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CC 2021-09-14 Agenda Summary Amended City Council Caren Ray Russom Mayor Jimmy Paulding Mayor Pro Tem Kristen Barneich Council Member Keith Storton Council Member Lan George Council Member AMENDED AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, SEPTEMBER 14, 2021 SPECIAL MEETING 4:30 P.M. REGULAR MEETING 6:00 P.M. Please click the link below to join the Zoom Meeting: https://us02web.zoom.us/j/83255848846 Webinar ID: 832 5584 8846 Or by Telephone: 1-669-900-6833; 1-346-248-7799 Given the recent increase in COVID‐19 cases in San Luis Obispo County, and in compliance with the Governor’s Executive Order N‐29‐20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be conducted by video/teleconferencing through Zoom Webinar until further notice. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo‐ span.org. Members of the public may participate and provide public comment on agenda items during the meeting by joining the Zoom meeting or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org. SPECIAL MEETING 4:30 P.M. CALL TO ORDER ROLL CALL FLAG SALUTE PUBLIC COMMENT ON CLOSED SESSION ITEMS CLOSED SESSION The City Council will recess to a closed session for the following: a) CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214. Agenda AGENDA SUMMARY – SEPTEMBER 14, 2021 PAGE 2 RECONVENE The City Council will reconvene to open session at 6:00 p.m. in conjunction with the City Council Regular Meeting and announcement(s) of any reportable action(s) taken in closed session will be made under Item 5.a. REGULAR MEETING 6:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. MOMENT OF REFLECTION 4. FLAG SALUTE 5. AGENDA REVIEW: 5.a. Closed Session Announcements The City Attorney will announce reportable actions taken, if any, from the Special Meeting at 4:30 p.m.: Special Meeting of September 14, 2021 a) CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214. 5.b. Ordinances read in title only None. 6. SPECIAL PRESENTATIONS: 6.a. Update Regarding Countywide COVID-19 Efforts (McDONALD) Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. 6.b. City Manager Communications (McDONALD) Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. AGENDA SUMMARY – SEPTEMBER 14, 2021 PAGE 3 6. SPECIAL PRESENTATIONS (cont’d): 6.c. Honorary Proclamation Recognizing September 15 – October 15, 2021 as Hispanic Heritage Month 6.d. Introduction of New Employee – Sarah Lansburgh, Deputy City Clerk/Communications Coordinator (MATSON) 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment. Click the link below to join the webinar:  https://us02web.zoom.us/j/89129208197; Webinar ID: 891 2920 8197  Or by Telephone: 1-669-900-6833; 1-346-248-7799; 1-253-215-8782; Press * 9 to “raise hand” for public comment The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. AGENDA SUMMARY – SEPTEMBER 14, 2021 PAGE 4 8. CONSENT AGENDA (cont’d): 8.a. Consideration of Cash Disbursement Ratification (VALENTINE) Recommended Action: Ratify the listing of cash disbursements for the period August 16 2021 through August 31, 2021. 8.b. Consideration of Approval of Minutes (MATSON) Recommended Action: Approve the minutes of the Special and Regular City Council Meetings of August 24, 2021, as submitted. 8.c. Adoption of Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic (McDONALD/CARMEL) Recommended Action: Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic. 8.d. Consideration of Approval of a Resolution Amending the Arroyo Grande Tourism Business Improvement District (AGTBID) Fiscal Year 2021-22 Budget to Sponsor 2021 Christmas in the Village Events (McDONALD) Recommended Action: Adopt a Resolution approving a Budget Amendment Request to the FY 2021-22 AGTBID budget increasing the use of AGTBID’s available fund balance by $5,000 for sponsorship of 2021 Christmas in the Village Events. 8.e. Consideration of Grant Acceptance from the Office of Traffic Safety for Traffic/DUI Enforcement (MARTINEZ) Recommended Action: 1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to help address ongoing traffic safety concerns and appropriate the funding for the activities and 2) Approve a Budget Amendment Request for FY 2021-22 in the amount of $50,000 to department 4209-OTS Special Grant Program. 8.f. Consideration of Request to Rename Police Tribute Park to “Chief Beau D. Pryor Memorial Park” (ROBESON/MARTINEZ) Recommended Action: Adopt a Resolution renaming Police Tribute Park to “Chief Beau D. Pryor Memorial Park,” in honor of Chief Pryor’s service to the City of Arroyo Grande. 8.g. Consideration of Approval of an Agreement with GSI Water Solutions, Inc. for the Preparation of the Northern Cities Management Area Annual Report and Monitoring Program for the Years 2021-2023 (ROBESON) Recommended Action: Approve and authorize the Mayor to execute an Agreement for Consultant Services with GSI Water Solutions, Inc. for the preparation of the 2021, 2022, and 2023 NCMA Annual Report and Monitoring Program. AGENDA SUMMARY – SEPTEMBER 14, 2021 PAGE 5 8. CONSENT AGENDA (cont’d): 8.h. Consideration to Approve Construction Plans & Specifications and California Environmental Exemption for the 2021 Street Repairs Project, PW 2021-01 (ROBESON) Recommended Action: 1) Approve a Budget Amendment Request to carryover $1,696,709 of unexpended funds from FY 2020-21; 2) Approve the construction plans and specifications for the 2021 Street Repairs Project; 3) Authorize the City Clerk to advertise for construction bids; 4) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 5) Direct the City Clerk to file a Notice of Exemption. 8.i. Consideration of Approval of Consultant Services Agreement for Building Division Staff, Plan Review and Inspection Services (ROBESON/PEDROTTI) Recommended Action: Approve and authorize the Mayor to execute the Agreement for Consultant Services for Building Division staff, plan review and inspection services. 9. PUBLIC HEARINGS: None. 10. OLD BUSINESS: 10.a. Consideration of Participation in Central Coast Blue Project and Preliminary Discussion of Water Supply Alternatives (McDONALD) Recommended Action: 1) Consider authorizing the City Manager to negotiate a cost- sharing agreement and a Joint Powers Agreement governing the City’s participation in the Project consistent with the framework provided in Attachment 1; 2) authorize the immediate contribution of $86,000 to the Project from the Water Availability Fund for pre-construction costs; and 3) receive a preliminary report identifying water supply alternatives that may be available to the City and provide direction to staff regarding further analysis of identified alternatives. 11. NEW BUSINESS: None. 12. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. AGENDA SUMMARY – SEPTEMBER 14, 2021 PAGE 6 13. CLOSED SESSION: None. 14. ADJOURNMENT ************************ All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature. ************************* City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.