PC Minutes 2001-01-02ARROYO GRANDE PLANNING COMMISSION
MINUTES
JANUARY 2, 2001
PAGE 1
CALL TO ORDER
Temporary Chair Keen called the regular meeting of the Planning Commission of the City of
Arroyo Grande to order at 7:00 p.m.
ROLL CALL
ABSENT
Commissioner Costello
X
Commissioner Keen
X_
Commissioner London
X
Commissioner Guthrie
ABSENT
Chair Greene
Temporary Chair Keen asked for nominations for an Acting Chair for this meeting as the
Chair was absent and the position of Vice -Chair was vacant at this time.
Commissioner London moved that Commissioner Keen act as Chair for the January 2,
2001 Planning Commission meeting. Commissioner Guthrie seconded the motion. The
motion carried unanimously.
APPROVAL OF MINUTES
The minutes of the December 5, 2000 Planning Commission meeting were continued to
the January 16, 2001 Planning Commission meeting due to the lack of a quorum for
approval.
ITEM I.
I.A. ORAL COMMUNICATIONS
None
1.13. WRITTEN COMMUNICATIONS
None
ITEM II. PUBLIC HEARING ITEMS
Acting Chair Keen announced that at the request of the applicant, Agenda Item II. B.
Conditional Use Permit Case No. 00-019 and Tentative Parcel Map Case No 00-007;
Location - 1400 East Grand Avenue, was being continued to the January 16, 2001
Planning Commission meeting.
II.A. PLOT PLAN REVIEW CASE NO. 00-016; LOCATION - EAST BRANCH STREET;
APPLICANT - DARRIL PILKINGTON
Teresa McClish, Assistant Planner presented the staff report and stated that the applicant,
Darril Pilkington, had submitted an application for a plot plan review to install hardware and
cables across East Branch Street, near the intersection of Bridge Street for special event
banners. The proposed cables would attach to the building occupied by Posies and owned
by Dwayne Ashton located at 106 East Branch Street and the "Olohan Building" owned by
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MINUTES
JANUARY 2, 2001
PAGE 2
Ronald D. Grant located at 102 Bridge Street. Ms. McClish stated that the two cables
were proposed to be 3/8 -inch steel and 40 feet long with a 20 -foot vertical clearance.
Banners, once approved by the Architectural Review Committee (ARC), would be placed by
attaching eyelets to the cables to slide above East Branch Street. The fire department will
be responsible for placing and removing banners.
Ms. McClish stated that included in the staff reports were lists of proposed events for which
banners may be requested. A twenty day interval between the time one banner comes down
and the next is installed will limit the number of banners per calendar year. Proposed banners
may only announce a community-based event without any other form of advertising. The
proposed standards would be implemented in addition to requirements imposed by the
California Department of Transportation. The Caltrans requirements are substantially the same
as the proposed City standards. The City will apply for the Cal Trans permits once banner
designs are submitted.
The Staff Advisory and Architectural Review Committees have reviewed the banner
location and standards. The ARC will review each proposed banner through the Temporary
Use Permit or an Administrative Sign Permit application process. Each banner shall be
designed in the style of the early 1900's.
Commissioner Guthrie asked if the wires were going to be in place on a permanent basis?
Mr. Guthrie also asked for some further explanation about how the banners would be
hung.
Ms. McClish stated that the cables would be permanent and explained that the banners
would have eyelets. The banner would be strung onto the cable and pulled across Branch
Street by the Fire Department.
Acting Chair Keen opened the public hearing.
Darril Pilkington, 933 Sandalwood, applicant spoke to the Planning Commission and
explained how and why the banners would be hung. He stated that he felt this would be a
big asset to the City.
Commissioner London asked Mr. Pilkington if the wires had to be left up all the time?
Mr. Pilkington stated that each time the lines would be put up that would have to be law
enforcement involved to control the traffic. It appears that there will be several banners
each year and this could become a problem. Mr. Pilkington stated that because the wires
are only 3/8" it would not be an eyesore to have them up permanently.
Acting Chair Keen and Mr. Pilkington discussed the wording on the signs.
Acting Chair Keen closed the public hearing.
Commissioner London stated that he felt that the banner idea was an excellent one to
promote events that were taking place in the Village. However, he stated that there have
ARROYO GRANDE PLANNING COMMISSION
MINUTES
JANUARY 2, 2001
PAGE 3
been many applicants that have come before the Planning Commission to argue against the
ordinance that requires the undergrounding of utilities. He believes that leaving the wires
up all the time goes against this ordinance. There are only two overhead wires in the
Village at this time and he does not feel that it is appropriate to add more.
He stated that if a compromise could be reached that would involve taking the wires down
when they were not being used, he could support the project. But he could not go along
with the project if the wires are left up on a permanent basis.
Commissioner Guthrie stated that he understood what Mr. London was talking about,
however, it would not be east to put up and take down the wires each time. Mr. Gutherie
stated that he was still having trouble understanding how the proposal would work if there
was not a standard set to the size of the banner because the banner size will have to
match the wires that are already in place. He also stated that he believed the mechanics
of putting the banners up has not been thought through enough.
He said that a 3/8" wire would have a much smaller visual effect than that of utility wires.
Mr. Guthrie asked, if the ARC reviewed each new banner, would the fact that the date
was being changed each year create a "new banner" that would have to be reviewed
again?
Ms. McClish stated that if the applicant were only going to change the date on the banner,
it would not have to go before the ARC.
Acting Chair Keen stated that he did not have any trouble leaving a 3/8" cable up all year
long. He felt it would be more hazardous to be taking the wires up and down several
times. He agreed that it was a good idea for the ARC to approve the new signs. He
would like to make sure that the banners are held to the standard of "turn -of the century,
1900 appearance".
Mr. Guthrie stated that he was concerned that the widths of all the banners be the same.
Commissioner Guthrie moved that the Planning Commission adopt:
RESOLUTION NO. 01-1778
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE APPROVING STANDARDS FOR SPECIAL EVENT
BANNERS FOR COMMUNITY BASED EVENTS AND THE
INSTALLATION OF CABLES ACROSS EAST BRANCH STREET
ATTACHED TO THE BUILDINGS AT 106 EAST BRANCH AND 102
BRIDGE STREET
Commissioner Keen seconded the motion.
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MINUTES
JANUARY 2, 2001
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After a brief discussion the Planning Commission stated that, in agreement with what was
discussed at the Staff Advisory Committee, that the standard width of the banners should
be thirty inches.
The motion approved by the following roll call vote:
ROLL CALL VOTE
ABSENT
Commissioner Costello
YES
Commissioner Keen
NO
Commissioner London
_YES_
Commissioner Guthrie
ABSENT
Chair Greene
II.B. CONDITIONAL USE PERMIT CASE NO. 00-019 AND TENTATIVE PARCEL MAP
CASE NO. 00-007; LOCATION - 1400 EAST GRAND AVENUE (SOUTHEAST CORNER OF
EAST GRAND AVENUE AND COURTLAND STREET); APPLICANT - E.F. MOORE AND
COMPANY (CONTINUED)
ITEM. III. NON-PUBLIC HEARING ITEMS
None
ITEM. IV. DISCUSSION ITEMS
None
ITEM. V. PLANNING COMMISSION ITEMS AND COMMENT
The Planning Commission discussed the election of new officers. The decision was made
to wait until all the new Commissioners were seated to select a new Chair and Vice -Chair.
Acting Chair Keen stated that he had some comments to make about the project at 1400
East Grand Avenue (Longs project). Because the item was continued he was not going to
say anything at this time, however, he stated that he would like to make his comments at
the next meeting before the project was discussed by the Commission.
ITEM. VI. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP
REPORTS
Kerry McCants, Community Development Director, stated that the procedure and
workshop format for the East Grand Avenue Design Overlay is evolving. When it is better
defined, he will inform the Commission as to what is happening.
After a question from Commissioner London regarding the fact that a project proposed for
the corner of East Grand Avenue and Courtland that included a mini -storage component
was still being considered, Mr. McCants stated that this applicant, as well as any other
prospective applicants that have mini -storage as a part of their projects, are being informed
of the pending legislation. Mr. McCants stated that the ordinance for the elimination of
mini -storage in commercial districts is going before the City Council on January 9, 2001.
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MINUTES
JANUARY 2, 2001
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ITEM. VII. ADJOURNMENT
On motion of Commissioner Gutherie, seconded by Commissioner London, the meeting
was adjourned at 7:35 p.m. to the next scheduled meeting on January 16, 2001.
Kathleen Fryer, Commission C rk
AS TO CONTENT:
Kerry fits
Commune evelopment Director
�.,Z77
Jo Keen, Actin' Chair
�J
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