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PC Minutes 1995-09-19ARROYO GRANDE PLANNING COMMISSION SEPTEMBER 19, 1995 The Arroyo Grande Planning Commission met in regular session with Chairperson Keen presiding. Present are Commissioners Soto, Carr, Beck, Tappan, Deviny and Lubin. Planning Director Doreen Liberto - Blanck and Public Works Director John Wallace are in attendance. APPROVAL OF MINUTES The minutes of the Planning Commission meetings of August 1, 1995, August 15, 1995 and August 29, 1995 were approved as prepared on motion by Cornmissioner Carr, seconded by Commissioner Soto, and unanimously carried. ORAL COMMUNICATIONS Chairperson Keen suggested Agenda Items II.A, Public Hearing Item on Rancho Grande Park be heard after Non - Public Hearing Item III. A., Approval of Street Name (Victoria Way). The Commissioners agreed to the proposed changes of the Agenda. NON - PUBLIC HEARING - APPROVAL OF STREET NAME (VICTORIAN COURT) FOR CUL- DE-SAC FOR NEW PROJECT ROAD (LOT LINE ADJUSTMENT CASE NO. 95 -523) OFF OF FARROLL AVENUE (PETER KEITH AND LARRY GIN). Public Works Director John Wallace reviewed his staff report dated September 19, 1995, and the comments received from other departments regarding the proposed name, pointing out that the Police Department was the only negative response received. Commissioner Tappan stated he believes the name "Victorian Court" is significantly different . than "Victoria Way" and he couldn't see where there would be a problem. The majority of the Commissioners were in agreement with Commissioner Tappan's comments. Cornmissioner Beck expressed concern about possible confusion in emergency situations. After a brief discussion, on motion by Cornmissioner Tappan, seconded by Commissioner Deviny, motion carried with one "no" vote, the Commission approved the proposed street name of "Victorian Court" for the ctrl -de -sac for the new project road. PUBLIC HEARING - DRAFT EXPANDED INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION ON THE PROPOSED 10 ACRE RANCHO GRANDE PARK (ELDER PLAN), INCLUDING PLAYING FIELDS, TENNIS COURTS, PLAY AREAS AND PICNIC FACILITIES; RANCHO GRANDE PARK (ELDER PLAN) PROJECT APPROVAL. (CITY OF ARROYO GRANDE) Planning Commissioner Lubin left the meeting because of a possible conflict and is now absent. Planning Director Liberto - Blanck reviewed the staff report dated September 19, 1995, and discrepancies in traffic counts and traffic pattern changes. She stated since new information on traffic has surfaced, staff feels the traffic study on the proposed Rancho Grande Park should be updated. She pointed out to the Commission that prolonging the environmental review for additional information may make other existing environmental information obsolete and, therefore, the draft Negative Declaration should be updated and a new environmental review period noticed. Arroyo Grande Planning Commission Page 2 September 19, 1995 She stated it is staff's recommendation that the Planning Commission recommend the Council authorize additional funds for an updated traffic analysis and draft Negative Declaration, and continue the public hearing on the draft Negative Declaration indefinitely. Liberto - Blanck stated that earlier yesterday Commissioner Tappan requested an estimate of the total cost to date regarding the proposed Rancho Grande Park. She distributed this estimate to the Commission, emphasizing that it is a rough estimate, with a grand total of $197,742.96. Chairperson Keen stated that taking out the purchase price of the property or $118,500.00, which is a recoupable amount, significantly reduces the grand total. Chairperson Keen stated that in light of the need for an update on traffic impact and the traffic study, before opening the public hearing, he wanted to get a consensus of the Commission regarding the alternatives noted in the staff report dated September 19, 1995. He stated if the Commission agrees to take staff's recommendation and ask the City Council for more funds to do the rest of the study, then he did not see the need to open the public hearing. Commissioner Tappan stated he does not have a problem with not opening the public hearing and just going with the recommendation. He commented he would like to see every opportunity explored to get a park for that area before looking for other areas. Commissioner Carr agreed, stating his feeling is that the City needs a park in that area and one has been planned for that location since the inception of Rancho Grande, and hopefully there will be funding available for at least conducting these studies that are necessary so we can act on the basis of sound information. Commissioner Soto also agreed, stating he thinks traffic is a concern, but not a major problem, and some of the traffic concerns were mitigated when the church was approved. Commissioner Beck stated her feeling that this has been a very deficit situation and to pursue it further when we may have alternatives doesn't make a lot of sense, and she would be in favor of some of the options in No. 2. Commissioner Deviny recommended the Commission ask for the additional funds for the traffic study, which need to be addressed. Chairman Keen commented he agrees that the Rancho Grande Park should be a park; it has been designated as such, and a lot of time and effort has been spent on it and he would vote to approve a request to the City Council to fund the studies that are needed to make this project go forward. After discussion, on motion by Commissioner Carr, seconded by Commissioner Tappan, motion carried with one "no" vote, to accept staff's recommendation on this item to forward a request to the City Council requesting additional funds for the studies to update the negative declaration and the updated traffic analysis, and continue the public hearing until the negative declaration and the traffic studies have been updated. COMMISSIONER LUBIN IS NOW PRESENT ADOPTION OF UPDATED BY -LAWS Planning Director Liberto - Blanck advised that this item has been continued several Planning Commission meetings, and the Commission requested that staff return and make one modification to the By -laws. That modification has been made on Page 6 under L.3. 1 1 1 1 Arroyo Grande Planning Commission Page 3 September 19, 1995 After a brief discussion, the following action was taken: RESOLUTION NO. 95 -1527 A RESOLUTION OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION AMENDING RULES AND PROCEDURES. . On motion by Commissioner Tappan, seconded by Commissioner Deviny, and by the following roll call vote, to wit: AYES: Commissioners Tappan, Deviny, Soto, Carr, Lubin, Beck and Keen NOES: None ABSENT: None the foregoing resolution was adopted this 19th day of September 1995. UPDATE ON PROJECT Planning Director Liberto- Blanck advised that the City Council did review the Armstrong project, and it was approved at the last Council meeting. She also advised that on the Planning Commission meeting of October 3rd, which is the next Planning Commission meeting, there will be six items on the agenda. She requested that any Commissioners who cannot attend the meeting, please let her know beforehand. So far, to her knowledge, Commissioners Tappan and Soto will not be available. She reminded the Commission their regular meeting of October 17th will be a joint meeting with the City Council, and perhaps the remaining items from the last meeting can be discussed. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:10 P.M. on motion by Commissioner Soto, seconded by Commissioner Carr, and unanimously carried.