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PC Minutes 1968-07-16166 Planning Commission Arroyo Grande, California July 16, 1968 The Planning Commission met in regular session with Chairman McMillen pre- siding. Present are Commissioners Moss, St. Denis, Sawyer and Strother. Absent are Commissioners Porter and Skelton. Also in attendance are Councilwoman Thompson, City Administrator Butch, and Planning Director Gallop. MINUTE APPROVAL On motion of Commissioner Sawyer, seconded by Commissioner Moss, and unanimously carried, the minutes of the regular meeting of July 2nd, 1968 were approved as prepared. REVIEW - USE PERMIT CASE NO, 67 -104 - RECAP SHOP, 111 ALDER ST. Planning Director Gallop reported to the Commission that an inspection of the property on the afternoon prior to the meeting revealed a number of violations of the Use Permit, including accumulation of wood, wheels and tires to the rear of the building, an accumulation of rubber debris from buffing operation immediately outside of the door and buffing room, several sheets of corregated metal and other materials along the southerly portion of the building, and also that the windows, louvers and several metal panels had been removed from the building so that the buffing was no longer contained within the room provided. Director Gallop in- formed the Commission that a registered letter would be forwarded to the new operator, Mr. James Williams, pointing out the violations and giving him five working days after notification to correct. He also informed the Commission that the Fire Marshall had found violations and was proposing to also inform Mr. Williams of these conditions. Director Gallop stated that a full report would be given the Commission on this matter at the next regular meeting. REVIEW - USE PERMIT CASE NO. 65 -61 - GRAND OPPORTUNITY SHOP - 1524 GRAND AVE. The Planning Director informed the Commission that inspection of the premises had been made, that the proprietor of the business had cleared an exist- ing illegal sign and improved the off - street parking area a year ago at the last review, and recommended that further review would not be necessary. REVIEW- USE PERMIT CASE NO. 65 -56 - DON E. KEITH TRUCKING CO. Planning Director Gallop reviewed the use permit case, indicating that past reviews had been based on the proposed subdivision which abuts this land use, and also informed the Commission that at this time a valid tentative sub- division map was not in effect. Mr. Al Browne, owner of the property involved in the subdivision was present and indicated to the Commission that the subdivision was very much alive and at the present time was negotiating with two development groups for the development. On a motion by Commissioner Strother, seconded by Commissioner Sawyer, that this case be reviewed in six months. Motion was adopted with Chair- man McMillen voting "no ". UNION OIL STATION - MARTIN POLIN Mr. Polin had requested permission to relocate the existing Union Oil Service Station at the corner of Halcyon and Grand at a point to within ten feet within his rear property line between the "Model Speedway" building and the Muffler Shop in the area which is unimproved. Mr. Polin indicated that the Union Oil people wanted to proceed immediately with the construction of the new station and requested permission to relocate the building, perhaps temporarily, but possibly permanently. Planning Director Gallop informed the Commission that he had written Mr. Polin on June 7th reminding him that the Commission had required a development plan of this property prior to any new use. Mr. Polin submitted a sketch of the area, which the Commission indicated was not of sufficient detail for the purpose. The new building would require approximately five additional off- street parking spaces in addition to what had been provided through earlier use permits. The Planning Director also indicated that Mr. Anderson, Director of Public Works, had indicated a problem created by land fill of this area, and because of the late date, was unable to discuss the matter with Mr. Anderson prior to the meeting. Planning Commission - 7 -16 -68 Page 2 After Commission discussion, on motion by Commissioner Sawyer, seconded by Commissioner Moss, and unanimously carried, permission was granted to Mr. Polin to move the present service station structure temporarily, with a 45 day time limit, during which Mr. Polin would have, to comply with the various requirements of the City if he wished to locate the building permanently. ELLIS HARRIS LOT SPLIT - 606 EMAN COURT Mr. George Hoffman of 605 Eman Court presented an objection to a lot split approved by the Lot Split Committee on June 25th, signed by 13 people in the neighborhood. The petition set out six objections to the split. Director Gallop informed the Commission that he had discussed this matter with the City Attorney, Mr. Shipsey, in particular reference to the Covenants, and Mr. Shipsey stated, in his opinion, the Commission was not obligated to enforce covenants imposed by the subdivision developer and land owners, The other objections stated in the petition, in the opinion of Director Gallop, were not valid. Mr. Scharr, who lives on Eman Court, was present and also objected to the split being approved. Chairman McMillen stated that in view of Mr. Shipsey's statement, that this was a civil matter, and the Commission would not be in a position to assist the petitioners and recommended that they seek assistance through civil action. BEAUTIFICATION PLAN Planning Director Gallop distributed approved copies of the Beautification Plan for the City of Arroyo Grande and informed the Commission that this was now an official Element of the General Plan, REQUEST FOR ASSISTANCE - CLEAN -UP OF PREMISES Mr. A. Sturtevant, of 230 Spruce Street, asked if the Commission could assist in any way in forcing property owners in her neighborhood to clean up their premises, indicating several areas, in her opinion, were extremely obnoxious. City Administrator Butch informed her that he would refer the matter to the Fire Department and secured the addresses from her for referral. COUNCi.L LIAISON Commissioner Strother, liaison for the month of July, reported that the Congress for Community Progress recommendations had been presented to the Council, and that the item concerning public restrooms within parks and public areas had been referred to the Commission. Director Gallop indicated that there were several legal and policing problems involved and that a report to the Commission would be given at the next regular meeting. Commissioner Strother also informed the Commission that bids were to be opened on July 17th on the Branch Street re-alignment, and that work was scheduled to begin in mid - August. He also noted attention to the fact that Commission members were prone to talk among themselves in such a way that the conversation could not be heard by the audience, perhaps leaving the impression that the subjects being discussed were secret or that the Commission did not wish the audience to know what was being discussed. Commissioner Strother indicated he would be unable to attend the next regular Council meeting of July 23rd and asked for a Commission representative to attend. Commissioner St. Denis volunteered to attend the Council meeting. COASTAL- VALLEY PLANNING COUNCIL Commissioner St. Denis, who had been appointed at the last regular meeting of the Commission to replace Commissioner Moss as representative to the Coastal - Valley Planning Council, advised he would be unable to attend due to a conflict of meetings and requested that he be relieved and another Commissioner appointed. No action was taken on this matter. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8 :19 P.M. to a study meeting concerning the Commission's responsi- bilities, pro • ., , etc. ATTE Plan ing Director 7 JCha i rma 167