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PC Minutes 2001-11-061 MINUTES CITY OF ARROYO GRANDE PLANNING COMMISSION NOVEMBER 6, 2001 PAGE 1 CALL TO ORDER Chair Costello called the regular Planning Commission meeting of the City of Arroyo Grande to order at 7:00 p.m. ROLL CALL X Commissioner Brown X Commissioner Fowler X Commissioner Guthrie X Vice -Chair Keen X Chair Costello PLEDGE OF ALLEGIANCE Commissioner Guthrie led the Flag Salute. APPROVAL OF MINUTES None. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS Copy of a letter from Rob Strong to Randy Bloom, City of Pismo Beach, regarding comments on the Draft Supplemental to Final EIR, for the Los Robles Del Mar Specific Plan. PUBLIC HEARING ITEMS LOT LINE ADJUSTMENT 01 -005 AND VARIANCE 01 -003; APPLICANT — HANS AND LORENE VAN DERVEEN; LOCATION — PASEO STREET Ryan Foster, Planning Intern, read the staff report, stating that the applicant is requesting a lot line adjustment involving four (4) lots, two of which front Paseo Street; the other two are accessed through easements adjoining McKinley Street. The lot line adjustment would formalize the backyard easements for the two smaller properties. The Variance is required because the proposed lot line adjustment would reduce the size of two lots while increasing the size of the other two lots. The minimum lot size for this district is 12,000 square feet and the two larger lots would be below this with the adjustment. Most of the Tots in the neighborhood are below 12,000 square feet at present. PUBLIC COMMENT Erin O'Conner, 224 McKinley Street, representative and owner of one of the properties affected, said this lot line adjustment will benefit the community and the owners by giving uniformity to the boundaries of the lots. Phil Schoff, 226 McKinley Street, said the lot line adjustment will simplify the layout of the lots. END OF PUBLIC COMMENT MINUTES PLANNING COMMISSION NOVEMBER 6, 2001 PAGE 2 The Planning Commission concluded that the Lot Line Adjustment met all the required conditions and the Variance met all of the findings. Commissioner Fowler moved that the Planning Commission adopt: RESOLUTION NO. 01 -1807 A RESOLUTION OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION APPROVING LOT LINE ADJUSTMENT CASE NO. 01 -005 AND VARIANCE CASE NO. 01 -003 FOR FOUR (4) LOTS, LOCATED ON PASEO AND MCKINLEY STREETS, APPLIED FOR BY HANS AND LORENE VANDERVEEN Including Exhibit 'A'. Commissioner Brown seconded the motion. The motion was approved by the following roll call vote: ROLL CALL VOTE Yes Commissioner Brown Yes Commissioner Fowler Yes Commissioner Guthrie Yes Commissioner Keen Yes Chair Costello NON PUBLIC HEARING ITEMS ARCHITECTURAL REVIEW OF BUILDINGS 'L' AND 'M'; APPLICANT — NADEL ARCHITECTS, INC; LOCATION — FIVE CITIES CENTER, PHASE II • Kelly Heffernon, Associate Planner, read the staff report. Ms. Heffernon said that on September 25, 2001, the City Council approved amendments to the original Conditional Use Permit for the Five Cities Center, with the condition that the architectural elevations for buildings "L" & "M" be reviewed by the Architectural Review Committee (ARC), the Planning Commission, and City Council. The ARC reviewed the elevations on October 29, 2001 and recommended that minor corrections be made to the elevations, and a letter outlining the differences between the proposed buildings and the existing buildings in the Five Cities Center, be submitted to the City. The ARC further requested that prior to issuing a building permit, the applicant should bring the following details back to the Commission: • Submit color and placement details for the accent tiles of both buildings. • Show material samples of the wood sash windows and the door of Building 'M'. • Show screening detail for the patio on the north and west elevations of Building • Show the location of the electrical service room on the site plan for both buildings. 1 MINUTES PLANNING COMMISSION NOVEMBER 6, 2001 PAGE 3 The combined patio area currently exceeds the 400 square feet maximum by approximately 675 square feet. The plans will have to be modified to show a patio area no larger than 400 square feet before any building permit can be issued. Commissioner Brown had concerns regarding the 600 square feet of patio area, the view from Via Vacquero, and the trash enclosures. Commissioner Guthrie asked for a clarification on the procedure if the applicant wanted to have 1000 square feet of patio area, and for a clarification on the amount of tables for the patios. Ms. Heffernon said they would have to modify the Conditions of Approval for the CUP and these changes could be made before going to City Council, or before a building permit was issued. There will be a total of 15 tables for all the patio area including building 'M' and the area between buildings "J" & "K ", based on 4 people per table. Commissioner Keen commented that the trash container would fit better over by Trader Joe's and not look good in front of the building. He referred to the Starbucks trash container as an example located across the parking lot away from their building. Chair Costello said Trader Joe's may object to having the trash container outside their door Commissioner Brown asked about the reduction in parking spaces. Ms. Heffernon said that overall there has been a reduction in restaurant use, which has a higher parking requirement, so the parking situation has actually improved. Chair Costello said that the staff report summarized that the required parking is 340 spaces, and project provides 348 spaces. Mike Leberman, representative Nadel Architects: • There will be 400 square feet of patio area- the west side will be a small area, attached to the bar area used for gathering and the tables will be on the north east corner. • The grease generated from the restaurant has to be tied to the grease interceptor (required by the health code), so the trash enclosure has to be close to the building. We will make the trash enclosure esthetically pleasing with the architecture of the building, keep it away from the entry door and it will be fully screened. Commissioner Guthrie commented that the area shown as the standing bar area is where the ocean view is and that is where people will collect and therefore should be calculated into the seating. Michael DePaulo, architect, said that this area had been shown as a gathering area, but he would like to consider this as a seating area if it would not hold up the project. MINUTES PLANNING COMMISSION NOVEMBER 6, 2001 PAGE 4 Commissioner Guthrie: • Asked for further clarification on the parking. • Are the roof peaks, shown on the elevations, taller than the tower elements? • Looking from Via Vacquero would the parapet walls screen the roof equipment? • Will building 'M' block Trader Joe's sign from the freeway? Mr. DePaulo replied: • There is about 40 parking spaces not shown as developed at this time. • The tower elements are about 1 foot 6 inches higher than the roof peaks. • The parapet walls will screen the roof equipment looking down from the north elevation. • It is not known if the Trader Joe's sign will be blocked by building 'M'. Commissioner Keen: • It would be a good idea to have the seating area where the gathering area is to take advantage of the ocean view. • Asked about the placement of signage for the buildings both from the entry and the street sides of the building. The Planning Commission further discussed how the additional patio area might be included in the project. The Planning Commission made two motions: 1. Commissioner Guthrie made a motion to recommend to City Council approval of the architectural renderings as submitted. Commissioner Brown seconded the motion. With the following roll call vote: ROLL CALL VOTE Yes Commissioner Brown Yes Commissioner Fowler Yes Commissioner Guthrie Yes Commissioner Keen Yes Chair Costello 2. Commissioner Guthrie made a motion to recommend that City Council review the Conditional Use Permit for this project to make complete use of the entire 1 100 square feet of patio pictured in the drawings. Commissioner Brown seconded the motion. With the following roll call vote: ROLL CALL VOTE Yes Commissioner Brown Yes Commissioner Fowler Yes Commissioner Guthrie Yes Commissioner Keen Yes Chair Costello MINUTES PLANNING COMMISSION NOVEMBER 6, 2001 PAGE 5 TELECOMMUNICATION SITING GUIDELINES AND SUBMITTAL REQUIREMENTS Ms. Heffernon said that on September 27, 2001 the Architectural Review Committee and Planning Commission held a special joint meeting to discuss issues regarding the siting of wireless telecommunication facilities. After reviewing industry expert's presentations and follow -up, discussions by the ARC and Planning Commission staff was directed to develop the Telecommunication Siting Guidelines. The ARC reviewed the Draft Guidelines on October 29, 2001 and recommended that language be added regarding the visual impacts of co- location, and the option to require physical samples of facility materials and /or a three - dimensional model if deemed appropriate. Commissioner Keen: • Requiring a 3- dimensional model would not be necessary and put too much of a burden on an applicant. Trying to get a model, in scale, to look at the visual impact over the large area that we need to look at will not achieve this. • Recommended language added that at the conclusion of a lease agreement equipment should be removed from a site. Ms. Heffernon said concerning the latter statement, this will be provided for in the Conditions of Approval. After a further discussion and question period, the Planning Commission recommended the following amendments be made to the Guidelines: 1. Add stronger language under A. General Guidelines, to restrict the telecommunication facilities on ridgelines. 2. Add a statement regarding co- location under A. General Guidelines. 3. Under E. Visual Impact Information, revise the fourth bullet to read "multiple vantage points" instead of "each" vantage point." 4. Require the applicant to describe whether the proposed facility is a "coverage" or "capacity" site. Commissioner Guthrie suggested that numbering in the guidelines in place of check boxes would be more efficient. DISCUSSION ITEMS /COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW - UP REPORTS Rob Strong, Community Development Director told the Planning Commission that it was a pleasure to be starting his new job with the City. He then gave the Planning Commission a preview of departmental work program priorities for 2002, listing 13 different items. The items included mandatory tasks, on -going planning projects, additional general plan related programs recommended by the department, and finally departmental responsibilities requiring concurrent work on operational concerns. He then gave a report on the 2001 General Plan Update adoption. Mr. Strong said development and environmental review functions of the department continue to be the primary focus of Staff PLANNING COMMISSION ITEMS AND COMMENTS Commissioner Fowler asked for an update on the Robishotti Sign. MINUTES PLANNING COMMISSION NOVEMBER 6, 2001 PAGE 6 Commissioner Brown asked for an update on the Prudential Sign. Staff gave updates on both signs. There was a discussion on the billboard positioned at the entrance to the Village. Mr. Strong said the City is working on this and will keep the Planning Commission appraised. Commissioner Keen requested that the Planning Commission receive the ARC minutes in the future. Commissioner Keen had a concern with the houses on Paseo Street that had no setback for the garages. Roger Olds, Public Works, said because it is a private road it meets the setbacks. Rob Strong said this was a Development Code issue and could be addressed during the update of the Development Code. Commissioner Guthrie said the Planning Commission would like upcoming projects to be included in the Planning Commission Agenda. ADJOURNMENT The meeting was adjourned at 9:15 p.m. ATTEST: Lyn Reardon - Smith, Commission Clerk AS TO CODtTENT: Rob Strong, Community Development D ector eph Costello, Chair 1 1