CC 2021-06-22_08k Acceptance of Ikeda Field Barrier Removal ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS
DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE IKEDA FIELD BARRIER
REMOVAL PROJECT, PW 2020-06
DAT E: JUNE 22, 2021
SUMMARY OF ACTION:
Accept the Ikeda Field Barrier Removal Project and begin the one-year warranty period
for defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final contract and change orders resulted in a total cost of $134,094.35 to the City,
$132,056.80 for the direct contract amount and $2,037.55 for contingencies. The contract
was included as part of the FY 2020-21 Capital Improvement Program budget and was
funded by $144,692 of 2019 and 2020 Community Development Block Grant (CDBG)
funds and $31,981 of Park Improvement funds. Should the City receive the additional
approvals required from the County of San Luis Obispo (County) and the U.S. Department
of Housing and Urban Development (HUD) for the $31,981 of 2021 CDBG funds
preliminarily approved by Council on December 8, 2020 to be used for this project, the
Park Improvement funds will be returned to fund balance. The recommended action will
not impact staff resources.
RECOMMENDATION:
It is recommended the City Council: 1) Accept the project improvements as constructed
by R. Burke Corporation in accordance with the plans and specifications for the Ikeda
Field Barrier Removal Project, PW 2020-06; 2) Direct staff to file a Notice of Completion;
and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
BACKGROUND:
On March 9, 2021, the Council awarded a construction contract to perform the Ikeda Field
Barrier Removal Project to R. Burke Corporation in the amount of $130,421.80 and
authorized the City Manager to approve change orders in the amount of $13,042.18. The
contractor’s final construction cost for the project was $134,094.35.
Item 8.k. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE IKEDA FIELD BARRIER REMOVAL
PROJECT, PW 2020-06
JUNE 22, 2021
PAGE 2
The work involved the construction of an Americans with Disabilities Act (ADA) accessible
ramp from the Soto Sports Complex parking lot to the Ikeda Field bleacher area. The
ramp was constructed so that it can also be used for vehicle access to both Ikeda Field
and Volunteer Field for maintenance and large community events such as sports
tournaments and Cops and Kids Day. The project scope also included an Add Alternative
Bid item for eight trees to replace those removed prior to the project that were conflicting
with the proposed construction.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications within the contract time frame, under the available budget, and there are
no outstanding issues. It is, therefore, recommended that the City accept the Ikeda Field
Barrier Removal Project and begin the one-year warranty period for defects that may
arise.
ALTERNATIVES:
The following alternatives are provided for Council’s consideration:
1.Accept the Ikeda Field Barrier Removal Project;
2.Do not accept the project;
3.Accept the project but do not authorize release of retention; or
4. Provide other direction to staff.
ADV ANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The project eliminates current barriers to ADA access at Ikeda Field.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1.Notice of Completion
Item 8.k. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2.The FULL NAME of the OWNER is: The City of Arroyo Grande
3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7.All work of improvement on the property hereinafter described was COMPLETED May 24, 2021
8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
R.Burke Corporation
9.The street address of said property is: Soto Sports Complex, 1275 Ash Street, Arroyo Grande, CA
10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: Ikeda Field Barrier Removal Project, PW 2020-06
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director
June 22, 2021, Arroyo Grande, California
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