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PC Minutes 2002-11-061 MINUTES SPECIAL MEETING OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION NOVEMBER 6, 2002 CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Chair Costello presiding. Also present were Commissioners Brown, Fowler, Guthrie, and Keen. Staff member in attendance was Community Development Director, Rob Strong. APPROVAL OF MINUTES - The minutes of October 15, 2002 were unanimously approved as written. ORAL COMMUNICATIONS - None WRITTEN COMMUNICATIONS — Distribution to the Commission of a large binder containing reference materials for the Local Housing Task Force. AGENDA REVIEW — No changes in the Agenda. PUBLIC HEARING - LOT LINE ADJUSTMENT CASE NO. 02 -004; APPLICANT — LARRY PERSONS; LOCATION — COURTLAND & EAST GRAND AVENUE. Staff report prepared by Kelly Heffernon. Mr. Strong presented the staff report Ms. Heffernon being absent. He stated the Lot Line Adjustment was to reconfigure two existing Tots consistent with the mixed -use project previously approved on this site and to cleanly separate the commercial and residential uses. The future owner of the commercial property will return with an amendment to the Conditional Use Permit identifying two structures instead of three, and another parcel map to separate the two buildings. Commissioner Brown asked about the amendment to the original Conditional Use Permit and about concern with the circulation. Mr. Strong replied that there will be a change in the configuration and the circulation will be also be addressed when the amended Conditional Use Permit is considered. This lot line adjustment will enable the Bank to acquire the Grand Avenue frontage so they can pursue their development proposal. Commissioner Guthrie asked how the sidewalk alignment for the senior complex would be affected? Mr. Strong replied that it would remain on the same alignment and would not be affected by this change. In reply to a request for clarification on the lot depths with respect to the lot line adjustment, Rodger Olds, Public Works satisfactorily gave an explanation of the lot depths and parcel sizes. PUBLIC HEARING OPENED Larry Persons, Pacific Harbor Homes, was present to answer questions. MINUTES SPECIAL MEETING PLANNING COMMISSION NOVEMBER 6, 2002 The Planning Commission had no further questions or concerns. PUBLIC HEARING CLOSED Commissioner Guthrie made a motion, seconded by Commissioner Fowler, recommending that the City Council approve Lot Line Adjustment 02 -004 and adopt: A RESOLUTION OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION RECOMMENDING THAT THE CITY COUNCIL APPROVE LOT LINE ADJUSTMENT CASE NO. 02 -004 TO RECONFIGURE TWO (2) LOTS, LOCATED ON THE NORTHWEST CORNER OF COURTLAND STREET AND EAST GRAND AVENUE, APPLIED FOR BY PACIFIC HARBOR HOMES AYES: Commissioners Guthrie, Fowler, Brown, Keen and Chair Costello NOES: None ABSENT: None The foregoing resolution was adopted on this 6 day of November 2002. PUBLIC HEARING - STREET NAME CHANGE CASE NO. 02 -017; APPLICANT — HOMEOWNERS; LOCATION — UPPER END OF ROBLES ROAD. Staff report prepared and presented by Rob Strong. Mr. Strong presented the staff report explaining that this was a request for a street name change to differentiate between two separate street segments to assist in emergency response. PUBLIC COMMENT OPENED PUBLIC COMMENT CLOSED RESOLUTION 02 -1856 PAGE 2 Sue Daughters, representative for the homeowners at the upper end of Robles Road, explained their request to rename the upper end of Robles Road to Robles Place was being made in response to two incidents, which required emergency services; in both instances emergency services personnel responded to the wrong portion of Robles Road. The Commission agreed with Ms. Daughters that this was a viable concern. They questioned whether it would be best to rename the street Robles Place or choose an entirely different name. Ms. Daughters replied that she would consult with the homeowners concerned and report back to the Planning Commission 1 1 1 1 1 MINUTES SPECIAL MEETING PLANNING COMMISSION NOVEMBER 6, 2002 The Commission approved the name change, but continued the item to the meeting of December 3, 2002 making it Public Hearing item No. 1, to allow the residents of the upper end of Robles Road time to confirm the name Robles Place. A motion was made by Commissioner Guthrie, seconded by Commissioner Brown, to approve the name change, but continue the item to December 3, 2002 meeting. The motion was approved on a 5/0 voice vote. NON - PUBLIC HEARING ITEMS - None DISCUSSION ITEMS — PAGE 3 1. Liquor license at Gills Food Mart and Service Station Mr. Strong explained that the City must respond by November 23, 2002 to a request from Gill's Food Mart and Service Station to the State Department of Alcoholic Beverage Control for a hard liquor license; they currently hold a beer and wine sales license. After discussion the Commission's consensus was that they did not want to encourage a Conditional Use Permit nor a change in the Development Code that would facilitate a service station in this zone with or without mini -mart and that the addition of liquor sales to beer and wine sales does not substantially alter nor expand the legally nonconforming use. 2. PUD /FAR and % Coverage Mr. Strong stated that at the last Planning Commission meeting a Pre - Application for a single family Planned Unit Development in the Multiple Family Apartment zone on Brisco Road was considered. The Commission's consensus was that SF -PUD's should be enabled, but the proposed homes were too large for the small lots, yards were too small, guest and resident parking inadequate, particularly for the steep site on Brisco Road. After the meeting a Commissioner suggested that they should consider recommending either Floor Area Ratio (FAR) or lot coverage requirements ( %) as part of the 2003 Development Code Revisions when the Residential zones are being amended by the City. Staff would like Planning Commission direction to provide an interim policy for pending PUD and Tract Map applications. Staff also noted that the current Code included FAR and % coverage criteria that appear to address Commission concerns. The Commission agreed that they wanted to see smaller units, lower prices and Tess lot coverage, but recommended this discussion continue in the Local Housing Task Force meetings. They decided to defer MFA/PUD -SF amendment until the Development Code Update after Housing Element adoption. MINUTES SPECIAL MEETING PLANNING COMMISSION NOVEMBER 6, 2002 2. Woodlands - Impact Concerns The Commission had concerns about the water resources, traffic and air quality for this project and recommended that staff prepares a report to the City Council to address the City's concerns to the County. PLANNING COMMISSION ITEMS AND COMMENTS - Commissioner Brown asked for an update on the sidewalk at 126 Allen Street. Mr. Olds said that staff is currently working with the layout of the sidewalk for this property. Commissioner Brown then asked about the dirt sidewalk at the corner of Allen Street by the Arroyo Grande Motel. Mr. Strong said he would follow -up with the motel owner as there had been previous discussion regarding the sidewalk. Mr. Strong further stated that the department now has two interns, one working on a bike plan and one working on developing a priority sidewalk plan which is implied in the General Plan circulation element. Commissioner Keen asked about the La Tapatia parking lot and if there was supposed to be planters installed? Mr. Strong said he would follow up on this. Commissioner Guthrie asked for an update on the project on Farroll Road, south of Soto Sports Complex. Mr. Strong said that staff is waiting for additional information from the applicant to make an environmental determination. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP - Mr. Strong gave an update on the proposed affordable homes on Ash Street (a 47 -unit PUD), and a proposed mixed -use development at the Court land and Grand intersection. He also gave an update on the progress of the Housing Element, the Development Code amendment and the ponding basin on Grand Avenue. ADJOURNMENT - There being no further business before the Commission, the meeting was adjourned at 9:05 p.m. on a motion by Commissioner Keen, Seconded by Chair Costello, and unanimously carried. ATTEST: it csh I%1- sc44 LYN REARDON- SMITH, COMMISSION CLERK S TO ONE ROB STRONG, COMMUNITY DEVEL PMENT DIRECTOR PAGE 4 JO PH M. COSTELLO, CHAIR 1 1