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PC Minutes 2005-02-151 1 1 MINUTES CITY OF ARROYO GRANDE PLANNING COMMISSION FEBRUARY 15, 2005 - 6:00 P.M. CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Vice Chair Brown presiding; also present were Commissioners Fellows, Keen, Parker and Tait. Staff members in attendance were Community development Director, Rob Strong, Assistant Planners, Ryan Foster and Jim Bergman, and Public Works Engineer, Victor Devens. AGENDA REVIEW: No changes to the Agenda. Commissioner Brown informed members of the public who were present that staff would be recommending continuance of Item III.A. APPROVAL OF MINUTES: No minutes to approve. A. ORAL COMMUNICATIONS: Earl Balgeman, 505 Le Point Street asked for clarification on the public hearing for item III. Commissioner Brown responded that this item would probably be continued to March 15, 2005. Camey Arad - Tullis, owner of Chameleons, (to be relocated to 415 E. Branch) stated they had been working with the applicants and they were feeling very positive about the progress they were making regarding the Loomis building. Ann Balgeman, 505 Le Point Street, asked if the Commission had received her letter with 37 signatures and asked how the community would be notified when public hearing item III.A would be scheduled again. Commissioner Brown said a date certain would be decided during the meeting. B. WRITTEN COMMUNICATIONS: Letters received regarding Creekside Center, 415 East Branch Street: 1. From Carol Fulmer received February 14, 2005. 2. From Anne Balgeman, Le Point Street dated February 1, 2005 with 37 signatures. 3. Letter by Earle Bagleman, published in the Coast News. 4. From Barbara Freel, Le Point Street (2 page of this letter was not included in the Commission's packet). 5. Consent Agenda Item No. 5: denial of Minor Exception 05 -002, memo from Ryan Foster, dated February 15, 2005. 6. Addendum to Consent Agenda Item No. 1, Plot Plan Review 05 -002. II. A. CONSENT AGENDA AND ADMINISTRATIVE APPROVALS SINCE FEBRUARY 1 . 2005: Case No Applicant . Address D escription , Actions Planner .r , , 1. PPR 05 -002 130 W. Branch Request for parking reduction. A J. Bergman 2. PPR 05 -004 135 Whiteley Demolition of existing single- family residence. A J. Bergman 3. ASP 05 -006 906 Rancho Pkwy. New Signage for Fitness 19. PC J. Bergman 4. Interp. 05 -001 Citywide Adopt Resolution providing interpretation that auto parts sales without installation is not an allowed use in GMU zone PC R. Foster MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 PAGE 2 Consent Agenda Item No. 1. PPR 05 -002 The Commission had concerns with regard to the parking for the Village Centre. After questions and discussion the Commission made a motion. Commissioner Keen made a motion, seconded by Commissioner Parker to approve Consent Agenda item No. 1. (Plot Plan Review 05 -002), with the condition that the Plot Plan Review be reviewed after one year to assess the shared use parking situation. Commissioner Fellows said he would vote against the item as in his opinion this will create a problem that just gets worse and worse. The motion was approved on the following roll call vote: AYES: Commissioners Keen, Parker, Brown and Tait NOES: Commissioner Fellows ABSENT: None Consent Agenda Item No. 2. PPR 05 -004 Commissioner Fellows had concern with the historical significance of the building. Commissioner Tait asked for clarification on the underlying parcels. After discussion and questions the Commission made a motion. Commissioner Fellows made a motion, seconded by Commissioner Tait, to request continuance of the item to March 1, 2005 meeting and to confirm with the Historical Society whether or not this building has historical significance. The motion was approved on the following roll call vote: AYES: Commissioners Fellows, Tait, Brown, Keen and Parker NOES: None ABSENT: None 1 1 MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 Consent Agenda Item No. 3. ASP 05 -006 Commissioner Parker had concern with and asked for clarification on the sign program for the Five Cities Center and Commissioner Tait asked for clarification on the size of the sign and the Development Code. Mr. Strong clarified the sign program and stated that the sign program according to the staff and the ARC was being conformed to. Commissioner Tait requested a copy of the notes from the ARC meeting of February 7, 2005 (approved by ARC). Commissioner Fellows made a motion, seconded by Commissioner Keen to approve the Consent Agenda item No. 3, Administrative Sign Permit 05 -006 and adopt: RESOLUTION NO. 05 -1951 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING ADMINISTRATIVE SIGN PERMIT 05- 006; LOCATED AT 906 RANCHO PARKWAY; APPLIED FOR BY FITNESS 19 The motion was approved on the following roll call vote: AYES: Commissioners Fellows, Keen, Brown, Parker and Tait NOES: None ABSENT: None the forgoing Resolution was adopted this 15th day of February 2005. Consent Agenda Item No. 4. Planning Commission Interpretation 05 -001 Commissioner Keen made a motion, seconded by Commissioner Parker, to approve Consent Agenda Item No. 4, Planning Commission Interpretation Case No. 05 -001 and adopt: RESOLUTION NO. 05 -1952 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE PROVIDING AN INTERPRETATION THAT AUTO PARTS SALES WITHOUT INSTALLATION SERVICES IS NOT AN ALLOWED USE IN THE GATEWAY MIXED -USE (GMU) ZONING DISTRICT The motion was approved on the following roll call vote: AYES: Commissioners Keen, Parker, Brown, Fellows and Tait NOES: None ABSENT: None PAGE 3 MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 the forgoing Resolution was adopted this 15th day of February 2005. PAGE 4 Mr. Strong stated at the last meeting there was a 3/2 vote with Commissioner Fellows and Tait against; he asked for their comments. Both Commissioners stated that upon further investigation of the issue, they now agreed with the findings and supported the interpretation. Consent Agenda Item No. 5, Denial of Minor Exception 05 -002; Applicant - Joel Riley; Location — 1159 Fair Oaks Avenue Mr. Strong gave a detailed presentation regarding this item and in conclusion stated that the applicant could appeal the decision (10 -day appeal period). Commissioner Brown asked for clarification regarding the non - conforming issue. Mr. Strong further clarified the non - conforming- issue. The Commission had no further concerns. III. PUBLIC HEARING ITEMS: A. VESTING TENTATIVE TRACT MAP CASE NO. 04 -004; APPLICANT — DB & M PROPERTIES, LLC; LOCATION — 415 EAST BRANCH STREET Staff recommended continuance of this item to the March 15, 2005 regular meeting of the Planning Commission. Commissioner Brown stated for the record that the Commission had also received a letter in their packet from Michael Bondello regarding this item. Vice Chair Brown opened the Public Hearing. Earle Balgeman, 505 Le Point Street, asked if they could request a continuance if there was not enough time for them to review new information for the next meeting. Commissioner Brown explained that the Commission would determine if a continuance was necessary. In addition Mr. Balgeman stated he had concern with the gate that was being proposed between the commercial and the residential and that having an opening onto Le Point would make the traffic problem worse on both Le Point and Crown Hill; when Crown Terrace is improved a lot of fill dirt will be required and this should be addressed in the report; Commissioner Brown closed the public hearing and encouraged the audience to put any concerns they had in writing to the City. Commissioner Parker asked how the neighborhood would be notified of the continued hearing? Mr. Strong explained legal procedure and stated that the Traffic Study submitted by the Traffic Engineer to the City was available for review. Commissioner Parker further stated that new information contained in the staff report would not be 1 1 MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 available until the day before the meeting. Mr. Strong stated that anyone who would like a staff report mailed to them on Friday before the meeting could request this. Barbara Freel, Le Point, stated that one day before a scheduled meeting is not sufficient time for review of new information contained in the staff report. Mr. Strong stated that there is some new information available for public review now at the Community Development Department. Commissioner Keen made a motion, seconded by Commissioner Parker to continue the public hearing to the meeting of March 15, 2005. The motion was approved on the following roll call vote: AYES: Commissioners Keen, Parker, Brown, Fellows and Tait. NOES: None ABSENT: None PAGE 5 B. STREET NAME CHANGE: CHANGING COURTLAND STREET TO NORTH COURTLAND STREET AND SOUTH COURTLAND STREET. Assistant Planner, Ryan Foster presented the staff report to consider a proposal to change the name of the portion of Court land Street north of East Grand Avenue to North Court land Street and the portion of Court land Street south of East Grand Avenue to South Court land Street. In conclusion, Mr. Foster recommended the Planning Commission adopt the Resolution recommending the City Council approve the street name change In reply to Commission questions, Mr. Foster stated that residents within 300 feet of Court land Street had been notified, including Grover Beach residents and no comments had been received. Vice Chair Brown opened the public hearing and hearing no comments closed the hearing. The Commission had no further concerns. Commissioner Keen made a motion, seconded by Commissioner Fellows to recommend to the City Council that they change Court land Street to North Court land and South Court land Street and adopt: RESOLUTION NO. 05 -1953 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL CHANGE COURTLAND STREET TO NORTH COURTLAND STREET AND SOUTH COURTLAND STREET MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 The motion was approved on the following roll call vote: AYES: Commissioners Keen, Fellows, Brown, Parker and Tait NOES: None ABSENT: None IV. NON - PUBLIC HEARING ITEMS: A. TIME EXTENSION CASE NO. 05 -001; APPLICANT — STEPHEN COOL; LOCATION — NORTHWEST CORNER OF CAMINO MERCADO & WEST BRANCH STREET. Assistant Planner, Jim Bergman presented the staff report to consider a time extension for Conditional Use Permit 99 -013 and Variance 01 -001. In conclusion, Mr. Bergman recommended the Planning Commission adopt the Resolution recommending the City Council approve the time extension. In reply to questions Mr. Bergman clarified the time lines and stated that the City Attorney would review this before it goes to Council and clarify any ambiguities. In reply to a question from Commissioner Brown, Mr. Strong further clarified the process for time extensions. Steve Cool, developer, stated that they had been operating under a lot of time pressure ; they would prefer the motel project, but this time extension would remove some of the pressure from both staff and the applicants. Vice Chair Brown closed the public hearing. RESOLUTION NO. 05 -1954 PAGE 6 In reply to a questions from Commissioner Keen, Mr. Strong stated that the Commission will consider the alternative use (Hampton Inn and Suites and a restaurant) proposal probably the first meeting in April. Commissioner Fellows made a motion, seconded by Commissioner Tait to recommend to City Council that they approve the time extension and adopt: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE TIME EXTENSION CASE NO. 05 -001 FOR CONDITIONAL USE PERMIT CASE NO. 99 -013 AND VARIANCE CASE NO. 01 -001, LOCATED AT THE CORNER OF CAMINO MERCADO AND WEST BRANCH STREET; APPLIED FOR BY STEPHEN N. COOL The motion was approved on the following roll call vote: 1 1 MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 AYES: Commissioners Fellows, Tait, Brown, Keen and Parker NOES: None ABSENT: None PAGE 7 the forgoing Resolution was adopted this 15th day of February 2005. B. TIME EXTENSION CASE NO. 05 -002; APPLICANT — COASTAL CHRISTIAN SCHOOL; LOCATION — 1220 FARROLL AVENUE. Assistant Planner, Jim Bergman presented the staff report to consider a time extension for Amended Conditional Use Permit 03 -004. In conclusion, Mr. Bergman recommended the Planning Commission adopt the Resolution recommending the City Council approve the time extension. The Commission had concerns regarding the fire safety and if the fire hydrants would be sufficient in an emergency. Mr. Strong noted that the City of Grover Beach and Arroyo Grande had recently entered into full mutual aid and Grover Beach Fire Department would probably now respond quicker to this area. In reply to Commissioner Parker regarding the applicant being late in requesting the time extension, Mr. Bergman stated that this should not be a problem and after approval of this Time Extension the date would revert back to the original date. Vice Chair Brown opened the public hearing. Lance Tullis, principal of Coastal Christian School, explained that they were late in applying for the Time Extension because they had misunderstood language used in the Resolutuions; regarding the concern for fire safety. He stated that they have two emergency drills per quarter; it is not difficult to get fire engines in and out of the property and the buildings are mostly steel. He had more concern with the neighboring residents. In conclusion, he stated that their lease had only been renewed thru October 2006 and they would either be dissolving the school or would be moved out of the building. Vice Chair Brown closed the public hearing. The Commission made their final comments and Mr. Tullis stated again that the Fire Chief had been satisfied with the fire safety since they had installed the fire hydrants. Commissioner Keen made a motion, seconded by Commissioner Parker to recommend to City Council that they approve the Time Extension and adopt: MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 RESOLUTION NO. 05 -1955 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THE CITY COUNCIL APPROVE TIME EXTENSION CASE NO. 05 -002 FOR AMENDED CONDITIONAL USE PERMIT CASE NO. 03 -004 LOCATED AT 1220 FARROLL AVENUE, APPLIED FOR BY COASTAL CHRISTIAN SCHOOL Commissioner Fellows stated he would vote for the time extension, but he would check with the Fire Chief regarding the concerns he had. The motion was approved on the following roll call vote: AYES: Commissioners Keen, Parker, Brown, Fellows and Tait NOES: None ABSENT: None the forgoing Resolution was adopted this 15th day of February 2005. V. DISCUSSION ITEMS: Planning Commission Procedure and Orientation PAGE 8 Mr. Strong stated he was pleased with the orientation the Commission had undertaken. He asked the Commission for their input on current meeting procedures and if they had suggestions for alternative protocols for discussion. He stated that the Commission meetings would be televised later in the year and by that time the Commission should be more coordinated and more consistent in terms of procedures and protocol. Commissioner Parker stated that if she could receive more information regarding consent agenda items her response time would be quicker. Mr. Strong responded that the consent agenda is to notify the Commission on items the department has approved and if more information is needed it would be best to call staff before the meeting, or the item can be pulled and a hearing requested; however, he would like to make it relatively brief; this process was also adopted to allow the public to be better informed. Commissioner Keen explained that the Council gave the Community Development Department the power to make these decisions to lesson the Commission's work. The Commission should not be asking for more and more information or the whole purpose will be defeated; the goal was to reduce the work and he believed this was a much better process now. Commissioner Parker agreed with Commissioner Keen, but stated in order for her to approve a project she needs to understand why staff has approved it. 1 1 MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 PAGE 9 Commissioner Brown concurred with Commissioner Keen and stated he liked the preparation for the consent items that Mr. Bergman had given them for this meeting. Commissioner Tait stated he thought enough information had been received for him to initiate an understanding of the project and he would prefer not to receive more lengthy information as it takes more time to review. Mr. Strong said on the March 1, 2005 Agenda, Consent Agenda items will be given a brief description and brief rationale for the action taken and hopefully this will work. Commissioner Fellows stated he understood the procedure instigated by Council to save time, but public concern is also their responsibility. The Commission discussed adjournment time and correct protocol on how to handle large projects on the Agenda with due consideration for the public and applicants. The Commission agreed that future Planning Commission meetings should be adjourned at 10:00 p.m. (noted on the agenda) and the Commission may elect to continue beyond this time. Mr. Strong informed the Commission that election for the Planning Commission Chair and Vice Chair, will be on the Agenda the second meeting of March. VI. PLANNING COMMISSION ITEMS AND COMMENTS: Commissioner Parker asked for the department phone number to be placed on future Agendas. VII. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP: In reply to questions from the Commission Mr. Strong gave updates on: • Philley's Restaurant on E. Grand Ave — apparently closed. • Vignetto's Restaurant Mr. Strong also gave updates on: • Pad I reconfiguration — continued by Council until there is a traffic solution. • Wells Fargo will return for Council consideration in March. VIII. TENTATIVE AGENDA ITEMS FOR MARCH 1, 2005 MEETING: No discussion. IX. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. on a motion by Commissioner Keen, seconded by Commissioner Fellows. MINUTES PLANNING COMMISSION FEBRUARY 15, 2005 ATTEST: LYN"REARDON -SMITH SECRETARY TO THE COMMISSION AS TO CONTENT: \S ROB'S - ONG, COMMUNITY DEVELOP ENT DIRECTOR (Approved at PC meeting,of March 1, 2005) PAGE 10 TIM BR WN, VICE CHAIR 1 1 1