CC 2021-07-27_08k Consultant Services Agreement_WSC and NCMA
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS
DIRECTOR
BY: SHANE TAYLOR, UTILITIES MANAGER
SUBJECT: CONSIDERATION TO APPROVE A CONSULTANT SERVICES
AGREEMENT WITH WATER SYSTEMS CONSULTING, INC. TO
PROVIDE STAFF EXTENSION SERVICES FOR THE NORTHERN
CITIES MANAGEMENT AREA TECHNICAL GROUP FOR FIVE YEARS
DATE: JULY 27, 2021
SUMMARY OF ACTION:
Approving a Professional Services Agreement with Water Systems Consulting, Inc.
(WSC) for 8/1/2021 through 8/1/2026 will allow continued support service for the Northern
Cities Management Area (NCMA) Technical Group.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The approved FY 2021-23 budget includes $43,200 for FY 2021/22 and $44,500 for FY
2022/23 for Arroyo Grande’s cost share of the service. Staff spends approximately 120
hours/year on the NCMA Technical Group activities.
RECOMMENDATION:
It is recommended the City Council approve a Consultant Services Agreement with WSC,
Inc. for a term of five (5) years in the not to exceed amount of $32,000.00 each year.
BAC KGROUND:
A request for proposals for staff extension services was completed in May, 2021. Water
Systems Consulting, Inc. (WSC, Inc.) was chosen by the Northern Cities Management
Area (NCMA) Technical Group to provide these services for a five-year period. The
attached proposal provides a work scope and fee schedule. The five-year Professional
Services Agreement with WSC, Inc. for staff extension services for the NCMA expired on
7/1/2021. The previous request for proposals was completed by the City of Pismo Beach
in 2016 for the NCMA. Arroyo Grande issued a RFP in May 2021 for staff extension
services for the NCMA for the next five (5) years. Six (6) local firms were solicited along
with two (2) firms in the Bay Area, including Todd Groundwater. Todd Groundwater
provided services for the NCMA previous to WSC, Inc. The RFP was also placed on our
City website. Only one proposal was received from WSC, Inc. The NCMA technical group
Item 8.k. - Page 1
CITY COUNCIL
CONSIDERATION TO A CONSULTANT SERVICES AGREEMENT WITH WATER
SYSTEMS CONSULTING, INC. TO PROVIDE STAFF EXTENSION SERVICES FOR
THE NORTHERN CITIES MANAGEMENT AREA TECHNICAL GROUP FOR FIVE
YEARS
JULY 27, 2021
PAGE 2
reviewed the proposal and found it to be complete and recommended WSC, Inc. be
considered for a five-year agreement.
ANALYSIS OF ISSUES:
The NCMA technical group meets monthly to review, analyze, and make
recommendations on groundwater management data. The group also coordinates
regional water management activities and assures all required reporting is completed for
the Superior Court per the stipulation of the adjudication of the Santa Maria Groundwater
Basin. All these efforts require coordination, agenda preparation, research, technical
review and various related work products. In 2005 through 2009 the NCMA technical
group would meet and confer on Groundwater Conditions and Management of the NCMA
along with preparation of the Annual Report to the Superior Court. It was concluded that
the staff time required to properly conduct the management of the NCMA could not be
met with in-house staff from Grover Beach, Pismo Beach, Oceano Community Services
District and Arroyo Grande. As a result, a consultant was awarded, by each individual
agency, an agreement for staff extension services to help manage the NCMA and all the
required work product for the ongoing effort to manage the basin. A complete list of work
tasks is in the attached RFP under Scope of Services. As the NCMA is not a governing
organization, each City and OCSD enter into its own agreement to pay its share of the
expenses. The term of the agreement is for five years. The budget for FY 2021/23
includes $43,200 for FY 2021/22 and $44,500 for FY 2022/23. These amounts were
derived from the previous year with a 3% adjustment, as the cost proposal had not been
received prior to the budget figures having to be placed into the proposed two-year
budget. The actual amount from the cost proposal for Arroyo Grande is $26,821.20. This
amount plus a 20% contingency brings the total to $32,000.00. The contingency is for the
possible need to complete modeling calculations of the basin in the coming years. The
cost share for the service is based upon the percentage of groundwater entitlement in the
current Agreement Regarding the Management of the Arroyo Grande Groundwater Basin.
Arroyo Grande’s share of cost is 31%.
ADVANTAGES:
Approval of this agreement will allow continued support services to the NCMA Technical
Group, which are imperative for efficient operation.
DISADVANTAGES:
No disadvantages noted at this time other than the expense of $32,000 each year to
provide the service.
Item 8.k. - Page 2
CITY COUNCIL
CONSIDERATION TO A CONSULTANT SERVICES AGREEMENT WITH WATER
SYSTEMS CONSULTING, INC. TO PROVIDE STAFF EXTENSION SERVICES FOR
THE NORTHERN CITIES MANAGEMENT AREA TECHNICAL GROUP FOR FIVE
YEARS
JULY 27, 2021
PAGE 3
ALTERNATIVES:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide direction to staff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Consultant Services Agreement with Water Systems Consulting, Inc.
2. Water Systems Consulting, Inc. Proposal dated May 27, 2021
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