CC 2021-05-25_08f Acceptance of Bridge Street Bridge Rehabilitation ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS
DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE BRIDGE STREET
BRIDGE REHABILITATION PROJECT, PW 2020-01
D ATE: MAY 25, 2021
SUMMARY OF ACTION:
Accept the Bridge Street Bridge Rehabilitation Project and begin the one-year warranty
period for defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final contract and change orders resulted in a total cost of $5,654,461.73,
$5,541,099.00 for the base contract amount and $113,362.73 for contingencies. The
contract was included as part of the FY 2020-21 Capital Improvement Program budget
and was funded by the Federal Highway Bridge Program (HBP). The recommended
action will not impact staff resources.
RECOMMENDATION:
It is recommended the City Council 1) Accept the project improvements as constructed
by Granite Construction Company in accordance with the plans and specifications for the
Bridge Street Bridge Rehabilitation Project, PW 2020-01; 2) Direct staff to file a Notice of
Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
BACKGROUND:
On February 25, 2020, the Council awarded a construction contract to perform the Bridge
Street Bridge Rehabilitation Project to Granite Construction Company in the amount of
$5,541,099 and authorized the City Manager to approve change orders in the amount of
$554,110. The contractor’s final construction cost for the project is $5,654,461.73.
The work involved rehabilitating the existing historic trusses, removing the existing
supplemental truss below the deck and replacing it with a stronger supplemental truss,
and replacing the existing abutments and center pier. The project also provided a
temporary steel truss bridge for non-motorized access and a temporary sewer pipe over
Arroyo Grande Creek during construction.
Item 8.f. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE BRIDGE STREET BRIDGE
REHABILITATION PROJECT, PW 2020-01
MAY 25, 2021
PAGE 2
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications within the contract time frame, under the available budget, and there are
no outstanding issues. It is, therefore, recommended that the City accept the Bridge
Street Bridge Rehabilitation Project and begin the one-year warranty period for defects
that may arise.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1.Accept the Bridge Street Bridge Rehabilitation Project;
2.Do not accept the project;
3.Accept the project but do not authorize release of retention; or
4. Provide other direction to staff.
ADV ANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. Rehabilitation of the Bridge Street Bridge brings it up to standard loading
conditions and removes the 3-ton maximum load limit, and allows fire and delivery trucks
to utilize Bridge Street as a route.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1.Notice of Completion
Item 8.f. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2.The FULL NAME of the OWNER is: The City of Arroyo Grande
3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7.All work of improvement on the property hereinafter described was COMPLETED March 12, 2021
8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Granite Construction Company
9.The street address of said property is: Bridge Street Bridge over Arroyo Grande Creek in the City of Arroyo Grande, CA
10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: Bridge Street Bridge Rehabilitation Project, PW 2020-01
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director
May 25, 2021, Arroyo Grande, California
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