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PC Minutes 2001-01-02ARROYO GRANDE PLANNING COMMISSION MINUTES JANUARY 2, 2001 PAGE 1 CALL TO ORDER Temporary Chair Keen called the regular meeting of the Planning Commission of the City of Arroyo Grande to order at 7:00 p.m. ROLL CALL ABSENT Commissioner Costello X Commissioner Keen X_ Commissioner London X Commissioner Guthrie ABSENT Chair Greene Temporary Chair Keen asked for nominations for an Acting Chair for this meeting as the Chair was absent and the position of Vice -Chair was vacant at this time. Commissioner London moved that Commissioner Keen act as Chair for the January 2, 2001 Planning Commission meeting. Commissioner Guthrie seconded the motion. The motion carried unanimously. APPROVAL OF MINUTES The minutes of the December 5, 2000 Planning Commission meeting were continued to the January 16, 2001 Planning Commission meeting due to the lack of a quorum for approval. ITEM I. I.A. ORAL COMMUNICATIONS None 1.13. WRITTEN COMMUNICATIONS None ITEM II. PUBLIC HEARING ITEMS Acting Chair Keen announced that at the request of the applicant, Agenda Item II. B. Conditional Use Permit Case No. 00-019 and Tentative Parcel Map Case No 00-007; Location - 1400 East Grand Avenue, was being continued to the January 16, 2001 Planning Commission meeting. II.A. PLOT PLAN REVIEW CASE NO. 00-016; LOCATION - EAST BRANCH STREET; APPLICANT - DARRIL PILKINGTON Teresa McClish, Assistant Planner presented the staff report and stated that the applicant, Darril Pilkington, had submitted an application for a plot plan review to install hardware and cables across East Branch Street, near the intersection of Bridge Street for special event banners. The proposed cables would attach to the building occupied by Posies and owned by Dwayne Ashton located at 106 East Branch Street and the "Olohan Building" owned by ARROYO GRANDE PLANNING COMMISSION MINUTES JANUARY 2, 2001 PAGE 2 Ronald D. Grant located at 102 Bridge Street. Ms. McClish stated that the two cables were proposed to be 3/8 -inch steel and 40 feet long with a 20 -foot vertical clearance. Banners, once approved by the Architectural Review Committee (ARC), would be placed by attaching eyelets to the cables to slide above East Branch Street. The fire department will be responsible for placing and removing banners. Ms. McClish stated that included in the staff reports were lists of proposed events for which banners may be requested. A twenty day interval between the time one banner comes down and the next is installed will limit the number of banners per calendar year. Proposed banners may only announce a community-based event without any other form of advertising. The proposed standards would be implemented in addition to requirements imposed by the California Department of Transportation. The Caltrans requirements are substantially the same as the proposed City standards. The City will apply for the Cal Trans permits once banner designs are submitted. The Staff Advisory and Architectural Review Committees have reviewed the banner location and standards. The ARC will review each proposed banner through the Temporary Use Permit or an Administrative Sign Permit application process. Each banner shall be designed in the style of the early 1900's. Commissioner Guthrie asked if the wires were going to be in place on a permanent basis? Mr. Guthrie also asked for some further explanation about how the banners would be hung. Ms. McClish stated that the cables would be permanent and explained that the banners would have eyelets. The banner would be strung onto the cable and pulled across Branch Street by the Fire Department. Acting Chair Keen opened the public hearing. Darril Pilkington, 933 Sandalwood, applicant spoke to the Planning Commission and explained how and why the banners would be hung. He stated that he felt this would be a big asset to the City. Commissioner London asked Mr. Pilkington if the wires had to be left up all the time? Mr. Pilkington stated that each time the lines would be put up that would have to be law enforcement involved to control the traffic. It appears that there will be several banners each year and this could become a problem. Mr. Pilkington stated that because the wires are only 3/8" it would not be an eyesore to have them up permanently. Acting Chair Keen and Mr. Pilkington discussed the wording on the signs. Acting Chair Keen closed the public hearing. Commissioner London stated that he felt that the banner idea was an excellent one to promote events that were taking place in the Village. However, he stated that there have ARROYO GRANDE PLANNING COMMISSION MINUTES JANUARY 2, 2001 PAGE 3 been many applicants that have come before the Planning Commission to argue against the ordinance that requires the undergrounding of utilities. He believes that leaving the wires up all the time goes against this ordinance. There are only two overhead wires in the Village at this time and he does not feel that it is appropriate to add more. He stated that if a compromise could be reached that would involve taking the wires down when they were not being used, he could support the project. But he could not go along with the project if the wires are left up on a permanent basis. Commissioner Guthrie stated that he understood what Mr. London was talking about, however, it would not be east to put up and take down the wires each time. Mr. Gutherie stated that he was still having trouble understanding how the proposal would work if there was not a standard set to the size of the banner because the banner size will have to match the wires that are already in place. He also stated that he believed the mechanics of putting the banners up has not been thought through enough. He said that a 3/8" wire would have a much smaller visual effect than that of utility wires. Mr. Guthrie asked, if the ARC reviewed each new banner, would the fact that the date was being changed each year create a "new banner" that would have to be reviewed again? Ms. McClish stated that if the applicant were only going to change the date on the banner, it would not have to go before the ARC. Acting Chair Keen stated that he did not have any trouble leaving a 3/8" cable up all year long. He felt it would be more hazardous to be taking the wires up and down several times. He agreed that it was a good idea for the ARC to approve the new signs. He would like to make sure that the banners are held to the standard of "turn -of the century, 1900 appearance". Mr. Guthrie stated that he was concerned that the widths of all the banners be the same. Commissioner Guthrie moved that the Planning Commission adopt: RESOLUTION NO. 01-1778 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING STANDARDS FOR SPECIAL EVENT BANNERS FOR COMMUNITY BASED EVENTS AND THE INSTALLATION OF CABLES ACROSS EAST BRANCH STREET ATTACHED TO THE BUILDINGS AT 106 EAST BRANCH AND 102 BRIDGE STREET Commissioner Keen seconded the motion. ARROYO GRANDE PLANNING COMMISSION MINUTES JANUARY 2, 2001 PAGE 4 After a brief discussion the Planning Commission stated that, in agreement with what was discussed at the Staff Advisory Committee, that the standard width of the banners should be thirty inches. The motion approved by the following roll call vote: ROLL CALL VOTE ABSENT Commissioner Costello YES Commissioner Keen NO Commissioner London _YES_ Commissioner Guthrie ABSENT Chair Greene II.B. CONDITIONAL USE PERMIT CASE NO. 00-019 AND TENTATIVE PARCEL MAP CASE NO. 00-007; LOCATION - 1400 EAST GRAND AVENUE (SOUTHEAST CORNER OF EAST GRAND AVENUE AND COURTLAND STREET); APPLICANT - E.F. MOORE AND COMPANY (CONTINUED) ITEM. III. NON-PUBLIC HEARING ITEMS None ITEM. IV. DISCUSSION ITEMS None ITEM. V. PLANNING COMMISSION ITEMS AND COMMENT The Planning Commission discussed the election of new officers. The decision was made to wait until all the new Commissioners were seated to select a new Chair and Vice -Chair. Acting Chair Keen stated that he had some comments to make about the project at 1400 East Grand Avenue (Longs project). Because the item was continued he was not going to say anything at this time, however, he stated that he would like to make his comments at the next meeting before the project was discussed by the Commission. ITEM. VI. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP REPORTS Kerry McCants, Community Development Director, stated that the procedure and workshop format for the East Grand Avenue Design Overlay is evolving. When it is better defined, he will inform the Commission as to what is happening. After a question from Commissioner London regarding the fact that a project proposed for the corner of East Grand Avenue and Courtland that included a mini -storage component was still being considered, Mr. McCants stated that this applicant, as well as any other prospective applicants that have mini -storage as a part of their projects, are being informed of the pending legislation. Mr. McCants stated that the ordinance for the elimination of mini -storage in commercial districts is going before the City Council on January 9, 2001. 1 1 1 1 ARROYO GRANDE PLANNING COMMISSION MINUTES JANUARY 2, 2001 PAGE 5 ITEM. VII. ADJOURNMENT On motion of Commissioner Gutherie, seconded by Commissioner London, the meeting was adjourned at 7:35 p.m. to the next scheduled meeting on January 16, 2001. Kathleen Fryer, Commission C rk AS TO CONTENT: Kerry fits Commune evelopment Director �.,Z77 Jo Keen, Actin' Chair �J 1 1