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PC Minutes 2009-06-021 1 1 MINUTES PLANNING COMMISSION JUNE 2, 2009 6:00 P.M. CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Chair Ray presiding; also present were Commissioner Barneich, Brown, Keen and Ruth. Staff members in attendance were Acting Community Development Director, Teresa McClish, Associate Planner, Jim Bergman and Public Works Engineer, Mike Linn. ANNOUNCEMENTS: Chair Ray asked for time to review items received after Agenda preparation. The meeting was called to order at 7:15 p.m. AGENDA REVIEW: No requested changes. APPROVAL OF MINUTES: None. A. ORAL COMMUNICATIONS: Nancy Castle, AGP Video, announced that on Thursday, June 4' 2009, a special series of programs on drought tolerant landscaping would be recorded and would be replayed on Channel 20. B. WRITTEN COMMUNICATIONS AFTER AGENDA PREPARATION: 1. Administrative Item, ARC Case No. 09 -001 located at 255 Larchmont Drive for a 73 sq. ft. addition to the front of a single family home in the D -2.4 Overlay District; approved by the Acting Community Development Director, Teresa McClish. 2. Results of the canvass of all votes cast at the November 7, 2006 General Election, requested by Commissioner Brown in respect to Advisory Measure N -06 (to fund improvements to City facilities). II. PUBLIC HEARING ITEMS: A. VESTING TENTATIVE PARCEL MAP CASE NO. 08 -006; APPLICANT - DENNIS LOHOF; LOCATION - 202 TRAFFIC WAY Associate Planner, Jim Bergman presented the staff report for consideration of an application to subdivide a 10,500 square -foot property into two (2) parcels of 5,500 and 5,000 square -feet in the Village Mixed Use (VMU) district. In conclusion, Mr. Bergman stated that staff recommends the Planning Commission adopt a Resolution approving the Vesting Tentative Parcel Map. The Commission expressed concerns regarding parking, particularly if future plans include more intense use and they were not in favor of tandem parking. Chair Ray opened the Public Hearing for public comments. Terry Orton, representative, spoke describing the project and addressed Commission concerns related to parking. PLANNING COMMISSION MINUTES JUNE 2, 2009 PAGE 2 Barneich:- • She is okay with the lot split — it makes sense right now with just two residences; it can be revisited later if the buildings convert to commercial. Keen: • He is also okay with the lot split. Brown • He is in agreement with the other Commissioner's concerns regarding future parking; the residential parking spaces could be marked "residential parking only "; (Kennedy Fitness solved their parking problem by putting up signage). Ruth: • She's in agreement with the lot split; she can make the findings as it is proposed now. She requested Exhibit 'A' of the Resolution, Condition No. 20, to have language modified to state: "The rear structure located on Parcel 2 "shall" will need be converted....; and language added at the end of the Condition to state: "...prior to filing the final parcel map" (to match the wording on Condition No. 6.). Ray: • She is also fine with the lot split; but if this project comes before them in the future they will be looking at the parking. Commissioner Brown made a motion, seconded by Commissioner Keen, to approve Vesting Tentative Parcel Map Case No. 08 -006 with modifications to the conditions of approval as underlined above and requested by Commissioner Ruth, and adopt: RESOLUTION 09 -2083 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING VESTING TENTATIVE PARCEL MAP CASE NO. 08 -006; APPLICANT — DENNIS LOHOF; LOCATION — 202 TRAFFIC WAY The motion was approved by the following roll call vote: AYES: Commissioners Brown, Keen, Barneich, Ruth and Chair Ray NOES: None ABSENT: None the foregoing Resolution was adopted this 2nd day of June 2009. III. NON - PUBLIC HEARING ITEMS: A. PROPOSED 2009 -2014 CAPITAL IMPROVEMENT PROGRAM (CIP), PUBLIC WORKS DEPARTMENT, CITY OF ARROYO GRANDE Teresa McClish, Acting Director, presented the staff report for review and consideration of a recommendation to the City Council regarding the proposed Capital Improvement Program presented by the Public Works Department, to determine consistency with the 2001 General Plan. Ms. McClish then described some of the future projects included in 1 1 1 i 1 PLANNING COMMISSION MINUTES JUNE 2, 2009 PAGE 3 the CIP. In conclusion, Ms. McClish stated that staff recommends the Planning Commission recommend to the City Council that the Capital Improvement Program (CIP) and Budget is consistent with the General Plan. Ms. McClish noted that City Manager, Steven Adams, was present to answer questions on the CIP as was Public Work Engineer, Mike Linn. In reply to questions from Commissioner Brown, Mr. Adams explained the Water Lopez Feasibility Study; how sidewalk repair had been prioritized; the time frame on the $50,000 to be used from annual local sales tax funding for the proposed City Hall upgrade (based on a 40 -year period). Commissioner Brown then expressed concern as to how this would appear to the public during budget deficit and the fact that public facility upgrade was voted the lowest priority (in a City survey). Mr. Adams then explained that the majority of the sales tax is being spent as promised; however, the City building is structurally deficient (ADA) and we now have a one time opportunity to trade some property and acquire /utilize an existing facility to bring down the cost of upgrading facilities saving some millions of dollars; so we are meeting a need in the most cost efficient way. Commissioner Brown concluded by stating that he would like to see some public education pursued so that the citizens of Arroyo Grande would not get the wrong impression. In reply to questions from Commissioner Keen, Mr. Adams confirmed that the excess sales tax is still somewhat above what the City originally projected even with the drop in sales tax; the Farm Credit building (proposed new City facility) may need some minor structural work for ADA compliance before utilizing it (probably a maximum of $200,000). In reply to a question from Commissioner Barneich, Mr. Adams stated that the landscaping for the Car Corral would come for review to the Planning Commission. In reply to questions from Commissioner Keen, Mr. Adams stated that the cost for the Lopez Lake Study is preliminary and that the overall study cost may be higher, but there will be cost sharing with other jurisdictions; regarding developer fees, he explained that the City receives fees from developers for development projects so just the City's share is shown in the CIP. Commissioner Comments: Brown: • He has serious concerns regarding the City Hall upgrade process; it has to be a public process and the public has to buy into it. Barneich: • She (and the Tree Guild) would like to have input on the landscaping at the proposed bus turnout. PLANNING COMMISSION MINUTES JUNE 2, 2009 AYES: Chair Ray, Commissioners Keen, Barneich, Brown and Ruth NOES: None ABSENT: None PAGE 4 • She is glad to see the proposed sidewalks, especially on Tally Ho Street and that Via la Barranca Street the drainage problem will be fixed next year. • She agrees with the concerns of Commissioner Brown regarding the City Hall upgrade; however, she does understand the cost savings that would be realized as its right in the Village and it will not be expensive to make the required modifications. Keen: • The City Council just approved spending another $33,000 for an architectural design for the proposed Police Station, but no studies have come forward to any Committee (normally be done before the decision to build). Mr. Adams explained that the City Council approved this work to enable some `value engineering" in an effort to get the cost down otherwise it may not be a funded project; the Redevelopment Agency can help fund Police buildings so we will be channeling some funds from this budget also. • He would like to see a report/budget for the Redevelopment Agency as he has never seen one. Mr. Adams explained that the City is required to do an implementation plan every five years and then a mid -term which is a public hearing and all the projects are included in the CIP. He then described the proposed spending for future projects from the Redevelopment Agency funds. Ruth: • At first she had the same concerns as other Commissioners regarding the City Hall upgrade, but after listening to the discussion she now believed that this was a good business decision. Ray: • It is the Planning Commission's job to decide whether or not the CIP document meets with the General Plan; the City Council will go through the detail line by line. She does not see anything in the CIP that does not meet with the General Plan. • Regarding the City Hall Facility upgrade, from her experience with the school district, facility upgrade rarely gets approved by the voters so it's important to put this into a larger perspective and provide the appropriate explanation of why the City is doing this and how far we have gone to mitigate the costs and move forward with it. Chair Ray made a motion, seconded by Commissioner Keen, approving recommending to City Council the 2009/2014 Capital Improvement Program as it meets the General Plan. 1 1 1 1 PLANNING COMMISSION . MINUTES JUNE 2, 2009 I.V. NOTICES OF ADMINISTRATIVE DECISIONS: SINCE MAY 19, 2009: No. 1. ARC 09 -001. pp; W. & C. Cook ddress 255 Larchmont Dr. !escriptio For a 73 sq. ft. addition to the front of a single family home in D -2.4 Overlay District Act of n A. Planner "* J. Bergman Ms. McClish explained that this item was approved by the ARC just this week, but due to the next meeting being cancelled we wanted to bring it forward now. The Commission had no concerns regarding the administrative item. V. DISCUSSION ITEMS: None. IV. PLANNING COMMISSION ITEMS AND COMMENTS: None. VII. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP: Ms. McClish stated the June 16, 2009 meeting would be cancelled due to lack of a quorum; the next regular meeting would be July 7, 2009. VIII. ADJOURNMENT: The meeting was adjourned at 7:55 p.m. on a motion by Chair Ray, seconded by Commissioner Brown. ATTEST: LYN REARDON- SMITH, SECRETARY TO THE COMMISSION AS TO C NTENT ROB STRONG, COMMUNITY DEVELO MENT (Approved at the July 7, 2009 meeting) PAGE 5