CC 2021-10-26_08g Concrete Repairs Project 2021_PW 2021-02MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS
DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: ACCEPTANCE OF THE 2021 CONCRETE REPAIRS PROJECT, PW
2021-02
D ATE: OCTOBER 26, 2021
SUMMARY OF ACTION:
Accept the 2021 Concrete Repairs Project and begin the one-year warranty period for
defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final contract and change orders resulted in a total cost of $183,170 to the City,
$182,458 for the direct contract amount and $712 for additional quantities. The contract
was included as part of the FY 2020-21 Capital Improvement Program budget and was
funded by Local Sales Tax. The recommended action will not impact staff resources.
RECOMMENDATION:
It is recommended the City Council: 1) Accept the project improvements as constructed
by CalPortland Construction in accordance with the plans and specifications for the
2021 Concrete Repairs Project, PW 2021-02; 2) Direct staff to file a Notice of
Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice
of Completion has been recorded, if no liens have been filed.
BACKGROUND:
On July 27, 2021, the City Council awarded a construction contract to perform the 2021
Concrete Repairs Project to CalPortland Construction in the amount of $182,458 and
authorized the City Manager to approve change orders in the amount of $18,245. The
contractor’s final construction cost for the project is $183,170.
Where mature trees caused damage and/or uplifted the adjacent sidewalk, the work
involved the removal of two private property trees by the property owner at 165 Refugio
Court, and the removal of two street trees at 921 Huasna Road which were replaced
with one tree of a more appropriate species (tree area too small for two trees).
Following tree removal, the damaged sidewalk, curb and gutter was replaced.
Item 8.g. - Page 1
CITY COUNCIL
ACCEPTANCE OF THE 2021 CONCRETE REPAIRS PROJECT, PW 2021-02
OCTOBER 26, 2021
PAGE 2
The work also included the installation of a section of sidewalk, curb and gutter at 1041
Huasna Road; and removal of the damaged brick walkway between and in front of 208
and 214 East Branch Street and replaced with exposed aggregate Village Style
sidewalk with brick ribbons.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications ahead of schedule, under the available budget, and there are no
outstanding issues. It is, therefore, recommended that the City accept the 2021
Concrete Repairs Project and begin the one-year warranty period for defects that may
arise.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1.Accept the 2021 Concrete Repairs project;
2.Do not accept the project;
3.Accept the project but do not authorize release of retention; or
4.Provide direction to staff.
AD VANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The project reduces potential trip and fall hazards along selected streets,
provides a safe, continuous, and accessible route for students to walk to school,
benefits active residents, addresses concerns expressed by the public, and improves
access for individuals with mobility limitations. The project helps protect existing City
infrastructure by removing trees that damage and uplift adjacent sidewalk panels and
replaces them with more appropriate species.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1.Notice of Completion
Item 8.g. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2.The FULL NAME of the OWNER is: The City of Arroyo Grande
3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7.All work of improvement on the property hereinafter described was COMPLETED October 8, 2021
8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
CalPortland Construction
9.The street address of said property is: Refugio Court, East Branch Street and Huasna Road in the City of Arroyo Grande, CA
10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: 2021 Concrete Repairs, PW 2021-02
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director
October 26, 2021, Arroyo Grande, California
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Attachment 1