CC 2021-07-27_08l Purchase of Water MetersMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/DIRECTOR OF PUBLIC
WORKS
BY: SHANE TAYLOR, UTILITIES MANAGER
SUBJECT: CONSIDERATION TO AUTHORIZE PURCHASE OF WATER METERS
D ATE: JULY 27, 2021
SUMMARY OF ACTION:
Authorize the annual bulk purchase of replacement water meters from Aqua Metric.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2021/22 Budget includes funding of $51,200 in the Water Fund for new water
meters and water meter replacements.
RECOMMENDATION:
It is recommended the City Council approve the purchase of water meters from Aqua
Metric in the amount of $51,200 during FY 2021/22.
BACKGROUND:
The City’s water distribution system currently has 6,584 metered connections. The
Utilities Division budgets annually to purchase water meters for new connections and for
replacement of old meters. The meter of choice for the last 45 years has been Sensus.
ANALYSIS OF ISSUES:
Per the City’s Purchasing Policies and Procedures Manual, this purchase order is allowed
as a sole source procurement because Aqua Metric is the only distributor of Sensus
meters (Attachment 2).
The authorization of a blanket purchase order in the amount of $51,200 will allow the
City to take advantage of free shipping on orders of $10,000 or more. This amount will
allow purchase of water meters and parts to meet the needs of the City for FY 2021/22.
Item 8.l. - Page 1
CITY COUNCIL
CONSIDERATION TO AUTHORIZE PURCHASE OF WATER METERS
JULY 27, 2021
PAGE 2
ADVANTAGES:
A single purchase order with Aqua Metric will provide the most efficient and cost effective
method of purchasing the necessary Sensus water meter/parts in Fiscal Year 2021/22.
DISADVANTAGES:
No disadvantages noted at this time.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
1. Approve a purchase order in the amount of $51,200;
2. Do not approve the purchase order;
3. Modify as appropriate and approve staff’s recommendation; or
4. Provide direction to staff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Price Quote from Aqua-Metric
2. Letter from Aqua-Metric identifying the company as sole source distributor
Item 8.l. - Page 2
Attachment 1
Item 8.l. - Page 3
William J Boyd 4050 Flat Rock Drive T: 909 553-1399
District Manager Riverside, Ca 92505 F: 951 784-5317
Western Region bill.boyd@sensus.com
www.sensus.com
July 2, 2021
To Whom It May Concern:
Please be advised that Aqua-Metric Sales Company of Riverside, California, is the sole factory
authorized distributor representative for all Sensus USA products, parts, and services, including
but not limited to, the FlexNet AMI system, iPerl, Ally, SRII, accuStream, and Omni meters, in
the Southern California and Clark County Nevada geographic areas.
Customers purchasing Sensus products from Aqua-Metric Sales enjoy full factory warranty
coverage as well as the ability to draw from local inventory and obtain local services that the
factory cannot provide.
In this way, we hope to provide our customers with the best of both worlds: factory support and
technical knowledge coupled with local sourcing and timely service.
We at Sensus USA appreciate your continued business. Should you have any questions
regarding this or any other matter, please feel free to contact me at any time.
Sincerely,
William J Boyd
William J. Boyd
District Manager
Sensus USA
(909) 553-1399
Attachment 2
Item 8.l. - Page 4