CC 2021-10-26_08h Acceptance of roof Repairs to Corporation Yard Buildings A and B_PW 2021-03MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS
DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF ROOF REPAIRS TO
CORPORATION YARD BUILDINGS A AND B, PW 2021-03
D ATE: OCTOBER 26, 2021
SUMMARY OF ACTION:
Accept the Corporation Yard Buildings A and B Roof Repairs Project and begin the one-
year warranty period for defects that may arise.
I MPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final project costs were $69,498, $66,477 for the direct Agreement amount and
$3,021 for change orders. The project was included in the FY 2020-21 and FY 2021-22
Capital Improvement Program budgets and was funded by Local Sales Tax (40%), Sewer
Funds (30%), and Water Funds (30%). The recommended action will not impact staff
resources.
RECOMMENDATION:
It is recommended the City Council: 1) Accept the project improvements as constructed
by Wick's Roofing, Inc. in accordance with its scope of work and estimate submitted for
the Roof Repairs to Corporation Yard Buildings A and B Project, PW 2021-03; 2) Direct
staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35)
days after the Notice of Completion has been recorded, if no liens have been filed.
BACKGROUND:
On June 22, 2021, the City Council approved an agreement for contractor services with
Wick’s Roofing, Inc. to perform the roof repairs to Buildings A and B at the City’s
Corporation Yard in the amount of $66,477 and authorized the City Manager to approve
change orders in the amount of $6,648. The contractor’s final construction cost for the
project was $69,498.
The work involved cleaning the existing roofs, installing new membrane systems over the
entire roofs, installing new metal edging around the roof perimeters, and maintaining four
of the Building A skylights. The work meets current Title 24 energy requirements.
Item 8.h. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE ROOF REPAIRS TO CORPORATION
YARD BUILDINGS A AND B, PW 2021-03
OCTOBER 26, 2021
PAGE 2
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with its proposed scope of work
and estimate, within the Agreement time frame, under the available budget, and there are
no outstanding issues. It is, therefore, recommended that the City accept the Roof Repairs
to Corporation Yard Buildings A and B Project and begin the one-year warranty period for
defects that may arise.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1.Accept the Roof Repairs to Corporation Yard Buildings A and B Project;
2.Do not accept the project;
3.Accept the project but do not authorize release of retention; or
4.Provide direction to staff.
AD VANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The project reduces the potential for leaks during the rainy months and will help
prevent damage and degradation to the buildings.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1.Notice of Completion
Item 8.h. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2.The FULL NAME of the OWNER is: The City of Arroyo Grande
3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7.All work of improvement on the property hereinafter described was COMPLETED October 7, 2021
8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Wicks Roofing, Inc.
9.The street address of said property is: 1375 Ash Street, Arroyo Grande, CA
10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: Roof Repairs to Corporation Yard Buildings A and B, PW 2021-03
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director
October 26, 2021, Arroyo Grande, California
-- END OF DOCUMENT --
Item 8.h. - Page 3
Attachment 1