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CC 2021-09-14_08d Supplemental No 1    MEMORANDUM TO: CITY COUNCIL FROM: WHITNEY McDONALD, CITY MANAGER SUBJECT: SUPPLEMENTAL INFORMATION AGENDA ITEM 8.d – SEPTEMBER 14, 2021 CITY COUNCIL MEETING CONSIDERATION OF APPROVAL OF A RESOLUTION AMENDING THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT (AGTBID) FISCAL YEAR 2021-22 BUDGET TO SPONSOR 2021 CHRISTMAS IN THE VILLAGE EVENTS DATE: SEPTEMBER 14, 2021 Attached is an overview of Arroyo Grande Village Events, as submitted by Gaea Powell. cc: Assistant City Manager Administrative Services Director City Attorney City Clerk City Website (or public review binder) Arroyo Grande Village Improvement Association (Still the Legal Non-Profit) Arroyo Grande Village Events name was created to avoid any confusion or frustration for those who are not aware that the AGVIA is no longer a membership organization and is now all unpaid volunteer Board Governed Non-Profit Organization. Unpaid Board Members: Debbie Schiro, Gaea Powell and Tracy Sonny AGVIA’s mission is now focused on facilitating and promoting events that raise funds dedicated to supporting Christmas in the Historic Village of Arroyo Grande. The AGVIA long term goal is to increase funds raise for an evolution into a Christmas Spectacular in the Village to support establishing the Village as a tourist destination during the Christmas season in the future. Christmas in the Village • Santa’s House • Santa • Lighting, Light Tunnel and Décor • Lighting Bridges (Suspension Bridge and Bridge Street - Proposed) • Hand painted Holiday Themes on Windows of Vacant Store Fronts • Entertainment • Promotion 2020 Contributed $8000 to Lighting of the Village, Santa’s House Lighting and Décor, Santa and Candy 2020 Sponsors: Chevy, Ford, Rooster Creek, Mason and Private Donation via Venmo 2021 Sponsorships and Potential Sponsors • Hoping the TBID will help sponsor • Possible Grant from City for business who cannot afford to lights this year • Mason, Rooster and Mechanics confirmed (Traditional sponsors Chevy and Ford) AGVEvents Fundraisers • Beer Feast Festival (600 Attendees) – This Year Beer Crawl (50 guests) and Mason Dinner (100) AGVEvents Supports • Big Ditch Market (Tables, Pop-up Tents, Trash Receptacles and Bags) • Harvest Festival (Non-Profit Status, Usage of AGVIA Property) • AG Recreation (Use of AGVIA Property when/if needed) • ANY EVENT IN THE VILLAGE – In kind exchange or donation Non Event Related Expenses: • Basement Storage Lease: $3300 Annually (AGVIA, Sarah Gibbs, Harvest Festival Split) • Liability Insurance: $1500 Annually (Event Insurance is Separate) AGVIA Nonprofit California Corporation (501c6) EIN: 77-0234141