CC 2021-10-26_08c Approval of Minutes_10-12-21ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 12, 2021
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with
Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph
M. Brown Act, this meeting was held by teleconference.
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Lan George, Kristen Barneich, Keith Storton, Mayor
Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all
present via teleconference.
Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works
Director Bill Robeson, City Attorney Timothy Carmel, City Clerk Jessica
Matson, Administrative Services Director Nicole Valentine, Utilities
Manager Shane Taylor.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances read in title only.
None.
6. SPECIAL PRESENTATIONS
6.a. Update Regarding Countywide COVID-19 Efforts.
Recommended Action: Receive update, accept public comments, discuss, and provide
direction, as necessary.
City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions
from Council.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
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6.b. City Manager Communications.
Recommended Action: Receive correspondence/comments as presented by the City
Manager and provide direction, as necessary.
City Manager McDonald provided an update on Halloween events and stated that the Recreation
Services Department will be hosting a Halloween Carnival and Haunted Maze and that the
Halloween in the Village event will not take place this year.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.c. Honorary Proclamation Declaring October 2021 as “Domestic Violence Action
Month”.
Mayor Ray Russom read the Honorary Proclamation Declaring October 2021 as “Domestic
Violence Action Month”.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.d. Mayor’s Commendation Recognizing the Southwest Regional Council of
Carpenters Local Union 805.
Mayor Ray Russom read the Mayor’s Commendation Recognizing the Southwest Regional
Council of Carpenters Local Union. Autumn Brown, and Manley McNinch, accepted the
Commendation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.e. Presentation from San Luis Obispo Council of Governments – Commute with
Confidence.
Catalina Hubbard, Rideshare Outreach Coordinator, provided a presentation on the San Luis
Obispo Council of Governments campaign, Commute with Confidence.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Jeff Edwards, Kris
Roudebush, Jim Guthrie, Stewart Errico, Francine Errico, Manley McNinch, and Linda Busek. No
further public comments were received. Staff responded to questions from Council.
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Tuesday, October 12, 2021
8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from
the consent agenda for further discussion.
Council commented on Item 8.f. and staff responded to questions from Council on Item 8.g.
City Manager McDonald acknowledged the Supplemental Information regarding Item 8.h. and
requested that the Council continue the item to a date uncertain.
Mayor Ray Russom invited public comment. No public comments were received.
Action: Council Member Storton moved to approve Consent Agenda Items 8.a. through 8.g., with
the recommended courses of action. Council Member George seconded, and the motion passed
on the following roll-call vote:
AYES: Storton, George, Barneich, Paulding, Ray Russom
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period September 16, 2021
through September 30, 2021.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special and Regular City Council Meetings of
September 28, 2021, as submitted.
8.c. Adoption of a Resolution Declaring a Continued Local Emergency Related to the
Coronavirus (COVID-19) Pandemic.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY
RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”.
8.d. Cancellation of the December 28, 2021 City Council Meeting.
Action: Cancelled the regularly scheduled Council meeting of December 28, 2021 due to
the holidays.
8.e. Consideration to Approve an Agreement for Consultant Services with Salas O’Brien
for the Five Cities Fire Authority Station 1 Emergency Generator Replacement
Project, PW 2021-09.
Action: 1) Approved an Agreement for Consultant Services with Salas O'Brien in the
amount of $46,780 for design and construction support services of the FCFA Station 1
Emergency Generator Replacement Project; and 2) Approved an amendment to the Fiscal
Year 2021-22 Capital Improvement Program budget to transfer $4,280 of General Fund
from fund balance to the subject project.
8.f. Consideration of a Resolution Amending the Public Art Guidelines and Public Art
Donation Program.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AMENDING THE PUBLIC ART GUIDELINES AND
PUBLIC ART DONATION PROGRAM”.
8.g. Approve and Authorize the Mayor on Behalf of the City Council to Sign a Letter of
Support for the Sustainable Transportation Planning Grant Application for an Active
Transportation Plan.
Action: Approved and authorized the Mayor to sign the letter of support for the STPG
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grant application.
8. ITEMS PULLED FROM THE CONSENT AGENDA
8.h. Authorize a Resolution to Reduce Penalties for Past Due Water Bills Related to the
COVID-19 Pandemic (ROBESON/VALENTINE)
Recommended Action: Adopt a Resolution to allow the City’s Administrative Services
Director to reduce penalties to 10% of customers’ original water bill from May 2020 through
November 2021.
Action: Mayor Ray Russom moved to continue the item to a date uncertain. Council Member
George seconded, and the motion passed on the following roll-call vote:
AYES: Ray Russom, George, Barneich, Storton, Paulding
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
9.a. Continued Consideration of Approval of a Resolution Declaring a Stage 1 Water
Shortage Emergency.
Utilities Manager Shane Taylor presented the item and recommended that the Council: 1)
Conduct a Public Hearing in accordance with Water Code Section 350, et seq.; 2) Adopt a
Resolution declaring a Stage 1 Water Shortage Emergency and implementing Emergency
Water Shortage Restrictions and Regulations in accordance with California Water Code
Section 350, et seq., and Arroyo Grande Municipal Code Section 13.07.030(A); and 3)
Appropriate $2,800 from water fund balance and $1,200 from sewer fund balance for the cost
to mail out baseline letters. Staff responded to questions from Council.
Mayor Ray Russom opened the public hearing. Speaking from the public were Jim Guthrie, and
Francine Errico. City Clerk Matson read into the record written correspondence received from
Patty Welsh. Upon hearing no further comments, Mayor Ray Russom closed the public hearing.
Action: Council Member Storton moved to adopt a Resolution entitled: “A Resolution of the
City Council of the City of Arroyo Grande Declaring a Stage 1 Water Shortage
Emergency in Accordance with California Water Code Section 350 and Arroyo Grande
Municipal Code Section 13.07.030”; and Appropriate $2,800 from water fund balance and
$1,200 from sewer fund balance for the cost to mail out baseline letters. Mayor Pro Tem
Paulding seconded, and the motion passed on the following roll-call vote:
AYES: Storton, Paulding, Barneich, George, Ray Russom
NOES: None
ABSENT: None
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Mayor Ray Russom called for a brief break at 8:05 p.m. The Council reconvened at 8:11 p.m.
10. OLD BUSINESS:
10.a. Discuss and Consider Allocations of Anticipated American Rescue Plan Act
Funding Not Previously Allocated by Council.
City Manager McDonald presented the item and recommended that the Council: 1) Appropriate
$1,254,275 of ARPA Funds to additional Water, Sewer, and Stormwater Infrastructure
projects and qualified anticipated City expenditures related to the COVID-19 pandemic as
recommended by the Ad Hoc Committee; and 2) Consider and provide direction regarding
allocation of the remaining $552,016 of anticipated ARPA Funds to other qualified uses
consistent with US Treasury guidance.
Council discussed the recommended allocations and applications for funding received.
Council expressed support for providing an opportunity for non-profit organizations to apply
for funding.
Mayor Ray Russom invited public comment. Speaking from the public were Wendy Wendt, Anne
Wyatt, Shana Paulson, Ken Dalebout, Jamie Sanbonmatsu, and Marcia Alter. No further
comments were received.
Action: Mayor Pro Tem Paulding moved to appropriate $1,254,275 of ARPA Funds to
additional Water, Sewer, and Stormwater Infrastructure projects and qualified anticipated City
expenditures related to the COVID-19 pandemic as recommended by the Ad Hoc Committee;
allocate $300,000 to the 5Cities Homeless Coalition and direct staff to bring back specific
scope for the project; allocate $114,129 for non-profit assistance/community service grant
program to be split between the next two fiscal years; allocate $100,000 for child care
assistance and direct staff to bring back specific scope for the project; and allocate $37,887
to SmartShare ADU SLO to be used for Arroyo Grande residents and require that the ADU
not be converted to a vacation rental. Council Member Barneich seconded, and the motion
passed on the following roll-call vote:
AYES: Paulding, Barneich, Storton, George, Ray Russom
NOES: None
ABSENT: None
11. NEW BUSINESS
None.
12. COUNCIL COMMUNICATIONS
Mayor Pro Tem Paulding requested that an item regarding vacation rental policies be placed on
a future agenda for consideration. Council Member George concurred. Council Member Barneich
requested the item include an update on enforcement and for more information to be included on
the City website.
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Mayor Ray Russom announced that the Mayor's Challenge: Halloween House Decorating
Contest will be taking place and urged residents to participate; that those wanting to help fund
Arroyo Grande Public Art can join in “Dining with a Purpose” at Rooster Creek on Tuesday,
November 16th; and that she will be meeting with Vanessa Carr from Governor Newsom’s office
and will report back on that meeting.
13. CLOSED SESSION
None.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meeting at 10:44 p.m.
_____________________________
Caren Ray Russom, Mayor
ATTEST:
_____________________________
Jessica Matson, City Clerk
(Approved at CC Mtg ___________)
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