CC 2022-04-12 Agenda PackageCITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, April 12, 2022, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
Please click the link below to join the Zoom Meeting:
https://us02web.zoom.us/j/83255848846
Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the
Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.
Members of the public may participate and provide public comment on agenda items during the meeting in
person at the location identified above, by joining the Zoom meeting, or by submitting written public comments
to the Clerk of the Council at publiccomment@arroyogrande.org. Meetings will be broadcast live on Channel
20 and streamed on the City’s website and www.slo-span.org.
1.CALL TO ORDER
2.ROLL CALL
3.MOMENT OF REFLECTION
4.FLAG SALUTE
EXCHANGE CLUB OF THE CENTRAL COAST
5.AGENDA REVIEW
5.a.Closed Session Announcements
None.
5.b.Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6.SPECIAL PRESENTATIONS
6.a.Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:
Receive update, accept public comments, discuss, and provide direction as necessary.
6.b.City Manager Communications
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide
direction, as necessary.
6.c.Honorary Proclamation Declaring the Month of April 2022 as "Sexual Assault Action Month”
6.d.Honorary Proclamation Declaring April 29, 2022 as "Arbor Day"
7.COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues,
thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to
those matters that are within the jurisdiction of the City Council. Members of the public may provide
public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods
provided below. Please use the “raise hand” feature to indicate your desire to provide public
comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar
ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
• It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council
members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience
shall not be permitted.
8.CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to comment on
any Consent Agenda item may do so at this time. Any Council Member may request that any item be
withdrawn from the Consent Agenda to permit discussion or change the recommended course of
action. The City Council may approve the remainder of the Consent Agenda on one motion.
8.a.Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Ratify the attached listing of cash disbursements for the period of March 1 through March
15, 2022.
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8.b.Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande
as of February 28, 2022, as required by Government Code Section 53646(b).
8.c.Consideration of Acceptance of the Annual Comprehensive Financial Report, Single Audit,
and Audit Report for the Transportation Development Act Transportation Fund Reports
(VALENTINE)
Recommended Action:
Receive and file the Annual Comprehensive Financial Report (ACFR), Single Audit, and
Audit Report for the Transportation Development Act Transportation Fund Reports for the
fiscal year ended June 30, 2021.
8.d.Consideration of Cancellation of July 12, 2022 City Council Meeting
(McDONALD)
Recommended Action:
Cancel the regularly scheduled Council meeting of July 12, 2022.
8.e.Consideration of Appointments to the Arroyo Grande Tourism Business Improvement
Advisory Board
(McDONALD)
Recommended Action:
Appoint Sean Shuur and Myraline Morris Whitaker to the Arroyo Grande Tourism Business
Improvement District Advisory Board.
8.f.Consideration of Rotational Schedule for the South County Chambers of Commerce
Monthly Arroyo Grande Business Meeting
(McDONALD)
Recommended Action:
Consider and approve the list of City Council rotational assignments for attending the South
County Chambers of Commerce monthly Arroyo Grande Business Meeting.
8.g.Consider Adoption of an Ordinance Adding Chapter 2.21 to Title 2 of the Arroyo Grande
Municipal Code (AGMC) Establishing By-District Elections for Four Council Members,
Defining District Boundaries, and Scheduling the Order of Elections for Each District
(MATSON)
Recommended Action:
Adopt an Ordinance adding Chapter 2.21 to Title 2 of the Arroyo Grande Municipal Code
establishing by-district elections for four Council members, defining district boundaries, and
scheduling the order of elections for each district.
8.h.Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of March 22, 2022, as submitted.
Page 3 of 340
8.i.Consideration to Declare Police and Public Works Surplus Property
(MARTINEZ/ROBESON)
Recommended Action:
Adopt a Resolution declaring the vehicles and equipment as surplus and authorize their
sale or disposal.
8.j.Consideration of Adoption of an Urgency Ordinance Establishing a Military Equipment Use
Policy in Accordance with the Requirements of AB 481
(MARTINEZ)
Recommended Action:
Adopt an Urgency Ordinance establishing a Military Equipment Use Policy in accordance
with AB 481.
8.k.Consider Approval of Amendment #3 to the Amended and Restated Solid Waste Collection
Franchise Agreement for Solid Waste, Recyclable Materials, and Organic Materials
Collection with South County Sanitary Services, Inc., to Comply with the Requirement
(McDONALD/CARMEL)
Recommended Action:
Approve Amendment #3 to the Amended and Restated Solid Waste Collection Franchise
Agreement for Solid Waste, Recyclable Materials, and Organic Materials Collection with
South County Sanitary Services, Inc.
8.l.Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related
to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference
Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
(McDONALD/CARMEL)
Recommended Action:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus
(COVID-19) pandemic and authorizing the continuance of remote teleconference meetings
pursuant to Government Code Section 54953(e)(3).
8.m.Consideration of Approval of Amendment to the Agreement for Consultant Services with
GHD to Expand Scope of Services to allow for the Completion of the Halcyon Road
Complete Streets Plan
(PEDROTTI)
Recommended Action:
Approve and authorize the Mayor to execute the Amendment to Agreement for Consultant
Services with GHD for the completion of the Halcyon Road Complete Streets Plan.
8.n.Consideration of Adoption of a Resolution Approving Fiscal Year 2023 Community Project
Funding Request for the Swinging Bridge Project
(VALENTINE)
Recommended Action:
Adopt the Resolution supporting the FY23 Community Project Funding Request for the
Swinging Bridge Project and designate the City Manager or her designee as the City’s
signature authority to take all actions necessary to seek and apply for the funding
opportunities.
Page 4 of 340
9.PUBLIC HEARINGS
9.a.Resolution Updating Operating Fees Set Forth in the Master Fee Schedule
(VALENTINE)
Recommended Action:
Adopt a Resolution updating operating fees set forth in the Master Fee Schedule, effective
June 13, 2022.
10.OLD BUSINESS
10.a.Consider Potential Permanent Parklet Program
(PEDROTTI)
Recommended Action:
Consider and provide direction to staff regarding the draft parklet program.
11.NEW BUSINESS
11.a.Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
(VALENTINE)
Recommended Action:
1) Review the Integrated Solid Waste Collection Rate Increase request; 2) Set a public
hearing for June 14, 2022, to consider adjusting the waste collection services rates for
June 15, 2022, January 1, 2023 and January 1, 2024; and 3) Direct staff to prepare and
distribute a Proposition 218 notice with a delayed implementation start date of May 1,
2022, for the proposed waste collection services rate increases.
12.COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly
on his or her activities. In addition, subject to Council policies and procedures, Council Members
may request staff to report back to the Council at a subsequent meeting concerning any matter or
request that staff place a matter of business on a future agenda. Any request to place a matter of
business for original consideration on a future agenda requires the concurrence of at least one other
Council Member.
13.CLOSED SESSION
None.
14.ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on
the agenda are available for public inspection during regular business hours in the City Clerk’s office,
300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in
appropriate alternative formats to persons with a disability, as required by the Americans with
Disabilities Act. To make a request for disability-related modification or accommodation, contact the
Legislative and Information Services Department at 805-473-5400 as soon as possible and at least
48 hours prior to the meeting date.
Page 5 of 340
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda
reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you
would like to subscribe to receive email or text message notifications when agendas are posted, you
can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
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Item 6.c.
Page 7 of 340
Item 6.d.Page 8 of 340
Item 8.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification
DATE: April 12, 2022
SUMMARY OF ACTION:
Review and ratify cash disbursements.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,387,651.83 fiscal impact that includes the following items:
Accounts Payable Checks $993,977.20
Payroll & Benefit Checks $393,674.63
RECOMMENDATION:
Ratify the attached listing of cash disbursements for the period of March 1 through March
15, 2022.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required d ocuments
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff reviews all disbursement documents to ensure that they meet the approval
requirements adopted in the Municipal Code and the City’s Purchasing Policies a nd
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2021 -22
budget.
Page 9 of 340
Item 8.a.
City Council
Consideration of Cash Disbursement Ratification
April 12, 2022
Page 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. March 1 – March 15, 2022 – Accounts Payable Check Register
2. March 11, 2022 – Payroll and Benefit Check Registers
Page 10 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name1 03/04/2022 293088 $ 22.56 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T2 03/04/2022 293088 43.44 BAN#9391033181 ALARM 640.4710.5403 AT&T3 03/04/2022 293089 145.00 01/22 UST INSPECTION - PW 010.4305.5303 B & T SVC STN CONTRACTORS, INC4 03/04/2022 293090 2,016.78 UNIFORM-DUTY BELTS 010.4204.5272 B3CK & COMPANY5 03/04/2022 293091 9.57 8.5" STEEL TIES 010.4430.5605 BACKYARD IMPROVEMENT CTR6 03/04/2022 293092 12.77 BUNGEES 010.4420.5605 BRISCO MILL & LUMBER YARD7 03/04/2022 293092 4.21 1/2" BOLT, WASHERS 010.4420.5605 BRISCO MILL & LUMBER YARD8 03/04/2022 293092 15.71 CAM LOCKS 010.4420.5605 BRISCO MILL & LUMBER YARD9 03/04/2022 293092 86.64 CHAIN, WASHERS, SCREWS, NUT DRIVER 010.4420.5605 BRISCO MILL & LUMBER YARD10 03/04/2022 293092 23.63 GRAFITTI REMOVAL-SCOUR PADS 010.4420.5605 BRISCO MILL & LUMBER YARD11 03/04/2022 293092 159.83 (3) PLYWOOD SHEETS 010.4420.5605 BRISCO MILL & LUMBER YARD12 03/04/2022 293092 12.38 WELL #8 CAULKING 640.4711.5603 BRISCO MILL & LUMBER YARD13 03/04/2022 293092 43.09 PW-14 STREET BROOM 640.4712.5273 BRISCO MILL & LUMBER YARD14 03/04/2022 293092 75.93 PW-5 CHISELS 640.4712.5273 BRISCO MILL & LUMBER YARD15 03/04/2022 293092 20.30 R G BOOSTER-PIPE CUTTER, FITTINGS 640.4712.5610 BRISCO MILL & LUMBER YARD16 03/04/2022 293092 35.58 R G BOOSTER-BOLTS, GASKET FORM 640.4712.5610 BRISCO MILL & LUMBER YARD17 03/04/2022 293093 9.60 QUIKCRETE 220.4303.5613 BURKE AND PACE OF AG, INC18 03/04/2022 293093 7.61 QUIKCRETE 220.4303.5613 BURKE AND PACE OF AG, INC19 03/04/2022 293094 10,951.50 CHEVRON STATION STORM DRAIN REPAIR 350.5797.7001 CALIFORNIA AUGER BORING INC20 03/04/2022 293094 84,597.36 CHEVRON STATION STORM DRAIN REPAIR 350.5797.7001 CALIFORNIA AUGER BORING INC21 03/04/2022 293094 181,115.00 CHEVRON STATION STORM DRAIN REPAIR 350.5797.7001 CALIFORNIA AUGER BORING INC22 03/04/2022 293095 21.25 LOCKING GAS CAP, STARTING FLUID 010.4420.5603 CARQUEST AUTO PARTS23 03/04/2022 293095 (16.01) RETURN GAS CAP 010.4420.5603 CARQUEST AUTO PARTS24 03/04/2022 293096 4,335.00 NETWORK SWITCH REFRESH EX4400-48T 48 350.5472.7001 CIO SOLUTIONS LP25 03/04/2022 293096 367.00 NETWORK SWITCH REFRESH REDUNDANT POWER 350.5472.7001 CIO SOLUTIONS LP26 03/04/2022 293096 33.00 NETWORK SWITCH REFRESH POWER CABLE 350.5472.7001 CIO SOLUTIONS LP27 03/04/2022 293096 1,067.00 NETWORK SWITCH REFRESH OPTICAL NETWORK MODULE 350.5472.7001 CIO SOLUTIONS LP28 03/04/2022 293096 1,145.34 NETWORK SWITCH REFRESH JCARE 3 YEAR SUPPORT 350.5472.7001 CIO SOLUTIONS LP29 03/04/2022 293096 3,500.00 NETWORK SWITCH REFRESH ENGINEER 350.5472.7001 CIO SOLUTIONS LP30 03/04/2022 293096 449.66 SALES TAX 350.5472.7001 CIO SOLUTIONS LP31 03/04/2022 293097 5.39 FAIR OAKS WM PLANS 640.5911.7301 CRISP IMAGING32 03/04/2022 293098 190.40 02/22 SR FITNESS 010.4424.5351 GAYLE CUDDY33 03/04/2022 293099 1,116.00 ROLLER SKATE CLASS-WINTER SESSION 010.4424.5351 DOOMSDAY SKATE LLC34 03/04/2022 293100 828.75 ENGINEERING SERVICES FOR STORM DRAIN SYSTEM 350.5797.7301 GARING TAYLOR & ASSOCIATES INC35 03/04/2022 293100 2,470.00 ENGINEERING SERVICES FOR STORM DRAIN SYSTEM 350.5797.7501 GARING TAYLOR & ASSOCIATES INC36 03/04/2022 293101 41.31 03/22 AETNA RESOURCES EAP-FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR37 03/04/2022 293101 165.24 03/22 AETNA RESOURCES EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR38 03/04/2022 293102 4,589.77 1100 GALL #2 RED DIESEL 010.0000.1202 JB DEWAR, INC39 03/04/2022 293103 388.89 (6) 5 GALL PAINT 010.4430.5274 KELLY-MOORE PAINTS40 03/04/2022 293104 145.00 PW-50 90 DAY BIT INSPECTION 220.4303.5603 L. DIESEL MOBILE SERVICE(DBA)Page 11 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name41 03/04/2022 293104 $ 145.00 PW-41 90 DAY BIT INSPECTION 220.4303.5603 L. DIESEL MOBILE SERVICE(DBA)42 03/04/2022 293104 95.00 PW-30 90 DAY BIT INSPECTION 220.4303.5603 L. DIESEL MOBILE SERVICE(DBA)43 03/04/2022 293104 145.00 PW-27 90 DAY BIT INSPECTION 220.4303.5603 L. DIESEL MOBILE SERVICE(DBA)44 03/04/2022 293104 1,125.00 PW-27 REMOVE DPF FOR BAKING & CLEANING 220.4303.5603 L. DIESEL MOBILE SERVICE(DBA)45 03/04/2022 293104 145.00 PW-51 90 DAY BIT INSPECTION 612.4610.5601 L. DIESEL MOBILE SERVICE(DBA)46 03/04/2022 293105 38.14 OGLE GLASS CLEANER-AUTO SHOP 010.4305.5255 LAWSON PRODUCTS, INC47 03/04/2022 293106 100.05 WELL #6 OIL DIPPER 640.4711.5603 M & W PUMPS INC48 03/04/2022 293107 543.00 CASH FOR GRASS- 543 SQFT 226.4306.5554 DIANE MANSELL49 03/04/2022 293108 5,133.78 FAIR OAKS WATER MAIN REPLACEMENT 640.5911.7501 MICHAEL K NUNLEY & ASSOC.50 03/04/2022 293108 987.26 2021 SEWER LINING PROJECT 612.5821.7501 MICHAEL K NUNLEY & ASSOC.51 03/04/2022 293109 21.09 SPACKLE, DOOR STOPS 010.4213.5604 MINER'S ACE HARDWARE, INC52 03/04/2022 293109 28.18 PAINT TRAY, LINER, GRAFITTI REMOVER 010.4213.5604 MINER'S ACE HARDWARE, INC53 03/04/2022 293109 15.07 8X2 EXTERIOR TRIM 010.4213.5604 MINER'S ACE HARDWARE, INC54 03/04/2022 293109 114.47 PAINT, ROLLER, BRUSH, SIGN, DRILL BITS 010.4213.5604 MINER'S ACE HARDWARE, INC55 03/04/2022 293109 24.75 SPRAYPAINT, SQUEEGE,SANDPAPER 010.4213.5604 MINER'S ACE HARDWARE, INC56 03/04/2022 293109 21.00 HEX HEAD STEEL SCREW 010.4213.5604 MINER'S ACE HARDWARE, INC57 03/04/2022 293109 29.08 TRUSSTITE SCREWS 010.4213.5604 MINER'S ACE HARDWARE, INC58 03/04/2022 293109 30.15 (2) BALL VALVES 010.4420.5603 MINER'S ACE HARDWARE, INC59 03/04/2022 293109 68.92 (4) HAND HELD SPRAYER 010.4420.5605 MINER'S ACE HARDWARE, INC60 03/04/2022 293109 15.06 (2) AIR COUPLER 010.4420.5605 MINER'S ACE HARDWARE, INC61 03/04/2022 293109 21.53 (2) GRAFITTI REMOVER 010.4420.5605 MINER'S ACE HARDWARE, INC62 03/04/2022 293109 15.06 FLUORESCENT RED MARKING PAINT 220.4303.5613 MINER'S ACE HARDWARE, INC63 03/04/2022 293110 115.20 01/22 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON64 03/04/2022 293110 108.80 02/22 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON65 03/04/2022 293111 500.00 CASH FOR GRASS -500 SQFT 226.4306.5554 PATRICIA O'LEAR66 03/04/2022 293112 200.00 WASHING MACHINE REBATE 226.4306.5554 TERILEE OUIMETTE67 03/04/2022 293113 400.00 01/22 SOTO GOPHER CONTROL 010.4420.5303 PACIFIC GOPHER CONTROL68 03/04/2022 293114 1,857.50 2021 STREET REPAIRS - 4 ADDITIONAL STREETS 350.5638.7501 PAVEMENT ENGINEERING INC69 03/04/2022 293114 1,252.50 MATERIALS TESTING FOR 2021 STREET REPAIR 350.5638.7401 PAVEMENT ENGINEERING INC70 03/04/2022 293115 669.00 CASH FOR GRASS 669 SQFT 226.4306.5554 RONALD PERRY71 03/04/2022 293116 784.00 CASH FOR GRASS- 784 SQFT 226.4306.5554 ERNEST M SALAZAR72 03/04/2022 293117 425.87 PW-375 TRAILER TIRES 640.4712.5603 SANTA MARIA TIRE INC73 03/04/2022 293118 50.36 SIPHON KING UTILITY PUMP & HOSE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC74 03/04/2022 293119 93.20 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS75 03/04/2022 293119 61.03 GAS SERVICES-215 E BRANCH ST 010.4145.5401 SOCALGAS76 03/04/2022 293119 14.79 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS77 03/04/2022 293120 134.83 DUMPSTERS -REC, ELM ST GARDEN 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC78 03/04/2022 293120 134.83 DUMPSTERS -REC, ELM ST GARDEN 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC79 03/04/2022 293121 6.71 (1) NO LEFT TURN SIGN 640.4712.5255 STATEWIDE SAFETY & SIGNS INC80 03/04/2022 293122 22.00 MILLER WAY BOOSTER-1 1/4" PIPE 640.4712.5610 STREATOR PIPE & SUPPLYPage 12 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name81 03/04/2022 293123 $ 1,056.73 PW-79 BLADE PACK, FILTERS, BELT 010.4420.5603 TURF STAR, INC82 03/04/2022 293124 1,238.85 MANAGEMENT OF FOG PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP83 03/04/2022 293124 2,461.07 RESERVOIR NO. 4 EXTERIOR RECOATING 640.5948.7501 WALLACE GROUP A CALIF CORP84 03/04/2022 293125 14,560.00 RESERVOIR NO. 4 EXTERIOR RECOATING 640.4710.5303 WATER SYSTEMS CONSULTING INC85 03/04/2022 293126 435.00 ASH ST RESTROOM CLEAR DRAIN 2/15 & 2/18 010.4213.5303 WATERBOYS PLUMBING86 03/04/2022 293126 512.00 PLUMBING RETROFIT-295 SPRUCE 226.4306.5303 WATERBOYS PLUMBING87 03/04/2022 293127 2,660.00 BASKETBALL WINTER SESSION #1 2/3-3/3 010.4424.5351 YOUTH EVOLUTION BASKETBALL88 03/04/2022 293128 200.00 UB REFUND CST #00017246 640.0000.2301 TODD BROWN89 03/04/2022 293129 146.64 UB REFUND CST #00026185 640.0000.2301 KAY GORE90 03/04/2022 293130 65.36 UB REFUND CST #00025650 640.0000.2301 MELLISA MARIE MCDANIEL91 03/04/2022 293131 63.35 UB REFUND CST #00024609 640.0000.2301 DAVID MONTANARO92 03/04/2022 293132 8.23 UB REFUND CST#00026759 640.0000.2301 LUKE VLASSIS93 03/04/2022 293133 67.25 UB REFUND CST #00026513 640.0000.2301 RANDALL W WARD JR94 03/04/2022 293134 7,824.99 03/22 DELTA DENTAL PREMIUM 011.0000.2110 DELTA DENTAL95 03/04/2022 293134 2,339.43 03/22 DELTA DENTAL PREMIUM-RETIREE 010.4099.5132 DELTA DENTAL96 03/04/2022 293135 123,172.70 ACTIVE HEALTH INSURANCE 011.0000.2109 PERS - ACTIVE MED97 03/04/2022 293135 6,793.81 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED98 03/04/2022 293135 752.74 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED99 03/04/2022 293135 605.17 RETIREE HEALTH INSURANCE 010.0000.1111 PERS - ACTIVE MED100 03/04/2022 293135 98.24 ACTIVE HEALTH ADMIN FEE-FCFA 010.0000.1111 PERS - ACTIVE MED101 03/04/2022 293135 209.74 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED102 03/04/2022 293136 3,190.79 ACTIVE HEALTH INS-PT NON PERS 011.0000.2109 PERS - ACTIVE MED103 03/04/2022 293136 7.98 ACTIVE HEALTH ADMIN FEE-PT NON PERS 010.4145.5131 PERS - ACTIVE MED104 03/04/2022 293137 2,976.29 03/22 LIFE INS PREMIUM 011.0000.2113 STANDARD INSURANCE CO105 03/04/2022 293138 2,029.99 03/22 VSP PREMIUM 011.0000.2119 VISION SERVICE PLAN106 03/04/2022 293138 608.28 03/22 VSP PREMIUM-RETIREES 010.4099.5133 VISION SERVICE PLAN107 03/11/2022 293139 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 AILEEN ABD108 03/11/2022 293140 1,149.70 DUTY AMMO 010.4203.5255 ADAMSON INDUSTRIES, INC109 03/11/2022 293140 2,134.00 TRAINING/PRACTICE AMMO 010.4203.5501 ADAMSON INDUSTRIES, INC110 03/11/2022 293140 165.39 SALES TAX 010.4203.5501 ADAMSON INDUSTRIES, INC111 03/11/2022 293140 1,047.00 SWAT TRAINING AMMO - 223 REMINGTON 010.4204.5501 ADAMSON INDUSTRIES, INC112 03/11/2022 293140 81.15 SALES TAX 010.4204.5501 ADAMSON INDUSTRIES, INC113 03/11/2022 293140 1,047.00 AMMO FOR SWAT & RANGE MASTER SCHOOL 010.4204.5501 ADAMSON INDUSTRIES, INC114 03/11/2022 293140 81.15 SALES TAX 010.4204.5501 ADAMSON INDUSTRIES, INC115 03/11/2022 293141 1,000.00 SB90 CLAIMS CONTRACT SERVICES 010.4145.5303 AK & COMPANY116 03/11/2022 293142 398.45 KITCHEN SUPPLIES, COFFEE 010.4201.5201 AMAZON CAPITAL SERVICES117 03/11/2022 293142 777.14 POWER TRIM EDGER PARTS 010.4420.5603 AMAZON CAPITAL SERVICES118 03/11/2022 293142 74.34 GENERAL GAS FUEL TANK 010.4420.5603 AMAZON CAPITAL SERVICES119 03/11/2022 293142 254.62 WYPALLS 010.4420.5605 AMAZON CAPITAL SERVICES120 03/11/2022 293142 205.24 TOILET PAPER 010.4420.5605 AMAZON CAPITAL SERVICESPage 13 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name121 03/11/2022 293142 $ 45.17 NITRILE GLOVES 220.4303.5613 AMAZON CAPITAL SERVICES122 03/11/2022 293142 14.90 EXTENSION CORD 220.4303.5613 AMAZON CAPITAL SERVICES123 03/11/2022 293142 84.87 WYPALLS 220.4303.5613 AMAZON CAPITAL SERVICES124 03/11/2022 293142 488.44 OFFICE SUPPLIES 612.4610.5201 AMAZON CAPITAL SERVICES125 03/11/2022 293142 334.54 OFFICE SUPPLIES 640.4710.5201 AMAZON CAPITAL SERVICES126 03/11/2022 293142 516.76 (2) METAL STORAGE CABINETS 640.4710.5602 AMAZON CAPITAL SERVICES127 03/11/2022 293142 90.00 BREAK ROOM COFFEE MAKER 640.4710.5602 AMAZON CAPITAL SERVICES128 03/11/2022 293142 1,567.24 PATROL SUPPLIES-EAR PIECES 010.4203.5255 AMAZON CAPITAL SERVICES129 03/11/2022 293143 167.92 03/22 COMMUNICATIONS MAINTENANCE 010.4204.5606 APPLIED TECHNOLOGY GROUP INC130 03/11/2022 293144 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES131 03/11/2022 293144 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES132 03/11/2022 293144 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES133 03/11/2022 293144 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES134 03/11/2022 293144 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES135 03/11/2022 293144 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES136 03/11/2022 293144 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES137 03/11/2022 293144 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES138 03/11/2022 293144 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES139 03/11/2022 293144 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES140 03/11/2022 293144 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES141 03/11/2022 293144 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES142 03/11/2022 293144 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES143 03/11/2022 293144 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES144 03/11/2022 293144 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES145 03/11/2022 293144 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES146 03/11/2022 293144 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES147 03/11/2022 293144 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES148 03/11/2022 293144 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES149 03/11/2022 293144 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES150 03/11/2022 293144 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES151 03/11/2022 293144 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES152 03/11/2022 293144 17.16 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES153 03/11/2022 293144 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES154 03/11/2022 293144 17.16 WATRE DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES155 03/11/2022 293145 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES156 03/11/2022 293145 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES157 03/11/2022 293146 360.00 02/22 VILLAGE WATERING 010.4420.5605 ARROYO GRANDE IN BLOOM INC158 03/11/2022 293147 22.70 BAN#9391033180 CITY HALL FAX 010.4145.5403 AT&T159 03/11/2022 293148 126.68 03/22 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC160 03/11/2022 293149 450.00 LIFT STN #4 TROUBLESHOOT LEVEL 612.4610.5610 AUTOSYS LLCPage 14 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name161 03/11/2022 293150 $ 2,028.40 PD-4605 REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE162 03/11/2022 293150 2,150.44 PD-4607 REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE163 03/11/2022 293150 308.30 PD-4603 REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE164 03/11/2022 293151 2,103.23 RANCHO GRANDE BOOSTER PUMP PARTS 640.4712.5610 BC PUMP SALES & SERVICE INC165 03/11/2022 293152 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BRANDEE BING166 03/11/2022 293153 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 JUSTIN BIXLER167 03/11/2022 293154 10.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH168 03/11/2022 293154 20.00 CAR WASH- PW-8 010.4301.5601 BOB'S EXPRESS WASH169 03/11/2022 293154 15.00 CAR WASH PW-10 640.4712.5601 BOB'S EXPRESS WASH170 03/11/2022 293154 243.00 CAR WASH-PATROL 010.4203.5601 BOB'S EXPRESS WASH171 03/11/2022 293154 42.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH172 03/11/2022 293155 181.02 PW - LEAVE/OVERTIME FORMS 010.4102.5255 BOONE PRINTING & GRAPHICS INC173 03/11/2022 293155 765.34 ADMIN SERVICES BUSINESS CARDS, ENVELOPES 010.4102.5255 BOONE PRINTING & GRAPHICS INC174 03/11/2022 293155 155.16 BROCHURES 010.4201.5201 BOONE PRINTING & GRAPHICS INC175 03/11/2022 293155 1,911.39 PRINTING SALES TAX MAILER 218.4101.5201 BOONE PRINTING & GRAPHICS INC176 03/11/2022 293156 500.00 JANITORIAL SERVICES FOR AGPD 010.4201.5615 BRENDLER JANITORIAL SERVICE177 03/11/2022 293156 1,135.00 JANITORIAL SERVICES FOR VARIOUS CITY BUILDINGS 010.4213.5615 BRENDLER JANITORIAL SERVICE178 03/11/2022 293157 893.42 330 GALL SODIUM HYPOCHLORIDE 640.4712.5274 BRENNTAG PACIFIC INC179 03/11/2022 293157 (80.00) (2) DRUM CREDIT 640.4712.5274 BRENNTAG PACIFIC INC180 03/11/2022 293157 (400.00) (10) DRUM CREDIT 640.4712.5274 BRENNTAG PACIFIC INC181 03/11/2022 293158 136.00 PEST CONTROL: REC 010.4213.5303 BREZDEN PEST CONTROL, INC182 03/11/2022 293158 425.00 PEST CONTROL: ONE TIME RODENT 010.4213.5303 BREZDEN PEST CONTROL, INC183 03/11/2022 293158 165.00 PEST CONTROL: CORP YARD 010.4213.5303 BREZDEN PEST CONTROL, INC184 03/11/2022 293159 171.31 DIAMON DIGGER REPLACEMENT 010.4430.5605 BSN SPORTS, LLC185 03/11/2022 293160 51.33 HALLOWEEN & TURKEY TROT POSTER 010.4424.5252 BURDINE PRINTING (DBA)186 03/11/2022 293160 12.50 TURKEY TROT POSTERS 010.4424.5252 BURDINE PRINTING (DBA)187 03/11/2022 293160 27.89 MEET THE MACHINES & EGG HUNT POSTERS 010.4424.5252 BURDINE PRINTING (DBA)188 03/11/2022 293161 66.65 2X12 LUMBER 010.4213.5604 BURKE AND PACE OF AG, INC189 03/11/2022 293161 95.01 (17) JOIST HANGERS 010.4213.5604 BURKE AND PACE OF AG, INC190 03/11/2022 293161 (120.65) RETURN-MISC CITY HALL ROOF MATERIAL 010.4213.5604 BURKE AND PACE OF AG, INC191 03/11/2022 293161 3,405.68 MATERIAL FOR CITY HALL ROOF 010.4213.5604 BURKE AND PACE OF AG, INC192 03/11/2022 293162 19,854.00 02/22 PROFESSIONAL LEGAL SERVICES 010.4003.5304 CARMEL & NACCASHA, LLP193 03/11/2022 293162 1,482.00 02/22 LITIGATION & RELATED MATTERS 010.4003.5327 CARMEL & NACCASHA, LLP194 03/11/2022 293163 78.91 PW-38 -OIL FILTER, FUEL, OIL 220.4303.5601 CARQUEST AUTO PARTS195 03/11/2022 293163 61.49 PW-1 FUEL, LUBE, OIL 220.4303.5603 CARQUEST AUTO PARTS196 03/11/2022 293164 174.00 CVT-21-10336 AGPD CASE#2101984 010.4204.5324 CENTRAL VALLEY TOXICOLOGY INC197 03/11/2022 293164 120.00 CVT-22-1057 AGPD CASE#2102012 010.4204.5324 CENTRAL VALLEY TOXICOLOGY INC198 03/11/2022 293164 313.00 CVT-22-1058 AGPD CASE#2102031 010.4204.5324 CENTRAL VALLEY TOXICOLOGY INC199 03/11/2022 293165 1,349.00 ACCT#8245100960302509 IT BROADBAND 010.4140.5303 CHARTER COMMUNICATIONS200 03/11/2022 293165 95.17 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONSPage 15 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name201 03/11/2022 293165 $ 26.72 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS202 03/11/2022 293165 42.94 ACCT#8245100960211791 REC TV 010.4145.5401 CHARTER COMMUNICATIONS203 03/11/2022 293165 713.42 ACCT#8245100960211791 REC DARK 010.4145.5401 CHARTER COMMUNICATIONS204 03/11/2022 293165 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS205 03/11/2022 293165 53.23 ACCT#8245100960221923 PW TV 010.4307.5303 CHARTER COMMUNICATIONS206 03/11/2022 293166 193.93 (2) HERBICIDE 010.4420.5274 CHERRY LANE NURSERY(DBA)207 03/11/2022 293166 387.86 (4) HERBICIDE 010.4420.5274 CHERRY LANE NURSERY(DBA)208 03/11/2022 293167 300.00 01/22 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF209 03/11/2022 293167 300.00 12/21 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF210 03/11/2022 293167 285.00 03/22 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF211 03/11/2022 293168 509.00 GREEN WASTE DUMP-8 LOADS 220.4303.5307 COLD CANYON LANDFILL, INC212 03/11/2022 293169 148.70 EGG HUNT POSTERS 010.4424.5252 CRISP IMAGING213 03/11/2022 293169 14.03 RES#4 PLANS/SPECS 640.5948.7301 CRISP IMAGING214 03/11/2022 293170 150.00 DRE FIELD CERTIFICATION-POST PER DIEM 010.4204.5501 STEPHEN DOHERTY215 03/11/2022 293171 420.00 CASTILLO DEL MAR ROADWAY EXTENSION 350.5678.7301 EIKHOF DESIGN GROUP216 03/11/2022 293171 1,445.00 OAK PARK / EL CAMINO REAL STORM DRAIN SYSTEM 350.5795.7501 EIKHOF DESIGN GROUP217 03/11/2022 293172 2,593.31 RES#3 ELECTRICAL REPAIRS 640.4712.5609 ELECTRICRAFT INC218 03/11/2022 293173 250.00 INVEST. INTERVIEW & INTERROGATE POST PER DIEM 010.4204.5501 ELI ESPARZA219 03/11/2022 293174 140,219.52 2021 STREET REPAIRS PROJECT 350.5638.7001 FERRAVANTI GRADING & PAVING220 03/11/2022 293175 80.00 PD-4607 TIRES MOUNT, BALANCE 010.4203.5601 FIGUEROA'S TIRES221 03/11/2022 293175 80.00 PD-4604 TIRES MOUNT, BALANCE 010.4203.5601 FIGUEROA'S TIRES222 03/11/2022 293176 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MICHAEL GALLOWAY223 03/11/2022 293177 18,718.75 DESIGN PEDESTRIAN CROSSING IMPROVEMENTS 350.5607.7501 GHD INC224 03/11/2022 293178 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 RACHAEL GINEVRA225 03/11/2022 293179 9,947.18 PREPARE 2021 ANNUAL REPORT 640.4710.5303 GSI WATER SOLUTIONS226 03/11/2022 293180 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 NICOLE HERNANDEZ227 03/11/2022 293181 1,943.32 FIRE HYDRANT COUPLINGS & BURYS 640.4712.5610 ICONIX WATERWORKS (US) INC228 03/11/2022 293182 566.25 BUILDING DIVISION SERVICES-ADDITIONAL AMOUNT 010.4212.5303 INTERWEST CONSULTING GROUP229 03/11/2022 293182 308.75 BUILDING DIVISION SERVICES-ADDITIONAL AMOUNT 010.4212.5303 INTERWEST CONSULTING GROUP230 03/11/2022 293183 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 JENIFER IREY231 03/11/2022 293184 117.49 FUEL-PD-4620 & 4621 010.4203.5608 JB DEWAR, INC232 03/11/2022 293185 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 SAMANTHA LE233 03/11/2022 293186 50.00 PARK DEPOSIT REFUND-ELM ST PARK 010.0000.2206 JIMMY LIBBY234 03/11/2022 293187 200.00 WASHING MACHINE REBATE 226.4306.5554 ANTHONY LUIS235 03/11/2022 293188 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 CODY MELLO236 03/11/2022 293189 176.71 (2) CU YDS WOODCHIPS, WEED FABRIC 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS237 03/11/2022 293189 201.49 (2) CU YDS WOODCHIPS, WEED FABRIC 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS238 03/11/2022 293189 129.30 1/4 YD CONCRETE-1037 HUASNA 640.4712.5610 MIER BROS LANDSCAPE PRODUCTS239 03/11/2022 293189 269.38 1 YD CONCRETE -SIDEWALK 1037 HUASNA 640.4712.5610 MIER BROS LANDSCAPE PRODUCTS240 03/11/2022 293189 188.56 1/2 YD CONCRETE-TALLY HO 640.5946.7001 MIER BROS LANDSCAPE PRODUCTSPage 16 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name241 03/11/2022 293190 $ 245.41 FLEET STOCK-ROTOR ASSMBLY (2) 010.4203.5601 MULLAHEY FORD242 03/11/2022 293190 15.99 PD-4623 FUEL CAP 010.4204.5601 MULLAHEY FORD243 03/11/2022 293191 85.52 (6) 10" BLADES, LINE, FUEL 010.4430.5603 NOBLE SAW, INC244 03/11/2022 293192 57.05 MAINT AGREEMENT-COPIER 010.4204.5602 OFFICE1245 03/11/2022 293193 20.00 UNIFORM CLEANING-PD ADMIN 010.4201.5303 PARAMOUNT CLEANERS246 03/11/2022 293193 310.50 UNIFORM CLEANING-PATROL SERVICES 010.4203.5303 PARAMOUNT CLEANERS247 03/11/2022 293193 50.50 UNIFORM CLEANING- PD SUPPORT SERVICES 010.4204.5303 PARAMOUNT CLEANERS248 03/11/2022 293194 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 KELLY PARSONS249 03/11/2022 293195 3,176.25 ATERIALS TESTING FOR 2021 STREET REPAIR 350.5638.7401 PAVEMENT ENGINEERING INC250 03/11/2022 293196 119.95 03/22 WIFI SERVICE HUBNER SITE 010.4201.5403 PEAKWIFI LLC251 03/11/2022 293197 60.00 REFUND-ROLLER SKATING 010.0000.4605 ERIC PETERSON252 03/11/2022 293198 216.91 01/22 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP253 03/11/2022 293199 1,683.08 QUINCY SWINGING BRIDGE CO 350.5620.7501 QUINCY ENGINEERING INC254 03/11/2022 293200 484.37 03/22 GRACE LN LANDSCAPE MAINT 216.4460.5304 RAINSCAPE255 03/11/2022 293200 1,201.41 03/22 PARKSIDE LANDSCAPE MAINT 219.4460.5304 RAINSCAPE256 03/11/2022 293201 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 DANIELLE ROSS257 03/11/2022 293202 1,715.95 ANNUAL SOFTWARE SUPPORT-METER 640.4710.5303 SENSUS METERING SYSTEMS INC258 03/11/2022 293203 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KIMBERLY SHRODE259 03/11/2022 293204 343.00 SIGN PERMIT REFUND ASP22-001 010.0000.4161 SIGN FACTORY260 03/11/2022 293205 151.28 SEAMING TAPE, TILE ROOFING, BOND 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC261 03/11/2022 293205 (151.28) CREDIT RETURN-SEAMING TAPE, TILE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC262 03/11/2022 293205 70.66 SEAMING TAPE, BOND 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC263 03/11/2022 293206 360.00 01/22 PARKING CITATION REV DIS 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER264 03/11/2022 293207 188.11 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS265 03/11/2022 293208 3,139.00 MS WINDOWS SERVER DATA CENTER 010.4140.5607 SOFTWAREONE, INC266 03/11/2022 293208 7,980.00 MS OFFICE PRO PLUS 010.4140.5607 SOFTWAREONE, INC267 03/11/2022 293208 126.17 MS EXCHANGE SERVER STANDARD 010.4140.5607 SOFTWAREONE, INC268 03/11/2022 293208 817.44 MS SQL USER CAL 010.4140.5607 SOFTWAREONE, INC269 03/11/2022 293208 292.82 MS SQL SERVER STANDARD 010.4140.5607 SOFTWAREONE, INC270 03/11/2022 293208 1,995.00 MS OFFICE PRO PLUS (FCFA) 010.0000.1111 SOFTWAREONE, INC271 03/11/2022 293208 878.92 MS WINDOWS SERVER DATA CENTER 010.0000.1111 SOFTWAREONE, INC272 03/11/2022 293208 204.36 MS SQL USER CAL (FCFA) 010.0000.1111 SOFTWAREONE, INC273 03/11/2022 293209 4,790.99 2021 PW ROLLOFFS LESS FRANCHISE FEE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC274 03/11/2022 293210 148.32 DUMPSTERS - RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC275 03/11/2022 293210 227.84 DUMPSTERS -140 TRAFFIC WAY 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC276 03/11/2022 293210 148.32 DUMPSTERS -STROTHER 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC277 03/11/2022 293210 116.59 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC278 03/11/2022 293210 91.22 DUMPSTERS -CITY HALL 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC279 03/11/2022 293211 279.00 REFUND-BLD22-000090 553 MAY ST 010.0000.4183 SUNRUN INSTALLATION SERVICES280 03/11/2022 293212 102.11 UNIFORMS-ESPARZA 010.4203.5272 TEMPLETON UNIFORMSPage 17 of 340
CITY OF ARROYO GRANDECHECK LISTINGMARCH 1 - MARCH 15, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name281 03/11/2022 293212 $ 107.37 UNIFORMS-CORRAL 010.4203.5272 TEMPLETON UNIFORMS282 03/11/2022 293212 437.07 UNIFORMS-BURNS 010.4203.5272 TEMPLETON UNIFORMS283 03/11/2022 293213 484.24 (3) RED FAST DRY PAINT 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS284 03/11/2022 293214 247.83 TONER 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA)285 03/11/2022 293215 6,750.00 STREET SWEEPING SERVICES 220.4303.5303 VENCO POWER SWEEPING INC286 03/11/2022 293215 2,250.00 STREET SWEEPING SERVICES 010.4307.5303 VENCO POWER SWEEPING INC287 03/11/2022 293216 2,131.20 PD CELL PHONES, + 2 IPADS 010.4201.5403 VERIZON WIRELESS288 03/11/2022 293217 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 AMY WELLMAN289 03/11/2022 293218 519.21 COPY MACH LEASE PYMT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL290 03/11/2022 293219 942.86 STREETS-MISC CONCRETE TOOLS 220.4303.5273 WHITE CAP CONST. SUPPLY291 03/11/2022 293220 233.00 SIGN PERMIT REFUND ASP17-00000 010.0000.4161 DAVE WHITHAM292 03/11/2022 293221 42,240.23 FEDERAL WITHHOLDING 011.0000.2104 CITY OF ARROYO GRANDE293 03/11/2022 293221 50,180.74 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE294 03/11/2022 293221 12,368.58 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE295 03/11/2022 293222 17,056.09 STATE PIT W/H 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT296 03/11/2022 293222 2,099.12 STATE SDI CONTRIBUTION 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT297 03/11/2022 293223 150.46 CHILD SUPPORT-PAYDATE 03/11/22 011.0000.2114 CA STATE DISBURSEMENT UNIT298 03/11/2022 293223 133.38 CHILD SUPPORT-PAYDATE 03/11/22 011.0000.2114 CA STATE DISBURSEMENT UNIT299 03/11/2022 293223 154.15 CHILD SUPPORT-PAYDATE 03/11/22 011.0000.2114 CA STATE DISBURSEMENT UNIT300 03/11/2022 293223 298.84 CHILD SUPPORT-PAYDATE 03/11/22 011.0000.2114 CA STATE DISBURSEMENT UNIT301 03/11/2022 293223 16.15 CHILD SUPPORT-PAYDATE 03/11/22 011.0000.2114 CA STATE DISBURSEMENT UNIT302 03/11/2022 293224 3,958.12 EE DEFERRED COMP % 011.0000.2117 ICMA RETIREMENT CORP303 03/11/2022 293224 10,919.06 EE DEFERRED COMP FLAT 011.0000.2117 ICMA RETIREMENT CORP304 03/11/2022 293224 866.66 ER DEFERRED COMP FLAT 011.0000.2117 ICMA RETIREMENT CORP305 03/11/2022 293224 275.00 EE ROTH CONTRIBUTION 011.0000.2117 ICMA RETIREMENT CORP306 03/11/2022 293225 8,201.15 MISC TIER I PPE 03/03/22 011.0000.2106 PERS - RETIREMENT307 03/11/2022 293225 20,969.71 FIRE TIER I PPE 03/03/22 011.0000.2106 PERS - RETIREMENT308 03/11/2022 293225 11,728.03 POLICE TIER I PPE 03/03/22 011.0000.2106 PERS - RETIREMENT309 03/11/2022 293225 6,967.56 FIRE PEPRA PPE 03/03/22 011.0000.2106 PERS - RETIREMENT310 03/11/2022 293225 10,803.76 POLICE PEPRA PPE 03/03/22 011.0000.2106 PERS - RETIREMENT311 03/11/2022 293225 12,169.03 MISC PEPRA PPE 03/03/22 011.0000.2106 PERS - RETIREMENT312 03/11/2022 293225 3,955.20 MISC TIER II PPE 03/03/22 011.0000.2106 PERS - RETIREMENT313 03/11/2022 293225 6,165.08 POLICE TIER II PPE 03/03/22 011.0000.2106 PERS - RETIREMENT314 03/11/2022 293226 1,289.41 EE PARS CONTRIBUTION PAYDATE 03/11/22 011.0000.2107 US BANK OF CALIFORNIA315 03/11/2022 293226 322.38 ER PARS CONTRIBUTION PAYDATE 03/11/22 011.0000.2107 US BANK OF CALIFORNIA $ 993,977.20 Page 18 of 340
ATTACHMENT 2
.
General Fund 350,170.85 5101 Salaries Full time 201,375.61
Streets Fund 15,124.91 5101 Volunteer Employee Retirement -
American Rescue Plan Act 1,464.43 5102 Salaries Part-Time - PPT 5,558.23
Sewer Fund 7,698.86 5103 Salaries Part-Time - TPT 14,668.39
Water Fund 19,215.58 5105 Salaries OverTime 18,461.38
393,674.63 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,755.80
5108 Holiday Pay 23,646.02
5109 Sick Pay 4,474.07
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 5,897.82
Police 18,122.32 5114 Comp Pay 2,973.77
Public Works - Maintenance - 5115 Annual Leave Pay 5,476.45
Public Works - Enterprise 339.06 5116 Salaries - Police FTO -
Recreation - Administration - 5121 PERS Retirement 29,994.47
Recreation - Special Events - 5122 Social Security 20,796.90
Children In Motion - 5123 PARS Retirement 322.38
18,461.38 5126 State Disability Ins. 955.27
5127 Deferred Compensation 741.66
5131 Health Insurance 48,432.30
5132 Dental Insurance 2,985.16
5133 Vision Insurance 778.66
5134 Life Insurance 371.43
5135 Long Term Disability 753.75
5137 Leave Payouts 1,186.10
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5149 Motor Pay 84.01
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 997.50
393,674.63
OVERTIME BY DEPARTMENT:
Total FCFA payroll cost for this period is $187,004.40. FCFA payroll and accounts payable expenditures are
processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and
Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the
contractual services budget.
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
02/18/2022 - 03/03/2022
3/11/2022
BY FUND BY ACCOUNT
Page 19 of 340
Item 8.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits
DATE: April 12, 2022
SUMMARY OF ACTION:
Presentation of the City’s investment deposits as of February 28, 2022.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact to the City related to these reports. However, the City does
receive interest revenue based on the interest rate of the investments. No or minimal
future staff time is projected.
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo
Grande as of February 28, 2022, as required by Government Code Section 53646(b).
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a
monthly report, providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
Page 20 of 340
Item 8.b.
City Council
Consideration of Statement of Investment Deposits
April 12, 2022
Page 2
ANALYSIS OF ISSUES:
This report represents the City’s investments as of February 28, 2022. It includes all
investments managed by the City, the investment institution, investment type, book value,
maturity date, and rate of interest. As of February 28, 2022, the investment portfolio was
in compliance with all State laws and the City’s investment policy.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Recommended Alternative - Approve staff’s recommendation to receive and file
the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a
manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due
to market price changes, technical cash flow complications such as the need to withdraw
a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To
minimize such risks, diversifications of the investment portfolio by institution and by
investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Portfolio Summary: February 28, 2022
Page 21 of 340
ATTACHMENT 1City of Arroyo Grande300 E. Branch St.Arroyo Grande, CA 93420Phone: (805) 473-5400CITY OF ARROYO GRANDEPortfolio ManagementPortfolio SummaryFebruary 28, 2022Investments Principal ValueCurrent Market Value Interest Rate Date of PurchaseTerm Maturity Date% of PortfolioLocal Agency Investment Fund9,092,511.47$ 9,087,279.97$ 0.278%40.349%Certificates of DepositPacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 1.105%Texas Exchange Bank 248,000.00 248,000.00 1.000% March 25, 2020 24 mos March 25, 2022 1.101%CIT Bank NA 248,000.00 248,000.00 1.050% March 28, 2020 24 mos March 28, 2022 1.101%Firstbank Puerto Rico 249,000.00 249,000.00 1.700% October 25, 2019 30 mos April 25, 2022 1.105%Ally Bank 247,000.00 247,000.00 2.150% July 22, 2019 36 mos July 22, 2022 1.096%TIAA FSB Jacksonville247,000.00 247,000.00 2.100% July 12, 2019 36 mos July 12, 2022 1.096%Sallie Mae Bank/Salt Lake 247,000.00 247,000.00 1.900% October 3, 2019 36 mos October 3, 2022 1.096%Eaglebank Bethesda Maryland 249,000.00 249,000.00 1.850% October 4, 2019 36 mos October 4, 2022 1.105%Goldman Sachs Bank USA 247,000.00 247,000.00 1.850% October 24, 2019 36 mos October 24, 2022 1.096%1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 1.105%Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 1.096%Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 1.105%BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 1.105%Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 1.096%Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 1.087%New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 1.105%UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 1.105%Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 1.101%Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 1.105%Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 1.101%Total Certificates of Deposit4,960,000.00 4,960,000.00 22.011%Agency BondsFederal Farm Credit Bank 2,500,000.00 2,501,440.00 1.600% November 1, 2019 48 mos November 1, 2023 11.094%Federal Farm Credit Bank 1,999,314.00 1,942,660.00 0.350% December 4, 2020 42 mos May 16, 2024 8.872%Federal Farm Credit Bank 998,431.00 959,771.00 0.430% March 17, 2021 48 mos March 3, 2025 4.431%Federal Natl Mortgage Assn 1,000,000.00 951,585.00 0.500% October 20, 2020 60 mos October 20, 2025 4.438%Federal Home Loan Bank 999,500.00 950,840.00 0.800% March 17, 2021 60 mos March 10, 2026 4.435%Total Agency Bonds7,497,245.00 7,306,296.00 33.270%Treasury ObligationsU.S. Treasury Z-2026 Series 984,728.00 964,728.00 1.100% December 6, 2021 53 mos May 31, 2026 4.370%Total Agency Bonds984,728.00 964,728.00 4.370%TOTAL INVESTMENTS22,534,484.47$ 22,318,303.97$ 100.000%Page 22 of 340
Item 8.c.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
SUBJECT: Consideration of Acceptance of the Annual Comprehensive Financial
Report, Single Audit, and Audit Report for the Transportation
Development Act Transportation Fund Reports
DATE: April 12, 2022
SUMMARY OF ACTION:
Receive and file the Annual Comprehensive Financial Report (ACFR), Single Audit, and
Audit Report for the Transportation Development Act Transportation Fund Reports for the
fiscal year ended June 30, 2021.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Preparation of the City’s financial reports requires approximately 250 hours per year of
personnel resources and auditing services cost approximately $28,000 annually.
RECOMMENDATION:
Receive and file the Annual Comprehensive Financial Report (ACFR), Single Audit, and
Audit Report for the Transportation Development Act Transportation Fund Reports for the
fiscal year ended June 30, 2021.
BACKGROUND:
State law requires that every general-purpose local government publish an annual report
on its financial position and activity, and that the report be audited by an independent firm
of certified public accountants. The goal of the independent audit is to provide a
reasonable assurance that the City’s financial statements are free of material
misstatements. In addition, the audit is responsible for providing an independent review
of the City’s internal financial controls. The City’s financial statements, internal
documents, and financial controls have been audited by the certified public accountant
firm of Moss, Levy & Hartzheim, LLP for the fiscal year ending June 30, 2021.
The Single Audit is an organization-wide audit of a non-federal entity that expends
$750,000 or more in federally-awarded funds in one year. In fiscal year ended June 30,
2020, the City expended $1.4 million in federal funds. During the fiscal year ended June
30, 2021, the City expended $6.3 million in federal funds. As a result, the City has
Page 23 of 340
Item 8.c.
City Council
Consideration of Acceptance of the Annual Comprehensive Financial Report,
Single Audit, and Audit Report for the Transportation Development Act
Transportation Fund Reports
April 12, 2022
Page 2
completed a Single Audit for the fiscal year ending June 30, 2021, which is included with
this report.
The Transportation Development Act (TDA) provides a state funding source for use by
local jurisdictions at the county level to improve existing public transportation and to
encourage regional public transportation coordination. It also provides some f unding for
bicycle and pedestrian projects and, when certain conditi ons are met, streets and roads.
The main purpose and priority of TDA, however, is to provide funding for public
transportation. The Local Transportation Fund (LTF) is a local fund into whi ch the State
deposits sales tax revenue to be used for transportation purposes defined by TDA. The
State Department of Tax and Fee Administration, based on sales tax collected in each
county, returns the general sales tax revenues to each county’s LTF. The City has
completed the TDA Audit report every year and posts the reports on the City’s website.
Though not formally presented to the City Council in some prior years, this audit report
contains the results of the TDA audit for Council’s information and review.
ANALYSIS OF ISSUES:
Annual Comprehensive Financial Report
Generally accepted accounting principles (GAAP) provide the criteria for judging whether
a financial report is presented fairly. In defining the minimum standard of acceptable basic
financial reporting for state and local governments, GAAP mandate s a complete set of
basic financial statements, including accompanying note disclosures, as well as the
presentation of certain required supplementary information. GAAP encourages
government agencies to present this information within the Annual Comprehensive
Financial Report (ACFR).
The ACFR provides a more detailed financial report beyond the basic financial
statements. The ACFR is made up of three sections:
• The introductory section: provides general information on the City which includes
the letter of transmittal, list of principal officials, and organizational chart.
• The financial section: provides the overall financial information of the City which
includes the report of the independent auditor, management’s discussion and
analysis (a narrative of the City finances), the basic financial statements, required
supplementary information and other supplementary schedules and statements.
• The statistical section: provides a broad range of operational, economic, and
historical data that provides a context for assessing the City’s economic condition.
This section provides information about the City’s general financial trends, revenue
capacity, debt capacity, economic and demographi c trends, and operating
information.
Page 24 of 340
Item 8.c.
City Council
Consideration of Acceptance of the Annual Comprehensive Financial Report,
Single Audit, and Audit Report for the Transportation Development Act
Transportation Fund Reports
April 12, 2022
Page 3
The City’s external auditors at Moss, Levy & Hartzheim, LLP conducted testing of the
City’s internal financial controls in June 2021 and October 2021. The testing included
reviewing the City’s procedures for receiving and disbursing cash, the accounting
methodology used to record transactions, the separation of duties to avert collusion, and
the City’s asset securities. As a result of this testing, there were no internal control
issues/events noted by the auditors.
An audit was also conducted on the net position of the City for the financial period ending
June 30, 2021. Documentation in support of the assets, liabilities, and fund balance of all
the funds in the City were examined and verified. This process assures an impartial review
and substantiation of the City’s net position. The result of this review is documented in
the City’s ACFR. The City’s ACFR is in compliance with newly effective Government
Accounting Standards Board (GASB) pronouncements, as detailed in the Notes to the
Financial Statements.
Auditors may issue three different types of opinions at the conclusion of an audit; an
unmodified, modified, or adverse opinion. An unmodified opinion assures the reader that
the information presented in the ACFR fairly represents the financial position of the City.
A modified opinion states that the information is fairly presented except for a particular
issue. An adverse opinion indicates that the agency has major accounting and/or internal
control issues and no reliance may be placed on the financial statements. The
Administrative Services Department staff is proud to report that for the fiscal year ended
June 30, 2021, the City of Arroyo Grande received an unmodified opinion, reflecting that
the information presented in the ACFR fairly represents the financial position of the City.
As presented in the ACFR, the City’s combined net position at June 30, 2021 increased
by $8.2 million or 9.31% from $87.8 million to $95.9 million. This overall increase is due
to an increase in governmental activities. The increase in governmental activities is
largely due to additional Federal Highway Bridge Replacement and Rehabilitation
Program funding specific to the Bridge Street Bridge project and its assoc iated
construction in progress.
Page 25 of 340
Item 8.c.
City Council
Consideration of Acceptance of the Annual Comprehensive Financial Report,
Single Audit, and Audit Report for the Transportation Development Act
Transportation Fund Reports
April 12, 2022
Page 4
Net position of all funds reflects all the assets and liabilities of the City. It includes the
City’s investment in capital assets such as parks, bridges , and roads as well as the
liabilities or obligations to pay vendors, employees, and debt service payments. The net
position is the mathematical difference between assets and liabilities, but it does not
necessarily reflect the economic health of an organization. In the City’s case, about 84%
of the total net position reflects capital assets. While these assets are important, they
cannot be used to fund the day-to-day operations of the City and, therefore, may not be
the most useful measure of the City’s liquidity.
For financial reporting purposes, the half percent Local Sales Tax revenue approved by
voters in 2006 and Other Post-Employee Benefits funds (OPEB) are combined with the
General Fund in the ACFR. However, the City’s quarterly and year-end reporting is based
on the General Fund exclusively and does not include the Local Sales Tax or OPEB
funds. The combined funds, as shown in the table on the following page, reports total
revenues of $24.2 million and expenditures of $19.9 million. As a result, there was an
overall increase to the fund balance of $3,186,306 during the 2020-21 fiscal year.
Page 26 of 340
Item 8.c.
City Council
Consideration of Acceptance of the Annual Comprehensive Financial Report,
Single Audit, and Audit Report for the Transportation Development Act
Transportation Fund Reports
April 12, 2022
Page 5
The ACFR reports a General Fund total fund balance of $13.6 million. However, a small
amount of the fund balance is considered non-spendable because it is held as inventory
($34,370). Additionally, $3 million is designated for completing capital projects or meeting
other commitments in the future, including post-employment benefits. This leaves an
unassigned balance of $7.9 million in the General Fund and $2.7 million in the Local Sales
Tax fund. Of the $7.9 million in unassigned General Fund, Council assigned $1.75 million
at the July 27, 2021, meeting for additional 2021 Street Repairs project utilization. The
City’s Fiscal Policy establishes the maintenance of a fund balance reserve goal of 20%
of expenditures with a minimum of 15% in the General Fund. At the conclusion of Fiscal
Year 2020-21, the reserve, based on available General Funds, was 48% and exceeded
the City’s reserve goal.
Single Audit
The City’s independent auditor, Moss, Levy & Hartzheim, LLP, completed the Single Audit
of federal awards for fiscal year ended June 30, 202 1. The auditors opined that the City
complied, in all material respects, with requirements that could have a direct and material
effect on each of its major federal programs f or the fiscal year ended June 30, 2021.
There was one finding issued related to bank reconciliations being performed in a timely
manner. The City will implement bank reconciliation controls to ensure that
bank/investment statements be fully reconciled on a monthly basis.
The City provided the following list of federal funding expenditures as of June 30, 202 1:
General Fund
Local Sales
Tax Fund OPEB Total
Beginning Fund Balance 7/1/20 5,843,922$ 3,823,113$ 795,715$ 10,462,750$
Revenues 18,644,382 2,637,642 136,667 21,418,691$
Expenditures (16,533,124) (1,699,261) - (18,232,385)$
Net Change in Fund Balance 2,111,258$ 938,381$ 136,667$ 3,186,306$
Fund Balance:
Nonspendable 34,370$ -$ -$ 34,370$
Assigned for capital projects - 2,059,601 - 2,059,601
Assigned for post employment benefits - - 914,777 914,777
Unassigned 7,938,416 2,701,892 - 10,640,308
Ending Fund Balance, 6/30/21 7,972,786$ 4,761,493$ 914,777$ 13,649,056$
Page 27 of 340
Item 8.c.
City Council
Consideration of Acceptance of the Annual Comprehensive Financial Report,
Single Audit, and Audit Report for the Transportation Development Act
Transportation Fund Reports
April 12, 2022
Page 6
The City’s independent auditor, Moss, Levy & Hartzheim, LLP also completed the Audit
Report for the Transportation Development Act Transportation Fund. The auditors opined
that the City complied, in all material respects, with requirements that could have a direct
and material effect on each of its major federal programs for the year ended June 30,
2021. There were no findings issued or questioned costs.
The Audit Report for the Transportation Development Act (TDA) Transportation Fund
contained two reports. The California Code of Regulations, Title 21, sections 6661 and
6751, requires Local Transportation Fund and State Transit Assistance Fund recipients
to submit a fiscal audit report to the State Controller’s Office annually. The first is for the
Transportation Fund, which is a special revenue fund of the City. The Transportation Fund
Audit reflected that the City’s allocations under Article 8, Section 99400(a) for the fiscal
year ended June 30, 2021, was $432,961. The City’s allocations under Article 3, Section
99233.3 for the fiscal year ended June 30, 2021, was $13,198. The City's allocation of
the TDA Funds are used to support the Streets program that maintains the all city streets,
right-of-ways, and sidewalks.
Audit Report for the Transportation Development Act Transportation Fund
The third report is for the Local Transportation Fund, which is also a special revenue fund
of the City. The Local Transportation Fund Audit reflected that the City’s allocations under
Section 99400(c) for the fiscal year ended June 30, 2021, was $15,000. The City of Arroyo
Grande entered into a joint-powers agreement with the Cities of Grover Beach, Pismo
Beach, Atascadero, Morro Bay, El Paso De Robles, San Luis Obispo, and the County of
San Luis Obispo for the purposes of forming a joint -powers agreement with full power
and authority to own, operate and administer a countywide public transportation system.
The City's allocation of the Local Transportation Fund is distributed by the County directly
to the San Luis Obispo Regional Transit Authority and therefore, all of the accounting of
this joint-powers agency is maintained by the San Luis Obispo Regional Trans it Authority.
Project List Project Name Total Expenditures
350.5608 Bridge Street Rehab 5,516,865.65$
350.5614 Bridge Street Habitat 154,343.12
350.5679 Traffic Way Bridge 289,217.56
250.4819 CDBG 168,801.56
010.4820 CoronaVirus Relief Fund (CARES Act)218,384.00
6,347,611.89$
City of Arroyo Grande
List of Federal funding of expenditures
As of June 30, 2021
Page 28 of 340
Item 8.c.
City Council
Consideration of Acceptance of the Annual Comprehensive Financial Report,
Single Audit, and Audit Report for the Transportation Development Act
Transportation Fund Reports
April 12, 2022
Page 7
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
Receive and file the Annual Comprehensive Financial Report, Single Audit, and Audit
Report for the Transportation Development Act Transportation Fund Reports;
Provide other direction to staff.
ADVANTAGES:
By receiving and filing these reports, the City will be accepting the auditors’ unqualified
opinion. As mentioned above, an unqualified opinion assures the reader that the
information presented in the reports fairly represents the financial position of the City.
DISADVANTAGES:
There are no disadvantages in relation to the recommended action.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Annual Comprehensive Financial Report and Independent Auditors’ Report on
Internal Control over Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
2. Single Audit
3. Transportation Development Act Transportation Fund Reports
Page 29 of 340
ATTACHMENT 1 - ACFR FY 2020-21
Available as a link:
http://www.arroyogrande.org/ArchiveCenter/ViewFile/Item/880
Attachments 1 - 3
ATTACHMENT 2 - Single Audit FY 2020-21
Available as a link:
http://www.arroyogrande.org/ArchiveCenter/ViewFile/Item/886
ATTACHMENT 3 - TDA Report FY 2020-21
Available as a link:
http://www.arroyogrande.org/ArchiveCenter/ViewFile/Item/885
Page 30 of 340
Item 8.d.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Jessica Matson, Legislative & Information Services Director/City Clerk
SUBJECT: Consideration of Cancellation of July 12, 2022 City Council Meeting
DATE: April 12, 2022
SUMMARY OF ACTION:
Cancellation of the July 12, 2022 City Council meeting.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is minimal cost savings due to reduced staff time associated with agenda and
meeting preparation.
RECOMMENDATION:
Cancel the regularly scheduled Council meeting of July 12, 2022.
BACKGROUND:
On August 14, 2007, the City Council considered the concept of establishing a policy of
designating a summer month for cancellation of Council meetings. The purpose was to
designate a month that would be “dark” from Council meetings in the summer so the City
Council and staff could coordinate their vacations during this period. Staff recommended
the month of July because it was the only full month in which school is not in session and
because it includes the July 4th holiday.
ANALYSIS OF ISSUES:
The City Council meets twice a month on the second and fourth Tuesdays. When the
Council considered the policy of designating a summer month for cancellation, concerns
were expressed regarding the impact on other meeting agendas and potential delays to
important items. Therefore, it was suggested that one meeting be cancelled in July as a
compromise. The City Council concurred and a policy was established to cancel the first
meeting in July of each year. It is recommended that this policy be observed this year by
cancelling the July 12th meeting.
Page 31 of 340
Item 8.d.
City Council
Consideration of Cancellation of July 12, 2022 City Council Meeting
April 12, 2022
Page 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Cancel the July 12, 2022 City Council Meeting;
2. Cancel the July 26, 2022 City Council Meeting;
3. Do not cancel any meetings in July 2022;
4. Direct staff to make changes to the current policy; or
5. Provide other direction to staff.
ADVANTAGES:
Cancelling the July 12, 2022 meeting provides the City Council and staff an opportunity
to plan a vacation during the summer months without being absent from a meeting or
being concerned about missing an item that is important for their vote or input.
DISADVANTAGES:
Cancellation of a regular meeting may result in heavier agendas at the prior and following
meetings.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website i n accordance with
Government Code Section 54954.2.
Page 32 of 340
Item 8.e.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Sarah Lansburgh, Deputy City Clerk
SUBJECT: Consideration of Appointments to the Arroyo Grande Tourism
Business Improvement Advisory Board
DATE: April 12, 2022
SUMMARY OF ACTION:
Appointment of Sean Schuur and Myraline Morris Whitaker to the Arroyo Grande Tourism
Business Improvement District (AGTBID) Advisory Board consistent with the
recommendation of the South County Chambers of Commerce (Chamber).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no financial or staffing impact from the recommended action.
RECOMMENDATION:
Appoint Sean Shuur and Myraline Morris Whitaker to the Arroyo Grande Tourism
Business Improvement District Advisory Board.
BACKGROUND:
The AGTBID Advisory Board was formed in 2013 to provide revenue to defray the
costs of services, activities and programs to market and promote lodging businesses
in the City through the promotion of scenic, recreational, cultural and other attractions.
The AGTBID Advisory Board is responsible for advising the City Council in the
administration and use of the assessment funds and to support the efforts of the City’s
consultants to promote tourism to directly benefit the City’s lodging industry. At its
inception, the AGTBID Advisory Board consisted of three (3) members from the
lodging industry. On February 13, 2018, the Council approved an amendment to the
AGTBID Bylaws amending the AGTBID Board membership to a minimum of three (3)
but not more than nine (9) members, 2/3rds of which shall be owners of lodging
businesses within the AGTBID or others with knowledge of tourism and/or the lodging
industry.
Page 33 of 340
Item 8.e.
City Council
Consideration of Appointments to the Arroyo Grande Tourism Business
Improvement Advisory Board
April 12, 2022
Page 2
ANALYSIS OF ISSUES:
There are currently three members on the AGTBID Advisory Board. Board Members Greg
Steinberger and Vivian Krug both served on the Board since 2018 until their terms expired
on February 13, 2022. In the event of a vacancy on the Advisory Board, applications may
be submitted to the City Clerk’s office. The Clerk’s office forwards the applications to the
South County Chambers of Commerce (SCCC) for consideration and possible
recommendation for appointment by the City Council. Applications not recommended for
appointment remain active for two years and possible consideration in the future.
Sean Schuur has expressed interest in serving on the Board and has submitted an
application. Mr. Schuur owns and operates a vacation rental in Arroyo Grande and is an
active member of the community. Mr. Schuur owns Sure Mortgage Solutions in Arroyo
Grande, and is a member of various community organizations serving Arroyo Grande and
the South County region.
Myraline Morris W hitaker has expressed interest in serving on the Board, and submitted
an application. Ms. Whitaker has over 30 years of experience working in the hospitality
industry, including owning a hospitality management company. She is also an active
member of the community including being a board member of the California Lodging
Association and the Pismo Beach Hospitality Association.
Mr. Schuur and Ms. Whitaker’s applications were reviewed by the SCCC for consideration
of possible appointment. Upon review completion, the SCCC submitted letters of
recommendation for Mr. Schuur and Ms. Whitaker to be appointed to the AGTBID
Advisory Board by the City Council.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Appoint Sean Schuur and Myraline Morris Whitaker to the AGTBID Advisory
Board;
2. Do not appoint Sean Schuur and/or Myraline Morris Whitaker to the AGTBID
Advisory Board and solicit other applicants; or
3. Provide other direction to staff.
ADVANTAGES:
The appointments will fill vacancies on the AGTBID Advisory Board.
DISADVANTAGES:
No disadvantages have been identified regarding this item.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
Page 34 of 340
Item 8.e.
City Council
Consideration of Appointments to the Arroyo Grande Tourism Business
Improvement Advisory Board
April 12, 2022
Page 3
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Application – S. Schuur
2. Application – M. Whitaker
3. Letter of Recommendation – S. Schuur
4. Letter of Recommendation – M. Whitaker
Page 35 of 340
ATTACHMENT 1
Page 36 of 340
Page 37 of 340
RECEIVED
CITY OF ARROYO GRANDE MAR 15 2022
"List of Citizens to Serve"
300 East Branch Street
Arroyo Grande, CA 93420
CITY CLERK'S OFFICE
CITY OF ARROYO GRANDE
...
Application to Board, Committee, or Commission
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMITTEE/COMMISSION FOR WHICH YOU WOULD
LIKE TO APPLY (You may maike more than one selection):
_Planning Commission
LTourism Business Improvement District Advisory Board
_--_Downtown Parking-Advisory-Board
_Architectural Review Committee
_Special committees/ subcommittees
************************************************************************************
Date of Application_0_3/_0_9/_2_02_2 ____ _
Name Whitaker
Last
Home Address
Myraline Morris
First
Home or Cell Phone Business Phone (805) 2[41, /~3 9::-
E-mail address (Optional)_____________ _
Do you reside within the City limits of Arroyo Grande? Yes 00
Are you a registered voter? Yes 00 No D
Occupation_H_o_te_li_er ___________________ _
Employer_R_e_ti_re_d ____________________ _
Education (Include professional or vocational licenses or certificates)
California State University, Los Angeles BA
Syracuse University, MA
No □
Community involvement (List organization memberships and committee assignments)
California Lodging Association, Board Member
Pisry,o Beach Hospitality Association, Member
Local Chamber of Commerces, Member
Please describe any background, training, education or interests that qualify you as an appointee
30 plus years in the hospitality industry in California. First hospitality job was in a 5 Star 5 Diamond Hotel right after
college. Managed Martin Resorts as the Chief Operating Officer from 2005-2008. Started my own Hospitality
Management Company in 2009. Managed two hotels in Pismo Beach and one in Morro Bay. Sold the company in 2021.
(Please attach additional pages if necessary)
\
(PLEASE COMPLETE THE REVERSE SIDE OF THIS FORl\i1'
ATTACHMENT 2
Page 38 of 340
What do you see as the objectives and goals of the advisory board, committee or commission for which you
are applying?
See attached
Please list three (3) Arroyo Grande references. PLEASE OBTAIN PERMISSION FROM INDIVIDUALS BEFORE
LISTING THEM AS A REFERENCE.
Carol Kerwin Phone: Name: ______________ Address:______ .
· Preston Allen . Ph Name: _________ __,Address: one:
Kendra Paulding Phone: Name: _________ __,Address: _ ______ .
Current meeting schedules are indicated below:
Planning Commission, l st and 3rd Tuesday of each month, 6:00 p.m.
Downtown Parking Advisory Board, meets as needed
Architectural Review Committee, l st Monday at 2:30 p.m. and 3rd Monday at 2:30 p.m. each month
Tourism Business Improvement District (TBID) Advisory Board, last Monday of each month, 3:30 p.m.
Are you willing to commit to the time necessary to fulfill the obligations of an appointment to a Board,
Committee or Commission? Yes 00 No D
I hereby declare that the foregoing information is true and complete to the best of my knowledge and
/~Date
Notice to Applicants:
1. Applicants appointed by the City Council are required to take an Oath of Office.
2. State law and the City's Conflict of Interest Code requires that Board Members, Committee Members, and
Commissioners file Statements of Economic Interests (Form 700) upon assuming office, annually, and upon leaving
an appointed office (e.g. sources of income, loans, gifts, investments, interests in real property within the City).
3. This application is a matter of public record and portions thereof are subject to disclosure pursuant to the California
Public Records Act.
4. Applications will remain active and on file for one (1) year.
Please return cpmpleted Application to:
CITY CLERK'S OFFICE
· 300 East Branch Street
Arroyo Grande CA 93420
Page 39 of 340
Goals should be three fold.
1. Convince Arroyo Grande business owners that Tourism is
good for them. Too often residents complain about the
"tourist season". I once saw a bumper sticker here, saying,
"If it's tourist season, why can't we shoot them?" Our
residents should understand the true value of Tourism. The
Transient Occupancy Tax (TOT) monies collected from
hotel visitors mean a great deal to a community such as
Arroyo Grande. Without those "pesky tourists", the
general cost of living in Arroyo Grande would be higher. In
most communities, TOT funds go towards improving
and/or building infrastructure for the city. Also, some TOT
funds should be spent on further marketing Arroyo Grande
as an important tourist destination.
2. Stimulate Arroyo Grande as a specific tourist destination
within San Luis Obispo County. Market attractions the
city has to offer, such as wineries, shopping in the charming
Historic Village, and the array of productions at the Clark
Center. Have docents host walking tours of the Village and
speak of its colorful history. Some years ago, as I was
speaking at an An-oyo Grande City Council meeting, I
made the mistake of referring to it as a "city". I was
immediately corrected by the then Mayor who said,
"Arroyo Grande is not a city, it is a charming historic ·
village". If so, fine, then let's market a story of the
Charming Historic Village.
3. Determine why guests are staying al their specific Arroyo ---------
Grande hotels, access to wine country, beach, couples'
retreats, family vacation, business. Build programs around
what the guests most wish to do and see in Arroyo Grande.
All hotels should have collateral material containing
information for all these options. Make sure the Arroyo
Grande collateral material at the California Welcome
Center is current, and is visited by staff regularly. We don't
wish to be the "Out of Sight, Out of Mind" destination.
Page 40 of 340
March 16, 2022
To the City Council of Arroyo Grande ,
I recommend Sean Schuur, an airbnb operator and business owner in Arroyo Grande, as a candidate for
the AGTBID Board of Directors . Sean owns an airbnb located at 214 N. Rena St. in Arroyo Grande. He is
also the owner of Sure Mortgage Solutions in Arroyo Grande. Sean served as the Chair of the Board of
Directors for South County Chambers of Commerce in recent years. He is very involved in the community
through various organizations and was named Citizen of the Year for Arroyo Grande and Nipomo. In
addition to his Arroyo Grande rental property, Sean also owns a vacation rental in Oceano and a hotel out
of state. His knowledge of the tour ism industry—combined with his financial expertise—will be an asset to
the Arroyo Grande Tourism Business Improvement District Board of Directors.
Please do not hesitate to call me at (805) 489-1488 with any questions.
Sincerely,
Nicole Moore
Interim CEO
South County Chambers of Commerce
ceo@southcountychambers.com
ATTACHMENT 3
Page 41 of 340
March 16, 2022
To the City Council of Arroyo Grande ,
I recommend Myraline Morris, a resident of Arroyo Grande, as a candidate for the AGTBID Board of
Directors. As a newly retired, local hotelier, she brings over 30 years of hospitality industry experience to
this position. I have had the privilege to work for Myraline at SeaCrest Oceanfront Hotel for over 10 years
and consider her a local tourism expert. She understands the value of tourism to Arroyo Grande and is
passionate about helping local residents understand the positive impact tourism dollars contribute to our
community. I am confident Myraline will be an asset to the Arroyo Grande Tourism Business Improvement
Advisory Board.
Please do not hesitate to call me at (805) 489-1488 with any questions.
Sincerely,
Nicole Moore
Interim CEO
South County Chambers of Commerce
ceo@southcountychambers.com
ATTACHMENT 4
Page 42 of 340
Item 8.f.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Jessica Matson, Legislative & Information Services Director/City Clerk
SUBJECT: Consideration of Rotational Schedule for the South County Chambers
of Commerce Monthly Arroyo Grande Business Meeting
DATE: April 12, 2022
SUMMARY OF ACTION:
Approval of a Council rotational schedule for attendance at the South County Chambers
of Commerce monthly Arroyo Grande Business Meeting.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact from this action.
RECOMMENDATION:
Consider and approve the list of City Council rotational assignments for attending the
South County Chambers of Commerce monthly Arroyo Grande Business Meeting.
BACKGROUND:
The South County Chambers of Commerce (“Chamber”) is an organization that serves
business members in Arroyo Grande, Avila Beach, Grover Beach, Nipomo, Oceano, and
Pismo Beach. The Chamber offers its members the ability to make connections with other
members, stay informed of local issues, and promote their businesses. The Chamber i s
committed to developing and maintaining a vital and thriving economy through its efforts
to promote the community, provide networking opportunities, represent the interests of
business with government, and take action on behalf of businesses on various business-
related issues.
The Chamber oversees various member-driven committees and steering committees.
Active committees include Ambassadors, Marketing and Beautification, Governmental
Affairs, and Special Events. In addition, monthly Local Business Meetings are currently
held for Arroyo Grande, Grover Beach, Pismo Beach, and Nipomo. The Arroyo Grande
Business Meetings are being held on the 3rd Thursday of the month from 8:30 a.m. to
9:30 a.m. and are dark in November and December.
Page 43 of 340
Item 8.f.
City Council
Consideration of Rotational Schedule for the South County Chambers of
Commerce Monthly Arroyo Grande Business Meeting
April 12, 2022
Page 2
ANALYSIS OF ISSUES:
Council Member Storton currently serves as the Council appointed representative on the
Chamber’s Governmental Affairs Committee. At the City Council’s March 22nd meeting,
Council Member Storton referred to the Chamber’s Local Business Meetings that are held
monthly for Arroyo Grande businesses. He noted that, while he is not assigned to at tend
the Arroyo Grande Business Meeting, he and other Council members have tried to attend
the monthly meetings, though there is no established Council attendance schedule. He
suggested that a schedule be created through December 2022 to assign a Council
Member to attend the monthly Arroyo Grande Business Meeting on a rotating basis.
Mayor Pro Tem George concurred. Following Council comments, staff was directed to
place this matter on a future agenda for consideration of a rotational schedule. Mayor Ray
Russom and Council Member Barneich commented that they are not able to attend these
meetings due to prior commitments at the same time.
A rotational list between Mayor Pro Tem George, Council Member Paulding and Council
Member Storton has been prepared (Attachment 1) and is presented to the Council for
review and approval at this time.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the list of City Council rotational assignments for attending the monthly
South County Chambers of Commerce Arroyo Grande Local Business Meeting;
2. Modify and approve the list of City Council rotational assignments for attending the
monthly South County Chambers of Commerce Arroyo Grande Local Business
Meeting; or
3. Provide other direction to staff.
ADVANTAGES:
Approval of the rotational list will provide an opportunity for all members of the City Council
to attend the Chamber’s monthly Arroyo Grande Local Business Meeting.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Page 44 of 340
Item 8.f.
City Council
Consideration of Rotational Schedule for the South County Chambers of
Commerce Monthly Arroyo Grande Business Meeting
April 12, 2022
Page 3
Attachments:
1. Proposed Schedule of Council Rotation Assignments
Page 45 of 340
ATTACHMENT 1
PROPOSED SCHEDULE OF COUNCIL ROTATIONAL ASSIGNMENTS
SOUTH COUNTY CHAMBERS OF COMMERCE
ARROYO GRANDE BUSINESS MEETING SCHEDULE
Date Time Council Attendee
April 21, 2022 8:30 a.m. – 9:30 a.m. Paulding
May 19, 2022 8:30 a.m. – 9:30 a.m. George
June 16, 2022 8:30 a.m. – 9:30 a.m. Storton
July 21, 2022 8:30 a.m. – 9:30 a.m. Paulding
August 18, 2022 8:30 a.m. – 9:30 a.m. George
September 15, 2022 8:30 a.m. – 9:30 a.m. Storton
October 20, 2022 8:30 a.m. – 9:30 a.m. Paulding
November 2022 Dark N/A
December 2022 Dark N/A
Page 46 of 340
Item 8.g.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk
SUBJECT: Consider Adoption of an Ordinance Adding Chapter 2.21 to Title 2 of
the Arroyo Grande Municipal Code (AGMC) Establishing By-District
Elections for Four Council Members, Defining District Boundaries,
and Scheduling the Order of Elections for Each District
DATE: April 12, 2022
SUMMARY OF ACTION:
The Ordinance adds Chapter 2.21 to the Arroyo Grande Municipal Code (“AGMC”) to
establish by-districts elections for four Council Members.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no financial impact from adopting the Ordinance. However, transitioning to
district elections required the City to retain the services of a demographer. The cost of
such services are projected to be approximately $24,000 and have been budgeted in the
FY 2021-2023 Biennial Budget.
RECOMMENDATION:
Adopt an Ordinance adding Chapter 2.21 to Title 2 of the Arroyo Grande Municipal Code
establishing by-district elections for four Council members, defining district boundaries,
and scheduling the order of elections for each district.
BACKGROUND:
On October 2, 2019, the City received a Notice of Violation (‘NOV”) of the California Voting
Rights Act (“CVRA”) and accompanying documentation from attorney Robert Good man
on behalf of his client, Maria Minicucci, alleging that the City’s u se of an at-large election
system created racially polarized voting in violation of the CV RA. On October 22, 2019,
the City Council adopted a Resolution declaring its intent to transition from at -large to
district-based elections by November 8, 2022 , and authorized a settlement agreement
with Ms. Minicucci.
Pursuant to Elections Code Section 10010, the City conducted its first two public
hearings on July 27, 2021, and August 10, 2021, prior to drafting maps of proposed
districts. At the July 27th hearing, the City’s demographer, National Demographics
Page 47 of 340
Item 8.g.
City Council
Consider Adoption of an Ordinance Adding Chapter 2.21 to Title 2 of the Arroyo
Grande Municipal Code (AGMC) Establishing By-District Elections for Four
Council Members, Defining District Boundaries, and Scheduling the Order of
Elections for Each District
April 12, 2022
Page 2
Corporation (NDC) provided a general overview of the districting process and Council
received initial public input on communities of interest and approved the timeline for
developing and approving a Council district map. At the August 10th hearing, NDC and
staff provided further information on the districting process and outreach initiatives.
Council received further input from the public on a list of neighborhoods and communities
of interest to consider in the district map-drawing process. NDC’s staff led two public
workshops conducted in the Fall of 2021 to assist in the map drawing process and
evaluated each of the maps submitted for compliance with applicable laws . All maps
collected from the public by the February 8, 2022 deadline were posted on the City’s
website on February 15, 2022.
A third public hearing was held on February 22, 2022, to review draft maps submitted by
the public and NDC. At that hearing, Council heard an update from staff and a
presentation from NDC regarding the map-drawing process, public map submissions, and
the legal requirements for developing a district -based election system. After Council
discussion, Plan 902, as originally submitted, was selected for further consideration at the
next public hearing. Council also selected P lans 202, 902, and 903 for further
consideration with requested modifications. In total, Council requested four (4) maps for
consideration at the next public hearing. These four maps were posted on the City’s
website on March 1, 2022, at www.arroyogrande.org/districtelections. Council also
discussed a proposed election sequence, as required by the Election Code. The Council
concurred that the public be provided time to review final map selections and discuss the
election sequence further at the next public hearing.
A fourth of four required public hearings was held on March 8, 2022, to discuss the four
maps selected for further consideration at the previous public hearing, including the
modifications requested on three of the maps. Council also discussed district numbering
and election sequencing. Council concurred that the proposed numbering of districts was
clear and should remain the same. Following discussion and hearing public input, a
majority of the Council selected Plan 202 Mod and an election sequence as follows:
District 1 and District 4 up for election this November 2022; and
Districts 2 and 3 up for election in 2024.
Sequencing of the elections by district does not impact the ability of seated Council
members to serve out the remainder of their existing terms of office.
On March 22, 2022, Council held a fifth public hearing to receive input on the final map
selection and election sequencing and introduced an ordinance establishing by-district
elections for four Council members, defining district boundaries, and scheduling an
election sequence. The proposed ordinance, Attachment 1, reflected the Council’s
Page 48 of 340
Item 8.g.
City Council
Consider Adoption of an Ordinance Adding Chapter 2.21 to Title 2 of the Arroyo
Grande Municipal Code (AGMC) Establishing By-District Elections for Four
Council Members, Defining District Boundaries, and Scheduling the Order of
Elections for Each District
April 12, 2022
Page 3
direction on March 8, 2022 and adds Chapter 2.21, “Elections” to Title 2, Administration
and Personnel, to the AGMC.
ANALYSIS OF ISSUES:
The Ordinance is now ready for adoption. The Ordinance will become effective thirty days
after final passage.
The Ordinance must be adopted by April 17, 2022, and district information forwarded to
the County Clerk-Recorder by April 22, 2022.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Ordinance adding Chapter 2.21 to Title 2 of the Arroyo Gran de Municipal
Code establishing by-district elections for four Council members, defining district
boundaries, and scheduling the order of elections for each district; or
2. Provide other direction to staff.
ADVANTAGES:
Adopting the Ordinance will meet the map adoption deadline of April 17, 2022.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
Adoption of this Ordinance is exempt from environmental review as the adoption of this
Ordinance does not qualify as a “project” pursuant to the California Environmental Quality
Act, under Public Resource Code Section 21065 and CEQA Guidelines Section 15320,
15378, and 15061(b)(3), as there is no possibility that such action would cause either a
direct, or reasonably foreseeable indirect, physical change in the environment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. A Summary of the Ordinance was published in the
Newspaper in accordance with Government Code Section 40806.
Page 49 of 340
Item 8.g.
City Council
Consider Adoption of an Ordinance Adding Chapter 2.21 to Title 2 of the Arroyo
Grande Municipal Code (AGMC) Establishing By-District Elections for Four
Council Members, Defining District Boundaries, and Scheduling the Order of
Elections for Each District
April 12, 2022
Page 4
Attachments:
1. Proposed Ordinance
2. March 22, 2022 Staff Report
3. March 8, 2022 Staff Report
4. February 22, 2022 Staff Report
5. August 10, 2021 Staff Report
6. July 27, 2021 Staff Report
Page 50 of 340
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE, ADDING CHAPTER 2.21 TO TITLE 2
OF THE CITY OF ARROYO GRANDE MUNICIPAL CODE
ESTABLISHING BY-DISTRICT ELECTIONS FOR FOUR
COUNCIL MEMBERS, DEFINING DISTRICT
BOUNDARIES, AND SCHEDULING THE ORDER OF
ELECTION FOR EACH DISTRICT
WHEREAS, the City of Arroyo Grande (“City”) currently elects four (4) Council members
and one (1) Mayor using an at-large election system; and
WHEREAS, in response to threatened litigation regarding a lleged non-compliance with
the California Voting Rights Act (“CVRA”), the City Council of the City of Arroyo Grande
(“City Council”) has determined that it is in the best interest of the City to shift from its
current at-large election system to a by-district election system for four (4) Council
members and to continue electing the mayor at-large; and
WHEREAS, on October 22, 2019 the City Council adopted Resolution No. 4949,
declaring the City’s intention to transition from at-large to district-based elections for
Council members pursuant to Elections Code Section 10010; and
WHEREAS, California Government Code section 34886 permits the City Council to
change the City’s method of election by ordinance, with certain formalities, to require the
members of the legislative body to be elected by district with an elective mayor; and
WHEREAS, pursuant to California Government Code section 34886, it is declared that
the purpose of this change in the method of electing Council members is to further the
purposes of the California Voting Rights Act of 2001, (California Elections Code section
14025 et seq.) and implement the guarantees of Section 7 of Article I and of Section 2 of
Article II of the California Constitution; and
WHEREAS, the City engaged an expert demograph ic firm to assist the City with the
process of analyzing the City’s population, developing draft maps, and gathering input
from residents on the possible maps; and
WHEREAS, in accordance with Elections Code section 10010, the City Council held two
(2) public hearings to obtain input on proposed district boundaries on July 27, 2021 and
August 10, 2021; and
WHEREAS, the City conducted public workshops on September 18, 2021 and October
28, 2021 on the proposed district maps and made presentations to eight (8) community
organizations; and
Page 51 of 340
ORDINANCE NO.
PAGE 2
WHEREAS, on February 15, 2022, the City posted all draft maps submitted by the public
on its website for public review; and
WHEREAS, on March 1, 2022, the City posted four (4) Council-selected focus district
maps prepared by its demographer on its website for public review; and
WHEREAS, at its regular meetings on February 22, 2022, March 8, 2022 and March 22,
2022, the City Council held three (3) additional public hearings at which the public was
invited to provide input regarding the draft maps and the sequence of district elections;
and
WHEREAS, at its March 8, 2022, meeting, the City Council provided direction to staff to
bring back this Ordinance with a designated draft district map for the consideration of the
City Council; and
WHEREAS, on March 22, 2022, the City Council introduced, read by title, and waived
further reading of this Ordinance; and
WHEREAS, the City Council has satisfied all legal prerequisites to the enactment of this
Ordinance; and
WHEREAS, the purpose of this Ordinance is to enact, pursuant to California Government
Code section 34886, an ordinance providing for the election of Council members by-
district in four (4) single-member districts, as reflected in Exhibit A to this Ordinance, and
the election of a Mayor by an at-large election.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The above recitals are true and correct and are
incorporated herein by this reference.
SECTION 2. Chapter 2.21 entitled “Elections” is hereby added to Title 2 of the City of
Arroyo Grande Municipal Code.
SECTION 3. At-Large Election of Mayor. Section 2.21.010 of Chapter 2.21 is hereby
added to Title 2 of the City of Arroyo Grande Municipal Code to read as follows:
At-Large Election of Mayor.
The mayor shall be elected at-large and have a term of two (2) years. At a
general municipal election in 1982, the voters determined to have an
elected mayor who should serve a term of two (2) years.
Page 52 of 340
ORDINANCE NO.
PAGE 3
SECTION 4. By-District Elections. Section 2.21.020 is hereby added to Chapter 2.21 of
Title 2 of the City of Arroyo Grande Municipal Code to read as follows:
By-District Elections of Council members.
A. Pursuant to California Government Code section 34886, four (4)
members of the City Council of the City of Arroyo Grande shall be elected
by-district in separate single-member districts.
1. Members of the City Council shall be elected in the electoral districts
established by subdivision B of this Section, as may be subsequently
reapportioned pursuant to State law. Elections shall take place “by
district” as that term is defined in California Government Code
section 34871, meaning one Council member shall be elected from
each district, by the voters of that district alone.
2. Any candidate for City Council must reside in, and be a registered
voter in, the district in which he or she seeks election at the time
nomination papers are issued. Any Council member elected or
appointed to the seat of a specific district must reside in that district
and be a registered voter in that district for his or her full term of
office.
3. Termination of residency in a district by a Council member shall
create a vacancy for that City Council district unless a substitute
residence within the district is declared and established within thirty
(30) days after the termination of residency.
4. Notwithstanding any other provision of this section, the Council
members in office at the time this section takes effect shall continue
in office until the expiration of the term to which they were elected. In
the event a vacancy occurs during a Council member’s term, the
vacancy shall be filled pursuant to the provisions of Government
Code section 36512 (b).
B. City Council Districts and District Elections. Four (4) Council
members shall be elected on a “by-district” basis from the Council districts
shown and numbered on the map titled ‘City of Arroyo Grande District Map’
attached as Exhibit A, a copy of which shall be on file in the City Clerk’s
office. In 2022, and every four (4) years thereafter, the following two (2) City
Council districts shall be elected by-district: District 1 and District 4. In 2024,
and every four (4) years thereafter, the following two (2) City Council
districts shall be elected by-district: District 2 and District 3.
C. Amendment of District Boundaries. Pursuant to Elections Code
section 21601, as it may be amended from time to time, the City Council
shall adjust the boundaries of any or all of the districts following each
decennial federal census to ensure that the districts are in compliance with
all applicable provisions of law.
Page 53 of 340
ORDINANCE NO.
PAGE 4
SECTION 5. CEQA. Based upon the whole of the administrative record before it, the City
Council hereby finds that a transition from at-large to by-district elections is exempt from
environmental review under the California Environmental Quality Act (“CEQA”) (Pub.
Resources Code, §21000 et seq.) pursuant to State CEQA Guidelines (Cal. Code Regs.,
tit. 14, §15000 et seq.) sections 15061(b)(3), 15320, and 15378(b)(3). Adoption of this
Ordinance is an organizational and administrative activity of the City, does not have the
potential to result in either a direct or reasonably foreseeable indirect physical change in
the environment, and is therefore not a project for purposes of CEQA. (State CEQA
Guidelines, §§15061(b)(3); 15378(b)(5).) In the event adoption of this Ordinance does
constitute a project, it is categorically exempt under the Class 20 (Changes in the
Organization of Local Governments) categorical exemption. (State CEQA Guidelines,
§15320.) Further, none of the exceptions to the exemptions found in State CEQA
Guidelines Section 15300.2 apply. Staff is hereby directed to prepare, execute and file
with the San Luis Obispo County Clerk a CEQA Notice of Exemption within five (5)
working days of the adoption of this Ordinance.
SECTION 6. Severability. If any provision of this Ordinance or the application the reof to
any person or circumstance is for any reason held to be invalid or unconstitutional by a
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions of this Ordinance. The City Council hereby declares that it would
have passed this Ordinance and each and every section, subsection, sentence, clause,
or phrase not declared invalid or unconstitutional without regard to whether any portion
of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 7. Effective Date. This Ordinance shall take effect and be in full force and effect
thirty (30) days after its passage.
SECTION 8. Publication. A summary of this Ordinance shall be published in a newspaper
published and circulated in the City of Arroyo Grande at least five (5) days prior to the
City Council meeting at which the proposed Ordinance is to be adopted. A certified copy
of the full text of the proposed Ordinance shall be posted in the office of the City Clerk.
Within fifteen (15) days after adoption of the Ordinance, the summary with the names of
those City Council members voting for and against the Ordinance shall be published
again, and the City Clerk shall post a certified copy of the full text of such adopted
Ordinance.
On motion by Council Member ______, seconded by Council Member _______, and by
the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this 12th day of April, 2022.
Page 54 of 340
ORDINANCE NO.
PAGE 5
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 55 of 340
ORDINANCE NO.
PAGE 6
Page 56 of 340
ITEM 8.g.:
Attachment 2 – March 22, 2022 Staff Report
Attachment 2 is available as a link: https://pub-
arroyogrande.escribemeetings.com/filestream.ashx?
DocumentId=1810
Attachment 2
Page 57 of 340
ITEM 8.g.:
Attachment 3 – March 8, 2022 Staff Report
Attachment 3 is available as a link: https://pub-
arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=1635
Attachment 3
Page 58 of 340
ITEM 8.g.:
Attachment 4 – February 22, 2022 Staff Report
Attachment 4 is available as a link: https://pub-
arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=1421
Attachment 4
Page 59 of 340
ITEM 8.g.:
Attachment 5 – August 10, 2021 Staff Report
Attachment 5 is available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/11337?fileID=17380
Attachment 5
Page 60 of 340
ITEM 8.g.:
Attachment 6 – July 27, 2021 Staff Report
Attachment 6 is available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/11249?fileID=17361
Attachment 6
Page 61 of 340
1 Item 8.h.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
March 22, 2022, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 E Branch Street, Arroyo Grande, CA 93420
Webinar ID: 832 5584 8846
By Telephone: 1-669-900-6833; 1-346-248-7799
Council Members Present: Mayor Ray Russom, Council Member
Paulding, Council Member Barneich, Council
Member Storton, Mayor Pro Tem George
Staff Present: City Clerk Jessica Matson, City Attorney
Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Acting Planning Manager Andrew
Perez, Assistant Planner Patrick Holub
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with
Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was held by teleconference.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Jim Gregory, I.O.O.F. Lodge 258, led the flag salute.
5. AGENDA REVIEW
Mayor Ray Russom suggested that the Council hear the following items out of order after Item 8: Item
12 Council Reports, Item 13 Council Communications, followed by Items 9.a., 11.b. and then 11.a. The
Council concurred.
Page 62 of 340
2 Item 8.h.
5.a. Closed Session Announcements
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957:
Title: City Manager
City Attorney Carmel announced that there was no reportable action.
5.b. Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem George
Move that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
AYES (5): Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council
Member Storton, and Mayor Pro Tem George
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a. Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b. City Manager Communications
City Manager McDonald announced that the City has hired Christina Alvarez as the Community
Services Specialist; provided information regarding the Strother Park Public Art Project Ribbon
Cutting Ceremony, sports leagues returning to Soto Sports Complex, Recreation Services'
Bunny Gram Program; and discussed upcoming items for Council consideration.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.c. Honorary Proclamation Declaring the Month of April 2022 as "Month of the Child" and
“Child Abuse Prevention Month”
Mayor Ray Russom read the Honorary Proclamation Declaring the Month of April 2022 as
"Month of the Child" and "Child Abuse Prevention Month". Jaime Sanbonmatsu, accepted the
proclamation.
Mayor Ray Russom invited public comment. Speaking from the public was Lisa Fraser. No
further public comments were received.
No action was taken on this item.
Page 63 of 340
3 Item 8.h.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Dale Anthem, Krista
Jeffries, and Simone. No further public comments were received.
8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion. There were none.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Barneich
Seconded by Council Member Storton
Approve Consent Agenda Items 8.a. through 8.f., with the recommended courses of action. City
Attorney Carmel read the full title of the Ordinance in item 8.d.
AYES (5): Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council Member
Storton, and Mayor Pro Tem George
Passed (5 to 0)
8.a. Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of February 16 through February 28,
2022.
8.b. Approval of Minutes
Approved the minutes of the Regular City Council Meeting of March 8, 2022 and Special City
Council Meeting of March 11, 2022, as submitted.
8.c. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency
Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote
Teleconference Meetings of the Legislative Bodies Pursuant to Government Code
Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE
CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF
REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY
OF ARROYO GRANDE PURSUANT GOVERNMENT CODE SECTION 54953(e)".
8.d. Consideration of Adoption of an Ordinance Amending Chapter 8.08 of Title 8 of the
Arroyo Grande Municipal Code Regarding the Sale and Discharge of Class C (“Safe and
Sane”) Fireworks
Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING CHAPTER 8.08 OF THE ARROYO GRANDE MUNICIPAL
CODE RELATING TO THE DISCHARGE OF “SAFE AND SANE” FIREWORKS".
Page 64 of 340
4 Item 8.h.
8.e. Consideration of Adoption of a Resolution Pursuant to Public Contract Code Section
22050 Terminating the Emergency Declaration for the Storm Drain System at 251 East
Grand Avenue Project, PW 2021-12
1) Received and filed the final report of the emergency storm drain system repairs project at 251
East Grand Avenue; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE TERMINATING THE EMERGENCY
DECLARATION FOR REPAIRS TO THE STORM DRAIN SYSTEM AT 251 EAST GRAND
AVENUE".
8.f. Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Report.
9. PUBLIC HEARINGS
The Council heard Item 12 next followed by Item 13.
9.a. Public Hearing on the Establishment of a District-Based Election System and
Introduction of an Ordinance Establishing By-District Elections for Four Council
Members, Defining District Boundaries, and Scheduling the Order of Elections for Each
District
City Clerk Matson introduced the item and Daniel Phillips, Consultant with National
Demographics Corporation, provided a presentation regarding the process for transitioning to
District Elections.
Mayor Ray Russom opened the public hearing. Speaking from the public was Jim Guthrie.
Upon hearing no further public comments, Mayor Ray Russom closed the public hearing.
Moved by Council Member Storton
Seconded by Mayor Pro Tem George
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE, ADDING CHAPTER 2.21 TO TITLE 2 OF THE CITY OF ARROYO
GRANDE MUNICIPAL CODE ESTABLISHING BY-DISTRICT ELECTIONS FOR FOUR
COUNCIL MEMBERS, DEFINING DISTRICT BOUNDARIES, AND SCHEDULING THE
ORDER OF ELECTION FOR EACH DISTRICT", and clarified the selection of Plan 202 Mod,
with an election sequence of Districts 1 and 4 in November 2022 and Districts 2 and 3 in 2024.
AYES (4): Council Member Paulding, Council Member Barneich, Council Member Storton, and
Mayor Pro Tem George
NOES (1): Mayor Ray Russom
Passed (4 to 1)
10. OLD BUSINESS
None.
Page 65 of 340
5 Item 8.h.
11. NEW BUSINESS
The Council heard Item 11.b. next.
Mayor Ray Russom called for a brief break at 8:55 p.m. The Council reconvened at 9:03 p.m. and
returned to Item 11.a.
11.a. Study Session Regarding Short Term Rentals (Vacation Rentals and Homestays) and
Potential Revisions to the City’s Short Term Rental Ordinance
City Attorney Carmel commented on the Fair Political Practices Commission's (FPPC) advice
regarding the conflicts of interest for Mayor Ray Russom, Mayor Pro Tem George, Council
Member Storton, and Council Member Barneich.
City Clerk Matson explained the process for randomly drawing straws to determine which two of
the conflicted Council members may hear the item. Mayor Ray Russom, Mayor Pro Tem
George, and Council Members Barneich and Storton drew straws. Mayor Ray Russom and
Council Member Storton drew the short straws and remained in the meeting to hear the item.
Mayor Pro Tem George and Council Member Barneich left the meeting.
Community Development Director Pedrotti introduced the item and Assistant Planner Holub
provided a presentation and responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public were John Keen, and Jim
Guthrie. City Clerk Matson read into the record written comments received from Krista Jeffries.
No further public comments were received.
Council discussion ensued regarding staff recommendations.
At 10:52 p.m., Mayor Ray Russom stated that pursuant to Council policy, the Council must vote
unanimously to continue the meeting past 11:00 p.m.
Mayor Ray Russom moved to continue the meeting to 11:10 p.m. Council Member Paulding
seconded the motion, and the motion passed unanimously by voice vote.
Council directed staff to include a Short Term Rental buffer for homestays and vacation rentals;
apply a cap of 120 vacation rentals; send the performance standards and parking standards
sections of the Ordinance to Planning Commission for review; do not place approvals on a
cancelled Planning Commission agenda; charge for mailing labels to notice neighbors; revoke
permits if no Transient Occupancy Tax (TOT) is generated within a 12 month period; research a
full service company to administer host compliance; add a section to the permit application
where applicants can state they will provide contact information to neighbors each year; and
create a process to notify the public regarding the number of current permits. Council also
requested that staff bring back a discussion regarding administrative fines for violation of the
Ordinance.
No action was taken on this item.
Page 66 of 340
6 Item 8.h.
11.b. Study Session for City Council to Provide Direction on a New Ordinance to Implement
Senate Bill 9
Acting Planning Manager Perez presented the staff report. Acting Planning Manager Perez,
Community Development Director Pedrotti and City Manager McDonald responded to questions
from Council.
Mayor Ray Russom invited public comment. Speaking from the public was Rachel Mann, John
Keen, and Jim Guthrie. City Clerk Matson read into the record written comments from Krista
Jeffries. No further public comments were received. City Attorney Carmel and City Manager
McDonald responded to questions from the public.
Council expressed support for the proposed draft Ordinance and staff recommendations
including the prohibition of short term rentals and requiring undergrounding of utilities. Council
directed staff to provide clarification in Section D of the draft Ordinance regarding parking, to
leave the height restriction for further discussion, and requested the addition of a disclaimer
regarding abiding by individual CCRs.
No action was taken on this item.
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
12.a. MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. South San Luis Obispo County Sanitation District (SSLOCSD)
3. Tourism Business Improvement District Advisory Board
4. Other
12.b. MAYOR PRO TEM GEORGE:
1. County Water Resources Advisory Committee (WRAC)
2. Visit SLO CAL Advisory Board
3. Other
12.c. COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
Page 67 of 340
7 Item 8.h.
12.d. COUNCIL MEMBER STORTON:
1. Brisco/Halcyon Interchange Subcommittee
2. Five Cities Fire Authority (FCFA)
3. Integrated Waste Management Authority Board (IWMA)
4. South County Chambers of Commerce Governmental Affairs Committee
5. Other
12.e. COUNCIL MEMBER PAULDING:
1. Air Pollution Control District (APCD)
2. Brisco/Halcyon Interchange Subcommittee
3. Council of Governments/Regional Transit Authority/ South County Transit
(SLOCOG/SLORTA/SCT)
4. REACH SLO Advisory Commission
5. Other
13. COUNCIL COMMUNICATIONS
Council Member Storton discussed having a rotational schedule for the Arroyo Grande Business
Meetings hosted by the South County Chambers of Commerce. Mayor Pro Tem George and Council
Member Paulding concurred and stated that they would like to be included in the rotation.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting at 11:08 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
Page 68 of 340
Item 8.i.
MEMORANDUM
TO: City Council
FROM: Michael T. Martinez, Chief of Police
Bill Robeson, Assistant City Manager/Public Works Director
BY: Zak Ayala, Police Commander
Raul Juarez, Fleet Maintenance Coordinator
SUBJECT: Consideration to Declare Police and Public Works Surplus Property
DATE: April 12, 2022
SUMMARY OF ACTION:
Authorize the disposal or sale of vehicles from the Police Department fleet and vehicles
and equipment from the Public Works Department.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Upon sale of the surplus vehicles and equipment, the City will realize an increase in
General Fund revenue. Minimal staff time will be necessary to assist with processing the
necessary documentation to sell the vehicles and equipment through a surplus auction
house or other municipal organization.
RECOMMENDATION:
Adopt a Resolution declaring the vehicles and equipment as surplus and authorize their
sale or disposal.
BACKGROUND:
Police Department Surplus Vehicles
The City owns eight vehicles in the Police fleet that have outlived their usefulness. These
include a pickup truck, a patrol canine (K9) SUV, a passenger car, a flatbed truck, and
four Dodge Chargers.
The pickup truck is a 2015 Dodge Ram 3500 primarily assigned as a utility vehicle. This
is the only vehicle in the fleet that is tow-rated to pull the Department’s DUI trailer safely.
This truck is not within the Department’s fleet leasing program and has been out of
warranty for several years. The patrol K9 SUV is a 2017 Ford Explorer equipped and
outfitted for use by a police canine. The vehicle does not have a traditional passenger
compartment and is designed for the transportation and protection of a police service dog.
Page 69 of 340
Item 8.i.
City Council
Consideration to Declare Police and Public Works Surplus Property
April 12, 2022
Page 2
This vehicle cannot be utilized for patrol use in its current state due to features specific to
the support of a police canine and the lack of a prisoner compartment. The Department
does not have a police service dog and does not foresee re -implementing its canine
program. The 2017 Ford Explorer is not within the Department’s fleet leasing program
and is out of warranty. The Department would like to replace this canine patrol vehicle
with a standard patrol vehicle in FY 2022-23. The passenger car is a 2005 Chevrolet
Impala outfitted for use by the Police Volunteer program. The Chevrolet is not in the
Department’s leasing program, is not covered by warranty, and is seeing increases in
maintenance and logistical costs to remain operational due to its age. The four Dodge
Chargers were replaced with Ford Explorers in FY 2021 -22. They are no longer under
warranty and have increased maintenance needs. Lastly the 2001 Ford F -550 flatbed
truck is no longer needed and is out of warranty.
Public Works Surplus Vehicles and Equipment
The City owns two pieces of equipment and seven vehicles in the Public Works fleet that
have outlived their usefulness and are recommended for surplus. These include a tractor,
a wood chipper, and seven service/pickup trucks. The wood chipper would require
retrofitting to meet current emission standards, and at this time, it is more beneficial to
rent a chipper as the need arises until a new chipper can be purchased as planned in FY
2022-23. The Kubota tractor was purchased in January of 2003 and has since been
replaced with a new Kubota tractor purchased in June of 2019. The service truck (PW -
36) is a 1977 Ford F-350 assigned to the mechanic’s shop. This truck is difficult to start
and has started leaking fluids. Although this truck has only 54,664 miles, it requires
significant and costly repairs that are well above its value .
The last set of (six) trucks recommended for surplus are a 1996 Ford F-250, originally
purchased by the Streets Division, a 1996 Ford F-250, a 1997 Ford Ranger, three 2003
Ford F-150’s assigned to the Streets and Utilities Division, and a 2008 Dodge Dakota,
formerly assigned to the Police Department and currently in Public Works. Each has
various mechanical problems that make them unsafe to operate along with high mileage
(100,000 to 140,475 miles and transmission issues).
The City’s Administrative Policy and Procedure C-006 states that replacement of
equipment should consider the following criteria:
1. Condition of the equipment
2. Age of equipment (for autos – 5 years and/or 80,000 miles)
3. Maintenance history of the equipment
Award of Contract for Police and Public Works Fleet Leasing Program
On July 27th, 2021, the City Council approved the purchase of six (6) unmarked 2021
Ford Explorer vehicles for use by the Police Department’s Administrative Staff and
Detectives; and the purchase of two (2) marked 2021 police motorcycles for use by the
Police Department’s Traffic Enforcement officers. The purchase of one (1) 2022 Ford
F350 Truck with a service bed for the use of the City’s Fleet Maintenance Coordinator
Page 70 of 340
Item 8.i.
City Council
Consideration to Declare Police and Public Works Surplus Property
April 12, 2022
Page 3
and the purchase of one (1) 2022 Ford F -150 Truck for the use of the Public Works
Department, Streets Division staff was also approved. All ten of the new vehicles
approved on July 27th, 2021, have been purchased and are replacing older/out of
warranty patrol vehicles and service trucks recommended for surplus.
ANALYSIS OF ISSUES:
The vehicles recommended for surplus, listed in Exhibit A, are outside of the
Department’s leasing program, and are not under any warranty, leaving the Department
to incur any ongoing maintenance costs. The current patrol fleet was to be replaced in FY
2021-22, but replacement was deferred for one year for financial savings to the City
related to the COVID-19 pandemic.
The Public Works Department’s equipment and vehicle fleet is slowly and systematically
being replaced. As the equipment and fleet ages, the cost of maintenance increases. The
issues of age and cost of maintenance are applicable to each of the Public W orks items,
listed in Exhibit A. Due to Covid-19, it was not possible to utilize an auction service, which
has been the most efficient and cost-effective way to surplus. Now that restrictions are
easing, and the auction house is holding both online and in person auctions, it is possible
to have the surplus property hauled away and auctioned off.
ALTERNATIVES:
The following alternatives are provided for the Council’s con sideration:
1. Adopt the Resolution declaring the vehicles as surplus and authorize their sale or
disposal;
2. Do not adopt the Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
Approving the recommended action will mitigate continued maintenance costs of older
fleet vehicles and equipment. The City will realize General Fund revenues and remove
unused and outdated inventory property.
DISADVANTAGES:
No disadvantages noted at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Page 71 of 340
Item 8.i.
City Council
Consideration to Declare Police and Public Works Surplus Property
April 12, 2022
Page 4
Attachments:
1. Proposed Resolution
Page 72 of 340
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING VEHICLES AND
EQUIPMENT AS SURPLUS AND AUTHORIZING THEIR
SALE OR DISPOSAL
WHEREAS, the City of Arroyo Grande (“City”) owns the vehicles and equipment listed in
Exhibit A; and
WHEREAS, these vehicles and equipment can be classified as surplus property and
made available for sale to private parties, other municipalities, or disposed of.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby declare as surplus the vehicles and equipment described in Exhibit A
attached hereto and incorporated herein, and authorizes staff to sell/dispose of said
vehicles and equipment in compliance with authorized disposition procedures.
On motion by Council Member , seconded by Council Member , and on
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 12th day of April, 2022.
Page 73 of 340
RESOLUTION NO.
PAGE 2
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 74 of 340
RESOLUTION NO.
PAGE 3
EXHIBIT A
SURPLUS VEHICLES AND EQUIPMENT AVAILABLE FOR SALE OR DISPOSAL
4-12-22
PUBLIC WORKS VEHICLES (7):
Vehicle # Year Make/Model Vin # License # Mileage
PW -36 1977 Ford F-350 F37HRY22180 E690048 54,664
PW -45 1996 Ford F-250 1FTHF25HOTEB57009 E020039 78,706
P-16 1997 Ford Ranger 1FTCR10A2VPB09513 051405 73,816
PW -60 2003 Ford F-150 1FTRX17W93KA48107 1142353 102,617
P-61 2003 Ford F-150 1FTRX17W43NA88299 1160356 126,770
PW -62 2003 Ford F-150 1FTRF17W13NA91745 1177354 140,475
PD-4612 2008 Dodge
Dakota
1D7HE28K69S719704 1457087 93,122
EQUIPMENT (2):
Equipment # Year Make/Model Hours of Use
PW -111 1990 Eegerbeever Model 290 Wood Chipper 3,088
P/ST- 405 2003 Kubota Tractor Model LA482 241.8
POLICE DEPARTMENT VEHICLES (8):
Vehicle # Year Make/Model Vin # License # Mileage
PD-4623 2001 Ford F-550 1FDAF56F61EC51231 1461277 31,089
PD-4636 2005 Chevrolet
Impala
2G1WT58K669111034 1277911 107,153
PD-4622 2015 Dodge Ram
3500
3C63R3CJ7FG585213 1462975 53,060
PD-4614 2016 Dodge Charger 2C3CDXAG7GH126727 1443306 41,688
PD-4615 2016 Dodge Charger 2C3CDXAG1GH118560 1443304 48,519
PD-4617 2016 Dodge Charger 2C3CDXAG9GH126728 1443305 75,571
PD-4618 2016 Dodge Charger 2C3CDXAG5GH118559 1443307 65,039
PD-4601 2017 Ford Explorer
(K9)
1FM5K8AT8HHD59205 1528851 24,563
Page 75 of 340
Item 8.j.
MEMORANDUM
TO: City Council
FROM: Michael Martinez, Chief of Police
BY: Shawn Cosgrove, Police Commander
SUBJECT: Consideration of Adoption of an Urgency Ordinance Establishing a
Military Equipment Use Policy in Accordance with the Requirements
of AB 481
DATE: April 12, 2022
SUMMARY OF ACTION:
Adoption of an Urgency Ordinance establishing a Military Equipment Use Policy in order
to comply with AB 481.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no current impacts to City funds from the adoption of the proposed Ordinance
and Policy.
RECOMMENDATION:
Adopt an Urgency Ordinance establishing a Military Equipment Use Policy in accordance
with AB 481.
BACKGROUND:
Currently, the Police Department does not have a Military Equipment Use Policy as it was
not required by law. As of May 1, 2022, all California law enforcement agencies must
comply with California Assembly Bill 481 (AB 481), which requires the City to adopt a
Military Equipment Use Policy Ordinance.
AB 481, codified in Government Code sections 7070 through 7075, requires a law
enforcement agency (LEA) to obtain approval from the applicable governing body, via
adoption of a Military Equipment Use Policy by ordinance, prior to the LEA funding,
acquiring, or using military equipment as defined by the bill. Items deemed to be “military
equipment” by AB 481 are used as a component of overall best practices for LEAs
throughout the country. These tools have been tested in the field and are used by LEAs
to enhance citizen and officer safety. Loss of use of these items would jeopardize the
welfare of citizens and peace officers within the City of Arroyo Grande.
Page 76 of 340
Item 8.j.
City Council
Consideration of Adoption of an Urgency Ordinance Establishing a Military
Equipment Use Policy in Accordance with the Requirements of AB 481
April 12, 2022
Page 2
The term “military equipment,” as used in AB 481, is somewhat of a misnomer as it does
not necessarily indicate equipment that has been used by the military or acquired from
the military. Pursuant to AB 481, items deemed to be “military equipment” include, but are
not limited to, unmanned aerial or ground vehicles, armored vehicles, command and
control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers,
long range acoustic devices, and flashbangs.
Staff recommends that the City Council adopt the proposed Urgency Ordinance
(Attachment 1), in order to allow the Arroyo Grande Police Department (AGPD) to
continue to use the vital equipment specified therein.
ANALYSIS OF ISSUES:
The AGPD is committed to using appropriate law enforcement equipment to safeguard
the citizens and officers of Arroyo Grande. Many of the items deemed to be “military
equipment” by AB 481 are already being used by the AGPD and LEAs across the country
in order to specifically reduce risk to community members by using less lethal alternatives.
These items provide peace officers with the ability to safely resolve volatile situations
which otherwise might rise to the level of a lethal force encounter. To that end, the items
at issue in this report, and accompanying Military Equ ipment Use Policy (Attachment 2),
also provide AGPD peace officers with vital tools that facilitate compliance with the
Department’s stringent use of force policy. Other items deemed to be “military equipment”
under AB 481 include foundational equipment such as rifles. These rifles allow AGPD
officers to address lethal threats from a greater distance and with greater precision.
Because AGPD intends to continue utilizing items deemed to be “military equipment”
under AB 481, a Military Equipment Use Policy is necessary and is required to be adopted
by ordinance by May 1, 2022.
In order to approve the policy, the City Council must make specific findings , which are
satisfied by the following findings included in the Ordinance:
1. The military equipment identified in the Arroyo Grande Police Department’s
Military Equipment Use Policy is necessary, because there are no
reasonable alternatives that can achieve the same objectives of officer and
civilian safety.
2. The proposed military equipment use policy will safeguard the public’s
welfare, safety, civil rights, and civil liberties.
3. The military equipment identified in Exhibit “A” is identified as currently
owned or to be purchased and is reasonably cost effective compared to
available alternatives that can achieve the same objective of officer and
civilian safety.
Page 77 of 340
Item 8.j.
City Council
Consideration of Adoption of an Urgency Ordinance Establishing a Military
Equipment Use Policy in Accordance with the Requirements of AB 481
April 12, 2022
Page 3
4. The City did not previously have a military equipment use policy but as to
any prior uses that do not comply with the accompanying military equipment
use policy, corrective action has been taken to remedy nonconforming uses
and ensure future compliance.
If the City does not have an ordinance meeting the requirements of AB 481 in effect by
May 1, 2022, AGPD may be prohibited from using “military equipment” until such time as
the City Council adopts such an Ordinance. Therefore, staff recommends adopting the
Ordinance as an urgency measure to ensure the continued availability of the appropriate
law enforcement tools on which the AGPD relies to provide law enforcement services to
the community. As provided in the Urgency Declaration in the Ordinance, the facts
supporting its adoption are,
On September 30, 2021, Governor Gavin Newsom signed into law
Assembly Bill 481, relating to the use of “military equipment” by law
enforcement agencies. Assembly Bill 481 requires a law enforcement
agency to obtain approval from the applicable governing body, via adoption
of a “military equipment” use policy by ordinance, prior to the agency
funding, acquiring, or using military equipment.
The Arroyo Grande Police Department has been preparing the “military
equipment” use policy since AB 481 was signed. Nevertheless, given the
extensive requirements and notice provisions in the law, which includes
mandatory posting of the proposed policy on the City’s website 30 days prior
to the hearing at which adoption will be considered consistent with
Government Code Section 7071 (b), and requirements and need to
purchase additional equipment as enumerated in Exhibit “A,” the policy and
Ordinance could not be made ready for the standard adoption process,
which includes two readings and a 30-day delay in the effectiveness of the
ordinance.
If this ordinance does not become effective immediately upon adoption by
the City Council, the City may be prohibited from using “military equipment,”
as the term is defined in California Government Code section 7070, until the
ordinance becomes effective. Such a delay would curtail the Arroyo Grande
Police Department’s ability to acquire and use less lethal tools and hinder
the effectiveness of the Arroyo Grande Police Department in preventing and
addressing crime in the City, which in turn, would put the health, safety, and
welfare of citizens at increased risk.
Page 78 of 340
Item 8.j.
City Council
Consideration of Adoption of an Urgency Ordinance Establishing a Military
Equipment Use Policy in Accordance with the Requirements of AB 481
April 12, 2022
Page 4
Per the requirements of AB 481, staff will return to the Council at least annually with a
report on the City’s Military Equipment Use Policy and seek approval at that time for any
necessary modifications to the policy.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to adopt an Urgency Ordinance and Military Use
Policy;
2. Do not approve staff’s recommendation and direct staff to return with a non-
urgency ordinance, which will delay effectiveness for approximately 60 days; or
3. Provide other direction to staff.
ADVANTAGES:
Approving the recommended action will comply with State law requirements and will
promote transparency involving Police Department acquisitions and or purchases .
DISADVANTAGES:
No disadvantaged are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. In accordance with AB 481, the proposed Military
Equipment Use Policy was also posted on the Police Department’s website at
www.agpd.org on March 1, 2022.
Attachments:
1. Proposed Urgency Ordinance
2. Proposed Policy
3. Inventory
Page 79 of 340
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA ESTABLISHING A MILITARY EQUIPMENT USE
POLICY AND DECLARING THE ORDINANCE TO BE AN URGENCY
ORDINANCE TO TAKE EFFECT IMMEDIATELY UPON ADOPTION
WHEREAS, On September 30, 2021, Governor Gavin Newsom signed into law
Assembly Bill 481, relating to the use of military equipment by law enforcement agencies.
WHEREAS, Assembly Bill 481, codif ied at California Government Code sections
7070 through 7075, requires law enforcement agencies to obtain approval of the
applicable governing body, by an ordinance adopting a “military equipment” use policy, at
a regular meeting held pursuant to open meet ing laws, prior to taking certain actions
relating to the funding, acquisition, or continued use of military equipment. The term
“military equipment” is defined in California Government Code section 7070.
WHEREAS, Assembly Bill 481 allows the governing body of a city to approve the
funding, acquisition, or continued use of military equipment within its jurisdiction only if it
makes specified determinations.
WHEREAS, the proposed Military Equipment Use Policy is found within the
attached Exhibit “A” to this ordinance and is incorporated by reference as if set out in full.
WHEREAS, this ordinance and the Arroyo Grande Police Department’s Military
Equipment Use Policy meets the requirements of California Government Code sections
7070, subdivision (d) and 7071 subdivision (a) (1).
NOW THEREFORE, BE IT HEREBY ORDAINED BY THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AS FOLLOWS:
PART 1. RECITALS INCORPORATION. The above recitals are hereby incorporated
into this ordinance as if set out in full.
PART 2. DETERMINATIONS
In accordance with Government Code Section 7071, and in addition to information
provided to the City Council at the meeting of March 22, 2022, the City Council determines
as follows:
1. The military equipment identified in the Arroyo Grande Police Department’s
Military Equipment Use Policy is necessary, because there are no reasonable alternatives
that can achieve the same objectives of officer and civilian safety.
Page 80 of 340
ORDINANCE NO.
PAGE 2
2. The proposed military equipment use policy will safeguard the public’s
welfare, safety, civil rights, and civil liberties.
3. The military equipment identified in Exhibit “A” as currently owned or to be
purchased and is reasonably cost effective compared to available alternatives that can
achieve the same objective of officer and civilian safety.
4. The City did not previously have a prior military equipment use policy but as
to any prior uses that do not comply with the accompanying military equipment use policy,
corrective action has been taken to remedy nonconforming uses and ensure future
compliance.
5. The City Council therefore, hereby approves and adopts the attached
Exhibit “A” as the City’s Military Equipment Use Policy.
PART 3. URGENCY DECLARATION
The City Council declares this ordinance to be an urgency measure, to take effect
immediately upon its adoption pursuant to California Government Code Section 36937
(b). The facts constituting the urgency are as follows:
On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill
481, relating to the use of “military equipment” by law enforcement agencies. Assembly
Bill 481 requires a law enforcement agency to obtain approval from the applicable
governing body, via adoption of a “military equipment” use policy by ordinance, prior to
the agency funding, acquiring, or using military equipment.
The Arroyo Grande Police Department has been preparing the “military equipment”
use policy since AB 481 was signed. Nevertheless, given the extensive requirements and
notice provisions in the law, which includes mandatory posting of the proposed policy on
the City’s website 30 days prior to the hearing at which adoption will be considered,
consistent with Government Code Section 7071 (b), and requirements and need to
purchase additional equipment as enumerated in Exhibit “A” the policy and Ordinance
could not be made ready for the standard ordinance adoption process, which include two
readings and a 30-day delay in the effectiveness of the ordinance.
If this ordinance does not become effective immediately upon adoption by the City
Council, the City may be prohibited from using “military equipment,” as the term is defined
in California Government Code section 7070, until the ordinance becomes effective. Such
a delay would curtail the Arroyo Grande Police Department’s ability to acquire and use
less lethal tools and hinder the effectiveness of the Arroyo Grande Police Department in
preventing and addressing crime in the City, which in turn, would put the health, safety,
and welfare of citizens at increased risk.
PART 4. SEVERABILITY. If any section, subsection, sentence, clause or phrase of this
Page 81 of 340
ORDINANCE NO.
PAGE 3
Ordinance is for any reason held invalid by a court of competent jurisdiction, such a
decision shall not affect the validity of the remaining portions of this Ordinance. The City
Council declares that it would have passed this Ordinance and each section, subsection,
sentence, clause, or phrase thereof, irrespective of the fact that one or more sections,
subsections, sentences, clauses, or phrases, be declared invalid.
PART 5. All ordinances and parts of ordinances in conflict with those sections amended
or added herein are hereby repealed.
PART 6. EFFECTIVE DATE. This Ordinance will become effective immediately as an
urgency ordinance upon approval by the City Council consistent with Government Code
Section 36937 (b) and substantiated by the declaration contained with Part 3.
On motion by Council Member ______, seconded by Council Member _______, and by the
following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Ordinance was adopted this 12th day of April, 2022.
Page 82 of 340
ORDINANCE NO.
PAGE 4
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_____________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 83 of 340
Policy
709
Arroyo Grande Police Department
Arroyo Grande PD CA Policy Manual
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***DRAFT***Military Equipment - 1
Military Equipment
709.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting
requirements of "military equipment" (Government Code § 7070; Government Code § 7071;
Government Code § 7072). This policy is provided to fulfill the obligations set for in Assembly
Bill no. 481. These obligations include but are not limited to seeking approval on specific items
deemed to be "military equipment" and requirements related to compliance, annual reporting,
cataloging, and complaints regarding these items.
709.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070).
Military equipment – Includes but is not limited to the following:
•Unmanned, remotely piloted, powered aerial or ground vehicles.
•Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.
•High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks,
five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.
•Tracked armored vehicles that provide ballistic protection to their occupants.
•Command and control vehicles that are either built or modified to facilitate the
operational control and direction of public safety units.
•Weaponized aircraft, vessels, or vehicles of any kind.
•Battering rams, slugs, and breaching apparatuses that are explosive in nature. This
does not include a handheld, one-person ram.
•Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns
and standard-issue shotgun ammunition.
•Specialized firearms and ammunition of less than_.50 caliber, including firearms and
accessories identified as assault weapons in Penal Code § 30510 and Penal Code §
30515, with the exception of standard-issue firearms.
•Any firearm or firearm accessory that is designed to launch explosive projectiles.
•Noise-flash diversionary devices and explosive breaching tools.
•Munitions containing tear gas or OC, excluding standard, service-issued handheld
pepper spray.
•TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic
devices (LRADs).
•Kinetic energy weapons and munitions.
EXHIBIT A
ATTACHMENT 2
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Military Equipment
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***DRAFT***Military Equipment - 2
•Any other equipment as determined by a governing body or a state agency to require
additional oversight.
709.2 PHILOSOPHY
The acquisition of military equipment and its deployment in our communities may impact the
public's safety and welfare. The public has the right to know about any funding, acquisition, or
use of military equipment by local government officials, as well as a right to participate in any
government agency's decision to fund, acquire, or use such equipment. Decisions regarding
whether and how military equipment is funded, acquired, or used should give strong consideration
to the public's safety and welfare, civil rights, and civil liberties, and should be based on meaningful
public input.
709.3 POLICY
It is the policy of the Arroyo Grande Police Department that members of this department comply
with the provisions of Government Code § 7071 with respect to military equipment and that
there are legally enforceable safeguards, including transparency, oversight, and accountability
measures in place to protect the public's welfare, safety, civil rights, and civil liberties before
"military equipment" is funded, acquired, or used.
709.4 PROCEDURE
DEFINITIONS
1. Governing Body - The elected or appointed entity that oversees the Arroyo Grande Police
Department.
2. Military Equipment - Any of a wide variety of items as defined by California Government Code
section 7070 subsections (c)(1) through (c)(16).
709.5 GENERAL
1. The Department shall obtain approval of the governing body annually prior to engaging in any
of the following activities:
a. Requesting military equipment available pursuant to Section 2576a of Title 10 of the United
States Government Code.
b. Seeking funds for military equipment including, but not limited to, applying for a grant,
soliciting or accepting privater, local, state, or federal funds, in kind donations, or other donations
or transfers.
c. Acquiring military equipment either permanently or temporarily, including by borrowing or
leasing.
d. Collaborating with another law enforcement agency in the deployment or other use of military
equipment within the territorial jurisdiction of the governing body.
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***DRAFT***Military Equipment - 3
e. Using any new or existing military equipment for a purpose in a manner, or by a person not
previously approved by the governing body pursuant to policy.
f. Soliciting or responding to a proposal for entering into an agreement with, any other person
or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military
equipment.
2. In seeking the approval of the governing body, the Department shall submit a proposed military
equipment use policy, or subsequent amendments, to the City Council and the public via the law
enforcement agency's website at least 30 days prior to any public hearing concerning military
equipment use.
A. MILITARY EQUIPMENT USE CONSIDERATIONS
1. The military equipment acquired and authorized by the Department is:
a. Necessary because there is no reasonable alternative that can achieve the same objective
civilian nd officer safety.
b. Reasonably cost effective compared to available alternatives that can achieve the same
objective or civilian and officer safety.
2. Military equipment shall only be used by an Department employee only after applicable training,
including any course required by the Commission on Peace Officer Standards and Training
(P.O.S.T.), has been completed, unless exigent circumstances arise.
709.6 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment
coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a)Acting as liaison to the governing body for matters related to the requirements of this
policy.
(b)Identifying department equipment that qualifies as military equipment in the current
possession of the Department, or the equipment the Department intends to acquire
that requires approval by the governing body.
(c)Conducting an inventory of all military equipment at least annually.
(d)Collaborating with any allied agency that may use military equipment within the
jurisdiction of Arroyo Grande Police Department (Government Code § 7071).
(e)Preparing for, scheduling, and coordinating the annual community engagement
meeting to include:
1.Publicizing the details of the meeting.
2.Preparing for public questions regarding the department’s funding, acquisition,
and use of equipment.
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***DRAFT***Military Equipment - 4
(f)Preparing the annual military equipment report for submission to the Chief of Police
and ensuring that the report is made available on the department website (Government
Code § 7072).
(g)Establishing the procedure for a person to register a complaint or concern, or how that
person may submit a question about the use of a type of military equipment, and how
the Department will respond in a timely manner.
709.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should
submit a military equipment report to the governing body for each type of military equipment
approved within one year of approval, and annually thereafter for as long as the military equipment
is available for use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment
report publicly available on the department's website for as long as the military equipment available
for use. The report shall include all information required by Government Code § 7072 for the
preceding calender year for each type pf military equipment inventory.
The annual military equipment report shall, at minimum, include the following information:
a. A summary of how the military equipment was used and the purpose of use.
b. A summary of complaints or concerns received regarding the use of military equipment.
c. The results of any internal audits, any information about violations on military equipment use
policy, and any actions taken in response.
d. The total annual cost for each type of military equipment, including acquisition, personnel
training, transportation, maintenance, storage, upgrades, and other ongoing costs, and from what
source funds will be provided for the military equipment in the calender year following submission
of the annual military equipment.
e. The quantity possessed for each type of military equipment.
f. Projected purchases of military equipment in the next year and the quantity sought for each type
of military equipment.
709.8 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
MILITARY EQUIPMENT USE PDF.pdf
709.9 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by
way of an ordinance adopting the military equipment policy. As part of the approval process, the
Chief of Police or the authorized designee shall ensure the proposed military equipment policy is
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***DRAFT***Military Equipment - 5
submitted to the governing body and is available on the department website at least 30 days prior
to any public hearing concerning the military equipment at issue (Government Code § 7071). The
military equipment policy must be approved by the governing body prior to engaging in any of the
following (Government Code § 7071):
(a)Requesting military equipment made available pursuant to 10 USC § 2576a.
(b)Seeking funds for military equipment, including but not limited to applying for a grant,
soliciting or accepting private, local, state, or federal funds, in-kind donations, or other
donations or transfers.
(c)Acquiring military equipment either permanently or temporarily, including by borrowing
or leasing.
(d)Collaborating with another law enforcement agency in the deployment or other use of
military equipment within the jurisdiction of this department.
(e)Using any new or existing military equipment for a purpose, in a manner, or by a person
not previously approved by the governing body.
(f)Soliciting or responding to a proposal for, or entering into an agreement with, any other
person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the
use of military equipment.
(g)Acquiring military equipment through any means not provided above.
709.10 COORDINATION WITH OTHER JURISDICTIONS
This policy recognizes the need for agencies to provide assistance to each other, whether
in ongoing, combined, or regional operations, occasional planned operations, or in exigent
circumstances. Where applicable to the provisions og Government Code §7070 through 7075,
such assisting agencies should comply with their respective military equipment use policies when
rendering assistance.
709.11 EXIGENT CIRCUMSTANCES
The Arroyo Grande Police Department participates in the San Luis Obispo Regional S.W.A.T.
Team who is responsible for high risk operations within the City of Arroyo Grande. The police
department also works closely with local, county, state, and federal law enforcement agencies. In
exigent circumstances such as, but not limited to, an active shooter, rapidly evolving incident, high
risk operations, civil unrest,natural disaster, or officer needs help incident, with the approval of the
Chief of Police or designee, military equipment may be deployed from outside entities to promote
safety and security of community members. If the police department acquires, borrows, or uses
military equipment in exigent circumstances, it will provide written notification of acquisition or use
of to the City Council within 30 days following commencement of such exigent circumstances,
unless such information is confidential or privileged under local, state, or federal law.
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***DRAFT***Military Equipment - 6
709.12 CATALOGING OF MILITARY EQUIPMENT
All military equipment use equipment kept and maintained by the Arroyo Grande Police
Department shall be cataloged in such way to address the following requirments:
a. The manufacturer's description of the equipment.
b. The capabilities of the equipment.
c. The purpose and authorized uses for which the Department proposes to use the equipment.
d. The expected lifespan of the equipment.
e. The fiscal impacts, both for initial purchase and continued maintained.
f. The quantity of the equipment whether maintained or intend to acquire.
709.13 COMPLIANCE
The department operations commander will establish that all department members comply with
this policy. The commander, along with the range master lead officer will conduct an annual audit
and will report directly to the Chief of Police. for direction.
709.14 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold
at least one well-publicized and conveniently located community engagement meeting, at which
the Department should discuss the report and respond to public questions regarding the funding,
acquisition, or use of military equipment.
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Attachments
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Attachment
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***DRAFT***MILITARY EQUIPMENT USE PDF.pdf - 8
MILITARY EQUIPMENT USE PDF.pdf
MILITARY EQUIPMENT USE PDF.pdf
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ARROYO GRANDE POLICE DEPARTMENT
MILITARY EQUIPMENT USE & INVENTORY
1 | Page
01/01/2022
PURPOSE
This policy establishes guidelines for the acquisition, funding, use and reporting of “military equipment”,
as the term is defined in Government Code section 7070. This policy is provided to fulfill the obligations
set forth in Assembly Bill No. 481. These obligations include, but are not limited to, seeking approval on
specific items deemed to be military equipment and requirements related to compliance, annual
reporting, cataloging, and complaints regarding these items.
POLICY
It is the policy of the Arroyo Grande Police Department that there are legally enforceable safeguards
including transparency, oversight, and accountability measures in place to protect the public’s welfare,
safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
PHILOSOPHY
The acquisition of military equipment and its deployment in our communities may impact the public’s
safety and welfare. The public has a right to know about any funding, acquisition, or use of military
equipment by local government officials, as well as a right to participate in any government agency’s
decision to fund, acquire, or use such equipment. Decisions regarding whether and how military
equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety,
civil rights, and civil liberties, and should be based on meaningful public input.
PROCEDURE
A. DEFINITIONS
1. Governing Body – The elected entity that oversees the Arroyo Grande Police Department.
2. Military Equipment – Any of a wide variety of items as defined by California Government Code
section 7070, subsections (c)(1) through (c)(16).
B. GENERAL
1) The Department shall obtain approval of the governing body annually prior to engaging in any of the
following activities:
a. Requesting military equipment made available pursuant to Section 2576a of Title 10
of the United States Code.
b. Seeking funds for military equipment including, but not limited to, applying for a
grant, soliciting or accepting private, local, state, or federal funds, in-kind donations,
or other donations or transfers.
c. Acquiring military equipment either permanently or temporarily, including by
borrowing or leasing.
d. Collaborating with another law enforcement agency in the deployment or other use
of military equipment within the territorial jurisdiction of the governing body.
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e. Using any new or existing military equipment for a purpose, in a manner, or by a
person not previously approved by the governing body pursuant to general order.
f. Soliciting or responding to a proposal for, or entering into an agreement with, any
other person or entity to seek funds for, apply to receive, acquire, use, or
collaborate in the use of, military equipment.
2) In seeking the approval of the governing body, the Department shall submit a proposed military
equipment use policy, or subsequent amendments, to the City Council and the public via the law
enforcement agency’s internet website at least 30 days prior to any public hearing concerning the
military equipment at issue.
C. MILITARY EQUIPMENT USE CONSIDERATIONS
1) The military equipment acquired and authorized by the Department is:
a. Necessary because there is no reasonable alternative that can achieve the same
objective of officer and civilian safety.
b. Reasonably cost effective compared to available alternatives that can achieve the
same objective of officer and civilian safety.
2) Military equipment shall only be used by a Department employee only after applicable training,
including any course required by the Commission on Peace Officer Standards and Training (POST),
has been completed, unless exigent circumstances arise.
D. MILITARY EQUIPMENT REPORTING CONSIDERATIONS
1) The Department shall submit an annual military equipment report to City Council that addresses
each type of military equipment possessed by the Department.
2) The Department shall also make each annual military equipment report publicly available on its
internet website for as long as the military equipment is available for use.
3) The annual military equipment report shall, at a minimum, include the following information for the
immediately preceding calendar year for each type of military equipment:
a. A summary of how the military equipment was used and the purpose of its use.
b. A summary of any complaints or concerns received concerning the military equipment.
c. The results of any internal audits, any information about violations of the military
equipment use policy, and any actions taken in response.
d. The total annual cost for each type of military equipment, including acquisition, personnel,
training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from
what source funds will be provided for the military equipment in the calendar year following
submission of the annual military equipment report.
e. The quantity possessed for each type of military equipment.
f. If AGPD intends to acquire additional military equipment in the next year, the quantity
sought for each type of military equipment.
i. Within 30 days of submitting and publicly releasing an annual military
equipment report, AGPD shall hold at least one well-publicized and conveniently
located community engagement meeting, at which the general public may
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discuss and ask questions regarding the annual military equipment report and
AGPD’s funding, acquisition, or use of military equipment.
E. CATALOGING OF MILITARY USE EQUIPMENT
All military use equipment kept and maintained by the Arroyo Grande Police Department
shall be cataloged in a way which addresses each of the following requirements:
1. The manufacturers description of the equipment.
2. The capabilities of the equipment.
3. The purposes and authorized uses for which the Department proposes to use the equipment.
4. The expected lifespan of the equipment.
5. The fiscal impact of the equipment, both initially and for on-going maintenance.
6. The quantity of the equipment, whether maintained or sought.
7. Required Training to meet CA - POST standard of use.
F. COMPLIANCE
1. The Department Operations Commander will ensure that all Department members comply
with this policy. The Arroyo Grande Police Department Command staff will conduct an
annual audit. The Chief of Police or designee will be notified of any policy violations and, if
needed, the violation(s) will be referred to the overseeing Division Commander and handled
in accordance with AGPD Policy 1018.6 (ADMINISTRATIVE INVESTIGATIONS). All instances of
non-compliance will be reported to City Council via the annual military equipment report.
2. Any member of the public can register a question or concern regarding military use
equipment by contacting the Arroyo Grande Police Department on duty Watch Commander
at 805-473-5110. A response to the question or concern shall be completed by the
Department in a timely manner.
3. Any member of the public can submit a complaint to any member of the Department, and in
any form i.e. in person, telephone, email, etc.). Once the complaint is received, it should be
routed to the Internal Affairs Division in accordance with AGPD Policy 1018 (Personnel
Complaints).
G. FUNDING
The Department shall seek council approval for military equipment, including, but not limited to,
applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind
donations, or other donations or transfers.
1. The Department has authority to apply for funding prior to obtaining council
approval in the case of exigent circumstances. The Department shall obtain
council approval as soon as practicable.
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H. MILITARY USE EQUIPMENT
1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment
necessary to control it remotely
a) Description, quantity, capabilities, and purchase cost of current UAS:
i. DJI MAVIC ENTERPRISE Advanced, cost: $6,900 each, quantity: 2. UAS that has a
color and inferred camera as well as audible speaker and light. Capable of video
recording, weighs 909 grams, and has approx. 30 minutes of flight time.
b) Purpose
To be deployed when its view would assist officers or incident commanders with the
following situations, which include but are not limited to:
i. major collision investigations.
ii. search for missing persons.
iii. natural disaster management.
iv. crime scene photography.
v. SWAT, tactical, or other public safety and life preservation missions.
vi. In response to specific requests from local, state, or federal fire authorities for
fire response and/or prevention.
c) Authorized Use
Only assigned operators who have completed the required training shall be permitted to
operate the DJI Mavic during approved missions.
d) Expected Life Span
All UAS equipment, 3-5 years.
e) Fiscal Impact
Annual maintenance and battery replacement cost is approximately $200.
f) Training
All Department UAS operators are licensed by the Federal Aviation Administration for UAS
operation. In addition, each operator must attend a department training and ongoing
quarterly training.
g) Legal and Procedural Rules
Use is established under FAA Regulation 14 CFR Part 107, and the City of Arroyo Grande
UAS policy. It is the policy of the AGPD to utilize UAS only for official law enforcement
purposes, and in a manner that respects the privacy of our community, pursuant to State
and Federal law.
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2. 40 MM Launchers and Rounds: 40MM Launchers are utilized by department personnel as a less
lethal tool to launch impact rounds.
a) Description, quantity, capabilities, and purchase cost
1) DEFENSE (LMT) TECHNOLOGY, 40MM SINGLE SHOT LAUNCHER, cost: $1000, quantity:
9. The 40MM Single Launcher is a tactical single shot launcher that features an
expandable ROGERS Super Stock and an adjustable Integrated Front Grip (IFG) with
light rail. It will fire standard 40mm less lethal ammunition, up to 4.8 inches in
cartridge length. It will launch a 40MM less lethal round up to 131 feet. This less lethal
platform replaced the Bean Bag shotgun and is authorized to be used by patrol
personnel. The launcher is orange in color and has a holographic red dot sighting
system.
2) BYRNA SDI. The 40mm BIP is a blunt impact kinetic energy round. Cost: $22 per round,
quantity: 50. The patented technology involves an internal energy absorption system,
as well as a collapsible gel head. BIPs have an effective minimal optimal range of 6.6
feet (2m), though are operational at point blank. In independent party Blunt Trauma
Testing of several 40mm Impact rounds, the BIP round had the lowest impact force
response. The Viscous criterion (VC) was used as an indicator of injury severity, the
higher (VC) value the higher the risk of injury. The BIP Peaked at (0.10) while the other
rounds peaked at (.012-.097) The BIP has been designed utilizing ballistic technologies,
which allow for consistent in-flight stability throughout an almost flat trajectory.
These rounds have repeatedly shown effectiveness and reliability at ranges up to 150
feet (45m)
3) DEFENSE TECHNOLOGY, FERRETT 40MM LIQUID BARRICADE PENETRATOR ROUND,
cost: $23, quantity: 15. A 40MM round used to penetrate barriers, such as windows,
hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose
cone ruptures and instantaneously delivers a small chemical payload inside of a
structure or vehicle. In a tactical deployment situation, the 40mm Ferret is primarily
used to dislodge barricaded subjects from confined areas. Its purpose is to minimize
the risks to all parties through pain compliance, temporary discomfort and/or
incapacitation of potentially violent or dangerous subjects. This is for use by SWAT
team members only.
b) Purpose
To limit the escalation of conflict and preserve live where the employment of lethal force is
prohibited or undesirable.
c) Authorized Use
Situations for use of the less lethal weapon systems may include, but are not limited to:
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i. Self-destructive, dangerous and/or combative individuals.
ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained.
iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
d) Training
Sworn members utilizing 40MM less lethal chemical agents or impact rounds are trained in
there use by POST certified less lethal and chemical agent instructors.
e) Lifespan
• Defense Technology LMT- 25 years.
• BYRNA SDI. The 40mm BIP- 5 years.
• Model 2262 Liquid Barricade Penetrator round- 5 years.
f) Fiscal Impact
Annual maintenance is approximately $25 for each launcher.
g) Legal and Procedural Rules
Use is established under AGPD policy 308.8. It is the policy of the AGPD to utilize the 40mm
only for official law enforcement purposes, and pursuant to State and Federal law, including
those regarding the use of force.
3. Distraction Devices: A distract device is ideal for distracting dangerous suspects during assaults,
hostage rescue, room entry or other high-risk arrest situations.
a) Description, quantity, capabilities, and purchase cost
1) Defense Technology #8901, Cost $50 Quantity: 6. The Distraction Device® Reload
utilizes a standard military-style M201A1 type fuze and produces 175 dB of sound
output at 5 feet and 6-8 million candelas for 10 milliseconds. This reload is for use in
the Distraction Device low roll body.
b) Purpose
To produce atmospheric over-pressure and brilliant white light and, as a result, can cause short-
term (6 - 8 seconds) physiological/psychological sensory deprivation to give officers a tactical
advantage.
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c) Authorized Use
i. Diversionary Devices shall only be used:
ii. By officers who have been trained in their proper use.
iii. In hostage and barricaded subject situations.
iv. In high risk warrant (search/arrest) services where there may be extreme
hazards to officers.
v. During other high-risk situations where their use would enhance officer safety.
vi. During training exercises.
d) Lifespan
Until used.
e) Fiscal Impact
No annual maintenance.
f) Training
Prior to use, officers must attend diversionary device training that is conducted by Post certified
instructors.
g) Legal and Procedural Rules
Use is established under AGPD policy 408. It is the policy of the AGPD to utilize diversion devices
only for official law enforcement purposes, and pursuant to State and Federal law regarding the
use of force.
4. Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to
make bullets spin and thereby have greater accuracy over a long distance.
a) Description, quantity, capabilities, and purchase cost
1) Sig Sauer, MCX Virtus Patrol Semi-Automatic Rifle. Cost $2000, quantity 16, officially
designated Rifle, Caliber 5.56 NATO. Standard issued service weapon.
2) Remington .223 CALIBER 55 GRAIN RIFLE ROUND, cost: $349 per case of 1000, quantity:
10 cases. Remington ammo made by PMC. This full metal jacket rounds is used for
training and CA POST required qualification.
3) Hornady Black 5.56 Nato 75 GRAIN HD SBR RIFLE ROUND. Cost $ 365 per case of 1000,
quantity 4 cases. 5.56 Nato 75 gr InterLock HD SBR Hornady Black is designed specifically
for 10.5"-11.5" SBR’s by using proprietary propellant technology and a bullet designed
with technology from industry leading Critical Duty FlexLock bullets. This round provides
exceptional ammunition performance in SBR’s suppressed or unsuppressed, with
virtually no flash or residue, dramatically reduced sound signature, will not foul or
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overheat suppressors, uniform velocity and accuracy, and provides controllable rate of
fire in automatic platforms. Designed to meet the requirements of the FBI protocol, this
round is the optimum choice for 10.5"-11.5" barreled 5.56 rifles. This is the Duty round
for standard issue patrol rifles.
b) Purpose
To be used as precision weapons to address a threat with more precision and/or greater
distances than a handgun, if present and feasible.
c) Authorized Use
Only members that are POST certified are authorized to use a rifle.
d) Lifespan
1) Sig Sauer, MCX Virtus Patrol Semi-Automatic Rifle - no expiration.
2) Remington .223 CALIBER 55 GRAIN RIFLE ROUND - no expiration.
3) Hornady Black 5.56 Nato 75 GRAIN HD SBR RIFLE ROUND - no expiration.
e) Fiscal Impact
Annual maintenance is approximately $50 for each rifle. Annual Ammunition cost is
accounted for in current department budget. Rifle ammunition accounts for
approximately $3000 annually.
f) Training
Prior to using a rifle officers must be certified by POST instructors in the operation of the rifle.
Additionally, all members that operate any rifle are required to pass a range qualification 4
times a year.
g) Legal and Procedural Rules
Use is established under AGPD policy 312 and 432. It is the policy of the AGPD to utilize rifles
only for official law enforcement purposes, and pursuant to State and Federal law regarding the
use of force. All Rifles deployed by Arroyo Grande Police Department are owned by the Police
Department.
5.Chemical Agent and Smoke Canisters: Canisters that contain chemical agents that are released when
deployed.
a) Description, quantity, capabilities, and purchase cost
1) DEFENSE TECHNOLOGY, Han-Ball CS GRENADE, #519, cost: $48, quantity: 10. The Han-
Ball™ CS Grenade is an outdoor use grenade expelling its payload in approximately 15-
20 seconds. The rubber ball round has an overall size of 4.8 in. tall, including the fuse
head, and 3.1 in. diameter. This devise is for use by members of the SWAT team in a
tactical environment.
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2) DEFENSE TECHNOLOGY Rubber Ball Blast Grenade, Inert. Cost $ 50, quantity 2. The Inert
Rubber Blast Ball Grenade can be used effectively in both training and crowd
management situations. It simulates the dispersion of Riot Control Agents from a CS,
CN, or OC Blast Ball in a training environment, but without the actual chemical
exposure. Deployed in crowd management /custodial situations to deliver light/sound
stimuli from a rubber ball style grenade without chemical agent exposure. This devise is
for use by members of the SWAT team in a tactical environment.
b) Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
Situations for use of the less lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals.
ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained.
iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
vi. Authorized Use
vii. Only officers who have received POST certification in the use of chemical agents
are authorized to use these agents.
c) Training
Sworn members utilizing chemical agent canisters are certified by POST less lethal and chemical
agent instructors.
d) Lifespan
5 years from manufacturing date.
e) Fiscal Impact
No annual maintenance.
f) Legal and Procedural Rules
Use is established under the AGPD use of force policy 300. It is the policy of the AGPD to utilize
chemical agents only for official law enforcement purposes, and pursuant to State and Federal
law, including those regarding the use of force.
6. PepperBall Launcher: A device that discharges irritant projectiles.
a) Description, quantity, capabilities, and purchase cost
1) PepperBall FTC CARBINE, cost: $590, quantity 4. The FTC is a high-capacity, semi-
automatic launcher that is reliable and accurate, it features a hopper that can hold up to
180 rounds and a flexible air source configuration. PepperBall® is the most versatile
non-lethal system available, allowing officers to deploy it in a wide range of situations.
PepperBall's many uses include:
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1. Anti-riot
2. Combative suspects
3. Vehicle interdiction
4. Non-compliant individuals
2) PepperBall LIVE-X PROJECTILE, cost: $3 per projectile, quantity 500. The Live Projectile
contains a concentrated amount of PAVA pepper powder. Discharged from a PepperBall
Launcher, the projectile has a velocity of 280-350 FPS. The projectile has a direct impact
of 60ft and an area of saturation of 150+ft. The projectile contains 5% PAVA Powder.
3) PepperBall Glass Breaker Cost $2.50 per Projectile, Quantity 60. A solid polymer
projectile used for breaking out residential windows and side-glass of automobiles. Not
for use on humans or animals.
4) PepperBall INERT round. Cost $1 per projectile. Quantity 200. Containing a harmless,
scented powder, this projectile is best suited for training, qualifications, and direct
impact when chemical exposure is not desired.
b) Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
Situations for use of the less lethal weapon systems may include but, are not limited to:
i. Self-destructive, dangerous and/or combative individuals.
ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained.
iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
c) Authorized Use
Only those officers who have been trained in the use of PepperBall launchers are authorized to
use the PepperBall launchers.
d) Training
Sworn members utilizing PepperBall launchers and projectiles are trained in there use by
PepperBall certified less lethal and chemical agent instructors.
e) Lifespan
i. PepperBall FTC Carbine- 20 years
ii. PepperBall Live-X Projectile- 3 years
iii. PepperBall Glass Breaker- 20 years
iv. PepperBall INERT Projectile- 3 years
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f) Fiscal impact
Annual maintenance is approximately $25 for each PepperBall launcher.
g) Legal and Procedural Rules
Use is established under AGPD policy 308.6.1. It is the policy of the AGPD to utilize PepperBall
only for official law enforcement purposes, and pursuant to State and Federal law, including
those regarding the use of force.
MAINTENANCE OF MILITARY USE SUPPLY LEVELS
When munitions stock for "military equipment" have reached significantly low levels, or have been
exhausted, the Department may order replacement stock based upon current approved city operational
budget in a calendar year without city council approval to maintain essential availability for the
Department’s needs. The purchase of this would be included in the annual report.
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01/01/2022
PURPOSE
This policy establishes guidelines for the acquisition, funding, use and reporting of “military equipment”,
as the term is defined in Government Code section 7070. This policy is provided to fulfill the obligations
set forth in Assembly Bill No. 481. These obligations include, but are not limited to, seeking approval on
specific items deemed to be military equipment and requirements related to compliance, annual
reporting, cataloging, and complaints regarding these items.
POLICY
It is the policy of the Arroyo Grande Police Department that there are legally enforceable safeguards
including transparency, oversight, and accountability measures in place to protect the public’s welfare,
safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
PHILOSOPHY
The acquisition of military equipment and its deployment in our communities may impact the public’s
safety and welfare. The public has a right to know about any funding, acquisition, or use of military
equipment by local government officials, as well as a right to participate in any government agency’s
decision to fund, acquire, or use such equipment. Decisions regarding whether and how military
equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety,
civil rights, and civil liberties, and should be based on meaningful public input.
PROCEDURE
A.DEFINITIONS
1.Governing Body – The elected entity that oversees the Arroyo Grande Police Department.
2.Military Equipment – Any of a wide variety of items as defined by California Government Code
section 7070, subsections (c)(1) through (c)(16).
B.GENERAL
1)The Department shall obtain approval of the governing body annually prior to engaging in any of the
following activities:
a.Requesting military equipment made available pursuant to Section 2576a of Title 10
of the United States Code.
b.Seeking funds for military equipment including, but not limited to, applying for a
grant, soliciting or accepting private, local, state, or federal funds, in‐kind donations,
or other donations or transfers.
c.Acquiring military equipment either permanently or temporarily, including by
borrowing or leasing.
d.Collaborating with another law enforcement agency in the deployment or other use
of military equipment within the territorial jurisdiction of the governing body.
ATTACHMENT 3
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e. Using any new or existing military equipment for a purpose, in a manner, or by a
person not previously approved by the governing body pursuant to general order.
f. Soliciting or responding to a proposal for, or entering into an agreement with, any
other person or entity to seek funds for, apply to receive, acquire, use, or
collaborate in the use of, military equipment.
2) In seeking the approval of the governing body, the Department shall submit a proposed military
equipment use policy, or subsequent amendments, to the City Council and the public via the law
enforcement agency’s internet website at least 30 days prior to any public hearing concerning the
military equipment at issue.
C. MILITARY EQUIPMENT USE CONSIDERATIONS
1) The military equipment acquired and authorized by the Department is:
a. Necessary because there is no reasonable alternative that can achieve the same
objective of officer and civilian safety.
b. Reasonably cost effective compared to available alternatives that can achieve the
same objective of officer and civilian safety.
2) Military equipment shall only be used by a Department employee only after applicable training,
including any course required by the Commission on Peace Officer Standards and Training (POST),
has been completed, unless exigent circumstances arise.
D. MILITARY EQUIPMENT REPORTING CONSIDERATIONS
1) The Department shall submit an annual military equipment report to City Council that addresses
each type of military equipment possessed by the Department.
2) The Department shall also make each annual military equipment report publicly available on its
internet website for as long as the military equipment is available for use.
3) The annual military equipment report shall, at a minimum, include the following information for the
immediately preceding calendar year for each type of military equipment:
a. A summary of how the military equipment was used and the purpose of its use.
b. A summary of any complaints or concerns received concerning the military equipment.
c. The results of any internal audits, any information about violations of the military
equipment use policy, and any actions taken in response.
d. The total annual cost for each type of military equipment, including acquisition, personnel,
training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from
what source funds will be provided for the military equipment in the calendar year following
submission of the annual military equipment report.
e. The quantity possessed for each type of military equipment.
f. If AGPD intends to acquire additional military equipment in the next year, the quantity
sought for each type of military equipment.
i. Within 30 days of submitting and publicly releasing an annual military
equipment report, AGPD shall hold at least one well‐publicized and conveniently
located community engagement meeting, at which the general public may
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discuss and ask questions regarding the annual military equipment report and
AGPD’s funding, acquisition, or use of military equipment.
E. CATALOGING OF MILITARY USE EQUIPMENT
All military use equipment kept and maintained by the Arroyo Grande Police Department
shall be cataloged in a way which addresses each of the following requirements:
1. The manufacturers description of the equipment.
2. The capabilities of the equipment.
3. The purposes and authorized uses for which the Department proposes to use the equipment.
4. The expected lifespan of the equipment.
5. The fiscal impact of the equipment, both initially and for on‐going maintenance.
6. The quantity of the equipment, whether maintained or sought.
7. Required Training to meet CA ‐ POST standard of use.
F. COMPLIANCE
1. The Department Operations Commander will ensure that all Department members comply
with this policy. The Arroyo Grande Police Department Command staff will conduct an
annual audit. The Chief of Police or designee will be notified of any policy violations and, if
needed, the violation(s) will be referred to the overseeing Division Commander and handled
in accordance with AGPD Policy 1018.6 (ADMINISTRATIVE INVESTIGATIONS). All instances of
non‐compliance will be reported to City Council via the annual military equipment report.
2. Any member of the public can register a question or concern regarding military use
equipment by contacting the Arroyo Grande Police Department on duty Watch Commander
at 805‐473‐5110. A response to the question or concern shall be completed by the
Department in a timely manner.
3. Any member of the public can submit a complaint to any member of the Department, and in
any form i.e. in person, telephone, email, etc.). Once the complaint is received, it should be
routed to the Internal Affairs Division in accordance with AGPD Policy 1018 (Personnel
Complaints).
G. FUNDING
The Department shall seek council approval for military equipment, including, but not limited to,
applying for a grant, soliciting or accepting private, local, state, or federal funds, in‐kind
donations, or other donations or transfers.
1. The Department has authority to apply for funding prior to obtaining council
approval in the case of exigent circumstances. The Department shall obtain
council approval as soon as practicable.
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H. MILITARY USE EQUIPMENT
1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment
necessary to control it remotely
a) Description, quantity, capabilities, and purchase cost of current UAS:
i. DJI MAVIC ENTERPRISE Advanced, cost: $6,900 each, quantity: 2. UAS that has a
color and inferred camera as well as audible speaker and light. Capable of video
recording, weighs 909 grams, and has approx. 30 minutes of flight time.
b) Purpose
To be deployed when its view would assist officers or incident commanders with the
following situations, which include but are not limited to:
i. major collision investigations.
ii. search for missing persons.
iii. natural disaster management.
iv. crime scene photography.
v. SWAT, tactical, or other public safety and life preservation missions.
vi. In response to specific requests from local, state, or federal fire authorities for
fire response and/or prevention.
c) Authorized Use
Only assigned operators who have completed the required training shall be permitted to
operate the DJI Mavic during approved missions.
d) Expected Life Span
All UAS equipment, 3‐5 years.
e) Fiscal Impact
Annual maintenance and battery replacement cost is approximately $200.
f) Training
All Department UAS operators are licensed by the Federal Aviation Administration for UAS
operation. In addition, each operator must attend a department training and ongoing
quarterly training.
g) Legal and Procedural Rules
Use is established under FAA Regulation 14 CFR Part 107, and the City of Arroyo Grande
UAS policy. It is the policy of the AGPD to utilize UAS only for official law enforcement
purposes, and in a manner that respects the privacy of our community, pursuant to State
and Federal law.
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2. 40 MM Launchers and Rounds: 40MM Launchers are utilized by department personnel as a less
lethal tool to launch impact rounds.
a) Description, quantity, capabilities, and purchase cost
1) DEFENSE (LMT) TECHNOLOGY, 40MM SINGLE SHOT LAUNCHER, cost: $1000, quantity:
9. The 40MM Single Launcher is a tactical single shot launcher that features an
expandable ROGERS Super Stock and an adjustable Integrated Front Grip (IFG) with
light rail. It will fire standard 40mm less lethal ammunition, up to 4.8 inches in
cartridge length. It will launch a 40MM less lethal round up to 131 feet. This less lethal
platform replaced the Bean Bag shotgun and is authorized to be used by patrol
personnel. The launcher is orange in color and has a holographic red dot sighting
system.
2) BYRNA SDI. The 40mm BIP is a blunt impact kinetic energy round. Cost: $22 per round,
quantity: 50. The patented technology involves an internal energy absorption system,
as well as a collapsible gel head. BIPs have an effective minimal optimal range of 6.6
feet (2m), though are operational at point blank. In independent party Blunt Trauma
Testing of several 40mm Impact rounds, the BIP round had the lowest impact force
response. The Viscous criterion (VC) was used as an indicator of injury severity, the
higher (VC) value the higher the risk of injury. The BIP Peaked at (0.10) while the other
rounds peaked at (.012‐.097) The BIP has been designed utilizing ballistic technologies,
which allow for consistent in‐flight stability throughout an almost flat trajectory.
These rounds have repeatedly shown effectiveness and reliability at ranges up to 150
feet (45m)
3) DEFENSE TECHNOLOGY, FERRETT 40MM LIQUID BARRICADE PENETRATOR ROUND,
cost: $23, quantity: 15. A 40MM round used to penetrate barriers, such as windows,
hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose
cone ruptures and instantaneously delivers a small chemical payload inside of a
structure or vehicle. In a tactical deployment situation, the 40mm Ferret is primarily
used to dislodge barricaded subjects from confined areas. Its purpose is to minimize
the risks to all parties through pain compliance, temporary discomfort and/or
incapacitation of potentially violent or dangerous subjects. This is for use by SWAT
team members only.
b) Purpose
To limit the escalation of conflict and preserve live where the employment of lethal force is
prohibited or undesirable.
c) Authorized Use
Situations for use of the less lethal weapon systems may include, but are not limited to:
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i. Self‐destructive, dangerous and/or combative individuals.
ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained.
iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
d) Training
Sworn members utilizing 40MM less lethal chemical agents or impact rounds are trained in
there use by POST certified less lethal and chemical agent instructors.
e) Lifespan
Defense Technology LMT‐ 25 years.
BYRNA SDI. The 40mm BIP‐ 5 years.
Model 2262 Liquid Barricade Penetrator round‐ 5 years.
f) Fiscal Impact
Annual maintenance is approximately $25 for each launcher.
g) Legal and Procedural Rules
Use is established under AGPD policy 308.8. It is the policy of the AGPD to utilize the 40mm
only for official law enforcement purposes, and pursuant to State and Federal law, including
those regarding the use of force.
3. Distraction Devices: A distract device is ideal for distracting dangerous suspects during assaults,
hostage rescue, room entry or other high‐risk arrest situations.
a) Description, quantity, capabilities, and purchase cost
1) Defense Technology #8901, Cost $50 Quantity: 6. The Distraction Device® Reload
utilizes a standard military‐style M201A1 type fuze and produces 175 dB of sound
output at 5 feet and 6‐8 million candelas for 10 milliseconds. This reload is for use in
the Distraction Device low roll body.
b) Purpose
To produce atmospheric over‐pressure and brilliant white light and, as a result, can cause short‐
term (6 ‐ 8 seconds) physiological/psychological sensory deprivation to give officers a tactical
advantage.
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c) Authorized Use
i. Diversionary Devices shall only be used:
ii. By officers who have been trained in their proper use.
iii. In hostage and barricaded subject situations.
iv. In high risk warrant (search/arrest) services where there may be extreme
hazards to officers.
v. During other high‐risk situations where their use would enhance officer safety.
vi. During training exercises.
d) Lifespan
Until used.
e) Fiscal Impact
No annual maintenance.
f) Training
Prior to use, officers must attend diversionary device training that is conducted by Post certified
instructors.
g) Legal and Procedural Rules
Use is established under AGPD policy 408. It is the policy of the AGPD to utilize diversion devices
only for official law enforcement purposes, and pursuant to State and Federal law regarding the
use of force.
4. Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to
make bullets spin and thereby have greater accuracy over a long distance.
a) Description, quantity, capabilities, and purchase cost
1) Sig Sauer, MCX Virtus Patrol Semi‐Automatic Rifle. Cost $2000, quantity 16, officially
designated Rifle, Caliber 5.56 NATO. Standard issued service weapon.
2) Remington .223 CALIBER 55 GRAIN RIFLE ROUND, cost: $349 per case of 1000, quantity:
10 cases. Remington ammo made by PMC. This full metal jacket rounds is used for
training and CA POST required qualification.
3) Hornady Black 5.56 Nato 75 GRAIN HD SBR RIFLE ROUND. Cost $ 365 per case of 1000,
quantity 4 cases. 5.56 Nato 75 gr InterLock HD SBR Hornady Black is designed specifically
for 10.5"‐11.5" SBR’s by using proprietary propellant technology and a bullet designed
with technology from industry leading Critical Duty FlexLock bullets. This round provides
exceptional ammunition performance in SBR’s suppressed or unsuppressed, with
virtually no flash or residue, dramatically reduced sound signature, will not foul or
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overheat suppressors, uniform velocity and accuracy, and provides controllable rate of
fire in automatic platforms. Designed to meet the requirements of the FBI protocol, this
round is the optimum choice for 10.5"‐11.5" barreled 5.56 rifles. This is the Duty round
for standard issue patrol rifles.
b) Purpose
To be used as precision weapons to address a threat with more precision and/or greater
distances than a handgun, if present and feasible.
c) Authorized Use
Only members that are POST certified are authorized to use a rifle.
d) Lifespan
1) Sig Sauer, MCX Virtus Patrol Semi‐Automatic Rifle ‐ no expiration.
2) Remington .223 CALIBER 55 GRAIN RIFLE ROUND ‐ no expiration.
3) Hornady Black 5.56 Nato 75 GRAIN HD SBR RIFLE ROUND ‐ no expiration.
e) Fiscal Impact
Annual maintenance is approximately $50 for each rifle. Annual Ammunition cost is
accounted for in current department budget. Rifle ammunition accounts for
approximately $3000 annually.
f) Training
Prior to using a rifle officers must be certified by POST instructors in the operation of the rifle.
Additionally, all members that operate any rifle are required to pass a range qualification 4
times a year.
g) Legal and Procedural Rules
Use is established under AGPD policy 312 and 432. It is the policy of the AGPD to utilize rifles
only for official law enforcement purposes, and pursuant to State and Federal law regarding the
use of force. All Rifles deployed by Arroyo Grande Police Department are owned by the Police
Department.
5.Chemical Agent and Smoke Canisters: Canisters that contain chemical agents that are released when
deployed.
a) Description, quantity, capabilities, and purchase cost
1) DEFENSE TECHNOLOGY, Han‐Ball CS GRENADE, #519, cost: $48, quantity: 10. The Han‐
Ball™ CS Grenade is an outdoor use grenade expelling its payload in approximately 15‐
20 seconds. The rubber ball round has an overall size of 4.8 in. tall, including the fuse
head, and 3.1 in. diameter. This devise is for use by members of the SWAT team in a
tactical environment.
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2) DEFENSE TECHNOLOGY Rubber Ball Blast Grenade, Inert. Cost $ 50, quantity 2. The Inert
Rubber Blast Ball Grenade can be used effectively in both training and crowd
management situations. It simulates the dispersion of Riot Control Agents from a CS,
CN, or OC Blast Ball in a training environment, but without the actual chemical
exposure. Deployed in crowd management /custodial situations to deliver light/sound
stimuli from a rubber ball style grenade without chemical agent exposure. This devise is
for use by members of the SWAT team in a tactical environment.
b) Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
Situations for use of the less lethal weapon systems may include, but are not limited to:
i. Self‐destructive, dangerous and/or combative individuals.
ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained.
iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
vi. Authorized Use
vii. Only officers who have received POST certification in the use of chemical agents
are authorized to use these agents.
c) Training
Sworn members utilizing chemical agent canisters are certified by POST less lethal and chemical
agent instructors.
d) Lifespan
5 years from manufacturing date.
e) Fiscal Impact
No annual maintenance.
f) Legal and Procedural Rules
Use is established under the AGPD use of force policy 300. It is the policy of the AGPD to utilize
chemical agents only for official law enforcement purposes, and pursuant to State and Federal
law, including those regarding the use of force.
6. PepperBall Launcher: A device that discharges irritant projectiles.
a) Description, quantity, capabilities, and purchase cost
1) PepperBall FTC CARBINE, cost: $590, quantity 4. The FTC is a high‐capacity, semi‐
automatic launcher that is reliable and accurate, it features a hopper that can hold up to
180 rounds and a flexible air source configuration. PepperBall® is the most versatile
non‐lethal system available, allowing officers to deploy it in a wide range of situations.
PepperBall's many uses include:
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ARROYO GRANDE POLICE DEPARTMENT
MILITARY EQUIPMENT USE & INVENTORY
10 | Page
1. Anti‐riot
2. Combative suspects
3. Vehicle interdiction
4. Non‐compliant individuals
2) PepperBall LIVE‐X PROJECTILE, cost: $3 per projectile, quantity 500. The Live Projectile
contains a concentrated amount of PAVA pepper powder. Discharged from a PepperBall
Launcher, the projectile has a velocity of 280‐350 FPS. The projectile has a direct impact
of 60ft and an area of saturation of 150+ft. The projectile contains 5% PAVA Powder.
3) PepperBall Glass Breaker Cost $2.50 per Projectile, Quantity 60. A solid polymer
projectile used for breaking out residential windows and side‐glass of automobiles. Not
for use on humans or animals.
4) PepperBall INERT round. Cost $1 per projectile. Quantity 200. Containing a harmless,
scented powder, this projectile is best suited for training, qualifications, and direct
impact when chemical exposure is not desired.
b) Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
Situations for use of the less lethal weapon systems may include but, are not limited to:
i. Self‐destructive, dangerous and/or combative individuals.
ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained.
iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
c) Authorized Use
Only those officers who have been trained in the use of PepperBall launchers are authorized to
use the PepperBall launchers.
d) Training
Sworn members utilizing PepperBall launchers and projectiles are trained in there use by
PepperBall certified less lethal and chemical agent instructors.
e) Lifespan
i. PepperBall FTC Carbine‐ 20 years
ii. PepperBall Live‐X Projectile‐ 3 years
iii. PepperBall Glass Breaker‐ 20 years
iv. PepperBall INERT Projectile‐ 3 years
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ARROYO GRANDE POLICE DEPARTMENT
MILITARY EQUIPMENT USE & INVENTORY
11 | Page
f) Fiscal impact
Annual maintenance is approximately $25 for each PepperBall launcher.
g) Legal and Procedural Rules
Use is established under AGPD policy 308.6.1. It is the policy of the AGPD to utilize PepperBall
only for official law enforcement purposes, and pursuant to State and Federal law, including
those regarding the use of force.
MAINTENANCE OF MILITARY USE SUPPLY LEVELS
When munitions stock for "military equipment" have reached significantly low levels, or have been
exhausted, the Department may order replacement stock based upon current approved city operational
budget in a calendar year without city council approval to maintain essential availability for the
Department’s needs. The purchase of this would be included in the annual report.
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Item 8.k.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consider Approval of Amendment #3 to the Amended and Restated
Solid Waste Collection Franchise Agreement for Solid Waste,
Recyclable Materials, and Organic Materials Collection with South
County Sanitary Services, Inc., to Comply with the Requirement
DATE: April 12, 2022
SUMMARY OF ACTION:
The proposed action is to approve Amendment #3 to the Amended and Restated Solid
Waste Collection Franchise Agreement for Solid Waste, Recyclable Materials, and
Organics Materials Collection (the “Franchise Agreement Amendment”) with South
County Sanitary Services, Inc. (“South County Sanitary”), which is necessary in order to
comply with the requirements of Senate Bill 1383 (SB 1383).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no direct fiscal impact as a result of this item. However, a propos ed rate
increase request by South County Sanitary is currently being reviewed and it is
anticipated that, after notice as required by Proposition 218, a public hearing will be held
to consider the proposed rate increase.
Also, Public Resources Code Sectio n 42652.5 authorizes local jurisdictions to collect
reasonable and necessary fees to recover the costs of implementing SB 1383
regulations, and the potential for such fees is addressed in the Article 7 of the Franchise
Agreement Amendment. In addition, fee s imposed by the San Luis Obispo County
Integrated Waste Management Authority (IWMA) are also being increased, which will
be passed through to customers as a separate fee.
RECOMMENDATION:
Approve Amendment #3 to the Amended and Restated Solid Waste Collec tion Franchise
Agreement for Solid Waste, Recyclable Materials, and Organic Materials Collection with
South County Sanitary Services, Inc.
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Item 8.k.
City Council
Consider Approval of Amendment #3 to the Amended and Restated Solid Waste
Collection Franchise Agreement for Solid Waste, Recyclable Materials, and
Organic Materials Collection with South County Sanitary Services, Inc., to Comply
with the Requirement
April 12, 2022
Page 2
BACKGROUND:
The City provides solid waste disposal services in accordance with Chapter 8.32 of the
Arroyo Grande Municipal Code. South County Sanitary is the City’s franchisee that
provides solid waste collection services to the community. The City and South County
Sanitary entered into a Solid Waste Collection Franchise Agreement on June, 10, 2008,
and the Franchise Agreement was subsequently amended twice in 2016. The City
Council is now being asked to approve Amendment #3 to the Amended and Restated
Solid Waste Collection Franchise Agreement for Solid Waste, Recyclable Materials,
and Organic Materials Collection wi th South County Sanitary Services, Inc. in order to
comply with the requirements of SB 1383.
SB 1383 was signed into law on September 19, 2016, to require a reduction of organic
waste disposal to landfills from 2014 levels by 75% and increase edible food recovery
by 20%, by 2025. SB 1383 is the most significant waste reduction mandate to be
adopted in the State of California in the last 30 years and required all jurisdictions in
the State that provide solid waste collection and disposal services to impleme nt a
mandatory organic recycling ordinance by January 1, 2022. All businesses, residents,
and multi-family apartments must have access to recycling programs that capture food
scraps, landscaping waste, and other organic waste materials in order to reduce t he
production of methane gas. This law has significant policy and legal implications for
State and local governments, including cities, counties and special districts that provide
solid waste services.
In November 2021, the City Council adopted Ordinances adding Chapter 8.33,
Mandatory Organic Waste Disposal Reduction, and Chapter 15.06, SB 1383 CalGreen
Recycling and Model Water Efficient Landscaping Ordinance Requirements, to the
Arroyo Grande Municipal Code in order to comply with the requirements of SB 1383.
Another requirement of SB 1383 is that agencies must amend their solid waste
collection franchise agreements with their haulers, so that the services being provided
comply with its requirements.
ANALYSIS OF ISSUES:
The IWMA has taken the lead for its member agencies to provide for the implementation
of SB 1383. The IWMA retained the consulting firm, HF&H, who has worked with the
IWMA member agencies to draft amendments to their solid waste franchise agreements
to address SB 1383, and also had prepa red a draft model SB 1383 ordinance for San
Luis Obispo County agencies. HF&H had previously been retained by CalRecyle to
develop Statewide SB 1383 model documents, including franchise agreements,
enforcement ordinances and procurement policies for compost, renewable gas, and
paper products.
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Item 8.k.
City Council
Consider Approval of Amendment #3 to the Amended and Restated Solid Waste
Collection Franchise Agreement for Solid Waste, Recyclable Materials, and
Organic Materials Collection with South County Sanitary Services, Inc., to Comply
with the Requirement
April 12, 2022
Page 3
SB 1383 requires the City to implement collection programs, meet processing facility
requirements, conduct contamination monitoring, provide education, maintain records,
submit reports, monitor compliance, conduct enforcement, and fulfill other requirement s.
The Franchise Agreement Amendment includes comprehensive provisions that address
new definitions in order to be consistent with SB 1383, as well as other provisions relating
to SB 1383 requirements, including, but not limited to, collection and disposa l of organic
materials, improper contaminants in containers and related notifications to customers,
discarded materials container requirements, disposal and material processing, public
education, procurement of recovered organic waste products, and record keeping and
reporting.
CalRecyle is monitoring the compliance of agencies with SB 1383 and requires submittal
of reports relating to the adoption of required ordinances, franchise agreement
amendments and procurement policies. They have indicated that age ncies need to have
approved SB 1383 related franchise agreement amendments by June 30, 2022.
Accordingly, it is recommended that the City Council approve Amendment #3 to the
Amended and Restated Solid Waste Collection Franchise Agreement for Solid Waste,
Recyclable Materials, and Organic Materials Collection with South County Sanitary
Services, Inc.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve Amendment #3 to the Amended and Restated Solid Waste Collection
Franchise Agreement for Solid Waste, Recyclable Materials, and Organic
Materials Collection with South County Sanitary Services, Inc.;
2. Do not approve the Franchise Agreement Amendment; or
3. Provide other direction to staff.
ADVANTAGES:
Approval of the Franchise Agreement Amendment will comply with the requirements of
SB 1383, provide for its implementation, and satisfy the requirements of CalRecyle.
DISADVANTAGES:
Failure to approve the Franchise Agreement Amendment in a timely manner could subject
the City to penalties imposed by CalRecyle, which can be up to $10,000 per day.
ENVIRONMENTAL REVIEW:
Approval of the Franchise Agreement Amendment is exempt from the California
Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Sections
15061(b)(3) and 15308 on the grounds that it can be seen with certainty that the enhanced
solid waste collection agreement will not have a significant effect on the environment and
Page 116 of 340
Item 8.k.
City Council
Consider Approval of Amendment #3 to the Amended and Restated Solid Waste
Collection Franchise Agreement for Solid Waste, Recyclable Materials, and
Organic Materials Collection with South County Sanitary Services, Inc., to Comply
with the Requirement
April 12, 2022
Page 4
that the new requirements, which strengthen requirements for the handling of solid waste,
represent actions by a regulatory agency (the City) for the protection of the environment .
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Franchise Agreement Amendment
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Amendment #3 to the Amended and Restated Solid Waste Collection Franchise Agreement
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ATTACHMENT 1
AMENDMENT #3
TO THE AMENDED AND RESTATED
SOLID WASTE COLLECTION FRANCHISE AGREEMENT
FOR
SOLID WASTE, RECYCLABLE MATERIALS,
AND ORGANIC MATERIALS COLLECTION
BETWEEN
THE CITY OF ARROYO GRANDE
AND
SOUTH COUNTY SANITARY SERVICES, INC.
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Amendment #3 to the Amended and Restated Solid Waste Collection Franchise Agreement
March 11, 2022 – FINAL DRAFT Page 32 of 41
MARCH 11, 2022 FINAL DRAFT
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This Amendment #3 to the Amended and Restated Solid Waste Collection Franchise Agreement between
the City of Arroyo Grande and South County Sanitary, Inc. (“Amendment”), is made and entered into
between the City of Arroyo Grande, a political subdivision of the State of California (hereafter “City”) and
South County Sanitary Service, Inc. a California corporation (“Contractor”), each of which may be referred
to individually as a “Party” or together as the “Parties.”
RECITALS
This Amendment #3 is made and entered into on the basis of the following facts, understandings, and
intentions of the Parties:
WHEREAS: The Parties entered into a Solid Waste Collection Franchise Agreement between the City of
Arroyo Grande and South County Sanitary Service on June, 10, 2008, (“Agreement” capitalized terms used
but not defined herein shall have the meanings given to them in the Agreement); and,
WHEREAS: Section 4 of the Agreement provides City with the right to direct Contractor to modify the
scope of one or more types of service described in the Agreement, or to otherwise modify its performance
under the Agreement, subject to providing additional compensation; and,
WHEREAS: SB 1383 establishes regulatory requirements for jurisdictions, Generators, haulers, Solid Waste
facilities, and other entities to support achievement of State-wide Organic Waste Disposal reduction
targets; and,
WHEREAS: SB 1383 requires the City to implement Collection programs, meet Processing facility
requirements, conduct contamination monitoring, provide education, maintain records, submit reports,
monitor compliance, conduct enforcement, and fulfill other requirements; and, the City has chosen to
delegate some of its responsibilities to the Contractor, acting as the City’s designee, through this
Agreement; and,
WHEREAS: Both Parties have, in good faith, negotiated changes to the Agreement necessary to support
the City’s compliance with SB 1383, as set forth herein.
NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions herein contained,
City and Contractor do hereby agree as follows:
EFFECTIVE DATE
This Amendment #3 shall become effective on the date this Amendment is signed by both Parties.
PROGRAM AMENDMENTS TO AGREEMENT
Article 1.
Definitions
Article 1 of the Agreement is hereby amended to add or modify the following definitions:
“AB 1826” means the Organic Waste Recycling Act of 2014 (Chapter 727, Statutes of 2014 modifying
Division 30 of the California Public Resources Code), also commonly referred to as "AB 1826," as
amended, supplemented, superseded, and replaced from time to time.
“AB 341” means the California Jobs and Recycling Act of 2011 (Chapter 476, Statues of 2011
[Chesbro, AB 341]), also commonly referred to as “AB 341”, as amended, supplemented,
superseded, and replaced from time to time.
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“AB 901” means Assembly Bill approved by the Governor of the State of California on October 10,
2015, which amended Section 41821.5 of, amended, renumbered and added Section 41821.6 of,
and added Sections 41821.7 and 41821.8 to, the Public Resources Code, relating to Solid Waste, as
amended, supplemented, superseded, and replaced from time to time.
“Applicable Law” means all Federal, State, County, and local laws, regulations, rules, orders,
judgments, degrees, permits, approvals, or other requirement of any governmental agency having
jurisdiction over the Collection, Transportation, and Processing of Recyclable Materials, Organic
Materials, and Solid Waste that are in force on the Effective Date and as may be enacted, issued or
amended during the Term of this Agreement. Applicable Law includes, but is in no way limited to,
AB 939, AB 341, AB 1826, and SB 1383.
“Approved Facility(ies)” means any one of or any combination of the: Approved Materials Recovery
Facility; and/or Approved Organic Materials Processing Facility.
“Approved Disposal Facility” means the Cold Canyon Landfill as the primary, and Chicago Grade
Landfill, or the Santa Maria Landfill, as alternatives, which have been selected by the Contractor and
approved by the City. Contractor shall notify City before using an alternative facility.
“Approved Materials Recovery Facility” means the Materials Recovery Facility at Cold Canyon
Processing Facility, which has been selected by the Contractor and approved by the City.
“Approved Organic Materials Processing Facility” means the Hitachi Zosen lnova (HZI) Kompogas
Facility located at 4300 Old Santa Fe Rd, San Luis Obispo, CA 93401, and Engel & Gray Inc. Regional
Compost Facility, located at 745 West Betteravia Road, Santa Maria, California, which have been
selected by the Contractor and approved by the City.
“Approved Processing Facility(ies)” means any one of or any combination of the: Approved
Materials Recovery Facility; Approved Disposal Facility; or Approved Organic Materials Processing
Facility.
“Bin” means a Container with capacity of approximately one (1) to eight (8) cubic yards, with a
hinged lid, and with wheels (where appropriate), that is serviced by a front end-loading and/or rear-
end-loading Collection vehicle, including Bins with Compactors attached to increase the capacity of
the Bin.
“Business Days” mean days during which the City and Contractor offices are open to do business
with the public.
“California Code of Regulations” or “CCR” means the State of California Code of Regulations. CCR
references in this Agreement are preceded with a number that refers to the relevant Title of the
CCR (e.g., “14 CCR” refers to Title 14 of CCR).
“CalRecycle” means California's Department of Resources Recycling and Recovery.
“Cart” means a plastic Container with a hinged lid and wheels that is serviced by an automated or
semi-automated Collection vehicle. A Cart has capacity of 20, 35, 64 or 96 gallons (or similar
volumes).
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"City" means the City of Arroyo Grande, a political subdivision of the State of California, and all
the territory lying within the municipal boundaries of the City as presently existing or as such
boundaries may be modified during the term, acting through the City Council or the City
Manager. The City may designate responsibilities to one or more third parties, in writing, between
the City Manager and the designee.
“City Manager” means the City staff member or their designee responsible for contract
management and maintenance.
"Collect" or "Collection" means to take physical possession, Transport, and remove Discarded
Materials and other material at the place of generation in the City.
“Commercial” shall mean of, from, or pertaining to non-Residential Premises where business
activity is conducted, including, but not limited to, retail sales, services, wholesale operations,
manufacturing, and industrial operations, but excluding businesses conducted upon Residential
property which are permitted under applicable zoning regulations and are not the primary use of
the property.
“Compactor” means a mechanical apparatus that compresses materials together with the
Container that holds the compressed materials or the Container that holds the compressed
materials if it is detached from the mechanical compaction apparatus. Compactors include two (2)
to eight (8) cubic yard Bin Compactors serviced by front-end loader Collection vehicles and ten (10)
to fifty (50) cubic yard Drop Box Compactors serviced by Roll-Off Collection vehicles.
“Complaint” shall mean each written or orally communicated statement made by any Person,
whether to City or Contractor, alleging: (1) non-performance, or deficiencies in Contractor’s
performance, of its duties under this Agreement; (2) a violation by Contractor of this Agreement;
or, (3) an SB 1383 Non-Compliance Complaint as required under 14 CCR Section 18995.3.
“Compost” (or any variation thereof) includes a controlled biological decomposition of Organic
Materials yielding a safe and nuisance free Compost product.
“Compostable Plastic” means plastic materials that meet the ASTM D6400 standard for
Compostability.
"Container" means Bins, Carts, Compactors, and franchise Roll-Offs.
“County” means the County of San Luis Obispo, a political subdivision of the State of California.
“Customer” means the Person whom Contractor submits its billing invoice to and collects payment
from for Collection services provided to a Premises. The Customer may be either the Occupant or
Owner of the Premises.
“Customer Notice” means the Contractor’s notice to Customer(s) as described in Section 4.7.
“Designated Waste” means non-Hazardous Waste which may pose special Disposal problems
because of its potential to contaminate the environment, and which may be Disposed of only in
Class II Disposal sites or Class III Disposal sites pursuant to a variance issued by the California
Department of Health Services. Designated Waste consists of those substances classified as
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Designated Waste by the State, in California Code of Regulations Title 23, Section 2522 as may be
amended from time to time.
“Discarded Materials” means Recyclable Materials, Organic Materials, and Solid Waste placed by a
Generator in a receptacle and/or at a location for the purposes of Collection by Contractor,
excluding Excluded Waste.
“Dispose” or “Disposal” (or any variation thereof) means the final disposition of Solid Waste, or
Processing Residue at a Disposal Facility.
“Disposal Facility” means a landfill, or other facility for ultimate Disposal of Solid Waste.
“Divert” or “Diversion” (or any variation thereof) means to prevent Discarded Materials from
Disposal at landfill or transformation facilities, (including facilities using incineration, pyrolysis,
distillation, gasification, or biological conversion methods) through source reduction, reuse,
Recycling, Composting, anaerobic digestion or other method of Processing, subsequent to the
provisions of AB 939. Diversion is a broad concept that is to be inclusive of material handling and
Processing changes that may occur over the Term including, but not limited to, changes in standard
industry practice or implementation of innovative (but not necessarily fully proven) techniques or
technology that reduce Disposal risk, decrease costs and/or are for other reasons deemed desirable
by the City.
“Dwelling Unit” means any individual living unit in a; Single-Family dwelling (SFD) or Multi-Family
dwelling (MFD) structure or building, a mobile home, or a motor home located on a permanent site
intended for, or capable of being utilized for, Residential living other than a hotel or motel.
“Edible Food” means food intended for human consumption. For the purposes of this Agreement,
Edible Food is not Solid Waste if it is recovered and not discarded. Nothing in this Agreement
requires or authorizes the recovery of Edible Food that does not meet the food safety requirements
of the California Retail Food Code. If the definition in 14 CCR Section 18982(a)(18) for Edible Food
differs from this definition, the definition in 14 CCR Section 18982(a)(18) shall apply to this
Agreement.
“Effective Date” means the date on which the latter of the two Parties signs this Agreement.
“Excluded Waste” means Hazardous Substance, Hazardous Waste, Infectious Waste, Designated
Waste, volatile, corrosive, biomedical, infectious, biohazardous, and toxic substances or material,
waste that Contractor reasonably believes would, as a result of or upon Disposal, be a violation of
local, State or Federal law, regulation or ordinance, including land use restrictions or conditions,
waste that cannot be Disposed of in Class III landfills, waste that in Contractor’s reasonable opinion
would present a significant risk to human health or the environment, cause a nuisance or otherwise
create or expose Contractor or City to potential liability; but not including de minimis volumes or
concentrations of waste of a type and amount normally found in Residential Solid Waste after
implementation of programs for the safe Collection, Recycling, treatment, and Disposal of batteries
and paint in compliance with Sections 41500 and 41802 of the California Public Resources Code.
Excluded Waste does not include Used Motor Oil or Use Motor Oil Filters when properly placed for
Collection by Contractor, as set forth in this Agreement.
“Federal” means belonging to or pertaining to the Federal government of the United States.
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“Food Recovery” means actions to Collect and distribute food for human consumption which
otherwise would be Disposed, or as otherwise defined in 14 CCR Section 18982(a)(24).
“Food Scraps" means those Discarded Materials that will decompose and/or putrefy including: (i)
all kitchen and table Food Waste; (ii) animal or vegetable waste that is generated during or results
from the storage, preparation, cooking or handling of food stuffs; (iii) fruit waste, grain waste, dairy
waste, meat, and fish waste; and, (iv) vegetable trimmings, houseplant trimmings and other
Compostable Organic Waste common to the occupancy of Residential dwellings. Food Scraps are a
subset of Food Waste.
“Food-Soiled Paper” means Compostable paper material that has come in contact with Food Scraps
or liquid, such as, but not limited to, Compostable paper plates, napkins, and pizza boxes. Food -
Soiled Paper is a subset of Food Waste.
“Food Waste” means Source Separated Food Scraps and Food-Soiled Paper. Food Waste is a subset
of Organic Materials.
"Garbage" see also “Solid Waste”.
“Generator” has the same meaning as “Waste Generator”.
“Green Waste” means tree trimmings, grass cuttings, dead plants, leaves, branches, dead trees and
scrap wood (not more than six (6) inches in diameter) and similar materials generated at the
Premises. Green Waste is a subset of Organic Materials. Acceptable Green Waste may be added to
or removed from this list from time to time by mutual consent or at the sole discretion of the City.
Contractor shall not add or remove materials to or from this list without written approval from the
City Manager or signed amendment to the Agreement, and such approval shall not be unreasonably
withheld.
“Hazardous Substance” means any of the following: (a) any substances defined, regulated or listed
(directly or by reference) as "Hazardous Substances", "hazardous materials", "Hazardous Wastes",
"toxic waste", "pollutant", or "toxic substances", or similarly identified as hazardous to human
health or the environment, in or pursuant to: (i) the Comprehensive Environmental Response,
Compensation and Liability Act (CERCLA) of 1980, 42 USC §9601 et seq. (CERCLA); (ii) the Hazardous
Materials Transportation Act, 49 USC §1802, et seq.; (iii) the Resource Conservation and Recovery
Act, 42 USC §6901 et seq.; (iv) the Clean Water Act, 33 USC §1251 et seq.; (v) California Health and
Safety Code §§25115-25117, 25249.8, 25281, and 25316; (vi) the Clean Air Act, 42 USC §7901 et
seq.; and, (vii) California Water Code §13050; (b) any amendments, rules or regulations
promulgated thereunder to such enumerated statutes or acts currently existing or hereafter
enacted; and, (c) any other hazardous or toxic substance, material, chemical, waste or pollutant
identified as hazardous or toxic or regulated under any other Applicable Law currently existing or
hereinafter enacted, including, without limitation, friable asbestos, polychlorinated biphenyl’s
(PCBs), petroleum, natural gas, and synthetic fuel products, and by-products.
“Holidays” are defined as New Year’s Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, and Christmas Day.
“Household Hazardous Waste” or “HHW” means Hazardous Waste generated at Residential
Premises within the City. HHW includes: paint, stain, varnish, thinner, adhesives, auto products such
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as old fuel, Used Motor Oil and Filter, Used Oil Filter, batteries, household batteries, fluorescent
bulbs , tubes, cleaners and sprays, pesticides, fertilizers and other garden products, needles,
syringes, and lancets.
“Infectious Waste” means biomedical waste generated at hospitals, public or private medical
clinics, dental offices, research laboratories, pharmaceutical industries, blood banks, mortuaries,
veterinary facilities and other similar establishments that are identified in Health and Safety Code
Section 25117.5 as may be amended from time to time.
“Liquidated Damages” means the amounts due by Contractor for failure to meet specific
quantifiable standards of performance as described in Section 12.3.
"Member Agency” means any jurisdiction that has allocated some or all of its Solid Waste powers
to a Solid Waste Joint Powers Authority as defined by the Memorandum of Agreement related to
the jurisdiction’s compliance with Applicable Law.
"Multifamily Dwelling Unit" means, not withstanding any contrary definition in Municipal Code,
any Premises, other than a Single-Family Dwelling Unit, with five (5) or more Dwelling Units used
for Residential purposes, irrespective of whether the resident therein is transient, temporary or
permanent, including such Premises when combined in the same building with Commercial
establishments, that receive centralized, shared, Collection service for all units on the Premises
which are billed to one (1) Customer at one (1) address. Customers residing in Townhouses, mobile
homes, condominiums, or other structures with five (5) or more Dwelling Units who receive
individual service and are billed separately shall not be considered Multi-Family.
“Occupant” means the Person who occupies a Premises.
“Organic Materials” means Green Waste and Food Waste, individually or collectively. No Discarded
Material shall be considered to be Organic Materials, however, unless it is separated from
Recyclable Material and Solid Waste. Organic Materials are a subset of Organic Waste.
“Organic Waste” means wastes containing material originated from living organisms and their
metabolic waste products including, but not limited to, food, Green Waste, lumber, wood, paper
products, printing and writing paper, manure, biosolids, digestate, and sludges, or as otherwise
defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section
18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.
“Party” or “Parties” refers to the City and Contractor, individually or together.
"Premises" means any land or building in the County where Discarded Materials are generated or
accumulated.
“Process” or “Processing” means to prepare, treat, or convert through some special method.
“Processing Facility” means any plant or site used for the purpose of sorting, cleansing, treating or
reconstituting Recyclable Materials for the purpose of making such material available for Recycling
or reuse or the facility for the Processing and/or Composting of Organic Materials.
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“Prohibited Container Contaminants” means the following: (i) Discarded Materials placed in the
Recyclable Materials Container that are not identified as acceptable Recyclable Materials for the
City’s Collection program; (ii) Discarded Materials placed in the Organic Materials Container that
are not identified as acceptable Organic Materials for the City’s Collection program; (iii) Discarded
Materials placed in the Solid Waste Container that are acceptable Recyclable Materials and/or
Organic Materials to be placed in the City’s Recyclable Materials or Organic Materials Containers or
otherwise managed under the City’s Collection program; and, (iv) Excluded Waste placed in any
Container.
"Recyclable Materials" means by-products or discards set aside, handled, packaged or offered for
Collection from Residential, Commercial, governmental or industrial Customers in a manner
different from Solid Waste or Organic Materials, including, but not limited to, aluminum,
newspaper, clear and colored glass, tin and bi-metal, all plastic containers, cardboard, chipboard,
magazines, mixed paper (including magazines, phone books and junk mail) and motor oil and filters
(separately collected). Acceptable Recyclable Materials may be added to or removed from this list
from time to time by mutual consent or at the sole discretion of the City. Contractor shall not add
or remove materials to or from this list without written approval from the City Manager or signed
amendment to the Agreement, and such approval shall not be unreasonably withheld.
“Residential” shall mean of, from, or pertaining to a Single-Family Premises or Multi-Family
Premises including Single-Family homes, apartments, condominiums, townhouse complexes,
mobile home parks, and cooperative apartments.
“Residue” means those materials which, after Processing, are Disposed rather than Recycled due
to either the lack of markets for materials or the inability of the Processing Facility to capture and
recover the materials.
“Roll-Off” means an open-top or lidded Container with a capacity of seven (7) to forty (40) cubic
yards that is serviced by a franchise Roll-Off Collection vehicle.
“SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which
added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added
Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources
Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions
of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time
to time. For the purposes of this Agreement, SB 1383 specifically refers to the Short-Lived Climate
Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted on
November 3, 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of
regulations of 14 CCR and 27 CCR.
“SB 1383 Qualified Renewable Natural Gas” or “SB 1383 RNG” means SB 1383 qualified gas derived
from Organic Waste that has been Diverted from a landfill and Processed at an in-vessel digestion
facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as
otherwise defined in 14 CCR Section 18982(a)(62).
“Self-Haul” or “Self-Hauler” means a Person who hauls Discarded Materials, recovered material,
or any other material, to another Person, or as otherwise defined in 14 CCR Section 18982(a)(66).
Self-Contractor also includes a Person who back-hauls waste, as defined in 14 CCR Section
18982(a)(66)(A).
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“Service Level” refers to the size of a Customer’s Container and the frequency of Collection service.
“Single-Family” or “SFD” means, notwithstanding any contrary definition in Municipal Code, any
detached or attached house or residence designed or used for occupancy by one (1) family,
provided that Collection service feasibly can be provided to such Premises as an independent unit,
and the Owner or Occupant of such independent unit is billed directly for the Collection service.
Single-Family includes Townhouses that maintain individual collection service regardless of whether
each unit is separately billed for their specific Service Level. Single-Family also includes duplex, tri-
plex, or four-plex Residential structures regardless of whether each unit maintains individual
collection service or is separately billed for their specific Service Level.
“Solid Waste” means all putrescible and non-putrescible refuse, garbage, rubbish, and
Recyclable Materials, and as otherwise defined in Public Resources Code §40191 and
regulations promulgated hereunder. Excluded from the definition of Solid Waste are Excluded
Waste, Source Separated Recyclable Materials, Source Separated Organic Materials, and
radioactive waste. Notwithstanding any provision to the contrary, Solid Waste may include de
minimis volumes or concentrations of waste of a type and amount normally found in R esidential
Solid Waste after implementation of programs for the safe Collection, Recycling, treatment, and
Disposal of Household Hazardous Waste in compliance with Section 41500 and 41802 of the
California Public Resources Code as may be amended from time to time. Solid Waste includes
salvageable materials only when such materials are included for Collection in a Solid Waste
Container not Source Separated from Solid Waste at the site of generation.
“Source Separated” means the segregation, by the Generator, of materials designated for separate
Collection for some form of Recycling, Composting, recovery, or reuse.
“State” means the State of California.
“Subcontractor” means a Party who has entered into a contract, express or implied, with the
Contractor for the performance of an act that is necessary for the Contractor’s fulfillment of its
obligations for providing service under this Agreement. Vendors providing materials and supplies
to Contractor shall not be considered Subcontractors.
“Ton” or “Tonnage” means a unit of measure for weight equivalent to two thousand (2,000)
standard pounds. “Townhouse” means an attached or semi-attached Dwelling Unit within a group
of attached or semi-attached Dwelling Units. A Townhouse shall be considered a Single-Family
Dwelling Unit if each unit maintains individual Collection service subscription. A Townhouse shall
be considered a Multi-Family Dwelling Unit if the Premise receives centralized, shared, Collection
service for all units on the Premise. These shall be the designations regardless of whether the
Premises are billed individually or through a central account (e.g., homeowner association, property
manager).
“Transfer” means the act of transferring the materials Collected by Contractor in its route vehicles
into larger vehicles for Transport to other facilities for the purpose of Recycling or Disposing of such
materials.
“Transport” or “Transportation” means the act of conveying Collected materials from one location
to another.”
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Article 4.
Scope of Agreement
4.1 Scope of Agreement
Article 4, Section 4.1 of the Agreement is hereby amended as follows:
“Subject to Article 4.2 (Limitations to Scope), the Agreement granted to Contractor shall be
exclusive for Discarded Materials except where otherwise precluded by law. This Agreement does
not include construction and demolition debris, Roll Off box Collections or the Collection of liquid
waste, Hazardous Waste, medical waste,; however, City reserves the right to add construction and
demolition debris, at its sole discretion, at some point in the future. In addition this Agreement does
not include either animal waste or remains from slaughterhouse or butcher shops or by-products
of sewage treatment, including sludge, ash, grit and screenings.
4.2 Limitations of Scope
Article 4, Section 4.2 of the Agreement is hereby amended as follows:
“The Agreement for the Collection, Processing and marketing of Recyclable Materials and Organic
Materials granted to Contractor shall be exclusive except as to the following categories of
Recyclable Materials and Organic Materials listed in this Article. The granting of this Agreement shall
not preclude the categories of Recyclable Materials or Organic Materials listed below from being
delivered to and Collected and Transported by others provided that nothing in this Agreement is
intended to or shall be construed to excuse any Person from obtaining any authorization from City
that is otherwise required by law:
A. Recyclable Materials or Organic Materials separated from Solid Waste by the Waste
Generator and for which Waste Generator sells or is otherwise compensated by a collector in
a manner resulting in a net payment to the Waste Generator for such Recycling or related
services; provided that such separation and Recycling or Disposal are actually performed by
the Waste Generator, and not by a Subcontractor or other third-party;
B. Recyclable Materials or Organic Materials donated to a charitable, environmental or other
non-profit organization; provided, however, that all such Recyclable Materials are
substantially separated from non-Recyclable Solid Waste by the Waste Generator
C. Recyclable Materials or Organic Materials which are separated at any Premises and which are
Transported by the Owner or Occupant of such Premises (or by their full-time employee) to
a Recycling center;
D. Other Governmental Agencies within the City which can contract for separate Solid Waste,
Recycling and Organic Materials services.
E. Contractor shall cooperate with and shall not impede, interfere, or attempt to impede or
interfere with the implementation, expansion, or operation of Edible Food Recovery efforts
in the City.
This Agreement to Collect, Transport, Process, and market Recyclable Materials and Organic
Materialsshall be interpreted to be consistent with State and Federal laws, now and during the term
of the Agreement, and the scope of this Agreement shall be limited by current and developing State
and Federal laws with regard to Recyclable Materials and Organic Materials handling, Recyclable
Materials and Organic Materials flow control, and related doctrines. In the event that changes in
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law limit the ability of the City to lawfully provide for the scope of services as specifically set forth
herein, Contractor and City agree to work in good faith to amend the scope of the Agreement so as
to comply with such changes in law, and the City shall not be responsible for any lost profits and/or
damages claimed by the Contractor as a result of changes in law.”
4.7 City’s Right To Perform Service; Tagging of Improper Set-Outs, and Prohibited
Container Contaminants
Article 4, Section 4.7 of the Agreement is hereby retitled and amended as follows:
“City’s Right to Perform Service. In the event Contractor fails to Collect, remove, and Dispose of
Discarded Materials on a Customer’s regularly scheduled Collection day, within twenty-four (24)
hours of a request from City or a Customer to do so, City may Collect said Discarded Materials and
Contractor shall be liable for all related expenses incurred by City. Such expenses include but are
not limited to Disposal, administrative, and legal costs. Contractor shall reimburse City for such
expenses as required.
4.7.1 Customer Notices
A. General. If the Contractor observes twenty percent (20%) or more Prohibited Container
Contaminants in a Customer’s Container or does not Collect any item or Container of Discarded
Materials due to a Customer’s non- compliance with rules and regulations for proper set-out,
Contractor shall attach a Customer Notice, subject to City’s approval, securely to the item or
Container specifying the identified non-compliance issues. The Customer Notice shall contain
Contractor’s name, telephone number, and information described below.
The Customer Notice shall, at a minimum:
1. Inform the Customer of the reason for the Customer Notice; and
2. Include the date and time the issue was observed.
In addition, upon the identification of Prohibited Container Contaminants in a Customer’s
Container as specified in this Section, the Contractor shall provide the Customer with the
following information in the Customer Notice, or through another form of communication
such as mail, e-mail, text message, or over the phone:
1. Information on the Customer’s requirement to properly separate materials into the
appropriate Containers, and the accepted and prohibited materials for Collection in
each Container;
2. Inform the Customer of the contaminated materials on this occasion with information
that the Contractor may assess contamination Processing fees and/or may not Collect
the Container in the future; and,
3. Include photographic evidence of the violation(s).
B. Upon identification of Prohibited Container Contaminants. If the Contractor Collects
contaminated Recyclable Materials and/or Organic Materials Containers, Contractor shall
either Transport the material to the appropriate Approved Facility for Processing; or,
Contractor may Collect the contaminated materials with the Solid Waste and Transport the
contaminated materials to the Approved Disposal Facility. A Collection of contaminated
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Recyclable Materials or Organic Materials where the materials are sent to the Approved
Disposal Facility may be made with a Solid Waste Collection vehicle, provided that the
contaminants may safely and lawfully be Collected as Solid Waste.
C. Communications with Customer. Whenever a Container at the Premises of a Customer is not
Collected, Contractor shall contact the Customer on the scheduled Collection day by
telephone, email, text message, or other verbal or electronic message to explain why the
Container was not Collected. Whenever a Container is not Collected because of Prohibited
Container Contaminants, a Customer service representative shall contact the Customer to
discuss, and encourage the Customer to adopt proper Discarded Materials preparation and
separation procedures.
D. Contractor Return for Collection. Upon request from Customer, Contractor shall Collect
Containers that received Customer Notices specifying non-Collection within one (1) Working
Day of Customer’s request. Contractor shall bill Customer for the extra Collection service event
(“extra pick-up”) at the applicable City-approved Rates only if Contractor notifies Customer of
the premium Rate for this service at the time the request is made by Customer.
E. Assessment of Contamination Processing Fees. If the Contractor observes twenty percent
(20%) or more Prohibited Container Contaminants and has issued a Customer Notice specifying
a Collection, the Contractor may impose a contamination rate approved by the City for that
Customer’s Service Level, if and only if Contractor has informed the Customer of the potential
for a Processing fee pursuant to this Section. The intent of contamination fees is to provide a
behavioral tool to educate and prevent Customers from placing Source Separated Discarded
Material into the improper designated Container(s). To ensure that assessment of fees are to
be used for the intended purposes and not as a form of revenue generation, After the first
issuance of a Customer Notice for the observance of Prohibited Container Contaminants in one
(1) calendar year, Contractor may issue a fee of ten (10) dollars. After the second observance
of Prohibited Container Contaminants in the same calendar year, Contractor may issue a fee
of twenty (20) dollars. After the third observance of Prohibited Container Contaminants in the
same calendar year, Contractor may issue a fee of thirty (30) dollars. In the fourth and any
subsequent observances of Prohibited Container Contaminants in the same calendar year,
Contractor may increase the contamination Processing fee by ten (10) dollar increments and
may Collect the contaminated materials with the Solid Waste and Transport the contaminated
materials to the Approved Disposal Facility, provided that the contaminants may safely and
lawfully be Collected as Solid Waste.
F. Suspension of Contamination Processing Fee Program. Contractor agrees that contamination
fees shall not exceed one percent (1%) of Contractor’s Gross Receipts in any calendar quarter.
In the event that contamination fees exceed one percent (1%) of Contractor’s Gross Receipts
in any calendar quarter, the assessment of contamination fees shall be suspended immediately
and indefinitely pending a program assessment by the City and Contractor. Upon program
suspension or at the request of the City at any time during the Term of the Agreement, City
and Contractor shall meet and confer regarding the application and effectiveness of
contamination fees in accomplishing the behavior change. If the program is suspended due to
excessive revenue generation, the City may require Contractor to either: i) modify the program
parameters; ii) modify the amount of the contamination fee; or, iii) return to the City any funds
generated by the contamination fee which exceed one percent (1%) of Contractor’s Gross
Receipts for a given period of time.
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G. City Actions upon Identification of Prohibited Container Contaminants. The City or its
designee shall perform SB 1383 activities required for the identification of Prohibited
Container Contaminants which includes but is not limited to, record keeping, provision of
educational notices and reporting.”
Article 5.
Direct Services
5.1 General
Article 5, Section 5.1 of the Agreement is hereby amended as follows:
“The work to be done by Contractor pursuant to this Agreement shall include the furnishing of all
labor, supervision, equipment, materials, supplies, and all other items necessary to perform the
services, as set forth in this Agreement. The enumeration of, and specification of requirements for,
particular items of labor or equipment shall not relieve Contractor of the duty to furnish all others,
as may be required, whether enumerated or not.
The work to be done by Contractor pursuant to this Agreement shall be accomplished in a thorough
and professional manner so that the Residents and Commercial Businesses within the City are
provided reliable, courteous and high-quality Discarded Materials Collection services at all times.
The enumeration of, and specification of requirements for, particular aspects of service quality shall
not relieve Contractor of the duty of accomplishing all other aspects in the manner provided in this
Article, whether such aspects are enumerated elsewhere in the Agreement or not.”
5.2 Solid Waste. Recycling and Organic Material Services
Article 5, Section 5.2 of the Agreement is hereby amended as follows:
“No later than the Effective Date, Contractor shall provide regular weekly Collection of Discarded
Materials for all places and Premises within City, or such other level of service as may be determined
by City with the consent of Contractor and at rates established by this Agreement. Contractor shall
provide more frequent Collection services at rates established by this Agreement for those Premises
within the City that generate larger volumes of Solid Waste.
Contractor shall provide regular Collection of Recyclable Materials and Organic Materials placed in
Containers at the designated Collection locations for Single-Family Dwelling Units, Multifamily
Dwelling Units and Commercial businesses , all at the Rates established by this Agreement and in
Containers that comply with the requirements of this Agreement. Contractor shall Transport all
Discarded Materials to the Approved Facility(ies) as specified in Sections 5.7 and 5.10. Residential
Recyclable Material and Organic Materials Collection shall be collected weekly on the same day of
the week as Solid Waste Collection service, unless in-yard service is provided or Customer has
received a waiver pursuant to Section 6.12. Commercially Generated Recyclable Materials and
Organic Materials Collection shall be on a schedule as determined by Contractor and the Waste
Generator.
No later than the Effective Date, Contractor shall implement an Organic Materials Collection
program that allows Generators to commingle Food Waste and Green Waste in the Organic
Materials Containers to all Residential, Multi-family, and Commercial business with exception to
any waivers granted pursuant to Section 6.12. Contractor shall provide Organic Materials Collection
service, as described in this Section of the Agreement, and Transport the Organic Materials to (i)
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the Approved Organic Waste Processing Facility. Contractor recognizes that because of an unusual
circumstance, a Single-Family Dwelling Unit may generate more Recyclable Material than will fit in
the blue Recyclable Materials Container. The excess Recyclable Material may be neatly placed next
to the blue Container and Contractor will Collect the excess Recyclable Material at no additional
charge. This extra service to a Single-Family Dwelling Unit shall be limited to a frequency of once
per month and a quantity to an amount that will fit into the existing blue Recycling Materials
Container.
Handicapped residents who reside in a Single-Family Dwelling Units shall have the option of placing
their Containers near their Dwelling Unit, visible from the curb and the Contractor will collect their
Containers at this location and return the Containers to the same location. To be eligible for this
Collection option, residents must present proof of their physical incapacity to the Contractor.”
5.3 Recyclable Materials to be Collected
Article 5, Section 5.3 of the Agreement is hereby removed in its entirety.
5.4 Refusal to Provide Collection Services
Article 5, Section 5.4 of the Agreement is hereby amended as follows:
“Contractor may refuse to Collect Recyclable Materials or Organic Waste and shall not be obligated
to continue to provide Container(s) to any participant in the Recycling or Organic Waste program
who, after reasonable warning by Contractor, fails to properly sort and set out Recyclable Materials
or Organic Waste, including excessive contamination. Contractor shall report monthly to City any
warning notices issued as described in Exhibit G.”
5.5 Marketing and Sale Recyclable Materials and Organic Materials
Article 5, Section 5.5 is hereby retitled, and amended as follows:
“Contractor shall be responsible for the marketing and sale of all Recyclable Materials and Organic
Materials Collected pursuant to this Agreement. Revenues from the sales of these materials shall
be retained by Contractor.”
5.6.1 Schedules
Article 5, Section 5.6.1 of the Agreement is hereby amended as follows:
“To preserve peace and quiet, no Discarded Materials shall be Collected from or within two-hundred
(200) feet of Residential Premises between 5:00 P.M. and 6:00 AM. on any day. Residential
Discarded Materials shall be Collected Monday through Friday on the same day. The one exception
is the Contractor may elect to collect motor oil and filters with a separate vehicle using an on-call
program. When the regularly scheduled Collection day falls on Christmas, Collection shall take place
on the following regularly scheduled Collection day. In the event the Contractor misses the
Collection of properly set out Discarded Materials the Contractor shall collect the missed pickups
within one (1) Business Day of notification.”
5.6.3 Discarded Materials Containers
Article 5, Section 5.6.3 of the Agreement is hereby retitled, and amended as follows:
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“Contractor shall supply each Single-Family Dwelling Unit with a 32, 64 or 96-gallon Container for
Solid Waste. The monthly service fee for each size Container is shown in Exhibit A. In addition, each
Single-Family Dwelling Unit will receive from Contractor a 64 or 96-gallon Container for all
commingled Recyclable Materials and a 64 or 96-gallon Container for Organic Materials. If
requested by Customer, Contractor shall provide to the Customer a 64, or 96 gallon Recyclable
Container and a 96 gallon Organic Materials Container. The Contractor shall provide kitchen pails
designed to contain Food Scraps prior to placement in the Customer’s Organic Materials Cart.
Contractor will be responsible for distribution of kitchen pails to Single-Family and Multi-Family
Customers upon request, from Contractor’s office beginning the Effective Date. City or its designee
may restock Contractor inventories at local offices for distribution to new residents or residents
who need a replacement.
Contractor shall supply each Multi-Family complex and Commercial or governmental agency with
appropriately sized Containers for Discarded Materials. Contractor agrees to provide additional
Containers, as requested, by all Persons at the rate as shown on Exhibit A. Note that all Multi-Family
complex and Commercial or governmental agency Customers shall be entitled to the free Collection
of an unlimited quantity of Recyclable Material picked up twice per week. Contractor agrees not to
limit the specific type of Recyclable Material (such as cardboard only) that can be pl aced in a
Container unless approved by the City on a Customer by Customer basis.
All Solid Waste Cart lids shall be black/grey, all Recyclable Materials Cart lids shall be blue, and all
Organic Materials Cart lids shall be green. All Solid Waste Bin, Compactor, and franchise Roll-Off lids
or bodies shall be black/grey, all Recyclable Materials Bin, Compactor, and franchise Roll-Off lids or
bodies shall be blue, and all Organic Materials Bin, Compactor, and franchise Roll-Off lids or bodies
shall be green. No later than December 31, 2035, Contractor shall provide all Customers with
Collection Containers that comply with the Container color requirements specified in this Section
or as otherwise specified in 14 CCR Section 18982; 14 CCR, Division 7, Chapter 12, Article 3; or other
Applicable Law.
If an existing Container breaks or is otherwise rendered non-functional on or after January 1, 2022,
the Contractor shall replace the non-functional Container with a Container that complies with the
color requirements of this Section. Notwithstanding this Section, the Contractor is not required to
replace functional Containers, including Containers purchased prior to January 1, 2022, that do not
comply with the color requirements of this Section prior to the end of the useful life of those
Containers, or prior to January 1, 2036, whichever comes first.
Any new Containers for Recyclable Materials shall include an in molded graphic or sticker which
provides instructions to the Waste Generator. The final color and signage, including the in molded
graphic or sticker on the Containers shall be approved by the City Manager or their designee.
City and Contractor acknowledge that from time to time, Containers become damaged or
destroyed. City and Contractor also acknowledge that from time to time Containers may be stolen
from the curb or damaged due to normal use. The fee schedule to replace lost or damaged
Containers is shown on Exhibit A.
All Contractor supplied Containers for Discarded Materials shall remain the property of Contractor.
Containers damaged due to lack of reasonable care by the Customer, or Containers damaged by
graffiti may be replaced by Contractor, the fee for which shall be the same as for lost or damaged
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Containers as set forth on Exhibit A. Contractor may recover Containers used by Customers for other
than their intended purpose.”
5.7 Disposal Requirements
Article 5, Section 5.7 of the Agreement is hereby amended as follows:
“A. Contractor shall Dispose of all Solid Waste Collected under this Agreement at Contractor's
own expense and in accordance with all Federal, State and local laws, rules, and regulations.
Contractor shall be responsible for securing an Approved Facility(ies) for Disposal of all Solid
Waste Collected by Contractor pursuant to this Agreement.
B. Contractor shall secure, within ninety (90) days of the Effective Date of this Agreement,
sufficient Disposal site capacity commitment including landfill Disposal site capacity to
adequately serve the reasonable anticipated Solid Waste Disposal needs of Contractor's
Customers. City reserves the right to review and require approval for said Disposal capacity
commitments.
C. If Contractor receives notice from an Approved Facility operator, or otherwise finds, during
the term of the Agreement, to be prevented from delivering Discarded Materials to the
Approved Facility(ies), Contractor shall immediately notify, in writing, the City Manager,
stating the reason(s) Contractor is prevented, or expects to be prevented, from delivering
Solid Waste at the Approved Facility. Contractor shall expeditiously identify and evaluate
alternative sites. An alternative designated site or sites shall be arranged for and secured by
Contractor.
D. The Parties understand and agree that City intends to commence and participate in waste
Diversion and resource recovery programs pursuant to regional and/or local implementation
of AB 939, AB 341, AB 1826, and other Applicable Laws, or such other programs as may be
established by City.
E. Contractor shall deliver all Solid Waste to any landfill which collects the San Luis Obispo
County AB 939 Tipping Fee Surcharge and Waste Management Program Fund Fee, pursuant
to County Resolution No. 90-383. If the Contractor delivers Solid Waste to a landfill which
does not collect the County Tipping Fee Surcharge and Waste Management Program Fund
Fee, the Contractor will make, on a monthly basis, the equivalent payment directly to the
County's Waste Management Tipping Fee - AB 939 Trust Fund #0159 and Waste Management
Tipping Fee Trust- Site Fund# 0160.
F. Payment of the equivalent fees shall be made to County within thirty (30) days after the end
of each calendar month, or prorated portion thereof, in which the Contractor delivers waste
to an alternate facility. In the event that Payment is not received by County within thirty (30)
days after the date specified, then Contractor shall pay a penalty of ten percent (10%) on the
outstanding balance, and Contractor shall also pay to County interest on the outstanding
balance at a rate of ten percent (10%) per annum, or the maximum legal rate of interest,
whichever is greater, from the date of Contractor's failure to pay.
G. As of March 1, 2007 the Tipping Fee Surcharge for Fund # 0159 is $3.00 per Ton and the Waste
Management Program Fund Fee for Fund # 0160 is $0.40 per Ton. Payments made by the
Contractor shall be sent to the County Franchise Coordinator along with an itemized
statement regarding how the payment was calculated. Payments shall be adjusted to reflect
any future changes in the amount of these fees.”
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5.8 Cleaning Containers
Article 5, Section 5.8 of the Agreement is hereby retitled, and amended as follows:
“Contractor shall steam clean and refurbish all Commercial Bins at Contractor's own expense every
6 months upon request. Customers desiring more frequent cleaning may arrange additional
cleaning with Contractor at a Rate established by City, including pick- up, cleaning, and replacement
of Bins.
Contractor shall set a steam cleaning fee and/or a clean Container exchange fee for Organics
Materials Containers to Residential Customers requesting such service up to two (2) times per year
per Organics Container.”
5.9 Clean-Up Days
Article 5, Section 5.9 of the Agreement is hereby amended as follows:
“At least twice per year throughout the term of this Agreement, Contractor shall provide, in addition
to regularly scheduled service, two clean-up events pursuant to guidelines established by the
Contractor and approved by the City, for Solid Waste placed at the curb by Single Family Dwelling
Units and at pre-arranged locations for Multi-Family Residential properties in addition to each
Customer's normal Collection service. The dates for each event shall be proposed by Contractor and
approved by the City Manager, or their designee prior to September 1st of each year.
Contractor shall record by class and weight (in Tons) the Solid Waste, white goods, etc., Collected
during the clean-up events. Contractor shall record the kinds and weights (in Tons) of Solid Waste
Diverted during these clean-ups from the landfill through Recycling, reuse, transformation or other
means of Diversion.
Contractor shall maintain the separation of any Collected Green Waste from other acceptable
materials during clean-up days and Transport Green Waste to the Approved Organic Material
Processing Facility.”
5.11 Material Processing
Article 5, Section 5.11 of the Agreement is hereby amended as follows:
5.11.1 “Receipt of Recyclable Material and Organic Material
The Contractor shall have in place or have made arrangements for an Approved Materials Recovery
Facility and Approved Organic Materials Facility to receive and accept all deliveries of Recyclable
Materials and Organic Materials generated in the City.
5.11.2 Status of Materials Recovery Facility
The Approved Materials Recovery Facility shall be a Facility or operation that Processes Single-
Family, Multi-Family, and Commercial Source Separated Recyclable Materials to recover materials
designated for Collection in the Recyclable Materials Container. Any Approved Materials Recovery
Facility used by contractor must be designed and constructed in accordance with all State and local
laws and other Applicable Laws (e.g., CEQA, California Code of Regulations, etc.). The Approved
Materials Recovery Facility must have all permits from Federal, State, regional, County and city
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agencies necessary for it to operate as a Material Recovery Facility and must be in full regulatory
compliance with all such permits and Applicable Law.
The selected Approved Materials Recovery Facility must be authorized to accept, under its existing
permit, and have sufficient uncommitted capacity to accept, all Recyclable Materials and/or Organic
Materials delivered to it by, or on behalf of, Contractor for the term of this Agreement. Contractor
shall immediately notify City of any notice of breach or default received from Approved Materials
Recovery Facility.
Contractor’s Approved Organic Material Processing Facility shall be a Facility that Processes Single-
Family, Multi-Family, and Commercial Source Separated Organic Waste to recover Organic Material.
5.11.3 Alternative Processing Facility
If Contractor becomes unable to deliver the City's Recyclable Materials to the Materials Recovery
Facility due to causes within its control and which could have been avoided by the exercise of due
care, the Contractor shall arrange for it to be accepted at another Materials Recovery Facility, in
which case Contractor shall pay for any increased Transportation costs, any differences in the fees
charged at such Materials Recovery Facility and the fees then in effect under this Agreement. If
Contractor's inability to deliver the City's Recyclable Materials to the Materials Recovery Facility is
not due to causes within its control or which could have been avoided by the exercise of due care,
then Contractor shall propose alternative Material Recovery Facilities including all related costs and
City shall have the right to approve the alternative to be used. The City shall pay for the increased
cost of using an alternative facility. Contractor shall provide notice by email to the City within forty-
eight (48) hours of the use of an alternative Processing Facility.
Contractor shall keep all existing permits and approvals necessary for use of the Approved
Processing Facility in full regulatory compliance. Upon request, Contractor shall provide copies of
facility permits and/or notices of violations (obtained from its Processing Facility if necessary) to
City Manager.
5.11.4 Disposition of Unauthorized Waste
It is understood that the Contractor is not authorized and is not required hereunder to Collect and
Transport Hazardous Waste or restricted or other waste that is not acceptable or permitted for
Disposal at a Transfer station, Material Recovery Facility, or Disposal site. In addition, Contractor
shall not be required to Collect Containers that are not set out or filled in accordance with, or do
not meet Contractor's Collection requirements. Regardless of the reason, when any Discarded
Materials or other material is not Collected by Contractor, Contractor shall leave a tag on the
material stating the reasons for Contractor's refusal to Collect the same. Adequate records of the
tags shall be maintained by Contractor and shall be available to the City for inspection upon
reasonable notice during business hours. If Contractor observes any substances which it or its
employees reasonably believe or suspect to contain Hazardous Waste unlawfully Disposed of or
released in reportable quantities in the City, including on, in, under or about City property, including
streets, easements, rights of way and City waste Containers, Contractor shall immediately notify the
City of the same. If Contractor discovers Hazardous Waste, or other material that may not be legally
accepted, among materials that it has inadvertently accepted, Contractor may either return such
materials to the applicable Waste Generator or Dispose of such waste at its own expense and
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pursue all legal rights and remedies it may have against the Waste Generator(s) of such Hazardous
Waste, if the Waste Generator(s) can be identified.”
Article 6.
Other Services: Billing, Reporting, Record-Keeping and Public Education
6.10 Public Education
Article 6, Section 6.10 of the Agreement is hereby amended as follows:
“Contractor acknowledges and agrees that education and public awareness are critical, key and
essential elements of any efforts to achieve requirements of Applicable Law including, but not
limited to, AB 939,AB 341, AB 1826, AB 876, AB 901, SB 1383, and other current or future Federal,
State or local regulations, as amended. Accordingly, Contractor agrees to take direction from City
to exploit opportunities to expand public and Customer knowledge concerning needs and methods
to reduce, reuse and Recycle Solid Waste and to cooperate fully with City in this regard.
Contractor acknowledges that they are part of a multi-party effort to operate and educate the public
about the regional integrated waste management system. Contractor shall cooperate and
coordinate with the City Manager on public education activities to minimize duplicative,
inconsistent, or inappropriately timed education campaigns. The Contractor shall cooperate with
and shall not impede, interfere, or attempt to impede or interfere with the implementation,
expansion, or operation of public education and outreach programs or campaigns conducted by the
City.
Contractor shall maintain its own program of providing information relevant to billing and Discarded
Materials services, issues and needs with its bills. Contractor shall also include in Customer bills
additional information, including information on Recycling programs, as directed by the City.
Contractor shall bear all labor costs with respect to inserting public education materials with the
billings. Contractor agrees to insert and distribute brochures, newsletters, or other information
developed by the City, as inserts in Contractor’s Customer invoices at no additional charge to the
City. Up to letter-sized bill inserts shall be designed and produced by the City, with review and
comment by Contractor, and final approval by the City. Annually, Contractor shall be responsible
for printing the bill inserts. For Customers receiving electronic bills, Contractor agrees to distribute
brochures, newsletters, or other information developed by the City, as attachments to Customer
invoices at no additional charge to the City. Contractor shall provide electronic bill inserts (or
separate email attachments) to Customers who are billed electronically, and paper bill inserts to
Customers who receive paper bills. Electronic bill inserts/attachments must be readily available for
the Customer to view upon receipt of the invoice (attachments shall not be provided as links). Upon
the City’s request for such inserts, Contractor shall comply with such request during its next billing
cycle for the targeted Customer group. Contractor shall perform this service with no additional
requirement for compensation.
All public education materials shall be approved in advance by the City. Contractor shall obtain
approval from the City on all Contractor-provided public education materials outside of the City’s
education plan, including, but not limited to: print, radio, television, or internet media before
publication, distribution, and/or release. All education and outreach materials detailed in this
Section shall be provided in at the very least English and Spanish, as to comply with SB 1383 and
other Applicable Law. City shall have the right to request that Contractor include City identification
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and contact information on public education materials and approval of such requests shall not be
unreasonably withheld.
At the direction of the City, Contractor shall participate in and promote activities of AB 939, AB 341,
AB 1826, SB 1383 and other current or future Federal, State or local regulations, as amended, and
other Solid Waste management techniques at community events and local activities. Such
participation would normally include providing, without cost, educational and publicity information
promoting the goals of the City's Solid Waste program.
Not less than once per year during each calendar, Contractor shall prepare and distribute to each
Generator in the City a mailer that includes information specified in 14 CCR Section 18985.1(a). Such
mailer shall be distributed by Contractor to all Residential and Commercial mailing addresses
including individual Multi-Family Dwelling Units. Contractor shall also make this notice available in
an electronic format through the Contractor’s website.”
6.12 Generator Waivers and Contract Exemptions (New)
Article 6, Section 6.12 is hereby added to the Agreement as follows:
6.12.1 “General. The City or its designee may grant waivers described in this Section to
Commercial or Multi-Family Generators that impact the scope of Contractor’s provision
of service for those Customers; provided, the Generator shall continue to subscribe with
Contractor for franchised Collection services to the extent such services are not waived
by the City. Waivers issued shall be subject to compliance with SB 1383 requirements,
pursuant to 14 CCR Section 18984.11, or other requirements specified by the City.
6.12.2 Generator Waivers.
6.12.2.1 De Minimis Waivers. The City or its designee may waive a Multi-Family’s,
Commercial Business’, or its Property Owner’s obligation to comply with some or all
of the Recyclable Materials and Organic Materials requirements set forth in this
Agreement, SB 1383 Regulations, and the City Code if the Multi-Family, Commercial
Business, or its Property Owner provides documentation, or the City has evidence
demonstrating one of the following de minimis conditions:
6.12.2.1.1 The Multi-Family’s or Commercial Business’ total Solid Waste Collection
service is two (2) cubic yards or more per week, and Organic Materials subject
to Collection comprises less than twenty (20) gallons per week, per applicable
Container, of the Multi-Family’s or Commercial Business’ total waste; or,
6.12.2.1.2 The Multi-Family’s or Commercial Business’ total Solid Waste Collection
service is less than two (2) cubic yards per week, and Organic Materials
subject to Collection comprises less than ten (10) gallons per week, per
applicable Container, of the Multi-Family’s or Commercial Business’ total
waste.
6.12.2.2 Space Constraint. The City or its designee may waive a Multi-Family’s,
Commercial Business’, or its Property Owner’s obligation to comply with some
or all of the Source Separated Recyclable Materials or Organic Materials Collection
service requirements set forth in this Agreement, SB 1383 Regulations, and/or as
required in the Municipal Code, in the event that the Generator qualifies for a space
constraint waiver under the City’s Municipal Code.
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6.12.3 Waiver Requests. Generators may submit requests for de minimis waivers and physical
space waivers to the Contractor. If a Generator submits a request for a waiver to the
Contractor, the Contractor shall refer the Generator to the City. Upon request of the City,
the Contractor shall support the City in the waiver review process by providing requested
Customer information. If the City or its designee grants a waiver to a Generator, the City
shall notify the Contractor and Contractor shall update the Customer’s information and
Service Level in accordance with Exhibit G.”
6.13 Procurement of Recovered Organic Waste Products
Article 6, Section 6.13 is hereby added to the Agreement as follows:
6.13.1 SB 1383 Compliance. To assist the City in SB 1383 compliance related to organic waste
product procurement, Contractor shall make reasonable efforts to provide SB1383 RNG,
power, and Compost or Mulch as described below to maximize the procurement credit
to the City.
6.13.2 “Renewable Natural Gas (RNG) Vehicles. Under this Agreement, the Contractor shall make
a best effort for all Collection vehicles to be powered by SB 1383 RNG generated by a local
facility or powered by SB1383 RNG that is purchased through a wheeling agreement with
a party(ies), provided that the wheeling agreement is for purchase of gas derived from
Organic Waste that has been Diverted from a Landfill and Processed at an in-vessel
digestion Facility that is permitted or otherwise authorized by Title 14 of CCR to recover
Organic Waste and meets the requirements of 14 CCR Section 18993.1(h). Upon City’s
request, Contractor shall obtain and provide the City with a written certification by an
authorized representative of the publicly-owned treatment works or the wheeling
agreement contractor certifying that the in-vessel digestion facility produces the SB 1383
RNG consistent with the requirements of 14 CCR Section 18993.1(h). Contractor shall
maintain records of the amount of SB 1383 RNG purchased and shall report this
information in accordance with Exhibit D. Contractor shall agree to the City’s right to report
this SB 1383 RNG usage toward the City’s fulfilment of its annual recovered Organic Waste
product procurement target in accordance with 14 CCR Section 18993.1.
6.13.3 Power. To the extent that electricity produced from the Approved Organic Materials
Processing Facility qualifies for City's procurement credit under SB 1383, City shall be
allocated its proportional share of such qualified electricity usage based on the inbound
tonnage delivered by City divided by the total inbound tonnage of the Approved Organic
Materials Processing Facility for that same time period.
6.13.4 Compost Give-Away Events. Contractor shall make available for distribution an annual
total of at least one thousand (1,000) cubic-yards of Compost for all Member Agencies,
including but not limited to the City, utilizing the Approved Processing Facility to City
residents at no additional cost to the City or Customers at two (2) public events. To the
extent that such distribution qualifies for City's procurement credit under SB 1383, City shall
be allocated its proportional share of such qualified procurement based on the inbound
Tonnage of Organic Materials collected by Contractor from City divided by the total inbound
Tonnage of the Approved Organic Materials Processing Facility to which Contractor delivered
such City Tonnage during the applicable measurement period by each Member Agency. The
location, date, and time of such events shall be determined by the City with notice
provided to the Contractor within twenty (20) Business Days of the date of the event and
may be held in conjunction with other City -approved events. Contractor shall deliver the
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Compost to the agreed-upon event location at no cost to City. Contractor shall provide at
least one (1) attendant for at least six (6) hours per event.”
Article 7.
Payments to City
7.2 AB 939/SB 1383 Reimbursement Fee
Article 7, Section 7.2 of the Agreement is hereby retitled, and amended as follows:
“If requested by City, Contractor shall pay an AB 939/SB 1383 Reimbursement fee to City each
month, to be specified annually by City, and, in addition, if the San Luis Obispo Integrated Waste
Management Authority "IWMA" currently implements an AB 939, SB 1383, or Solid Waste
Management fee, shall pay that fee directly to the IWMA. Said fees shall be an allowable cost in
Contractor’s rate application. All AB 939 fees, SB 1383 fees, or Solid Waste Management fees paid
to City or IWMA shall be considered a pass-through cost for purposes of rate setting, and, as such if
the City or IWMA changes these fees the Contractor’s rates shall be adjusted accordingly subject to
all applicable laws and regulations. The City or the IWMA shall have the right to establish and adjust
the AB 939, SB 1383, or Solid Waste Management fee at any time, provided that any changes are
considered a pass through cost for the purposes of rate setting, at the time of the change in the AB
939, SB 1383, or Solid Waste Management fee.”
7.4 Other Fees
Article 7, Section 7.4 of the Agreement is hereby amended as follows:
“The City shall receive a landfill savings payment that recognizes the capital improvement saving at
the landfill by entering into this Agreement. Within two (2) days of the effective date of this
Agreement and on every annual anniversary of the effective date, the Contractor shall pay the City
of Arroyo Grande $22,340. This payment shall not be included as a pass through cost for the purpose
of rate setting and shall be adjusted annually by the same percent increase to the rates granted by
the City.
The City shall reserve the right to set "Other" Fees, as it deems necessary. These expenses will be
determined and a fee designed to reimburse City. Such fees shall be set annually by City and may
be considered a pass-through cost for purposes of rate setting, and as such if City adopts or changes
these fees, Contractor’s rates shall be adjusted accordingly.”
Article 9.
Records, Reports and Information, Studies and Hearing Requirements
9.1 Records
1) Article 9, Section 9.1 of the Agreement is hereby amended as follows:
“Contractor shall maintain records required to conduct its operations, to support requests it may
make to City, to respond to requests of the City, and to help City fulfill its obligations under
Applicable Law including, but not limited to, AB 939, AB 341, AB 1826, AB 876, AB 901, SB 1383, and
other current or future Federal, Stator or local regulations, as amended. Adequate record security
shall be maintained to preserve records from events that can be reasonably anticipated such as a
fire, theft and earthquake. Electronically maintained data and records shall be protected and an
adequate backup system shall be provided for such data and records. The protection and backup
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systems shall be subject to approval by the City. The following records shall be maintained for the
City in form and detail satisfactory to the City, relating to:
Customer services and billing;
Weight of Solid Waste, especially as related to reducing and Diverting Solid Waste.
Information is to be separated by kind of account;
Special annual clean-up event results;
Routes;
Facilities, equipment and personnel used;
Facilities and equipment operations, maintenance and repair;
Processing and Disposal of Solid Waste;
Complaints; and
Missed pick-ups.
Contractor shall maintain records of Transfer, Diversion and Disposal of all Solid Waste Collected in
the City for the period of this Agreement and all extensions to this Agreement or successor
Agreements. In the event Contractor discontinues providing Solid Waste services to City, Contractor
shall provide all records of Diversion and Disposal of all Solid Waste Collected within the City to City
within thirty (30) days of discontinuing service. Records shall be in chronological order, and
organized in a form readily and easily interpreted.
Records for other programs shall be tailored to specific needs. In general, they shall include:
Plans, tasks, and milestones; and,
Accomplishments in terms such as dates, activities conducted, quantities of products used,
produced or distributed, and numbers of participants and responses.”
9.3 Report Formats and Schedule
Article 9, Section 9.3 of the Agreement is hereby amended as follows :
“Records shall be maintained in forms and by methods that facilitate flexible use of data contained
in them to structure reports, as needed. Reports are intended to compile recorded data into useful
forms of information that can be used to, among other things:
Determine and set rates, and evaluate the financial efficacy of operations; and
Evaluate past and expected progress towards achieving goals and objectives; and
Determine needs for adjustment to programs; and
Evaluate Customer service and Complaints.
The City may at no cost to itself request that Contractor provide such additional information in the
reports set forth below as the City deems necessary or appropriate to meet its needs, including
provision of AB 939 report information. Contractor may propose report formats that are responsive
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to the objectives and audiences for each report. The format of each report shall be subject to
approval by the City.
Contractor shall submit all reports to the City, electronically via e-mail using software acceptable to
the City. The City reserves the right to require the Contractor to maintain records and submit the
reports required herein through use of the City-selected web-based software platform and/or
Microsoft Excel spreadsheet, at the Contractor’s expense.
Monthly reports shall be submitted within ten (10) calendar days after the end of the report month.
Quarterly reports shall be submitted within fifteen (15) calendar days after the end of the quarter.
Quarters end on November 30, February 28, May 31, and August 31.
All reports shall be submitted to: City Manager
City of Arroyo Grande
PO Box550
Arroyo Grande, CA 93421”
9.4 Monthly Reports
Article 9, Section 9.4 of the Agreement is hereby amended as follows:
“The information listed shall be the minimum reported for each service:
Discarded Materials, Collected, Transferred, Diverted and Disposed of, by sector (Commercial,
industrial, Residential) of Waste Generator-Collected by Contractor, in Tons, by month.
Complaint summary, for month and cumulative for report year, as above, summarized by
nature of Complaints.
Narrative summary of problems encountered and actions taken with recommendations for
the City, as appropriate.
All requirements specified in Exhibit G.”
9.5 Quarterly Report
Article 9, Section 9.5 of the Agreement is hereby amended to as follows:
“Quarterly reports shall be formatted and submitted as outlined in Exhibit G. ”
9.7 Additional Reports (NEW)
Article 9, Section 9.7 is hereby added to the Agreement:
“AB 901 Reporting. At the City’s option, the City may require that Contractor provide the City with
the aggregate tonnage data related to AB 901 reporting that the City needs for its SB 1383 reporting,
to the extent available to Contractor within five (5) Business Days of City request, or mutually
agreed time. At the City’s option, the City may review specific Customer information; however, City
shall not be permitted to make copies or take records specific to Customer information.
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Article 12.
Default, Remedies and Liquidated Damages
12.3 Liquidated Damages
Article 12, Section 12.3 of the Agreement is hereby amended as follows:
“A. General. City finds, and Contractor agrees, that as of the time of the execution of this
Agreement, it is impractical, if not impossible, to reasonably ascertain the extent of damages
which shall be incurred by City as a result of a breach by Contractor of its obligations under
this Agreement.
B. Service Performance Standards; Liquidated Damages for Failure to Meet Standards. The
Parties acknowledge that consistent, reliable Discarded Materials service is of utmost
importance to City and that City has considered and relied on Contractor's representations as
to its quality of service commitment in awarding the Agreement to it. The Parties further
recognize that some quantified standards of performance are necessary and appropriate to
ensure consistent and reliable service and performance. The Parties further recognize that if
Contractor fails to achieve the performance standards, comply with Complaint resolution
criteria, or fails to submit required documents in a timely manner, City and its residents will
suffer damages and that it is and will be impractical and extremely difficult to ascertain and
determine the exact amount of damages that City will suffer. Therefore, without prejudice to
City's right to treat such non-performance as an event of default under this Article 12, the
Parties agree that the following Liquidated Damage amounts represent a reasonable estimate
of the amount of such damages considering all of the circumstances existing on the date of
this Agreement, including the relationship of the sums to the range of harm to City that
reasonably could be anticipated and the anticipation that proof of actual damages would be
costly or inconvenient. Recognizing the importance of resolving any failure to meet the
service performance standard, the City shall contact Contractor within two (2) days of any
failing reported directly to the City. In addition Contractor agrees to meet with the City
Manager within 2 days of a requested meeting to discuss the Contractor's performance.
Contractor agrees to pay (as Liquidated Damages and not as a penalty) the amounts set
forth below:
Collection Reliability and Quality
For each failure over five (5) annually to commence service to a new Customer account within
seven (7) days after order: $150.00
For each failure over twenty-four (24) annually to Collect Discarded Materials, which as been
properly set out for Collection, from an established Customer account on the scheduled
Collection day and not Collected within 24 hours after notice of missed pick-up: $150.00
For each failure to Collect Discarded Materials, which have been properly set out for
Collection, from the same Customer on two (2) consecutive scheduled pickup days: $150.00
For each occurrence over five (5) annually of damage to private property: $250.00
For each occurrence over ten (10) annually of discourteous behavior: $250.00
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For each failure over ten (10) annually to clean up Discarded Materials, spilled by Contractor
from Containers: $150.00
For each occurrence over five (5) annually of Collecting Discarded Materials, during
unauthorized hours: $250.00
For each failure to respond to a Customer Complaint within twenty-four (24) working hours:
$100.00
Timeliness of Submissions to City
REPORTS Any report shall be considered late until such time as City receives a correct and
complete report. For each calendar day a report is late, the daily assessment shall be:
Monthly Reports: For each infraction $25 per day
Annual Reports: For each infraction $50 per day
Violations: SB 1383 (New)
Use of Unauthorized Facilities. For each individual occurrence of delivering Discarded
Materials to a Facility other than an Approved Facility(ies) for each Discarded Material type
under this Agreement: $0 for first five (5) failures; $1,000 per each subsequent failure
Failure to Implement three-Container System. For each occurrence of failing to provide
Customers with the three-Container system required by and compliant with Section 5.2 and
5.4 excluding Generators and Customers granted waivers pursuant to Section 6.12 of this
Agreement, and excluding Generators and Customers that demonstrate compliance with
Recycling and Organic Waste Self-Hauling requirements pursuant to City Municipal Code and
14 CCR Division 7, Article 12, Article: $100 / Generator or Customer / occurrence / Day until
compliance achieved.
Failure to Comply with Container Labeling and Colors. For each occurrence of Contractor’s
failure to comply with Container labeling and color requirements pursuant to Section 5.6.3 of
this Agreement: $150 / Container / occurrence
Failure to Perform Public Education and Outreach. For each failure to perform any individual
education and outreach activity as required and in the timeframe specified by this Agreement:
$180 / occurrence
Failure to Allow Access to Records. For each failure to provide access to records in
compliance with and in the timeframe specified in this Agreement: $120 / day
Failure to Issue Contamination Notices. For each failure of Contractor Collection personnel
to issue contamination notices and maintain documentation of issuance as required by
Section 4.7 of this Agreement.: $100 / Contractor Route / day
Improper Fee Issuance. For each fee that is issued to a Generator without prior authorization
from City under this agreement: $100 /Customer/Day
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Liquidated damages will only be assessed after Contractor has been given the opportunity but
failed to rectify the damages, as described in this Agreement (e.g., twenty-four (24) working
hours to respond to a Complaint). City may determine the occurrence of events giving rise to
Liquidated Damages through the observation of its own employees or representative or
investigation of Customer Complaints.
Prior to assessing Liquidated Damages, City shall give Contractor notice of its intention to do
so. The notice will include a brief description of the incident(s)/non-performance. Contractor
may review (and make copies at its own expense) all information in the possession of City
relating to incident(s)/non-performance. Contractor may, within ten (10) days after receiving
the notice, request a meeting with City. If a meeting is requested, it shall be held by the City
Manager or their designee. Contractor may present evidence in writing and through
testimony of its employees and others relevant to the incident(s)/non-performance. The City
Manager or designee will provide Contractor with a written explanation of his or her
determination on each incident(s)/non-performance prior to authorizing the assessment of
Liquidated Damages. The decision of the City Manager or designee shall be final.
C. Amount. The City Manager or their designee may assess Liquidated Damages for each
calendar day or event, as appropriate, that Contractor is determined to be liable in
accordance with this Agreement.
D. Timing of Payment. Contractor shall pay any Liquidated Damages assessed by City within
thirty (30) days after they are assessed. If they are not paid within the thirty (30) day period,
City may proceed against the security required by this Agreement or order the termination of
this Agreement, or both.”
Article 13.
Other Agreements of the Parties
13.6 Subcontracting
Article 13, Section 13.6 of the Agreement is hereby amended as follows:
“Except as approved in writing by City, Contractor shall not enter into an agreement to have another
Person perform Contractor’s duties of this Agreement. Contractor must obtain written agreements
with Processing Subcontractors, including the Approved Organic Materials Processing Facility to the
Facility’s capacity to Process Discarded Materials. Contractor shall undertake to pay City its
reasonable expenses for attorney’s fees and investigation costs necessary to investigate the
suitability of any proposed Subcontractor, and to review and finalize any documentation required
as a condition for approving any such Subcontracting agreement.”
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year
first above written.
CITY OF ARROYO GRANDE:
By:
Caren Ray Russom, Mayor
SOUTH COUNTY SANITARY SERVICE,
INC.
By:
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ATTEST:
By: _________________________________
Jessica Matson, City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
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EXHIBITS
Exhibit G Recordkeeping and Reporting (NEW)
Exhibit G, Recordkeeping and Reporting, is hereby added to the Agreement as follows:
“G.1 General
Contractor shall maintain such accounting, statistical, and other records related to its performance under
this Agreement as shall be necessary to develop the reports required by this Agreement or City Municipal
Code. Contractor agrees to conduct data collection, information and record keeping, and reporting
activities needed to comply with Applicable Laws and regulations and to meet the reporting and Discarded
Materials Collection, Processing, and Disposal program management needs of the City. At the written
direction or approval of City, the records and reports to be maintained and provided by Contractor in
accordance with this Exhibit and other Articles of the Agreement may be adjusted in number, format, and
frequency, if required to comply with State or Federal regulatory or reporting requirements.
Information from Contractor’s records and reports can be used to, among other things:
1. Determine and set Rates and evaluate the financial efficacy of operations;
2. Evaluate past and expected progress toward achieving the Contractor’s Landfill Disposal
reduction or Diversion goals and objectives;
3. Provide concise and comprehensive program information and metrics for use in fulfilling
reporting requirements under Applicable Law;
4. Determine needs for adjustment to programs;
5. Evaluate Customer service and Complaints; and,
6. Determine Customer compliance with AB 341, AB 1826, and SB 1383 statutes and
corresponding regulations; and, any subsequent State-mandated landfill Disposal reduction,
Recycling, recovery, or Diversion statutes, regulations, or other requirements.
G.2 Record Keeping
A. General. Contractor shall maintain Customer contact data, Customer service, accounting, statistical,
operational, and other records related to its performance as shall be necessary to provide reporting
required by this Agreement and Applicable Law and to demonstrate compliance with this
Agreement and Applicable Law (such as, but not limited to, AB 939, AB 341, AB 1826, AB 876, AB
901, and SB 1383 statutes and corresponding regulations).
Record keeping and reporting requirements specified in this Agreement shall not be considered a
comprehensive list of reporting requirements. In particular, this Exhibit is intended to highlight the
general nature of records and reports and their minimum content and is not meant to
comprehensively define the scope and content of the records and reports that Contractor is
required to maintain and report by Applicable Law or this Agreement. Upon written direction or
approval of City, the records and reports required by Contractor in accordance with this and other
Articles of the Agreement shall be adjusted in number, format, or frequency.
Contractor shall maintain adequate records, and corresponding documentation, of information
required by this Exhibit, such that the Contractor is able to produce accurate monthly, quarterly,
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and annual reports, and is able to provide records to verify such reports. Contractor will make these
records available and provide to the City any record or documentation necessary for the City to
fulfill obligations under Applicable Law including, but not limited to, AB 939, AB 341, AB 1826, AB
876, AB 901, and SB 1383 statutes and corresponding regulations; and, other current or future
Federal, State, or local statutes and regulations, as amended. Upon request by the City, Contractor
shall provide access to Contractor’s requested records in a timely manner, not to exceed ten (10)
Business Days from the time of City’s request to Contractor.
B. Record Retention and Security. Records shall be maintained in forms and by methods that facilitate
flexible use of data contained in them to structure reports, as needed, pursuant to this Exhibit.
Contractor’s records shall be stored in one central location, physical or electronic, that can be
readily accessed by Contractor. City reserves the right to require the Contractor to maintain the
records required herein through the use of a City-selected web-based software platform, at
Contractor’s expense. Unless otherwise required in this Exhibit, Contractor shall retain all records
and data required to be maintained by this Agreement for the Term of this Agreement plus five (5)
years after its expiration or earlier termination.
Records and data shall be in chronological and organized form and readily and easily interpreted.
Contractor shall maintain adequate record security to preserve records from events that can be
reasonably anticipated such as a fire, theft, and an earthquake. Electronically-maintained data and
records shall be protected and backed-up. To the extent that Contractor utilizes its computer
systems to comply with record keeping and reporting requirements under this Agreement,
Contractor shall, on a monthly basis, save all system-generated reports supporting those record
keeping and reporting requirements in a static format in order to provide an audit trail for all data
required.
C. Compilation of Information for State Law Purposes. Contractor shall maintain accurate records for
its operation, including, but not limited to, Discarded Materials quantities Collected and quantities
Transported to or Transferred to each Approved Facility, listed separately by material type,
Customer type, and Facility. Records shall be maintained in such form by methods that facilitate the
use of data for the production of reports as needed. Contractor will make these records available
and provide to the City any record or documentation necessary for the City to fulfill obligations
under Applicable Law including, but not limited to, AB 939, AB 341, AB 1826, AB 876, AB 901, AB
1595, and SB 1383 statutes and corresponding regulations; and, other current or future local,
Federal or State statutes and regulations, as amended.
G.3 Reporting
G.3.1 General
A. General Purpose. Reports are intended to compile recorded data into useful forms of information
that can be used by the City. All reports shall be adequate to meet City’s current and future reporting
requirements to CalRecycle, including AB 939, AB 341, AB 1826, and SB 1383 statutes and
corresponding regulations, or any other State or Federal agency statutes and regulations
throughout the Term of this Agreement.
B. Failure to Report. Failure of Contractor to comply with the reporting requirements as set forth in
this Section may result in an assessment of Liquidated Damages in accordance with the Liquidated
Damages provision in Section 12.3 of this Agreement. Contractor’s repeated failure to submit
reports, and/or failure to submit reports on time, may be deemed an event of default and may
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result in the termination of the Agreement at the discretion of the City Manager, in accordance with
Article 12 of this Agreement.
C. Report Format. Contractor shall submit all reports to the City, electronically via e-mail using
software acceptable to the City. The City reserves the right to require the Contractor to maintain
records and submit the reports required herein through use of the District-selected web-based
software platform and/or Microsoft Excel spreadsheet, at the Contractor’s expense.
D. Submittal Process. All reports shall be submitted to the City, Department of Public Works or as
directed by the City Manager. Reports shall be submitted electronically via email or uploaded to a
document sharing platform agreed upon by the Parties. City reserves the right to require the
Contractor to maintain records and submit the reports required herein through use of a City-
selected web-based software platform, at the Contractor’s expense.
G.3.2 Monthly Reports
Monthly reports shall be submitted by Contractor to City and shall include the following information
pertaining to the most recently completed calendar month. In addition, each monthly report shall include
a year-to-date summary page that includes the data submitted from the monthly report(s) submitted in
the calendar year prior to the submittal of the current monthly report. Contractor shall report the
information included in the following subsections.
A. Tonnage Report
1. Contractor shall report the total quantities in Tons of Discarded Materials Collected,
Transferred, Processed, and Disposed by the Contractor, all of which shall be based on actual
certified scale weights for each load, if available, or similarly accurate methodology pursuant
to weighing protocol. Tonnage shall be reported separately by:
a. Material type, which shall include, at a minimum, separate reporting of Source
Separated Recyclable Materials, Source Separated Organic Materials, Solid Waste, and
any other type of Discarded Material separately Collected by Contractor (including, but
not limited to: Bulky Items, used oil, dirt, rock, metals, Cardboard, wood waste, ,
Salvageable Materials, etc.);
b. Customer/sector type (Single-Family, Multi-family, Commercial Roll-off); and,
c. Approved Facility and Facility type.
2. Report Residue level and Tonnage for all Discarded Materials Processed, listed separately by
material type Collected and Approved Facility(ies) used.
3. Source Separated Recyclable Materials Tonnage Marketed, by commodity, and including
average commodity value for each, and Processing Residue Tonnage Disposed, listed
separately by material type Collected and Approved Facility(ies) used.
4. Documentation of all Discarded Materials exported out of State, as provided in 14 CCR
Sections 18800 through 18813.
B. Collection and Subscription Report
1. Number of Containers at each Service Level by Customer Type and program, including:
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a. A summary of the total gallons of Cart service, cubic yards of Bin service, and pulls; and
cubic yards or Tons of Drop Box and Compactor service by Customer Type.
b. Calculation of the average volume of service received per: Single-Family Dwelling Unit
(separately identifying Dwelling Units in a duplex, triplex, or fourplex); Multi-Family
Dwelling Unit; and, Commercial Customer.
2. A summary of Customer subscription data, including the number of accounts; the number of
Customers subscribing to each Cart, Bin, and Roll-Off Service Level listed separately for Single-
Family, Multi-Family, and Commercial and separately for each type of Discarded Material; the
number and type of waivers (i.e., de minimis or physical space constraint) active for
Customers for each type of Discarded material; and the number of Bulky Items Collections
performed.
C. Contamination Monitoring Report
The Contractor shall submit the following information regarding Contractor conducted contamination
monitoring and issuance of Prohibited Container Contaminant Notices, conducted pursuant to Section 4.7
of this Agreement:
1. Description of the Contractor’s Process for determining the level of contamination;
2. Summary report of Customer Notices which shall include the date of issuance, Customer
name, and service address.
3. A record of each inspection and contamination incident, which shall include, at a minimum:
a. Name of the Customer
b. Address of the Customer
c. The date the contaminated Container was observed
d. The staff who conducted the inspection
e. The total number of violations found and a description of what action was taken for each
f. Copies of all notices issued to Generators with Prohibited Container Contaminants
g. Any photographic documentation or supporting evidence.
4. Any other information reasonably requested by the City or specified in contamination
monitoring provisions of this Agreement.
D. Customer Service Report
1. Contractor shall maintain a record of all SB 1383 non-compliance Complaints as defined in 14
CCR Section 18995.3 and responses and submit the following information:
a. Total number of SB 1383 non-compliance Complaints received and total number of SB
1383 non-compliance Complaints investigated
b. Copies of documentation recorded for each SB 1383 non-compliance Complaint
received, which shall at a minimum include the following information:
i. The SB 1383 non-compliance Complaint as received;
ii. The name and contact information of the complainant, if the SB 1383 non-
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compliance Complaint is not submitted anonymously;
iii. The identity of the alleged violator, if known;
iv. A description of the alleged violation; including location(s) and all other
relevant facts known to the complainant;
v. Any relevant photographic or documentary evidence submitted to support the
allegations in the SB 1383 non-compliance Complaint; and,
vi. The identity of any witnesses, if known.
c. Copies of all SB 1383 non-compliance Complaint reports submitted by Contractor to the
City.
d. Copies of all investigation reports submitted to the City which shall include at a
minimum:
i. The SB 1383 non-compliance Complaint as received;
ii. The date the Contractor investigated the SB 1383 non-compliance Complaint;
iii. Documentation of the findings of the investigation;
iv. Any photographic or other evidence collected during the investigation; and,
v. Contractor’s recommendation to the City on whether or not the entity
investigated is in violation of SB 1383 Regulations based on the Contractor’s
investigation.
E. Education Program Report
The monthly status of activities identified in the annual public education plan described in Section 6.10 of
this Agreement.
G.3.3 Annual Reports
In addition to the monthly reporting requirements in this Exhibit and Section 9.6, the Contractor shall
provide an Annual Report, covering the most recently-completed calendar year, in accordance with the
format and submittal requirements of this Exhibit. The Annual Report shall include the information in the
following subsections.
A. Collection and Subscription Report
1. A summary of all data provided in the Tonnage report section, including quarterly and annual
totals and averages.
2. The type(s) of Collection service(s) provided, a list of all hauler routes serviced, and a record
of the addresses served on each hauler route.
3. A summary of Customer subscription data, including the number of accounts; the total
number of Generators enrolled with Contractor for service, listed separately by Service Level
and Container type (Cart, Bin, and Roll-Off service), separately by Single-Family, Multi-Family,
and Commercial Customers, and separately for each type of Discarded Material.
4. A detailed list of Single-Family, Multi-Family, and Commercial Customer information,
including Solid Waste Container Waste, Recyclable Materials, and Organic Materials Service
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Levels, Customer type, and Customer service addresses reflecting Customer Service Levels as
of December 1 (for the year in which the report is submitted)
B. Processing Facility Report
1. Approved Organics Processing Facility: Contractor shall provide documentation
demonstrating the actual percent of the material removed for landfill disposal that is
Organic Waste is less than the percent specified in 14 CCR Section 17409.5.8(c)(2) or
17409.5.8(c)(3), whichever is applicable, and, if applicable, demonstrations compliance with
the digestate handling requirements specified in 14 CCR Section 17896.5.
2. Temporary Equipment or Operations Failure: If the Contractor is granted a Processing facility
temporary equipment or operational failure waiver, in accordance with Section 5.7 or 5.11 of
the Agreement, the Contractor shall include the following documents and information:
a. The number of days the Processing Facility temporary equipment waiver or operation
failure waiver was in effect;
b. Copies of any notifications sent to the City pursuant to Section 5.7 or 5.11 of the
Agreement, and copies of City notices to Contractor pursuant to Section 5.7 or 5.11 of
the Agreement;
c. Documentation setting forth the date of issuance of the waiver, the timeframe for the
waiver; and,
d. A record of the Tons of Organic Materials, Recyclable Materials, and Solid Waste
redirected to an Alternative Facility or Disposed at an Approved Disposal Facility as a
result of the waiver, recorded by Collection vehicle or Transfer vehicle number/load,
date, and weight.
3. Quarantined Organic Waste: A record of all compliance agreements for quarantined Organic Waste
that are Disposed of, including the name of Generator, date issued, location of final disposition, and
the amount of quarantined Organic Waste that was required to be Disposed at a Landfill, pursuant to
Section 5.7 of the Agreement
C. Compliance Monitoring and Enforcement Report
1. A summary of the total number of SB 1383 Regulatory non-compliance Complaints that were
received and forwarded to the City or their designee.
2. The total number of Prohibited Container Contaminant Customer Notices and Contamination
Processing Fees, categorized by type of Generator.
3. The number of violations that were resolved, categorized by type of Generator.
4. Copies of all Prohibited Container Contaminant Customer Notices issued and, educational
materials issued to non-compliant Generators.
D. Public Education and Outreach Report
1. A copy of all education and outreach materials provided to Generators, or otherwise used for
education and outreach efforts in accordance with this Agreement, including, but not limited
to: flyers, brochures, newsletters, invoice messaging/billing inserts, and website and social
media postings.
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2. A record of the date and to whom the information was disseminated or direct contact made,
in the form of a list that includes: the Generator’s name or account name, the type of
education or outreach received; the distribution date, and the method of distribution.
3. For any mass distribution through mailings or bill inserts, the Contractor shall maintain a
record of the date, a copy of the information distributed, and the type and number of
accounts that received the information.
4. A copy of electronic media, including the dates posted of: social media posts, e -mail
communications, or other electronic messages.
5. A summary of the status of the annual education plan of the reporting year, including
activities conducted and the quantitative and/or qualitative results of those activities.
6. The annual public education plan required by Section 6.10 of the Agreement for the upcoming
then-current calendar year. For example, Contractor submittal of a 2021 annual report in
February 2022 shall include Contractor submittal of the annual public education plan for
calendar year 2022.
7. Contractor shall maintain a record of all technical assistance efforts conducted pursuant to
Section 6.10 of the Agreement, including:
a. The name and address of the Customer/Generator receiving technical assistance, and
account number, if applicable.
b. The date of any technical assistance conducted and the type of technical assistance,
including, but not limited to: waste assessments, compliance assessments, direct
outreach, workshops, meetings, events, and follow-up communications.
c. A copy of any written or electronic educational materials distributed during the technical
assistance process.
8. A copy of all special event reports submitted to the City in accordance with Section 5.9 of the
Agreement.
G.3.4 Additional Reports
A. Upon Request Reporting. City reserves the right to request additional reports or documents in the
case of unforeseen legislative or regulatory changes, requests from CalRecycle, or additional
requirements imposed upon the City. The Contractor shall provide the requested reports, documents,
or information within ten (10) Business Days upon receipt of the request or within a timeframe
determined by the City Manager, which shall not to exceed ten (10) days.
B. Facility Capacity Planning Information. To the extent such information is available to Contractor, City
may require Contractor to provide City with information of available Organic Waste Processing
capacity for any Approved Processing Facilities, where available capacity may include identification of
monthly Tons of additional Organic Waste that such Approved Facilities have the ability to receive
within permitted limits. Contractor shall respond to City within sixty (60) days of City’s request for
information regarding available new or expanded capacity, to the extent such information is available
to Contractor and, at City’s option may be required to submit reports on a more regular basis (such
as monthly, quarterly, or annually). If Contractor uses a Subcontractor to perform some or all of the
Facility-related services required by this Agreement, Contractor shall use commercially reasonable
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efforts to secure any City-requested Facility capacity planning information from its Subcontractor(s).
The annual Facility capacity planning report shall comply with the following:
1. Include reports of current throughput and permitted capacity and available capacity for
Organic Materials Processing for any Facility in the City that Processes Organic Materials.
Existing capacity may include identification of monthly Tons of additional Source
Separated Recyclable Materials, Source Separated Organic Materials, and/or Solid Waste
capacity such Facility has the ability to receive within permitted limits.
2. Include description of potential new or expanded Processing capacity at those Facilities,
operations, and activities for Processing of Organic Materials, including information
about throughput and permitted capacity necessary for planning purposes.
3. Be submitted using a form or format approved by the City Manager.”
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Item 8.l.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local
Emergency Related to the COVID-19 Pandemic and Authorizing the
Continuance of Remote Teleconference Meetings of the Legislative
Bodies Pursuant to Government Code Section 54953(e)(3)
DATE: April 12, 2022
SUMMARY OF ACTION:
Adoption of the Resolution will continue the declared local emergency related to the
COVID-19 pandemic and will also enable the City to continue to comply with the
requirements of legislation, AB 361, to authorize the continued use of teleconferencing
for meetings of the City’s legislative bodies.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no direct fiscal impacts related to the proposed action; however, adoption of
the Resolution will facilitate the ability for the City to request resources including financial
support and reimbursement from the State Office of Emergency Services and the Federal
Emergency Management Agency for costs incurred in preparation and/or response to the
COVID-19 pandemic.
RECOMMENDATION:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus
(COVID-19) pandemic and authorizing the continuance of remote teleconference
meetings pursuant to Government Code Section 54953(e)(3).
BACKGROUND:
As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande
Municipal Code, the former City Manager, in his capacity as the Director of Emergency
Services, proclaimed a local emergency on March 16, 2020, regarding the COVID -19
pandemic. The City Council ratified the proclamation at its regular mee ting on March 24,
2020, and adopted resolutions declaring a continued local emergency since that time as
the pandemic has persisted.
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Item 8.l.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local
Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance
of Remote Teleconference Meetings of the Legislative Bodies Pursuant to
Government Code Section 54953(e)(3)
April 12, 2022
Page 2
In addition, AB 361 amended Government Code Section 54953, adding a new subsection
(e) that permits legislative bodies, when there is a proclaimed State of Emergency
declared by the Governor pursuant to Government Code Section 8625, to make a
determination to authorize meeting remotely via teleconferencing as a result of the
emergency. To do so, a resolution would need to be adopted in which the legislative body
finds that meeting in person would present imminent risks to the health or safety of
attendees, or that State or local officials have imposed or recommended measures to
promote social distancing.
The City Council first adopted a Resolution making findings in accordance with AB 361
and Government Code Section 54953(e) at its September 28, 2021 meeting. The
Resolution is valid for thirty (30) days after teleconferencing for the first time under the
new regulations. If the State of Emergency remains active after that 30 day period, the
local agency may act to renew its resolution authorizing remote teleconferenced meetings
by passing another resolution which includes findings that the State of Emergency
declaration remains active, the local agency has reconsidered the circumstances of the
State of Emergency, and the local agency has either identified: A) ongoing, direct impacts
to the ability to meet safely in-person, or B) active social distancing measures as directed
by relevant State or local officials.
In the past, the City has adopted separate resolutions related to the continuing emergency
declaration and the continuance of remote teleconference meetings pursuant to
Government Code Section 54953(e)(3). Staff has combined the two items into one
resolution to eliminate the need for separate agenda items.
ANALYSIS OF ISSUES:
Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to
“Review the need for a continuing emergency declaration at regu larly scheduled meetings
at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the
City Council has adopted the appropriate Resolutions declaring a continued local
emergency related to the coronavirus (COVID-19) pandemic within the required 21-day
time period since the ratification of the proclamation at its March 24, 2020 meeting.
This item is being presented to the City Council to satisfy the requirements of Section
8.12.065(C) given the ongoing State of Emergency proclaime d by the Governor, the
ongoing public health orders issued by the State, and the ongoing work required of City
staff to respond to the pandemic and these proclamations and orders. In addition, the
draft Resolution will allow the City to continue conducting its public meetings via
teleconference. The Resolution includes continued findings based upon a determination
that, as a result of the proclaimed State of Emergency in California due to the COVID-19
pandemic and its continued spread in San Luis Obispo County and Arroyo Grande
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Item 8.l.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local
Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance
of Remote Teleconference Meetings of the Legislative Bodies Pursuant to
Government Code Section 54953(e)(3)
April 12, 2022
Page 3
through the Omicron and BA2 variants of SARS-CoV-2, which are far more transmissible
than prior variants of the virus and, as even fully vaccinated individuals can spread the
virus to others, holding meetings in person would present imminent risks to the health or
safety of attendees.
While the Resolution provides authority for the City to continue conducting public
meetings remotely for the next thirty (30) days, the City has also determined to resume
meetings in-person prior to the expiration of that thirty-day period, and conducted the City
Council meetings on March 8 and March 22, 2022, as in-person meetings at Council
Chambers while also retaining an option for the public, staff, and consultants to participate
via Zoom. It is recommended that the proposed Resolution be adopted to continue to
provide flexibility for future meetings of the City Council and its advisory bodies in the
event that guidance from the State or County Health Officers changes within the next
thirty (30) days. This flexibility will also allow members of the City Council or advisory
bodies to attend meetings remotely if they also desire or if they are required to quarantine
due to exposure to COVID-19.
Based upon the foregoing, it is recommended that the City Council adopt the Resolution
declaring the need to continue the emergency declaration and also authorizing the
continuance of remote teleconference meetings pursuant to Government Code Section
54953(e)(3).
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring the need to continue the declared local emergency
and authorizing the continuance of remote teleconference meetings;
2. Do not adopt the Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal
Code regarding the periodic review of the declared local emergency related to the
COVID19 pandemic. It will also satisfy the requirements of Government Code Section
54953(e)(3) and allow the City to safely continue carrying out its business in a manner
that will minimize the risk of contracting COVID-19 for everyone involved.
DISADVANTAGES:
No disadvantages have been identified to adopting the Resolution.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
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Item 8.l.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local
Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance
of Remote Teleconference Meetings of the Legislative Bodies Pursuant to
Government Code Section 54953(e)(3)
April 12, 2022
Page 4
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
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ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID-
19) PANDEMIC AND AUTHORIZING THE CONTINUANCE
OF REMOTE TELECONFERENCE MEETINGS OF THE
LEGISLATIVE BODIES OF THE CITY OF ARROYO
GRANDE PURSUANT TO GOVERNMENT CODE SECTION
54953(e)
WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code,
the former City Manager, in his capacity as the Director of Emergency Services
proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic;
and
WHEREAS, the City Council ratified the emergency proclamation through adoption of
Resolution No. 4974 at its regular meeting on March 24, 2020; and
WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City
Council is to review the need for a continuing emergency declaration at regularly
scheduled meetings at least every twenty-one (21) days until the emergency is
terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local
emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May
12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September
22, October 13, October 27, November 10, November 24, December 8, 2020, January
12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11,
May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28,
October 12, October 26, November 9, November 23, December 14, 2021, January 11,
January 25, February 8, February 22, March 8, and March 22, 2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination
that a Public Health Emergency Exists and has existed as of January 27, 2020 ; and
WHEREAS, the President of the United States declared a State of National Emergency;
the Governor of the State of California has proclaimed a State of Emergency for the State
of California and issued Executive Orders and direction regarding measures to mitigate
the spread of cases of COVID-19 within the State of California and all recitals set forth
therein, are included as though fully set forth herein; and
WHEREAS, subsequently, in March 2020, in response to the COVID -19 pandemic,
Governor Newsom issued Executive Orders N-25-20 and N-29-20. These orders
suspended certain elements of the Brown Act and specifically allowed for legislative
Page 160 of 340
RESOLUTION NO.
PAGE 2
bodies as defined by the Brown Act to hold their meetings entirely electronically with no
physical meeting place. On June 11, 2021, Governor Newsom issued Executive Order N -
08-21 which provided that the provisions in Executive Order N-29-20 suspending certain
elements of the Brown Act would continue to apply through September 30, 2021; and
WHEREAS, on September 16, 2021 Governor Newsom signed AB 361, which added
subsection (e) to Government Code section 54953 of the Brown Act, and makes provision
for remote teleconferencing participation in meetings by members of a legislative body,
without compliance with the requirements of Government Code section 54953(b)(3),
subject to the existence of certain conditions; and
WHEREAS, a required condition of AB 361 is that a state of emergency is declared by
the Governor pursuant to Government Code section 8625, proclaiming the existence of
conditions of disaster or of extreme peril to the safety of persons and property within the
State caused by conditions as described in Government Code section 8558; and
WHEREAS, the City Council has adopted a Resolution makin g findings in accordance
with AB 361 and Government Code Section 54953(e) authorizing remote teleconference
meetings on September 28, October 26, November 23, and December 14, 2021, and on
January 25 and February 22, 2022; and
WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the
U.S., continuing to present an immediate and significant risk to public health and safety,
and resulting in serious illness or death to vulnerable populations, including the elderly
and those with underlying health conditions.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande
that:
1. All recitals set forth above, are true, correct and incorporated herein.
2. A local emergency is declared to continue to exist throughout the City of Arroyo
Grande, and the City has been undertaking, and will continue through termination
of this emergency to undertake necessary measures and incur necessary costs,
which are directly related to the prevention of the spread of COVID -19 and are
taken in furtherance of: the Secretary of Health and Human Services’
determination that a public health emergency has existed since January 27, 2020;
the Governor’s Proclamation of a State of Emergency on March 4, 2020; the
President of the United States’ Declaration of a National Emergency on March 13,
2020 and the City Director of Emergency Services’ Proclamation of Local
Emergency on March 17, 2020; and related orders and directives.
3. In accordance with the requirements of Government Code Section 54953(e)(3),
the City Council of the City of Arroyo Grande hereby finds and determines that it
Page 161 of 340
RESOLUTION NO.
PAGE 3
has reconsidered the circumstances of the State of Emergency and that the State
of Emergency continues to exist and to directly impact the ability to meet safely in
person due to the COVID-19 pandemic, and its continued spread in San Luis
Obispo County and Arroyo Grande through the Omicron and BA2 variants of
SARS-CoV-2, which are far more transmissible than prior variants of the virus, and
can be spread to others even by fully vaccinated individuals, and therefore holding
meetings in person would present imminent risks to the health or safety of
attendees.
4. The City Manager and legislative bodies of the City of Arroyo Grande are hereby
authorized and directed to take all actions necessary to carry out the intent and
purpose of this Resolution including, continuing to conduct open and public remote
teleconferencing meetings in accordance with the requirements of Government
Code section 54953(e) and other applicable provisions of the Brown Act.
5. This Resolution shall take effect immediately upon its adoption and shall be
effective for thirty (30) days after its adoption, subject to being extended for an
additional 30 day period by the City Council’s adoption of a subsequent resolution
in accordance with Government Code section 54953(e)(3) to further ext end the
time during which the legislative bodies of the City of Arroyo may continue to
teleconference without compliance with paragraph (3) of subdivision (b) of
Government Code section 54953.
On motion of Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was approved this 12th day of April, 2022.
Page 162 of 340
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 163 of 340
Item 8.m.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Robin Dickerson, PE, City Engineer
SUBJECT: Consideration of Approval of Amendment to the Agreement for
Consultant Services with GHD to Expand Scope of Services to allow
for the Completion of the Halcyon Road Complete Streets Plan
DATE: April 12, 2022
SUMMARY OF ACTION:
Approval of the Amendment to Agreement for Consultant Services will allow GHD to
complete the Halcyon Road Complete Streets Plan.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The cost of the additional services is $42,150. Staff proposes to utilize funds from the
Community Development Planning Contractual Services account, which includes
$240,000 in the Fiscal Year 2021-22 Budget.
RECOMMENDATION:
Approve and authorize the Mayor to execute the Amendment to Agreement for Consultant
Services with GHD for the completion of the Halcyon Road Complete Streets Plan.
BACKGROUND:
The Halcyon Road Complete Streets Plan is a Capital Improvement Plan project that is
intended to produce a “Complete Streets Blueprint” for the Halcyon Road corridor that
lies within the City of Arroyo Grande and the County of San Luis Obispo. The project will
develop a Plan to improve safety, mobility and accessibility for all users of the Halcyon
Road corridor which extends from its junction with U.S. Route 101 to its junction with State
Route 1. The project has included an aggressive public outreach component to actively
engage stakeholders in identifying and prioritizing both the existing deficiencies and
needed improvements. The original project objectives and end product were anticipated
to include:
Evaluate existing conditions to identify deficiencies in relation to the City's
complete streets and multi-modal circulation opportunities.
Incorporate stakeholder input regarding barriers to the desired function and
operation of the project area.
Page 164 of 340
Item 8.m.
City Council
Consideration of Approval of Amendment to the Agreement for Consultant Services
with GHD to Expand Scope of Services to allow for the Completion of the Halcyon
Road Complete Streets Plan
April 12, 2022
Evaluate project area using multimodal design standards.
Prepare a comprehensive plan document with unified vision of the community to
guide the development and improvements of the project area that will stimulate the
local economy, enhance the corridor’s natural and man-made environment, and
address social inequities.
Maximize involvement of and sensitivity to the concerns of all stakeholders, City
officials, residents, property owners, businesses and advocacy groups. This
element of the project will require a very high degree of public input in order to gain
collective support for the completed plan by all stakeholders.
Create mapping and documents that clearly expla in the plan to the public and in
formats that are useful, web-accessible and easily distributed.
The end product will be a stand-alone document useable as a guide to making future
improvements to the Halcyon Road corridor and should be easily integrated into the
existing Arroyo Grande General Plan and the San Luis Obispo County General Plan.
History. A summary of the milestones associated with the Halcyon Road Complete
Streets Plan is provided as follows:
April 12, 2016 - City Council awarded GHD (previously Omni Means) a consultant
service agreement for preparation of the Halcyon Road Complete Streets Plan.
January 24, 2018 - City staff authorized SWCA to prepare an Initial Study/Mitigated
Negative Declaration (IS/MND) for the project.
May 2018 – The consultant submitted a revised draft of the plan with the
roundabout option at the intersection of Halcyon Avenue and Fair Oaks Avenue.
September 2019 - Draft IS/MND was submitted to the City.
October 2019 – July 2021 - the project was put on hold due to limited staff
resources to complete the plan and the original contract was allowed to expire.
Subsequently, the COVID-19 pandemic created a further delay due to a shift in
staff priorities and resources.
July 2021 - Circulation Element update was completed and recommended that the
Halcyon Road Complete Streets Plan be completed.
September 2021 - staff re-reviewed the 2018 draft plan
November 2021 - staff authorized GHD to update the plan to incorporate data
collected as part of the Circulation Element Update under the August 1, 2021
Agreement for Consultant Services.
Page 165 of 340
Item 8.m.
City Council
Consideration of Approval of Amendment to the Agreement for Consultant
Services with GHD to Expand Scope of Services to allow for the Completion of the
Halcyon Road Complete Streets Plan
April 12, 2022
ANALYSIS OF ISSUES:
Following completion of the Circulation Element Update in July 2021 , which included a
recommendation for completion of the Halcyon Road Complete Streets Plan, staff held a
series of discussions regarding the future of the plan and began to look for an opportunity
to re-engage the consultant to complete the plan. Staff began by reviewing the draft plan
that was completed in May 2018, which included a roundabout as the sole option at the
intersection of Halcyon Road and Fair Oaks Avenue. Based on staff’s review, the plan
needed several updates, including providing consistency with the recently adopted
Circulation Element Update, adding a Vehicle Miles Traveled (VMT) analysis, updating
project cost and re-engaging the County and SLOCOG.
During the update, and following a pedestrian/vehicle collision on Halcyon Avenue that
resulted in an injury, staff received feedback at a community meeting on December 7,
2021 from various concerned neighbors (Halcyon Neighbors) about pedestrian and
bicycle safety associated with a roundabout at this location. Further, staff has also
received general comments from community members concerned with the cost and right-
of-way acquisition for the roundabout option. Staff determined that re-engaging the
stakeholder’s group and the community would be beneficial before presenting a final plan
for approval and that the plan should present an option that would not include a
roundabout at the intersection of Halcyon Road and Fair Oaks Avenue.
To complete the plan, an amendment to the existing agreement with GHD is needed to
provide the following additional services:
1. Develop a concept for the Halcyon/Fair Oaks intersection to remain signalized.
2. Develop a Class IV protected bike lane alternative for selected portions of the
plan.
3. Expand the alternatives analysis section of the plan which will compare a
roundabout and a signalized intersection including pedestrian and bike
improvements to the intersection.
4. Participation in the stakeholder’s group and public engagement, which will
include the Halcyon Neighbors and the community.
The cost of the additional services is $42,150 and is covered by the existing Planning
Contractual Services budget for FY 2021-22. If the Amendment to the on-call contract
with GHD is approved, next steps will include:
1. Prepare a refined roundabout and signalized intersection plan for Fair Oaks
and Halcyon.
2. Complete the exhibits for the Halcyon Road Complete Streets Plan with both
alternatives from the item above. These exhibits will show Halcyon Road from
El Camino Real to the Pike.
Page 166 of 340
Item 8.m.
City Council
Consideration of Approval of Amendment to the Agreement for Consultant
Services with GHD to Expand Scope of Services to allow for the Completion of the
Halcyon Road Complete Streets Plan
April 12, 2022
3. Set up a website and interactive map so the neighborhood, stakeholders and
the community can provide feedback.
4. Set up a meeting with the Halcyon Neighbors and receive feedback regarding
the exhibits.
5. Reengage the previous stakeholders group and coordinate a community
meeting so that the stakeholders and community can provide feedback for the
exhibits.
6. Provide a Study Session at a future Council Meeting (TBD).
7. Revise the exhibits and complete the plan per comments received from the
Halcyon Neighbors, Stakeholders Group, Community and City Council.
8. Provide an update to the IS/MND for the plan for public review and comment
as required by CEQA. (30 day review).
9. Set plan and environmental document for public hearing at Planning
Commission with recommendation for adoption of both plan and
environmental document to City Council.
10. Set plan and environmental document for public hearing at City Council for
adoption of both plan and environmental document.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations;
2. Do not approve staff’s recommendations; or
3. Provide other direction to staff.
ADVANTAGES:
Approval of the Amendment to the Agreement for Consultant Services will allow GHD to
complete the Halcyon Road Complete Streets Plan.
DISADVANTAGES:
The completion of the Halcyon Road Complete Streets Plan will continue to require staff
time and City funds.
ENVIRONMENTAL REVIEW:
To meet CEQA requirements, a draft Initial Study/Mitigated Negative Declaration
(IS/MND) was prepared by SWCA in September 2019. The IS/MND will be updated and
circulated for public review later this year. The draft IS/MND has been prepared in
accordance with the CEQA, Public Resources Code §21000 et seq., and the State CEQA
Guidelines, California Code of Regulations (CCR) §15000 et seq.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Page 167 of 340
Item 8.m.
City Council
Consideration of Approval of Amendment to the Agreement for Consultant
Services with GHD to Expand Scope of Services to allow for the Completion of the
Halcyon Road Complete Streets Plan
April 12, 2022
Attachment:
1. Amendment to Consultant Services Agreement with Exhibit A - GHD Additional
Services Agreement #2
Page 168 of 340
ATTACHMENT 1
AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This Amendment to Agreement for Consultant Services ("Amendment") by and between
GHD, INC. (“Consultant”) and the CITY OF ARROYO GRANDE, a Municipal Corporation
(“City”), is made and entered into this 12th day of April, 2022.
WHEREAS, the parties entered into an Agreement for Consultant Services dated August
1, 2021 for On-Call Civil Engineering Consultant Services (“Agreement”); and
WHEREAS, the parties desire to modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. To include the services as specified in Exhibit "A" attached hereto and incorporated
herein by this reference.
2. Except as modified herein, all other terms and conditions set forth in the
Agreement shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Amendment the
day and year first above written.
CITY OF ARROYO GRANDE:
Caren Ray Russom, Mayor
GHD, INC:
By:
Its:
ATTEST:
Jessica Matson, City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
Page 169 of 340
ATTACHMENT 1
Exhibit A
Scope of Services
Page 170 of 340
ATTACHMENT 1
Page 171 of 340
ATTACHMENT 1
Page 172 of 340
ATTACHMENT 1
Page 173 of 340
Item 8.n.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
SUBJECT: Consideration of Adoption of a Resolution Approving Fiscal Year 2023
Community Project Funding Request for the Swinging Bridge Project
DATE: April 12, 2022
SUMMARY OF ACTION:
Adopt the Resolution supporting the Fiscal Year 2023 (FY23) Community Project Funding
Request for the Swinging Bridge Project.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Minimal future staff time is projected to prepare the request for Community Project
Funding. The FY23 Community Project Funding Request will seek approximately
$1,000,000 to fund the full project costs for the Swinging Bridge Project.
RECOMMENDATION:
Adopt the Resolution supporting the FY23 Community Project Funding Request for the
Swinging Bridge Project and designate the City Manager or her designee as the City’s
signature authority to take all actions necessary to seek and apply fo r the funding
opportunities.
BACKGROUND:
The office of Congressman Salud Carbajal announced a process for seeking FY23
Community Project Funding, previously referred to as “earmarks,” which is a supplement
to the traditional federal appropriations process that allows for direct project inclusion in
federal appropriation bills. The City of Arroyo Grande has a number of projects that
require funding and would directly benefit from the FY23 Communi ty Project Funding.
The current deadline to submit project proposals is April 14, 2022.
The Swinging Bridge was originally constructed in early 1875 by the Short family, whose
land was divided by the Arroyo Grande Creek. The bridge spans a total length 1 71 feet
and is suspended 40 feet above the creek. The bridge is owned and maintained by the
City of Arroyo Grande and is the only bridge of its kind in California. The bridge was
damaged by a falling tree in March 1995. With strong community support, it was restored
in May 1995. However, during a subsequent review of the bridge, there were indications
Page 174 of 340
Item 8.n.
City Council
Consideration of Adoption of a Resolution Approving Fiscal Year 2023 Community
Project Funding Request for the Swinging Bridge Project
April 12, 2022
Page Number
of structural deficiencies in the foundation. In 2016, a capital improvement project was
added to the budget for Phase One, an evaluation of the critical components of the bridge
by a structural engineer. Then, based on the findings of the evaluation, Phase Two of the
project would consist of the preparation of plans, specifications and cost estimates for the
City to publicly advertise the project for a contractor to complete permanent repairs.
Phase Three would be the construction of the repairs.
Phase One was completed in 2016 and identified the needed repairs for Phase Two. The
evaluation prepared in 2016 also recommended a load restriction on the number of
persons that should be on the bridge at any given time until Phases Two and Three were
completed.
Phase Two and Three of the Swinging Bridge project was included in the Capital
Improvement Budget for the FY 2021 -23 Biennial Budget with a budget of $616,269 of
Local Sales Tax Funds. On December 14, 2021, the City Council approved construction
plans and specifications for retrofitting and upgrading the structural components of the
Swinging Bridge. The Project consisted of removing and replacing the existing cables and
helical anchors, reinforcing the existing concrete abutments, cleaning and painting the
existing towers, and tightening and/or installing bolts at the suspension bridge wood
connections. At the time, the total estimate for the project was $730,870The staff report
and supporting documents from this item are provided in Attachment 2.
During the bidding process for the project, the condition of the existing wood members of
the bridge itself was reviewed in detail and it was determined that the treated lumber on
the bridge had moved past its useful life. To address this, an Addendum was issued
presenting as-built plans that contained a design for replacing the wood members. On
February 1, 2022, two bids were received for the project. Based on the bids received, if
just the base bid (structural repairs) was awarded, the total estimate for the project would
be approximately $662,100. If replacement of the treated lumber and with painting as an
option, the total estimate for the project would range from approximately $831,200 to
$978,400. Upon receiving and reviewing the bids, staff determined that, had the
replacement of the bridge’s existing wood members been identified prior to bid
advertisement, it would have been made part of the base bid and the required cont ractor
licensing would have included both Class A and Class B licenses, resulting in a larger
pool of potential contractors and perhaps a more competitive bidding environment. Based
on these factors, on February 22, 2022, the City Council rejected all bids and directed
staff to solicit new bids after modifications are made to the construction documents to
include replacement and painting of the wood members as part of the base bid, and to
include both Class A and Class B contractor licensing for the project. The staff report and
supporting documents from this item are provided in Attachment 3. To allow for the cost
of material and freight, which continues to remain inflated due to economic forces, staff
estimates the total project cost at this time at approximately $1,000,000. The repackaged
project will be rebid in Fall 2022, with a construction contract potentially awarded by the
end of 2022. The ordering of materials requiring long lead times could begin in early 2023
Page 175 of 340
Item 8.n.
City Council
Consideration of Adoption of a Resolution Approving Fiscal Year 2023 Community
Project Funding Request for the Swinging Bridge Project
April 12, 2022
Page Number
and construction during the allowable environmental window would occur in Summer
2023.
ANALYSIS OF ISSUES:
One of the constitutional duties of Congress is the annual appropriation process of
allocating discretionary funding through federal programs. Congressman Carbajal’s
Office reached out to invite the City to participate in submitting a request for priority
projects for possible funding through these programs. These requests will be funded
through numerous government funding bills. Congressman Carbajal can only submit 15
requests to fund Community Projects, and those projects are not guaranteed to be
funded.
The FY23 Community Project Funding Resource Guide provided information regarding
the submission process:
The FY23 funding period will be October 1, 2022 through September 30, 2023
Funding will be available for the “period of availability” – this could be for one
year, two years, or five years depending on the type of project;
Projects should be “shovel ready”;
Cities should submit one priority project;
Projects without other grant funding sources available will be considered; and
The projects should have demonstrated community support.
City staff has evaluated the guidance for the specific federal funding programs and has
selected the Swinging Bridge Project as the most suitable and top priority project for this
funding opportunity. This project is not otherwise supported by any grant funding and will
rehabilitate an important historical asset of the Arroyo Grande community that supports
tourism and the local economy, as well as the vibrancy of the City’s downtown core.
Staff is working diligently to complete the appropriations request form and collect all
supporting documents, including community support documents such as the proposed
Resolution, to submit by the April 14, 2022, deadline.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution approving the FY23 Community Project Funding Request for
the Swinging Bridge, or
2. Provide other direction to staff.
ADVANTAGES:
Potential FY23 Community Project Funding could cover a portion or all funding for the
Swinging Bridge Project, which will otherwise be funded entirely by the City’s Local Sales
Tax Fund and may not be able to fund the full scope of the project.
Page 176 of 340
Item 8.n.
City Council
Consideration of Adoption of a Resolution Approving Fiscal Year 2023 Community
Project Funding Request for the Swinging Bridge Project
April 12, 2022
Page 4
DISADVANTAGES:
There are no identified disadvantages for approving the FY23 Community Project
Funding request.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 549 54.2.
Attachments:
1. Proposed Resolution
2. December 14, 2021 Staff report
3. February 22, 2022 Staff report
Page 177 of 340
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING THE FISCAL YEAR 2023
COMMUNITY PROJECT FUNDING REQUEST FOR THE
SWINGING BRIDGE PROJECT APPLICATION UNDER
THE FEDERAL COMMUNITY PROJECT AND/OR
FEDERAL APPROPRIATION SUBCOMMITTEE
PROGRAMS
WHEREAS, the U.S. House of Representatives has issued a call for applications to the
Community Project Funding (CFP) program; and
WHEREAS, the CFP program is a set of earmarked funding requests from each
Congress member; and
WHEREAS, Congressman Salud Carbajal represents California’s 24 th Congressional
District, which includes the City of Arroyo Grande; and
WHEREAS, the City of Arroyo Grande recognizes that, in current times, the financing of
public capital projects is becoming more challenging in California and nationally; and
WHEREAS, the City of Arroyo Grande desires to take the necessary actions to achieve
critical project development for the maximum benefit of the community; and
WHEREAS, the Swinging Bridge was originally constructed in 1875 and is an important
historical asset of the Arroyo Grande community that supports tourism and the local
economy, as well as the vibrancy of the City’s downtown core; and
WHEREAS, the Swinging Bridge is in need of critical repairs if it is to remain in use; and
WHEREAS, the City of Arroyo Grande has identified the Swinging Bridge Project as a
previously-approved Infrastructure Capital Improvement Projects which could be eligible
under specific federal grant programs; and
WHEREAS, the Swinging Bridge Project will rehabilitate and stabilize an iconic and
historic bridge that provides a vital asset and benefit to the community of Arroyo Grande
and the State of California; and
WHEREAS, the City Council desires to participate in these federal funding opportunities,
hereby, directs staff to seek, prepare, and submit applications for these opportunities; and
WHEREAS, the City Council retains its authority to accept and approve funding awards
or contracts related to any funding opportunity applications submitted by the City.
Page 178 of 340
RESOLUTION NO.
PAGE 2
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande
as follows:
1. All recitals set forth above, are true, correct and incorporated herein.
2. The City Council approves the submittal of a FY23 Community Project Funding
request for the Swinging Bridge Project.
3. The City Manager or her designee is delegated signature authority and shall take
all actions necessary to seek and apply for funding for this project.
4. The City Council retains its authority to accept and approve funding awards or
contracts related to any funding opportunity applications submitted by the City.
5. The City Council retains its authority to approve a budget amendment if needed
for any related matching funding as is required by the grant program.
BE IT FURTHER RESOLVED by the City Council that this Resolution shall be effective
April 12, 2022.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 12th day of April, 2022.
Page 179 of 340
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 180 of 340
Attachments 2 - 3
ATTACHMENT 2 - December 14, 2021 Staff Report
Available as a link:
https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=540
ATTACHMENT 3 - February 22, 2022 Staff report
Available as a link:
https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=1410
Page 181 of 340
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
SUBJECT: Resolution Updating Operating Fees Set Forth in the Master Fee
Schedule
DATE: April 12, 2022
SUMMARY OF ACTION:
Increase fees paid by users of City services to reflect increased costs to provide the
services effective June 13, 2022.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Implementation of the increased fees is projected to generate approximately $50,000
annually, assuming activity levels are consistent with projections.
RECOMMENDATION:
Adopt a Resolution updating operating fees set forth in the Master Fee Schedule, effective
June 13, 2022.
BACKGROUND:
On September 13, 2016, the City Council received the results of a comprehensive study
that calculated the cost of providing a variety of City services. At that time, the City Council
adopted Resolution No. 4758, providing that the Master Fee Schedule would be updated
annually by modifying the adopted value up or down in conformance with the annual
change in the City’s budgeted labor costs (Attachment 2). Resolution No. 4758 further
provided that the factor for adjustment of the fees shall be calculated and est ablished
each year by the Director of Administrative Services. In addition, phased increases of
Planning fees would be implemented at 5% per year for four years, until an overall cost
recovery level of 75% is achieved for Planning related fee activities.
On April 24, 2018, the City Council reviewed the City’s fiscal situation and recommended
budget balancing strategies for the 2018 -20 Biennial Budget. Discussed in that report
were recommended revenue enhancement strategies that increased the overall cost
recovery goal for Planning fees to 80% and accelerated the time frame to achieve the
goal. In addition, Recreation fees were proposed that would increase the cost recovery
target to 100% of direct costs for the Recreation Services Department. With the adoption
Page 182 of 340
Item 9.a.
City Council
Resolution Updating Operating Fees Set Forth in the Master Fee Schedule
April 12, 2022
Page 2
of the 2018-20 Biennial Budget, the City Council directed staff to undertake the follow-up
actions necessary to implement the budget balancing strategies identified.
On June 25, 2019, the City Council reviewed the Master Fee Schedule and adjusted fee s
by a factor of 3%, increased the Planning fees to 80% cost recovery, and adjusted certain
Recreation fees by 9% to account for the increase in minimum wage in a continued effort
for Recreation fees to reach 100% cost recovery. This Master Fee Schedule we nt into
effect on August 26, 2019, and is the current Schedule that is being used today, with one
exception. On August 25, 2020, the City Council established a new fee for the Children
In Motion’s Enrichment Lab to account for different programming needs generated by the
COVID-19 pandemic. This program supports local families that need a safe and
supervised environment for their children to participate in distance learning during the
COVID-19 pandemic.
ANALYSIS OF ISSUES:
Consistent with Resolution No. 4758, the Administrative Services Director has calculated
the overall increase in labor costs as 2.83% for the period covering the two fiscal years
from FY2019-20 to FY 2021-22. This 2.83% labor cost increase has been incorporated
into the proposed Resolution and Master Fee Schedule update for FY 2022-23.
Recreation Cost Recovery
As requested by City Council in 2018, staff reviewed Recreation revenues to determine
the impact of raising Recreation fees. During the COVID-19 pandemic, a reduction of
recreation services revenue occurred due to school closures, social distancing and indoor
masking policies, additional cleaning and licensing regulations, as well as, stay-at-home
orders. In light of the significant impacts of the pandemic, the adopted Biennial Budget
for Fiscal Years 2021-23 projected revenues of $512,595 and $600,635 for FY 2021-22
and FY 2022-23 respectively. This equates to 46% and 53% cost recovery for the
Recreation Services Department during Fiscal Years 2021-23.
Staff reviewed the revenues received through March 2022 of FY 2021-22 and determined
that recreation revenues are $541,700. Although the budget did not provide 100% cost
recovery for the Recreation Services Department, it is a very positive sign that revenues
for 75% of the fiscal year have met budgeted revenue totals for the full FY 2021-22.
As the pandemic continues to impact both Recreation Services Department operations
and the needs of the community for child care and other services provided by the
Department, it is recommended that fees not be increased at this time to obtain full 100%
cost recovery for the Department. However, as in-person school has returned for the
2021-2022 school year and there is no anticipation of returning to distance learning, the
Children in Motion’s Enrichment Lab fee is proposed to be removed from the Master Fee
Schedule.
Page 183 of 340
Item 9.a.
City Council
Resolution Updating Operating Fees Set Forth in the Master Fee Schedule
April 12, 2022
Page 3
Planning Cost Recovery
As indicated in Resolution No. 4758, staff reviewed Planning revenue and expenditures
to determine the cost recovery percentage through mid-year FY 2021-22. Revenues for
Planning fees were reported at $203,962 and expenditures were reported at $214,939
with a cost recovery percentage of 95%. Staff did note that the FY 2021-22 budgeted cost
recovery was 54% due to a change in budgeted positions in the Planning Division
increasing with the addition of a Planning Manager position.
Encroachment Permit Fee
Currently, the City has three types of Encroachment Permit Fees as shown in the table
below:
The first Encroachment Permit is for Minor use items related to pods and dumpsters. The
second Encroachment Permit is for Standard use items. Examples of Standard fee size
projects include construction of all utility tie-ins (new or replacement) and new public
improvements within the city right of way. The third Encroachment Permit is for Franchise
Annual fees.
Staff recommends creation of a fourth Encroachment Permit fee for small size projects
that do not require as much staff time and resources for processing as Standard projects
but require more resources than Minor projects. A Small Size project would include
installation of concrete sidewalk panels, drive approaches, and replacement of existing
curb and gutters at single family residences. The new fee is $180 and is calculated as
one fourth of the standard fee cost. It is estimated that the small size projects would take
approximately a quarter of the time that a standard permit review would take.
The new Encroachment Permit Fees section of the Master Fee Schedule would include
the new Encroachment Permit – Small Size as shown in the table below:
Updated User Fee Study
The Administrative Services Department has issued a request for proposals (RFP) to
update the City’s User Fees as the last study was completed in 2016. Staff anticipate
reviewing the submitted proposals and will bring an item to Council for consultant
selection at a future meeting. During this User Fee update, staff will work with the
Fee Description FY 2019-20 Fee FY 2022-23 Fee
Encroachment Permit - Minor (pod, dumpster)57.00 59.00
Encroachment Permit - Standard - per Month 698.00 718.00
Encroachment Permit - Franchise Annual 17,475.00 17,970.00
Fee Description FY 2019-20 Fee FY 2022-23 Fee
Encroachment Permit - Minor (pod, dumpster)57.00 59.00
Encroachment Permit - Small Size - 180.00
Encroachment Permit - Standard - per Month 698.00 718.00
Encroachment Permit - Franchise Annual 17,475.00 17,970.00
Page 184 of 340
Item 9.a.
City Council
Resolution Updating Operating Fees Set Forth in the Master Fee Schedule
April 12, 2022
Page 4
consultant to review and provide recommendations to the City Council on feasible cost
recovery rates for fees, including Planning and Recreation user fees, in the current
economic climate.
Next Steps
There is a minimum 60-day waiting period between the adoption of new fees and when
the new fees can take effect. Therefore, it is recommended that the effective date for the
updated Master Fee Schedule be Monday, June 13, 2022. This mid-month effective date
is recommended based on the start date for many summer Recreation programs that
begin following the end of the school year for students attending the Lucia Mar Unified
School District.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution increasing the operating fees in the Master Fee Schedule as
presented;
2. Modify and Adopt the Resolution increasing the operating fees in the Master Fee
Schedule;
3. Do not adopt the Resolution; or
4. Provide other direction to staff.
ADVANTAGES:
Approving the recommended increases will allow the City to maximize revenue by
recovering the estimated cost of providing the service and reduce the subsidy borne by
the General Fund.
DISADVANTAGES:
The disadvantage of the recommendation is that it will result in fee increases to the public.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. Pursuant to Government Code Section 66016, notice
was also given to individuals requesting notice of new or incre ased fees.
Attachments:
1. Proposed Resolution Updating Operating fees set forth in the Master Fee
Schedule
2. Resolution No. 4758
Page 185 of 340
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE UPDATING OPERATING FEES SET FORTH IN THE MASTER
FEE SCHEDULE
WHEREAS, in January 2015 the City of Arroyo Grande retained Wohlford Consulting to conduct a User
(operating) Fee Study for City services; and
WHEREAS, operating fees are intended to be paid by person s utilizing the program or service and to
reimburse the City for the actual cost of said program or service; and
WHEREAS, the City has established a proposed Master Fee Schedule based on the User Fee Study,
which includes fees related to planning, building, engineering, police, recreation, and public works
charges; and
WHEREAS, the City Council has considered the question of whether or not to adjust or establish User
(operating) Fees for City services to reflect the estimated amount that is require d to recover the actual
cost to the City of providing such services; and
WHEREAS, the City Council adopted a methodology to annually update fees in order to reflect the change
in the actual cost to the City of providing services and reduce the subsidy of the General Fund for planning
related services; and
WHEREAS, the amount of the fees does not exceed the estimated cost of providing the City services;
and
WHEREAS, at a duly noticed public meeting, the City Council considered all verbal and written
presentations that were made regarding the proposed fees; and
WHEREAS, at least ten days prior to the public meeting, the City made available to the public data
indicating the amount of cost, or estimated cost required to provide the services for which th e fee or
service charge is levied and the revenue sources anticipated to provide the service, including General
Fund revenues.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. The schedule of fees entitled “Master Fee Schedule” in Exhibit A attached hereto and incorporated
herein by this reference as though set forth in full, is hereby adopted.
2. Fees shall be adjusted annually by modifying the adopted value up or down in conformance with
the annual change in the City’s budgeted labor costs. The factor for the adjustment of the fees
shall be calculated and established each year by the Director of Administrative Services .
Page 186 of 340
RESOLUTION NO.
PAGE 2
BE IT FURTHER RESOLVED by the City Council that this Resolution shall be effective June 13, 2022.
On motion of Council Member ______, seconded by Council Member ________, and by the following roll
call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this ____ day of ______, 2022.
Page 187 of 340
RESOLUTION NO.
PAGE 3
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 188 of 340
RESOLUTION NO.
PAGE 4
EXHIBIT A
CITY OF ARROYO GRANDE
MASTER FEE SCHEDULE
Fiscal Year 2022-23
Fees effective June 13, 2022
Issued by the Administrative Services Department
Page 189 of 340
RESOLUTION NO.
PAGE 5
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
Hourly rates for all City staff positions will be calculated and provided by the Administrative Services
Department.
In the absence of an established fee for service, the City will recover costs based on the reasonable time and
materials required to provide the service, as calculated by the Administrative Services Department
Page 190 of 340
RESOLUTION NO.
PAGE 6
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
ADMINISTRATIVE SERVICES
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
Budget $ 40.00 $ 40.00
Financial Statements copy costs copy costs
Business License Fees:
(Basic fees are prorated per the application date: Jan 1-Jun 30, 100%;
Jul 1-Dec 31, 50%)
Basic Fee--All businesses except Specific License Fees listed below 34.00* 34.00*
>Per Employee, Partner, or Associate (Except those listed below) 5.00 5.00
Specific License Fees:
Contractor 64.00* 64.00*
Motels & Hotels (Basic Fee) 34.00* 34.00*
>per room 1.00 1.00
Trailer Parks 34.00* 34.00*
>per space 1.00 1.00
Hospitals, Sanitariums, Rest or Nursing Homes 44.00* 44.00*
>per bed 3.00 3.00
Taxi Cabs 49.00* 49.00*
>per vehicle 15.00 15.00
Billboards 129.00* 129.00*
Commercial Auctions - Per Year 89.00* 89.00*
Commercial Auctions - Per Day of Auctioning 29.00* 29.00*
Circuses and similar shows (per day) 70.00 70.00 + $4 State Fee
Bazaars and street fairs:
>Small Bazaars (1-4 displays or exhibits) per display per every two (2)
days
15.00
15.00
+ $4 State Fee
>Large Bazaars (5 or more displays or exhibits) per day 70.00 70.00 + $4 State Fee
* Includes $4 per license per State law (AB 1379)
Copies, per page (Black and White) 0.20 0.20
Color copies Actual cost Actual cost
Maps--Chamber of Commerce 1.00 1.00
Utility Fees and Penalties:
Renter's Deposit 180.00 180.00
New Utility Account Set Up Fee 40.00 40.00
Past Due Penalty (% of Past Due Total) 10% 10%
Lock Cut Replacement Fee 15.00 15.00
Reconnection Fee (Reconnect by City Personnel) 50.00 52.00
Unauthorized Reconnection Fee (Reconnect by non-City Personnel) 180.00 180.00
Returned check fee (NSF) -Per CA Civil Code Section 1719 25.00 25.00
Page 191 of 340
RESOLUTION NO.
PAGE 7
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
ADMINISTRATIVE SERVICES
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
Administrative Fine for Municipal Code Violations
1st Violation in a 12 month period 100.00 100.00
2nd Violation of the same ordinance 200.00 200.00
3rd or future Violation of the same ordinance 500.00 500.00
Administrative Fines for Building and Safety Violations [Government Codes Sections
25132 and 36900 (c)]
1st Violation 130.00 130.00
2nd Violation of the same ordinance within one year 700.00 700.00
Each additional Violation of same ordinance within one year of first
violation
1,300.00
1,300.00
For commercial property that has an existing building at the time of the
violation and the owner failed to remove visible refuse or prohibit
unauthorized use of the property, a fine for each additional violation of
the same ordinance within 2 years of the first violation
2,500.00
2,500.00
Late Penalty
Failure to pay fine within the time period set forth in any citation 10% of fine 10% of fine
Failure to pay fine and penalty after 60 days, with interest (on penalty
amount)
7%
7%
Inspection fee if not timely corrected/abated after receiving notice 100.00 100.00
Page 192 of 340
RESOLUTION NO.
PAGE 8
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
CITY CLERK/LEGISLATIVE AND INFORMATION SERVICES
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
City Council Meeting Audio CD 5.00/each 5.00/each
City Council Meeting DVD Vendor cost Vendor cost
Candidate Filing Fee no charge no charge
Candidate Statement actual cost actual cost
Notice of Intent to Circulate Petition (EC 9202) 200.00 200.00
Copies, per page (Black and White) 0.20 0.20
Color copies Actual cost Actual cost
Copies of records sent to a commercial copier Actual cost Actual cost
Document Certification 10.00 10.00
Fair Political Practices Commission Forms:
Statement of Economic Interests Form 700 (GC 81008) 0.10/page 0.10/page
Campaign Statements (GC 81008) 0.10/page 0.10/page
Retrieval fee for statements 5 or more years old (GC 81008) 5.00/request 5.00/request
Notary (per signature) 15.00 15.00
Page 193 of 340
RESOLUTION NO.
PAGE 9
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
ENGINEERING
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
Printing/Copying Charges:
8 1/2" x 11 (per page) $ 0.20 $ 0.20
18" x 30 (per page) 3.00 3.00
24" x 36" (per page) 4.00 4.00
36" x 48" (per page) 5.00 5.00
Standard Plans 35.00 35.00
Land Use Map and Zoning Maps (each)
24x36 3.00 3.00
36x48 4.00 4.00
Overtime Inspections (per hour- 2 hour min.) 158.00 162.00
Map Review - Final (LLA, PM, TM 0-2 Lots) 5,874.00 6,040.00
Each Additional Lot 140.00 144.00
Additional Map Review - After 3 2,797.00 2,876.00
Encroachment Permit - Minor (pod, dumpster) 57.00 59.00
Encroachment Permit - Small Size - 180.00
Encroachment Permit - Standard - per Month 698.00 718.00
Encroachment Permit - Franchise Annual 17,475.00 17,970.00
Certificate of Compliance 2,159.00 2,220.00
Certificate of Correction / Merger 781.00 803.00
Transporation Permit - each occurrence 40.00 41.00
Public Improvement Plan - Plan Check (based on Engineer's
estimate of construction cost):
$0 - 10,000 2,576.00 2,649.00
$10,001 - 50,000 2,961.00 3,045.00
$50,001 - 100,000 3,408.00 3,504.00
$100,001 - 250,000 3,925.00 4,036.00
$250,001 - 500,000 5,459.00 5,613.00
$500,001 - 1.0 Million 7,119.00 7,320.00
Each additional $500,000 (over $1M) 2,192.00 2,254.00
Additional Review Public Improvement Plan - Plan Check -
After 3 (based on Engineer's estimate of construction cost):
$0 - 10,000 625.00 643.00
$10,001 - 50,000 701.00 721.00
$50,001 - 100,000 779.00 801.00
$100,001 - 250,000 931.00 957.00
$250,001 - 500,000 1,233.00 1,268.00
$500,001 - 1.0 Million 2,141.00 2,202.00
Each additional $500,000 (over $1M) 907.00 933.00
Page 194 of 340
RESOLUTION NO.
PAGE 10
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
ENGINEERING
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
Grading / Drainage / Erosion Plan Review:
0 - 50 cy $ 1,276.00 $ 1,312.00
50 cy to 100 cy 1,370.00 1,409.00
100 cy to 1,0000 cy 1,547.00 1,591.00
1,000 cy to 10,000 cy 1,724.00 1,773.00
10,000 cy to 100,000 cy 1,900.00 1,954.00
Hydraulic / Hydrology Report Review 801.00 824.00
SWPPP Review 801.00 824.00
Stormwater Control Plan Review 801.00 824.00
Inspection Agreement, including Subdivision Agreement
(based on Engineer's estimate of construction cost):
$0 - 10,000 747.00 768.00
$10,001 - 50,000 1,943.00 1,998.00
$50,001 - 100,000 3,718.00 3,823.00
$100,001 - 250,000 7,422.00 7,632.00
$250,001 - 500,000 14,276.00 14,680.00
$500,001 - 1.0 Million 27,697.00 28,481.00
Each additional $500,000 (over $1M) 13,484.00 13,866.00
Major Project with a Contract Engineer - Actual cost of
Contractor passed directly through to Applicant
Major Project with a Contract Engineer - City Project
Management and Administrative Charge
1,289.00
1,325.00
Page 195 of 340
RESOLUTION NO.
PAGE 11
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
COMMUNITY DEVELOPMENT
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
COPY FEES
Development Code w/out Appendices $ 50.00 $ 50.00
Appendix 1 15.00 15.00
Appendix 2 5.00 5.00
Development Code w/Appendices 70.00 70.00
General Plan 25.00 25.00
Housing Element 2003 35.00 35.00
General Plan EIR 12.00 12.00
Design Guidelines for Historic Districts 25.00 25.00
Design Guidelines for Traffic Way/Station Way 6.00 6.00
Design Guidelines for Mixed Use Districts 30.00 30.00
East Grand Avenue Enhancement Plan 20.00 20.00
Land Use Map and Zoning Maps (each)
24 x 36 3.00 3.00
36 x 48 4.00 4.00
DVD (Planning Commission meetings) Vendor cost Vendor cost
Audio recording copies 5.00 5.00
Copies, per page (Black and White) 0.20 0.20
Color copies Actual cost Actual cost
Arroyo Grande Bike Plan 26.00 26.00
IN-LIEU FEES
Downtown Parking in lieu fee (per resolution 3994) 24,000.00 24,000.00
Affordable Housing in lieu fee 5% 5%
PROCESSING FEES
Notary (per signature) 15.00 15.00
Annexation - deposit (fee based on actual time at staff at hourly rates) 20,000.00 20,000.00
Time and Materials (if project exceeds 50 hours of staff time)
Appeals:
CD Director to Planning Commission 491.00 505.00
Planning Commission to City Council 1,163.00 1,196.00
Certificate of Compliance 3,512.00 3,611.00
Page 196 of 340
RESOLUTION NO.
PAGE 12
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
COMMUNITY DEVELOPMENT
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
Conditional Use Permit:
Project - Major (multi building) $ 14,347.00 $ 14,753.00
Time and Materials (if project exceeds 50 hours of staff time)
Project - Minor (routine) - as det'd by CDD 6,212.00 6,388.00
Amendment 3,137.00 3,226.00
Development Agreement - deposit 24,024.00 24,704.00
Time and Materials (if project exceeds 50 hours of staff time)
Dev. Code Amendment - Major 16,187.00 16,645.00
Time and Materials (if project exceeds 50 hours of staff time)
Dev. Code Amendment - Minor 8,901.00 9,153.00
Environmental Impact Determination:
Initial Study Fee 3,412.00 3,509.00
Negative Declaration (in addition to Initial Study Fee) 554.00 570.00
Mitigated Neg Dec (in addition to Initial Study Fee) 2,318.00 2,384.00
General Plan Amendment (Major) 16,187.00 16,645.00
Time and Materials (if project exceeds 50 hours of staff time)
General Plan Amendment (Minor) 8,901.00 9,153.00
Home Occupation Permit 166.00 171.00
Lot Line Adjustment 3,326.00 3,420.00
Lot Merger / Reversion to Acreage 3,273.00 3,366.00
Mailing Label Production 406.00 417.00
Request for Meeting Continuance 461.00 474.00
Minor Use Permit - Architectural Review
Major (e.g. subdivision if PUD or CUP is not concurrently processed) 5,145.00 5,291.00
Minor (e.g. single lot) 923.00 949.00
Minor Use Permit - Historic Resource Designation 1,472.00 1,514.00
Minor Use Permit - Large Family Day Care 561.00 577.00
Minor Use Permit - Minor Exception 999.00 1,027.00
Minor Use Permit - Plot Plan Review 735.00 756.00
Minor Use Permit - Temporary Use Permit 294.00 302.00
Minor Use Permit - Viewshed Review: 1,130.00 1,162.00
Page 197 of 340
RESOLUTION NO.
PAGE 13
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
COMMUNITY DEVELOPMENT
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
Planned Unit Development Permit (Major) $ 15,261.00 $ 15,693.00
Time and Materials (if project exceeds 50 hours of staff time)
Planned Unit Development Permit (Minor) 7,301.00 7,508.00
Planning Commission lnterpretation or Waiver 1,810.00 1,861.00
Pre-Application 1,228.00 1,263.00
Public Art Permit 927.00 953.00
Research (deposit) 221.00 227.00
Signs:
Planned Sign Program 2,391.00 2,459.00
Administrative Sign Permit 343.00 353.00
Administrative Sign Program 1,347.00 1,385.00
Specific Plan or Amendment (deposit) 23,978.00 24,657.00
Time and Materials (if project exceeds 50 hours of staff time)
Tentative Parcel Map (0-4 lots) 9,537.00 9,807.00
with Vesting (added to base fee) 591.00 608.00
Amendment 4,620.00 4,751.00
Tentative Tract Map:
5-20 lots 15,670.00 16,113.00
over 20 lots 18,190.00 18,705.00
with Vesting (added to base fee) 1,535.00 1,578.00
Amendment 6,879.00 7,074.00
Time Extension 2,568.00 2,641.00
Variance 3,633.00 3,736.00
Zoning Compliance Letter 147.00 151.00
Page 198 of 340
RESOLUTION NO.
PAGE 14
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
POLICE
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
ANIMAL CONTROL / IMPOUND
Dog Impound Fee
1st Impound $ 23.00 $ 24.00
2nd Impound 45.00 46.00
3rd Impound + 68.00 70.00
Cat Impound Fee
1st Impound 23.00 24.00
2nd Impound 45.00 46.00
3rd Impound + 68.00 70.00
PERMITS & LICENSES:
Alarm Permit
Original Application Permit Processing Fee 107.00 110.00
Annual Renewal Permit Processing Fee 50.00 51.00
False Alarm Response
Fourth False Alarm within 12 months 169.00 174.00
Fifth False Alarm within 12 months 339.00 349.00
Sixth or more false alarm within 12 months (per incident) 507.00 521.00
Block Party Permit
Block Party Permit 29.00 30.00
Commercial Filming / Still Photography Permit
Permit Processing Fee 57.00 59.00
Commercial Filming (per day) 282.00 290.00
Still Photography (per day) 112.00 115.00
City Staff Assigned - 4 hour minimum (if applicable) overtime rate overtime rate
Concealed Weapons Permit Original Application
Police Department Investigation Fee $ 112.00 $ 115.00
Dept of Justice & FBI fingerprint process (DOJ passthrough fee paid by applicant) 93.00 93.00
Live Scan Fingerprint Rolling Fee (per penal code section 13300) 25.00 25.00
Identification Card 23.00 24.00
Concealed Weapons Permit Biennial Renewal:
Police Department Investigation Fee 29.00 30.00
Dept of Justice Renewal Fee (DOJ passthrough fee paid by applicant) 52.00 52.00
Identification Card 23.00 24.00
Mobile Vendor Permit
Permit Processing Fee 141.00 145.00
Live Scan Fingerprint Rolling Fee (per PC 13300) 25.00 25.00
Dept of Justice & FBI Fingerprint Process actual cost actual cost
Mobile Vendor Employee Permit
Page 199 of 340
RESOLUTION NO.
PAGE 15
Permit Processing Fee 141.00 145.00
Live Scan Fingerprint Rolling Fee (per PC 13300) 25.00 25.00
Dept of Justice & FBI Fingerprint Process actual cost actual cost
Page 200 of 340
RESOLUTION NO.
PAGE 16
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
POLICE
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
Sidewalk Vending Permit
Permit Processing Fee 280.00 280.00
Palmreader Fortune Teller Permit - Original Application
Permit Processing Fee 141.00 145.00
Dept of Justice & FBI fingerprint process (DOJ passthrough fee paid by applicant) actual cost actual cost
Live Scan Fingerprint Rolling Fee (per penal code section 13300) 25.00 25.00
Palmreader Fortune Teller Permit - Annual Renewal
Permit Renewal Processing 112.00 115.00
Palmreader Fortune Teller Establishment Permit - Original Application
Permit Processing Fee 141.00 145.00
Live Scan Fingerprint Rolling Fee (per penal code section 13300) 25.00 25.00
Dept of Justice & FBI fingerprint process (DOJ passthrough fee paid by applicant) actual cost actual cost
Palmreader Fortune Teller Establishment Permit - Renewal Application
Permit Processing Fee 112.00 115.00
Public Safety and Welfare Permit:
Less than 200 Non-Commercial Event 57.00 59.00
More than 200 Non-Commercial Event 112.00 115.00
Commercial Event 141.00 145.00
Second Hand Dealer Permit Original Application
Permit Processing Fee 141.00 145.00
Live Scan Fingerprint Rolling Fee (per penal code section 13300) 25.00 25.00
Dept of Justice & FBI Fingerprint process (DOJ passthrough fee paid by applicant) actual cost actual cost
Second Hand Dealer Permit Biennial Renewal
City Processing Fee 112.00 115.00
Solicitation Permit (per solicitor)
Permit Processing Fee $ 141.00 $ 145.00
Live Scan Fingerprint Rolling Fee (per PC 13300) 25.00 25.00
Dept of Justice & FBI Fingerprint Processing Fee actual cost actual cost
Taxi Cab Driver Permit Original Application
Permit Processing Fee 141.00 145.00
Live Scan Fingerprint Rolling Fee (per PC 13300) 25.00 25.00
Dept of Justice & FBI Fingerprint Process actual cost actual cost
Taxi Cab Driver Permit Annual Renewal
Page 201 of 340
RESOLUTION NO.
PAGE 17
Annual Renewal 112.00 115.00
Tobacco Retailers License
Permit Processing Fee 141.00 145.00
Page 202 of 340
RESOLUTION NO.
PAGE 18
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
POLICE
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
OTHER FEES
Citation correction certification 29.00 30.00
Civil Witness Fee (Deposit) 275.00 275.00
Copies, per page (Black and White) .20 per page .20 per page
Copies - Color copies per page 5.00 5.00
Court Ordered Booking 141.00 145.00
Criminal history summary examination
Live Scan Fingerprint Rolling Fee (per PC 13300) 25.00 25.00
Dept of Justice & FBI Fingerprint Process actual cost actual cost
Disturbance 415PC
Second Response 169.00 174.00
Third Response 339.00 349.00
Fourth Response 563.00 579.00
Emergency DUI Response -Impaired Driver Accident - Actual Time @ Staff Hourly
Rates
actual cost
actual cost
Local Records Check 16.00 16.00
Photographs
per disc 25.00 25.00
Property Handling for Mailing / Shipping actual cost actual cost
Replacement of lost/stolen Permits, Licenses and registration receipts 50.00 51.00
Repossessed Vehicle (per GC 41612) 15.00 15.00
Subpoena Duces Tecum
Production of Records for Subpoena deuces Tecum 15.00 15.00
.20 per page produced actual cost actual cost
postage/shipping actual cost actual cost
Custodian of Records Court Appearance 275.00 275.00
Vehicle Release - Impound/Stored Vehicle Release 57.00 59.00
Vehicle Release 30-day Impound Release Review 84.00 86.00
Clearance letter 50.00 51.00
Page 203 of 340
RESOLUTION NO.
PAGE 19
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING MISC
Fee Description
Plan Check
Fee FY 19-20
Inspection Fee
FY 19-20
Plan Check
Fee FY 22-23
Inspection Fee
FY 22-23
Cellular/Mobile Phone, free-standing NEW $ 1,111.00 $ 1,584.00 $ 1,142.00 $ 1,629.00
Cellular Tower with Equipment Shelter 1,111.00 1,776.00 1,142.00 1,826.00
Cellular Tower Equipment Demolition 427.00 447.00 439.00 460.00
Awning (not patio cover) Tents / Canopies / Booths 115.00 174.00 118.00 179.00
Change of Occupancy No T.I. w/ plan check &
Inspection
194.00
353.00
199.00
363.00
Close Existing Openings 115.00 237.00 118.00 244.00
Compliance Inspections/Reinspections 215.00 290.00 221.00 298.00
Deck (with Calcs) 249.00 311.00 256.00 320.00
Demolition 115.00 365.00 118.00 375.00
Demolition - MultiFamily/Commercial 115.00 365.00 118.00 375.00
Door 115.00 250.00 118.00 257.00
Fence or Wall (wood, chain link, wrought iron):
>6 feet in height, 1st 100 s.f. 115.00 319.00 118.00 328.00
Each additional 100 sf 88.00 115.00 90.00 118.00
Fence or Freestanding Wall (masonry / garden):
City Standard, 1st 100 s.f. 115.00 319.00 118.00 328.00
Each additional 100 sf 88.00 115.00 90.00 118.00
Engineered Wall, 1st 100 sf 149.00 319.00 153.00 328.00
Each additional 100 sf 122.00 115.00 125.00 118.00
Fireplace (masonry or pre-fab) 115.00 231.00 118.00 238.00
Flag pole (greater than 6 feet in height) 115.00 231.00 118.00 238.00
Grading (Cut and Fill):
0-50 Cubic Yards (Cut and Fill) 149.00 231.00 153.00 238.00
Each Add'l 50 CY (or portion thereof) 73.00 174.00 75.00 179.00
Pilaster each 10 115.00 231.00 118.00 238.00
Lighting pole (each) 115.00 197.00 118.00 203.00
Stucco Applications 72.00 231.00 74.00 238.00
Retaining Wall (concrete or masonry):
First 50 sf 238.00 264.00 245.00 271.00
Each additional 50 sf 210.00 149.00 216.00 153.00
Re-roofing:
Composition - no tear off 95.00 222.00 98.00 228.00
Other roofs (first 10 squares) 95.00 222.00 98.00 228.00
Each additional 10 squares 23.00 55.00 24.00 57.00
Roof Structure Replacement 149.00 264.00 153.00 271.00
Sauna - steam 115.00 277.00 118.00 285.00
Page 204 of 340
RESOLUTION NO.
PAGE 20
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING MISC
Fee Description
Plan Check
Fee FY 19-20
Inspection Fee
FY 19-20
Plan Check
Fee FY 22-23
Inspection Fee
FY 22-23
Siding:
Stone and Brick Veneer (interior or exterior) $ 95.00 $ 277.00 $ 98.00 $ 285.00
All Other 72.00 277.00 74.00 285.00
Signs:
Directional / Menu 238.00 277.00 245.00 285.00
Freeway sign 546.00 305.00 561.00 314.00
Ground / Roof / Projecting Signs 227.00 264.00 233.00 271.00
Wall, Illuminated 95.00 277.00 98.00 285.00
Skylight (Residential each) 72.00 244.00 74.00 251.00
Skylight (Commercial) one 95.00 244.00 98.00 251.00
Spa or Hot Tub (Pre-fabricated) 95.00 277.00 98.00 285.00
Stairs - per story 348.00 264.00 358.00 271.00
Storage Racks each set of plans 403.00 331.00 414.00 340.00
Temporary Utility Connection or Occupancy - 95.00 - 98.00
Window or Sliding Glass Door (first) 238.00 264.00 245.00 271.00
Each additional 210.00 123.00 216.00 126.00
Board of Appeals 895.00 - 920.00 -
Business License Inspection 45.00 69.00 46.00 71.00
Business License Re-inspection 45.00 36.00 46.00 37.00
Product Review 673.00 - 692.00 -
Disabled Access Compliance Inspection 134.00 90.00 138.00 93.00
Supplemental Plan Check Fee (first 1/2 hour) 122.00 - 125.00 -
Each Additional 1/2 hour (or portion thereof) 110.00 - 113.00 -
Supplemental Inspection Fee (first 1/2 hour) - 122.00 - 125.00
Each Additional 1/2 hour (or portion thereof) - 110.00 - 113.00
Emergency (Non-Scheduled) Call-Out Fee (first
hour) 2 hour minimum
-
233.00
-
240.00
Each additional hour - 220.00 - 226.00
After Hours Inspection 2 hour minimum - 233.00 - 240.00
Each additional hour - 220.00 - 226.00
After Hours Plan Review 2 hour minimum 233.00 - 240.00 -
Each additional hour 220.00 - 226.00 -
Copies, per page (Black and White) 0.20 per page
Color copies actual costs
Page 205 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING FIRE
Fee Description
Plan Check
Fee FY 19-20
Inspection Fee
FY 19-20
Plan Check
Fee FY 22-23
Inspection Fee
FY 22-23
Fire Sprinkler Systems - New Construction:
1-50 Heads $ 221.00 $ 242.00 $ 227.00 $ 249.00
51-100 Heads 277.00 344.00 285.00 354.00
101-200 Heads 500.00 412.00 514.00 424.00
Every 200 Heads above 200 220.00 158.00 226.00 162.00
Fire Sprinkler Systems -Tenant Improvements:
1-25 Heads 221.00 242.00 227.00 249.00
26-100 Heads 334.00 378.00 343.00 389.00
Every 100 Heads above 100 110.00 253.00 113.00 260.00
Fire Alarm System (including Sprinkler Monitor System) - New Construction:
1-50 Devices 221.00 242.00 227.00 249.00
51-100 Devices 277.00 344.00 285.00 354.00
Every 50 Devices above 100 110.00 227.00 113.00 233.00
Fire Alarm System (including Sprinkler Monitor System) - Tenant Improvements:
1-50 Devices 221.00 276.00 227.00 284.00
51-100 Devices 277.00 378.00 285.00 389.00
Every 50 Devices above 100 167.00 227.00 172.00 233.00
Other Suppression Systems:
Inert Gas Systems 388.00 485.00 399.00 499.00
Dry Chemical Systems 221.00 485.00 227.00 499.00
Wet Chemical/Kitchen Hood 332.00 485.00 341.00 499.00
Foam Systems 221.00 663.00 227.00 682.00
Paint Spray Booth 499.00 719.00 513.00 739.00
Other Fire Fees:
Hydrants/Underground Fire Service Plan Check
Hydrant Flow Test (existing hydrants)
444.00
-
-
663.00
457.00
-
-
682.00
Special Event Inspection (e.g., fairs) These are group events, when multiple booths/tents are erected
Booth / Tent 59.00 64.00 61.00 66.00
Booth / Tent with Electricity 84.00 104.00 86.00 107.00
Booth / Tent with Cooking (includes Electricity) 91.00 125.00 94.00 129.00
Special Event Application Review - 24.00 - 25.00
Additional Fire related services are provided by Five Cities Fire Authority (FCFA). See
the FCFA fee schedule for fees.
Page 206 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING MPE
ADMINISTRATIVE (BASE) FEES:
Permit Issuance and Administration
$
113.00
$
-
$
116.00
$
-
MECHANICAL PERMIT FEES
FAU less than 100,000 Btu/h
56.00
68.00
58.00
70.00
FAU greater than 100,000 Btu/h 56.00 103.00 58.00 106.00
Floor furnace (including vent) 56.00 137.00 58.00 141.00
Suspended, wall, or floor-mounted heaters 56.00 103.00 58.00 106.00
Appliance vents not included in an appliance permit
Boiler or compressor, from 15 HP to 30 HP /
absorption
56.00 103.00 58.00 106.00
system from 1,000,000 Btu/h to 1,750,000 Btu/h. 56.00 103.00 58.00 106.00
Boiler or compressor, from 30 HP to 50 HP /
absorption
P
Fee Description
Plan Check
Fee FY 19-20
Inspection Fee
FY 19-20
Plan Check
Fee FY 22-23
Inspection Fee
FY 22-23
system from 1,000,000 Btu/h to 1,750,000 Btu/h. 110.00 137.00 113.00 141.00
Boiler or compressor, over 50 HP /
absorption system over 1,750,000 Btu/h.
166.00
103.00
171.00
106.00
Air-handling unit, including attached ducts. 110.00 103.00 113.00 106.00
Air-handling unit over 10,000 CFM 166.00 137.00 171.00 141.00
Evaporative cooler 56.00 68.00 58.00 70.00
Ventilation fan connected to a single duct 110.00 103.00 113.00 106.00
Ventilation system (not a portion of heating or a/c
system)
166.00
137.00
171.00
141.00
Incinerator, residential 276.00 204.00 284.00 210.00
Commercial or Industrial-type incinerator 331.00 204.00 340.00 210.00
Misc. appliances or equipment. 166.00 137.00 171.00 141.00
Stand Alone Mechanical Plan Check (hourly rate) 220.00 - 226.00 -
Other Mechanical Inspections (per hour) - 137.00 - 141.00
LUMBING / GAS PERMIT FEES:
Plumbing fixtures 56.00 68.00 58.00 70.00
Building sewer 110.00 103.00 113.00 106.00
Rainwater systems (per drain) 56.00 68.00 58.00 70.00
Gray Water system 166.00 170.00 171.00 175.00
Private sewage disposal system 166.00 170.00 171.00 175.00
Water Heater 110.00 68.00 113.00 70.00
Industrial waste pretreatment interceptor 56.00 103.00 58.00 106.00
Water piping and/or water treating equipment 56.00 103.00 58.00 106.00
Repair or alteration of drainage or vent piping,
each fixture
56.00
103.00
58.00
106.00
Each lawn sprinkler system on any one meter 56.00 68.00 58.00 70.00
Backflow devices each unit 110.00 68.00 113.00 70.00
Atmospheric-type vacuum breakers: 1-5 units 110.00 68.00 113.00 70.00
Atmospheric-type vacuum breakers: each unit over
5 units
110.00
68.00
113.00
70.00
Page 207 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING MPE
Fee Description
Plan Check
Fee FY 19-20
Inspection Fee
FY 19-20
Plan Check
Fee FY 22-23
Inspection Fee
FY 22-23
PLUMBING / GAS PERMIT FEES (continued):
Stand Alone Plumbing Plan Check (hourly rate) $ 220.00 $ - $ 226.00 $ -
Other Plumbing and Gas Inspections (per hour) - 137.00 - 141.00
SYSTEM FEES:
Swimming Pools 166.00 238.00 171.00 245.00
Outdoor Events 166.00 103.00 171.00 106.00
Electric generator and electrically-driven rides 110.00 103.00 113.00 106.00
Mechanically-driven rides/ attractions with electrical 166.00 103.00 171.00 106.00
Each system of area and booth lighting 110.00 103.00 113.00 106.00
Temporary Power Service 110.00 68.00 113.00 70.00
Temporary power pole 110.00 68.00 113.00 70.00
Sub poles (each) 56.00 47.00 58.00 48.00
UNIT FEES:
Receptacle, Switch, and Lighting Outlets
First 10
110.00
68.00
113.00
70.00
Each Additional 10 56.00 34.00 58.00 35.00
Lighting Fixtures:
First 10
110.00
68.00
113.00
70.00
Each additional 10 56.00 34.00 58.00 35.00
Pole or platform -mounted lighting fixtures (each) 110.00 103.00 113.00 106.00
Theatrical-type lighting fixtures or assemblies 110.00 137.00 113.00 141.00
Residential Appliances (each) 110.00 68.00 113.00 70.00
Nonresidential Appliances 166.00 137.00 171.00 141.00
Residential appliances and self-contained,
nonresidential appliances, (each)
166.00
137.00
171.00
141.00
Appliances not exceeding one horsepower (HP)
kilowatt (KW), or kilovolt-ampere (KVA), in
rating,(each)
220.00
137.00
226.00
141.00
Power Apparatus:
Motors, generators, transformers, rectifiers,
synchronous converters, capacitors, industrial
heating, air conditioners
and heat pumps, cooking or baking equipment,
and other apparatus (all sizes) 166.00 68.00 171.00 70.00
Signs, Outline Lighting, and Marquees:
Signs, Outline Lighting, or Marquees supplied from
one branch circuit (each)
Additional branch circuits within the same sign,
outline lighting system, or marquee (each)
110.00 103.00 113.00 106.00
110.00 68.00 113.00 70.00
Page 208 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING MPE
Fee Description
Plan Check
Fee FY 19-20
Inspection Fee
FY 19-20
Plan Check
Fee FY 22-23
Inspection Fee
FY 22-23
UNIT FEES (continued):
Service or Panel:
200 amp or less Electrical Panel (each) $ 166.00 $ 137.00 $ 171.00 $ 141.00
Over 200 amp up to 1000 amp Electrical Panel 276.00 170.00 284.00 175.00
Over 1000 amp Electrical Panel (each) 441.00 204.00 453.00 210.00
Miscellaneous Apparatus, Conduits, and Conductors
110.00
103.00
113.00
106.00
Electrical apparatus, conduits, and conductors for
which a permit is required, but for which no fee is
herein set forth
110.00
137.00
113.00
141.00
Photovotaic Systems - each 166.00 204.00 171.00 210.00
Stand Alone Electrical Plan Check (hourly rate) 220.00 - 226.00 -
Other Electrical Inspections (per hour) - 137.00 - 141.00
Page 209 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
1
A-1
Assembly Group - Theaters
2,000 $ 4,716 $ 0.212 $ 4,849 $ 0.218
8,000 $ 5,988 $ 0.285 $ 6,157 $ 0.293
20,000 $ 9,411 $ 0.309 $ 9,677 $ 0.318
40,000 $ 15,594 $ 0.207 $ 16,036 $ 0.213
100,000 $ 28,028 $ 0.280 $ 28,821 $ 0.288
2
A-2
Assembly Group - Restaurants,
nightclubs
1,000 $ 3,042 $ 0.244 $ 3,128 $ 0.251
4,000 $ 3,773 $ 0.331 $ 3,880 $ 0.341
10,000 $ 5,761 $ 0.359 $ 5,924 $ 0.369
20,000 $ 9,349 $ 0.241 $ 9,613 $ 0.248
50,000 $ 16,587 $ 0.332 $ 17,056 $ 0.341
3
A
Assembly Group - TI
250 $ 1,593 $ 0.334 $ 1,638 $ 0.343
1,000 $ 1,843 $ 0.405 $ 1,895 $ 0.417
2,500 $ 2,451 $ 0.442 $ 2,520 $ 0.455
5,000 $ 3,557 $ 0.285 $ 3,658 $ 0.293
12,500 $ 5,692 $ 0.455 $ 5,853 $ 0.468
4
A-3
Church and Religious Bldg -
Complete
1,000 $ 3,042 $ 0.244 $ 3,128 $ 0.251
4,000 $ 3,773 $ 0.331 $ 3,880 $ 0.341
10,000 $ 5,761 $ 0.359 $ 5,924 $ 0.369
20,000 $ 9,349 $ 0.241 $ 9,613 $ 0.248
50,000 $ 16,587 $ 0.332 $ 17,056 $ 0.341
5
R-4
Congregate Care - Complete
500 $ 2,173 $ 0.295 $ 2,234 $ 0.304
2,000 $ 2,616 $ 0.386 $ 2,690 $ 0.397
5,000 $ 3,775 $ 0.420 $ 3,881 $ 0.432
10,000 $ 5,874 $ 0.278 $ 6,040 $ 0.286
25,000 $ 10,050 $ 0.402 $ 10,334 $ 0.413
6
A-3
Church and Religious Bldg - TI
250 $ 1,593 $ 0.334 $ 1,638 $ 0.343
1,000 $ 1,843 $ 0.405 $ 1,895 $ 0.417
2,500 $ 2,451 $ 0.442 $ 2,520 $ 0.455
5,000 $ 3,557 $ 0.285 $ 3,658 $ 0.293
12,500 $ 5,692 $ 0.455 $ 5,853 $ 0.468
7
E
Educational Building - Complete
2,000 $ 3,669 $ 0.157 $ 3,772 $ 0.161
8,000 $ 4,610 $ 0.215 $ 4,740 $ 0.222
20,000 $ 7,195 $ 0.233 $ 7,399 $ 0.240
40,000 $ 11,859 $ 0.157 $ 12,195 $ 0.162
100,000 $ 21,307 $ 0.213 $ 21,910 $ 0.219
8
E
Educational Building - TI
250 $ 1,593 $ 0.334 $ 1,638 $ 0.343
1,000 $ 1,843 $ 0.405 $ 1,895 $ 0.417
2,500 $ 2,451 $ 0.442 $ 2,520 $ 0.455
5,000 $ 3,557 $ 0.285 $ 3,658 $ 0.293
12,500 $ 5,692 $ 0.455 $ 5,853 $ 0.468
Page 210 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
9
S-2
Parking Garage - Complete
500 $ 1,834 $ 0.220 $ 1,886 $ 0.226
2,000 $ 2,165 $ 0.280 $ 2,226 $ 0.288
5,000 $ 3,003 $ 0.304 $ 3,088 $ 0.313
10,000 $ 4,523 $ 0.199 $ 4,651 $ 0.205
25,000 $ 7,509 $ 0.300 $ 7,721 $ 0.309
10
R-1
Hotel Low/Mid Rise - Complete
1,000 $ 3,042 $ 0.244 $ 3,128 $ 0.251
4,000 $ 3,773 $ 0.331 $ 3,880 $ 0.341
10,000 $ 5,761 $ 0.359 $ 5,924 $ 0.369
20,000 $ 9,349 $ 0.241 $ 9,613 $ 0.248
50,000 $ 16,587 $ 0.332 $ 17,056 $ 0.341
11
R-1
Hotel Low/Mid Rise - Shell
1,000 $ 1,787 $ 0.104 $ 1,838 $ 0.107
4,000 $ 2,100 $ 0.132 $ 2,160 $ 0.136
10,000 $ 2,893 $ 0.144 $ 2,975 $ 0.148
20,000 $ 4,329 $ 0.094 $ 4,452 $ 0.097
50,000 $ 7,146 $ 0.143 $ 7,348 $ 0.147
12
R-1
Hotel Low/Mid Rise - TI
250 $ 1,545 $ 0.313 $ 1,588 $ 0.322
1,000 $ 1,779 $ 0.374 $ 1,829 $ 0.385
2,500 $ 2,341 $ 0.409 $ 2,407 $ 0.421
5,000 $ 3,364 $ 0.262 $ 3,459 $ 0.269
12,500 $ 5,329 $ 0.426 $ 5,480 $ 0.438
13
B
Offices, etc. - Complete
500 $ 2,286 $ 0.313 $ 2,351 $ 0.322
2,000 $ 2,757 $ 0.396 $ 2,835 $ 0.407
5,000 $ 3,945 $ 0.431 $ 4,056 $ 0.443
10,000 $ 6,100 $ 0.282 $ 6,273 $ 0.290
25,000 $ 10,324 $ 0.413 $ 10,616 $ 0.425
14
B
Offices, etc. - Shell
1,000 $ 1,569 $ 0.080 $ 1,614 $ 0.083
4,000 $ 1,811 $ 0.098 $ 1,862 $ 0.100
10,000 $ 2,396 $ 0.107 $ 2,464 $ 0.110
20,000 $ 3,461 $ 0.068 $ 3,559 $ 0.070
50,000 $ 5,511 $ 0.110 $ 5,667 $ 0.113
15
B
Offices, etc. - TI
100 $ 1,362 $ 0.575 $ 1,400 $ 0.591
400 $ 1,534 $ 0.646 $ 1,578 $ 0.665
1,000 $ 1,922 $ 0.709 $ 1,977 $ 0.729
2,000 $ 2,631 $ 0.439 $ 2,706 $ 0.452
5,000 $ 3,949 $ 0.790 $ 4,061 $ 0.812
16
F
Industrial Building - Complete
1,000 $ 3,042 $ 0.244 $ 3,128 $ 0.251
4,000 $ 3,773 $ 0.331 $ 3,880 $ 0.341
10,000 $ 5,761 $ 0.359 $ 5,924 $ 0.369
20,000 $ 9,349 $ 0.241 $ 9,613 $ 0.248
50,000 $ 16,587 $ 0.332 $ 17,056 $ 0.341
Page 211 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
17
F
Industrial Building - Shell
1,000 $ 2,076 $ 0.137 $ 2,134 $ 0.141
4,000 $ 2,487 $ 0.178 $ 2,557 $ 0.183
10,000 $ 3,555 $ 0.193 $ 3,655 $ 0.199
20,000 $ 5,488 $ 0.128 $ 5,644 $ 0.131
50,000 $ 9,324 $ 0.186 $ 9,588 $ 0.192
18
F
Industrial Building - TI
250 $ 1,545 $ 0.313 $ 1,588 $ 0.322
1,000 $ 1,779 $ 0.374 $ 1,829 $ 0.385
2,500 $ 2,341 $ 0.409 $ 2,407 $ 0.421
5,000 $ 3,364 $ 0.262 $ 3,459 $ 0.269
12,500 $ 5,329 $ 0.426 $ 5,480 $ 0.438
19
S-1
Repair Garage & Service St -
Complete
500 $ 2,076 $ 0.274 $ 2,134 $ 0.282
2,000 $ 2,487 $ 0.356 $ 2,557 $ 0.366
5,000 $ 3,555 $ 0.387 $ 3,655 $ 0.398
10,000 $ 5,488 $ 0.256 $ 5,644 $ 0.263
25,000 $ 9,324 $ 0.373 $ 9,588 $ 0.384
20
S-1
Repair Garage & Service St - Shell
500 $ 1,449 $ 0.135 $ 1,490 $ 0.138
2,000 $ 1,651 $ 0.157 $ 1,697 $ 0.161
5,000 $ 2,121 $ 0.172 $ 2,181 $ 0.176
10,000 $ 2,979 $ 0.108 $ 3,063 $ 0.111
25,000 $ 4,603 $ 0.184 $ 4,734 $ 0.189
21
S-1
Repair Garage & Service St - TI
100 $ 1,521 $ 0.752 $ 1,564 $ 0.773
400 $ 1,746 $ 0.900 $ 1,796 $ 0.926
1,000 $ 2,286 $ 0.982 $ 2,351 $ 1.010
2,000 $ 3,268 $ 0.626 $ 3,361 $ 0.644
5,000 $ 5,148 $ 1.030 $ 5,293 $ 1.059
22
M
Retail Sales - Complete
500 $ 2,173 $ 0.295 $ 2,234 $ 0.304
2,000 $ 2,616 $ 0.386 $ 2,690 $ 0.397
5,000 $ 3,775 $ 0.420 $ 3,881 $ 0.432
10,000 $ 5,874 $ 0.278 $ 6,040 $ 0.286
25,000 $ 10,050 $ 0.402 $ 10,334 $ 0.413
23
M
Retail Sales - Shell
500 $ 1,449 $ 0.135 $ 1,490 $ 0.138
2,000 $ 1,651 $ 0.157 $ 1,697 $ 0.161
5,000 $ 2,121 $ 0.172 $ 2,181 $ 0.176
10,000 $ 2,979 $ 0.108 $ 3,063 $ 0.111
25,000 $ 4,603 $ 0.184 $ 4,734 $ 0.189
24
M
Retail Sales - TI
100 $ 1,521 $ 0.752 $ 1,564 $ 0.773
400 $ 1,746 $ 0.900 $ 1,796 $ 0.926
1,000 $ 2,286 $ 0.982 $ 2,351 $ 1.010
2,000 $ 3,268 $ 0.626 $ 3,361 $ 0.644
5,000 $ 5,148 $ 1.030 $ 5,293 $ 1.059
Page 212 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
25
-
Warehouse - Complete
2,000 $ 2,076 $ 0.069 $ 2,134 $ 0.071
8,000 $ 2,487 $ 0.089 $ 2,557 $ 0.091
20,000 $ 3,555 $ 0.097 $ 3,655 $ 0.099
40,000 $ 5,488 $ 0.064 $ 5,644 $ 0.066
100,000 $ 9,324 $ 0.093 $ 9,588 $ 0.096
26
I
Medical/24 Hour Care - Complete
1,000 $ 3,042 $ 0.244 $ 3,128 $ 0.251
4,000 $ 3,773 $ 0.331 $ 3,880 $ 0.341
10,000 $ 5,761 $ 0.359 $ 5,924 $ 0.369
20,000 $ 9,349 $ 0.241 $ 9,613 $ 0.248
50,000 $ 16,587 $ 0.332 $ 17,056 $ 0.341
27
I
Medical/24 Hour Care - Shell
1,000 $ 1,834 $ 0.110 $ 1,886 $ 0.113
4,000 $ 2,165 $ 0.140 $ 2,226 $ 0.144
10,000 $ 3,003 $ 0.152 $ 3,088 $ 0.156
20,000 $ 4,523 $ 0.100 $ 4,651 $ 0.102
50,000 $ 7,509 $ 0.150 $ 7,721 $ 0.154
28
I
Medical/24Hour Care - TI
100 $ 1,738 $ 0.992 $ 1,788 $ 1.020
400 $ 2,036 $ 1.244 $ 2,094 $ 1.279
1,000 $ 2,782 $ 1.354 $ 2,861 $ 1.392
2,000 $ 4,136 $ 0.882 $ 4,254 $ 0.907
5,000 $ 6,783 $ 1.357 $ 6,974 $ 1.395
29
B
Medical Offices - Complete
1,000 $ 3,042 $ 0.244 $ 3,128 $ 0.251
4,000 $ 3,773 $ 0.331 $ 3,880 $ 0.341
10,000 $ 5,761 $ 0.359 $ 5,924 $ 0.369
20,000 $ 9,349 $ 0.241 $ 9,613 $ 0.248
50,000 $ 16,587 $ 0.332 $ 17,056 $ 0.341
30
B
Medical Offices - Shell
1,000 $ 1,834 $ 0.110 $ 1,886 $ 0.113
4,000 $ 2,165 $ 0.140 $ 2,226 $ 0.144
10,000 $ 3,003 $ 0.152 $ 3,088 $ 0.156
20,000 $ 4,523 $ 0.100 $ 4,651 $ 0.102
50,000 $ 7,509 $ 0.150 $ 7,721 $ 0.154
31
B
Medical Offices - TI
250 $ 1,738 $ 0.397 $ 1,788 $ 0.408
1,000 $ 2,036 $ 0.498 $ 2,094 $ 0.512
2,500 $ 2,782 $ 0.542 $ 2,861 $ 0.557
5,000 $ 4,136 $ 0.353 $ 4,254 $ 0.363
12,500 $ 6,783 $ 0.543 $ 6,974 $ 0.558
32
-
Restaurant - Complete
500 $ 2,317 $ 0.328 $ 2,382 $ 0.337
2,000 $ 2,808 $ 0.433 $ 2,888 $ 0.445
5,000 $ 4,106 $ 0.469 $ 4,222 $ 0.483
10,000 $ 6,453 $ 0.312 $ 6,636 $ 0.321
25,000 $ 11,140 $ 0.446 $ 11,455 $ 0.458
Page 213 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
33
-
Restaurant - Shell
500 $ 1,593 $ 0.167 $ 1,638 $ 0.172
2,000 $ 1,843 $ 0.203 $ 1,895 $ 0.208
5,000 $ 2,451 $ 0.221 $ 2,520 $ 0.227
10,000 $ 3,557 $ 0.142 $ 3,658 $ 0.146
25,000 $ 5,692 $ 0.228 $ 5,853 $ 0.234
34
-
Restaurant - TI
250 $ 1,472 $ 0.280 $ 1,514 $ 0.288
1,000 $ 1,682 $ 0.329 $ 1,730 $ 0.339
2,500 $ 2,176 $ 0.359 $ 2,237 $ 0.370
5,000 $ 3,074 $ 0.228 $ 3,161 $ 0.234
12,500 $ 4,785 $ 0.383 $ 4,920 $ 0.394
35
I-4
Day Care Facility - Complete
250 $ 2,028 $ 0.525 $ 2,086 $ 0.539
1,000 $ 2,422 $ 0.682 $ 2,490 $ 0.701
2,500 $ 3,444 $ 0.740 $ 3,542 $ 0.761
5,000 $ 5,295 $ 0.489 $ 5,445 $ 0.503
12,500 $ 8,961 $ 0.717 $ 9,214 $ 0.737
36
I-4
Day Care Facility - TI
100 $ 1,738 $ 0.992 $ 1,788 $ 1.020
400 $ 2,036 $ 1.244 $ 2,094 $ 1.279
1,000 $ 2,782 $ 1.354 $ 2,861 $ 1.392
2,000 $ 4,136 $ 0.882 $ 4,254 $ 0.907
5,000 $ 6,783 $ 1.357 $ 6,974 $ 1.395
37
H
Hazardous H - Complete
500 $ 1,883 $ 0.231 $ 1,936 $ 0.237
2,000 $ 2,229 $ 0.295 $ 2,292 $ 0.303
5,000 $ 3,113 $ 0.321 $ 3,201 $ 0.330
10,000 $ 4,716 $ 0.210 $ 4,849 $ 0.216
25,000 $ 7,872 $ 0.315 $ 8,094 $ 0.324
38
H
Hazardous H - Shell
500 $ 2,317 $ 0.328 $ 2,382 $ 0.337
2,000 $ 2,808 $ 0.433 $ 2,888 $ 0.445
5,000 $ 4,106 $ 0.469 $ 4,222 $ 0.483
10,000 $ 6,453 $ 0.312 $ 6,636 $ 0.321
25,000 $ 11,140 $ 0.446 $ 11,455 $ 0.458
39
H
Hazardous H - T I
100 $ 1,738 $ 0.992 $ 1,788 $ 1.020
400 $ 2,036 $ 1.244 $ 2,094 $ 1.279
1,000 $ 2,782 $ 1.354 $ 2,861 $ 1.392
2,000 $ 4,136 $ 0.882 $ 4,254 $ 0.907
5,000 $ 6,783 $ 1.357 $ 6,974 $ 1.395
40
-
Commercial Building - Foundation
200 $ 1,352 $ 0.282 $ 1,390 $ 0.290
800 $ 1,521 $ 0.316 $ 1,564 $ 0.325
2,000 $ 1,900 $ 0.346 $ 1,953 $ 0.356
4,000 $ 2,592 $ 0.214 $ 2,665 $ 0.220
10,000 $ 3,877 $ 0.388 $ 3,987 $ 0.399
Page 214 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
41
-
Commercial Building - Addition
200 $ 1,400 $ 0.308 $ 1,440 $ 0.317
800 $ 1,585 $ 0.354 $ 1,630 $ 0.364
2,000 $ 2,010 $ 0.388 $ 2,067 $ 0.399
4,000 $ 2,786 $ 0.242 $ 2,865 $ 0.249
10,000 $ 4,240 $ 0.424 $ 4,360 $ 0.436
42
R-2
Apartment Building
1,000 $ 3,042 $ 0.244 $ 3,128 $ 0.251
4,000 $ 3,773 $ 0.331 $ 3,880 $ 0.341
10,000 $ 5,761 $ 0.359 $ 5,924 $ 0.369
20,000 $ 9,349 $ 0.241 $ 9,613 $ 0.248
50,000 $ 16,587 $ 0.332 $ 17,056 $ 0.341
43
R-3
Single-Family (custom or model)
1,000 $ 2,451 $ 0.139 $ 2,520 $ 0.143
2,000 $ 2,590 $ 0.717 $ 2,663 $ 0.737
3,000 $ 3,307 $ 0.374 $ 3,400 $ 0.385
5,000 $ 4,055 $ 0.531 $ 4,170 $ 0.546
7,500 $ 5,382 $ 0.718 $ 5,535 $ 0.738
44
R-3
Single-Family - Production/Repeat
667 $ 1,441 $ 0.081 $ 1,482 $ 0.083
1,333 $ 1,495 $ 0.276 $ 1,537 $ 0.283
2,000 $ 1,679 $ 0.215 $ 1,726 $ 0.221
3,333 $ 1,965 $ 0.250 $ 2,021 $ 0.257
5,000 $ 2,381 $ 0.476 $ 2,448 $ 0.490
45
R-3
Moved Building - Residential
333 $ 1,373 $ 0.145 $ 1,412 $ 0.150
667 $ 1,422 $ 0.443 $ 1,462 $ 0.456
1,000 $ 1,569 $ 0.382 $ 1,614 $ 0.393
1,667 $ 1,824 $ 0.425 $ 1,876 $ 0.437
2,500 $ 2,178 $ 0.871 $ 2,240 $ 0.896
46
R-3
Manufactured Home - Complete
800 $ 1,250 $ 0.049 $ 1,286 $ 0.051
1,600 $ 1,290 $ 0.100 $ 1,326 $ 0.103
2,400 $ 1,370 $ 0.125 $ 1,409 $ 0.128
4,000 $ 1,569 $ 0.121 $ 1,614 $ 0.124
6,000 $ 1,811 $ 0.302 $ 1,862 $ 0.310
47
R-3
Prefabricated Dwelling - Complete
667 $ 1,250 $ 0.059 $ 1,286 $ 0.061
1,333 $ 1,290 $ 0.120 $ 1,326 $ 0.123
2,000 $ 1,370 $ 0.150 $ 1,409 $ 0.154
3,333 $ 1,569 $ 0.145 $ 1,614 $ 0.149
5,000 $ 1,811 $ 0.362 $ 1,862 $ 0.372
48
-
Commercial Coach - Complete
120 $ 1,096 $ 0.235 $ 1,127 $ 0.242
480 $ 1,180 $ 0.186 $ 1,214 $ 0.192
1,200 $ 1,315 $ 0.212 $ 1,352 $ 0.218
2,400 $ 1,569 $ 0.106 $ 1,614 $ 0.109
6,000 $ 1,953 $ 0.325 $ 2,008 $ 0.335
Page 215 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
49
-
Modular Building - Complete
240 $ 1,096 $ 0.117 $ 1,127 $ 0.121
960 $ 1,180 $ 0.093 $ 1,214 $ 0.096
2,400 $ 1,315 $ 0.106 $ 1,352 $ 0.109
4,800 $ 1,569 $ 0.053 $ 1,614 $ 0.055
12,000 $ 1,953 $ 0.163 $ 2,008 $ 0.167
50
-
Manufactured Building -
Foundation
500 $ 1,121 $ 0.061 $ 1,152 $ 0.063
2,000 $ 1,212 $ 0.053 $ 1,246 $ 0.054
5,000 $ 1,370 $ 0.059 $ 1,409 $ 0.061
10,000 $ 1,665 $ 0.031 $ 1,712 $ 0.032
25,000 $ 2,134 $ 0.085 $ 2,195 $ 0.088
51
U
Residential Garage
167 $ 1,250 $ 0.237 $ 1,286 $ 0.243
333 $ 1,290 $ 0.480 $ 1,326 $ 0.494
500 $ 1,370 $ 0.599 $ 1,409 $ 0.616
833 $ 1,569 $ 0.579 $ 1,614 $ 0.595
1,250 $ 1,811 $ 1.449 $ 1,862 $ 1.489
52
U
Pool/Spa - Standard Plan
40 $ 1,159 $ 0.874 $ 1,192 $ 0.898
160 $ 1,264 $ 0.813 $ 1,300 $ 0.836
400 $ 1,459 $ 0.902 $ 1,500 $ 0.927
800 $ 1,820 $ 0.505 $ 1,871 $ 0.519
2,000 $ 2,425 $ 1.213 $ 2,494 $ 1.247
53
-
Commercial Building - Remodel
200 $ 1,738 $ 0.496 $ 1,788 $ 0.510
800 $ 2,036 $ 0.622 $ 2,094 $ 0.640
2,000 $ 2,782 $ 0.677 $ 2,861 $ 0.696
4,000 $ 4,136 $ 0.441 $ 4,254 $ 0.453
10,000 $ 6,783 $ 0.678 $ 6,974 $ 0.697
54
-
Commercial Building - Repair
200 $ 1,690 $ 0.470 $ 1,738 $ 0.483
800 $ 1,972 $ 0.583 $ 2,028 $ 0.600
2,000 $ 2,672 $ 0.636 $ 2,748 $ 0.654
4,000 $ 3,944 $ 0.413 $ 4,055 $ 0.424
10,000 $ 6,420 $ 0.642 $ 6,601 $ 0.660
55
U
Accessory Building - Commercial
50 $ 1,140 $ 0.654 $ 1,172 $ 0.672
200 $ 1,238 $ 0.590 $ 1,273 $ 0.607
500 $ 1,415 $ 0.656 $ 1,455 $ 0.675
1,000 $ 1,743 $ 0.358 $ 1,792 $ 0.368
2,500 $ 2,280 $ 0.912 $ 2,344 $ 0.938
56
U
Commercial Carport
50 $ 1,140 $ 0.654 $ 1,172 $ 0.672
200 $ 1,238 $ 0.590 $ 1,273 $ 0.607
500 $ 1,415 $ 0.656 $ 1,455 $ 0.675
1,000 $ 1,743 $ 0.358 $ 1,792 $ 0.368
2,500 $ 2,280 $ 0.912 $ 2,344 $ 0.938
Page 216 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
57
R-3
Single-Family Residential -
Addition
167 $ 1,441 $ 0.325 $ 1,482 $ 0.334
333 $ 1,495 $ 1.103 $ 1,537 $ 1.134
500 $ 1,679 $ 0.859 $ 1,726 $ 0.883
833 $ 1,965 $ 0.998 $ 2,021 $ 1.027
1,250 $ 2,381 $ 1.905 $ 2,448 $ 1.959
58
R-2
Multi-Family Residential - Addition
333 $ 1,645 $ 0.213 $ 1,691 $ 0.219
667 $ 1,716 $ 0.883 $ 1,764 $ 0.908
1,000 $ 2,010 $ 0.570 $ 2,067 $ 0.586
1,667 $ 2,390 $ 0.722 $ 2,458 $ 0.743
2,500 $ 2,992 $ 1.197 $ 3,077 $ 1.231
59
R-3
Single-Family Residential -
Remodel
333 $ 1,237 $ 0.115 $ 1,272 $ 0.118
667 $ 1,275 $ 0.220 $ 1,311 $ 0.226
1,000 $ 1,348 $ 0.289 $ 1,387 $ 0.297
1,667 $ 1,541 $ 0.275 $ 1,585 $ 0.282
2,500 $ 1,770 $ 0.708 $ 1,820 $ 0.728
60
R-2
Multi-Family Residential - Remodel
667 $ 1,380 $ 0.074 $ 1,419 $ 0.077
1,333 $ 1,430 $ 0.225 $ 1,470 $ 0.231
2,000 $ 1,580 $ 0.194 $ 1,624 $ 0.199
3,333 $ 1,838 $ 0.216 $ 1,890 $ 0.223
5,000 $ 2,198 $ 0.440 $ 2,261 $ 0.452
61
R-3
Residential Building - Foundation
333 $ 1,069 $ 0.071 $ 1,099 $ 0.073
667 $ 1,092 $ 0.284 $ 1,123 $ 0.292
1,000 $ 1,187 $ 0.188 $ 1,221 $ 0.193
1,667 $ 1,312 $ 0.235 $ 1,349 $ 0.242
2,500 $ 1,508 $ 0.603 $ 1,551 $ 0.620
62
U
Accessory Building - Residential
83 $ 1,028 $ 0.230 $ 1,057 $ 0.237
167 $ 1,047 $ 0.893 $ 1,077 $ 0.918
250 $ 1,122 $ 0.636 $ 1,154 $ 0.654
417 $ 1,228 $ 0.763 $ 1,263 $ 0.785
625 $ 1,387 $ 2.219 $ 1,426 $ 2.282
63
U
Residential Carport
133 $ 1,028 $ 0.144 $ 1,057 $ 0.148
267 $ 1,047 $ 0.558 $ 1,077 $ 0.574
400 $ 1,122 $ 0.397 $ 1,154 $ 0.409
667 $ 1,228 $ 0.477 $ 1,263 $ 0.490
1,000 $ 1,387 $ 1.387 $ 1,426 $ 1.426
64
U
Residential Patio Cover
83 $ 1,028 $ 0.230 $ 1,057 $ 0.237
167 $ 1,047 $ 0.893 $ 1,077 $ 0.918
250 $ 1,122 $ 0.636 $ 1,154 $ 0.654
417 $ 1,228 $ 0.763 $ 1,263 $ 0.785
625 $ 1,387 $ 2.219 $ 1,426 $ 2.282
Page 217 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING PLAN
CHECK
PLAN CHECK VARIABLE FEE SCHEDULE FOR NEW
CONSTRUCTION
All fees include MPE plan checks.
Note:
Fee #
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
65
U
Residential Balcony/Deck
83 $ 1,163 $ 0.379 $ 1,196 $ 0.390
167 $ 1,195 $ 1.759 $ 1,229 $ 1.809
250 $ 1,342 $ 1.008 $ 1,380 $ 1.036
417 $ 1,510 $ 1.364 $ 1,552 $ 1.402
625 $ 1,794 $ 2.870 $ 1,844 $ 2.951
66
U
Residential Patio Enclosure
83 $ 1,130 $ 0.338 $ 1,162 $ 0.348
167 $ 1,158 $ 1.542 $ 1,191 $ 1.586
250 $ 1,286 $ 0.920 $ 1,323 $ 0.946
417 $ 1,440 $ 1.212 $ 1,480 $ 1.247
625 $ 1,692 $ 2.708 $ 1,740 $ 2.784
Page 218 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
1
A-1
Assembly Group - Theaters
2,000 $ 3,270 $ 0.400 $ 3,362 $ 0.411
8,000 $ 5,669 $ 0.347 $ 5,829 $ 0.357
20,000 $ 9,833 $ 0.298 $ 10,112 $ 0.307
40,000 $ 15,797 $ 0.338 $ 16,244 $ 0.347
100,000 $ 36,051 $ 0.361 $ 37,072 $ 0.371
2
A-2
Assembly Group: Restaurants,
nightclubs
1,000 $ 2,654 $ 0.631 $ 2,729 $ 0.648
4,000 $ 4,546 $ 0.654 $ 4,674 $ 0.673
10,000 $ 8,473 $ 0.540 $ 8,712 $ 0.555
20,000 $ 13,871 $ 0.639 $ 14,263 $ 0.657
50,000 $ 33,033 $ 0.661 $ 33,968 $ 0.679
3
A
Assembly Group - TI
250 $ 719 $ 0.749 $ 740 $ 0.770
1,000 $ 1,281 $ 0.265 $ 1,317 $ 0.273
2,500 $ 1,679 $ 0.292 $ 1,726 $ 0.300
5,000 $ 2,409 $ 0.260 $ 2,477 $ 0.268
12,500 $ 4,362 $ 0.349 $ 4,485 $ 0.359
4
A-3
Church and Religious Bldg -
Complete
1,000 $ 2,161 $ 0.496 $ 2,222 $ 0.510
4,000 $ 3,648 $ 0.623 $ 3,752 $ 0.640
10,000 $ 7,385 $ 0.494 $ 7,594 $ 0.508
20,000 $ 12,329 $ 0.610 $ 12,678 $ 0.627
50,000 $ 30,618 $ 0.612 $ 31,485 $ 0.630
5
R-4
Congregate Care - Complete
500 $ 1,387 $ 0.614 $ 1,426 $ 0.631
2,000 $ 2,308 $ 0.696 $ 2,373 $ 0.715
5,000 $ 4,395 $ 0.534 $ 4,519 $ 0.549
10,000 $ 7,066 $ 0.698 $ 7,265 $ 0.717
25,000 $ 17,531 $ 0.701 $ 18,027 $ 0.721
6
A-3
Church and Religious Bldg - TI
250 $ 536 $ 0.546 $ 551 $ 0.561
1,000 $ 945 $ 0.218 $ 972 $ 0.224
2,500 $ 1,272 $ 0.224 $ 1,308 $ 0.230
5,000 $ 1,831 $ 0.217 $ 1,883 $ 0.223
12,500 $ 3,456 $ 0.276 $ 3,553 $ 0.284
7
E
Educational Building - Complete
2,000 $ 3,209 $ 0.391 $ 3,299 $ 0.402
8,000 $ 5,556 $ 0.345 $ 5,713 $ 0.355
20,000 $ 9,697 $ 0.295 $ 9,971 $ 0.304
40,000 $ 15,605 $ 0.336 $ 16,046 $ 0.345
100,000 $ 35,749 $ 0.357 $ 36,761 $ 0.368
8
E
Educational Building - TI
250 $ 536 $ 0.546 $ 551 $ 0.561
1,000 $ 945 $ 0.218 $ 972 $ 0.224
2,500 $ 1,272 $ 0.224 $ 1,308 $ 0.230
5,000 $ 1,831 $ 0.217 $ 1,883 $ 0.223
12,500 $ 3,456 $ 0.276 $ 3,553 $ 0.284
Page 219 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
9
S-2
Parking Garage - Complete
500 $ 719 $ 0.374 $ 740 $ 0.385
2,000 $ 1,281 $ 0.133 $ 1,317 $ 0.136
5,000 $ 1,679 $ 0.146 $ 1,726 $ 0.150
10,000 $ 2,409 $ 0.130 $ 2,477 $ 0.134
25,000 $ 4,362 $ 0.174 $ 4,485 $ 0.179
10
R-1
Hotel Low/Mid Rise - Complete
1,000 $ 2,161 $ 0.496 $ 2,222 $ 0.510
4,000 $ 3,648 $ 0.623 $ 3,752 $ 0.640
10,000 $ 7,385 $ 0.494 $ 7,594 $ 0.508
20,000 $ 12,329 $ 0.610 $ 12,678 $ 0.627
50,000 $ 30,618 $ 0.612 $ 31,485 $ 0.630
11
R-1
Hotel Low/Mid Rise - Shell
1,000 $ 769 $ 0.201 $ 791 $ 0.206
4,000 $ 1,371 $ 0.070 $ 1,410 $ 0.071
10,000 $ 1,788 $ 0.078 $ 1,839 $ 0.080
20,000 $ 2,564 $ 0.068 $ 2,636 $ 0.070
50,000 $ 4,603 $ 0.092 $ 4,734 $ 0.095
12
R-1
Hotel Low/Mid Rise - TI
250 $ 536 $ 0.546 $ 551 $ 0.561
1,000 $ 945 $ 0.218 $ 972 $ 0.224
2,500 $ 1,272 $ 0.224 $ 1,308 $ 0.230
5,000 $ 1,831 $ 0.217 $ 1,883 $ 0.223
12,500 $ 3,456 $ 0.276 $ 3,553 $ 0.284
13
B
Offices, etc. - Complete
500 $ 2,408 $ 1.230 $ 2,476 $ 1.265
2,000 $ 4,254 $ 0.790 $ 4,374 $ 0.812
5,000 $ 6,622 $ 0.741 $ 6,810 $ 0.762
10,000 $ 10,326 $ 0.760 $ 10,618 $ 0.782
25,000 $ 21,729 $ 0.869 $ 22,344 $ 0.894
14
B
Offices, etc. - Shell
1,000 $ 436 $ 0.109 $ 449 $ 0.112
4,000 $ 764 $ 0.048 $ 786 $ 0.049
10,000 $ 1,053 $ 0.047 $ 1,083 $ 0.048
20,000 $ 1,523 $ 0.048 $ 1,566 $ 0.050
50,000 $ 2,973 $ 0.059 $ 3,057 $ 0.061
15
B
Offices, etc. - TI
100 $ 317 $ 0.763 $ 326 $ 0.784
400 $ 546 $ 0.404 $ 561 $ 0.415
1,000 $ 788 $ 0.360 $ 810 $ 0.370
2,000 $ 1,148 $ 0.412 $ 1,180 $ 0.424
5,000 $ 2,384 $ 0.477 $ 2,452 $ 0.490
16
F
Industrial Building - Complete
1,000 $ 2,100 $ 0.479 $ 2,160 $ 0.492
4,000 $ 3,537 $ 0.619 $ 3,637 $ 0.636
10,000 $ 7,248 $ 0.489 $ 7,453 $ 0.503
20,000 $ 12,137 $ 0.606 $ 12,480 $ 0.623
50,000 $ 30,316 $ 0.606 $ 31,174 $ 0.623
Page 220 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
17
F
Industrial Building - Shell
1,000 $ 507 $ 0.129 $ 522 $ 0.133
4,000 $ 894 $ 0.053 $ 919 $ 0.054
10,000 $ 1,210 $ 0.054 $ 1,244 $ 0.055
20,000 $ 1,745 $ 0.053 $ 1,795 $ 0.054
50,000 $ 3,320 $ 0.066 $ 3,414 $ 0.068
18
F
Industrial Building - TI
250 $ 692 $ 0.719 $ 712 $ 0.739
1,000 $ 1,231 $ 0.258 $ 1,266 $ 0.265
2,500 $ 1,618 $ 0.282 $ 1,664 $ 0.290
5,000 $ 2,322 $ 0.254 $ 2,388 $ 0.261
12,500 $ 4,226 $ 0.338 $ 4,345 $ 0.348
19
S-1
Repair Garage & Service St -
Complete
500 $ 1,018 $ 0.411 $ 1,047 $ 0.423
2,000 $ 1,635 $ 0.648 $ 1,681 $ 0.666
5,000 $ 3,578 $ 0.466 $ 3,680 $ 0.479
10,000 $ 5,910 $ 0.654 $ 6,077 $ 0.673
25,000 $ 15,721 $ 0.629 $ 16,166 $ 0.647
20
S-1
Repair Garage & Service St -
Shell
500 $ 477 $ 0.241 $ 490 $ 0.247
2,000 $ 838 $ 0.101 $ 861 $ 0.104
5,000 $ 1,142 $ 0.101 $ 1,174 $ 0.104
10,000 $ 1,648 $ 0.101 $ 1,695 $ 0.104
25,000 $ 3,169 $ 0.127 $ 3,259 $ 0.130
21
S-1
Repair Garage & Service St - TI
100 $ 317 $ 0.763 $ 326 $ 0.784
400 $ 546 $ 0.404 $ 561 $ 0.415
1,000 $ 788 $ 0.360 $ 810 $ 0.370
2,000 $ 1,148 $ 0.412 $ 1,180 $ 0.424
5,000 $ 2,384 $ 0.477 $ 2,452 $ 0.490
22
M
Retail Sales - Complete
500 $ 1,111 $ 0.461 $ 1,142 $ 0.475
2,000 $ 1,803 $ 0.660 $ 1,854 $ 0.679
5,000 $ 3,782 $ 0.483 $ 3,890 $ 0.497
10,000 $ 6,199 $ 0.665 $ 6,374 $ 0.684
25,000 $ 16,173 $ 0.647 $ 16,631 $ 0.665
23
M
Retail Sales - Shell
500 $ 584 $ 0.300 $ 601 $ 0.308
2,000 $ 1,034 $ 0.115 $ 1,063 $ 0.119
5,000 $ 1,380 $ 0.121 $ 1,419 $ 0.125
10,000 $ 1,985 $ 0.114 $ 2,042 $ 0.117
25,000 $ 3,698 $ 0.148 $ 3,803 $ 0.152
24
M
Retail Sales - TI
100 $ 317 $ 0.763 $ 326 $ 0.784
400 $ 546 $ 0.404 $ 561 $ 0.415
1,000 $ 788 $ 0.360 $ 810 $ 0.370
2,000 $ 1,148 $ 0.412 $ 1,180 $ 0.424
5,000 $ 2,384 $ 0.477 $ 2,452 $ 0.490
Page 221 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
25
-
Warehouse - Complete
2,000 $ 2,865 $ 0.356 $ 2,946 $ 0.366
8,000 $ 5,000 $ 0.222 $ 5,142 $ 0.228
20,000 $ 7,660 $ 0.201 $ 7,876 $ 0.207
40,000 $ 11,689 $ 0.218 $ 12,020 $ 0.224
100,000 $ 24,776 $ 0.248 $ 25,477 $ 0.255
26
I
Medical/24 Hour Care -
Complete
1,000 $ 2,161 $ 0.496 $ 2,222 $ 0.510
4,000 $ 3,648 $ 0.623 $ 3,752 $ 0.640
10,000 $ 7,385 $ 0.494 $ 7,594 $ 0.508
20,000 $ 12,329 $ 0.610 $ 12,678 $ 0.627
50,000 $ 30,618 $ 0.612 $ 31,485 $ 0.630
27
I
Medical/24 Hour Care - Shell
1,000 $ 538 $ 0.138 $ 553 $ 0.141
4,000 $ 950 $ 0.055 $ 977 $ 0.056
10,000 $ 1,278 $ 0.056 $ 1,315 $ 0.058
20,000 $ 1,841 $ 0.054 $ 1,893 $ 0.056
50,000 $ 3,471 $ 0.069 $ 3,570 $ 0.071
28
I
Medical/24Hour Care - TI
100 $ 285 $ 0.684 $ 293 $ 0.703
400 $ 490 $ 0.383 $ 504 $ 0.394
1,000 $ 720 $ 0.330 $ 741 $ 0.340
2,000 $ 1,051 $ 0.394 $ 1,080 $ 0.405
5,000 $ 2,233 $ 0.447 $ 2,297 $ 0.459
29
B
Medical Offices - Complete
1,000 $ 2,161 $ 0.496 $ 2,222 $ 0.510
4,000 $ 3,648 $ 0.623 $ 3,752 $ 0.640
10,000 $ 7,385 $ 0.494 $ 7,594 $ 0.508
20,000 $ 12,329 $ 0.610 $ 12,678 $ 0.627
50,000 $ 30,618 $ 0.612 $ 31,485 $ 0.630
30
B
Medical Offices - Shell
1,000 $ 554 $ 0.142 $ 569 $ 0.146
4,000 $ 979 $ 0.056 $ 1,006 $ 0.057
10,000 $ 1,312 $ 0.058 $ 1,349 $ 0.059
20,000 $ 1,890 $ 0.055 $ 1,943 $ 0.057
50,000 $ 3,547 $ 0.071 $ 3,647 $ 0.073
31
B
Medical Offices - TI
250 $ 723 $ 0.752 $ 743 $ 0.773
1,000 $ 1,286 $ 0.267 $ 1,323 $ 0.274
2,500 $ 1,687 $ 0.293 $ 1,734 $ 0.301
5,000 $ 2,419 $ 0.261 $ 2,488 $ 0.268
12,500 $ 4,377 $ 0.350 $ 4,500 $ 0.360
32
-
Restaurant - Complete
500 $ 1,111 $ 0.461 $ 1,142 $ 0.475
2,000 $ 1,803 $ 0.660 $ 1,854 $ 0.679
5,000 $ 3,782 $ 0.483 $ 3,890 $ 0.497
10,000 $ 6,199 $ 0.665 $ 6,374 $ 0.684
25,000 $ 16,173 $ 0.647 $ 16,631 $ 0.665
Page 222 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
33
-
Restaurant - Shell
500 $ 492 $ 0.250 $ 505 $ 0.257
2,000 $ 866 $ 0.103 $ 890 $ 0.106
5,000 $ 1,176 $ 0.104 $ 1,209 $ 0.107
10,000 $ 1,697 $ 0.103 $ 1,745 $ 0.106
25,000 $ 3,245 $ 0.130 $ 3,337 $ 0.133
34
-
Restaurant - TI
250 $ 723 $ 0.752 $ 743 $ 0.773
1,000 $ 1,286 $ 0.267 $ 1,323 $ 0.274
2,500 $ 1,687 $ 0.293 $ 1,734 $ 0.301
5,000 $ 2,419 $ 0.261 $ 2,488 $ 0.268
12,500 $ 4,377 $ 0.350 $ 4,500 $ 0.360
35
I-4
Day Care Facility - Complete
250 $ 1,111 $ 0.923 $ 1,142 $ 0.949
1,000 $ 1,803 $ 1.320 $ 1,854 $ 1.357
2,500 $ 3,782 $ 0.966 $ 3,890 $ 0.994
5,000 $ 6,199 $ 1.330 $ 6,374 $ 1.368
12,500 $ 16,173 $ 1.294 $ 16,631 $ 1.330
36
I-4
Day Care Facility - TI
100 $ 255 $ 0.598 $ 262 $ 0.614
400 $ 434 $ 0.363 $ 446 $ 0.373
1,000 $ 652 $ 0.303 $ 670 $ 0.312
2,000 $ 955 $ 0.376 $ 982 $ 0.386
5,000 $ 2,082 $ 0.416 $ 2,141 $ 0.428
37
H
Hazardous H - Complete
500 $ 1,111 $ 0.461 $ 1,142 $ 0.475
2,000 $ 1,803 $ 0.660 $ 1,854 $ 0.679
5,000 $ 3,782 $ 0.483 $ 3,890 $ 0.497
10,000 $ 6,199 $ 0.665 $ 6,374 $ 0.684
25,000 $ 16,173 $ 0.647 $ 16,631 $ 0.665
38
H
Hazardous H - Shell
500 $ 461 $ 0.232 $ 474 $ 0.239
2,000 $ 809 $ 0.100 $ 832 $ 0.102
5,000 $ 1,108 $ 0.098 $ 1,140 $ 0.101
10,000 $ 1,600 $ 0.100 $ 1,645 $ 0.102
25,000 $ 3,094 $ 0.124 $ 3,181 $ 0.127
39
H
Hazardous H- T I
100 $ 255 $ 0.598 $ 262 $ 0.614
400 $ 434 $ 0.363 $ 446 $ 0.373
1,000 $ 652 $ 0.303 $ 670 $ 0.312
2,000 $ 955 $ 0.376 $ 982 $ 0.386
5,000 $ 2,082 $ 0.416 $ 2,141 $ 0.428
40
-
Commercial Building -
Foundation
200 $ 255 $ 0.299 $ 262 $ 0.307
800 $ 434 $ 0.181 $ 446 $ 0.186
2,000 $ 652 $ 0.152 $ 670 $ 0.156
4,000 $ 955 $ 0.188 $ 982 $ 0.193
10,000 $ 2,082 $ 0.208 $ 2,141 $ 0.214
Page 223 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
41
-
Commercial Building - Addition
200 $ 285 $ 0.342 $ 293 $ 0.352
800 $ 490 $ 0.192 $ 504 $ 0.197
2,000 $ 720 $ 0.165 $ 741 $ 0.170
4,000 $ 1,051 $ 0.197 $ 1,080 $ 0.203
10,000 $ 2,233 $ 0.223 $ 2,297 $ 0.230
42
R-2
Apartment Building
1,000 $ 2,073 $ 0.513 $ 2,132 $ 0.527
4,000 $ 3,611 $ 0.589 $ 3,713 $ 0.606
10,000 $ 7,147 $ 0.500 $ 7,349 $ 0.514
20,000 $ 12,148 $ 0.562 $ 12,492 $ 0.577
50,000 $ 28,996 $ 0.580 $ 29,817 $ 0.596
43
R-3
Single-Family (custom or model)
1,000 $ 1,887 $ 1.123 $ 1,941 $ 1.155
2,000 $ 3,010 $ 1.147 $ 3,095 $ 1.179
3,000 $ 4,157 $ 1.028 $ 4,274 $ 1.057
5,000 $ 6,212 $ 0.841 $ 6,388 $ 0.864
7,500 $ 8,314 $ 1.108 $ 8,549 $ 1.140
44
R-3
Single-Family - Production /
Repeat
667 $ 1,188 $ 0.998 $ 1,222 $ 1.026
1,333 $ 1,853 $ 0.974 $ 1,906 $ 1.002
2,000 $ 2,503 $ 0.837 $ 2,574 $ 0.861
3,333 $ 3,619 $ 0.771 $ 3,721 $ 0.793
5,000 $ 4,904 $ 0.981 $ 5,043 $ 1.009
45
R-3
Moved Building - Residential
333 $ 205 $ 0.386 $ 211 $ 0.396
667 $ 334 $ 0.406 $ 343 $ 0.417
1,000 $ 469 $ 0.367 $ 482 $ 0.377
1,667 $ 714 $ 0.281 $ 734 $ 0.289
2,500 $ 948 $ 0.379 $ 975 $ 0.390
46
R-3
Manufactured Home - Complete
800 $ 156 $ 0.128 $ 160 $ 0.132
1,600 $ 258 $ 0.135 $ 265 $ 0.139
2,400 $ 366 $ 0.126 $ 377 $ 0.130
4,000 $ 568 $ 0.091 $ 584 $ 0.093
6,000 $ 750 $ 0.125 $ 771 $ 0.128
47
R-3
Prefabricated Dwelling -
Complete
667 $ 156 $ 0.154 $ 160 $ 0.158
1,333 $ 258 $ 0.162 $ 265 $ 0.167
2,000 $ 366 $ 0.151 $ 377 $ 0.156
3,333 $ 568 $ 0.109 $ 584 $ 0.112
5,000 $ 750 $ 0.150 $ 771 $ 0.154
48
-
Commercial Coach - Complete
120 $ 125 $ 0.204 $ 129 $ 0.209
480 $ 198 $ 0.233 $ 204 $ 0.240
1,200 $ 366 $ 0.153 $ 377 $ 0.157
2,400 $ 550 $ 0.250 $ 566 $ 0.257
6,000 $ 1,449 $ 0.241 $ 1,490 $ 0.248
Page 224 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
49
-
Modular Building - Complete
240 $ 125 $ 0.102 $ 129 $ 0.105
960 $ 198 $ 0.117 $ 204 $ 0.120
2,400 $ 366 $ 0.077 $ 377 $ 0.079
4,800 $ 550 $ 0.125 $ 566 $ 0.128
12,000 $ 1,449 $ 0.121 $ 1,490 $ 0.124
50
-
Manufactured Building -
Foundation
500 $ 125 $ 0.049 $ 129 $ 0.050
2,000 $ 198 $ 0.056 $ 204 $ 0.058
5,000 $ 366 $ 0.037 $ 377 $ 0.038
10,000 $ 550 $ 0.060 $ 566 $ 0.062
25,000 $ 1,449 $ 0.058 $ 1,490 $ 0.060
51
U
Residential Garage
167 $ 251 $ 0.920 $ 259 $ 0.946
333 $ 405 $ 0.954 $ 416 $ 0.981
500 $ 564 $ 0.859 $ 580 $ 0.883
833 $ 850 $ 0.679 $ 874 $ 0.698
1,250 $ 1,133 $ 0.906 $ 1,165 $ 0.932
52
U
Pool/Spa - Standard Plan
40 $ 242 $ 1.409 $ 249 $ 1.449
160 $ 412 $ 0.888 $ 423 $ 0.913
400 $ 625 $ 0.730 $ 642 $ 0.751
800 $ 917 $ 0.922 $ 943 $ 0.948
2,000 $ 2,023 $ 1.011 $ 2,080 $ 1.040
53
-
Commercial Building - Remodel
200 $ 474 $ 0.598 $ 487 $ 0.614
800 $ 832 $ 0.253 $ 856 $ 0.260
2,000 $ 1,135 $ 0.252 $ 1,167 $ 0.259
4,000 $ 1,639 $ 0.253 $ 1,686 $ 0.260
10,000 $ 3,155 $ 0.315 $ 3,244 $ 0.324
54
-
Commercial Building - Repair
200 $ 474 $ 0.598 $ 487 $ 0.614
800 $ 832 $ 0.253 $ 856 $ 0.260
2,000 $ 1,135 $ 0.252 $ 1,167 $ 0.259
4,000 $ 1,639 $ 0.253 $ 1,686 $ 0.260
10,000 $ 3,155 $ 0.315 $ 3,244 $ 0.324
55
U
Accessory Building -
Commercial
50 $ 150 $ 0.624 $ 154 $ 0.641
200 $ 244 $ 0.590 $ 250 $ 0.607
500 $ 421 $ 0.415 $ 432 $ 0.427
1,000 $ 628 $ 0.628 $ 646 $ 0.645
2,500 $ 1,569 $ 0.628 $ 1,614 $ 0.646
56
U
Commercial Carport
50 $ 184 $ 0.804 $ 189 $ 0.827
200 $ 304 $ 0.639 $ 313 $ 0.657
500 $ 496 $ 0.476 $ 510 $ 0.489
1,000 $ 734 $ 0.667 $ 755 $ 0.686
2,500 $ 1,735 $ 0.694 $ 1,784 $ 0.714
Page 225 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
57
R-3
Single-Family Residential -
Addition
167 $ 301 $ 1.082 $ 310 $ 1.113
333 $ 481 $ 1.109 $ 495 $ 1.141
500 $ 666 $ 0.988 $ 685 $ 1.016
833 $ 996 $ 0.806 $ 1,024 $ 0.829
1,250 $ 1,331 $ 1.065 $ 1,369 $ 1.095
58
R-2
Multi-Family Residential -
Addition
333 $ 794 $ 1.350 $ 816 $ 1.388
667 $ 1,244 $ 1.329 $ 1,279 $ 1.367
1,000 $ 1,687 $ 1.150 $ 1,734 $ 1.183
1,667 $ 2,453 $ 1.036 $ 2,523 $ 1.066
2,500 $ 3,317 $ 1.327 $ 3,411 $ 1.364
59
R-3
Single-Family Residential -
Remodel
333 $ 284 $ 0.517 $ 292 $ 0.532
667 $ 457 $ 0.524 $ 470 $ 0.539
1,000 $ 631 $ 0.474 $ 649 $ 0.487
1,667 $ 947 $ 0.383 $ 974 $ 0.394
2,500 $ 1,266 $ 0.506 $ 1,302 $ 0.521
60
R-2
Multi-Family Residential -
Remodel
667 $ 409 $ 0.360 $ 421 $ 0.370
1,333 $ 649 $ 0.362 $ 668 $ 0.372
2,000 $ 891 $ 0.319 $ 916 $ 0.328
3,333 $ 1,316 $ 0.272 $ 1,353 $ 0.280
5,000 $ 1,769 $ 0.354 $ 1,819 $ 0.364
61
R-3
Residential Building -
Foundation
333 $ 251 $ 0.460 $ 259 $ 0.473
667 $ 405 $ 0.477 $ 416 $ 0.490
1,000 $ 564 $ 0.430 $ 580 $ 0.442
1,667 $ 850 $ 0.340 $ 874 $ 0.349
2,500 $ 1,133 $ 0.453 $ 1,165 $ 0.466
62
U
Accessory Building - Residential
83 $ 172 $ 1.326 $ 177 $ 1.363
167 $ 283 $ 1.407 $ 291 $ 1.447
250 $ 400 $ 1.299 $ 412 $ 1.336
417 $ 617 $ 0.958 $ 634 $ 0.985
625 $ 816 $ 1.306 $ 839 $ 1.343
63
U
Residential Carport
133 $ 156 $ 0.769 $ 160 $ 0.791
267 $ 258 $ 0.812 $ 265 $ 0.835
400 $ 366 $ 0.757 $ 377 $ 0.778
667 $ 568 $ 0.545 $ 584 $ 0.560
1,000 $ 750 $ 0.750 $ 771 $ 0.771
64
U
Residential Patio Cover
83 $ 156 $ 1.231 $ 160 $ 1.266
167 $ 258 $ 1.299 $ 265 $ 1.336
250 $ 366 $ 1.211 $ 377 $ 1.245
417 $ 568 $ 0.871 $ 584 $ 0.896
625 $ 750 $ 1.200 $ 771 $ 1.234
Page 226 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
BUILDING INSPECTION
INSPECTION VARIABLE FEE SCHEDULE FOR NEW CONSTRUCTION
Fee
#
CBC
(ICC)
Use
Type
Occupancy
Size Basis
(square feet)
Base Fee
FY 19-20
Each
Additional
SF FY 19-20
Base Fee
FY 22-23
Each
Additional
SF FY 22-23
65
U
Residential Balcony/Deck
83 $ 156 $ 1.231 $ 160 $ 1.266
167 $ 258 $ 1.299 $ 265 $ 1.336
250 $ 366 $ 1.211 $ 377 $ 1.245
417 $ 568 $ 0.871 $ 584 $ 0.896
625 $ 750 $ 1.200 $ 771 $ 1.234
66
U
Residential Patio Enclosure
83 $ 156 $ 1.231 $ 160 $ 1.266
167 $ 258 $ 1.299 $ 265 $ 1.336
250 $ 366 $ 1.211 $ 377 $ 1.245
417 $ 568 $ 0.871 $ 584 $ 0.896
625 $ 750 $ 1.200 $ 771 $ 1.234
Page 227 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
RECREATION SERVICES
Fee Description
FY 2019-20
Fee
FY 2022-23
Fee
Copies, per page (Black and White) $ 0.20 $ 0.20
Park Facility Use Fees:
Park Event Fee (over 80 people) per use 255.00 262.00
Bounce House per use 26.00 27.00
Strother Park-Large Barbecue per use 103.00 106.00
Strother Park-Security Deposit per use 50.00 50.00
Strother Park-Small Barbecue per use 58.00 60.00
Strother Park-Security 1,2,3 per use 100.00 103.00
Strother Park Deposit per use 50.00 50.00
Elm Street Park-Barbecue per use 103.00 106.00
Elm Street Park-Security Deposit per use 50.00 50.00
Rancho Grande Park - Large BBQ per use 103.00 106.00
Rancho Grande Park - Small BBQ (areas 2 and 3) per use 58.00 60.00
Kingo Park per use 58.00 60.00
Kingo Park Deposit per use 50.00 50.00
Rotary Bandstand Fees:
Rent per use 124.00 128.00
Deposit per use 50.00 50.00
Soto Sports Complex Use Fees:
Campbell Field Rental Fee per hour 21.00 22.00
Campbell Field Rental Fee (with lights) per hour 47.00 48.00
Pilg Field Rental Fee per hour 21.00 22.00
Pilg Field Rental Fee (with lights) per hour 47.00 48.00
Santos Field Rental Fee per hour 21.00 22.00
Volunteer Field Rental Fee per hour 21.00 22.00
Volunteer Field with Lights Rental per hour 47.00 48.00
Ikeda Field Rental per hour 21.00 22.00
Ikeda Field with Lights Rental per hour 47.00 48.00
Porter Field Rental Fee per hour 27.00 28.00
Porter Field with Lights Rental per hour 56.00 58.00
Tennis Court Rental-1 court per hour 12.00 12.00
Tennis Courts - 4 courts per day 121.00 124.00
Pickleball Club - Annual Fee 110.00 110.00
Food Booth Rental Fee (Soto) per day 200.00 206.00
Food Vendor Space Rental Fee 15% of Gross 15% of Gross
Cleaning Deposit per use 325.00 325.00
Meeting Room Rental Fee (Jaycee room) per day 27.00 28.00
Field Prep Fees (except Porter) per prep 63.00 65.00
Field Prep Fees - Porter per prep 94.00 97.00
Tournament Sch. & Coordination Fee per tournament 89.00 92.00
Tournament Non-Refundable Booking Fee 302.00 311.00
Tournament Staff Attendant per hour 25.00 26.00
Page 228 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
RECREATION SERVICES
Fee Description
FY 2019-20
Fee
FY 2022-23
Fee
Soto Sports Complex Use Fees - APPROVED YOUTH GROUPS:
Field Rental (practice and league games) - each field per hour $ 3.00 $ 3.00
Field Rental (practice and league games) - each field (with lights) per hour 29.00 30.00
Concession Stand Fee - Buildings per hour 6.00 6.00
Concession Stand Fee - Mobile per hour 4.00 4.00
Non-resident - per participant 3.00 3.00
Fundraiser Event Fee 200.00 200.00
Woman's Club Use Fees:
Non-Resident Fee Mon-Thur, before 5 pm per hour 68.00 70.00
Partial day rental - Mon - Thurs, after 5 pm per hour 68.00 70.00
Full day rental - Friday, Saturday, or Sunday 752.00 773.00
Second day rental - Friday, Saturday or Sunday 376.00 387.00
Security Deposit (No Alcohol/No Band) 400.00 400.00
Security Deposit (with Alcohol) 1,000.00 1,000.00
Building Supervision Fee per hour 25.00 26.00
Rental Fee (on-going users):
Non-profit groups/Service clubs/Youth groups:
(20 or less attendees) per hour 4.00 4.00
(21 - 50 attendees) " 5.00 5.00
(51 or more attendees) " 6.00 6.00
Groups with reciprocal services " 4.00 4.00
Private groups or clubs: per hour
(20 or less attendees) " 13.00 13.00
(21 - 50 attendees) " 15.00 15.00
(51 or more attendees) " 16.00 16.00
Groups with reciprocal services " 7.00 7.00
For-profit groups per hour 36.00 37.00
Custodial Fee (special event rentals only) 150.00 150.00
Reservation Cancellation Fees:
If cancelled 30 days or more ahead of event 100.00 100.00
If cancelled less than 30 days ahead of event 200.00 200.00
Amenities Fees:
Chairs per chair 1.00 1.00
Tables per table 2.00 2.00
Audio/Visual system use per day 52.00 53.00
Community Garden Deposit 50.00 50.00
Community Garden Plot per 6 months 45.00 46.00
Page 229 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
RECREATION SERVICES
Fee Description
FY 2019-20
Fee
FY 2022-23
Fee
Mark M. Millis Community Center (formerly Elm Street Community Center) Use Fees:
Rental Fee per hour $ 41.00 $ 42.00
Rental Fee - full day per day 211.00 217.00
Building Supervision Fee per hour 25.00 26.00
Security deposit 200.00 200.00
Adult Sport League Fees:
Adult Softball 515.00 530.00
Adult Basketball 438.00 450.00
Non-Resident Fee 10.00 10.00
Pre-School Fees:
Annual Registration Fee per child 25.00 25.00
Play & Learn-Tues & Thur. per hour 6.00 6.00
Play & Learn-Mon, Wed & Fri. " 6.00 6.00
Kindergartens in Training " 6.00 6.00
Summer Play & Learn " 6.00 6.00
Late Pick-up Fees:
First late pick-up per child 5.00 5.00
Second late pick-up " 10.00 10.00
Third late pick-up " 20.00 20.00
Children In Motion Program:
Children In Motion Annual Registration per child 25.00 25.00
Branch School - Mornings
5 Days Per Week per 4 wks 143.00 147.00
4 Days Per Week " 121.00 124.00
3 Days Per Week " 97.00 100.00
2 Days Per Week " 68.00 70.00
Branch School - Afternoons
5 Days Per Week per 4 wks 261.00 268.00
4 Days Per Week " 223.00 229.00
3 Days Per Week " 178.00 183.00
2 Days Per Week " 125.00 129.00
Extra Day - Branch School
Morning per day 10.00 10.00
Afternoon " 17.00 17.00
Late Start Monday per day 5.00 5.00
Page 230 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
RECREATION SERVICES
Fee Description
FY 2019-20
Fee
FY 2022-23
Fee
Children In Motion Fees (continued):
Kindercare - Branch School
5 Days Per Week per 4 wks $ 285.00 $ 293.00
4 Days Per Week " 243.00 250.00
3 Days Per Week " 194.00 199.00
2 Days Per Week " 137.00 141.00
Extra Day per day 19.00 20.00
Ocean View School - Mornings
5 Days Per Week per 4 wks 143.00 147.00
4 Days Per Week " 121.00 124.00
3 Days Per Week " 97.00 100.00
2 Days Per Week " 68.00 70.00
Ocean View School - Afternoons
5 Days Per Week per 4 wks 285.00 293.00
4 Days Per Week " 243.00 250.00
3 Days Per Week " 194.00 199.00
2 Days Per Week " 137.00 141.00
Extra Day - Ocean View School
Morning per day 10.00 10.00
Afternoon " 19.00 20.00
Late Start Monday per day 5.00 5.00
Mark M. Millis Community Center (formerly Elm Community Center) - Afternoons Care Plan A
5 Days Per Week per 4 wks 166.00 171.00
4 Days Per Week " 142.00 146.00
3 Days Per Week " 113.00 116.00
2 Days Per Week " 80.00 82.00
Mark M. Millis Community Center (formerly Elm Community Center) - Afternoons Care Plan B
5 Days Per Week per 4 wks 428.00 440.00
4 Days Per Week " 364.00 374.00
3 Days Per Week " 291.00 299.00
2 Days Per Week " 205.00 211.00
Winter/Spring/Summer - Full Day
5 Days Per Week per week 215.00 221.00
4 Days Per Week " 182.00 187.00
3 Days Per Week " 151.00 155.00
Minimum Days (teacher work day/early release)
Regular day of attendance per day 13.00 13.00
Non-regular day of attendance " 23.00 24.00
Page 231 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
RECREATION SERVICES
Fee Description
FY 2019-20
Fee
FY 2022-23
Fee
Children In Motion Fees (continued):
Late Pick-up Fees:
Children in Motion is open until 6:00 pm. Additional fees apply for children picked up after 6:00
Pickup 6:01 - 6:15 pm per child $ 10.00 $ 10.00
Pickup 6:16 - 6:30 pm " 20.00 20.00
Pickup 6:31 - 6:45 pm " 30.00 30.00
Page 232 of 340
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2022-23
PUBLIC WORKS SERVICES
Fee Description
FY 2019-20 Fee
FY 2022-23 Fee
LABOR COSTS (per hour):
DURING REGULAR WORK HOURS:
Full Time employee $ 74.41 $ 74.61
Part Time employee 24.58 25.13
AFTER REGULAR WORK HOURS:
Full Time employee 111.61 111.92
Part Time employee 36.87 37.70
MINIMUM CALL-OUT RATE
2 hours at 1.5
times billing rate
2 hours at 1.5
times billing rate
EQUIPMENT BILLING RATE (per hour)
Pickup Truck 17.00 17.00
Service Truck 42.00 42.00
Backhoe 43.00 43.00
CAT Generator 82.00 82.00
Loader 50.00 50.00
6" Pump 23.00 23.00
Dump/Flat Bed Truck (5-7 yds) 36.00 36.00
Sewer/Vacuum/Jet Truck 125.00 125.00
Chipper 44.00 44.00
Concrete Saw 10.00 10.00
Air Compressor 17.00 17.00
5-Ton Roller 30.00 30.00
Mini Excavator 60.00 60.00
Skid Steer 50.00 50.00
MATERIAL COST: (cost plus tax)
Concrete (per yard) 195.00 195.00
Sand (per ton) 25.00 25.00
Class II Base (per ton) 30.00 30.00
A/C (per ton) 100.00 100.00
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ATTACHMENT 2
Page 234 of 340
Page 235 of 340
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Item 10.a.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Patrick Holub, Assistant Planner
SUBJECT: Consider Potential Permanent Parklet Program
DATE: April 12, 2022
SUMMARY OF ACTION:
Receive an update on the City’s temporary parklet program and provide direction to staff
regarding the draft permanent parklet program.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Staff time from both the Community Development Department and the City Attorney will
be required to draft any future ordinance changes. Costs to support a permanent parklet
program include in-house and/or contractual services for manual street sweeping, barrier
adjustments, inspection and maintenance, and general program administration.
Currently, there are a total of fourteen existing parking spaces displaced. It is
recommended that parklet applicants fully cover the costs of the permanent parklets.
These costs are listed under “Analysis of Issues,” and may be offset include permitting
fees, rental costs associated with the loss of City property, and rental fees for physical
barriers.
RECOMMENDATION:
Consider and provide direction to staff regarding the draft parklet program.
BACKGROUND:
The COVID-19 pandemic that began in 2020 created a public health crisis and
unprecedented economic impacts throughout the country, State, and at the local level. In
the City of Arroyo Grande (City), local businesses have been economically impacted by
this public health emergency, especially restaurants, hotels, and retail establishments.
This created both a significant challenge for the City - with an urgent need to support both
public health and economic recovery of local businesses - as well as a unique opportunity
to re-imagine how the City’s public right-of-way can be utilized to improve long-term
community vibrancy and economic vitality.
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Item 10.a.
City Council
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April 12, 2022
Page 2
In response to the initial COVID-19 reopening process, the City adopted a resolution on
June 23, 2020, authorizing the Community Development Director to waive application
fees for encroachment permits and Minor Use Permits/Temporary Use Permits for
restaurants that were seeking additional outdoor dining space.
Starting in July of 2020, the City facilitated the installation of five temporary parklets for
eight individual businesses in the Village. All of these parklets remain in use today. About
eight other businesses, both in the Village and in other City commercial areas, took
advantage of the opportunity to expand outdoor dining within private parking lots,
including restaurants that utilized temporary barricades (concrete K-rail) provided by the
City and installed at the City’s expense, in order to remain in business outdoors. Most of
the temporary barriers used to provide outdoor dining space in parking lots outside of the
Village area have been removed. The only temporary street closure that remains in effect
is the closure of Short Street between Branch Street and Olohan Alley, which will be
evaluated and presented to the Council as a separate future item. Attachment 1 includes
a map of the parklets installed during the temporary program. Existing parklets within the
Village displace a total of fourteen (14) parking spaces, which include partial spaces that
can only support smaller vehicles. There are a total of sixty-one (61) on-street parking
spaces along East and West Branch Streets in the Village. The parking spaces lost to
parklets currently account for approximately twenty-three percent (23%) of the on-street
parking in the Village. Attachment 2 includes photos of the existing parklets.
ANALYSIS OF ISSUES:
Parklet Study Session
On November 23, 2021, the City Council held a study session on the status of the
temporary parklet program and discussed the potential for a permanent parklet program.
Council expressed concerns with various aspects of parklets, including the number, their
proximity to each other, the safety of users, the amount of staff time dedicated to a
permanent program, their consistency with the historic downtown, design of the parklets,
and costs. Council directed staff to return with the framework of a program that evaluated
and provided recommendations on the following issues :
Associated costs for application, rent, encroachment, and in-lieu parking;
Safety considerations;
Suggested design standards;
A cap on the number of parklets;
A proposed proximity between parklets;
Eligibility; and
Application and notification procedures.
Costs and Safety Considerations
It is recommended that parklet applicants fully cover the costs of the permanent parklets,
which utilize public space to support private business operations. Costs involved include:
permitting fees; rental costs associated with the loss of City property; and the rental costs
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Item 10.a.
City Council
Consider Potential Permanent Parklet Program
April 12, 2022
Page 3
associated with the physical barriers situated between the parklet and the roadway that
ensure safety of all parklet users.
In determining the rental costs to the City for the loss of on-street parking spaces, staff
has reviewed information created by nearby jurisdictions. The Cities of Paso Robles and
San Luis Obispo both have done research for the purpose of determining rental costs for
the lost parking spaces from parklets. The City of Paso Robles indicated in a September
7, 2021 staff report that each of its downtown parking spaces generated $1,500 -$1,600
in revenue based upon the total tax generation of the downtown businesses divided by
the number of lost parking spaces. The City of San Luis Obispo indicated in a July 20,
2021 staff report that the expected cost for each parklet was $5,000-$6,000 annually. Of
this figure, $3,500 is the expected lost revenue from the City’s paid parking areas and the
remaining expected cost includes costs for manual street sweeping; inspection and
maintenance; and general program administration . Although different conditions exist
within Arroyo Grande, City staff believes that rental costs for the use of parking spaces in
the Village should be relatively consistent with these figures.
As an alternative means to calculate the rental cost per parking space lost, the City’s one-
time Downtown Parking In-Lieu Fee could be referenced. Established by Resolution
3994, the City’s current parking in-lieu fee in the Village is $24,000 per space and is a
cost paid by applicants unable to provide the required parking for their proposed use of a
property. With no other reference point for parking revenue such as parking meter
collection, staff has proposed a rate of five percent (5%) annually as commensurate with
the tax generation cited in other nearby cities, resulting in a per-space cost of $1,200 per
year. Staff has identified this fee to be a reasonable monthly rental amount but would like
feedback from Council as to the appropriateness of this amount.
An additional comparison for rental cost considerations may be made to the existing lease
agreement between the City and the owner of the Gina’s restaurant property. The outdoor
patio area of the restaurant is within City owned property and the City currently receives
$95 per month for the use of that space, which is approximately 275 square feet. This
amounts to $0.35 per square foot. Parklets could be charged a similar cost per square
foot as rent for use of the City’s right of way. However, important differences exist between
Gina’s restaurant use of City property that would likely be otherwise used for pedestrians
or landscape versus use of parking spaces that serve patrons of Village businesses. In
other words, the loss of parking may add an additional consideration for the calculation
of rental costs.
Based on the information collected and described above, staff has identified a potential
rental fee amount in Table 1 below of $100 per month ($1,200/year). This amount was
selected for discussion purposes and represents the monthly cost for the City to collect
five percent (5%) of the parking in-lieu fee for each space annually.
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Item 10.a.
City Council
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April 12, 2022
Page 4
The safety of parklet users and vehicles on Branch Street (there are portions of East and
West Branch Street in the Village) is a primary concern for City staff, and was highlighted
in the study session by the City Council. In contrast with other local cities streets that
contain parklets, Branch Street was designated as State Highway 227 until 2008 and
remains a truck route with a fairly narrow travel way with heavy truck and agricultural
equipment traffic. The narrow road way width places patrons in close proximity to traffic.
Public Safety and Public Works staff have seen traffic incidents with vehicles hitting the
k-rail barriers, along with evidence of tire marks at two locations that are a result of side
swipes. Considering these factors, if a permanent parklet program is established, proper
barriers and their location/design will be critical to increase the safety of outdoor diners,
moving vehicles, bicycles, and pedestrians.
City staff have conducted a preliminary investigation regarding permanent safety barriers
that could replace the existing rented k-rails that provide a vehicle barrier between the
travel lanes and the parklet. One company, Bertleson Precast, manufactures a concrete
safety barrier that measures ninety-six inches (96”) in length, twenty-four inches (24”)
wide and thirty-five inches (35”) in height. In order to replace the existing rented k-rails,
staff has determined the need to purchase approximately twenty (20) or thirty (30) of
these barriers. The manufacturer indicated a cost of approximately three thousand dollars
($3,000) per barrier for this quantity of barriers. Staff recommends that the City purchase
each of the necessary safety barriers dedicated for the entire permanent parklet program.
This would amount to a total initial cost to the City of at least $60,000-$90,000 to purchase
the barriers. Additional costs would be incurred for transportation and installation of the
barriers, which have not been calculated by staff at this time.
With an average parklet encompassing two parking spaces, a total of six (6) barriers
would be needed to provide adequate protection for patrons of the parklet, amounting to
at least $18,000 per parklet. Because of the large up-front cost associated with
purchasing the barriers, and because the City would own and retain the barriers following
purchase, staff would recommend renting the barriers to parklet owners in an amount that
would enable the City to recoup its costs over a reasonable period of time. The per-barrier
rental fee, if set at an annual percentage rate of twenty percent (20%) of the overall cost
to purchase, would be six hundred dollars ($600) per barrier per year. This would bring
the total annual cost to rent the necessary number of safety barriers for an average parklet
to three thousand six hundred dollars ($3,600) per year. While there are other solutions
to ensure the safety of the public, these barriers provide a more decorative appearance
than the existing k-rails and can be customized if desired while also providing as much
safety as possible to the parklet patrons.
In addition to the costs for renting the parking spaces and protecting them with the
adequate number of safety barriers, applicants will need to cover the costs for permitting
the intended use. A one-time approval of a Minor Use Permit – Plot Plan Review (PPR)
will allow staff to verify that the minimum requirements are met to be eligible for a
permanent parklet. The application fee for a PPR is currently $735.
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Item 10.a.
City Council
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April 12, 2022
Page 5
Furthermore, parklet permit holders will be required to maintain a valid Right of Way
(ROW) Permit, also known as an Encroachment Permit. Approval of a monthly ROW
permit will allow the City to receive proof of liability coverage that provides both bodily
injury and property damage insurance with the City added as additionally insured, as well
as an indemnification requirement. The liability coverage shall be in an amount no less
than one million dollars ($1,000,000) and include a CG 2012 (or approved equivalent)
additional insured endorsement attached to it.
Table 1 below shows an itemized list of potential annual costs as well as one-time costs
to participate in the permanent parklet program.
Table 1
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Item 10.a.
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Page 6
Table 1
* The identified Encroachment Permit fee represents a new fee category for small projects that do not
require as much staff time and resources for processing as Standard projects but require more resources
than Minor projects. This new fee category is being proposed in a different agenda item to update operating
fees set forth in the Master Fee Schedule.
**Total annual and monthly costs assume two parking spaces per parklet and six safety barriers per parklet.
Performance Standards & Design Standards
The City’s previous temporary parklet program included performance standards aimed at
ensuring compliance with ADA standards. With the consideration of a permanent parklet
program, staff is proposing to implement a series of performance standards, including
ADA compliance and design standards that would address safety considerations and the
aesthetic character of the parklets. If the Council ultimately approves a permanent parklet
program, staff would process amendments to the Municipal Code to incorporate any
approved performance standards.
Staff also encourages the permanent parklet program to utilize a consistent looking
physical security barrier. The dimensions of the security barriers should all be uniform
throughout the City. Furthermore, staff recommends that no visual obstructions be placed
on or above these barriers to ensure a consistent appearance as well as to facilitate traffic
and pedestrian safety by removing visual distractions and obstructions.
In addition to the size and location of the barriers, staff is recommending that the materials
chosen for the interior of the parklets (e.g. decking, shade structures, etc.) are consistent
throughout the parklet program and that these materials are in keeping with the character
of the Village. The Village Design Guidelines specify that “all new projects shall use
materials that fit within the character of the Village. Using similar materials or replicating
these materials on all projects and restorations will extend the existing character extended
throughout the Village” (Attachment 3). The Guidelines go on to recommend the use of
ITEM COST FREQUENCY ANNUAL TOTAL
Annual Cost
Encroachment Permit* $180 Per Month $2,160
Parking Space Rent $100 Per Month $1,200
(Per Space) (Per Space)
Safety Barrier Rent $50 Per Month $600
(Per Barrier) (Per Barrier)
Total -- Monthly Costs** $680
Total – Annual Costs** $8,160
One-Time Costs
Minor Use Permit – Plot
Plan Review $735 One-Time $735
Total -- One-Time Costs $735
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Item 10.a.
City Council
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April 12, 2022
Page 7
materials such as: weatherboard or clapboard siding; cement plaster; yellow indigenous
sandstone; and brick and stone block. The typical existing character of the buildings in
the Village Core are brick and stone masonry construction and any permanent parklets
should complement these building materials and contribute to the overall character of the
Village.
Based on these considerations, staff has included the following performance standards,
including parklet design, for consideration and discussion by Council:
Parklet Location
1. A parklet shall only be located in designated on-street parking areas.
2. A parklet shall not block sight distance of motorists at intersections or driveways.
Accordingly, a parklet may not be located less than 25 feet from a roadway
intersection or adjacent driveway or other points of off -street access which require
line of sight standards as required by the Public Works Department. The final
location of a parklet will vary based on the proposed parklet design, and shall be
subject to review and approval.
3. Parklets are prohibited in disabled and no-parking zones.
4. A parklet may not cover or impede access to any utility equipment, utility pole, fire
hydrant, parking permit kiosk, or utility access such as manhole covers, drainage
inlets, and equipment shelters.
Parklet Design
5. Parklets shall be no more than two parking spaces, or 20-feet in length.
6. A parklet’s walls or railing shall not have a continu ous height that exceeds 42
inches and shall not block views in or out of the parklet. Columns or other vertical
framing for overhead elements are permitted. All elements of a p arklet shall have
a maximum height limit of 10-foot.
7. The depth (dimension measured perpendicular to curb) of a parklet shall be no
less than the minimum dimension required to meet ADA accessibility
requirements. Portions of the required parklet depth may be located within an
existing sidewalk area as long as the sidewalk encroachment does not reduce the
pedestrian path of travel to a width of less than 4.5 feet in the public right of way.
8. A parklet shall include an element of the parklet enclosure that addresses public
safety and provides a barrier or fortified railing between moving vehicles and
parklet users.
9. Parklets shall have a flush transition at the sidewalk and curb to permit easy access
and avoid tripping hazards.
10. A parklet shall comply with applicable Americans with Disabilities Act (ADA)
accessibility standards. Compliance with ADA standards is required with respect
to design elements of the parklet, as well as for adjacent areas that may be
impacted by the parklet. Parklets shall use a slip-resistant surface to minimize
hazards and should be accessible to wheel-chair users.
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Item 10.a.
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Page 8
11. The four corners of a parklet shall have a reflective element or other clearly visible
design feature, such as a soft-hit post, bollard, or raised pavement marker, to
illuminate the parklet at night and signify the parklet envelope.
12. Parklets shall be consistent with the Village Design Guidelines.
13. The primary materials shall be stone, brick, wood, or composite wood. Wood
materials such as lattice and T1-11 plywood siding, are prohibited.
14. Color schemes shall consist of one primary color and one secondary colo r, at a
minimum.
15. Areas for the storage of trash, recycling, and green waste receptacles shall not be
visible from the public right of way and all waste receptacles shall be emptied and
maintained by the applicant in a neat and sanitary order.
Staff will continue to evaluate additional appropriate design criteria to ensure design
consistency between individual parklets as part of any parklet program. Council may wish
to provide staff with additional direction regarding performance standards for permanent
parklets. If staff is directed to pursue a permanent parklet program, the City’s Architectural
Review Committee will be consulted to help develop the design standards that will apply
to permanent parklets.
Proximity and Density
The current placement of the parklets allows for adequate on-street parking between each
of the parklets, which leaves available parking spaces for customers who wish to park on
Branch Street or for those who are patronizing businesses that do not have a parklet.
Staff recommends that a future permanent parklet program include distancing
requirements that prevent entire portions of the on -street parking from being made
inaccessible. A suggested distance is approximately five parking spaces, or ninety (90)
feet, which would provide adequate separation to ensure that an individual business is
not overly impacted by a reduction in their business frontage. This distance between
parklets should only be measured on the same side of the street.
In addition to spacing requirements, staff is recommending an overall cap on the number
of allowable parklets under a potential future permanent parklet program based upon the
overall percentage of available on-street parking within the Village. Of the sixty-one (61)
on-street parking spaces in the Village, staff recommends that no more than fifteen (15)
of them be occupied by a permanent parklet to ensure availability of parking for all Village
users. A permanent parklet program with this many encumbered parking spaces would
account for approximately twenty-five percent (25%) of the available on -street parking
spaces within the Village.
Eligible Uses
Staff recommends that permanent parklets be limited strictly to restaurant and dining
uses. The economic benefits of parklets noted in the study session and survey were
generally identified as creating a vibrant and pedestrian-friendly atmosphere, making
Branch Street more active and inviting. Staff is concerned that extending parklet use to
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Item 10.a.
City Council
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retail or other non-dining establishments would potentially create a cluttered appearance
and the proliferation of obstructions in the sidewalk area , would be inconsistent with the
intent of the Village Historic Overlay District, and would not achieve the benefits identified
by the Council and the public.
Permit Process
For parklets to remain in place permanently, it is recommended that applicants be
required to obtain a Minor Use Permit – Plot Plan Review, which is a permit process
consistent with other similar uses in the Municipal Code, to ensure that the parklet’s
placement will not have unintended consequences on neighboring businesses and
property owners and will not contribute to a loss of parking that could have negative
effects on the rest of the Village. There is a one-time fee of $735.00 to apply for a Plot
Plan Review and this permit type is an administrative approval reviewed by the
Community Development Director.
In addition to the need for the approval of a Minor Use Permit, parklet owners will also
need to obtain an encroachment permit to ensure liability within the parklet is transferred
from the City to the business owner. City staff is in the process of developing a new
encroachment permit category (Encroachment Permit – Small Size) that will be applied
in situations that do not require as much staff time and resources for processing as
Standard projects but require more resources than Minor projects, such as installation of
concrete sidewalk panels, drive approaches, and replacement of existing curb and gutters
at single family residences. This prospective fee will be presented to Council in a different
agenda item with the City’s updated Master Fee Schedule. If approved, this fee would
total $180 per month and would become effective as of June 13, 2022. These costs would
account for the staff time required to inspect the parklets, ensure that they are creating
life safety concerns and the administrative time required to process each application. The
City will require that the business owners provide the City with a Certificate of Liability
that covers the City in the event of any damage to City property or injury occurring within
the parklet area.
As a comparison, the cost of a standard encroachment permit is $698 for each month
that the encroachment occurs. Alternatively, the City offers a minor encroachment permit,
which costs $57 monthly. This minor encroachment permit type is generally reserved for
items such as storage containers or dumpsters parked temporarily within the right of way.
These minor permits are typically used in situations where little to no staff time is required
to oversee the encroachment.
Notification and Appeal
Minor Use Permits require notification of administrative approval to the Planning
Commission per AGMC 16.12.155. As part of this notification process, any decision made
by the Community Development Director is appealable to the Planning Commission by
any member of the public. Additionally, the Planning Commission may also choose to
appeal such a decision with a simple consensus among them.
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Item 10.a.
City Council
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Page 10
In addition to the typical notification procedures for Minor Use Permit approvals, if the
parklet program is extended on a permanent basis, staff will notify Village business
owners of this change.
Expiration/Termination
The economic and social benefits of a permanent parklet program such as increased
downtown vibrancy and activity, which were expressed in the communit y survey
conducted in 2021, rely on the continuous use and maintenance of parklets. Further,
having underutilized structures in the Village could have the potential to create a cluttered
atmosphere. To ensure that parklet structures are not sitting vacant for long periods of
time, staff has recommended that approval of parklets run with the approved business
operator, with the use permit terminating when such business operator vacates the
premises adjoining the parklet. In addition, in the Municipal Code includes revocation
procedures for Minor Use Permits in the case of non-compliance with performance
standards or lack of use of the parklet. These expiration provisions would be included in
the Development Code amendments that will be necessary to complete a permanent
parklet program.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Direct staff to remove existing parklets and end the Temporary Parklet Program;
2. Provide direction to staff on the draft Permanent Parklet program, and direct staff
to:
a. Draft a final program with associated ordinance amendments;
b. Schedule ARC review of design standards;
c. Schedule Planning Commission review of the program and Municipal Code
amendments; and
d. Schedule City Council hearing with a finalized program.
3. Provide other direction to staff.
ADVANTAGES:
Continued public discussion of a potential permanent parklet program provides an
opportunity to evaluate impacts and opportunities of such amenities.
DISADVANTAGES:
No disadvantages are identified relating to having a public discussion about potential
permanent parklets.
ENVIRONMENTAL REVIEW:
This study session itself does not constitute a “Project” under California Environmental
Quality Act (CEQA) Guidelines Section 15378.
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Item 10.a.
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Parklets in some form of permanent continuation would be categorically exempt under
CEQA Guidelines Section 15301 (Existing Facilities) because the actions are limited to
permitting, leasing, and minor alteration of existing public facilities. However, staff will
carefully evaluate any activities considered for continuation and conduct the appropriate
level of project specific CEQA review prior to returning to Council with any permanent
program or policy proposals.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Parklet Map
2. Parklet Photos
3. Village Design Guidelines Excerpt
4. Correspondence
5. Draft Parklet Program
6. Safety Barrier Images
Page 247 of 340
Page 1 of 1ATTACHMENT 1Page 248 of 340
Page 1 of 2
Attachment 2
Parklet Photos
Rooster Creek
Café Andreini
Page 249 of 340
Page 2 of 2
Villa Cantina
Humdingers/Village Café/Doc Bernstein
Page 250 of 340
C ITY OF A RROYO G RANDE GUIDELINES & S TANDARDS FOR H ISTORIC D ISTRICTS
CONSTRUCTION MATERIALS
This section provides examples of the most
commonly found building materials used in
the Village area of Arroyo Grande. There
are also examples of construction materials
under the Village Core and the Residential
sections specific to those areas.
All new projects shall use materials that fit
within the character of the Village (see
following examples). Using similar
materials or replicating these materials on
all projects and restorations will extend the
existing character extended throughout the
Village.
All restorations shall use materials that
match or complement the original structure
facilitating compatibility and preservation of
its character.
WEATHERBOARD OR CLAPBOARD
WOOD SIDING
Most of the original housing and a few of
the commercial buildings used horizontal
wood siding or vertical board and batten for
the exterior walls and trim of the buildings.
Wood siding gives the buildings a sense of
historic character, adding detail and texture.
CEMENT PLASTER
Cement plaster (including stucco) is not as
common as wood or brick, however some of
the commercial and residential buildings
within the Village have plaster exteriors.
Cement plaster buildings require detailing
that gives them a historic “Village” feel.
Buildings with plain plaster walls and no
ornamentation are not appropriate for The
Village.
YELLOW INDIGENOUS SANDSTONE
This type of stone is used on the old
I.O.O.F. Hall on Bridge Street and the Old
Brisco Hotel on East Branch Street. It is a
golden stone that is shaped in large irregular
chunks. The color of this natural stone adds
a warm variety and individuality to the area.
20
ATTACHMENT 3
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C ITY OF A RROYO G RANDE GUIDELINES & S TANDARDS FOR H ISTORIC D ISTRICTS
BRICK AND STONE BLOCK
Brick and stone blocks are most common on
commercial buildings in the Village. Brick
is an old construction material that was used
in the late 1800s and early 1900s when the
bulk of the historic commercial buildings in
Arroyo Grande Village were built. The use
of exposed plain concrete block is not
permitted in the Historic Village Core
District.
WINDOW SASHES AND DOOR FRAMES
Doors should be made of wood or a material
that resembles an older style wooden door.
For commercial areas, large industrial style
glass doors and windows with metal frames
are not appropriate. Doors with wood trim
and windows with wood framing should be
used. Aluminum and other frames that have
a modern metal look are not appropriate for
the Village.
21
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C ITY OF A RROYO G RANDE GUIDELINES & S TANDARDS FOR H ISTORIC D ISTRICTS
VILLAGE CORE DOWNTOWN
(VCD)
This section of the Guidelines and Standards
applies to all parcels in the Village Core
Downtown area and may also be applicable
within Community Facilities (including
Public Facilities and Parks), and Mixed Use
districts as shown on the Design Overlay
District Map.
An objective of the Village Core Downtown
area is to enhance and maintain a compact,
active street frontage with commercial uses
that attract pedestrians. A visual continuity
should be maintained through site design
and compatibility of scale and materials.
MIXED USES WITHIN THE DISTRICT
There are properties within the Village Core,
Mixed Use and Community Facilities
overlay districts that have residential
architectural styles, and are currently being
used as stores, shops, residences, or offices.
In order to preserve and enhance mixed use,
the character of any new building or
renovation shall be consistent with the
surrounding area.
EXISTING CHARACTER
Many of the Downtown district historic
commercial buildings were erected in the
period from 1885 to 1910, and represent a
variety of architectural styles. Although
building material and detail differ, there are
definite patterns that should be respected
and incorporated into new development and
renovation. Common elements of design
include façade height and structure, strong
pedestrian orientation, and attention to
ornamentation.
Similarity in Height, Mass and Scale
Most buildings are one or two stories high
and range from about eighteen to thirty feet
in height. The majority of the buildings in
the Village on Branch Street between Traffic
Way and Mason Street are also narrow as
well, which emphasizes their vertical
character.
The most common façade design is two
stories high, although some buildings use a
“false front” to achieve the impression of
height. This façade treatment, when used on
a relatively narrow building, stresses the
strong vertical elements in the structure and
creates an impressive image.
Buildings are also made to appear larger by
creating a series of attached facades, linking
several smaller structures to create the
appearance of one large building. These
techniques lead to a more impressive
appearance without losing pedestrian scale
or blocking views and light.
28
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C ITY OF A RROYO G RANDE GUIDELINES & S TANDARDS FOR H ISTORIC D ISTRICTS
Similarity of Material
Brick and stone masonry construction is
common, especially along Branch and
Bridge Streets. Although some exteriors
have been painted, such as the Olohan
Building, the buildings retain many
architectural details of “brick front”
construction. This was one of the most
popular storefront types of vernacular
design, and incorporated commercial
establishments on the ground floor with
storage, offices or living quarters on the
second level. An unusual vernacular style
that uses locally quarried yellow stone is
also found in the Village Downtown
district. The unifying element is the stone
itself, which calls for simplicity of
construction and ornamentation, but the
buildings using this material vary
significantly in design. Another common
material is wood siding, especially
clapboard or weatherboard.
Sense of Experimentation
Although similar architectural styles are
evident, and many elements are common,
there is no one predominant architectural
style, and elements are often combined in
creative ways. The historic character,
however, is maintained.
Pedestrian Orientation
Most commercial buildings have large
display windows and a main entrance that
faces the street, oriented to pedestrian
traffic. There is no setback from the
sidewalk, and buildings are generally
designed and detailed to human scale,
contributing to an atmosphere where
pedestrians feel comfortable.
Variety in Building Form
There is sufficient variety in height, mass,
scale and proportion to create visual interest
in the Village Core Downtown Area. There
is also a mixture of uses that includes retail
establishments, cafes, restaurants and
offices, often within the same block.
DESIGN GUIDELINES AND STANDARDS
Mixed Use Projects Within the Village
Core Downtown
Mixed use projects within the Village Core
Downtown shall be predominantly
commercial in character. Upper story
residential and office uses designed to be
compatible with ground floor retail uses are
appropriate. Design of mixed use projects
shall not impede pedestrian flow or disrupt
concentration of retail, cultural and
entertainment uses.
The following building elements shall
NEITHER overpower the project or
detract from the visual continuity of the
streetscape or neighborhood NOR
produce redundancy in feature or pattern
that is discordant with the historic
character of the district:
• Building scale
• Building form
• Building façade
• Building entrance
• Roofline
• Fencing, rails or trellis
• Archways, columns or towers
• Doors and windows
• Signage or feature designed for sign
placement
• Colors
29
Page 254 of 340
C ITY OF A RROYO G RANDE GUIDELINES & S TANDARDS FOR H ISTORIC D ISTRICTS
Site Design
1. All new projects or renovations shall
adhere to the site development standards
of the Development Code.
2. The existing front setbacks of zero to
fifteen feet (0’ to 15’) shall be required
with main entries facing the street. A
majority of the building frontage shall
face the street and incorporate design
features oriented to the pedestrian.
3. Streetscape improvements shall
complement the existing design
sidewalk paving, lighting schemes and
street furniture within the district.
4. All enclosures for service areas, trash or
recycling containers shall be designed as
part of the overall project or building.
Materials, textures and colors should be
consistent with those of the proposed
project and compatible with adjacent
buildings.
5. Landscaping shall retain existing trees
and plants as much as possible. Street
trees and sidewalk planters shall be
incorporated where feasible and
pedestrian circulation will not be
obstructed. (Streetscape elements
within the public right-of-way, require
an Encroachment Permit from the Public
Works Department.) Landscaping in
parking areas shall conform to the
requirements of Title 16 of the
Municipal Code (Development Code).
Building Design
1. The height of new buildings shall not
exceed development standards allowed
in Title 16 of the Municipal Code. Scale
and massing of any building within this
area shall be consistent with that of the
neighboring buildings, as described
above in “Similarity in Height, Scale
and Massing”.
2. The existing pattern of building façades
shall be incorporated into new
development projects. Dominant façade
designs incorporate either brick front
elements or parapet features. Roof
patterns generally associated with
residential buildings such as gable, hip
or gambrel are generally not appropriate
for commercial building frontages in the
Village Core Downtown District.
3. For retail commercial buildings, display
windows should complement the design
of surrounding historic buildings and
shall be oriented to pedestrian traffic.
4. Transoms are common over display
windows, and were used for light and
ventilation. When possible, transoms
should be incorporated into new
building design, and existing transoms
should be used in building renovations.
5. New construction should include
elements such as cladding, roof structure
and ornamentation common to the
district. All new projects shall use
materials – including roof materials –
that fit within the character of the
Village Core Downtown district. By
using similar materials or replicating
these materials on all projects and
restorations, the existing character will
be reinforced and extended.
6. Decorative fixtures, including awnings,
signs, and lighting, shall be integrated
with other design elements of the
structures.
Construction Materials
1. Brick and stone masonry are the most
common façade materials used on
historic character structures in the
Village Core Downtown district, and are
acceptable façade materials. Some
brickwork has been painted, and this is
consistent with design style of the 1870-
1939 period.
30
Page 255 of 340
C ITY OF A RROYO G RANDE GUIDELINES & S TANDARDS FOR H ISTORIC D ISTRICTS
Other acceptable façade materials
include yellow sandstone (such as that
on the I.O.O.F. building), and wood
cladding. Wood cladding shall be of
painted clapboard, painted
weatherboard, or board and batten
styles.
Materials of similar design, color and
texture may be considered. Smooth
plywood panels are not appropriate
unless detailed for the historic period.
2. Window sashes shall be of wood or
painted steel, and consistent with the
historic period. Materials that
approximate the appearance of original
materials may be substituted subject to
the approval of the Architectural Review
Committee, but unfinished aluminum is
not allowed.
3. Door materials were traditionally wood
panel and glass, either single or double.
New or replacement doors shall be
wood or an approved substitute material
that approximates the appearance of
original materials. Aluminum entry
doors with large glass panels are
inappropriate for the Village Core
Downtown District.
4. Original decorative details should be
retained during renovation. If the
original materials have deteriorated and
must be removed, they shall be replaced
with materials that match as closely as
possible the original in design, color,
and texture.
5. Reflective glass is not appropriate in the
Village Core Downtown District.
Stained glass may be used as an accent
material if it is consistent with the
historic period of the building.
Building colors
1. The number of colors used on a building
should be kept to a minimum.
2. While bright colors may be used for
limited accent, their use is subject to
review by the Architectural Review
Committee (ARC).
3. Color samples shall be submitted as part
of Plot Plan Review or Conditional Use
Permit process.
4. The use of fluorescent, “neon” or “day-
glo” colors on building facades is not
appropriate, historic base colors should
be used instead.
5. Accent colors used for ornamentation,
awnings, dentils, friezes or other details
shall harmonize with the predominant
building color.
6. Color palettes shall complement the
majority of the neighboring buildings
and be consistent with the historic
period.
31
Page 256 of 340
From:Jessica Matson
To:Brian Pedrotti; Patrick Holub
Cc:Bill Robeson
Subject:FW: Parklets
Date:Monday, April 4, 2022 2:14:29 PM
Attachments:emaillogo 190eb98f-3dbf-4ac8-a0d6-5f778ed0ba4d1111111111111111111111111111111111111.png
Please see below to consider including with the staff report.
Thanks,
Jessica Matson, CMC
Director of Legislative & Information Services/City Clerk
Legislative and Information Services, City of Arroyo Grande
Tel: 805-473-5418 | www.arroyogrande.org
300 E. Branch St | Arroyo Grande | CA | 93420
City Hall Business Hours: M-Th 8:00 am - 5:00 pm; Closed Fridays
The information contained in this email pertains to City business and is intended solely for the use of the individual
or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or
agent responsible for delivering the message to the intended recipient and you have received this message in
error, please advise the sender by reply email or phone and delete the message. Please note that email
correspondence with the City of Arroyo Grande, along with attachments, may be subject to the California Public
Records Act, and therefore may be subject to disclosure unless otherwise exempt by law.
From: Caren Ray Russom
Sent: Monday, April 4, 2022 1:41 PM
To: Jessica Matson <jmatson@arroyogrande.org>
Subject: Fw: Parklets
Hi Jessica-
Can you please receive the email below as public comment for the parklet item? Also, please
forward to Council. I have already responded to her and thanked her under separate cover.
Yours in service,
Caren
Caren Ray Russom
Mayor, City of Arroyo Grande
crayrussom@arroyogrande.org
Tel: 805-473-5400 | www.arroyogrande.org
ATTACHMENT 4
Page 257 of 340
300 E. Branch St | Arroyo Grande | CA | 93420
From: Laura Jeffrey <>
Sent: Monday, April 4, 2022 1:10 PM
To: Caren Ray Russom
Subject: Parklets
Hi Caren,
Thank you for seeking out opinions on the parklets. I would much prefer to have the street
parking back for our customers, and tenets. With few spaces now available, and the one-lot
paid parking, my preference would be to go back to the way it was.
It is obvious that some businesses benefit, but others are possibly losing business due to the
difficulty parking and maneuvering around the barriers.
The restaurants did receive monies to help during COVID which I am grateful for, however,
now we are back to pre-pandemic days. The business was aware of the space they are paying
for, and it seem inequitable to give them additional footage where others don't have that use.
Kind regards,
Laura Jeffrey
Certified Sommelier
WSET Certified
Owner | https://link.edgepilot.com/s/082385d9/FT6n-hPrZkqb6bOHcFILUQ?u=http://www.101winetours.com/
https://link.edgepilot.com/s/f98f0167/8Id8xbNq60WStwAvlwMXhg?u=http://www.facebook.com/101winetours
Instagram/Twitter: @101winetours
5 Star Reviews on Trip Advisor & Yelp!
Links contained in this email have been replaced. If you click on a link in the email above, the
link will be analyzed for known threats. If a known threat is found, you will not be able to
Page 258 of 340
proceed to the destination. If suspicious content is detected, you will see a warning.
Page 259 of 340
From:Jessica Matson
To:Brian Pedrotti
Cc:Patrick Holub
Subject:FW: AG parklets
Date:Thursday, April 7, 2022 11:57:40 AM
Attachments:emaillogo 190eb98f-3dbf-4ac8-a0d6-5f778ed0ba4d1111111111111111111111111111111111111.png
Importance:High
Please see below for possible addition to the Parklets staff report.
Thanks
Jessica Matson, CMC
Director of Legislative & Information Services/City Clerk
Legislative and Information Services, City of Arroyo Grande
Tel: 805-473-5418 | www.arroyogrande.org
300 E. Branch St | Arroyo Grande | CA | 93420
City Hall Business Hours: M-Th 8:00 am - 5:00 pm; Closed Fridays
The information contained in this email pertains to City business and is intended solely for the use of the individual
or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or
agent responsible for delivering the message to the intended recipient and you have received this message in
error, please advise the sender by reply email or phone and delete the message. Please note that email
correspondence with the City of Arroyo Grande, along with attachments, may be subject to the California Public
Records Act, and therefore may be subject to disclosure unless otherwise exempt by law.
From: Caren Ray Russom
Sent: Thursday, April 7, 2022 11:54 AM
To: Lori Pritchard
Cc: Jessica Matson <jmatson@arroyogrande.org>
Subject: Re: AG parklets
Hi Lori-
Thank you so much for taking the time to write your thoughts to me. I love how happy you are living
in the Village!
I will consider this carefully along with all other correspondence. I will also forward to our City Clerk
so your comment can be entered into the record and shared with the rest of the council.
I also encourage you to attend the meeting and speak. You will have a zoom option, so you can do it
from the comfort of your home. We are so happy to have this option now.
Yours in service,
Caren
Page 260 of 340
Mayor Caren Ray Russom
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
From: Lori Pritchard
Sent: Thursday, April 7, 2022 11:24:11 AM
To: crayrussom@arroyogrande.org <crayrussom@arroyogrande.org>
Subject: AG parklets
Hello Mayor Russom,
I just read your April Monthly update in the South County Chambers newsletter.
You asked for opinions & input regarding the parklets in Arroyo Grande. My husband & I live in an
apt in The Village and we love the parklets. We lived in Europe 7.5 years and it reminds us of our
time there. Especially the one on Short street, but also Andrinis and Mule. We will always vote for
more walking, less parking options. If parking is a problem, it encourages people to find other modes
of transportation ie: walk, bike, scooter.
The outdoor venues create such a great, inviting atmosphere and I think The Village is thriving
because of it.
Thank you,
Lori Pritchard
Page 261 of 340
ATTACHMENT 5
Draft Parklet Program Framework
Parklet Performance Standards
Parklet Proximity and Density
1. No parklet shall be closer than 90 feet from another parklet.
2. The number of parklets in the program shall be limited based on a cap on a total of fifteen
(15) displaced parking spaces.
Parklet Location
3. A parklet shall only be located in designated on -street parking areas.
4. A parklet shall not block sight distance of motorists at intersections or driveways.
Accordingly, a parklet may not be located less than 25 feet from a roadway intersection
or adjacent driveway or other points of off -street access which require line of sight
standards as required by the City Engineer and Public Works Department. The final
location of a parklet will vary based on the proposed parklet design, and shall be subject
to review and approval.
5. Parklets are prohibited in disabled and no-parking zones.
6. A parklet may not cover, impede access or impede operation to or of any utility
equipment, utility pole, fire hydrant, parking permit kiosk, or utility access such as
manhole covers, drainage inlets, gutter drainage and equipment shelters.
Parklet Design
7. Parklets shall be no more than two parking spaces, or 20-feet in length.
8. A parklet’s walls or railing shall not have a continuous height that exceeds 42 inches and
shall not block views in or out of the parklet. Columns or other vertical framing for
overhead elements are permitted. All elements of a parklet shall have a maximum height
limit of 10-foot.
9. The depth (dimension measured perpendicular to curb) of a parklet shall be no less than
the minimum dimension required to meet ADA accessibility requirements. Portions of the
required parklet depth may be located within an existing sidewalk area as long as the
sidewalk encroachment does not reduce the pedestrian path of travel to a width of less
than 4.5 feet in the public right of way.
10. A parklet shall include an element of the parklet enclosure that addresses public safety
and provides a barrier or fortified railing between moving vehicles and parklet users. This
barrier system shall be provided by and approved by City Engineer and Public Works
Department as part of the permit process. Associated fees rental fees must also be paid.
11. Parklets shall have a flush transition at the sidewalk and curb to permit easy access and
avoid tripping hazards.
12. A parklet shall comply with applicable Americans with Disabilities Act (ADA) accessibility
standards. Compliance with ADA standards is required with respect to design elements of
the parklet, as well as for adjacent areas that may be impacted by the parklet. Parklets
Page 262 of 340
shall use a slip-resistant surface to minimize hazards and should be accessible to
wheel-chair users.
13. The four corners of a parklet shall have a reflective element or other clearly visible design
feature, such as a soft-hit post, bollard, or raised pavement marker, to illuminate the
parklet at night and signify the parklet envelope.
14. Parklets shall be consistent with the Village Design Guidelines and be consistent with
approved parklet design requirements
15. The primary materials shall be stone, brick, wood, or composite wood. Wood materials
such as lattice and T1-11 plywood siding, are prohibited.
16. Color schemes shall consist of one primary color and one secondary color, at a minimum.
17. Areas for the storage of trash, recycling, and green waste receptacles shall not be visible
from the public right of way and all waste receptacles shall be emptied and maintained
by the applicant in a neat and sanitary order.
Parklet Use
18. Parklets will be limited to eating establishments, including restaurants, coffee shops, and
bakeries.
19. Amplified Sound: No audio systems or other sound amplification devices are permitted
for incorporation in the design of any parklet, and shall not be used on any parklet.
20. Electrical/power to the parklet shall be served by the associated business, be approved
by a City of Arroyo Grande Building Inspector and cannot present any tripping or overhead
hazards. If a City outlet and power are requested for use, an associated per month usage
fee will be applied of $15.00. LED lighting that is consistent with design requirements
may only be used.
21. Minor Use Permit – Plot Plans for parklets shall run with the approved business operator,
and will terminate when a separate business occupies the adjoining eating establishment.
Parklet Costs
ITEM COST FREQUENCY ANNUAL TOTAL
Annual Cost
Encroachment Permit $180 Per Month $2,160
Parking Space Rent $100 Per Month $1,200
(Per Space) (Per Space)
Safety Barrier Rent $50 Per Month $600
(Per Barrier) (Per Barrier)
Total -- Monthly Costs* $680
Total – Annual Costs* $8,160
One-Time Costs
Minor Use Permit – Plot
Plan Review $735 One-Time
Total -- One-Time Costs
$735
$735
Page 263 of 340
**Total annual and monthly costs assume two parking spaces per parklet and six safety barriers per
parklet.
Permitting
General steps in the application process (Minor Use Permit/Plot Plan):
1. Pre-application meeting – An Applicant shall bring a site map of the location and a
sketch of the conceptual design to a pre-application meeting with City staff. This step is
required and intended to provide initial feedback regarding site location and design to
determine parklet feasibility.
2. Application Submittal:
a. Site map
b. Application Fees
c. Encroachment Permit
d. Certificate of Liability
e. Building Permit: In the event that the proposed parklet will include a roof, cover, or
other type of overhead element, or involve any structures of greater than 120
square feet or involve electrical, mechanical or plumbing work, the applicant shall
obtain a building permit from the Community Development Department prior to
constructing the parklet.
3. Notification and Appeal:
a. Review by the Architectural Review Committee
b. Approval by Community Development Director
c. Appealable to the Planning Commission
d. Notification of all property owners for Village businesses on West Branch Street
Page 264 of 340
ATTACHMENT 6
Page 265 of 340
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Page 266 of 340
Page 267 of 340
Item 11.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
SUBJECT: Consider Request from South County Sanitary Service for Integrated
Solid Waste Collection Rate Increase
DATE: April 12, 2022
SUMMARY OF ACTION:
Review the Request from South County Sanitary Service (SCSS) for an Integrated Solid
Waste Collection Rate Increase, set a public hearing for June 14, 2022, to consider
adoption of adjusted solid waste collection service rates for June 15, 2022, January 1, 2023
and January 1, 2024, and direct staff to prepare and distribute a Proposition 218 notice with
a delayed implementation start date of May 1, 2022, for the proposed waste collection
services rate increase and public hearing.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no impact on staff resources related to the proposed action. There will be a minor
increase in franchise fee revenue from the increase and a minor increase to the City’s cost
for solid waste collection. If the proposed multi-year rate setting approach is approved,
future personnel resources will not be required to prepare interim year reviews, thus
providing an operational efficiency. Pursuant to the City’s existing Franchise Agreement
with SCSS, the costs of consultant services to review SCSS’s rate adjustment request are
paid by SCSS.
RECOMMENDATION:
1) Review the Integrated Solid Waste Collection Rate Increase request; 2) Set a public
hearing for June 14, 2022, to consider adjusting the waste collection services rates for June
15, 2022, January 1, 2023 and January 1, 2024; and 3) Direct staff to prepare and distribute
a Proposition 218 notice with a delayed implementation start date of May 1, 2022, for the
proposed waste collection services rate increases.
BACKGROUND:
The City has had a Franchise Agreement with South County Sanitary Service (SCSS), a
subsidiary of Waste Connections, for collection, diversion and disposal of solid waste in the
City since 1997. On June 10, 2008, a new Solid Waste Collection Franchise Agre ement
with SCSS was approved and the Franchise Agreement was subsequently amended
Page 268 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 2
twice in 2016. Through the terms of the Franchise Agreement, SCSS is entitled to
compensation for its “labor, equipment, materials and supplies, taxes, insurance, bonds,
overhead, transfer and transport, processing, division, disposal, provide and all other things
necessary to perform all of the services required by [the] Agreement.” This compensation
is received through the rates and charges paid by the City’s customers, whic h are
presented to the City through rate review applications and reviewed by the City Council
through the Proposition 218 process.
Per the Franchise Agreement, rates are reviewed in accordance with the “City of San Luis
Obispo Rate Setting Process and Methodology Manual for Integrated Solid Waste
Management Rates” (Manual). The Franchise Agreement allows for a base rate adjustment
every three years and interim rate increases in the other two years. In interim rate periods,
the operator is limited to increases resulting from inflation, tipping fee adjustments, and
franchise or regulatory fee increases. During base rate years, the operator is able to request
adjustments due to changes in other operational costs as set forth in the Manual.
The following table summarizes the SCSS rate review history beginning in 2005 (based on
the year of the application (which is typically the implementation year):
Year Review Type Increase %
2005 Base Year 5.60%
2006 Interim Year 3.09%
2007 Interim Year 3.76%
2008 Base Year 3.00%
2009 Interim Year 0.00%
2010 Interim Year (1)0.00%
2011 Interim Year 0.00%
2012 Interim Year (1)5.15%
2013 Base Year 3.20%
2014 Interim Year 2.05%
2015 Interim Year 0.00%
2016 Base Year 3.25%
2017 Interim Year 1.10%
2018 Interim Year 1.60%
2019 Base Year 10.06%
2020 Interim Year 1.70%
2021 Interim Year 0.70%
2022 Base Year 22.19%
Rate Increase History: 2005 to 2022
(1)SCSS did not request a rate increase in 2010 (which would have been a
"normal"cycle to do so),and accordingly,did not submit a Base Year rate
application.However,SCSS did submit a rate request in 2011 using an
Interim Year methodology.The reasonableness of using the resulting "hybrid"
approach was discussed in detail in the 2011 Interim Year report,which
concluded that this approach was reasonable given the circumstances.
Page 269 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 3
The City received an initial rate adjustment request from SCSS on October 20, 2021 and a
revised draft application on February 18, 2022, that included a base year rate increase
request of 24.65%. Along with the Cities of Grover Beach and Pismo Beach, and the
Oceano Community Services District, the City jointly contracted with consultant William C.
Statler to prepare a review of the rate increase request to determine if it complies with the
provisions of the City of San Luis Obispo Rate Setting Process and Methodology Manual
for Integrated Solid Waste Management Rates (Manual).
ANALYSIS OF ISSUES:
Rate Adjustment Evaluation
The Manual ensures that the hauler’s rates are justifiable and supportable, and reasonable
to the cost of service; it also ensures that there is ongoing review and rate stability, and that
the rate setting process is easy to administer and implement. Through the assistance of
Mr. Statler, the City completes a formal and thorough review of the financial and operating
data to protect the City’s ratepayers. The process is designed to prevent large, unexpected
fluctuations in rates anticipated from funding a broadening scope of integrated waste
management services.
After careful review of the rate adjustment requests from SCSS and relevant supporting
documentation, Mr. Statler completed a report evaluating the request and suggesting that
a 22.19% increase is justifiable in 2022 (Attachment 1). Two key differences account for
the initial 24.65% increase request and the recommended 22.19% increase included in Mr.
Statler’s report:
Greenwaste processing costs have been reclassified as “pass-through” costs, and
while these costs may be recovered, no profit is allowed on them.
Integrated W aste Management Authority (IWMA) fees have been excluded from the
fee analysis.
On Page 12 of Mr. Statler’s report, the key drivers behind the proposed 22.19% rate
increase for 2022 can be summarized as follows:
8.05% for truck depreciation
7.71% for investments in food and green waste recycling
2.41% for insurance
1.06% for increase in gas and oil
2.96% for all other cost increase including labor, ongoing maintenance, and other
pass-through costs
In addition, SCSS proposes to include the next two interim rate adjustments in its request
at this time. These rates are proposed to increase each of the next two years to address
the following factors:
Page 270 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 4
1. Changes in the Consumer Price Index (CPI) for “controllable” operating costs. The
Manual states that the annual change in CPI will be based on the published Bureau
of Labor Statistics in their Monthly review.
2. Changes in “pass-through costs” (primarily landfill tipping fees, which are set by the
County Board of Supervisors and are not controlled by SCSS)
Delayed Rate Implementation
Mr. Statler’s report includes a discussion of Delayed Rate Implementation increases on
page 3, which describes a proposal to allow SCSS to recoup rates that may have been
collected during delays in the consideration of the rate review application. The City has not
previously approved delayed implementation rates. However, the Manual does provide for
this possibility if there is a delay in implementation of a rate increase of more than 120 days
after application if it is “no fault of the franchise hauler.” Given the initial October 20, 2021
submittal date, this would indicate rate approval may have been necessary by March 1.
Two of the factors that mitigate this 120-day period are identified in Mr. Statler’s report as
follows:
1. When the 120-day period was set, the understanding at the time was that the
Proposition 218 45-day notice and protest requirements did not apply to approval of
private company solid waste rates.
2. Review was delayed pending consideration of rate increases by the IWMA and their
possible impact on SCSS’s rates. These new rates were not adopted by the IWMA
until March 9, 2022.
In accounting for these factors, Mr. Statler and staff recommend that delayed rate
implementation apply for the period between May 1, 2022, and the City Council’s approval
of the rate adjustments, anticipated to be considered on June 14, 2022, as discussed
further below. While delays in completion of the analysis of the rate review application were
“no fault” of SCSS, they were not the fault of the City either. SCSS believes the delayed
rate implementation start period should begin March 1, 2022, 132 days after the original
rate review application submittal date of October 20, 2021.
The proposed temporary Delayed Rate Implementation increase is shown in the table
below:
Please note that the Delayed Rate Implementation increase ends December 31, 2022.
Beginning January 1, 2023, rates will lower to an increase representing 22.19%, plus any
changes related to CPI for “controllable” operating costs and c hanges in “pass-through
costs.”
Effective
Date New Rate %
March 1 Delay Rate
Implementation
May 1 Delay Rate
Implementation
Mr. Statler & Staff
Recommendation
SCSS
Recommendation
15-Jun 22.19%11.95%5.12%27.31%34.14%
Page 271 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 5
Integrated Waste Management Authority Fee
The IWMA is a Joint Powers Authority that plans and implements regional solid waste and
hazardous waste programs on behalf of its member agencies, including the management
of hazardous waste, universal waste, solid waste, green/food waste, and recycling. At the
time of its formation in 1994, the IWMA’s member agencies included the County of San
Luis Obispo (County) and the seven incorporated cities in the County. The majority of
special districts in the County that also provide solid waste services within their jurisdictions
also participate in the IWMA through a Memorandum of Agreement and currently one
special district representative also sits on the IWMA Board of Directors . Last year, the
County exercised its option to exit the IWMA. Around the same time, the IWMA adopted
increased fees to support its ability to implement SB 1383 and its ongoing operational and
capital needs.
SB 1383 was signed into law on September 19, 2016, to requi re a reduction of organic
waste disposal to landfills from 2014 levels by 75% and increase edible food recovery by
20%, by 2025. SB 1383 is the most significant waste reduction mandate to be adopted in
the State of California in the last 30 years and requi red all jurisdictions in the State that
provide solid waste collection and disposal services to implement a mandatory organic
recycling ordinance by January 1, 2022. All businesses, residents, and multi -family
apartments must have access to recycling programs that capture food scraps, landscaping
waste, and other organic waste materials in order to reduce the production of methane gas.
This law has significant policy and legal implications for State and local governments,
including cities, counties and special districts that provide solid waste services.
The IWMA has taken the lead in implementing SB 1383 on behalf of its member agencies.
Following the County’s exit from the IWMA, it became necessary for the IWMA to
reevaluate its fees in light of the anticipated loss of revenue from the customers within the
unincorporated areas of the County. This reevaluation resulted in a delay in adoption of
revised fees, which are levied on the haulers and ultimately passed through to customers.
At its March 9, 2022 IW MA Board of Directors meeting, the Board adopted revised fees
establishing a solid waste management fee of 5.4% of gross hauler receipts. This revised
fee alters the structure previously used by the IWMA, which had included the following: (1)
2% of the gross revenue collected from commercial customers; and (2) the solid waste
management fee of $0.30 per month for residential accounts charged less than $50 per
month and a 2% fee for residential accounts paying more than $50 a month . The new fee
no longer charges different fees related to commercial and residential accounts and instead
charges an overall fee equivalent to 5.4% of the hauler’s gross receipts, calculated based
on the gross receipts amounts used to determine the hauler’s franchise fee obligati ons to
its franchisors. The proposed IWMA Fee with the temporary Delayed Rate Implementation
increase is shown in the table below:
Page 272 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 6
The fee increase will be implemented starting July 1, 2022. SCSS is authorized to bill this
fee to the rate payers benefiting from these additional services in compliance with
Proposition 218.
Franchise Agreement Termination Clause
The Franchise Agreement also contains language that provides that if the rate increase
request compared with the rate in effect at the date of the Franchise Agreement exceeds
the cumulative cost of living increase from that same date, the City has the option of
terminating the Franchise Agreement at any time within nine months following approval of
the requested rate increase. The “trigger” calculation does not limit the amount of increase
that SCSS can request; it simply incentivizes SCSS to keep its requested increases below
the cumulative increase in CPI to avoid the City opting to terminate the Franchise
Agreement. This would result in exceeding the “trigger” by 26.89%
At this time, staff recommends that the City not pursue the termination (“trigger”) option set
forth in Section 8.3 of the City’s Franchise Agreement with SCSS. Based on a detailed
review of costs as presented in Attachment 1, the costs are reasonable and rates have
been calculated in accordance with the Rate Manual . The following table shows that solid
waste rates for Arroyo Grande are among the lowest in the Central Coast area for single
family residential services.
Single Family
Residential
Current
Rate
March 1 retroactivity,
5.4% New Rate
May 1 retroactivity,
5.4% New Rate
32-gallon Container 0.30$ 1.41$ 1.34$
64-gallon Container 0.30$ 1.83$ 1.74$
96-gallon Container $ 0.30 2.26$ 2.14$
IWMA Fee
Page 273 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 7
Finally, the requirements of Senate Bill 1383 have created significant new regulatory
requirements, burdens, and costs for the City, its solid waste partners such as the IWMA,
and SCSS. Franchise Agreement Amendments are being pursued concurrent with this rate
adjustment request that will require SCSS to help the City meet certain SB 1383
requirements, and termination of the Franchise Agreement with SCSS at this time would
create significant disruption in the efforts to comply with the new State regulations.
Proposition 218 Process
Based upon the provisions of Proposition 218, all property owners receiving solid waste
collection services must receive written notice by mail at least 45 days prior to the City
Council consideration of approving solid waste rate adjustments. The notice must include
the amount of the fee, the basis on which the fee was calculated and the date, time and
place of the public hearing and must clearly advise of the right to protest the fee increase.
Most recently, the City conducted Proposition 218 rate hearings for waste collection
service rates in 2014, 2015, 2016 and 2019.
It is recommended that the City Council set the public hearing for June 14, 2022, and direct
staff to ensure that notices are provided to affected property owners of the proposed rate
adjustments stated in the following table in compliance with Proposition 218:
Arroyo Grande’s total proposed Solid Waste and Recycling rate increase is also broken out
below.
Mr. Statler & Staff
Recommendation
Single Family
Residential
Current
Rate
March 1 retroactivity,
34.14% New Rate
May 1 retroactivity,
27.31% New Rate
32-gallon Container 19.46$ 26.10$ 24.78$
64-gallon Container 25.29$ 33.92$ 32.19$
96-gallon Container $ 31.13 41.76$ 39.63$
Page 274 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 8
Next Steps
If staff’s recommendations are approved, next steps for the Waste Collection Rate Increase
will include:
April 30, 2022 – Deadline for mailing the 45-day public hearing notice in compliance
with Proposition 218
June 14, 2022 – Conduct a public hearing to consider protests regarding the
proposed rate adjustments identified in the Proposition 218 hearing notice
June 15, 2022 – If approved, new rates go into effect
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt staff’s recommendations to 1) Review the South County Sanitary Service
Integrated Solid Waste Collection Rate Increase request; 2) Set a public hearing for
June 14, 2022, to consider adjusting the Solid Waste Collection Rates for June 15,
2022, January 1, 2023 and January 1, 2024; and 3) Direct staff to prepare and
distribute a Proposition 218 notice with a delayed implementation start date of May
1, 2022, for the proposed water and wastewater rate increases;
22.19%
SCSS Proposed Rate
Increase Effective June
15, 2022
Truck Depreciation: 8.05%
Food & Green Waste
Recycling: 7.71%
All Other Cost Increases:
2.96%
Insurance: 2.41%
Increase in Gas & Oil:
1.06%
7.40%
Recommended Delayed
Implementation Rate
Increase Effective May 1,
2022
The additional 7.40%
temporary increase is for
the delayed rate
implementation from May
1 to June 15,
2022.
The 7.40% temporary
increase will expire
January 1, 2023.
No More than 5.4%
IWMA Fee Effective
July 1, 2022
At the March 9, 2022
IWMA Board Meeting,
adopted a fee increase.
This fee
increase will be
implemented starting July
1, 2022 and will not
exceed 5.4%.
Page 275 of 340
Item 11.a.
City Council
Consider Request from South County Sanitary Service for Integrated Solid Waste
Collection Rate Increase
April 12, 2022
Page 9
2. Adopt staff’s recommendations to 1) Review the South County Sanitary Service
Integrated Solid Waste Collection Rate Increase request; 2) Set a public hearing for
June 14, 2022, to consider adjusting the Solid Waste Collection Rates for June 15,
2022, January 1, 2023 and January 1, 2024; and 3) Direct staff to prepare and
distribute a Proposition 218 notice with a delayed implementation start date of March
1, 2022, for the proposed water and wastewater rate increases; or
3. Provide other direction to staff.
ADVANTAGES:
Approval of the rate increase is consistent with the terms of the existing rate setting
methodology and the quality of service provided by SCSS has been good. Therefore, the
recommended action will enable continuation of uninterrupted refuse collection and
recycling services at a reasonable cost.
DISADVANTAGES:
Customers will experience higher solid waste collection and recycling costs.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Solid Waste Rate Review
2. Draft Proposition 218 Notice March 1 Delayed Rate Implementation
3. Draft Proposition 218 Notice May 1 Delayed Rate Implementation
4. SCSS Response Letter on Rate Adjustment
Page 276 of 340
South County Sanitary Service
SOLID WASTE RATE REVIEW
For the Communities of
Arroyo Grande
Grover Beach
Oceano
Pismo Beach
March 2022
ATTACHMENT 1
Page 277 of 340
South County Sanitary Service
Solid Waste Rate Review
March 2022
TABLE OF CONTENTS
Report Purpose 1
Summary of Findings and Recommendations 1
Findings 2
Rate Recommendations 4
Rate Summary for Single Family Residential Customers 4
Background 4
Rate Review Workscope 6
Revenue and Rate-Setting Objectives 7
Financial Overview 7
Costs by Type 7
Revenues by Source 7
Service Accounts by Type 8
Rate-Setting Process 8
Base Year and Interim Year Reviews 8
Rate Increase History 9
Rate-Setting Methodology 10
Are the Costs Reasonable? 10
Detailed Cost Review 10
Trends in External Cost Drivers 14
Rates in Comparable Communities 14
What Is a Reasonable Return on These Costs? 16
Preparing the Rate Request Application 17
Proposed Rate Summary 17
Implementation 17
Rate Differences Between Communities 18
Cost Accounting Issues 18
Cost of Living Tigger Option 20
Coordination with Other Agencies 22
Summary 22
APPENDIX
A. Base Year Rate Request Application from South County Sanitary Service
B. HZI Greenwaste Digester Cost Analysis
Page 278 of 340
- 1 -
South County Sanitary Service
SOLID WASTE RATE REVIEW
For the Communities of Arroyo Grande, Grover Beach,
Oceano and Pismo Beach
REPORT PURPOSE
On October 20, 2021, South County Sanitary Service (SCSS) submitted a Base Year rate
increase application to be effective January 1, 2022 to the Cities of Arroyo Grande,
Grover Beach and Pismo Beach and the Oceano
Community Services District (CSD). However, due
to complexity, concerns with pending rate
increases by the Integrated Waste Management
Authority (IWMA) and significant subsequent
reviews and information exchanges, a revised
application was submitted on February 18, 2022.
The final application is the focus of this report in
reviewing the SCSS rate increase request in
accordance with adopted Franchise Agreement
provisions regarding rate increase applications and
to make rate recommendations to these four
agencies as appropriate.
SUMMARY OF FINDINGS AND
RECOMMENDATIONS
In its final application, SCSS is requesting a rate
increase of 22.19% in the cities of Cities of Arroyo Grande, Grover Beach and Pismo
Beach; and 21.03% for the Oceano CSD (the difference is due to a 5% franchise fee rate
in the Oceano CSD versus 10% in the other agencies). This compares with an initial rate
request of 24.65% for three agencies (and 23.35% in the Oceano CSD). As discussed in
greater detail below, all of the concerns that surfaced in the iterations and further analysis
that followed in addressing issues with proposed costs for 2022 have been resolved.
There are two key differences between the initial and revised application:
124 Cerro Romauldo Avenue
San Luis Obispo, CA 93405
805.544.5838 ◼ Cell: 805.459.6326
bstatler@pacbell.net
www.bstatler.com
William C. Statler
Fiscal Policy ◼ Financial Planning ◼ Analysis ◼ Training ◼ Organizational Review
. . . . . . . . .
Joint Agency Review
SCSS provides similar
services to each of these
agencies under formally
approved franchise
agreements that regulate rates
and establish procedures for
considering rate increases.
Because the financial
information for SCSS is
closely related for these four
agencies, this report jointly
reviews rate requests and
provides recommendations for
each of them.
Page 279 of 340
Solid Waste Rate Review
- 2 -
• Greenwaste processing costs have been reclassified as “pass-through” costs: while costs may
be recovered, no profit is allowed on them.
• IWMA fees have been excluded from the fee analysis. These are approved by a separate
agency and will be charged separately on customer bills.
Key cost drivers in this review include the following, which account for almost 90% of the cost
increases since 2020 (last audited financial statements):
Findings
• Complete Application. With its revised application, SCSS has fully provided the supporting
documentation required for rate requests under the Franchise Agreements in Arroyo Grande,
Oceano, Pismo Beach and Grover Beach. The revised application (Appendix A) has been
correctly prepared.
• High Level of Service at a Reasonable Cost. SCSS provides a broad level of high-quality
services to these four agencies—including garbage, recycling and green waste collection and
disposal as well as hauler-provided “waste wheeler” containers for all three services—at very
competitive rates compared with many other communities. In fact, even with the
recommended rate increase, rates in these four agencies will be among the lowest of those
surveyed. In short, South County communities have the best of both worlds: high quality
services at a low cost (compared with other communities).
• “Trigger Option.” As discussed in greater detail below, the rate increase exceeds the cost of
living threshold that “triggers” the option of terminating the Franchise Agreements within
nine months after rate approval.
• Need for Updated Rate-Setting Methodology. The rate-setting process is based on the City
of San Luis Obispo’s Rate Setting Process and Methodology Manual for Integrated Solid
Waste Management Rates (Rate Manual) adopted in 1994. In short, with very minor
modifications, this approach has been in place for almost 30 years. Because of several
complex issues that surfaced in the 2019 rate review that had not been encountered in the
past in using this rate-setting methodology (most notably corporate overhead, greenwaste and
materials recovery facility (MRF) costs as well as rate structure concerns), I recommended
updating the Rate Manual before the next Base Year review. This has not occurred, and
accordingly, this review is based on the current methodology.
2022 Cost Increase from 2020
Amount % of Total Rate Impact*
Depreciation 998,708 36%8.05%
Greenwaste 956,783 35%7.71%
Insurance 298,612 11%2.41%
Gas and Oil 131,422 5%1.06%
Total Key Drivers 2,385,525 87%19.23%
Other Costs 367,275 13%2.96%
Total $2,752,800 100%22.19%
Page 280 of 340
Solid Waste Rate Review
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However, the need for an update is even greater now: along with the 2019 concerns, new
issues have surfaced in this review. As discussed in greater detail below, these include
depreciation amortization period, interim rate reviews, cost allocation methodologies,
accounting for disposal costs, timeframe for submitting and reviewing applications and
trigger option.
• Delayed Rate Implementation. In the past, there has been no consideration of delayed rate
implementation. However, the Rate Manual does provide for this if there is a delay of more
than 120 days after application if it is “no fault of the franchise hauler.” Given the initial
October 20, 2021 submittal date, this would indicate rate approval by March 1. However,
there are three factors that mitigate this 120-day period:
1. When the 120-day period was set, the understanding at the time was that Proposition 218
45-day notice and protest requirements did not apply to approval of private company
solid waste rates. However, since then
many agencies have determined that these
provisions are applicable to approval of
rates by companies like SCSS. This alone
conceptually adds 45 days to the review
process.
2. Review was delayed pending consideration
of rate increases by the IWMA and their
possible impact on SCSS rates. These new
rates were not adopted by the IWMA until
March 9, 2022. Moreover, it was
subsequently determined that since these
rates are set by the IWMA – and not the
franchising agencies – that they did not
affect agency rate-setting. (As noted above,
this resulted in a revised application from
SCSS on February 18, 2022).
3. While SCSS has been very responsive in following-up on requests for supporting data,
the scope and complexity of the 2022 application has been significantly greater, and
subsequently taken longer, than envisioned in the Rate Manual.
In accounting for these factors, I recommend that delayed rate implementation apply for any
rates with a May 1, 2022 effective date. In short, while these delays were “no fault” of SCSS,
they were not the fault of the agencies, either. That said, SCSS believes the delayed rate
implementation start period should be March 1, 2022.
Where delayed rate implementation is applicable, the following temporary rate increases would
be required depending on whether the delayed rate implementation start period is March 1 or
May 1. (Note: The added rate increase goes up for each month of delay to be recovered while the
amortization period is shortened.) Under either start date, rates would be reset in January 2023 to
the “core rate” for the Interim Year adjustment.
About Proposition 218 Notices
Not all agencies prepare and issue
“Proposition 218” notices for private
sector solid waste rate increases.
However, for those that do, the notice
sets the maximum amount that rates
can be increased at the public
hearing: rates can be approved at
lesser amounts without re-noticing.
However, agencies cannot adopt
higher rates – even if they only apply
to a few customers – without another
45-day re-noticing. As such, it is
recommended that the notices reflect
the rates requested by SCSS.
Page 281 of 340
Solid Waste Rate Review
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Temporary Delayed Implementation Rate Increase*
It should be noted that while the report recommends a May 1 start date for delayed rate
implementation, a reasonable case could be made for an even later start date (such as June 1 or
July 1) based on the mitigation factors discussed above.
Lastly, several of these review timeframe factors are not unique to the 2022 review. Accordingly,
the application submittal and review schedule should be considered in the Rate Manual update.
Rate Recommendations
It is recommended that cities of Arroyo Grande, Grover Beach and Pismo Beach adopt rate
increases of 22.19%; and 21.03% in the Oceano CSD.
As discussed below, this rate increase significantly exceeds the cost of living threshold that
triggers the option of terminating the Franchise Agreements within nine months after rate
approval. However, it is important to note that this “trigger” calculation does not limit the
allowable rate increase that SCSS may request (or limit the amount that agencies may approve)
under the methodology set forth in the Franchise Agreements.
Cost of Living “Trigger” Option. Along with establishing the rate review methodology, Section
8.3 of the Franchise Agreements provides that if the rate increase request compared with the rate
in effect at the date of the agreement exceeds the cumulative cost of living increase from that
same date, each agency has the option of terminating the agreement at any time within nine
months following approval of the requested rate increase (assuming it was submitted in
accordance with the rate-setting methodology).
This provision was subsequently amended in 2016 allowing for an added increase based on
landfill rate increases (“weighted” for their proportion of total costs). It is important to note that
other than a waiver for greenwaste cost increases in 2011, no other adjustments (including other
pass-through costs) are allowed under the Franchise Agreements. As detailed later in this report,
the calculated threshold limit is significantly less than the proposed rate increase.
Effective Date March 1 May 1 March 1 May 1
May 1 5.26%0.00%5.55%0.00%
June 1 9.01%2.63%9.51%3.17%
July 1 14.02%7.01%14.80%7.40%
August 1 21.03%12.62%22.19%13.32%
September 1 31.55%21.03%33.29%22.19%
* Ends December 31, 2022
Start Period
Oceano CSD Other Agencies
Page 282 of 340
Solid Waste Rate Review
- 5 -
Rate Summary for Single Family Residential Customers
Table 1 summarizes the proposed
monthly rates for single family
residential (SFR) customers. As reflected
in this summary, given the significant
cost drivers facing SCSS, the increases
will be modest under the proposed rate
increase. For example, for collection of a
32-gallon garbage container (the most
common SFR service level) as well as
separate waste wheelers for recycling
and green waste, the proposed monthly
rate will increase by about $3.80 on
average for the four agencies.
BACKGROUND
On October 20, 2021, SCSS submitted a
Base Year rate increase to be effective
January 1, 2022. As noted above, due to
several complex issues, a revised
application was submitted on February
18, 2022. This application was prepared in accordance with the rate review process and
methodology formally set forth in its Franchise Agreements with Arroyo Grande, Grover Beach,
Oceano and Pismo Beach.
In establishing a rate-setting process and methodology, each of these Franchise Agreements
specifically reference the City of San Luis Obispo’s Rate Setting Process and Methodology
Manual for Integrated Solid Waste Management Rates. This comprehensive approach to rate
reviews was adopted by San Luis Obispo in 1994 and establishes detailed procedures for
requesting rate increases and the required supporting documentation to do so. It also sets cost
accounting standards and allowable operating profit ratios.
As noted above, the financial information for Arroyo Grande, Grover Beach, Oceano and Pismo
Beach is closely related. For this reason, these four agencies jointly contracted with William C.
Statler (who has extensive experience in evaluating rate requests in accordance with the adopted
methodology) on October 6, 2022 to evaluate SCSS’s rate increase application.
This is the seventh Base Year analysis performed under this rate-setting methodology. The first
was prepared in September 2001; second in August 2004; the third in August 2007; the fourth in
December 2012; September 2015; and the last one in April 2019. As discussed below, several
Interim Year rate reviews have prepared since then.
Table 1. Single Family Residential Rates
32 64 96
Current
Arroyo Grande $19.46 $25.29 $31.13
Grover Beach 17.65 23.85 30.03
Oceano 14.98 21.56 42.19
Pismo Beach 17.31 34.63 51.94
Proposed
Arroyo Grande 23.78 30.90 38.04
Grover Beach 21.57 29.14 36.69
Oceano 18.13 26.09 51.06
Pismo Beach 21.15 42.32 63.47
Increase: Proposed Rates
Arroyo Grande 4.32 5.61 6.91
Grover Beach 3.92 5.29 6.66
Oceano 3.15 4.53 8.87
Pismo Beach 3.84 7.69 11.53
Container Size (Gallons)
Page 283 of 340
Solid Waste Rate Review
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Franchise Agreement Summary
Historically, each agency has had its
own approach to determining
service levels and adopted differing
Franchise Agreements accordingly.
While these became similar
beginning in 1999, in 2008 the
Cities of Arroyo Grande, Grover
Beach and Pismo Beach adopted renewed franchise agreements, followed by the Oceano
Community Service District in Summer 2010, which are the same in all key provisions:
• Each agency contracts with SCSS for garbage, green/food waste and recycling; and SCSS
provides the container (waste wheelers) for each service.
• As noted above, each agency has adopted the same rate-setting methodology, including the
option of terminating the agreement within nine months following approval of the requested
rate increase if it exceeds the cost of living threshold.
• Arroyo Grande, Grover Beach and Pismo Beach have adopted franchise fees of 10%; the
Oceano CSD reduced its rate to 5% in February 2020.
Each of these agreements were similarly amended in 2016 to:
• Extend the term of the agreement for 20 years in recognizing the amortization of extensive
investments in food and green waste processing.
• Revise the cost of living threshold “trigger” to include prorated landfill cost increases.
RATE REVIEW WORKSCOPE
This report addresses four basic questions:
• Should SCSS be granted a rate increase? And if so, how much?
• How much does it cost to provide required service levels?
• Are these costs reasonable?
• And if so, what is a reasonable level of return on these costs?
The following documents were closely reviewed in answering these questions:
• Franchise Agreements and any Amendments for each agency
• Independently audited financial statements for SCSS for 2019 and 2020.
• City of San Luis Obispo’s Rate Setting Process and Methodology Manual for Integrated
Solid Waste Management Rates (Rate Manual)
• SCSS rate increase application and supporting documentation
• Follow-up interviews, correspondence and briefings with agency and SCSS staff
• Rate surveys of Central Coast communities
Table 2. Franchise Agreement Effective Dates
Agency Agreement Amendments
Arroyo Grande June 10, 2008
March 22, 2016
July 26, 2016
Grover Beach July 7, 2008 June 20, 2016
Oceano July 14, 2010 July 29, 2016
Pismo Beach June 3, 2008 August 3, 2016
Page 284 of 340
Solid Waste Rate Review
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REVENUE AND RATE SETTING OBJECTIVES
In considering SCSS’s rate increase request, it is important to note the revenue and rate setting
objectives for solid waste services as set forth in the Franchise Agreements via the Rate Manual.
Revenues. These should be set at levels that:
• Are fair to customers and the hauler.
• Are justifiable and supportable.
• Ensure revenue adequacy.
• Provide for ongoing review and rate stability.
• Are clear and straightforward for the agency and hauler to administer.
Rate Structure. Almost any rate structure can meet the revenue principles outlined above and
generate the same amount of total revenue. Moreover, almost all rate structures will result in
similar costs for the average customer: what different rate structures tell us is how costs will be
distributed among non-average customers. The following summarizes adopted rate structure
principles for solid waste services:
• Promote source reduction, maximum diversion and recycling.
• Provide equity and fairness within classes of customers (similar customers should be treated
similarly).
• Be environmentally sound.
• Be easy for customers to understand.
FINANCIAL OVERVIEW
While detailed financial and service information is provided in the SCSS rate request application
(Appendix A), the following summarizes costs, revenues and account information based its
proposal for 2022 for all areas serviced by SCSS.
Costs by Type. Total proposed costs for
2022 (after deducting for non-allowable
and limited costs as discussed later in
this report) are 17.3 million. As
reflected in Table 3, five cost areas
accounted for 85% of total costs:
• Direct labor for collection: 23%
• Disposal: landfill, recycling and
greenwaste: 27%
• Vehicle operations and maintenance
(including depreciation): 19%
• Franchise fees: 8%
• Insurance: 8%
Page 285 of 340
Solid Waste Rate Review
- 8 -
Revenues by Source. Total revenues
(without proposed rate increases) are
$15.2 million. As reflected in Table 4,
58% of SCSS’s revenues come from
single-family residential (SFR)
accounts. Services to multi-family
residential and non-residential
customers account for 42% of their
revenues, with less than 1% from other
revenues.
This significant gap between revenues
and expenses (plus allowable profit)
drives the proposed rate increase.
Service Accounts by Type. While
single-family residences account for
58% of revenues, they represent 92% of
total accounts (Table 5).
This reflects the fact that per account,
multi-family and non-residential
customers generate more solid waste
than single-family residential customers
(and thus more revenue per account).
RATE-SETTING PROCESS
Under the Rate Manual, the rate-setting
process follows a three-year cycle:
• Base Year. The first year of the cycle—the Base Year—requires a comprehensive, detailed
analysis of revenues, expenses and operating data. This information is evaluated in the
context of agreed upon factors in the franchise agreements in determining fair and reasonable
rates. As noted above, the last Base Year analysis for SCSS under this approach was prepared
in April 2019.
• Two Interim Years. In both the second and third years, SCSS is eligible for Interim Year rate
adjustments that address three key change factors: changes in the consumer price index (CPI-
U) for “controllable” operating costs; changes in “pass-through costs” (primarily landfill
tipping fees, which SCSS does not control: they are set by the County Board of Supervisors);
and an adjustment to cover increased franchise fees.
The first two adjustment factors are “weighted” by the proportionate share that these costs
Page 286 of 340
Solid Waste Rate Review
- 9 -
represent of total costs (excluding franchise
fees). For example, in the current Base Year
analysis for recommended 2019 rates,
controllable costs account for about 75% of
total costs, with landfill disposal costs
accounting for about 25%.
The rate review for the two Interim Years
requires less information and preparation time
than the Base Year review, while still
providing fair and reasonable rate adjustments.
Rate Increase History
The following summarizes the SCSS rate review
history beginning with 2005 (last eighteen years)
based on the year of the application (which is
typically the implementation year).
Table 6. SFR Rate History: 2005 to 2022 (Last 18 Years)
1. From 2004 to 2011, the franchise fee rate in Pismo Beach was 6% compared with 10% in the other
three agencies, and as such, its rate increase was slightly less. In July 2011, Pismo Beach adopted a
Year Review Type
Arroyo
Grande
Grover
Beach Oceano
Pismo
Beach (1)
2005 Base Year 5.60%5.60%5.60%5.30%
2006 Interim Year 3.09%3.09%3.09%2.95%
2007 Interim Year 3.76%3.76%3.76%3.60%
2008 Base Year 3.00%3.00%3.00%2.90%
2009 Interim Year 0.00%0.00%0.00%0.00%
2010 Interim Year (2) 0.00%0.00%0.00%0.00%
2011 Interim Year 0.00%0.00%0.00%0.00%
2012 Interim Year (2) 5.15%5.15%5.15%5.15%
2013 Base Year 3.20%3.20%3.20%3.20%
2014 Interim Year 2.05%2.05%2.05%2.05%
2015 Interim Year 0.00%0.00%0.00%0.00%
2016 Base Year 3.25%3.25%3.25%3.25%
2017 Interim Year 1.10%1.10%1.10%1.10%
2018 Interim Year 1.60%1.60%1.60%1.60%
2019 Base Year 10.06%10.06%10.06%10.06%
2020 Interim Year 1.70%1.70%1.70%1.70%
2020 Franchise Fee Rdctn (3) -5.00%
2021 Interim Year 0.70%0.70%0.70%0.70%
2022 Base Year (4) 22.19%22.19%21.03%22.19%
Proposed Interim Year Rates
Consistent with past practice, SCSS
has proposed an interim year
approach that is slightly different from
the Rate Manual methodology. In the
interest of a more straightforward,
streamlined process, SCSS proposes
simply adjusting rates by changes in
the CPI-U in 2023 and 2024. As noted
in the past, the concept is consistent
with the Rate Manual approach, but is
simpler and allows for multi-year rate
setting. Accordingly, it is
recommended that four agencies
continue using this approach.
Given the that interim review
methodology set forth in the Rate
Manual has not been used for several
years, this is another area the update
should consider.
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10% franchise fee, bringing it in alignment with the other three agencies (as well as most other
agencies in San Luis Obispo County). In implementing the 10% rate in 2011, Pismo Beach adopted
an added 3.9% increase beyond the interim year rate increase of 5.15% requested by SCSS.
2. SCSS did not request a rate increase in 2010 (which would have been the “normal” cycle to do so),
and accordingly, did not submit a Base Year rate application. However, SCSS did submit a rate
request in 2011 using an Interim Year methodology. The reasonableness of using the resulting
“hybrid” approach was discussed in detail in the 2011 Interim Year report, which concluded that this
approach was reasonable given the circumstances.
3. In February 2020, the Oceano CSD reduced its franchise fee from 10% to 5%, reducing rates by 5%.
4. Proposed rate increase.
5. As noted above, this chart reflects SFR rate increases. SCSS began charging for commercial recycle
containers. These rates were set at 50% of the garbage rates at that time.
Assuming the proposed rate increases are approved, this will result in an average annual rate
increase of 3.6% over the last eighteen years. While there have been notable peaks in 2019 and
2022, largely due to regulatory and external market changes for recyclables, this reflects a high
level of rate stability and price containment for SCSS customers.
RATE SETTING METHODOLOGY
Are the Costs Reasonable?
The first step in the rate review process is to determine if costs are reasonable. There are three
analytical techniques that can be used in assessing this:
• Detailed review of costs and service responsibilities over time.
• Evaluation of external cost factors, such as general increases in the cost of living (as
measured by the consumer price index).
• Comparisons of rates with other communities.
Each of these was considered in preparing this report, summarized as follows.
Detailed Cost Review
In its rate application (Appendix A), SCSS provides detailed financial data for five years:
• Audited results for the two prior years (2019 and 2020).
• Estimated results for 2021.
• Projected costs for the Base Year (2022).
• Estimated costs for the following year (2023).
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Additionally, for virtually all line items, SCSS provided supplemental detail upon request to
support cost increases from 2020 to 2022.
Table 7 below provides actual costs for 2020 (most recent audit results) compared with requested
and recommended cost projections for 2022. While there are significant cost increases in several
categories, they are reasonable given the cost drivers facing SCSS.
The Short Story. The key drivers behind the proposed rate increases for 2022 can be
summarized by four cost factors over the past two years:
• Truck depreciation.
• Food and green waste recycling.
• Insurance
• Gas and oil
All other cost increases including labor, ongoing maintenance, disposal costs at the landfill and
MRF, account for less than 3% of the rate increase.
Table 7. Detail Cost Review: 2020 Compared with 2022
2020
Actual Amount Change
Direct Labor 3,614,140 3,922,681 308,541
Administrative Costs
Corporate Overhead 356,299 378,184 21,885
Office Salaries 768,706 835,736 67,030
Other Expenses -
Depreciation 535,997 1,534,705 998,708
Gas and Oil 821,425 952,847 131,422
Insurance
Medical 674,318 779,174 104,856
General Liability 388,530 582,286 193,756
Office Expense 229,923 268,409 38,486
Operating Supplies 83,727 77,820 (5,907)
Outside Services 270,687 211,251 (59,436)
Permits 67,486 97,290 29,804
Tires 127,834 151,673 23,839
Truck Repairs 642,080 606,106 (35,974)
Other Costs 323,681 353,209 29,528
Total Allowable Costs 8,904,833 10,751,371 1,846,538
Pass-Through Costs
Disposal Costs
Landfill 1,701,768 1,805,407 103,639
MRF 1,223,081 1,143,280 (79,801)
Greenwaste 824,872 1,781,655 956,783
Franchise Fees 1,629,121 1,454,123 (174,998)
Facility Rent, Related Party 170,111 181,814 11,703
Interest, Related Party 133,282 213,214 79,932
Transportation, Related Party 34,271 43,275 9,004
Total Pass-Through Costs 5,716,506 6,622,768 906,262
Total Costs $14,621,339 $17,374,139 $2,752,800
2022 Proposed
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These costs are organized by costs where SCSS is allowed a profit (“Allowable”) and those
where it can recover the cost but not earn a profit on them (“Pass-Through”).
The following describes the basis for each for the significant changes.
Allowable Costs
• Direct Labor. This reflects a two-year increase of 8.5%, or about 4.2% per year. Given the
tight labor market and current increases in CPI, this increase for retention and attraction is
reasonable.
• Office Salaries. This also reflect annual increases of about 4% per year. Again, given the
tight labor market and current increases in CPI, this increase for retention and attraction is
reasonable.
• Depreciation. The 2019 Base Year report noted that as fully depreciated trucks were
replaced, significant continuing higher
depreciation costs were expected in the future
due to two factors: annual depreciation costs
on fully depreciated trucks would go from
zero to about $60,000 each; and the cost basis
for new trucks would be significantly higher
than in the past. Given replacements during
2021 and those proposed in 2022, the
increased cost is reasonable. Combined with a
possible change in amortization schedule as
noted in the sidebar, planned replacements
should result in stabilized costs in the future.
• Gas and Oil. These costs are projected to increase by about 7.5% annually. Given the
volatility (both up and down) of diesel and CNG costs (especially recent cost spikes), this is a
reasonable assumption for 2022 costs.
• Insurance: Health Care and Liability. These costs are projected to increase significantly
by about 12.5% annually (7.5% for health care and 22.5% for liability insurance). Given
increases in health care costs and current liability insurance market, these are reasonable
assumptions for 2022 costs.
• All Other Allowable Costs. While there are ups and downs in the other individual line
items, in total these reflect modest annual increases of about 2%.
Pass-Through Costs
• Disposal Costs: Landfill. No rate increases are reflected in the rate application ($41.00 per
ton). The modest two-year increase reflects increased tonnage.
Truck Amortization
The Rate Manual calls for
depreciating trucks over seven years.
While this made sense in 1994,
manufacturing improvements since
then have resulted in longer lives, with
ten years becoming the industry
standard. As noted above, this
change should be considered as part
of the Rate Manual update.
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• Disposal Costs: Recycling (Related Party). This cost category reflects a decrease in the
tonnage rate from $96.00 to $84.59.
• Disposal Costs: Greenwaste. After depreciation, this is the largest cost increase from 2020.
These costs are incurred under an on-site agreement with HZI and reflect costs to build (via
depreciation), operate and maintain the anaerobic digestion plant. The purpose of this plant is
to process local food and greenwaste in meeting California regulation SB 1383. Key drivers
include higher costs than initially projected for construction; ongoing operations and
maintenance due to feedstock challenges; and local outbound material. The following further
describes these challenges; and a cost summary is provided in Appendix B.
Construction and startup The construction of the anaerobic digester plan in San Luis Obispo
was one of the first high solids digesters in the United States and the 99th overall renewable
gas anaerobic plant built globally by HZI. The
construction of the anerobic digester in
California posed unique challenges but was
constructed safely and without any
environmental incidents. Given the “first-of-
the-kind” nature of the project in California,
the actual cost to construct the anaerobic
digestion plant exceeded the original budget
originally set in 2014. The cost increases were
mainly driven by labor availability, prevailing
wage, civil and underground cost increases,
and equipment and material escalations.
Operation and maintenance. The anaerobic
digestion plant exceeds 95% availability
(uptime) to process waste while producing
renewable green electricity. To ensure the plant
is reliably available to process local community
waste, the operations and maintenance cost of the anaerobic digestion exceeds the original
annual budget due to several factors:
1. The quantity of entrained inorganic material (such as sand and metal) entrained in the
waste increases the wear and tear on the mechanical components of the plant, which
inherently increases the number of staff required to operate and maintain the facility.
2. The lower than anticipated quantity of food was also increases the wear and tear on the
equipment, which has mainly been driven need to continue to educate the community on
organics recycling and the impacts of COVID on commercial businesses (most notably
restaurants).
3. Plant labor costs have increased due to the requirements of processing the waste,
maintaining the equipment, competitive labor market and inflationary costs in San Luis
Obispo County and more broadly in California. Plant administrative costs such as
insurance, legal and taxes continue to increase greater than was historically budgeted.
Local Benefits
It should be noted that that while
costs have increased, HZI and SCSS
believe there are substantial local
benefits to the greenwaste operation,
including:
• Powering over 600 homes with
6.2 million kWh per year of
renewable electricity.
• Diverting 72 million pounds of
organics from landfills per year
• Reducing greenhouse gas
emissions by 5,300 metric tons
per year.
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In summary, key operation and maintenance cost increases reflect continual sand removal;
increased equipment replacement and maintenance; increased labor hours and rates; and
management of backend compost.
Depreciation. Plant depreciation expenses reflect the higher construction costs discussed
above in addressing waste profile challenges such as sand and low food waste content.
Lower Natural Gas Production (Revenue). Due to the amount of inorganic material (like
sand) and the lower than anticipated food waste content, the overall natural gas production is
lower than planned. This directly limits the amount of overall natural gas production
potential of the digester and ultimately electricity sales.
In the past, greenwaste contract costs have been considered “allowable” costs. However, as
disposal costs, they are more like landfill and recycling costs, which are treated as “pass-
through” costs that can be recovered but profit is not allowed on them. Accordingly, this is
considered a pass-through cost in this rate review. However, this another area that should be
reviewed as part of the rate manual update.
• Franchise Fees. This reflects the removal of IWMA fees from the cost base.
• Interest (Related Party). Interest is an allowable cost under the Rate Manual. In this case,
interest costs are assessed internally by Waste Connections based on a methodology that
takes into account its corporate costs of borrowing and financed assets. Accordingly, this is
treated as a “pass-through” cost. SCSS’s auditors have previously provided a written opinion
on the reasonableness of the cost methodology; and I have reviewed the calculations
underlying the projected costs in accordance with this methodology. Given the increase in
financed assets as reflected in depreciation costs, I believe the projected interest costs for
2022 are reasonable.
Trends in External Cost Drivers
The most common external “benchmark” for evaluating cost trends is the consumer price index.
Over the past two calendar years (2020 and 2021), the U.S. CPI-U increased by 8.5% (about
4.2% annually). Excluding the cost drivers discussed above, all other costs over the past two
years increased by 4.1% (about 2% annually).
Rates in Comparable Communities
Lastly, reasonableness of rates (and underlying costs) can also be evaluated by comparing rates
with comparable communities. However, survey results between “comparable” communities
need to be carefully weighed because every community is different.
Nonetheless, surveys are useful assessment tools—but they are not perfect and they should not
drive rate increases. Typical reasons why solid waste rates may be different include:
• Franchise fees and AB 939 fee surcharges
• Landfill costs (tipping fees)
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• Service levels (frequency, quality)
• Labor market
• Operator efficiency and effectiveness
• Voluntary versus mandatory service
• Direct services provided to the franchising agency at no cost, such as free trash container
pick-up at city facilities, on streets and in parks
• Percentage of non-residential customers, and how costs and rates are allocated between
customer types
• Revenue collection procedures: Does the hauler or the franchising agency bill for service?
And what are the procedures for collecting delinquent accounts?
• Services included in the base fee (recycling, green waste, containers, pick-up away from
curb)
• Different rates structures
• Land use and density (lower densities will typically result in higher service costs)
• Mix of residential and non-residential accounts
With these caveats, the following summarizes single family residential rates for other cities in
the Central Coast area compared with the proposed rates for SCSS. As reflected below, even
with the recommended or proposed rate increases, Arroyo Grande, Grover Beach, Oceano and
Pismo Beach will have among the lowest rates of the agencies surveyed.
Table 8. Single Family Residential Rate Survey
Single Family Residential Monthly Trash Rates
30-40 60-70 90-101
Atascadero $28.55 $44.50 $55.77
Morro Bay 22.88 45.76 68.64
Paso Robles 30.90 51.12 57.25
San Luis Obispo*22.51 45.03 67.56
Santa Maria na 30.69 34.81
San Miguel 28.23 44.48 61.06
Templeton 31.40 45.01 44.48
Proposed: South County Sanitation Service Area
Arroyo Grande 23.78 30.90 38.04
Grover Beach 21.57 29.14 36.69
Oceano CSD 18.13 26.09 51.06
Pismo Beach 21.15 42.32 63.47
* Proposed 2022 rates scheduled for review in April 2022
Container Size (Gallons)
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Summary: Are the costs reasonable? Based on the results of the three separate cost-review
techniques—trend review, external factor analysis and rate comparisons—the proposed cost
assumptions for 2022 are reasonable.
What Is a Reasonable Return on these Costs?
After assessing if costs are reasonable, the next step is to determine a reasonable rate of return on
these costs. The rate-setting method formally adopted by Arroyo Grande, Grover Beach, Oceano
and Pismo Beach in their Franchise Agreements with SCSS includes clear criteria for making
this assessment. It begins by organizing costs into three main categories, which will be treated
differently in determining a reasonable “operating profit ratio:”
Allowable Costs (Operations and Maintenance): Reasonable Operating Profit Allowed
• Direct collection labor • Fuel
• Vehicle maintenance and repairs • Depreciation
• Insurance • Billing and collection
Pass-Through Costs: Can be Recovered but No Profit Allowed
• Disposal costs (landfill, recycling, greenwaste)
• Franchise fees
• Payments to affiliated companies (such as facility rent, interest and trucking charges)
Excluded and Limited Costs: No Revenues Allowed
• Charitable and political contributions • Non-IRS approved profit-sharing plans
• Entertainment • Fines and penalties
• Income taxes • Limits on corporate overhead
After organizing costs into these three categories, determining “operating profit ratios” and
overall revenue requirements is straightforward:
• The target is an 8% operating profit ratio on “allowable costs.”
• Pass-through costs may be fully recovered through rates but no profit is allowed on these
costs.
• No revenues are allowed for any excluded or limited costs.
In the case of SCSS, about 60% of their costs are subject to the 8% operating profit ratio; and
40% are pass-through costs that may be fully recovered from rates but no profit is allowed. No
recovery is allowed for excluded costs. The overall operating profit ratio after allowable and
pass-through costs is 5%.
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Preparing the Rate Request Application
Detailed “spreadsheet” templates for preparing the rate request application—including
assembling the required information and making the needed calculations—are provided in the
Rate Manual. SCSS has prepared their rate increase application in accordance with these
requirements (Appendix A); and the financial information provided in the application for 2019
and 2020 ties to its audited financial statements.
Proposed Rate Summary
The following summarizes the calculations that support the requested and recommended rate
increases:
Table 9. Proposed Rate Increase Summary
As reflected in this summary, all the rate-setting factors are the same for all four agencies are the
same except for the franchise fee adjustment (which reflects that higher franchise fees will be
required with the rate increase): 5% for the Oceano CSD and 10% for the other three agencies.
Implementation
The following summarizes key implementation concepts in the adopted rate-setting model:
• The “8%” operating profit ratio is a target; in the interest of rate stability, adjustments are
only made if the calculated operating profit ratio falls outside of 10% to 6%.
• On the other hand, if past ratios have been stronger than this target, then the revenue base is
re-set in the Base Year review.
Oceano Others
Allowable Costs 10,751,371 10,751,371
Allowable Profit (8% Operating Ratio)934,901 934,901
Pass-Through Costs
Disposal
Landfill 1,805,407 1,805,407
MRF (Recycling)1,143,280 1,143,280
Greenwaste 1,781,655 1,781,655
Franchise Fees 1,454,123 1,454,123
Related Party Costs 438,303 438,303
Total Pass-Through Costs 6,622,768 6,622,768
Allowed Revenue Requirements 18,309,041 18,309,041
Revenue without Rate Increase 15,260,678 15,260,678
Revenue Requirement: Shortfall (Surplus)3,048,363 3,048,363
Rate Base Revenue 18,309,041 18,309,041
Percent Change in Revenue Requirement 19.98%19.98%
Allowed Revenue Increase *21.03%22.19%
* Adjusted for 5% franchise fee in Oceano and 10% in others
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• Special rate increases for extraordinary circumstances may be considered.
The result of this process is a proposed rate increase of 22.19% (21.03% in the Oceano CSD).
RATE DIFFERENCES BETWEEN COMMUNITIES
If costs for Arroyo Grande, Grover Beach, Oceano and Pismo Beach are so similar, why are
the residential rates so different?
The short answer: history and different approaches to rate structure philosophies.
History
Until 1999, service levels under the Franchise Agreements with SCSS between these four
agencies were significantly different. The rates in place at that time became the basis for
subsequent rate reviews.
Rate Structure Principles
Most significantly, each agency has adopted different rate structure principles to recover similar
costs. For example, Pismo Beach has adopted a rate structure for its residential customers that
more closely reflects a “pay-as-you-throw” philosophy under which the “per gallon” costs for 32,
64 and 96 gallon containers are the same (for example, a 64-gallon container costs twice as much
as a 32-gallon one.) This results in lower monthly costs for 32-gallon customers and relatively
higher rates for 64 and 96-gallon customers.
On the other hand, Arroyo Grande has adopted rates that do not have as much difference
between container sizes (but still offer an incentive for smaller containers over larger ones),
recognizing collection economies of scale for larger versus smaller containers. In this case, 32-
gallon containers in Arroyo Grande are more expensive than in Pismo Beach, but 64-gallon
containers are less.
Both rate structures have their strong points: in the case of Pismo Beach, rates are more
reflective of disposal costs, whereas in Arroyo Grande they are more reflective of collection
costs. But the important point is that the revenue generating capability is the same even though
the rates are different.
Multi-Family and Non-Residential Rates
Lastly, multi-family and non-residential rates (which account for about 40% of SCSS revenues)
are similar in all four agencies: it is only in single family residential rates that there are
significant differences between communities.
COST ACCOUNTING ISSUES
As noted above, SCSS’s financial operations for Arroyo Grande, Grover Beach, Oceano and
Pismo Beach are closely related. Keeping costs and revenues segregated is further complicated
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by the fact that SCSS is a subsidiary of Waste Connections US (which acquired the parent
company in April 2002), which shares ownership with the following local companies:
• San Luis Garbage Company
• Mission Country Disposal
• Morro Bay Garbage Service
• Coastal Roll-Off Service
• Cold Canyon Land Fill
• Cold Canyon Processing Facility
Additionally, within the South County, SCSS’s service area includes:
• City of Arroyo Grande
• City of Grover Beach
• City of Pismo Beach
• Oceano Community Services District
• Nipomo Community Services District
• Avila Beach Community Services District
• Other unincorporated areas in the South County such as rural Arroyo Grande
Cost Accounting System
Audited financial statements are prepared for each company within Waste Connections’ central
coast operations by an independent certified public accountant; and SCSS’s auditors have
consistently issued “clean opinions” on its financial operations. However, only direct labor hours
for collection (and related compensation), liability insurance, franchise fees and revenues are
directly accounted for each company (like SCSS); and then within each agency serviced by it. As
summarized below for major cost categories, all other costs are allocated between companies
based on apportionments using generally accepted accounting principles:
Table 10. Cost Allocation Bases
Allocation Basis Major Cost Categories
Customer counts • Region and division overhead
• Office salaries
• Office expense
• Legal and accounting
Direct labor hours • Truck depreciation
• Truck repairs and tires
• Mechanic labor
• Gas and oil
Tonnage Disposal costs
• Landfill
• MRF/recycling
• Greenwaste
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Revenue • Corporate overhead (adjusted for Rate Manual limitations)
• Bad debt expense
• Other taxes
Containers • Container depreciation
• Container labor
• Container repairs
Gallons • Diesel fuel
These allocation bases seem reasonable. However, they are subject to periodic change as
determined by Waste Connections. Since these apportionments are a key basis for rate setting,
the bases of allocation for each cost category (including allocations of regional and district
overhead and accounting for direct costs) should be established in an updated Rate Manual.
COST OF LIVING “TRIGGER OPTION”
As noted above, Section 8.3 of the Franchise Agreements provides that if the rate increase
request compared with the rate in effect at the date of the agreement exceeds the cumulative cost
of living increase from that same date, each agency has the option of terminating the agreement
at any time within nine months following approval of the requested rate increase. While this
provision does not directly limit rate increase requests by SCSS to an amount that may be less
than that allowed under the rate-setting methodology, subjecting the Franchise Agreement to
possible termination if the rate request is greater than the cost of living threshold provides a
strong incentive for SCSS to do so, if possible.
Calculation of the Cost of Living Threshold
As recommended in the 2013 Interim Year rate review for consistency and clarity, the CPI-U rate
increases used in calculating Interim Year increases and the “trigger” threshold are based on
changes from June to June (given application submittal targets, this was the most recent date that
would consistently be available).
Along with the adjustment for the “weighted” greenwaste rate increase in 2012 of 1.7%
previously approved, the 2016 Franchise Agreement amendments provided for adjustments to
the threshold “trigger” of landfill rate increases, weighted by the ratio of landfill costs to total
costs (assumed at 25% based on recent trends).
• Table 11(a) provides the threshold calculation compared with actual rate increases and those
recommended for 2022.
• Table 11(b) provides landfill rates since 2008.
As reflected in Table 11(a), the cumulative changes in the cost of living (with adjustments for
greenwaste and landfill cost increases) is 34.87%. This compares with cumulative rate increases,
including those recommended of 22.19% for 2022 (21.03% for Oceano CSD) of 61.76%. This
would result in exceeding the “trigger” by 26.89%.
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Table 11(a). Trigger Threshold Calculation
Table 11(b). Landfill Rates Per Ton
Increase
Prorated
@
Year Actual Amount Percent 25%
2008 29.25 - 0.00% 0.00%
2009 29.25 - 0.00% 0.00%
2010 29.25 - 0.00% 0.00%
2011 34.25 5.00 17.09% 4.27%
2012 34.25 - 0.00% 0.00%
2013 34.25 - 0.00% 0.00%
2014 36.50 2.25 6.57% 1.64%
2015 38.75 2.25 6.16% 1.54%
2016 41.00 2.25 5.81% 1.45%
2017 41.00 - 0.00% 0.00%
2018 41.00 - 0.00% 0.00%
2019 41.00 - 0.00% 0.00%
2020 41.00 - 0.00% 0.00%
2021 41.00 - 0.00% 0.00%
2022 41.00 - 0.00% 0.00%
Note: Under long-term rate increases approved by the County, Cold Canyon Landfill was eligible for annual rate
increases of $2.25 per ton from 2017 to 2022, with a resulting rate of $54.50 by 2022, However, it chose not to do
so.
Rate Rate
June Index Amount Percent Greenwaste Landfill (1)Threshold Year Increase (2)
2009 215.693
2010 217.965 2.272 1.05%4.27%5.33%2011 0.00%
2011 225.722 7.757 3.56%1.70%0.00%5.26%2012 5.15%
2012 229.478 3.756 1.66%0.00%1.66%2013 3.20%
2013 233.504 4.026 1.75%1.64%3.40%2014 2.05%
2014 238.343 4.839 2.07%1.54%3.61%2015 0.00%
2015 238.638 0.295 0.12%1.45%1.58%2016 3.25%
2016 241.018 2.380 1.00%0.00%1.00%2017 1.10%
2017 244.955 3.937 1.61%0.00%1.61%2018 1.61%
2018 251.989 7.034 2.79%0.00%2.79%2019 10.06%
2019 256.143 4.154 1.62%0.00%1.62%2020 1.70%
2020 257.797 1.654 0.64%0.00%0.64%2021 0.70%
2021 271.696 13.899 5.12%0.00%5.12%2022 22.19%
Cumulative Total 56.003 25.96%1.70%8.91%34.87%61.76%
Requested Rate Increase Above Trigger Threshold 26.89%
1. Landfill rate increases prorated at 25% of total costs
2. Recommended rate for 2022, except for Oceano (21.03%)
US CPI-U Increase Allowed Adjustments
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However, it is important to note that this “trigger” calculation does not limit the allowable rate
increase that may be requested under the methodology set forth in the Franchise Agreements or
approved by the agencies.
Accordingly, if the proposed rate increases are approved, I recommend that the agencies consider
(as they did in as part of the 2019 Base Year review) adopting findings that they will not pursue
the “trigger” option.
Rate Manual Update. The merit of continuing with the “trigger option” is another area that
should be considered with the Rate Manual update.
COORDINATION WITH OTHER AGENCIES
SCSS has submitted similar rate requests to the three other agencies that regulate rates and
services in the other South County areas that it serves: County of San Luis Obispo, Avila Beach
Community Services District and the Nipomo Community Services District. These agencies are
likely to act on the requested rate increases within the same time frame as the four agencies
covered in this report.
Waste Connections (as San Luis Garbage Company) has also submitted a rate increase
application to the City of San Luis Obispo of 17.75%, which is scheduled for Council review on
April 19, 2022. As Mission County Disposal, it has also submitted initial rate applications for
Los Osos and the north coastal areas of about 40%.
SUMMARY
Based on the rate-setting policies and procedures formally adopted by Arroyo Grande, Grover
Beach, Oceano and Pismo Beach in their Franchise Agreements, this report concludes that:
• SCSS has submitted the required documentation required under its Franchise Agreements
with the four agencies.
• This results in a recommended rate increase of 22.19% in the cities of Arroyo Grande,
Grover Beach and Pismo Beach; and 21.03% in the Oceano CSD.
ATTACHMENTS
Appendix A: Base Year Rate Request Application from South County Sanitary Service
Appendix B: HZI Greenwaste Digester Cost Analysis
Page 300 of 340
Appendix A
BASE YEAR RATE REQUEST
APPLICATION
1. Base Year Application Summary
• City of Pismo Beach
• City of Arroyo Grande
• City of Grover Beach
• Oceano Community Services District
2. Supporting Schedules
• Financial Information: Cost and Revenue Requirements Summary
• Revenue Offset Summary
• Cost Summary for Base Year
• Base Year Revenue Offset Summary
• Operating Information
• Rate Survey
Page 301 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Summary CITY OF PISMO BEACH
Requested Increase
Digester Expense 6.2%
Capital Purchases 5.9% Market Rate Wage Adjustment 5.6%
Commingle Processing Fee 1.9% Other 2.6%
1. Rate Increase Requested 22.19%
Rate Schedule
Current Increased Adjustment New
Rate Schedule Rate Rate (a) Rate
Single Family Residential
2. Economy Service (1 - can curb) $17.31 $3.84 $21.15
4. Standard Service (2- can curb) $34.63 $7.69 $42.32
5. Premium Service (3 - can curb) $51.94 $11.53 $63.47
(a) Calculated rates are rounded up to the nearest $0.01.
6.Multiunit Residential and Non-residential Rate increases of 22.19%
will be applied to all rates in each structure
with each rate rounded to the nearest $0.01
Certification
To the best of my knowledge, the data and information in this application is complete, accurate, and consistent with the instructions
provided by the Rate Setting Manual.
Name:Jeff Clarin Title:District Manager
Signature: Date:10/20/21
Revised 2/18/22
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 1 of 6
Page 302 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Summary CITY OF ARROYO GRANDE
Requested Increase
Digester Expense 6.2%
Capital Purchases 5.9% Market Rate Wage Adjustment 5.6%
Commingle Processing Fee 1.9% Other 2.6%
1. Rate Increase Requested 22.19%
Rate Schedule
Current Increased Adjustment New
Rate Schedule Rate Rate (a) Rate
Single Family Residential
2. Economy Service (1 - can curb) 19.46$ $4.32 $23.78
4. Standard Service (2- can curb) 25.29$ $5.61 $30.90
5. Premium Service (3 - can curb) 31.13$ $6.91 $38.04
(a) Calculated rates are rounded up to the nearest $0.01.
6.Multiunit Residential and Non-residential Rate increases of 22.19%
will be applied to all rates in each structure
with each rate rounded to the nearest $0.01
Certification
To the best of my knowledge, the data and information in this application is complete, accurate, and consistent with the instructions
provided by the Rate Setting Manual.
Name:Jeff Clarin Title:District Manager
Signature: Date:10/20/21
Revised 2/18/22
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 1 of 6
Page 303 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Summary CITY OF GROVER BEACH
Requested Increase
Digester Expense 6.2%
Capital Purchases 5.9% Market Rate Wage Adjustment 5.6%
Commingle Processing Fee 1.9% Other 2.6%
1. Rate Increase Requested 22.19%
Rate Schedule
Current Increased Adjustment New
Rate Schedule Rate Rate (a) Rate
Single Family Residential
2. Economy Service (1 - can curb) 17.65$ $3.92 $21.57
4. Standard Service (2- can curb) 23.85$ $5.29 $29.14
5. Premium Service (3 - can curb) 30.03$ $6.66 $36.69
(a) Calculated rates are rounded up to the nearest $0.01.
6.Multiunit Residential and Non-residential Rate increases of 22.19%
will be applied to all rates in each structure
with each rate rounded to the nearest $0.01
Certification
To the best of my knowledge, the data and information in this application is complete, accurate, and consistent with the instructions
provided by the Rate Setting Manual.
Name:Jeff Clarin Title:District Manager
Signature: Date:10/20/21
Revised 2/18/22
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 1 of 6
Page 304 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Summary OCEANO COMMUNITY SERVICE DISTRICT
Requested Increase
Digester Expense 6.2%
Capital Purchases 5.9% Market Rate Wage Adjustment 5.6%
Commingle Processing Fee 1.9% Other 1.4%
1. Rate Increase Requested 21.03%
Rate Schedule
Current Increased Adjustment New
Rate Schedule Rate Rate (a) Rate
Single Family Residential
2. Economy Service (1 - can curb) 14.98$ $3.15 $18.13
4. Standard Service (2- can curb) 21.56$ $4.53 $26.09
5. Premium Service (3 - can curb) 42.19$ $8.87 $51.06
(a) Calculated rates are rounded up to the nearest $0.01.
6.Multiunit Residential and Non-residential Rate increases of 21.03%
will be applied to all rates in each structure
with each rate rounded to the nearest $0.01
Certification
To the best of my knowledge, the data and information in this application is complete, accurate, and consistent with the instructions
provided by the Rate Setting Manual.
Name:Jeff Clarin Title:District Manager
Signature: Date:10/20/21
Revised 2/18/22
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 1 of 6
Page 305 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Current
Financial Information Base Year
2019 2020 2021 2022 2023
(from Pg. 4)
6. Direct Labor $3,258,214 $3,614,140 $3,638,218 $3,922,681 $4,040,361
7. Corporate Overhead $350,343 $356,299 $359,149 $378,184 $389,529
8. Office Salaries $688,788 $768,706 $758,312 $835,736 $859,332
9. Other General and Admin Costs $4,482,056 $4,990,560 $5,899,433 $5,614,771 $7,809,122
10 Total Allowable Costs $8,779,401 $9,729,705 $10,655,112 $10,751,372 $13,098,345
11. Operating Ratio 97.3% 98.2% 103.6% 92.0% 92.0%
12.Allowable Operating Profit $245,196 $179,075 ($366,502) $934,902 $1,138,986
13. Tipping Fees $2,754,458 $2,924,849 $3,012,594 $4,730,341 $2,978,173
14. Franchise Fees $1,482,198 $1,629,121 $1,652,070 $1,454,123 $1,497,747
15. AB939 Fees $0 $0 $0 $0 $0
16. Payments to Affiliated Companies* $281,020 $337,664 $377,981 $438,302 $477,779
17. Total Pass Through Costs $4,517,676 $4,891,634 $5,042,645 $6,622,767 $4,953,699
* Affiliate Payments include interest, lease payments, and transportation
18. Revenue Requirement $13,542,273 $14,800,414 $15,331,255 $18,309,041 $19,191,030
19. Total Revenue Offsets $13,542,273 $14,800,414 $15,331,255 $15,260,678 $15,413,625
(from Page 3)
20. Net Shortfall (Surplus)$3,048,363
21. Total Residential and Non-residential Revenue without increase Oceano Nipomo
in Base Year (pg.5, line 76) $15,260,678 $15,260,678 $15,260,678
22. Percent Change in Residential and Non-residential Revenue Requirement 19.98% 19.98% 19.14%
23. Franchise Fee Adjustment Factor (1 - 6 percent) 90.000% 95.000% 90.000%
22.19% 21.03% 21.27%
Limitation due to cumlative increases
24. Percent Change in Existing Rates 22.19% 21.03% 21.27%
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 2 of 6
Section III-Pass Through Costs
Historical Projected
Section I-Allowable Costs
Section II-Allowable Operating Profit
Section III-Pass Through Costs
Section III-Pass Through Costs
Page 306 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Revenue Offset Summary
Current
Base Year
2019 2020 2021 2022 2023
Residential Revenue (without increase in Base Yr.)
28. Single Family Residential $7,924,043 $8,627,550 $8,780,617 $8,769,933 $8,857,632
Multiunit Residential Dumpster
29. Number of Accounts
30. Revenues
31. Less Allowance for Uncollectible Resi Accounts $0 $0 $0 $0 $0
32.Total Residential Revenue $7,924,043 $8,627,550 $8,780,617 $8,769,933 $8,857,632
Non-residential Revenue (without increase in Base Yr.)
Account Type
Non-residential Can
33. Number of Accounts 11 11 12
34. Revenues $5,513 $5,568 $5,624
Non-residential Wastewheeler
35. Number of Accounts 503 508 513
36. Revenues $544,220 $549,662 $555,159
Non-residential Dumpster
37. Number of Accounts 1,576 1,592 1,608
38. Revenues $5,613,237 $6,171,381 $5,983,795 $5,917,531 $5,976,706
39. Less: Allowance for Uncollectible Non-resid $0 $0 $0 $0 $0
40.Total Non-residential Revenue $5,613,237 $6,171,381 $6,533,528 $6,472,761 $6,537,488
45.Interest on Investments $0 $0 $0 $0 $0
46.Other Income $4,993 $1,483 $17,111 $17,984 $18,505
47.Total Revenue Offsets $13,542,273 $14,800,414 $15,331,255 $15,260,678 $15,413,625
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 3 of 6
Section VII - Revenue Offsets
Historical Projected
Page 307 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Cost Summary for Base Year
Description of Cost BASE YEAR
2019 2020 2021 2022 2023
Labor $3,020,612 $3,353,557 $3,377,752 $3,642,382 $3,751,654
Payroll Taxes $237,602 $260,583 $260,466 $280,299 $288,708
48.Total Direct Labor $3,258,214 $3,614,140 $3,638,218 $3,922,681 $4,040,361
49. Corporate Overhead $370,263 $387,844 $460,472 $484,877 $499,423
Less limitation (enter as negative) ($19,920) ($31,545) ($101,323)($106,693) ($109,894)
Total Corporate Overhead $350,343 $356,299 $359,149 $378,184 $389,529
Office Salaries $642,368 $722,755 $701,402 $773,471 $795,199
Payroll Taxes - Office $46,420 $45,951 $56,910 $62,265 $64,133
50.Total Office Salaries $688,788 $768,706 $758,312 $835,736 $859,332
Bad Debt $12,541 $12,182 $15,064 $15,064 $15,064
Allocated expenses $0 $0 $0 $0 $0
Bonds expense $6,877 $5,221 $5,153 $5,426 $5,589
Depreciation $406,756 $535,997 $1,129,264 $1,534,705 $1,827,206
Drive Cam fees $21,242 $19,353 $20,599 $21,690 $22,341
Dues and Subscriptions $20,483 $5,793 $19,974 $21,033 $21,664
Facilities $59,584 $43,035 $29,218 $30,766 $31,689
Gas and oil $914,400 $821,425 $947,541 $952,847 $980,712
Insurance $860,855 $1,062,848 $1,225,897 $1,361,460 $1,402,304
Laundry (Uniforms) $33,527 $29,461 $29,837 $31,418 $32,361
Legal and Accounting $43,392 $46,291 $51,310 $53,890 $55,428
Miscellaneous and Other $7,943 $5,614 $5,144 $5,416 $5,579
Office Expense $211,414 $229,923 $254,048 $268,409 $276,461
Operating Supplies $59,319 $83,727 $73,903 $77,820 $80,155
Other Taxes $37,649 $40,287 $39,285 $41,236 $42,399
Outside Services $1,128,991 $1,244,791 $1,231,253 $328,750 $2,120,266
Public Relations and Promotion $5,119 $8,013 $7,639 $7,654 $7,663
Postage $21,635 $8,711 $12,894 $13,578 $13,985
Permits $60,344 $67,486 $92,393 $97,290 $100,208
Relocation $18,530 $30,701 $22,040 $22,040 $22,040
Rent $3,000 $2,250 $11,023 $12,497 $12,872
Telephone $13,294 $36,444 $36,121 $38,035 $39,176
Tires $100,399 $127,834 $144,039 $151,673 $156,223
Travel $27,991 $8,712 $12,431 $13,091 $13,483
Truck Repairs $389,414 $492,848 $464,015 $488,608 $503,266
Utilities $17,357 $21,613 $19,349 $20,375 $20,986
51.Total Other Gen/Admin Costs $4,482,056 $4,990,560 $5,899,433 $5,614,771 $7,809,122
52.Total Tipping Fees $2,754,458 $2,924,849 $3,012,594 $4,730,341 $2,978,173
53.Total Franchise Fee 1,482,198.00 $1,629,121 $1,652,070 $1,454,123 1,497,747.16
54.Total AB 939/Regulatory Fees $0 $0 $0 $0 $0
55.Total Lease Pmt to Affil Co.'s $142,332 $170,111 $172,663 $181,814 $187,268
55a.Interest Expense (to affiliate)$87,922 $133,282 $162,043 $213,214 $247,236
55b.Total Transportation to Affil Co.'s $50,766 $34,271 $43,275 $43,275 $43,275
56.Total Cost $13,297,077 $14,621,339 $15,697,757 $17,374,139 $18,052,043
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 4 of 6
Page 308 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Base Year Revenue Offset Summary For Information Purposes Only
Description of Revenue Overall Franchise Refuse Collection Non-franchise
Total Total Arroyo Pismo Grover Unincorporated Total
Residential Revenue
(without increase in Base Year)
57. Single Family Residential $8,769,933 $8,769,933 $1,826,861 $1,185,972 $1,173,008 $4,584,092
Multiunit Residential Dumpster
58. Number of Accounts 0 0
59. Revenues $0 $0
60. Less Allowance for Uncollectable $0 $0
61.Total Residential Revenue $8,769,933 $8,769,933 $1,826,861 $1,185,972 $1,173,008 $4,584,092 $0
Non-residential Revenue (without increase in Base Year)
Account Type
0.34% 0.35% 33.05% 15.36% 0.00% 0.00%
Non-residential Can
62. Number of Accounts 11 11 5 1 4 2
63. Revenues $5,568 $5,568 $1,416 $280 $1,033 $2,840
Non-residential Wastewheeler 3.4%0.0%
64. Number of Accounts 503 503 139 136 98 131
65. Revenues $549,662 $549,662 149,429 195,948 84,569 119,716
Non-residential Dumpster 96% 17% 38% 3%
66. Number of Accounts 1,576 1576 402 229 321 625 0
67. Revenues $5,917,531 $5,917,531 $1,577,642 $1,333,364 $828,238 $2,178,286
68. Less: Allowance for Uncollectible
Non-residential Accounts $0 $0
69.Total Non-residential Revenue $6,472,761 $6,472,761 $1,728,486 $1,529,592 $913,840 $2,300,842 $0
74.Interest on Investments $0 $0 $0 $0 $0 $0 $0
75.Other Income $17,984 $0 $0 $0 $0 $0 $17,984
76.Total Revenue Offsets $15,260,678 $15,242,694 $3,555,347 $2,715,564 $2,086,848 $6,884,935 $17,984
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 5 of 6
Section VII-Revenue Offsets
Page 309 of 340
South County Sanitary Service
2022 Base Year Rate Adjustment Application
Operating Information
Percent Percent Percent Base Year Percent
2019 Change 2020 Change 2021 Change 2022 Change 2023
Residential
Accounts
77. Arroyo Grande 5,827 1.1% 5,890 0.6% 5,924 1.0% 5,983 1.0% 6,043
Grover Beach 4,216 0.4% 4,233 0.4% 4,249 1.0% 4,291 1.0% 4,334
Pismo Beach 3,816 0.1% 3,819 0.2% 3,828 1.0% 3,866 1.0% 3,905
Oceano CSD 1,863 0.4% 1,870 1.6% 1,899 1.0% 1,918 1.0% 1,937
Nipomo CSD 4,066 0.8% 4,097 0.9% 4,135 1.0% 4,176 1.0% 4,218
County 6,881 2.2% 7,034 1.4% 7,130 1.0% 7,201 1.0% 7,273
26,669 1.0% 26,943 0.8% 27,165 1.0% 27,437 1.0% 27,711
78. Routes-Garbage 7 26.5% 9 -13.9% 8 0.0% 8 0.0% 8
79. Routes-Recycling 6 26.5% 8 -13.9% 7 0.0% 7 0.0% 7
80. Direct Labor Hours 28,522 26.5% 36,082 -13.9% 31,059 0.0% 31,059 0.0% 31,059
Non-residential Garbage
Accounts
80. Arroyo Grande 490 0.2% 491 0.6% 494 1.0% 499 1.0% 504
Grover Beach 438 0.7% 441 0.5% 443 1.0% 447 1.0% 452
Pismo Beach 386 1.8% 393 -0.5% 391 1.0% 395 1.0% 399
Oceano CSD 190 0.5% 191 0.5% 192 1.0% 194 1.0% 196
Nipomo CSD 214 -2.3% 209 0.0% 209 1.0% 211 1.0% 213
County 508 -5.9% 478 2.5% 490 1.0% 495 1.0% 500
2,226 -1.0% 2,203 0.7% 2,219 1.0% 2,241 1.0% 2,264
81. Routes-garbage 8 26.5% 10 -13.9% 8 0.0% 8 0.0% 8
Routes-recycling 3 26.5% 4 -13.9% 4 0.0% 4 0.0% 4
82. Direct Labor Hours 22,871 26.5% 28,933 -13.9% 24,905 0.0% 24,905 0.0% 24,905
Recyclable Materials - All areas-Commingled Recycling (in tons)
Accounts
83. Tons Collected 13,275 -4.0% 12,740 3.0% 13,123 3.0% 13,516 1.0% 13,651
Recyclable Materials - All areas-Greenwaste Recycling
Routes 5 26.5% 7 -13.9% 6 0.0% 6 0.0% 6
Tons Collected 13,631 -0.9% 13,511 3.0% 13,916 3.0% 14,334 1.0% 14,477
Direct Labor Hours 10,934 26.5% 13,833 -13.9% 11,907 0.0% 11,907 0.0% 11,907
Garbage Tons Collected 43,020 -3.5% 41,507 3.0% 42,752 3.0% 44,034 1.0%44,475
Fiscal Year: 1-1-2022 to 12-31-2022 Pg. 6 of 6
Historical Current Projected
Section IX-Operating Data
Page 310 of 340
Rate Comparisons for Garbage Service
Service Size Pismo
Beach 1
South County
Urban 1
Arroyo
Grande 1 Atascadero Templeton San Miguel Paso
Robles2
City of Santa
Maria 3,4
Santa Barbara
County (Northern)4 City of Santa Barbara
20 Gallon
35 Gallon 17.31$ 25.60$ 19.46$ 28.55$ 31.40$ 28.33$ 30.90$ 25.84$ 45.30$
65 Gallon 34.63$ 34.04$ 25.29$ 44.50$ 45.01$ 44.48$ 51.12$ 30.69 27.89$ 56.15$
95 Gallon 51.94$ 47.46$ 31.13$ 55.77$ 45.95$ 61.06$ 57.25$ 34.81 29.86$ 67.00$
2 yard (1X WK)120.91$ 129.25$ 122.10$ 146.79$ 129.54$ 103.98$ 168.68$ 166.72 167.72$ 248.79$
Notes:
1 Scheduled increases in 1/1/2022
2 Paso Robles does 40 gallon cart pricing
3 65 gallon Scheduled to increase to $32.70 in 1/1/22 and $34.71 in 7/1/22, and 95 gallon Scheduled to increase to $38.07 in 1/1/22 and $41.34 in 7/1/22
4 Weekly Trash pick-up but every other week recycling and green waste pick-up.
Page 311 of 340
HZI Cost Increase SummaryAppendix BOriginalCost Category Plan 2021 2022 Amount%Comment Staffing and Administrative Cost 1,090$ 1,592$ 1,706$ 616$ 57%Staff operation requirements increased from 3 to 6 team members due to feedstock profile, increased maintenance, equipment change out and operational demands. Additionally salary increases have been necessary to meet CA labor market demands. Administratively pollution insurance was added and audit and legal fees were increased to meet reporting requirements.O&M Expense495$ 1,747$ 1,439$ 944$ 191%Increased cost due to CHP maintenance increases related to gas cycling, dosing feeder erosion, screw feeder premature erosion, shredder blade erosion and damage due to contamination, digestate pump rebuild frequency due to sand, premature wear and replacement of the decanter, and continued vacuum truck clean out of the sand build-up. Added +250K/year for management of backend products and front end peak loading;Capital Expense1,487$ 1,945$ 1,946$ 459$ 31%Added Capital cost includes Feed Bunker Wall extension, Speed Screen, Fat, Oils, and Grease system, and redundant pumps related to decreased food waste and sand issues in the CA environmentTotal Cost 3,072$ 5,284$ 5,091$ 2,019$ - Total Service Fee1,749$ 1,779$ 3,861$ 2,082$ 119%Increase requested equates closely to cost increase seen since original plan of monthly service feesChange(1,323)$ (3,505)$ (1,230)$ 63$ VariancePage 312 of 340
Notice of Public Hearing Regarding
Proposed Solid Waste Rate Increase
Property Owners and Tenants - Customers:
This notice is intended to inform you that the City of Arroyo Grande
South County Sanitary Service (the
within the City. The Proposed Rate Increase will be considered by the Council at the date, time, and location
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
following information:
The Date, Time, and Place of the Public Hearing;
The Reason for the Proposed Rate Increase; and
The Basis for the Proposed Rate Increase; and
The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
Date:June 14, 2022 Time:6:00 pm
Place:Arroyo Grande City Council Chambers, 215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support of and in opposition to
the Proposed Rate Increase and whether or not a Majority Protest exists pursuant to the California
Constitution (as described below). If approved, the Proposed Rate Increase would become effective on June
15, 2022.
Reason for the Proposed Rate Increase
The Proposed Rate Increase is 22.19 percent for solid waste, recycling, and green waste/organics collection
services. In addition, there will be a temporary 11.95 percent increase to recover revenue lost due to this rate
increase being delayed from March 1, 2022 to June 15, 2022. This recovery component will expire January 1,
2023. The increase is necessary for the Garbage Company to continue to provide safe, environmentally sound,
and reliable solid waste, recycling, green waste/organics collection, transportation and disposal/processing
services to the citizens of the City. Several factors contributed to this rate increase including, but not limited
to: increased costs associated with the purchase and operation of collection vehicles, fuel costs, labor costs,
and increased costs associated with the organics digester facility.
The organics digester facility is required by California Senate Bill 1383 (SB 1383), and previously approved
California Assembly Bill 1826 (AB 1826). SB 1383 is a recent state law passed with the goal of reducing
methane. Methane is a potent greenhouse gas, with more than 80 times the warming power of carbon
dioxide, and is a major component of decomposing organic waste. In response to the harmful effects of
methane gas, Cal Recycle (a branch of the California Environmental Protection Agency) adopted regulations
implementing SB 1383 in the fall of 2020. Key components of SB 1383 include implementing organic waste
collection programs (including food waste), monitoring organics carts for contamination, and reporting data.
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with thespecified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
The Date, Time, and Place of the Public HearingThe Date, Time, and Place of the Public Hearing ;
The Reason for the Proposed Rate Increase;The Reason for the Proposed Rate Increase;and
The Basis for the Proposed Rate IncreaseThe Basis for the Proposed Rate Increase ; and
The Majority Protest Procedures.The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
June 14, 2022 Time:6:00 pm
e City Council Chambers, 215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support
the Proposed Rate Increase and whether or not a Majority Protest exist
Constitution (as described below).If approved, the Proposed Rate Increase would become effective on
Reason for the Proposed Rate IncreaseReason for the Proposed Rate Increase
Proposed Rate Increase is Proposed Rate Increase is 22.1922.19 percent for solid waste, recyclpercent for solid waste, recycl
services. In addition, there will be a services. In addition, there will be a temporarytemporary
increase being delayed increase being delayed from March 1, 2022 tofrom March 1, 2022 to
s necessary for the Garbage Company to continue to provide safe, environmentally sound,s necessary for the Garbage Company to continue to provide safe, environmentally sound,
recycling, green waste/organics collection, transportation and disposal/processingrecycling, green waste/organics collection, transportation and disposal/processing
to the citizens of the City. Seto the citizens of the City. Se
ATTACHMENT 2
Page 313 of 340
AB 1826 requires local jurisdictions to develop a program to divert organic waste from landfills to an
authorized composting facility like an anaerobic digester.
Basis of the Proposed Rate Increase
The Proposed Rate Increase of 22.19 percent is based on the following cost increases incurred by the Garbage
Company:
1. 5.88 percent of the Proposed Rate Increase is for capital investment costs of new collection
vehicles, replacement containers and additional containers to meet the demands of SB 1383
compliance.
2. 6.20 percent of the Proposed Rate Increase is for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester.
3. 5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and
retain safe, quality employees.
4. 1.88 percent of the Proposed Rate Increase is for increases the commingle processing fee
5. 2.60 percent of the Proposed Rate Increase is for increases in other operational expenses
The additional temporary 11.95 percent recovery rate increase is for the delayed rate implementation
that was no fault of the Garbage Company. The total rate increase implemented June 15, 2022 will be
34.14 percent. The temporary 11.95 percent recovery rate increase will expire January 1, 2023, net of
any Consumer Price Index adjustment as discussed next.
In addition, commencing on January 1, 2023 and January 1, 2024, rates shall be increased based on the
following:
1.
Price Index for Urban Consumers based on the All U.S. City Average, Bureau of Labor
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024.
The January 1, 2023 CPI rate adjustment will be applied after the 11.95 percent recovery
rate increase is removed.
At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account for operational and capital cost
increases due largely to tasks associated with the implementation of SB 1383. These include the following
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
record keeping programs; establishing, administering, and implementing the edible food recovery
requirements; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waivers, and issuing educational notices where
necessary and/or appropriate; and required reporting to CalRecycle. The adopted fee will be effective on July
1, 2022. The City has authorized the Garbage Company to bill this additional fee on behalf of the IWMA.
The IWMA is a Joint Powers Authority formed to plan and implement regional solid waste and hazardous
waste programs mandated by State law. The Joint Powers Agreement between the City of Arroyo Grande and
the IWMA can be made available by the City upon request or on the IWMA website at www.iwma.com.
A copy of the 2022 Base Year Rate Adjustment Application, which provides additional information on the
300 East Branch St., Arroyo Grande,
California.
for increased capital equipment investments for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester. and escalating operating expenses related to the Anaerobic Digester.
percent of the Proposed Rate Increase is for market wage adjustments to attract and percent of the Proposed Rate Increase is for market wage adjustments to attract and
the Proposed Rate Increase is for increases the commingle processing feethe Proposed Rate Increase is for increases the commingle processing fee
or increases in other operational expenses or increases in other operational expenses
percent recovery rate increase is for the delaypercent recovery rate increase is for the delay ed rate implementatiate implementati
that was no fault of the Garbage Company. The total rate increase implemented that was no fault of the Garbage Company. The total rate increase implemented June 15
percent recovery rate increase will expire January 1, 2023, net of percent recovery rate increase will expire January 1, 2023, net of
ussed next.
addition, commencing on January 1, 2023 and January 1, 202and January 1, 202 4, rates shall be increased based on the , rates shall be increased based on the
Consumers bConsumers based on the Allased on the All U.S. City Average, Bureau of Labor
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for JaStatistics for the month of June 2022 for January 1, 2023 and June 2023 for Ja
The January 1, 2023 CPI rate adjustment will be applied after the The January 1, 2023 CPI rate adjustment will be applied after the
crease is removcrease is removed.ed.
t the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board t the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account for operational and capital cost Meeting, a 5.4% solid waste management fee was adopted to account for operational and capital cost
increases due largely to increases due largely to tasks associated tasks associated with with the implementati
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
record keeping programs; establishing, administering, and implementing the edible food record keeping programs; establishing, administering, and implementing the edible food
; monitoring and education, including, but not limited to, monitoring compliance through route ; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waivers, and issuing educational notices where reviews and evaluations, determining the applicability of waivers, and issuing educational notices where
necessary and/or appropriate; and rnecessary and/or appropriate; and r
1, 2022. The City has authorized the Garbage Company to bill this 1, 2022. The City has authorized the Garbage Company to bill this
Page 314 of 340
How Do I Protest the Proposed Rate Increase?
Pursuant to Section 6 of Article XIII D of the California Constitution, the following persons may submit a
written protest against the Proposed Rate Increase to the City Clerk before the close of the Public Hearing
referenced above.
An owner(s) of property (parcel(s)) receiving solid waste, recycling, and green waste services within
the City limits. If the person(s) signing the protest, as an owner, is not shown on the last equalized
assessment roll as the owner of the parcel(s) then the protest must contain or be accompanied by
written evidence that such person signing the protest is the owner of the parcel(s) receiving
services;
or
the corresponding parcel receiving solid waste, recycling, and green waste services within the City
limits (tenant-customer).
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
r (APN) of the parcel or parcels which receive solid waste, recycling, and green waste
services, and a signature by either the owner or the tenant-customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to
the requirements of Section 6 of Article XIII D of the California Constitution. Written protests will not be
accepted by e-mail or by facsimile. Verbal protests will not be counted in determining the existence of a
majority protest. To be counted, a protest must be received in writing by the City Clerk before the close of the
Public Hearing referenced above.
Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo Grande
Attn: City Clerk
300 East Branch Street
Arroyo Grande, CA 93420
Written protests may also be personally delivered to the City Clerk located at 300 East Branch Street, Arroyo
Grande, California.
If valid written protests are presented by a majority of owners and/or tenants-customers of parcels receiving
solid waste, recycling, and green waste services within the City limits, then the City will not adjust/increase the
rates for the services.
green waste services within the green waste services within the
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
r (APN) of the parcel or parcels which recr (APN) of the parcel or parcels which rec eive solid waseive solid waste, recycling, and green waste recycling, and green waste
ure by either the owner or the tenanture by either the owner or the tenant --customer of the parcel or parcels. One written customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subjprotest to the Proposed Rate Increase subj
ments of Section 6 of Article XIII D of the Calif ornia Constitution. Written protests will not be ornia Constitution. Written protests will not be
mail or by facsimile. Verbal protests will not be counted in determining the existenmail or by facsimile. Verbal protests will not be counted in determining the existen
protest must be rbe received in writing by the City Clerk before the ceceived in writing by the City Clerk before the c
Written protests regarding the solid waste rate increase may be mailed to:Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo GrandeCity of Arroyo Grande
Attn: City Clerktn: City Clerk
300 East Branch Street300 East Branch Street
ArroArroyo Grande,yo Grande,
Written protests may also be personally delWritten protests may also be personally delivered to the City Clerk
California. California.
If valid written protests are presented by a majority of owneIf valid written protests are presented by a majority of owne
, recycling, and green waste, recycling, and green waste
rates for the services. rates for the services.
Page 315 of 340
SOUTH COUNTY SANITARY SERVICE
RATE INCREASE EFFECTIVE JUNE 15, 2022
CITY OF ARROYO GRANDE
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed
Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
RESIDENTIAL:
32 Gallon Waste Wheeler 1 $19.46 $6.64 $26.10
64 Gallon Waste Wheeler 1 $25.29 $8.63 $33.92
96 Gallon Waste Wheeler 1 $31.13 $10.63 $41.76
TWO-64 Gallon Waste Wheelers 1 $36.98 $12.63 $49.61
ONE 64 & ONE 96 Gallon 1 $42.84 $14.63 $57.47
TWO-96 Gallon Waste Wheelers 1 $48.67 $16.62 $65.29
Residential customers must use the waste wheelers provided by the garbage company. This solid service
fee for residential trash collections (container with black or gray lid) includes once a week pick-up of one
greenwaste/organics container (green lid), and one recycling container (blue lid).
MISCELLANEOUS CHARGES - ALL
CUSTOMERS:
Overstacked Garbage & extra bags
Minimum/unit each $5.51 $1.88 $7.39
Overstacked Greenwaste & extra
bags Minimum/unit each $2.77 $0.95 $3.72
Overstacked Blue Bin & extra bags
Minimum/unit each $1.55 $0.53 $2.07
In yard service (per can or
commodity) IN ADDITION TO
STANDARD GARBAGE RATES per month $13.76 $4.70 $18.45
Monthly charge for additional 96-
gallon green waste service per month $3.80 $1.30 $5.10
Extended Vacation Service per month $15.78 $5.39 $21.17
Vacant Rate per month $15.78 $5.39 $21.17
Waste wheeler cleaning each time $20.52 $7.01 $27.53
Trip charge each time $33.07 $11.29 $44.36
Non-payment downsize service each time $33.07 $11.29 $44.36
Non-payment redeliver waste
wheeler each time $33.07 $11.29 $44.36
Non-payment reconnect service each time $33.07 $11.29 $44.36
Small item pickup (TV, toilet) each $32.27 $11.02 $43.29
Appliance pickup-residential each $45.51 $15.54 $61.05
Garbage extras on your scheduled
pickup day per yard $11.62 $3.97 $15.59
Garbage extras -NOT ON YOUR
SCHEDULED PICKUP DAY per yard $31.25 $10.67 $41.92
Re-deliver bin on stopped acct each time $39.44 $13.47 $52.91
$8$8.63
$10.63$10.63
$12.63$12.63
$42.84 $42.84 $14.63$14.63
$4$48.67 8.67 $16.62$16.62
ust use the waste wheelers provided by the garbage company. This solid service ust use the waste wheelers provided by the garbage company. This solid service
fee for residential trash collections (container with black or gray lid) includes once a week pickfee for residential trash collections (container with black or gray lid) includes once a week pick
d one recycling containd one recycling container (blue lid).er (blue lid).
each $5.51 $5.51
each each $2.77
Overstacked Blue Bin & extra bags Overstacked Blue Bin & extra bags
each each
In yard service (per can or In yard service (per can or
commodity) IN ADDITION TO commodity) IN ADDITION TO
STANDARD GARBAGE RATESSTANDARD GARBAGE RATES per month
charge for additional 96charge for additional 96-
gallon green waste sergallon green waste servicevice per monthper month
Extended Vacation SeExtended Vacation Service per monthper month
Vacant RateVacant Rate
Waste wheeler cleaningWaste wheeler cleaning
downsize servicedownsize service
Page 316 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed
Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
Stand by time per hour $66.60 $22.74 $89.34
Tax Lien Cert. Mail Fee $4.05 $1.38 $5.43
City Clean Up $11.28 $3.85 $15.13
Extra bin cleaning $61.55 $21.02 $82.57
Damage/Destruction of bins or
waste wheelers by quote only
Larger than residential appliance or
glass, glass doors, or plate glass by quote only
Short Term Dumpsters:
Delivery & Pickup-Bin $39.46 $13.47 $52.93
Delivery & Pickup-Waste Wheeler $13.76 $4.70 $18.46
Rental Per Day $2.92 $1.00 $3.92
Empties Per Yard $31.25 $10.67 $41.92
Mattress:
Twin Each $17.91 $6.12 $24.03
Double Each $17.91 $6.12 $24.03
Queen Each $17.91 $6.12 $24.03
King Each $17.91 $6.12 $24.03
ADDITIONAL INFORMATION ALL CUSTOMERS:
1. Customers requesting Temporary Bins or Roll-off Box Service can call the office for current rates
2. Polystyrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash. Please
bag Styrofoam packing peanuts before placing in trash container.
3. It is encouraged to bag your trash in the garbage container but do not bag your recyclables or green waste in
their respective containers and keep it loose.
4. Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any obstacles
(i.e mailboxes, cars, etc) before 6:00am on collection service day.
5. The fee schedule above only includes the Garbage Company rates and does not include IWMA fees, which are
separately noted on the billings.
6. Late Fees are imposed for residential customers over 30 days delinquent. The fee is 1.5% per month of the
outstanding charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at the
bottom of every bill.
7. Customers can be responsible for contamination fees
Any additional recycling, including greenwaste/organic services are charged out at 50% of the
garbage rate.
$39.46 $39.46 $13.47$13.47
$13.76 $13.76 $4.70$4.70
$2.92 $1.00
$31.25 $31.25 $10.67
$17.91 $17.91
Each $17.91
Each $17.91 $17.91
EachEach $17.91 $17.91
INFORMATION ALL CUSTOMERS:
Customers requesting Temporary Bins or RollCustomers requesting Temporary Bins or Roll-off Box Service can call off Box Service can call
rofoam, Plastic #6) is not rofoam, Plastic #6) is not collected for recycling and should be thrown away as trash. Please collected for recycling and should be thrown away as trash. Please
bag Styrofoam packing peanuts before placing in trash container. bag Styrofoam packing peanuts before placing in trash container.
It is encouraged to bag yo ur trash in the garbage container but do not bag your reur trash in the garbage container but do not bag your re
their respective containers and keep it loose. their respective containers and keep it loose.
Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any obstacles Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any obstacles
lboxes, cars, etc) before 6:00am on collection service dlboxes, cars, etc) before 6:00am on collection service d
The fee schedule above only includes the Garbage Company rates and does not include IWMA fees, which are The fee schedule above only includes the Garbage Company rates and does not include IWMA fees, which are
separately noted on the billings.separately noted on the billings.
Late Fees are imposed for residentLate Fees are imposed for resident
outstanding charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at the outstanding charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at the
Customers can be responsible for Customers can be responsible for
Page 317 of 340
Notice of Public Hearing Regarding
Proposed Solid Waste Rate Increase
Property Owners and Tenants - Customers:
This notice is intended to inform you that the City of Arroyo Grande (the
South County Sanitary Service (the
within the City. The Proposed Rate Increase will be considered by the Council at the date, time, and location
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
following information:
The Date, Time, and Place of the Public Hearing;
The Reason for the Proposed Rate Increase; and
The Basis for the Proposed Rate Increase; and
The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
Date:June 14, 2022 Time:6:00 pm
Place:Arroyo Grande City Council Chambers, 215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support of and in opposition to
the Proposed Rate Increase and whether or not a Majority Protest exists pursuant to the California
Constitution (as described below). If approved, the Proposed Rate Increase would become effective on June
15, 2022.
Reason for the Proposed Rate Increase
The Proposed Rate Increase is 22.19 percent for solid waste, recycling, and green waste/organics collection
services. In addition, there will be a temporary 11.95 percent increase to recover revenue lost due to this rate
increase being delayed from March 1, 2022 to June 15, 2022. This recovery component will expire January 1,
2023. The increase is necessary for the Garbage Company to continue to provide safe, environmentally sound,
and reliable solid waste, recycling, green waste/organics collection, transportation and disposal/processing
services to the citizens of the City. Several factors contributed to this rate increase including, but not limited
to: increased costs associated with the purchase and operation of collection vehicles, fuel costs, labor costs,
and increased costs associated with the organics digester facility.
The organics digester facility is required by California Senate Bill 1383 (SB 1383), and previously approved
California Assembly Bill 1826 (AB 1826). SB 1383 is a recent state law passed with the goal of reducing
methane. Methane is a potent greenhouse gas, with more than 80 times the warming power of carbon
dioxide, and is a major component of decomposing organic waste. In response to the harmful effects of
methane gas, Cal Recycle (a branch of the California Environmental Protection Agency) adopted regulations
implementing SB 1383 in the fall of 2020. Key components of SB 1383 include implementing organic waste
collection programs (including food waste), monitoring organics carts for contamination, and reporting data.
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
The Date, Time, and Place of the Public HearingThe Date, Time, and Place of the Public Hearing;
The Reason for the Proposed Rate Increase;The Reason for the Proposed Rate Increase;and
The Basis for the Proposed Rate IncreaseThe Basis for the Proposed Rate Increase ; and
The Majority Protest Procedures.The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
14, 2022 Time:6:00 pm
de City Council Chambers,215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support
the Proposed Rate Increase and whether or not a Majority Protest exists pursuant to
Constitution (as described below).If approved, the Proposed Rate Increase would become effective on
Reason for the Proposed Rate IncreaseReason for the Proposed Rate Increase
Proposed Rate Increase is Proposed Rate Increase is 22.1922.19 percent for solid waste, recycling, and green wpercent for solid waste, recycling, and green w
services. In addition, there will be aservices. In addition, there will be a tempotempo
increase being delayed increase being delayed from March 1, 2022 to from March 1, 2022 to
is necessary for the Garbage Company to continue to provide safe, environmentally sound, is necessary for the Garbage Company to continue to provide safe, environmentally sound,
recycling, green waste/organics collection, transportation and disposal/processing recycling, green waste/organics collection, transportation and disposal/processing
services to the citizens of the City. Several factors cservices to the citizens of the City. Several factors c
Page 318 of 340
AB 1826 requires local jurisdictions to develop a program to divert organic waste from landfills to an
authorized composting facility like an anaerobic digester.
Basis of the Proposed Rate Increase
The Proposed Rate Increase of 22.19 percent is based on the following cost increases incurred by the Garbage
Company:
1. 5.88 percent of the Proposed Rate Increase is for capital investment costs of new collection
vehicles, replacement containers and additional containers to meet the demands of SB 1383
compliance.
2. 6.20 percent of the Proposed Rate Increase is for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester.
3. 5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and
retain safe, quality employees.
4. 1.88 percent of the Proposed Rate Increase is for increases the commingle processing fee
5. 2.60 percent of the Proposed Rate Increase is for increases in other operational expenses
The additional temporary 11.95 percent recovery rate increase is for the delayed rate implementation
that was no fault of the Garbage Company. The total rate increase implemented June 15, 2022 will be
34.14 percent. The temporary 11.95 percent recovery rate increase will expire January 1, 2023, net of
any Consumer Price Index adjustment as discussed next.
In addition, commencing on January 1, 2023 and January 1, 2024, rates shall be increased based on the
following:
1.
Price Index for Urban Consumers based on the All U.S. City Average, Bureau of Labor
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024.
The January 1, 2023 CPI rate adjustment will be applied after the 11.95 percent recovery
rate increase is removed.
At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account for operational and capital cost
increases due largely to tasks associated with the implementation of SB 1383. These include the following
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
record keeping programs; establishing, administering, and implementing the edible food recovery
requirements; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waivers, and issuing educational notices where
necessary and/or appropriate; and required reporting to CalRecycle. The adopted fee will be effective on July
1, 2022. The City has authorized the Garbage Company to bill this additional fee on behalf of the IWMA.
The IWMA is a Joint Powers Authority formed to plan and implement regional solid waste and hazardous
waste programs mandated by State law. The Joint Powers Agreement between the City of Arroyo Grande and
the IWMA can be made available by the City upon request or on the IWMA website at www.iwma.com.
A copy of the 2022 Base Year Rate Adjustment Application, which provides additional information on the
300 East Branch St., Arroyo Grande,
California.
s for increased capital equipment investments s for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester. and escalating operating expenses related to the Anaerobic Digester.
5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and 5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and
f the Proposed Rate Increase is for increases the commingle processing feef the Proposed Rate Increase is for increases the commingle processing fee
percent of the Proposed Rate Increase is for increases in other operational expenses percent of the Proposed Rate Increase is for increases in other operational expenses
percent recovery rate increase is for the delayed rate implementatpercent recovery rate increase is for the delayed rate implementat
that was no fault of the Garbage Company. The total rate increase implemented that was no fault of the Garbage Company. The total rate increase implemented June 15
percent recovery rate increase will expire January 1, 2023, net of percent recovery rate increase will expire January 1, 2023, net of
any Consumer Price Index adjustment as discussed next. any Consumer Price Index adjustment as discussed next.
n addition, commencing on January 1, 2023 and January 1, 202and January 1, 202 4, rates shall be increased based on the , rates shall be increased based on the
Consumers based on the AlConsumers based on the All U
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024. Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024.
The January 1, 2023 CPI rate adjustment will be applied after the The January 1, 2023 CPI rate adjustment will be applied after the
rate increase is removed.rate increase is removed.
At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account Meeting, a 5.4% solid waste management fee was adopted to account
increases due largely to increases due largely to tasks associated with tasks associated with the implementation of SB 1383.
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
ng programs; establishing, administering, and implementing the edible food recovery ng programs; establishing, administering, and implementing the edible food recovery
requirements; monitoring and education, including, but not limited to, monitoring compliance through route requirements; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waiversreviews and evaluations, determining the applicability of waivers
necessary and/or appropriate; and required reporting to CalRecycle. necessary and/or appropriate; and required reporting to CalRecycle.
1, 2022. The City has authorized the Garbage Company to bill this 1, 2022. The City has authorized the Garbage Company to bill this
Page 319 of 340
How Do I Protest the Proposed Rate Increase?
Pursuant to Section 6 of Article XIII D of the California Constitution, the following persons may submit a
written protest against the Proposed Rate Increase to the City Clerk before the close of the Public Hearing
referenced above.
An owner(s) of property (parcel(s)) receiving solid waste, recycling, and green waste services within
the City limits. If the person(s) signing the protest, as an owner, is not shown on the last equalized
assessment roll as the owner of the parcel(s) then the protest must contain or be accompanied by
written evidence that such person signing the protest is the owner of the parcel(s) receiving
services;
or
the corresponding parcel receiving solid waste, recycling, and green waste services within the City
limits (tenant-customer).
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
ste, recycling, and green waste
services, and a signature by either the owner or the tenant-customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to
the requirements of Section 6 of Article XIII D of the California Constitution. Written protests will not be
accepted by e-mail or by facsimile. Verbal protests will not be counted in determining the existence of a
majority protest. To be counted, a protest must be received in writing by the City Clerk before the close of the
Public Hearing referenced above.
Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo Grande
Attn: City Clerk
300 East Branch Street
Arroyo Grande, CA 93420
Written protests may also be personally delivered to the City Clerk located at 300 East Branch Street, Arroyo
Grande, California.
If valid written protests are presented by a majority of owners and/or tenants-customers of parcels receiving
solid waste, recycling, and green waste services within the City limits, then the City will not adjust/increase the
rates for the services.
green waste services within the green waste services within the
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
ste,recycling, and green waste recycling, and green waste
services, and a signature by either the owner or the tenantservices, and a signature by either the owner or the tenant --customer of the parcel or parcels. One written customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to
ements of Section 6 of Article XIII D of the California Constitution. Written protests will not be ements of Section 6 of Article XIII D of the California Constitution. Written protests will not be
mail or by facsimile. Verbal protests will not be counted in determining the existence of a mail or by facsimile. Verbal protests will not be counted in determining the existence of a
majority protest. To be counted, a protest must bebe received in writing by the City Clerk before the close of the received in writing by the City Clerk before the close of the
Written protests regarding the solid waste rate increase may be mailed to:Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo GrandeCity of Arroyo Grande
Attn: City ClerkAttn: City Clerk
300 East Branch Street300 East Branch Street
Arroyo Grande,Arroyo Grande,
Written protests may also be personally delivered to the City Clerk Written protests may also be personally delivered to the City Clerk
California. California.
If valid written protests are presented by a majority of owners and/or tenantsIf valid written protests are presented by a majority of owners and/or tenants
, recycling, and green waste, recycling, and green waste
rates for the services. rates for the services.
Page 320 of 340
SOUTH COUNTY SANITARY SERVICE
RATE INCREASE EFFECTIVE JUNE 15, 2022
CITY OF ARROYO GRANDE
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
APARTMENTS, TRIPLEX, DUPLEX
Rates are the same as commercial rates (below).
COMMERCIAL DUMPSTERS - ALL AREAS:
1 yd dumpster 1 $96.13 $32.82 $128.95
1 yd dumpster 2 $140.24 $47.88 $188.12
1 yd dumpster 3 $184.40 $62.96 $247.36
1 yd dumpster 4 $236.32 $80.69 $317.01
1 yd dumpster 5 $277.84 $94.87 $372.71
1 yd dumpster 6 $329.80 $112.61 $442.41
1 yd dumpster 7 $400.86 $136.87 $537.73
1.5 yd dumpster 1 $109.10 $37.25 $146.35
1.5 yd dumpster 2 $168.81 $57.64 $226.45
1.5 yd dumpster 3 $238.96 $81.59 $320.55
1.5 yd dumpster 4 $311.63 $106.40 $418.03
1.5 yd dumpster 5 $379.18 $129.47 $508.65
1.5 yd dumpster 6 $428.52 $146.32 $574.84
1.5 yd dumpster 7 $501.77 $171.33 $673.10
2 yd dumpster 1 $122.10 $41.69 $163.79
2 yd dumpster 2 $205.17 $70.05 $275.22
2 yd dumpster 3 $290.89 $99.32 $390.21
2 yd dumpster 4 $384.34 $131.23 $515.57
2 yd dumpster 5 $475.25 $162.27 $637.52
2 yd dumpster 6 $532.40 $181.79 $714.19
2 yd dumpster 7 $619.02 $211.36 $830.38
3 yd dumpster 1 $145.41 $49.65 $195.06
3 yd dumpster 2 $275.28 $93.99 $369.27
3 yd dumpster 3 $384.34 $131.23 $515.57
3 yd dumpster 4 $501.19 $171.13 $672.32
3 yd dumpster 5 $594.70 $203.06 $797.76
3 yd dumpster 6 $708.98 $242.08 $951.06
3 yd dumpster 7 $905.52 $309.19 $1,214.71
$32.82$32.82
$47.88$47.88
$62.96$62.96 $247.36
$80.69$80.69 $317.01
$277.84 $277.84 $94.87 $372.71
$329.80 $329.80 $112.61
$400.86 $400.86 $136.87
$109.10 $109.10 $37.25
$168.81 $168.81
3 $238.96 $238.96
4 $311.63 $311.63
55 $379.18
66 $428.52
77 $501.77 $501.77
2 yd dumpster2 yd dumpster 1
2 yd dumpster2 yd dumpster 2
2 yd dumpster2 yd dumpster 33
2 y2 yd dumpsterd dumpster 4
2 yd dumpster2 yd dumpster
2 yd dumpster2 yd dumpster
2 yd dumpster2 yd dumpster
Page 321 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
4 yd dumpster 1 $181.81 $62.08 $243.89
4 yd dumpster 2 $322.02 $109.95 $431.97
4 yd dumpster 3 $462.25 $157.83 $620.08
4 yd dumpster 4 $594.70 $203.06 $797.76
4 yd dumpster 5 $734.95 $250.95 $985.90
4 yd dumpster 6 $872.60 $297.95 $1,170.55
4 yd dumpster 7 $1,111.28 $379.44 $1,490.72
6 yd dumpster 1 $272.72 $93.12 $365.84
6 yd dumpster 2 $483.05 $164.94 $647.99
6 yd dumpster 3 $693.36 $236.75 $930.11
6 yd dumpster 4 $892.08 $304.60 $1,196.68
6 yd dumpster 5 $1,102.41 $376.41 $1,478.82
6 yd dumpster 6 $1,308.92 $446.93 $1,755.85
6 yd dumpster 7 $1,666.92 $569.16 $2,236.08
8 yd dumpster 1 $363.61 $124.15 $487.76
8 yd dumpster 2 $644.05 $219.91 $863.96
8 yd dumpster 3 $924.49 $315.66 $1,240.15
8 yd dumpster 4 $1,189.43 $406.13 $1,595.56
8 yd dumpster 5 $1,469.91 $501.90 $1,971.81
8 yd dumpster 6 $1,745.22 $595.90 $2,341.12
8 yd dumpster 7 $2,222.57 $758.89 $2,981.46
The rates shown above include the monthly container rental fee and a semi-annual dumpster cleaning.
COMMERCIAL GARBAGE CANS - ALL AREAS:
32 Gallon Waste Wheeler 1 $23.37 $7.98 $31.35
32 Gallon Waste Wheeler 2 $49.34 $16.85 $66.19
32 Gallon Waste Wheeler 3 $57.15 $19.51 $76.66
32 Gallon Waste Wheeler 4 $72.69 $24.82 $97.51
64 Gallon Waste Wheeler 1 $49.34 $16.85 $66.19
64 Gallon Waste Wheeler 2 $65.57 $22.39 $87.96
64 Gallon Waste Wheeler 7 $195.92 $66.90 $262.82
96 Gallon Waste Wheeler 1 $57.15 $19.51 $76.66
96 Gallon Waste Wheeler 2 $96.13 $32.82 $128.95
96 Gallon Waste Wheeler 3 $121.02 $41.32 $162.34
96 Gallon Waste Wheeler 4 $146.21 $49.92 $196.13
96 Gallon Waste Wheeler 5 $164.63 $56.21 $220.84
96 Gallon Waste Wheeler 7 $224.61 $76.69 $301.30
64 Gallon Waste Wheeler64 Gallon Waste Wheeler
64 Gallon Waste Wheeler64 Gallon Waste Wheeler
$379.44$379.44
$93.12$93.12
$164$164.94.94 $647.99
$693.36 $693.36 $236.75$236.75 $930.11
$892.08 $892.08 $304.60 $1,196.68 $1,196.68
$1,102.41 $1,102.41 $376.41
$1,308.92 $1,308.92 $446.93
$1,666.92 $1,666.92 $569.16
$363.61 $363.61
2 $644.05 $644.05
3 $924.49 $924.49
44 $1,189.43 $1,189.43
55 $1,469.91 $1,469.91
66 $1,745.22 $1,745.22
8 yd dumpster 77
The rates shown above include the The rates shown above include the monthly container rental fee and a semimonthly container rental fee and a semi
COMMERCIAL GARBAGE CANS -ALL AREAS:
32 Gallon Waste Wheeler32 Gallon Waste Wheeler 11
32 Ga32 Gallon Waste Wheelerllon Waste Wheeler
Gallon Waste WheelerGallon Waste Wheeler
32 Gallon Waste Wheeler32 Gallon Waste Wheeler
Page 322 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
COMMERCIAL - OTHER CHARGES:
Rates for all commercial customers include recycling or greenwaste/organics pickup once per week,
included with the garbage service rate. Customers can choose from a 64 or 96 gallon blue
commingled recycle waste wheeler or a 32 or 64 gallon organics waste wheeler included with the
garbage service rate (96 gallon waste wheelers can only be used with green waste due to weight). If
you need a bin for recycling there is a charge (see below).
If you need more frequent recycling, including organics/greenwaste service, it can be provided
at a 50% discount from the garbage service rates for the specified level of service required.
MISCELLANEOUS CHARGES - ALL CUSTOMERS:
Overstacked Garbage & extra
bags Minimum/unit each $5.51 $1.88 $7.39
Overstacked Greenwaste &
extra bags Minimum/unit each $2.77 $0.95 $3.72
Overstacked Blue Bin & extra
bags Minimum/unit each $2.91 $0.99 $3.90
Xtra Recycle 32, 64, or 96
waste wheelers per month $1.55 $0.53 $2.08
In yard service (per can or
commodity) IN ADDITION TO
STANDARD GARBAGE
RATES per month $13.76 $4.70 $18.46
Monthly charge for additional
96-gallon green waste service per month $3.80 $1.30 $5.10
Extended Vacation Service per month $12.82 $4.38 $17.20
Vacant Rate per month $15.79 $5.39 $21.18
Waste wheeler cleaning each time $20.52 $7.01 $27.53
Trip charge each time $13.76 $4.70 $18.46
Non-payment downsize
service each time $13.76 $4.70 $18.46
Non-payment redeliver waste
wheeler each time $13.76 $4.70 $18.46
Non-payment reconnect
service each time $33.07 $11.29 $44.36
Small item pickup (TV, toilet) each $32.27 $11.02 $43.29
Appliance pickup-residential each $45.51 $15.54 $61.05
Lock Charge $7.66 $2.62 $10.28
Garbage extras on your
scheduled pickup day per yard $11.62 $3.97 $15.59
Garbage extras -NOT ON
YOUR SCHEDULED
PICKUP DAY per yard $31.25 $10.67 $41.92
Commercial Waste Wheeler
rent per month $4.26 $1.45 $5.71
Small item pickup (TV, toilet)Small item pickup (TV, toilet)
at a 50% discount from the garbage service rates for the specified level of service required.at a 50% discount from the garbage service rates for the specified level of service required.
$1.88$1.88
$2.77 $2.77 $0.95$0.95 $3.72
$2.91 $2.91 $0.99
$1.55$1.55 $0.53
per month $13.76 $13.76
gallon green waste servicegallon green waste service per monthper month $3.80
Vacation ServiceVacation Service per monthper month $12.82
per monthper month
Waste wheeler cleaning each timeeach time
each timeeach time
payment downsize payment downsize
each timeeach time
payment redelpayment redeliver waste iver waste
each time
payment reconnect payment reconnect
Page 323 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
Re-deliver bin on stopped
acct each time $39.44 $13.47 $52.91
Large Compactor (> 4 yards) per yard $16.90 $5.77 $22.67
Small Compactors (4 yards &
below)
assume 3 to 1
compaction
3 times the
garbage rate
Sunday Service (in additional
to garbage service level) per month $68.87 $23.52 $92.39
Recycle bin rental per month $7.66 $2.62 $10.28
Stand by time per hour $66.28 $22.63 $88.91
Extra bin cleaning $61.55 $21.02 $82.57
Larger than residential
appliance by quote only
Damage/Destruction of bins
or waste wheelers by quote only
Short Term Dumpsters:
Delivery & Pickup-Bin $39.46 $13.47 $52.93
Delivery & Pickup-Waste
Wheeler $13.76 $4.70 $18.46
Rental Per Day $2.92 $1.00 $3.92
Empties Per Yard $31.25 $10.67 $41.92
Mattress:
Twin Each $17.91 $6.12 $24.03
Double Each $17.91 $6.12 $24.03
Queen Each $17.91 $6.12 $24.03
King Each $17.91 $6.12 $24.03
ADDITIONAL INFORMATION ALL CUSTOMERS:
1. Customers requesting Temporary Bins or Roll-off Box Service can call the office for current rates
2. Polystyrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash.
Please bag Styrofoam packing peanuts before placing in trash container.
3. It is encouraged to bag your trash in the garbage container but do not bag your recyclables or green waste
in their respective containers and keep it loose.
4. Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any
obstacles (i.e mailboxes, cars, etc) before 6:00am on collection service day.
5. The fee schedule above only includes the Garbage Company rates and does not include IWMA fees, which
are separately noted on the billings.
6. Late Fees are imposed for residential customers over 30 days delinquent. The fee is 1.5% per month of the
outstanding charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at
the bottom of every bill.
7. Customers can be responsible for contamination fees
Any additional recycling, including greenwaste/organic services are charged out at 50% of the
garbage rate.
$23.52$23.52
$2.62$2.62
$22.63$22.63
$21.02$21.02 $82.57
by quote onlyby quote only
by quote onlyby quote only
$39.46 $39.46 $13.47
$13.76 $13.76
Per Day $2.92 $2.92
Per YardPer Yard $31.25 $31.25
EachEach $17.91
EachEach
EachEach
Each
ADDITIONAL INFORMATION ALL CUSTOMERS:
Customers requesting Temporary Bins or RollCustomers requesting Temporary Bins or Roll
Polystyrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash. Polystyrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash.
Please bag Styrofoam packing peanuts Please bag Styrofoam packing peanuts before placing in trash container.
It is encouraged to bag your trash in the garbage contaIt is encouraged to bag your trash in the garbage conta
in their respective containers and keep it loose. in their respective containers and keep it loose.
Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any
obstacles (i.e mailboxes, cars, etc) before 6:obstacles (i.e mailboxes, cars, etc) before 6:
Page 324 of 340
Notice of Public Hearing Regarding
Proposed Solid Waste Rate Increase
Property Owners and Tenants - Customers:
This notice is intended to inform you that the City of Arroyo Grande
South County Sanitary Service (the
within the City. The Proposed Rate Increase will be considered by the Council at the date, time, and location
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
following information:
The Date, Time, and Place of the Public Hearing;
The Reason for the Proposed Rate Increase; and
The Basis for the Proposed Rate Increase; and
The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
Date:June 14, 2022 Time:6:00 pm
Place:Arroyo Grande City Council Chambers, 215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support of and in opposition to
the Proposed Rate Increase and whether or not a Majority Protest exists pursuant to the California
Constitution (as described below). If approved, the Proposed Rate Increase would become effective on June
15, 2022.
Reason for the Proposed Rate Increase
The Proposed Rate Increase is 22.19 percent for solid waste, recycling, and green waste/organics collection
services. In addition, there will be a temporary 5.12 percent increase to recover revenue lost due to this rate
increase being delayed from May 1, 2022 to June 15, 2022. This recovery component will expire January 1,
2023. The increase is necessary for the Garbage Company to continue to provide safe, environmentally sound,
and reliable solid waste, recycling, green waste/organics collection, transportation and disposal/processing
services to the citizens of the City. Several factors contributed to this rate increase including, but not limited
to: increased costs associated with the purchase and operation of collection vehicles, fuel costs, labor costs,
and increased costs associated with the organics digester facility.
The organics digester facility is required by California Senate Bill 1383 (SB 1383), and previously approved
California Assembly Bill 1826 (AB 1826). SB 1383 is a recent state law passed with the goal of reducing
methane. Methane is a potent greenhouse gas, with more than 80 times the warming power of carbon
dioxide, and is a major component of decomposing organic waste. In response to the harmful effects of
methane gas, Cal Recycle (a branch of the California Environmental Protection Agency) adopted regulations
implementing SB 1383 in the fall of 2020. Key components of SB 1383 include implementing organic waste
collection programs (including food waste), monitoring organics carts for contamination, and reporting data.
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with thespecified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
The Date, Time, and Place of the Public HearingThe Date, Time, and Place of the Public Hearing ;
The Reason for the Proposed Rate Increase;The Reason for the Proposed Rate Increase;and
The Basis for the Proposed Rate IncreaseThe Basis for the Proposed Rate Increase ; and
The Majority Protest Procedures.The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
June 14, 2022 Time:6:00 pm
e City Council Chambers, 215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support
the Proposed Rate Increase and whether or not a Majority Protest exist
Constitution (as described below).If approved, the Proposed Rate Increase would become effective on
Reason for the Proposed Rate IncreaseReason for the Proposed Rate Increase
Proposed Rate Increase is Proposed Rate Increase is 22.1922.19 percent for solid waste, recyclpercent for solid waste, recycl
services. In addition, there will be a services. In addition, there will be a temporarytemporary
increase being delayed increase being delayed from from MayMay 1, 2022 to1, 2022 to
necessary for the Garbage Company to continue to provide safe, environmentally sound,necessary for the Garbage Company to continue to provide safe, environmentally sound,
recycling, green waste/organics collection, transportation and disposal/processingrecycling, green waste/organics collection, transportation and disposal/processing
to the citizens of the City. Seto the citizens of the City. Se
ATTACHMENT 3
Page 325 of 340
AB 1826 requires local jurisdictions to develop a program to divert organic waste from landfills to an
authorized composting facility like an anaerobic digester.
Basis of the Proposed Rate Increase
The Proposed Rate Increase of 22.19 percent is based on the following cost increases incurred by the Garbage
Company:
1. 5.88 percent of the Proposed Rate Increase is for capital investment costs of new collection
vehicles, replacement containers and additional containers to meet the demands of SB 1383
compliance.
2. 6.20 percent of the Proposed Rate Increase is for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester.
3. 5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and
retain safe, quality employees.
4. 1.88 percent of the Proposed Rate Increase is for increases the commingle processing fee
5. 2.60 percent of the Proposed Rate Increase is for increases in other operational expenses
The additional temporary 5.12 percent recovery rate increase is for the delayed rate implementation
that was no fault of the Garbage Company. The total rate increase implemented June 15, 2022 will be
27.32 percent. The temporary 5.12 percent recovery rate increase will expire January 1, 2023, net of
any Consumer Price Index adjustment as discussed next.
In addition, commencing on January 1, 2023 and January 1, 2024, rates shall be increased based on the
following:
1.
Price Index for Urban Consumers based on the All U.S. City Average, Bureau of Labor
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024.
The January 1, 2023 CPI rate adjustment will be applied after the 5.12 percent recovery rate
increase is removed.
At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account for operational and capital cost
increases due largely to tasks associated with the implementation of SB 1383. These include the following
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
record keeping programs; establishing, administering, and implementing the edible food recovery
requirements; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waivers, and issuing educational notices where
necessary and/or appropriate; and required reporting to CalRecycle. The adopted fee will be effective on July
1, 2022. The City has authorized the Garbage Company to bill this additional fee on behalf of the IWMA.
The IWMA is a Joint Powers Authority formed to plan and implement regional solid waste and hazardous
waste programs mandated by State law. The Joint Powers Agreement between the City of Arroyo Grande and
the IWMA can be made available by the City upon request or on the IWMA website at www.iwma.com.
A copy of the 2022 Base Year Rate Adjustment Application, which provides additional information on the
300 East Branch St., Arroyo Grande,
California.
for increased capital equipment investments for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester. and escalating operating expenses related to the Anaerobic Digester.
percent of the Proposed Rate Increase is for market wage adjustments to attract and percent of the Proposed Rate Increase is for market wage adjustments to attract and
the Proposed Rate Increase is for increases the commingle processing feethe Proposed Rate Increase is for increases the commingle processing fee
or increases in other operational expenses or increases in other operational expenses
percent recovery rate increase is for the delayed rpercent recovery rate increase is for the delayed r ate implementatiate implementati
hat was no fault of the Garbage Company. The total rate increase implemented hat was no fault of the Garbage Company. The total rate increase implemented June 15
percent recovery rate increase will expire January 1, 2023, net of percent recovery rate increase will expire January 1, 2023, net of
ussed next.
ddition, commencing on January 1, 2023 and January 1, 202and January 1, 202 4, rates shall be increased based on the , rates shall be increased based on the
Consumers bConsumers based on the Allased on the All U.S.
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for JaStatistics for the month of June 2022 for January 1, 2023 and June 2023 for Ja
The January 1, 2023 CPI rate adjustment will be applied after the The January 1, 2023 CPI rate adjustment will be applied after the
increase is removed.ed.
At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account Meeting, a 5.4% solid waste management fee was adopted to account
increases due largely to increases due largely to tasks associated with tasks associated with the implementation of SB 1383.
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
ng programs; establishing, administering, and implementing the edible food recovery ng programs; establishing, administering, and implementing the edible food recovery
requirements; monitoring and education, including, but not limited to, monitoring compliance through route requirements; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waiversreviews and evaluations, determining the applicability of waivers
necessary and/or appropriate; and required reporting to CalRecycle. necessary and/or appropriate; and required reporting to CalRecycle.
1, 2022. The City has authorized the Garbage Company to bill this 1, 2022. The City has authorized the Garbage Company to bill this
Page 326 of 340
How Do I Protest the Proposed Rate Increase?
Pursuant to Section 6 of Article XIII D of the California Constitution, the following persons may submit a
written protest against the Proposed Rate Increase to the City Clerk before the close of the Public Hearing
referenced above.
An owner(s) of property (parcel(s)) receiving solid waste, recycling, and green waste services within
the City limits. If the person(s) signing the protest, as an owner, is not shown on the last equalized
assessment roll as the owner of the parcel(s) then the protest must contain or be accompanied by
written evidence that such person signing the protest is the owner of the parcel(s) receiving
services;
or
the corresponding parcel receiving solid waste, recycling, and green waste services within the City
limits (tenant-customer).
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
eive solid waste, recycling, and green waste
services, and a signature by either the owner or the tenant-customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to
the requirements of Section 6 of Article XIII D of the California Constitution. Written protests will not be
accepted by e-mail or by facsimile. Verbal protests will not be counted in determining the existence of a
majority protest. To be counted, a protest must be received in writing by the City Clerk before the close of the
Public Hearing referenced above.
Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo Grande
Attn: City Clerk
300 East Branch Street
Arroyo Grande, CA 93420
Written protests may also be personally delivered to the City Clerk located at 300 East Branch Street, Arroyo
Grande, California.
If valid written protests are presented by a majority of owners and/or tenants-customers of parcels receiving
solid waste, recycling, and green waste services within the City limits, then the City will not adjust/increase the
rates for the services.
een waste services within the een waste services within the
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
eive solid waseive solid waste, recycling, and green waste cycling, and green waste
ure by either the owner or the tenanture by either the owner or the tenant --customer of the parcel or parcels. One written customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subjprotest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subj
nts of Section 6 of Article XIII D of the Calif ornia Constitution. Written protests will not be ornia Constitution. Written protests will not be
mail or by facsimile. Verbal protests will not be counted in determining the existence of a mail or by facsimile. Verbal protests will not be counted in determining the existence of a
protest must be rbe receceived in writing by the City Clerk before the ceived in writing by the City Clerk before the c
Written protests regarding the solid waste rate increase may be mailed to:Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo GrandeCity of Arroyo Grande
Attn: City ClerkAttn: City Clerk
300 East Branch Street300 East Branch Street
ArroArroyo Grande,yo Grande,
Written protests may also be personally delWritten protests may also be personally delivered to the City Clerk
California. California.
If valid written protests are presented by a majority of owners and/or tenantsIf valid written protests are presented by a majority of owners and/or tenants
recycling, and green wasterecycling, and green waste
rates for the services. rates for the services.
Page 327 of 340
SOUTH COUNTY SANITARY SERVICE
RATE INCREASE EFFECTIVE JUNE 15, 2022
CITY OF ARROYO GRANDE
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed
Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
RESIDENTIAL:
32 Gallon Waste Wheeler 1 $19.46 $5.32 $24.78
64 Gallon Waste Wheeler 1 $25.29 $6.91 $32.19
96 Gallon Waste Wheeler 1 $31.13 $8.50 $39.63
TWO-64 Gallon Waste Wheelers 1 $36.98 $10.10 $47.08
ONE 64 & ONE 96 Gallon 1 $42.84 $11.70 $54.54
TWO-96 Gallon Waste Wheelers 1 $48.67 $13.29 $61.96
Residential customers must use the waste wheelers provided by the garbage company. This solid service
fee for residential trash collections (container with black or gray lid) includes once a week pick-up of one
greenwaste/organics container (green lid), and one recycling container (blue lid).
MISCELLANEOUS CHARGES - ALL
CUSTOMERS:
Overstacked Garbage & extra bags
Minimum/unit each $5.51 $1.51 $7.02
Overstacked Greenwaste & extra
bags Minimum/unit each $2.77 $0.76 $3.53
Overstacked Blue Bin & extra bags
Minimum/unit each $1.55 $0.42 $1.97
In yard service (per can or
commodity) IN ADDITION TO
STANDARD GARBAGE RATES per month $13.76 $3.76 $17.51
Monthly charge for additional 96-
gallon green waste service per month $3.80 $1.04 $4.84
Extended Vacation Service per month $15.78 $4.31 $20.09
Vacant Rate per month $15.78 $4.31 $20.09
Waste wheeler cleaning each time $20.52 $5.61 $26.13
Trip charge each time $33.07 $9.03 $42.10
Non-payment downsize service each time $33.07 $9.03 $42.10
Non-payment redeliver waste
wheeler each time $33.07 $9.03 $42.10
Non-payment reconnect service each time $33.07 $9.03 $42.10
Small item pickup (TV, toilet) each $32.27 $8.81 $41.08
Appliance pickup-residential each $45.51 $12.43 $57.94
Garbage extras on your scheduled
pickup day per yard $11.62 $3.17 $14.79
Garbage extras -NOT ON YOUR
SCHEDULED PICKUP DAY per yard $31.25 $8.54 $39.79
Re-deliver bin on stopped acct each time $39.44 $10.77 $50.21
Stand by time per hour $66.60 $18.19 $84.79
payment redeliver wapayment redeliver waste ste
$6.91$6.91
$8.50
$10.10$10.10
$42.84 $42.84 $11.70$11.70
$48.67 $48.67 $13.29$13.29
wheelers provided by the garbage company. This solid service wheelers provided by the garbage company. This solid service
fee for residential trash collections (container with black or gray lid) includes once a week pickfee for residential trash collections (container with black or gray lid) includes once a week pick
d one recycling container (blue lid).d one recycling container (blue lid).
each $5.51 $5.51
each $2.77 $2.77
Overstacked Blue Bin & extra bags Overstacked Blue Bin & extra bags
each each $1.5
In yard service (per can or In yard service (per can or
commodity) IN ADDITION TO commodity) IN ADDITION TO
STANDARD GARBAGE RATESSTANDARD GARBAGE RATES per monthper month
charge for additional 96charge for additional 96--
gallon green waste servicegallon green waste service per monthper month
Extended Vacation ServiceExtended Vacation Service per monthper month
Vacant RateVacant Rate per monthper month
Waste wheeler cleaningWaste wheeler cleaning
payment downsize servicepayment downsize service
Page 328 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed
Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
Tax Lien Cert. Mail Fee $4.05 $1.11 $5.16
City Clean Up $11.28 $3.08 $14.36
Extra bin cleaning $61.55 $16.81 $78.36
Damage/Destruction of bins or
waste wheelers by quote only
Larger than residential appliance or
glass, glass doors, or plate glass by quote only
Short Term Dumpsters:
Delivery & Pickup-Bin $39.46 $10.78 $50.24
Delivery & Pickup-Waste Wheeler $13.76 $3.76 $17.52
Rental Per Day $2.92 $0.80 $3.72
Empties Per Yard $31.25 $8.54 $39.79
Mattress:
Twin Each $17.91 $4.89 $22.80
Double Each $17.91 $4.89 $22.80
Queen Each $17.91 $4.89 $22.80
King Each $17.91 $4.89 $22.80
ADDITIONAL INFORMATION ALL CUSTOMERS:
1. Customers requesting Temporary Bins or Roll-off Box Service can call the office for current rates
2. Polystyrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash. Please
bag Styrofoam packing peanuts before placing in trash container.
3. It is encouraged to bag your trash in the garbage container but do not bag your recyclables or green waste in
their respective containers and keep it loose.
4. Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any obstacles
(i.e mailboxes, cars, etc) before 6:00am on collection service day.
5. The fee schedule above only includes the Garbage Company rates and does not include IWMA fees, which are
separately noted on the billings.
6. Late Fees are imposed for residential customers over 30 days delinquent. The fee is 1.5% per month of the
outstanding charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at the
bottom of every bill.
7. Customers can be responsible for contamination fees
Any additional recycling, including greenwaste/organic services are charged out at 50% of the
garbage rate.
Any additional recycling, including gAny additional recycling, including g
$10.78$10.78
$13.76 $13.76 $3.76$3.76
$2.92 $2.92 $0.80$0.80
$31.25 $31.25 $8.54
$17.91 $17.91 $4.89
$17.91 $17.91 $4.89
$17.91$17.91
Each $17.91 $17.91
INFORMATION ALL CUSTOMERS:
Customers requesting Temporary Bins or RollCustomers requesting Temporary Bins or Roll-off Box Service can call the office for current rates off Box Service can call the office for current rates
Polystyrene (Styrofoam, Plastic #6) is noPolystyrene (Styrofoam, Plastic #6) is not t collected for recycling and should be thrown away as trash. Please collected for recycling and should be thrown away as trash. Please
bag Styrofoam packing peanuts before placing in trash container. bag Styrofoam packing peanuts before placing in trash container.
It is encouraged to bag your trash in the garbage container but do not bag your recyclables or green wastIt is encouraged to bag your trash in the garbage container but do not bag your recyclables or green wast
their respective containers and keep it loose. their respective containers and keep it loose.
Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any obstacles Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any obstacles
(i.e mailboxes, cars, etc) before 6:00am on collection service day. (i.e mailboxes, cars, etc) before 6:00am on collection service day.
schedule above only includes the Garbage Company rates and does not include IWMA fees, which are schedule above only includes the Garbage Company rates and does not include IWMA fees, which are
separately noted on the billings.separately noted on the billings.
Late Fees are imposed for residential customers over 30 days delinquent. The fee is 1.5% per month oLate Fees are imposed for residential customers over 30 days delinquent. The fee is 1.5% per month o
ng charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at the ng charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at the
bottom of every bill.bottom of every bill.
Customers can be responsible for contamination fees Customers can be responsible for contamination fees
Page 329 of 340
Notice of Public Hearing Regarding
Proposed Solid Waste Rate Increase
Property Owners and Tenants - Customers:
This notice is intended to inform you that the City of Arroyo Grande (the
South County Sanitary Service (the
within the City. The Proposed Rate Increase will be considered by the Council at the date, time, and location
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
following information:
The Date, Time, and Place of the Public Hearing;
The Reason for the Proposed Rate Increase; and
The Basis for the Proposed Rate Increase; and
The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
Date:June 14, 2022 Time:6:00 pm
Place:Arroyo Grande City Council Chambers, 215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support of and in opposition to
the Proposed Rate Increase and whether or not a Majority Protest exists pursuant to the California
Constitution (as described below). If approved, the Proposed Rate Increase would become effective on June
15, 2022.
Reason for the Proposed Rate Increase
The Proposed Rate Increase is 22.19 percent for solid waste, recycling, and green waste/organics collection
services. In addition, there will be a temporary 5.12 percent increase to recover revenue lost due to this rate
increase being delayed from May 1, 2022 to June 15, 2022. This recovery component will expire January 1,
2023. The increase is necessary for the Garbage Company to continue to provide safe, environmentally sound,
and reliable solid waste, recycling, green waste/organics collection, transportation and disposal/processing
services to the citizens of the City. Several factors contributed to this rate increase including, but not limited
to: increased costs associated with the purchase and operation of collection vehicles, fuel costs, labor costs,
and increased costs associated with the organics digester facility.
The organics digester facility is required by California Senate Bill 1383 (SB 1383), and previously approved
California Assembly Bill 1826 (AB 1826). SB 1383 is a recent state law passed with the goal of reducing
methane. Methane is a potent greenhouse gas, with more than 80 times the warming power of carbon
dioxide, and is a major component of decomposing organic waste. In response to the harmful effects of
methane gas, Cal Recycle (a branch of the California Environmental Protection Agency) adopted regulations
implementing SB 1383 in the fall of 2020. Key components of SB 1383 include implementing organic waste
collection programs (including food waste), monitoring organics carts for contamination, and reporting data.
specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the
The Date, Time, and Place of the Public HearingThe Date, Time, and Place of the Public Hearing;
The Reason for the Proposed Rate Increase;The Reason for the Proposed Rate Increase;and
The Basis for the Proposed Rate IncreaseThe Basis for the Proposed Rate Increase ; and
The Majority Protest Procedures.The Majority Protest Procedures.
NOTICE OF PUBLIC HEARING
The Public Hearing for the Proposed Rate Increase within the City limits will be held on:
14, 2022 Time:6:00 pm
de City Council Chambers,215 East Branch St. Arroyo Grande, CA
At the Public Hearing, the City Council will consider all public comment in support
the Proposed Rate Increase and whether or not a Majority Protest exists pursuant to
Constitution (as described below).If approved, the Proposed Rate Increase would become effective on
Reason for the Proposed Rate IncreaseReason for the Proposed Rate Increase
Proposed Rate Increase is Proposed Rate Increase is 22.1922.19 percent for solid waste, recycling, and green wpercent for solid waste, recycling, and green w
services. In addition, there will be a services. In addition, there will be a temporary temporary
increase being delayed increase being delayed from from MayMay 1, 2022 to 1, 2022 to
s necessary for the Garbage Company to continue to provide safe, environmentally sound, s necessary for the Garbage Company to continue to provide safe, environmentally sound,
recycling, green waste/organics collection, transportation and disposal/processing recycling, green waste/organics collection, transportation and disposal/processing
services to the citizens of the City. Several factors cservices to the citizens of the City. Several factors c
Page 330 of 340
AB 1826 requires local jurisdictions to develop a program to divert organic waste from landfills to an
authorized composting facility like an anaerobic digester.
Basis of the Proposed Rate Increase
The Proposed Rate Increase of 22.19 percent is based on the following cost increases incurred by the Garbage
Company:
1. 5.88 percent of the Proposed Rate Increase is for capital investment costs of new collection
vehicles, replacement containers and additional containers to meet the demands of SB 1383
compliance.
2. 6.20 percent of the Proposed Rate Increase is for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester.
3. 5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and
retain safe, quality employees.
4. 1.88 percent of the Proposed Rate Increase is for increases the commingle processing fee
5. 2.60 percent of the Proposed Rate Increase is for increases in other operational expenses
The additional temporary 5.12 percent recovery rate increase is for the delayed rate implementation
that was no fault of the Garbage Company. The total rate increase implemented June 15, 2022 will be
27.32 percent. The temporary 5.12 percent recovery rate increase will expire January 1, 2023, net of
any Consumer Price Index adjustment as discussed next.
In addition, commencing on January 1, 2023 and January 1, 2024, rates shall be increased based on the
following:
1.
Price Index for Urban Consumers based on the All U.S. City Average, Bureau of Labor
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024.
The January 1, 2023 CPI rate adjustment will be applied after the 5.12 percent recovery rate
increase is removed.
At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account for operational and capital cost
increases due largely to tasks associated with the implementation of SB 1383. These include the following
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
record keeping programs; establishing, administering, and implementing the edible food recovery
requirements; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waivers, and issuing educational notices where
necessary and/or appropriate; and required reporting to CalRecycle. The adopted fee will be effective on July
1, 2022. The City has authorized the Garbage Company to bill this additional fee on behalf of the IWMA.
The IWMA is a Joint Powers Authority formed to plan and implement regional solid waste and hazardous
waste programs mandated by State law. The Joint Powers Agreement between the City of Arroyo Grande and
the IWMA can be made available by the City upon request or on the IWMA website at www.iwma.com.
A copy of the 2022 Base Year Rate Adjustment Application, which provides additional information on the
300 East Branch St., Arroyo Grande,
California.
for increased capital equipment investments for increased capital equipment investments
and escalating operating expenses related to the Anaerobic Digester. and escalating operating expenses related to the Anaerobic Digester.
5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and 5.63 percent of the Proposed Rate Increase is for market wage adjustments to attract and
the Proposed Rate Increase is for increases the commingle processing feethe Proposed Rate Increase is for increases the commingle processing fee
percent of the Proposed Rate Increase is for increases in other operational expenses percent of the Proposed Rate Increase is for increases in other operational expenses
percent recovery rate increase is for the delayed rate implementatpercent recovery rate increase is for the delayed rate implementat
that was no fault of the Garbage Company. The total rate increase implemented that was no fault of the Garbage Company. The total rate increase implemented June 15
percent recovery rate increase will expire January 1, 2023, net of percent recovery rate increase will expire January 1, 2023, net of
any Consumer Price Index adjustment as discussed next. any Consumer Price Index adjustment as discussed next.
addition, commencing on January 1, 2023 and January 1, 202and January 1, 202 4, rates shall be increased based on the , rates shall be increased based on the
Consumers based on the AlConsumers based on the All U
Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024. Statistics for the month of June 2022 for January 1, 2023 and June 2023 for January 1, 2024.
The January 1, 2023 CPI rate adjustment will be applied after the The January 1, 2023 CPI rate adjustment will be applied after the
increase is removed.increase is removed.
At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board At the March 9, 2022 San Luis Obispo County Integrated Waste Management Authority (IWMA) Board
Meeting, a 5.4% solid waste management fee was adopted to account Meeting, a 5.4% solid waste management fee was adopted to account
increases due largely to increases due largely to tasks associated with tasks associated with the implementation of SB 1383.
tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and tasks that will be delegated by the City to the IWMA: education and outreach monitoring, inspection, and
ng programs; establishing, administering, and implementing the edible food recovery ng programs; establishing, administering, and implementing the edible food recovery
requirements; monitoring and education, including, but not limited to, monitoring compliance through route requirements; monitoring and education, including, but not limited to, monitoring compliance through route
reviews and evaluations, determining the applicability of waiversreviews and evaluations, determining the applicability of waivers
necessary and/or appropriate; and required reporting to CalRecycle. necessary and/or appropriate; and required reporting to CalRecycle.
1, 2022. The City has authorized the Garbage Company to bill this 1, 2022. The City has authorized the Garbage Company to bill this
Page 331 of 340
How Do I Protest the Proposed Rate Increase?
Pursuant to Section 6 of Article XIII D of the California Constitution, the following persons may submit a
written protest against the Proposed Rate Increase to the City Clerk before the close of the Public Hearing
referenced above.
An owner(s) of property (parcel(s)) receiving solid waste, recycling, and green waste services within
the City limits. If the person(s) signing the protest, as an owner, is not shown on the last equalized
assessment roll as the owner of the parcel(s) then the protest must contain or be accompanied by
written evidence that such person signing the protest is the owner of the parcel(s) receiving
services;
or
the corresponding parcel receiving solid waste, recycling, and green waste services within the City
limits (tenant-customer).
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
ste, recycling, and green waste
services, and a signature by either the owner or the tenant-customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to
the requirements of Section 6 of Article XIII D of the California Constitution. Written protests will not be
accepted by e-mail or by facsimile. Verbal protests will not be counted in determining the existence of a
majority protest. To be counted, a protest must be received in writing by the City Clerk before the close of the
Public Hearing referenced above.
Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo Grande
Attn: City Clerk
300 East Branch Street
Arroyo Grande, CA 93420
Written protests may also be personally delivered to the City Clerk located at 300 East Branch Street, Arroyo
Grande, California.
If valid written protests are presented by a majority of owners and/or tenants-customers of parcels receiving
solid waste, recycling, and green waste services within the City limits, then the City will not adjust/increase the
rates for the services.
reen waste services within the reen waste services within the
A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or A valid written protest must contain a statement that you protest the Proposed Rate Increase, the address or
ste,recycling, and green waste ecycling, and green waste
services, and a signature by either the owner or the tenantservices, and a signature by either the owner or the tenant --customer of the parcel or parcels. One written customer of the parcel or parcels. One written
protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to protest per parcel shall be counted in calculating a majority protest to the Proposed Rate Increase subject to
ents of Section 6 of Article XIII D of the California Constitution. Written protests will not be ents of Section 6 of Article XIII D of the California Constitution. Written protests will not be
mail or by facsimile. Verbal protests will not be counted in determining the existence of a mail or by facsimile. Verbal protests will not be counted in determining the existence of a
majority protest. To be counted, a protest must bebe rereceived in writing by the City Clerk before the close of the ceived in writing by the City Clerk before the close of the
Written protests regarding the solid waste rate increase may be mailed to:Written protests regarding the solid waste rate increase may be mailed to:
City of Arroyo GrandeCity of Arroyo Grande
Attn: City ClerkAttn: City Clerk
300 East Branch Street300 East Branch Street
Arroyo Grande,Arroyo Grande,
Written protests may also be personally delivered to the City Clerk Written protests may also be personally delivered to the City Clerk
California. California.
If valid written protests are presented by a majority of owners and/or tenantsIf valid written protests are presented by a majority of owners and/or tenants
recycling, and green wasterecycling, and green waste
rates for the services. rates for the services.
Page 332 of 340
SOUTH COUNTY SANITARY SERVICE
RATE INCREASE EFFECTIVE JUNE 15, 2022
CITY OF ARROYO GRANDE
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
APARTMENTS, TRIPLEX, DUPLEX
Rates are the same as commercial rates (below).
COMMERCIAL DUMPSTERS - ALL AREAS:
1 yd dumpster 1 $96.13 $26.26 $122.39
1 yd dumpster 2 $140.24 $38.31 $178.55
1 yd dumpster 3 $184.40 $50.37 $234.77
1 yd dumpster 4 $236.32 $64.55 $300.87
1 yd dumpster 5 $277.84 $75.89 $353.73
1 yd dumpster 6 $329.80 $90.09 $419.89
1 yd dumpster 7 $400.86 $109.50 $510.36
1.5 yd dumpster 1 $109.10 $29.80 $138.90
1.5 yd dumpster 2 $168.81 $46.11 $214.92
1.5 yd dumpster 3 $238.96 $65.27 $304.23
1.5 yd dumpster 4 $311.63 $85.12 $396.75
1.5 yd dumpster 5 $379.18 $103.58 $482.76
1.5 yd dumpster 6 $428.52 $117.05 $545.57
1.5 yd dumpster 7 $501.77 $137.06 $638.83
2 yd dumpster 1 $122.10 $33.35 $155.45
2 yd dumpster 2 $205.17 $56.04 $261.21
2 yd dumpster 3 $290.89 $79.46 $370.35
2 yd dumpster 4 $384.34 $104.99 $489.33
2 yd dumpster 5 $475.25 $129.82 $605.07
2 yd dumpster 6 $532.40 $145.43 $677.83
2 yd dumpster 7 $619.02 $169.09 $788.11
3 yd dumpster 1 $145.41 $39.72 $185.13
3 yd dumpster 2 $275.28 $75.19 $350.47
3 yd dumpster 3 $384.34 $104.99 $489.33
3 yd dumpster 4 $501.19 $136.90 $638.09
3 yd dumpster 5 $594.70 $162.45 $757.15
3 yd dumpster 6 $708.98 $193.66 $902.64
3 yd dumpster 7 $905.52 $247.35 $1,152.87
2 yd dumpster2 yd dumpster
$26.26$26.26
$38.31$38.31
$50.37$50.37 $234.77
$64.55$64.55 $300.87
$277.84 $277.84 $75.89 $353.73
$329.80 $329.80 $90.09
$400.86 $400.86 $109.50
$109.10 $109.10 $29.80
$168.81 $168.81
3 $238.96 $238.96
4 $311.63 $311.63
55 $379.18
66 $428.52
77 $501.77 $501.77
2 yd dumpster2 yd dumpster 1
2 yd dumpster2 yd dumpster 2
2 yd dumpster2 yd dumpster 33
2 yd dumpst2 yd dumpster 4
2 yd dumpster2 yd dumpster
2 yd dumpster2 yd dumpster
Page 333 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
4 yd dumpster 1 $181.81 $49.66 $231.47
4 yd dumpster 2 $322.02 $87.96 $409.98
4 yd dumpster 3 $462.25 $126.27 $588.52
4 yd dumpster 4 $594.70 $162.45 $757.15
4 yd dumpster 5 $734.95 $200.76 $935.71
4 yd dumpster 6 $872.60 $238.36 $1,110.96
4 yd dumpster 7 $1,111.28 $303.55 $1,414.83
6 yd dumpster 1 $272.72 $74.50 $347.22
6 yd dumpster 2 $483.05 $131.95 $615.00
6 yd dumpster 3 $693.36 $189.40 $882.76
6 yd dumpster 4 $892.08 $243.68 $1,135.76
6 yd dumpster 5 $1,102.41 $301.13 $1,403.54
6 yd dumpster 6 $1,308.92 $357.54 $1,666.46
6 yd dumpster 7 $1,666.92 $455.33 $2,122.25
8 yd dumpster 1 $363.61 $99.32 $462.93
8 yd dumpster 2 $644.05 $175.93 $819.98
8 yd dumpster 3 $924.49 $252.53 $1,177.02
8 yd dumpster 4 $1,189.43 $324.90 $1,514.33
8 yd dumpster 5 $1,469.91 $401.52 $1,871.43
8 yd dumpster 6 $1,745.22 $476.72 $2,221.94
8 yd dumpster 7 $2,222.57 $607.11 $2,829.68
The rates shown above include the monthly container rental fee and a semi-annual dumpster cleaning.
COMMERCIAL GARBAGE CANS - ALL AREAS:
32 Gallon Waste Wheeler 1 $23.37 $6.38 $29.75
32 Gallon Waste Wheeler 2 $49.34 $13.48 $62.82
32 Gallon Waste Wheeler 3 $57.15 $15.61 $72.76
32 Gallon Waste Wheeler 4 $72.69 $19.86 $92.55
64 Gallon Waste Wheeler 1 $49.34 $13.48 $62.82
64 Gallon Waste Wheeler 2 $65.57 $17.91 $83.48
64 Gallon Waste Wheeler 7 $195.92 $53.52 $249.44
96 Gallon Waste Wheeler 1 $57.15 $15.61 $72.76
96 Gallon Waste Wheeler 2 $96.13 $26.26 $122.39
96 Gallon Waste Wheeler 3 $121.02 $33.06 $154.08
96 Gallon Waste Wheeler 4 $146.21 $39.94 $186.15
96 Gallon Waste Wheeler 5 $164.63 $44.97 $209.60
96 Gallon Waste Wheeler 7 $224.61 $61.35 $285.96
64 Gallon Waste Wheeler64 Gallon Waste Wheeler
$303.55$303.55
$74.50$74.50
$131.95$131.95 $615.
$693.36 $693.36 $189.40$189.40 $882.76
$892.08 $892.08 $243.68 $1,135.76 $1,135.76
$1,102.41 $1,102.41 $301.13
$1,308.92 $1,308.92 $357.54
$1,666.92 $1,666.92 $455.33
$363.61 $363.61
2 $644.05 $644.05
3 $924.49 $924.49
44 $1,189.43 $1,189.43
55 $1,469.91 $1,469.91
66 $1,745.22 $1,745.22
8 yd dumpster 77
The rates shown above include the monthly container rental fee and a semiThe rates shown above include the monthly container rental fee and a semi
COMMERCIAL GARBAGE CANS -ALL AREAS:
32 Gallon Waste Wheeler32 Gallon Waste Wheeler 11
32 Gallon Waste32 Gallon Waste Wheeler
32 Gallon Waste Wheeler32 Gallon Waste Wheeler
32 Gallon Waste Wheeler32 Gallon Waste Wheeler
64 Gallon Waste Wheeler64 Gallon Waste Wheeler
Page 334 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
COMMERCIAL - OTHER CHARGES:
Rates for all commercial customers include recycling or greenwaste/organics pickup once per week,
included with the garbage service rate. Customers can choose from a 64 or 96 gallon blue
commingled recycle waste wheeler or a 32 or 64 gallon organics waste wheeler included with the
garbage service rate (96 gallon waste wheelers can only be used with green waste due to weight). If
you need a bin for recycling there is a charge (see below).
If you need more frequent recycling, including organics/greenwaste service, it can be provided
at a 50% discount from the garbage service rates for the specified level of service required.
MISCELLANEOUS CHARGES - ALL CUSTOMERS:
Overstacked Garbage & extra
bags Minimum/unit each $5.51 $1.51 $7.02
Overstacked Greenwaste &
extra bags Minimum/unit each $2.77 $0.76 $3.53
Overstacked Blue Bin & extra
bags Minimum/unit each $2.91 $0.79 $3.70
Xtra Recycle 32, 64, or 96
waste wheelers per month $1.55 $0.42 $1.97
In yard service (per can or
commodity) IN ADDITION TO
STANDARD GARBAGE
RATES per month $13.76 $3.76 $17.52
Monthly charge for additional
96-gallon green waste service per month $3.80 $1.04 $4.84
Extended Vacation Service per month $12.82 $3.50 $16.32
Vacant Rate per month $15.79 $4.31 $20.10
Waste wheeler cleaning each time $20.52 $5.61 $26.13
Trip charge each time $13.76 $3.76 $17.52
Non-payment downsize
service each time $13.76 $3.76 $17.52
Non-payment redeliver waste
wheeler each time $13.76 $3.76 $17.52
Non-payment reconnect
service each time $33.07 $9.03 $42.10
Small item pickup (TV, toilet) each $32.27 $8.81 $41.08
Appliance pickup-residential each $45.51 $12.43 $57.94
Lock Charge $7.66 $2.09 $9.75
Garbage extras on your
scheduled pickup day per yard $11.62 $3.17 $14.79
Garbage extras -NOT ON
YOUR SCHEDULED
PICKUP DAY per yard $31.25 $8.54 $39.79
Commercial Waste Wheeler
rent per month $4.26 $1.16 $5.42
Small item pickup (TV, toilet)Small item pickup (TV, toilet)
at a 50% discount from the garbage service rates for the specified level of service required.at a 50% discount from the garbage service rates for the specified level of service required.
$1.51$1.51
$2.77 $2.77 $0.76$0.76 $3.53
$2.91 $2.91 $0.79
$1.55 $1.55 $0.42
per month $13.76 $13.76
gallon green waste servicegallon green waste service per monthper month $3.80
Vacation ServiceVacation Service per monthper month $12.82
per monthper month
Waste wheeler cleaning each timeeach time
each timeeach time
payment downsize payment downsize
each timeeach time
payment redeliver wastepayment redeliver waste
each time
payment reconnect payment reconnect
Page 335 of 340
Service Description
Pickups Per
Week
Current
Monthly Rate
Effective
1/1/2021
Proposed Rate
Adjustment
Proposed
Monthly Rate
Effective
6/15/2022
Re-deliver bin on stopped
acct each time $39.44 $10.77 $50.21
Large Compactor (> 4 yards) per yard $16.90 $4.62 $21.52
Small Compactors (4 yards &
below)
assume 3 to 1
compaction
3 times the
garbage rate
Sunday Service (in additional
to garbage service level) per month $68.87 $18.81 $87.68
Recycle bin rental per month $7.66 $2.09 $9.75
Stand by time per hour $66.28 $18.10 $84.38
Extra bin cleaning $61.55 $16.81 $78.36
Larger than residential
appliance by quote only
Damage/Destruction of bins
or waste wheelers by quote only
Short Term Dumpsters:
Delivery & Pickup-Bin $39.46 $10.78 $50.24
Delivery & Pickup-Waste
Wheeler $13.76 $3.76 $17.52
Rental Per Day $2.92 $0.80 $3.72
Empties Per Yard $31.25 $8.54 $39.79
Mattress:
Twin Each $17.91 $4.89 $22.80
Double Each $17.91 $4.89 $22.80
Queen Each $17.91 $4.89 $22.80
King Each $17.91 $4.89 $22.80
ADDITIONAL INFORMATION ALL CUSTOMERS:
1. Customers requesting Temporary Bins or Roll-off Box Service can call the office for current rates
2. Polystyrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash.
Please bag Styrofoam packing peanuts before placing in trash container.
3. It is encouraged to bag your trash in the garbage container but do not bag your recyclables or green waste
in their respective containers and keep it loose.
4. Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any
obstacles (i.e mailboxes, cars, etc) before 6:00am on collection service day.
5. The fee schedule above only includes the Garbage Company rates and does not include IWMA fees, which
are separately noted on the billings.
6. Late Fees are imposed for residential customers over 30 days delinquent. The fee is 1.5% per month of the
outstanding charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at
the bottom of every bill.
7. Customers can be responsible for contamination fees
Any additional recycling, including greenwaste/organic services are charged out at 50% of the
garbage rate.
$18.81$18.81
$2.09$2.09
$18.10$18.10
$16.81$16.81 $78.36
by quote onlyby quote only
by quote onlyby quote only
$39.46 $39.46 $10.78
$13.76 $13.76
Per Day $2.92 $2.92
Per YardPer Yard $31.25 $31.25
EachEach $17.91
EachEach
EachEach
Each
ADDITIONAL INFORMATION ALL CUSTOMERS:
Customers requesting Temporary Bins or RollCustomers requesting Temporary Bins or Roll
PolystPolystyrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash. yrene (Styrofoam, Plastic #6) is not collected for recycling and should be thrown away as trash.
Please bag Styrofoam packing peanuts Please bag Styrofoam packing peanuts before placing in trash container.
It is encouraged to bag your trash in the garbage container but do not It is encouraged to bag your trash in the garbage container but do not
in their respective containers and keep it loose. in their respective containers and keep it loose.
Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any Recycling, Greenwaste/Organics and Garbage containers should spaced 3 feet apart away from any
obstacles (i.e mailboxes, cars, etc) before 6:00am on collectiobstacles (i.e mailboxes, cars, etc) before 6:00am on collecti
Page 336 of 340
Page 1 of 4
April 6, 2022
Whitney McDonald
City Manager
City of Arroyo Grande
300 E Branch St, Arroyo Grande, CA 93420
Subject: South County Sanitary Services January 2022 Revised Rate Increase Request
Dear Ms. McDonald,
Please accept this letter as a follow-up to the rate application South County Sanitary Services
(͞SCSS͟) filed with you on October 20, 2021. The rate increase percentage decreased as a result of
several meetings with the ŝƚLJ͛ƐƌĂƚĞƌĞǀŝĞǁĐŽŶƐƵůƚĂŶƚ͕Dƌ͘ŝůů^ƚĂƚůĞƌ. This letter discusses items
that changed since our original submission ĂŶĚƌĞƐƉŽŶĚƐƚŽDƌ͘^ƚĂƚůĞƌ͛Ɛ^ŽůŝĚtĂƐƚĞZĂƚĞZĞǀŝĞǁ
report, dated March 2022. We lowered the request by 2.46% to a 22.19% increase in our revenue
requirement. A revised breakout of the rate increase is shown in the table below. Rate increase
justifications have not changed since the previous cover letter. The table also includes a delayed
rate implementation component of 11.95% as described in the next paragraph, which brings the
total rate increase request to 34.14% for the first year.
Factor Increase %
Capital Investment (Depreciation) 5.88%
HZI Digester Expense 6.20%
Wage Adjustments to Market 5.63%
Recycle Processing Fee 1.88%
Other General Costs 2.60%
Total 22.19%
Delayed Rate Component 11.95%
Total w/ Delayed Rate Component 34.14%
ATTACHMENT 4
Page 337 of 340
{00101715.DOCX.}Page 2 of 4
Delayed Rate Implementation
Per page II-8 of the Rate Manual, if approval of the application and new rates is delayed due to no
fault of the hauler, the City will include the value of revenue lost due to the delay in the rate
increase. Assuming rates become effective June 15, 2022, instead of March 1, 2022 (effective date
based on the timeline provided in the Rate Manual), the rate increase will increase by 11.95% to
provide full recovery of SCSS͛Ɛ ϮϬϮϮ ƌĞǀĞŶƵĞ ƌĞƋƵŝƌĞŵĞŶƚ in 2022. The delayed rate
implementation component will apply evenly over the remaining months in 2022 and end effective
January 1, 2023, net of any CPI increase.
SCSS is not in agreement with Mr. ^ƚĂƚůĞƌ͛ƐƌĞĐŽŵŵĞŶĚed delayed rate implementation timeline.
Below are our responses to the concerns Mr. Statler presented regarding the delayed rate
implementation timeline on page 3 of his report.
1. Mr. Statler notes that when the Rate Manual was created there was ͞ĂŶƵŶĚĞƌƐƚĂŶĚŝŶŐ͟
that Proposition 218 45-day notice and protest requirements did not apply and, as a result,
were not included in the 120-day rate review period. While SCSS understands there was
not a formalized Proposition 218 requirement at the time, the 120-day period set forth in
the Rate Manual is more than enough time to provide for the Proposition 218 customer
notification and protest requirements.
2. Mr. Statler mentions the delay in the approval of the Integrated Waste Management
Authority (IWMA) fee as a reason to extend the 120-day period. SCSS outlined several
options to avoid having the IWMA fee delay the rate application process, but these were
not initially accepted. Additionally, SCSS made multiple requests to the IWMA to determine
if we could do anything to reduce further delays in the approval process of the new fee.
This unfortunate delay was out of SCSS͛ƐĐŽŶƚƌŽů as the IWMA is a separate entity, and is
not an acceptable reason to penalize SCSS on timely rate implementation.
3. Mr. Statler mentions the size and complexity of the application being significantly greater
than past applications. tŚŝůĞ^^^ĂƉƉƌĞĐŝĂƚĞƐDƌ͘^ƚĂƚůĞƌ͛ƐƚŚŽƌŽƵŐŚŶĞƐƐŝŶŚŝƐƌĞǀŝĞǁ͕
this complexity already existed. Dƌ͘^ƚĂƚůĞƌ͛ƐůĂƐƚ^ŽůŝĚtĂƐƚĞZĂƚĞZeview report, issued in
April 2019, of the South County jurisdictions discussed several complex issues of the rate
application along with issues that arose as a product of the outdated 28 year old Rate
DĂŶƵĂů͘WĂƌƚŽĨDƌ͘^ƚĂƚůĞƌ͛Ɛrecommendations in that April 2019 report included updating
the 1994 Rate Manual͘Dƌ͘^ƚĂƚůĞƌ͛ƐƉƌŝůϮϬϭϵƌĞƉŽƌƚĂůƐo committed SCSS, and our other
Central Coast Companies, to conceptually fund half the cost of the Rate Manual update and
also named 6 rate consultant firms capable of such an update. SCSS should not be denied
a delayed rate implementation increase as the size and complexity of the application has
been known and there was sufficient notice to update the Rate Manual.
4. Below are key dates on the rate application submission, review process, and issuance of
the draft report.
x September 1 ʹ SCSS notified the City via email that a rate application is pending
and should contact Mr. Statler if the City intended to engage him for this rate
application review.
Page 338 of 340
{00101715.DOCX.}Page 3 of 4
x September 17 ʹ Mr. Statler sent a proposal via email to the City to review the SCSS
Rate Applications which indicated a 45 day period to prepare a draft report after
City authorization to proceed and receipt of the rate increase application.
x October 20 ʹ SCSS sent the rate application to the City via email to begin the rate
review process along with a suggestion to forward to Mr. Statler should the City
choose him to review the applications.
x October 27 ʹ The City forwarded the Base Rate Application to Mr. Statler for review
via email.
x December 20 ʹ Mr. Statler provided an email update of the SCSS review to the City
which indicated a potential delay with the IWMA fee increase.
x January 27 ʹ Mr. Statler provided an email update of the SCSS review to the City
which indicated the IWMA fee increase would not be part of the SCSS rate
increase; instead determined to be a separate fee on the SCSS customer invoices.
This update to the City also acknowledged delayed rate implementation effective
February 17, 2022.
x March 18 ʹ Mr. Statler provided an email update of the SCSS review to the City
stating that an Administrative Draft would be issued on March 21. This email also
included an indication that there was a discrepancy between parties on the delayed
rate implementation timeline.
x March 21 ʹ Mr. Statler provided the draft report to the City which highlighted the
delayed rate implementation discrepancy between what the rate manual
prescribes (March 1st) versus what Mr. Statler recommended (May 1st).
In conclusion, while SCSS understands the concerns raised by Mr. Statler in his report, the existing
language in the Rate Manual entitles SCSS to recovery through the delayed rate implementation
mechanism when such delay is due to no fault of SCSS. Mr. Statler has not provided any evidence
that the delay in rate implementation was due to the fault of SCSS.
IWMA, Franchise Fees, and AB939 Fees
On March 9, 2022 the IWMA Board approved a 5.4% charge on all residential and commercial
revenue, effective July 1, 2022. This charge replaces the current fee of $0.30 per month for
residential customers billed under $50/month and 2% of revenue for commercial customers and
residents billed over $50/month services. The IWMA fees are a separate line item on the bill and
are now based fully on a percentage of revenue, therefore SCSS removed all consideration of IWMA
fees from this revised application. Unless otherwise indicated, the new July 1, 2022 IWMA fee will
be a disclosure item on the Prop 218 notice.
Page 339 of 340
{00101715.DOCX.}Page 4 of 4
Reclassification of HZI Digester Processing Expense
The digester and previous green waste composting process has always been treated as an outside
service eligible for margin. However, in order to settle this rate application, SCSS agreed to
reclassify the HZI digester processing fee from an outside services operating expense to a pass-
through expense. Margin is not allowed on pass-through expenses.
Rate Manual Revision
This application follows guidance in the 28-year-old rate manual. As mentioned in the original
application submission letter, the rate manual is outdated and does not fairly consider current
business practices. SCSS would like to reiterate its focus on working to revise the rate manual with
the communities serviced in 2022.
Conclusion
tĞĂƉƉƌĞĐŝĂƚĞƚŚĞŝƚLJ͛ƐƚŝŵĞĂŶĚĐŽůůĂďŽƌĂƚŝŽŶŽŶƚhis rate application. We look forward to a
continued partnership with the City of Arroyo Grande, and allowing SCSS to provide safe and
reliable service that meets the ĐŽŵŵƵŶŝƚLJ͛ƐƐŽůŝĚǁĂƐƚĞ, recycling and organic collection needs.
If you have any questions regarding our submittal, please feel to contact me at 805-748-8041.
Sincerely,
Jeffrey Clarin, P.E.
District Manager
South County Sanitation Services
Waste Connections
Page 340 of 340