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PC Minutes 2007-08-211 1 1 MINUTES PLANNING COMMISSION AUGUST 21, 2007 6:00 P.M. CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Chair Ray presiding; also present were Commissioners Barneich, Marshall, and Tait; Commissioner Keen was absent. Staff members in attendance were Community Development Director, Rob Strong, Associate Planner, Kelly Heffernon, and Public Works Director, Don Spagnolo. ANNOUNCEMENTS: None. AGENDA REVIEW: Mr. Strong announced that Item II.0 (Planned Unit Development Case No. 04 -001 & Vesting Tentative Tract Map Case No. 04 -004 located at 415 East Branch Street) would be continued at the applicant's request to the next regular meeting. APPROVAL OF MINUTES: Commissioner Marshall made a motion, seconded by Commissioner Tait to approve the minutes of August 7, 2007 as amended. The motion was approved on a 3/0 voice vote; Chair Ray abstaining due to her absence at that meeting and Commissioner Keen is absent. A. ORAL COMMUNICATIONS: None. B. WRITTEN COMMUNICATIONS: 1. Letter dated August 15, 2007 from George Haugen regard CUP 07 -002 (Agenda Item II.B.) 2. Letter dated August 20, 2007 from Anne Bagleman regarding PUD 04 -001 & VTTM 04 -004 (Agenda Item II.C.) II. PUBLIC HEARING ITEMS: A. CONDITIONAL USE PERMIT CASE NO. 07 -001; APPLICANT — CLEARWIRE; LOCATION —1275 ASH STREET (Soto Park) Associate Planner, Kelly Heffernon, presented a proposal for installation of a wireless communication facility at Soto Sports Complex consisting of three microwave antennas and three panel antennas on an existing 60ft. tall light standard and an equipment cabinet on a 63 sq. ft. lease area. Commission Questions: Commissioner Tait asked if the Soto Sports Complex consisted of one parcel. Ms. Heffernon stated that the site is a single parcel. Commissioner Tait felt that there was a conflict with the City's Telecommunication Facilities Siting and Permit Submittal Requirements, because there are existing poles with communication devices at this location. He was concerned that there may be some interference with any City PLANNING COMMISSION MINUTES AUGUST 21, 2007 PAGE 2 communication relayed from this location. He asked about warning signage. Ms. Heffernon responded that this is a large site and can accommodate multiple poles. She indicated that co- location was encouraged where possible. Commissioner Marshall asked about noticing the homes located on Golden West Place. Ms. Heffernon stated that all parcels located within 300 feet of each boundary of the site are notified. Chair Ray opened the public hearing for comment. Tricia Knight, applicant's representative, spoke in support of the project and indicated that she was available to answer any site - specific questions. Commissioner Marshall asked about the caged culvert in relationship to the equipment cabinet. Ms. Knight stated that the cabinet was small and uphill from the culvert. Commissioner Tait was concerned that the warning sign include an emergency telephone number. Ms Knight indicated that there would be no climbing on the apparatus and that all equipment would be in the cabinet adjacent to the pole. She also stated that the lights were maybe replaced once a year, and that notification would be given before the work was done. Chair Ray closed the public hearing to comment. Commission comments. Barneich • The site would not look any different than it does now and she is okay with the project. Tait • Was concerned with the conflict with the telecommunication permit requirements but otherwise was okay with the project. Marshall • Comfortable with the project. Ray • Stated that maybe the way around the permit was the antennas were being placed on existing Tight standards and new poles were not being erected. Commissioner Barniech made a motion, seconded by Chair Ray, to approve Conditional Use Permit Case No. 07 -001 as presented, and adopt: 1 1 1 1 1 PLANNING COMMISSION MINUTES AUGUST 21, 2007 RESOLUTION 07 -2040 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OFARROYO GRANDE, APPROVING CONDITIONAL USE PERMIT 07 -001, APPLIED FOR BY CLEARWIRE TECHNOLOGIES, INC; FOR PROPERTY LOCATED AT 1275 ASH STREET (SOTO PARK) The motion was approved on the following roll call vote: AYES: Commissioners Barneich, Ray, Marshall, Tait NOES: None ABSENT: Commissioner Keen the foregoing Resolution was adopted this 21 day of August 2007. B. CONDITIONAL USE PERMIT CASE NO. 07 -002; APPLICANT — CLEARWIRE; LOCATION — 200 HILLCREST DRIVE (City Reservoir No. 2) Associate Planner, Kelly Heffernon, presented a proposal to install three microwave antennas and three panel antennas on a new 75 ft. monopine, plus an equipment cabinet and fence. The site does have an existing 62 ft. monopine installed by Nextel and is co- located with Sprint. The site is self- monitored and a computer alert would be generated should there be a problem. Commission Questions: PAGE 3 Commissioner Marshall was interested in "antenna socks" and if, in regards to the letter from Mr. Haugen, if a claim has been filed. Commissioner Barneich also asked if the site was maintained once a month, why is there traffic up there everyday. Ms. Heffernon responded that the water tank was operated by the City and that the site is a main communication center for City Fire, Police and Public Works. Commissioner Tait wanted to know if the existing vegetation would be protected, he would also like to know if the roadway would be regraveled. He also wanted to be sure that no other monopines could be located on this parcel. Ms. Heffernon stated that while no other poles could be erected, there was the potential for co- location. Don Spagnolo, Public Works Director, indicated that the City could work with the applicant to find a solution to the dust control issue. The vegetation existing on the site was installed by Nextel but is maintained by the City. Chair Ray opened the public hearing for comment. Tricia Knight, applicant's representative, spoke in support of the project. She explained the "antenna sock" is a piece of mesh covered with foliage to create a real looking cover for the antennas. She stated that a meeting was held on -site to discuss options, and PLANNING COMMISSION MINUTES AUGUST 21, 2007 Marshall • Supports the project, and the suggestions made by fellow commissioners. • Conflict with Condition #6 and #22 regarding the hours of construction. PAGE 4 that Mr. Haugen should file a claim regarding the damage caused by the construction performed by other users of the site. Commissioner Barneich spoke to the existing damage to Mr. Haugen's wall and would like to know what measures would be taken so that the damage does not get worse, and if it does who is responsible for repairs. Ms. Knight stated that an indemnity agreement is signed so that the City is not responsible. Commissioner Marshall asked about the use of heavy equipment in the construction of this proposal. He asked why this monopine was taller. He indicated that he was not at the meeting on site, but that he did see 4 vans, one from Sterling Communications, on site. Ms. Knight explained that the taller pine was needed to get clearance from the water tank and to allow for co- location. She also stated that some heavy equipment would be required for the installation of the monopine. Mr. Spagnolo stated that Sterling Communications handles communication problems for the City and that the City has radio equipment on the water tank. Commissioner Tait asked about protecting the existing vegetation on site. Ms. Knight stated that construction fencing would be placed around the existing trees on site. George Haugen, 1230 Montego Street, asked if an engineering report should be submitted with the claim he is going to file, and if he would have to hire the engineer. The Commission asked staff to supply Mr. Haugen with the name of the companies who have performed work on the site. Chair Ray closed the public hearing to comment. Commission comments: Barneich • Okay with the project as proposed; would like to see better dust control, maybe a water truck or additional gravel Tait • Felt that decomposed granite or gravel would be a better solution to the dust problem than having a water truck going up there everyday for 30 days or more. • Would like to see condition #17 changed from "remove" to "remove and replace ". Howard Mankins, property owner, stated that he did not want a water truck up there everyday nor did he want any more gravel laid down. 1 1 1 1 1 1 PLANNING COMMISSION MINUTES AUGUST 21, 2007 Ray: • Supports replacing the dead pine tree. • Feels there is a need for dust control, but is not in favor of additional gravel to protect from any future claims being filed. Commissioner Barneich made a motion, seconded by Commissioner Ray to approve Conditional Use Permit Case No. 07 -002 with amended Conditions #6, #17, and #22, and adopt: RESOLUTION 07 -2041 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE, APPROVING CONDITIONAL USE PERMIT 07 -002, APPLIED FOR BY CLEARWIRE TECHNOLOGIES, INC; FOR PROPERTY LOCATED AT 200 HILLCREST DRIVE (CITY RESERVOIR NO. 2) The motion was approved on the following roll call vote: AYES: Commissioners Barneich, Ray, Marshall, Tait NOES: None ABSENT: Commissioner Keen . the foregoing Resolution was adopted this 21 day of August 2007. PAGE 5 C. PLANNED UNIT DEVELOPMENT CASE NO. 04 -001 & VESTING TENTATIVE TRACT MAP CASE NO. 04 -004; APPLICANT — D.B. & M. PROPERTIES, LLC; LOCATION — 415 E. BRANCH STREET This item was continued to the next regular meeting at the applicant's request. D. CONDITIONAL USE PERMIT CASE NO. 07 -005 & ARCHITECTURAL REVIEW CASE NO. 07 -006; APPLICANT — JAMES SEVERANCE; LOCATION — 522 EAST BRANCH STREET Community Development Director, Rob Strong, presented a proposal for consideration of conversion of an existing flooring store /warehouse building to professional office use. He indicated that the main issue was a parking deficiency due to the types of uses being proposed by the potential new owner. Commissioner Barneich felt that the area was too small for 2 street trees and that there were no tree wells. Mr. Strong stated that the street trees could be placed in the easement behind the sidewalk and could be clustered. Commissioner Marshall questioned the need for a deed restriction to conform to 9 off street parking spaces when only 5 may be needed. Chair Ray opened the public hearing for comment. PLANNING COMMISSION MINUTES AUGUST 21, 2007 James Severance, applicant, spoke in support of the project. Susan Flores, 529 East Branch Street, spoke in favor of the project, however was concerned about the parking issue. Chair Ray closed the public hearing to comment. Commission comments. • After a lengthy discussion regarding the parking problems of the site in general and this lot in particular, the Commission continued the item to the next regular meeting to allow the applicant and potential buyer to determine the types of uses proposed and square footages of each. Commissioner Ray made a motion, seconded by Commissioner Marshall to continue the item to the next meeting. The motion was approved on the following roll call vote: AYES: Commissioners Ray, Marshall, Barneich, Tait NOES: None ABSENT: Commissioner Keen III. NON - PUBLIC HEARING ITEMS: None. IV. NOTICES OF ADMINISTRATIVE DECISIONS SINCE AUGUST 7, 2007: PAGE 6 The Commission had no issues with the Administrative Decisions presented. V. DISCUSSION ITEMS: None VI. PLANNING COMMISSION ITEMS AND COMMENTS: Chair Ray would like to get a better handle on information being distributed to the Commission when the item is being discussed. It is not fair to either the Commission or the concerned party because there may not be enough time to review the information while trying to listen to the presentation. Maybe staff could come up with a solution. Mr. Strong stated that maybe information could be brought up to the Commission at the beginning of the meeting. 1 1 ase No. €. 1. PPR 07 -008 2. CUP 01 -011 (5 -year review) P Hong Han Verizon d dress�� 710 E. Grand Ave. Soto Park Description Acupuncture/ acupressure business 5 -Year Review (Condition of Approval No. 8). Action A A. Planner J. Paulding K. Heffernon 1 1 1 PLANNING COMMISSION MINUTES AUGUST 21, 2007 Commission Barneich asked about enforcing the sign ordinance in regards to the wing signs. VII. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP: None VIII. ADJOURNMENT: The meeting was adjourned at 8:10 p.m. ATTEST: AS TO CONTENT: GLENDA BONER for LYN REARDON -SMITH SECRETARY TO THE COMMISSION ROB S tRDNG COMMUNITY DEVELOP i ENT DIRECTOR (Minutes approved at the PC meeting of September 18, 2007.) PAGE 7 CAREN RAY / CHAIR PLANNING COMMISSION MINUTES AUGUST 21, 2007 James Severance, applicant, spoke in support of the project. Susan Flores, 529 East Branch Street, spoke in favor of the project, however was concerned about the parking issue. Chair Ray closed the public hearing to comment. Commission comments. The motion was approved on the following roll call vote: AYES: Commissioners Ray, Marshall, Barneich, Tait NOES: None ABSENT: Commissioner Keen III. NON - PUBLIC HEARING ITEMS: None. • After a lengthy discussion regarding the parking problems of the site in general and this lot in particular, the Commission continued the item to the next regular meeting to allow the applicant and potential buyer to / determine the types of uses proposed and square footages of each. Commissioner Ray made a motion, seconded by Commissioner Marshall to continue the item to the next meeting. IV. NOTICES OF ADMINISTRATIVE DECISIONS SINCE AUGUST 7, 2007: PAGE 6 ase 1. PPR 07 -008 2. CUP 01 -011 (5 -year review) a PP. Hong Han Verizon Address;. 710 E. Grand Ave. Soto Park Description Acupuncture/ acupressure business 5 -Year Review (Condition of Approval No. 8). Action A A. Plann J. Paulding K. Heffernon The Commission had no issues with the Administrative Decisions presented. V. DISCUSSION ITEMS: None VI. PLANNING COMMISSION ITEMS AND COMMENTS: Chair Ray would like to get a better handle on information being distributed to the Commission when the item is being discussed. It is not fair to either the Commission or the concerned party because there may not be enough time to review the information while /trying to listen to the presentation. Maybe staff could come up with a solution. Mr. Strong stated that maybe information could be brought up to the Commission at the beginning of the meeting. 1 1