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PC Minutes 2007-02-201 1 1 PLANNING COMMISSION FEBRUARY 20, 2007 6:00 P.M. CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Commissioner Ray presiding; also present were Commissioners Barneich, Keen, Marshall and Tait. Staff members in attendance were Community Development Director, Rob Strong, Associate Planner, Kelly Heffernon, and Public Works Engineer, Victor Devens. ANNOUNCEMENTS: None. AGENDA REVIEW: No changes other than the addition of a third administrative item. APPROVAL OF MINUTES: Commissioner Marshall made a motion, seconded by Commissioner Barneich to approve the minutes of January 16, 2007 with the following changes: • Pg. 5, 2 bullet, add "not a subdivision, so they shouldn't have to do typical requirements such as curb, gutter, undergrounding, etc." • Pg. 7, under Discussion, add "The reason she requested a MND was to maintain clarity on the City's position and the process itself regarding the Ag buffer, so there's no ambiguity with Subarea 2 and why Janowicz was allowed to build within the buffer." The motion was approved on a 3 -0 voice vote; Commissioners Keen and Tait abstaining. A. ORAL COMMUNICATIONS: None. B. WRITTEN COMMUNICATIONS: None. 1. Letter dated February 20, 2007 from Pamela Jessup regarding Item II.A and listing reasons for opposition. 2. Letter dated February 16, 2007 from Rob Strong to Marilyn Hansen regarding Village Creek Post Office landscaping and her letter requesting palm trees be added to the street tree list. C. INTRODUCTION OF NEWLY APPOINTED PLANNING COMMISSION MEMBERS AND NOMINATION & ELECTION OF CHAIR AND VICE CHAIR Commissioner Tait made a motion, seconded by Commissioner Keen to nominate Commissioner Ray as Interim Chair. The motion was passed on a 5 -0 voice vote. Commissioner Tait made a motion seconded by Commisioner Ray to nominate Commissioner Keen as Interim Vice Chair. The motion was passed on a 5 -0 voice vote. PLANNING COMMISSION MINUTES FEBRUARY 20, 2007 PAGE 2 II. PUBLIC HEARING ITEMS: A. AMENDED CONDITIONAL USE PERMIT 06 -003 & PLANNED SIGN PROGRAM 06 -003; APPLICANT — INVESTEC REAL ESTATE COMPANIES; LOCATION — 925 RANCHO PARKWAY, PAD 'I', FIVE CITIES CENTER. Associate Planner, Kelly Heffernon gave a brief history of the project over the past ten plus years, including building location, size, parking and traffic issues. She then presented the staff report for a proposal for Pad "I" (Five Cities Center, Phase II) and optional site plans for two retail buildings. She discussed the Petco signage proposal (signs A, B, C and D), noting Staff and ARC suggest A and D only. In conclusion, staff recommends that the Planning Commission adopt the Resolution approving the Petco portion of Option "A ", including the 6,000 square foot building in Phase I, of Amended Conditional Use Permit Case No. 06 -003 and Planned Sign Program 06 -003 subject to the conditions of approval. Staff answered numerous, detailed technical questions from the Commission. Chair Ray opened the public hearing for public comment. Carol Florence, Oasis Associates Principal Planner/ representative, spoke in support of the project. She introduced Steve Orosz, of Orosz Engineering Group, who discussed circulation, loading dock, and drive - through issues. She also introduced Joel Jennings, the project architect. She concurs with staff's recommendation for option A and discussed the project in detail (powerpoint presentation slide copies on file at Community Development Department). She requested that special condition number 7 be deleted and that they have flexibility in regards to a single or multi- tenant building adjacent to the proposed Petco. She answered numerous, detailed technical questions from the Commission. The following list of neighbors voiced complaints regarding traffic, circulation, lighting, noise, signage, pedestrian circulation, pet sanitation issues, overuse of the site (intensity of use), accessory uses, lack of a residential /commercial buffer, air pollution, property values and parking: • Greg Gatrell, 764 Via Vaquero • Kathryn Erno, 709 Via Vaquero • Robert "Bob" Dockerty, 710 Via Vaquero • Ruth Jessup, 799 Via Bandolero • Stuart "Stu" Simons, 531 Via Vaquero • Mike Breese, 543 Via Bandolero. • Tom Cline, 819 Via Vaquero • Shannon Sweeney, 586 Via Bandolero • Jean Wade, 750 Avenida de Diamonte • Bob Miller, 591 Via Vaquero. • Nancy Mackiewicz, 781 Avenida de Diamonte 1 1 1 1 PLANNING COMMISSION MINUTES FEBRUARY 20, 2007 • Ron Nishida, 122 Avenida de Diamonte • Jim Boqnuda, 522 Calle Cuervo • Todo Sari, 712 Via Bandolero • Beverly Cline, 819 Via Vaquero 8:00 p.m. The Commission took a 10- minute break. PAGE 3 Staff and Ms. Florence answered additional numerous, detailed questions from Commissioners. The Commissioners' main concerns were: • Parking • Traffic, speed, automobile circulation and access • Pedestrian circulation, walkways and access • Signs (they concurred with ARC's recommendations) • Landscaping • Intensity of use • Buffer between residential and commercial zoning • Lighting • Noise • They felt that phasing the project would address several of these concerns, and therefore wanted to retain special condition number 7. • They felt that since the project would be phased, the issue of a single or multi - tenant in the new building proposed near Petco should be discussed after Petco is built. Commissioner Ray made a motion, seconded by Commissioner Keen, to recommend approval of Amended Conditional Use Permit 06 -003 and Planned Sign Program 06- 003 to the City Council with the following changes: • The applicant shall add pedestrian plan, which shall be reviewed by ARC. • The applicant shall study and install an acoustic barrier if needed, which shall be reviewed by ARC. • The landscape median to be added as a traffic calming measure on Rancho Parkway should include trees. • Conditions shall be added restricting hours of operation and Tight pollution. o Hours of operation shall be restricted for landscape maintenance (like blowers) and lot maintenance (like street sweeping the parking lot) to mitigate noise concerns for residential neighbors. These hours are to be agreed upon by City staff and the applicant. o There shall be timers on signage facing residences in Rancho Grande with the intent for signs to be turned off at night to mitigate light pollution directed at residential neighbors. PLANNING COMMISSION MINUTES FEBRUARY 20, 2007 • Additional landscaping shall be added in the Phase I parking lot with trees every 4 -5 spaces instead of every 8 spaces, and adopt: RESOLUTION NO. 07 -2025 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE AMENDED CONDITIONAL USE PERMIT CASE NO. 03 -006 (PORTIONS OF OPTION "A ") AND PLANNED SIGN PROGRAM CASE NO. 06 -003, APPLIED FOR BY INVESTEC REAL ESTATE COMPANIES, LOCATED AT 925 RANCHO PARKWAY (FIVE CITIES SHOPPING CENTER, PAD "I ") Discussion: Commissioners Tait and Ray were concerned with bonding for traffic and recommended that City Council require a construction bond related to a specific development proposal. The motion passed on the following roll call vote: AYES: Commissioners Ray, Keen, Barneich, Marshall, and Tait NOES: None ABSENT: None the foregoing Resolution was adopted this 20th day of February 2007. III. NON - PUBLIC HEARING ITEMS: None. IV. A. NOTICE OF ADMINISTRATIVE DECISIONS SINCE JANUARY 16, 2007: Administrative Item No. 1. No questions or comments from Commissioners. PAGE 4 1 1 Administrative Item No. 2. In response to Commissioner Tait, Mr. Strong replied that no comments were received on VSR 07 -001. 1 ask to. App - _ Address ` D Ac Planner 1. TUP 07 -002 Sheila Gable 268 Tally Ho Rd. Habitation of two recreational vehicles during major remodel of an existing house due to storm damage. A T. Montgomery 2. VSR 07 -001 Jon Peterson 772 Corral Place 2,370 square -foot addition to first and second floors of the north and east sides of existing residence. A T. Montgomery 3. LFCD 07- 001 Transitions Mental Health Association 113 Bell Street Relocation of day program from 121 Poole Street A J. Bergman PLANNING COMMISSION MINUTES FEBRUARY 20, 2007 • Additional landscaping shall be added in the Phase I parking lot with trees every 4 -5 spaces instead of every 8 spaces, and adopt: RESOLUTION NO. 07 -2025 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE AMENDED CONDITIONAL USE PERMIT CASE NO. 03 -006 (PORTIONS OF OPTION "A ") AND PLANNED SIGN PROGRAM CASE NO. 06 -003, APPLIED FOR BY INVESTEC REAL ESTATE COMPANIES, LOCATED AT 925 RANCHO PARKWAY (FIVE CITIES SHOPPING CENTER, PAD "I ") Discussion: Commissioners Tait and Ray were concerned with bonding for traffic and recommended that City Council require a construction bond related to a specific development proposal. The motion passed on the following roll call vote: AYES: Commissioners Ray, Keen, Barneich, Marshall, and Tait NOES: None ABSENT: None the foregoing Resolution was adopted this 20th day of February 2007. III. NON - PUBLIC HEARING ITEMS: None. IV. A. NOTICE OF ADMINISTRATIVE DECISIONS SINCE JANUARY 16, 2007: Administrative Item No. 1. No questions or comments from Commissioners. PAGE 4 1 1 Administrative Item No. 2. In response to Commissioner Tait, Mr. Strong replied that no comments were received on VSR 07 -001. 1 1 1 1 PLANNING COMMISSION MINUTES FEBRUARY 20, 2007 Administrative Item No. 3. In response to Commissioner Tait, Mr. Strong replied that the applicants were given notice to vacate their existing property. The property owner intends to use the house as a family residence, and it doesn't reflect any concern about Transitions. Also, Transitions will maintain the premises on Bell Street in a residential environment. Commissioners did not pull any of the items for public hearing, so the action of the Director stands dependent on a 10 -day public appeal period. V. DISCUSSION ITEMS: None. VI. PLANNING COMMISSION ITEMS AND COMMENTS: 1. Commissioner Tait encouraged people to attend the upcoming Community 2050 event at French Hospital on February 22 regarding Public Health through Community Design. Dr. Richard Jackson is an excellent speaker. VII. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP: City Council has recently appointed Historical Resource Committee (HRC) members and their first meeting will be on March 13 from 3:00 to 5:OOp.m. in the Council Chambers. They are an advisory body making recommendations to staff and Architectural Review Committee (ARC), as well as Planning Commission and City Council, so Planning Commissioners are welcome to attend the information workshop at their discretion. V.III. ADJOURNMENT: The meeting was adjourned at 9:50 p.m. ATTEST: KATHY M DOZA for LY■• - RDON -SMITH SECRETARY TO THE COMMISSION AS TO CONTENT• ') R• = TRON ' COMMUNITY DEVE PMENT DIRECTOR (Minutes approved at the PC meeting of March 6, 2007) EN PAGE 5 TERIM CHAIR