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PC Minutes 2002-04-161 1 1 MINUTES REGULAR MEETING OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION APRIL 16, 2002 CALL TO ORDER The Arroyo Grande Planning Commission met in regular session with Vice Chair Keen presiding. Present were Commissioners, Brown, Fowler and Guthrie. Chair Costello was absent. Also in attendance were Associate Planner Kelly Heffernon, Associate Planner Teresa McClish and Public Works Assistant Engineer Rodger Olds. APPROVAL OF MINUTES — The minutes of March 19, 2002 meeting were unanimously approved with some addition of language, with a 4/0 voice vote. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS 1. Memo dated April 16, from Ryan Foster, Community Development Planning Intern, regarding a special meeting of the Planning Commission on June 4, for a Cal Poly presentation of Traffic Way Area Concept plans. 2. Memo dated April 16, from Rob Strong, Community Development Director, regarding Transitions Mental Health Association Project update. PUBLIC HEARING ITEM — VARIANCE CASE NO. 02 -001; APPLICANT — E. F. MOORE & CO; LOCATION — 1405 EAST GRAND AVENUE. Staff report by Kelly Heffernon. Ms. Heffernon stated that the Variance was requested to deviate from development standards for the lot depth, rear yard setback and building height requirements of the Development Code for an approved commercial center development which includes a Long's Drug Store. Ms. Heffernon stated that staff had since determined that the project as approved may not require a Variance referring to language in the commercial site development standards of the Development Code which relate to a shopping center. She asked that the Planning Commission consider an interpretation that the interior setbacks within the shopping center be included as exempt from the site development standards. She further stated this section of the Development Code would be amended as part of the Development Code update and a Minor Exception could be processed for the one -foot deviation in building height. After some questions and discussion the Planning Commission said they preferred the interpretation in place of the Variance and took the following action: MINUTES PLANNING COMMISSION APRIL 16, 2002 A motion was made by Commissioner Guthrie, seconded by Commissioner Brown, to except the interpretation of the Development Code as presented and proceed with the processing of the Minor Exception of the project. The motion was approved with the following vote: AYES: Commissioner's Brown, Fowler, Guthrie, and Vice Chair Keen NOES: None ABSENT: Chair Costello PUBLIC HEARING ITEM - CONDITIONAL USE PERMIT CASE NO. 02 -003 AND LOT LINE ADJUSTMENT CASE NO. 02 -001; APPLICANT - FIVE CITIES VINEYARD CHURCH /RICHARD AND KENT BLANKENBURG; LOCATION - 1052 EAST GRAND AVENUE. Staff report by Teresa McClish. Ms. McClish presented the project highlighting details of the project. She presented the Planning Commission with a revised plan of the parking spaces which showed existing parking spaces not shown on the plan included in the staff report. In answer to questions from the Planning Commission staff stated: • Improvements such as undergrounding are not required for a Lot Line Adjustment and in addition the Conditional Use Permit is for a parcel that does not front East Grand Avenue and therefore undergrounding along East Grand does not apply. • Any changes in use would require a Conditional Use Permit if an expansion in use was required a Plot Plan Review. There is a provision in the Development Code that allows for a 30% reduction in required parking if the offset hours are shown. • The existing driveway ramp is not to City standard because of its steepness. • There is no Planned Sign Program for this project at this time. The applicant would need to apply for an Administrative Sign Permit. • A condition should be added to the Lot Line Adjustment Conditions of Approval to provide an access easement across the new Parcel 1. PUBLIC COMMENT PAGE 2 Dick Blankenburg, Owner, spoke giving the history of the building and the parking. In addition he explained why the condition to bring the driveway ramp up to City standard should be waived. He said during heavy rains the water the steepness allows water to flow away from the property. Bill Summermeir, Civil Engineer spoke regarding the driveway approach requirement also explaining how problems could arise if the grade of the driveway was reduced. 1 1 MINUTES PLANNING COMMISSION APRIL 16, 2002 PAGE 3 Jose O'Rivera, Pastor of Vineyard Church, expressed his support for the project and thanked staff for all their hard work. In addition he said they anticipated a 25% increase in attendance during the next year and that this should not cause any problem in parking. END OF PUBLIC COMMENT A discussion on the parking followed with Ms. McClish clarifying how the 30% reduction on the parking requirement would work and giving more details of the number of parking spaces allowed. Commissioner Keen commented that he was surprised that the Church was not intending to have a day care. In answer to a question from Commissioner Brown, Pastor O'Rivera said the church was entering into a short -term lease at this time, probably one to two years. Rodger Olds said that a condition should be added to the Conditions of Approval for the Lot Line Adjustment to provide an access easement across the new Parcel 1 (for parking access) to assure that the Church would be able to access Grand Avenue in the future. The Planning Commission made the following two motions: Commissioner Brown made a motion, seconded by Commissioner Fowler, to approve the Conditional Use Permit, striking conditions 15, 18, 19, 20, 22 and 23 waiving the requirement to remove the existing driveway ramp and related improvements and approving: RESOLUTION NO. 02 -1835 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT CASE NO. 02 -003 LOCATED AT 1052 EAST GRAND AVENUE, APPLIED FOR BY THE FIVE CITIES VINEYARD CHURCH AYES: Commissioner's Brown, Fowler, Guthrie, and Vice Chair Keen NOES: None ABSENT: Chair Costello The foregoing resolution was adopted this 16` day of April 2002. MINUTES PLANNING COMMISSION APRIL 16, 2002 RESOLUTION NO. 02 -1836 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE TO APPROVE LOT LINE ADJUSTMENT CASE NO. 02 -001 LOCATED AT 1052 EAST GRAND AVENUE, APPLIED FOR BY RICHARD AND KENT BLANKENBURG AYES: Commissioner's Brown, Fowler, Guthrie, and Vice Chair Keen NOES: None ABSENT: Chair Costello The foregoing resolution was adopted this 16` day of April 2002. NON - PUBLIC HEARING None PAGE 4 Commissioner Brown made a motion, seconded by Commissioner Fowler, to approve the Lot Line Adjustment including an addition to the Conditions of Approval to provide an access easement across Parcel 1 with common parking agreement and approving: DISCUSSION ITEMS Ms. McClish gave an update on the Village Historic District Overlay map changes explaining that one item that was scheduled to be discussed in the upcoming workshops would be the proposed expansion of the design overlay boundaries to include a cluster of an area easterly, on Myrtle, of some very old homes that may need to be protected. PLANNING COMMISSION ITEMS AND COMMENTS Commissioner Fowler pointed out that the Design Overlay map for the Design Guidelines Ide Street is not shown as going all the way through to Cross Street. She would like staff to review the proposed expansion area because after driving around that area she saw very few houses that would be eligible to be included. She further commented that the new clock and bench in front of the Village Centre was a really attractive addition. Commissioner Guthrie said at the workshop he had heard a suggestion that the Village Design Guidelines be reduced down to include just the Village Core and thought this idea should be considered. He went on to further expand on this idea saying he felt that there should be more certainty about what an historic structure is and that they should be officially identified. 1 1 1 1 MINUTES PLANNING COMMISSION APRIL 16, 2002 Commissioner Brown asked for an update of the required condition on the DeBlauw project regarding undergrounding of overhead utilities. Rodger Olds, Public Works, stated that he would contact PG &E and would then give the Commission an update on this project. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP Ms. McClish gave an update on the Transitions appeal stating that a new site was being secured and it was to be re- noticed as a Large Family Day Care with staff processing the permit. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 9:00 p.m. on a motion by Commissioner Keen, seconded by Commissioner Brown, and unanimously carried. ATTEST: 4 ,e?etth LYN REARDON- SMITH, COMMISSION CLERK AS TO C • NTEN : kg f .A ROB STRONG, COMMUNITY DEVEL • PMENT DIRECTOR PAGE 5 EPH M. COSTELLO, CHAIR A'' 1 1