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PC Minutes 2001-05-151 1 1 MINUTES PLANNING COMMISSION MAY 15, 2001 Page 1 CALL TO ORDER Chair Costello called the regular meeting of the Planning Commission of the City of Arroyo Grande to order at 7:00 p.m. ROLL CALL VOTE —X— Commissioner Brown Commission Fowler Absent Commissioner Guthrie X Vice Chair Keen X Chair Costello APPROVAL OF MINUTES On a motion by Commission Brown, seconded by Commissioner Keen, the minutes of the April 17, 2001 were approved as amended. ROLL CALL VOTE Commissioner Brown Commission Fowler Absent Commissioner Guthrie X Vice Chair Keen X Chair Costello ITEM I. 1.A. ORAL COMMUNICATIONS None I. B. WRITTEN COMMUNICATIONS None ITEM II. PUBLIC HEARING ITEMS A. LOT LINE ADJUSTMENT CASE NO. 01 -004; LOCATION - 841 AND 823 LOS CIERVOS STREET; APPLICANT - GREG SLOWINSKI Associate Planner Teresa McClish, said the property is located in the Highlands portion of Rancho Grande off of Los Ciervos Rd., and consists of two residential lots totaling 1 .3 acres. The property is developed with two newly constructed single - family residences. The purpose of the lot line adjustment is to increase the size of Lot 26 by approximately 1,650 feet, providing more space between the residence and the eastern property line. MINUTES PLANNING COMMISSION MAY 15, 2001 Page 2 As adjusted, the proposed lots exceed the minimum requirements set forth in the Development Code and the conditions of Tract 1834. Staff recommended that the City Council adopt the Resolution approving Lot Line Adjustment Case No. 01 -004 subject to the conditions of approval in Exhibit "A ". Tim Brown asked if Mr. Slowinski was the owner of both lots? Ms. McClish said Mr. Slowinski was the owner of Lot 26. The owner of Lot 27 is Thomas Mascari and his approval and signature are on the application. Commissioner Keen asked if the CC &R's in this area would allow for RV parking beside the house? Mr. Slowinski stated that they do not. Commissioner Brown moved that the Planning Commission adopt: RESOLUTION NO. 01 -1791 A RESOLUTION OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION RECOMMENDING THAT THE CITY COUNCIL APPROVE LOT LINE ADJUSTMENT CASE NO. 01- 004 FOR TWO (2) LOTS, LOCATION AT 841 AND 823 LOS CIERVOS STREET, APPLIED FOR BY GREG SLOWINSKI Commission Keen seconded the motion. The motion was approved by the following roll call vote: ROLL CALL VOTE X Commissioner Brown X Commission Fowler Absent Commissioner Guthrie X Vice Chair Keen X Chair Costello ITEM III. NON - PUBLIC HEARING ITEMS III. A. PLANNING COMMISSION REVIEW OF THE FISCAL YEAR 2001/02 CAPITAL IMPROVEMENT PROGRAM (CIP) FOR COMPLIANCE WITH THE CITY'S GENERAL PLAN 1 1 1 1 1 MINUTES PLANNING COMMISSION MAY 15, 2001 Page 3 Don Spagnolo, Public Works Director, said this year there are 93 projects contained in the five year CIP, 40 of which are funded projects and 53 future projects. The total cost of these projects is 15 million dollars. For the fiscal year 2001/02, 33 projects are identified which total approximately 7.3 million dollars. Mr. Spagnolo then identified some of the projects that could effect the General Plan. He stated that the only project that was not part of the Circulation Element was the Rancho Grande Park site, which is scheduled for funding this year. Mr. Spagnolo said two other projects he wanted to mention were (1) the Park and Ride project on El Camino Real, which will be done in -house and the parking lot will be increased from 31 spaces to 41 spaces, and (2) reservoir No. 1. behind the Women's Center, the tank will be removed and replaced with a 2 million - gallon tank reservoir. It will be approximately the same height and screened in the same fashion as it is now. Commissioner Brown asked if the outcome of the PSR's would affect the funding cycle or the way projects are prioritized? Mr. Spagnolo said it would not effect the funding cycles and explained how the projects would be funded. Commissioner Brown asked what the status of the traffic signal light at Camino Mercado was? Mr. Spagnolo stated that the traffic signal light had been conditioned as part of the development projects in that area. Commission Fowler said that there is no reference in the CIP to the Relinquishment Study (227 by -pass) and asked if some reference to this should be made? Don Spagnolo said we do have a study that has been prepared with alignments and with recommendations, but the City Council has not finalized this. Commissioner Keen asked for an update on the Oak Park Boulevard widening. MINUTES PLANNING COMMISSION MAY 15, 2001 Page 4 Don Spagnolo gave an update on the widening of the road, including the history and the technical difficulties and said it is going to City Council the first meeting June 12, 2001. John Keen said he thought one of the conditions on the Rite -Aid project was that they could not have occupancy until the road widening was complete. Don Spagnolo said it was not a condition and that Rite -Aid had only been required to do the plans and specifications, fore the offsite improvement. Commissioner Keen asked about what was happening with the funding for the Bike Rehabilitation Project? Mr. Spagnolo told the Planning Commission that the County might become involved, making three agencies involved, with Grover Beach being the lead agency. The more regional the project is the more competitive the City will be. The City's contribution to the project will be 15% of the cost for the improvements in the City of Arroyo Grande. Commissioner Costello said he noticed there were many projects included in the CIP where existing water lines were being expanded and asked if these changes negatively effect water pressure? Don Spagnolo said this is one of the reasons why the tank at the Women's Center is being replaced and went on to explain the hydraulics. Water lines are being replaced due to age. When we replace the lines we usually upsize and this is related to fire -flow requirements. Commissioner Costello asked what the existing pipes were made of? Mr. Spagnolo said the reservoir behind the Women's Center was built in 1920, and the pipes are cast iron and will be replaced with plastic pipes. The Planning Commission stated that they found the CIP to be consistent with the General Plan. Commissioner Brown moved that the report be approved as being found to be consistent with the General Plan. Commissioner Fowler seconded the motion. The motion was approved by the following roll call vote: 1 1 1 MINUTES PLANNING COMMISSION MAY 15, 2001 Page 5 ROLL CALL VOTE X Commissioner Brown X Commission Fowler Absent Commissioner Guthrie X Vice Chair Keen X Chair Costello II. B.TIME EXTENSION CASE NO. 01 -001 (CONDITIONAL USE PERMIT CASE NO. 98 -570); LOCATION - 1500 W. BRANCH STREET; APPLICANT - QUARTERDECK RESTAURANT Associate Planner Teresa McClish, said the Conditional Use Permit for the Quarterdeck restaurant expansion, was approved by the Planning Commission on May 11, 1999. The site is located at 1500 W. Branch Street in the Oak Park Plaza Shopping Center in the Oak Park Acres Planned Development. The applicant is requesting a 1 -yr. Time extension for the project due to financial constraints incurred when they recently purchased the building. Time extensions must be approved by the decision making body that approved the project. In order to grant a time extension, the Council must make the finding that there have been no significant changes in the General Plan, Municipal Code, or character of the area within which the project is located that would cause the approved project to be injurious to the public health, safety, or welfare. Staff has determined there have been no such changes since approval of the project in 1999. Staff recommends that the Council adopt the attached resolution granting a one -year time extension for Conditional Use Permit No. 98 -570. Commissioner Keen moved that the Planning Commission adopt: RESOLUTION NO. 01 -1790 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE A ONE YEAR TIME EXTENSION FOR CONDITIONAL USE PERMIT 98 -570 AND ASSOCIATED ARCHITECTURAL REVIEW FOR RESTAURANT EXPANSION LOCATED AT 1500 WEST BRANCH STREET, APPLIED FOR BY THE CYNTHIA JONES /THE QUARTERDECK RESTAURANT MINUTES PLANNING COMMISSION MAY 15, 2001 Page 6 Commission Fowler seconded the motion. The motion was approved by the following roll call vote: ROLL CALL VOTE Commissioner Brown _X_ Commission Fowler Absent Commissioner Guthrie X Vice Chair Keen X Chair Costello III. C PLANNING COMMISSION APPROVAL OF A STREET NAME; LOCATION 528, 522 AND 520 E. BRANCH STREET; APPLICANT RICHARD DEBLAUW Associate Planner, Teresa McClish, said on December 5, 2000, the Planning Commission approved Lot Line Adjustment 00 -005 at 528, 522 and 520 East Branch Street. A name for the private drive was not proposed. The applicant has requested approval of the street name "Sterling Drive ". Commissioner Keen recommended that the Planning Commission adopt, by minute motion, the street name Sterling Drive for the private access road for properties at 528, 522 and 520 East Branch Street. The motion was seconded by Commissioner Fowler. ROLL CALL VOTE X Commissioner Brown Commission Fowler Absent Commissioner Guthrie X Vice Chair Keen X Chair Costello IV. DISCUSSION ITEMS - Establish a date for the Joint Planning Commission /ARC special meeting Kerry McCants gave the Planning Commission a date that had been suggested by the ARC, but only two Commissioners would be able to attend, so after a short discussion it was decided it would be best to poll both committees by telephone to decide on the best available date for the joint meeting. V. PLANNING COMMISSION ITEMS AND COMMENTS None 1 1 1 MINUTES PLANNING COMMISSION MAY 15, 2001 Page 7 VI. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW UP REPORTS A. Update of projects: Kerry McCants, Community Development Director stated that the draft General Plan and the EIR would be distributed on May 21, 2001. Public hearing meetings had tentatively been scheduled for July 18 and 19, 2001. The Planning Commission said that they would like these meetings to be scheduled from 6:30 p.m. until 11:00 p.m. Kerry McCants gave an update on staff changes. He said Kathleen Fryer, Planning Commission Secretary is leaving the City and Lyn Reardon -Smith will be the Interim. He then introduced Ryan Foster, Cal Poly Intern who will be a replacement for Teresa McClish whilst she is on maternity leave. The Planning Commission welcomed the new staff and directed the Chairman to write a letter of thanks to Kathleen Fryer. ITEM VII. ADJOURNMENT On a motion by Chair Costello, seconded by Commissioner Brown, the meeting was adjourned at 7:45 p.m. to the next scheduled meeting on June 5, 2001. ATTEST: Lyn Reardon - Smith, Commission Clerk AS TO COIaITE Kerry McC nts, Community Development ep M. Costello, Chair