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Minutes 1999-05-25 ,_. ~~,-". ~-~,-,~.- CITY COUNCIUREDEVELOPMENT AGENCY MINUTES TUESDAY, MAY 25,1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. C~LL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:40 p.m. 2. ROLL CALL City Council: X Council Member Runels X Council Member Tolley X Council Member Dickens X Mayor Pro Tern Ferrara II Mayor Lady Redevelopment Agency: X Board Member Runels II Board Member Tolley X Board Member Dickens X Vice Chair Ferrara X Chair Lady - STAFF PRESENT -1LCity Manager/Executive Director -1LCity Attorney/Agency Legal Counsel -1LDirector of Administrative Services/Secretary ...x...Chief of Police -1LDirector of Building and Fire _Interim Director of Community Development -1LDirector of Public Works ...x...Director 9f Parks and Recreation -1LDirector of Financial Services/Agency Finance Officer ...x...Chief Building Inspector 3. FLAG SALUTE John Bewick, representing Arroyo Masonic Lodge #274, led the Pledge of Allegiance. 4. INVOCATION Senior Pastor Joe Bubar, Grace Bible Church, delivered the invocation. ---- CITY COUNCIL MINUTES MAY 25, 1999 5. SPECIAL PRESENTATIONS a, Proclamation - Clean Air Month - Accepted by Vic Sterling, represen-tating the American Lung Association. b. Mayor Lady announced that Council Member Jim Dickens and his wife Stephanie welcomed a new baby boy, and he congratulated the family. c. Mayor Lady announced that Kelly Wetmore, Administrative Services Director, has been awarded the designation of Certified Municipal Clerk and congratulated her. 6. AGENDA REVIEW None. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Runels moved, Mayor Pro Tern Ferra~a seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.A. PUBLIC HEARINGS None. 8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Colleen Martin, 855 Olive, thanked the City and the Public Works Director for completing the sidewClllk project on Alder and Farroll Avenue. She commended the City for workin-g cooperatively with the School District on this project, and encouraged continued collaboration with the School District on future issues. Otis Page, 606 Myrtle, referred to a memo he and Mr. Mike Titus sent to the City Council stating they had reconciled the citizen survey data to the City's existing Land Use Element of the General Plan. He stated that the results of the survey speak for themselves and coincide with the objectives in the current Land Use Element. He encouraged the scheduling of a Long Range Planning Committee meeting as soon as possible to expedite the General Plan update process. 9, CONSENT AGENDA Council Member Runels moved and Council Member Tolley seconded the motion to approve Consent Agenda Items 9a, through 9m. with the recommended courses of action. a, Cash Disbursement Ratification. Approved. b, Cash Flow Analysis - Approval of Interfund Advance from the Sewer Facility Fund. Approved. c. Minutes of City Council Meeting of May 11, 1999. Approved. d, Fiscal Year 1999-00 Appropriation Limit. Resolution 3365 adopted. 2 __m.....__~~___._._._,......._______ CITY COUNCIL MINUTES MAY 25,1999 e. Fall 1998 Slurry Seal Project, Project No. 90-98-4, Progress Payment .No. 2. Approved. f. Authorization to Solicit Bids - Spring 1999 Slurry Seal Project, Project No. 90-99-3. Approved. g. Authorization to Solicit Bids and Program supplemental Agreement No. M004, Optical Detection' Devices at East Brach Street/Mason Str~et, Project No. 90-99-2. Resolution No. 3366 adopted. h. Purchase of paint for Pavement Marking and Striping Program. Approved. . i, Authorization to Solicit Bids to Implement ADA Compliance of City Council Chambers. Approved. j. Authorization for Participation of the Police Department in the San Luis Obispo County Narcotics Task Force. Resolution No. 3367. k. Addition of a Senior Advisory Commission Member to the Long-Range Planning Committee. Approved. I. Fund Transfer Agreements for Bikeway Project One, Paulding Middle School Bikelanes Project. Approved. m, Award of Bid for the Bikeway One - Paulding Middle School Bikelanes, Project No. 90-98-1. Approved. _Voice Vote LRolI Call Vote ~Lady ~Ferrara - &LRunels ~Tolley &LDickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11. a, NEW BUSINESS: FEE WAIVER - ARROYO GRANDE VALLEY LITTLE LEAGUE. Parks and Recreation Director Dan Hernandez highlighted the Staff Report. He stated that staff recommended the Council provide direction regarding a fee waiver request from Arroyo Grande Valley Little League for use of the Jaycee Room at the Soto Sports Complex, There was discussion relating to the League's registration costs; how often the room is reserved; what percentage of paying customers would be lost if the waiver was granted, and the City's maintenance costs for the room. There were comments made that if the fee waiver was granted,it could set a precedent where other organizations would also begin requesting waivers for the use of the room. 3 --- CITY COUNCIL MINUTES MAY 25,1999 Colleen Martin, Parks and Recreation Commissioner, stated that the Arroyo Grande Valley Little League registration fees were much higher and not fn line with other sports groups. Ms. Martin stated that fee waivers should be requested before use of the facility, not after. Hearing no further comments, Mayor Lady closed the public discussion. In response to questions from CouncU, Director Hernandez responded that if the Jaycee room was opened up for meetings at no charge, it would result In a higher usage of the room, and the City would incur additional costs for maintenance. CouncU discussed the fact that all of the ~idsin the Little League lived in Arroyo Grande and that approximately 80% of the fees for recreation programs come back to the City. Mayor Pro Tern Ferrara asked if Arroyo Grande Valley Little League was considered the City's home league. Director Hernandez responded yes. Mayor Lady moved to waive the fee request from Arroyo Grande Valley Little League for use of the Jaycee Room at the Soto Sports Complex in the amount of $315. Mayor Pro Tern Ferrara seconded the motion. _Voice Vote LRolI Call Vote ~Lady - Ay!LFerrara .N2-Runels ~Tolley Ay,fLDickens There being 4 A YES and 1 NO, the motion is hereby declared to be passed. Council Member Tolley made a motion that in the year 2000, the City Council waive the fees on fifteen meeting dates, as a cap, for the Jaycee Room at the Soto Sports Complex for Arroyo Grande Valley Little League. CouncU Member Dickens seconded the motion. _Voice Vote LRolI Call Vote AyLLady AyLFerrara N2-Runels AyLTolley AyLDickens There being 4 A YES and 1 NO, the motion is hereby declared to be passed. 4 CITY COUNCIL MINUTES MAY 25,1999 City Manager Hunt asked the Council for clarification that the fees for the four' remaining meeting dates of the Arroyo Grande Valley Little League were not waived and would have to be paid. Mayor Lady responded that the motion was based on the invoice of $315 and did not include the additional $60 for the additional four dates, 11.b. UPDATE OF THE CITY'S BUILDING CODES BY ADOPTION OF AN ORDINANCE REVISING TITLE 8 OF THE ARROYO GRANDE MUNICIPAL CODE. Director of Building and Fire Terry Fibich highlighted the Staff Report. Staff recommended the City Council conduct the first reading of the Ordinance amending Chapter 1 of Title 8 of the Municipal Code and set a public hearing for June 22, 1999. Mayor Pro Tern Ferrara moved to introduce by title only an Ordinance adopting by reference the 1997 Editions of the "Uniform Administrative Code", "Uniform Building Code" (Volumes 1, 2 and 3) and its Appendix, "Uniform Mechanical Code", "Uniform Code for Building Conservation", "Uniform Plumbing Code", and the 1996 Edition of the "National Electric Code"; and set a public hearing for June 22,1999. Council Member Runels seconded the motion, _Voice Vote LRolI Call Vote An Lady Ayf! Ferrara Ayf! Runels An Tolley An Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.c. FISCAL YEAR 1998-99 THIRD QUARTER BUDGET STATUS REPORT. Financial Services Director/Agency Finance Officer Lynda Snodgrass highlighted the Staff Report. She said that staff recommended the City Council/Agency Board: . Approve detailed budget adjustments and recommendations as shown on Schedule B. . Approve (Deny) requests for additional appropriations in the General Fund as detailed in the Funding Section below. . Approve (Deny) request for a $5,000 contribution to the Economic Vitality Corporation. . Approve Schedules A through E included in the Third Quarter Status Report. Mayor Lady commended staff on the Third Quarter Budget Status Report. 5 ----_._,-~-- -- CITY COUNCIL MINUTES MAY 25,1999 Council Members Runels moved to approve staffs recommendations to approve all requested action items, Council Member Tolley seconded the motion. . Voice Vote 2LRolI Can Vote City Council AD- Mayor Lady AD- Mayor Pro Tem Ferrara AD- Council Member Runels ~ Council Member Tolley ~ Council Member Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Redevelopment Agency Board ~ Chair Lady ~ Vice Chair Ferrara ~ Board Member Runels ~ Board Member Tolley AY.JL Board Member Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 12, CITY COUNCIL REPORTS: MAYOR MICHAEL LADY . a, (1) South San Luis Obispo County Sanitation District. Mayor Lady reported that the sewer hook-up payment fee schedule was resolved relating to the Oceano timeshare condominium project. (2) Other. Mayor Lady reported that he had recently served as "Principal for a Day" at Arroyo Grande High School. He -also reported that discussion at the next Mayor's meeting will include a cooperative effort of the San Luis Obispo County Mayors in planning a visit .to the State Capitol in Sacramento. b. MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority Board. Mayor Pro Tern Ferrara reported the following: 1) A recent inspection by .IWMA and County Environmental staff at the RALCCO site revealed that the bailer was not working, materials are stacking up and not being processed, and the yard is full; 2) All of the cities in San Luis Obispo County have approved and implemented programs to encourage recycling to meet diversion rates; 3) The City's diversion rate has improved 11 % between 1997 and 1998; 4) Discussed a -proposed commercial recycling ordinance to encourage recycling at. retail businesses in an effort to meet State mandates; and 5) Test driving a new electric vehicle provided by IWMA. 6 CITY COUNCIL MINUTES MAY 25,1999 (2) Economic Vitality Corporation. No report. (3) Air Pollution Control District (APCD). Met last week and continued" discussions regarding Title 17 guidelines for agricultural burning. The Air Resources Board held in a workshop in San Luis Obispo County on April 29th and the consensus was not to amend Title 17 to make the .. . guidelines more restrictive; 2) APCD Officer announced there is a new Governor appointee to head CALEPA who is a strong agricultural and agri-business advocate; 3) APCD Officer met with Lois Capps in Washington D.C; to discuss issues related to Hearst Castle and changing its bus fleet over to natural gas, c. COUNCIL MEMBER THOMAS A. RUNELS (1) Zone 3 Advisory Board. Revenue is up 7% from prior year at the Lopez Lake Recreation Area, (2) County Water Resources Advisory Committee (WRAC). 1) Water quality was good for the last month. The treatment plant is processing five million gallons per day. The testing process for the stone column project is finished. If everything goes as scheduled, the completion for the retrofit project will be June, 2002. 2) The WRAC approved and will recommend to the County Supervisors a water study for the Paso Robles Basin and also the purchase of two weather stations for North County and South County. d. COUNCIL MEMBER STEVE TOLLEY (1) Long-Range Planning Committee. No report. (2) South County Youth Coalition, The Coalition met to discuss the - organization and future of the Coalition and the implementation of the Youth Master Plan. The Coalition will be seeking a new Executive Director. The Coalition will be participating in the Strawberry Festival. (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Council Member Tolley reported he would be out of town for the next meeting,. stated the alternate, Council Member Dickens, could not attend, and asked if another Council Member could attend, e, COUNCIL MEMBER JIM DICKENS (1) South County Area Transit. There was a meeting date change to June 23rd so that a presentation could be given. by interns from Cal Poly regarding a new scheduling proposal for South County transporation. (2) Economic Development Committee/Chamber of Commerce. No report. (3) Other - Community Recreation Center Subcommittee. The first meeting was held and an initial survey was conducted to collect data on what the subcommittee wants to accomplish. There was consensus that this proposed facility reach a regional audience. A wish list of amenities was created, The next meeting was scheduled for June 24th at 6:30 p,m, to review the list, and to discuss ideas and 7 CITY COUNCIL MINUTES MAY 25,1999 funding mechanisms. Several people on the subcommittee ~iII be looking at available land in the South County region. 13. COUNCIL COMMUNICATIONS 1. Mayor Pro Tern Ferrara referred to the mandatory recycling ordinance that was received from Bill Worrell ,IWMA. He stated that given the situation in the City with the high volume generators coming in to the Five Cities Center, that it would be prudent for the Council to look ahead and consider a City-sponsored commercial recycling program, He stated with AB939 this was one more area that can be pursued to help the City reach its waste diversion goal. There was consensus to direct staff to bring this back to the Council as an agenda item. 2. Mayor Pro Tern Ferrara talked about the Village Glen project and his concerns about the impact on the traffic circulation segment. He reported. that he had discussions with the Site Selection Committee from Lucia Mar, and then met with Mr. Gary Young. Mayor Pro Tem Ferrara talked about a proposal to put in an elementary school as part of the project. He said the reason for this was based on reviewing the demographics of student distribution throughout the City. He said on a daily basis during the peak period there were over 700 students travelling from one side of the freeway to the other. He stated from a standpoint of satisfying CEQA and the environmental impact report mitigation measures, he was looking at a way to cut down on the frequ~ncy of those trips. He said there was potential segment relief with the proper positioning of a school. He said Mr. Young would be discussing this option with the James family. Mayor Pro Tern - Ferrara stated that the School District is not coming forward to oppose this project; however, they are interested in pursuing it and they seem appreciative that the City is taking the initiative, He said this item would be coming back to the Council for discussion in a few ~eeks, that there were no guarantees, and that at this point there has only been dialogue. 14. STAFF COMMUNICATIONS None. 15, ADJOURNMENT Council Member Tolley moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. Time: 8:55 p.m. 8 ~ CITY COUNCIL MINUTES, MAY 25, 1999 1~ ,. MIc~yiff - ATTEST: RE. ADMINISTRATive SERVICES DIRECTOR! DEPUTY CITY CLERK ~ '^t[f;' ., !: ~~ "..... ~\ ~.' - . '~ 'fi ~,:1! .~..;o.' }'~ \ ~: 9