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PC Minutes 2002-05-21MINUTES REGULAR MEETING OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION MAY 21, 2002 CALL TO ORDER The Arroyo Grande Planning Commission met in regular session with Chair Costello presiding. Present were Commissioners, Brown, Fowler, Guthrie, and Keen. Also in attendance were staff members Community Development Director, Rob Strong and Public Works Assistant Engineer, Michael Linn. APPROVAL OF MINUTES — The minutes of May 7, 2002 were unanimously approved as written with a 5/0 voice vote. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS • Letter dated May 18, 2002, from Michael P. Boyle regarding further expansion of the Parking & Business Improvement District (specifically relating to 106 Le Point Street). • Memo dated May 21, 2002, from Michael Linn & Rodger Olds to Rob Strong regarding Parking & Business Improvement District Annexation. PUBLIC HEARING ITEM — PLANNED SIGN PROGRAM 02 -001; APPLICANT — PRUDENTIAL HUNTER REALTY; LOCATION — 130 WEST BRANCH STREET. Staff report by Ryan Foster. Rob Strong presented the request by Prudential Hunter Realty to amend the Planned Sign Program to allow signage in different locations than was permitted. This amendment is because the Village Centre was built slightly differently than what was intended. PUBLIC HEARING David Skinner, Applicant, in answer to questions from the Planning Commission said: • Have been trying to clear this up since moving into the building. • Proposing to remove the two existing signs and replace with a sign over the arbor entryway and one on the front of the building (the East Branch side). • The owner of the Village Centre, Kimo Pankey, would allow the front sign proposal as a compromise. END PUBLIC HEARING Commissioner Guthrie commented on two issues: • Working with a franchise sign, which is hard to change. • Disagrees with staff; likes the sign up front along with other business signs. Commissioner Keen said he has no problem with the sign over the front and that he agrees with Commissioner Guthrie about the arbor sign. MINUTES PLANNING COMMISSION MAY 21, 2002 Commissioner Fowler said she considers the front sign to be the locator sign and doesn't have a problem approving both signs as submitted. Commissioner Brown agrees with the staff report that questions the placement of the front sign over a different business. Chair Costello doesn't have a particular problem with either of the proposed signs. Commissioner Fowler made a motion, seconded by Commissioner Keen, to approve and adopt resolution; RESOLUTION NO. 02 -1838 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING PLANNED SIGN PROGRAM 02 -001, AMENDING THE VILLAGE CENTRE PLANNED SIGN PROGRAM REGARDING PRUDENTIAL HUNTER REALTY SIGNS, APPLIED FOR BY PRUDENTIAL HUNTER REALTY, LOCATED AT THE INTERSECTION OF WEST BRANCH AND WESLEY STREETS The motion was approved with the following roll call vote: AYES: Commissioner's Fowler, Keen and Chair Costello NOES: Commissioner's Brown and Guthrie ABSENT: None The foregoing resolution was adopted this 21S day of May, 2002. PAGE 2 PUBLIC HEARING ITEM — PARKING & BUSINESS IMPROVEMENT DISTRICT ANNEXATION 02 -001; APPLICANT — CITY OF ARROYO GRANDE & KIMO PANKEY, OWNER OF VILLAGE CENTRE; LOCATION — 120 -154 WEST BRANCH STREET. Staff report by Rob Strong. Mr. Strong presented the request by Kimo Pankey, Village Centre owner, to annex the Village Centre into the Village Parking and Business Improvement District to allow a restaurant at the location that requires an additional four parking spaces. Rather than alter the rear parking lot by expansion into a storm drainage area, staff recommended annexation into the Village Parking and Business Improvement District. The District has remained unchanged since 1970, while the Village Centre was developed with private on -site common parking for the retail and office complex. The Downtown Parking Advisory Board after March 26 and April 24, 2002 consideration, and by a 2 to .1 vote of three of the five members present, recommended against the annexation. 1 1 1 1 MINUTES PLANNING COMMISSION MAY 21, 2002 PAGE 3 Commissioner Brown commented that this would allow the Village Centre to increase use & impact use of parking spaces if businesses in the Village Centre are successful. Mr. Strong replied that the owner has considered the Village Centre as an integral part of the Village and allowed public parking. Commissioner Fowler asked if a Conditional Use Permit can solve the parking problem if the annexation request is denied. Mr. Strong replied that a Conditional Use Permit could be approved if consultant study determines the parking use created by the new restaurant will be compatible with other existing uses. Commissioner Keen wondered if the Klondike parking lot was correctly portrayed as located within the Downtown Parking and Improvement District as shown in Exhibit 2. Commissioner Guthrie wanted to know if the calculations of the parking requirements were correct. Chair Costello asked if the revenue from the business license tax was around $10,000 per year and also commented he'd like to see consistency in the name of the Downtown Parking and Improvement District. PUBLIC HEARING Ira Hughes, Downtown Parking Advisory Board Chair, had some comments: • Would like clear thought to prevail in this issue and not to rush in without first fully studying other alternatives. • At the current time, there is a 32 year old formula that is fair to everyone; would like to see a plan that involves everyone and is thought out. • Sees the need for a new, tougher Development Code. Kim Hatch, representative for Kimo Pankey, Pults & Associates, had some additional comments: • Added public spacing, trees (landscaping) to use good design techniques, not necessarily to utilize all available space for parking. • Providing 95 spaces into the District. • Planned for potential restaurant use. Kimo Pankey, owner of the Village Centre, agrees with Mr. Hughes, but not at his expense. END PUBLIC HEARING MINUTES PLANNING COMMISSION MAY 21, 2002 PAGE 4 Commissioner Brown suggested that this item be sent back to the Downtown Parking Advisory Board for more study and consideration. Commissioner Guthrie wanted to know if eliminating 2 paragraphs out of the resolution would solve the matter and if this could be accomplished in a variety of different ways. Commissioner Keen had a few comments: • Would not approve this until some changes are made in the usage issues. • Wanted clarification on the dual easement in the back of the Village Centre. Commissioner Fowler stated the loopholes in the proposal need to be closed but she is in favor of the annexation request. Commissioner Brown had several comments: • The minutes should reflect the Downtown Parking Advisory Board's concerns. • He is against this request; needs more thought regarding parking requirements and exception within the District before changes to the boundaries. Chair Costello made some comments: • Does not support the annexation request. • The Conditional Use Permit alternative should be acceptable by the Planning Commission with the appropriate shared use study. • The Tong -term vitality of the Village deserves more study as well as the Downtown Parking & Improvement District and the Le Point extension. Commissioner Guthrie made a motion, seconded by Commissioner Keen, to recommend the annexation request be referred back to the Downtown Parking Advisory Board for further review without prejudice; The motion was approved with a 5 -0 roll call vote NON - PUBLIC HEARING ITEM - PLANNING COMMISSION REVIEW OF THE FISCAL YEAR 2002/03 CAPITAL IMPROVEMENT PROGRAM (CIP) FOR CONSISTENCY WITH THE GENERAL PLAN; CIP REPORT PREPARED BY PUBLIC WORKS Michael Linn, Public Works Assistant City Engineer, presented the FY 2002/03 Capital Improvement Program, and asked the Commission for questions or comments. Chair Costello wanted clarification on the $12 million figure as listed in TBD fees. Commissioner Fowler asked for clarification on the future General Fund figure of $50,000 allotted for each year and where this number comes from. 1 1 1 MINUTES PLANNING COMMISSION MAY 21, 2002 Mr. Linn stated that any questions or concerns brought up tonight could be replied to by appropriate City staff and relayed to the Planning Commission at a later date. Chair Costello asked for an update on the fire station upgrade. Mr. Strong replied that this would most likely be a bond issue. PAGE 5 Commissioner Keen asked about the Rancho Grande pipe extension mentioned on page 343 — hasn't this already been done? Mr. Strong clarified that this is an additional connection. Commissioner Keen made a motion, seconded by Commissioner Guthrie, to find the 2002/03 Capital Improvement Program (CIP) consistent with the General Plan; The motion was approved with a 5 -0 roll call vote DISCUSSION ITEMS None. PLANNING COMMISSION ITEMS AND COMMENTS Commissioner Fowler commented that the Kristen Smart sign in the Village has been degrading in quality for a while and that it's a detriment to the Village (understand it's on a state highway — 227 — what can be done ?). Understand that she has recently been declared legally deceased. Mr. Strong replied that this was originally considered a "notice" and was exempt from the City's sign ordinance and is a matter that the City Attorney should look into. Commissioner Brown wanted to know the status of the billboard in the Village and if there are any plans to remove it. Mr. Strong replied that discussions have been conducted, but staff has been busy with a variety of other projects. Commissioner Brown wanted to know the status of the Traffic Way bridge railing at a future meeting. Commissioner Keen had some comments about the recent house fire on Diana Place: • House was on a flag lot and had hedges surrounding the access. MINUTES PLANNING COMMISSION MAY 21, 2002 • Recalls the Fire Chief wanted to require flag lots have sprinklers recommends requiring sprinklers. Mr. Strong replied that the Fire Department is uniformly recommending sprinklers for flag lots on new projects and the Community Development Department is backing these recommendations. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW - UP Mr. Strong gave an update on the Development Code update program and reminded the Planning Commission of the Traffic Way Design Study presentation scheduled for Tuesday, June 4, 2002 at 6:00 p.m. Mr. Strong also informed the Commission that former Community Development Director Kerry McCants is working on Development Code problem identification as a consultant, and a progress report to the Commission should be expected in June or July. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 10:15 p.m. on a motion by Commissioner Keen, seconded by Chair Costello, and unanimously carried until the special meeting on June 4th at 6:00 p.m. ATTEST: IAIN HAWORT , ACTING COMMISSION CLERK A 0 CO TENT: ROB STRONG, COMM ITY DEVELOPMENT DIRECTOR PAGE 6 EPH M. COSTELLO, CHAIR