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CC 2021-07-27_08c Approval of Minutes_06-22-21ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JUNE 22, 2021 ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Kristen Barneich, Mayor Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all present via teleconference. Council Member Keith Storton was absent. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, City Attorney Timothy Carmel, City Clerk Jessica Matson, Utilities Manager Shane Taylor, Administrative Services Director Nicole Valentine, Community Development Director Brian Pedrotti, and Recreation Services Director Sheridan Bohlken. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Council Member George led the flag salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances read in title only. None. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and the City’s anticipated return to in-person public meetings on July 27th. City Manager McDonald responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. Item 8.c. - Page 1 Minutes: City Council Page 2 Tuesday, June 22, 2021 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald announced that Fireworks are not allowed until July 4th and that staff is working to take steps to alleviate the discharge of fireworks prior to the Holiday; that the summer Concert Series will begin July 4th; and that the Harvest Festival is expected to take place on September 24th-26th. In response to questions from Council, City Manager McDonald provided an update on the Central Coast Blue project. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c. Introduction of New Employee – Brian Pedrotti, Community Development Director. City Manager McDonald introduced Brian Pedrotti as the new Director of Community Development and highlighted his educational and professional background. 6.d. Introduction – Nicole Valentine, Administrative Services Director. City Manager McDonald introduced Nicole Valentine as the new Director of Administrative Services and highlighted her educational and professional background. 6.e. Honorary Proclamation Declaring July 2021 as “Parks Make Life Better Month”. Mayor Ray Russom read the Honorary Proclamation recognizing July 2021 as "Parks Make Life Better Month". Sheridan Bohlken, Recreation Services Director, accepted the Proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. No public comments were received. 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. In response to questions from Council regarding item 8.l., Assistant City Manager Robeson stated that staff is waiting for the County to enact the emergency declaration; and that staff are implementing public outreach measures to educate the community on how to conserve water. Mayor Ray Russom invited public comment. No public comments were received. Item 8.c. - Page 2 Minutes: City Council Page 3 Tuesday, June 22, 2021 Action: Council Member Barneich moved to approve Consent Agenda Items 8.a. through 8.l., with the recommended courses of action. Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Barneich, George, Paulding, Ray Russom NOES: None ABSENT: Storton 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period June 1, 2021 through June 15, 2021. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the attached report listing of investment deposits of the City of Arroyo Grande, as of May 31, 2021, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Special and Regular City Council Meeting of June 8, 2021, as submitted. 8.d. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. 8.e. Consideration of a Resolution Approving a Memorandum of Understanding with the Service Employees International Union Local 620. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES REPRESENTED BY THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620”. 8.f. Consideration of a Resolution Approving a Memorandum of Understanding with the Arroyo Grande Police Officer’s Association. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES REPRESENTED BY THE ARROYO GRANDE POLICE OFFICERS’ ASSOCIATION AND REPEALING RESOLUTION NO. 4808”. 8.g. Consideration of Resolutions Establishing Salary and Benefits for Management for Fiscal Year 2021-22 and 2022-23 and Part-Time Employees for Fiscal Year 2021-22 and Approval of the Updated Citywide Combined Salary Schedule. Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING WAGES AND BENEFITS FOR MANAGEMENT EMPLOYEES FOR FISCAL YEARS 2021-22 and 2022-23”; and 2) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING COMPENSATION ADJUSTMENTS FOR PART-TIME EMPLOYEES AND APPROVAL OF THE UPDATED CITYWIDE COMBINED SALARY SCHEDULE”. 8.h. Consideration of a Temporary Use Permit 21-006; Authorization for the Sale of Beer and Wine at the 2021 Heritage Square Park Summer Concert Series Events and Application Fee Waiver; Location – Heritage Square Park; Applicant – Arroyo Grande Rotary Club; Representative – Mary Sansone & Linda Vleit. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.21- Item 8.c. - Page 3 Minutes: City Council Page 4 Tuesday, June 22, 2021 006 AND APPROVING A WAIVER OF FEES; AUTHORIZATION FOR THE SALE OF BEER AND WINE AT THE 2021 HERITAGE SQUARE PARK SUMMER CONCERT SERIES; APPLIED FOR BY THE ARROYO GRANDE ROTARY CLUB”. 8.i. Consideration to Approve Amendments to Consultant Services Agreements for Civil Engineering, Construction Management, Material Testing and Land Surveying Services. Action: 1) Approved and authorized the Mayor to execute Amendments to Consultant Services Agreements to extend agreements through from June 30, 2021 to June 30, 2022, with the following firms for specified services: Earth Systems Pacific; MNS Engineers Inc.; Wallace Group; GHD; Michael K Nunley and Associates; and Eikhof Design Group; and 2) Authorized the additional LRSP cost and scope changes to Amendment 6 for GHD 8.j. Consideration of an Agreement for Contractor Services with Wicks Roofing, Inc. and Environmental Exemption for Roof Repairs to Corporation Yard Buildings A and B, PW 2021-03. Action: 1) Approved an Agreement for Contractor Services for roof repairs to Corporation Yard Buildings A and B with Wicks Roofing, Inc. in the amount of $66,477 ($41,867 and $24,610 respectively); 2) Authorized the City Manager to approve change orders for 10% of the contract amount, $6,648 for unanticipated costs during the construction phase of the project (total maximum construction costs = $66,477 + $6,648 = $73,125); and 3) found that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d) and direct the City Clerk to file a Notice of Exemption. 8.k. Consideration of Acceptance of the Ikeda Field Barrier Removal Project, PW 2020- 06. Action: 1) Accepted the project improvements as constructed by R. Burke Corporation in accordance with the plans and specifications for the Ikeda Field Barrier Removal Project, PW 2020-06; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.l. Monthly Water Supply and Demand Update. Action: Received and filed the Monthly Water Supply and Demand Report. 9. PUBLIC HEARINGS 9.a. Consideration of Adoption of Resolutions Directing the Levy of the Annual Assessments for the Parkside Village Assessment District, Grace Lane Assessment District and Landscaping and Lighting Assessment District No. 1, Within Tract 1769, for Fiscal Year 2021-2022. Assistant City Manager/Public Works Director Robeson presented the staff report and recommended that the Council: 1) Conduct a public hearing for the levy and collection of assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1 within Tract 1769; 2) Adopt a Resolution directing the levy of the annual assessment for the Parkside Village Assessment District pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Sections 22500 et. seq.) for Fiscal Year 2021-2022; 3) Adopt a Resolution directing the levy of the annual assessment for the Grace Lane Assessment District pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Sections 22500 et. seq.) for Fiscal Year 2021-2022; and 4) Adopt a Resolution directing the levy of the annual assessment for the Landscaping and Lighting Assessment District No. 1 pursuant to the Landscaping and Lighting Act of 1972 (Streets Item 8.c. - Page 4 Minutes: City Council Page 5 Tuesday, June 22, 2021 and Highways Code Sections 22500 et. seq.) within Tract 1769, for Fiscal Year 2021-2022. Assistant City Manager Robeson responded to questions from Council. Mayor Ray Russom opened the public hearing. Upon hearing no comments, Mayor Ray Russom closed the public hearing. Action: Council Member Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DIRECTING THE LEVY OF THE ANNUAL ASSESSMENTS RELATED TO THE PARKSIDE VILLAGE ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 (STREETS AND HIGHWAYS CODE SECTIONS 22500 ET. SEQ.) FOR FISCAL YEAR 2021-2022”. Mayor Pro Tem Paulding seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Paulding, George, Ray Russom NOES: None ABSENT: Storton Action: Council Member Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DIRECTING THE LEVY OF THE ANNUAL ASSESSMENTS RELATED TO THE GRACE LANE ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 (STREETS AND HIGHWAYS CODE SECTIONS 22500 ET. SEQ.) FOR FISCAL YEAR 2021-2022”. Mayor Pro Tem Paulding seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Paulding, George, Ray Russom NOES: None ABSENT: Storton Action: Council Member Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DIRECTING THE LEVY OF THE ANNUAL ASSESSMENTS RELATED TO THE ARROYO GRANDE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 (STREETS AND HIGHWAYS CODE SECTIONS 22500 ET. SEQ.) FOR FISCAL YEAR 2021-2022”. Mayor Pro Tem Paulding seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Paulding, George, Ray Russom NOES: None ABSENT: Storton 9.b. Consideration of Approval of the General Plan Amendment 20-001, Adoption of the Circulation Element Update, Mitigated Negative Declaration and Multimodal Transportation Impact Study Guidelines; Location – Citywide. City Manager McDonald introduced the item and recommended that the Council adopt a Resolution: 1) Approving General Plan Amendment 20-001; 2) Adopting the 2021 Circulation Element Update; 3) Adopting the Mitigated Negative Declaration in compliance with the California Environmental Quality Act (CEQA), and 4) Adopting the Multimodal Transportation Impact Study Guidelines. Staff and Consultants from GHD responded to extensive questions from Council. Item 8.c. - Page 5 Minutes: City Council Page 6 Tuesday, June 22, 2021 Mayor Ray Russom opened the public hearing. Speaking from the public was Jim DeCecco, and Rick Ellison. Upon hearing no further comments, Mayor Ray Russom closed the public hearing. Discussion ensued regarding Grace Lane as it relates to being a collector road. Mayor Pro Tem Paulding moved to approve staff’s recommendations. Council Member George seconded with questions regarding Grace Lane. City Manager McDonald answered questions from Council. Action: Mayor Pro Tem Paulding rescinded his original motion and moved to continue the item to a date certain of July 27, 2021. Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Paulding, George, Barneich, Ray Russom NOES: None ABSENT: Storton 10. OLD BUSINESS: None. 11. NEW BUSINESS None. 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board (b) MAYOR PRO TEM PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (d) COUNCIL MEMBER STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee Item 8.c. - Page 6 Minutes: City Council Page 7 Tuesday, June 22, 2021 (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS Council Member Barneich requested that the Council consider directing staff to bring back a discussion item regarding the Central Coast Blue project at a future meeting. Mayor Pro Tem Paulding concurred. Mayor Ray Russom thanked the Carpenters Local 805 for making improvements to the Rotary Bandstand at Heritage Park; that she received a call concerning watering at the Arroyo Grande Cemetery; and stated that she will be attending the July 27th City Council meeting remotely. 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 9:29 p.m in honor of Marcelo Aiello. _____________________________ Caren Ray Russom, Mayor ATTEST: _____________________________ Jessica Matson, City Clerk (Approved at CC Mtg __________) Item 8.c. - Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.c. - Page 8