CC 2022-10-11 Agenda PackageCITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, October 11, 2022, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/83255848846
Please click the link above to join the Zoom Meeting:
Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the
Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.
Members of the public may participate and provide public comment on agenda items during the meeting in
person at the location identified above, by joining the Zoom meeting, or by submitting written public comments
to the Clerk of the Council at publiccomment@arroyogrande.org. Meetings will be broadcast live on Channel
20 and streamed on the City’s website and www.slo-span.org.
1.CALL TO ORDER
2.ROLL CALL
3.MOMENT OF REFLECTION
4.FLAG SALUTE
5.AGENDA REVIEW
5.a.Closed Session Announcements
The City Attorney will announce reportable actions taken, if any, from the Special Meeting
of October 11, 2022.
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government
Code Section 54956.8:
Property: 400 West Branch Street
Agency negotiators: Whitney McDonald, City Manager; Bill Robeson, Assistant City
Manager/Public Works Director
Negotiating parties: Dev Patel, on behalf of Kamla Hotels
Under negotiation: Price and terms of payment
5.b.Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6.SPECIAL PRESENTATIONS
6.a.Honorary Proclamation Declaring October 2022 as National Dating and Domestic Violence
Action Month
6.b.Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:
Receive update, accept public comments, discuss, and provide direction as necessary.
6.c.City Manager Communications
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide
direction, as necessary.
7.COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues,
thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to
those matters that are within the jurisdiction of the City Council. Members of the public may provide
public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods
provided below. Please use the “raise hand” feature to indicate your desire to provide public
comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar
ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
• It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council
members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience
shall not be permitted.
8.CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to comment on
any Consent Agenda item may do so at this time. Any Council Member may request that any item be
withdrawn from the Consent Agenda to permit discussion or change the recommended course of
action. The City Council may approve the remainder of the Consent Agenda on one motion.
Page 2 of 238
8.a.Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Ratify the attached listing of cash disbursements for the period of September 1 through
September 15, 2022.
8.b.Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande
as of August 31, 2022, as required by Government Code Section 53646(b).
8.c.Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of September 27, 2022.
8.d.Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related
to the Coronavirus (COVID-19) Pandemic
(McDONALD)
Recommended Action:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus
(COVID-19) pandemic.
8.e.Consideration of Cancellation of the December 27, 2022 City Council Meeting
(McDONALD)
Recommended Action:
Cancel the regularly scheduled Council meeting of December 27, 2022, due to the holidays.
8.f.Consideration of Adoption of a Resolution Authorizing the Temporary Closure of South
Mason Street from East Branch Street to Nelson Street on Friday October 14, 2022
(ROBESON)
Recommended Action:
Adopt a Resolution authorizing the temporary closure of South Mason Street from East
Branch Street to Nelson Street from 7:00am to 5:00pm on October 14, 2022, to allow for the
removal of a hazardous tree at City Hall.
8.g.Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050
Determining to Continue Work Under Emergency Contracts for the FCFA Station 1
Emergency Generator Replacement Project, PW 2021-09
(ROBESON)
Recommended Action:
1) Receive and file an update of the emergency generator replacement project at the FCFA
Station 1; and 2) Adopt a Resolution determining that there is a need to continue the
emergency action for the replacement of the emergency generator in accordance with
Public Contract Code Section 22050.
Page 3 of 238
8.h.Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code Regarding Short Term Rentals (Vacation Rentals and Homestays);
Development Code Amendment 22-002
(PEDROTTI)
Recommended Action:
Adopt an Ordinance amending Title 16 of the AGMC regarding short term rentals.
8.i.Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code (AGMC) Regarding a Permanent Parklet Program; Development Code
Amendment 22-003 Location - Citywide
(PEDROTTI)
Recommended Action:
Adopt an Ordinance establishing a permanent parklet program.
8.j.Consideration of Temporary Use Permit 22-010 Authorizing the Use of Heritage Square
Park for the 2022 Arroyo Grande Beer and Wine Festival; Location – Heritage Square Park;
Applicant – Arroyo Grande Village Association
(PEDROTTI)
Recommended Action:
Adopt a Resolution approving Temporary Use Permit 22-010.
8.k.Consideration of Approval of an Amendment to the Contract for Consultant Services with
Quincy Engineering for the Traffic Way Bridge Project
(PEDROTTI)
Recommended Action:
Approve and authorize the Mayor to execute Amendment 2 to the Contract for Consultant
Services with Quincy Engineering Inc.
9.PUBLIC HEARINGS
9.a.Consider a Resolution Accepting a Donation of Time and Materials for the Painting of Utility
Boxes Citywide and Waiving Encroachment Permit Fees; Staff Project 22-002; Location –
Citywide; Applicant – Shirley Horacek, Arroyo Grande Public Art
(PEDROTTI)
Recommended Action:
Receive public comment and adopt a Resolution accepting the donation of time and
materials and waiving encroachment permit fees in the amount of $720.
10.OLD BUSINESS
None.
11.NEW BUSINESS
None.
12.COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly
on his or her activities. In addition, subject to Council policies and procedures, Council Members
may request staff to report back to the Council at a subsequent meeting concerning any matter or
request that staff place a matter of business on a future agenda. Any request to place a matter of
business for original consideration on a future agenda requires the concurrence of at least one other
Page 4 of 238
Council Member.
13.CLOSED SESSION
None.
14.ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on
the agenda are available for public inspection during regular business hours in the City Clerk’s office,
300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in
appropriate alternative formats to persons with a disability, as required by the Americans with
Disabilities Act. To make a request for disability-related modification or accommodation, contact the
Legislative and Information Services Department at 805-473-5400 as soon as possible and at least
48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda
reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you
would like to subscribe to receive email or text message notifications when agendas are posted, you
can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
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Item 6.a. - Page 1
Page 6 of 238
Item 8.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification
DATE: October 11, 2022
SUMMARY OF ACTION:
Review and ratify cash disbursements.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,776,507.33 fiscal impact that includes the following items:
Accounts Payable Checks $1,364,165.21
Payroll & Benefit Checks $412,342.12
RECOMMENDATION:
Ratify the attached listing of cash disbursements for the period of September 1 through
September 15, 2022.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff reviews all disbursement documents to ensure that they meet the approval
requirements adopted in the Municipal Code and the City’s Purchasing Policies and
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2021 -22
and FY 2022-23 budgets.
Page 7 of 238
Item 8.a.
City Council
Consideration of Cash Disbursement Ratification
October 11, 2022
Page 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. September 1 – September 15, 2022 – Accounts Payable Check Register
2. September 9, 2022 – Payroll and Benefit Check Register
Page 8 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name1 09/02/2022 295028 $ 900.00 09/04 SUMMER CONCERT SERIES SOUND 010.4421.5504 ADEPT EVENTS LLC2 09/02/2022 295029 1,000.00 FY22/23 SB90 CLAIMS PREP & SUBMISSION 010.4145.5303 AK & COMPANY3 09/02/2022 295030 234.80 TRAINING, TUITION 010.4203.5501 ALLAN HANCOCK COLLEGE JCCD4 09/02/2022 295031 212.06 OFFICE SUPPLIES-DRY ERASE BOARD AND MARKERS 010.4101.5201 AMAZON CAPITAL SERVICES5 09/02/2022 295032 40.00 REFUND-DOGGIE CLASS 010.0000.4605 MALINDA ANTONGIOVANNI6 09/02/2022 295033 4,495.42 REPLACEMENT PARTS FOR WATER METERS FOR FY 640.4712.5611 AQUA-METRIC SALES CO(DBA)7 09/02/2022 295034 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES8 09/02/2022 295034 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES9 09/02/2022 295034 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES10 09/02/2022 295034 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES11 09/02/2022 295034 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES12 09/02/2022 295034 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES13 09/02/2022 295034 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES14 09/02/2022 295034 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES15 09/02/2022 295034 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES16 09/02/2022 295034 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES17 09/02/2022 295034 13.25 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES18 09/02/2022 295034 34.24 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES19 09/02/2022 295034 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES20 09/02/2022 295034 68.40 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES21 09/02/2022 295034 15.49 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES22 09/02/2022 295034 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES23 09/02/2022 295035 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES24 09/02/2022 295036 26.27 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T25 09/02/2022 295036 50.86 BAN#9391033181 ALARM 640.4710.5403 AT&T26 09/02/2022 295037 440.37 PD-4607 MAINT & REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE27 09/02/2022 295038 200.00 WASHING MACHINE REBATE 226.4306.5554 RAYMOND BERGUIA28 09/02/2022 295039 307.57 PATROL-NOTICE OF CORRECTION 010.4203.5255 BOONE PRINTING & GRAPHICS INC29 09/02/2022 295039 702.98 PD ADMIN-RETURN ENVELOPES 010.4201.5201 BOONE PRINTING & GRAPHICS INC30 09/02/2022 295039 155.16 PD ADMIN-BUSINESS CARDS 010.4201.5201 BOONE PRINTING & GRAPHICS INC31 09/02/2022 295040 10,820.17 FALL ACTIVITY GUIDE PRINTING 010.4421.5504 CASEY PRINTING, INC32 09/02/2022 295041 180.27 ACCT#8245100960223572 PD TV 010.4145.5401 CHARTER COMMUNICATIONS33 09/02/2022 295041 1,349.00 ACCT#8245100960301246 COUNCIL 211.4101.5330 CHARTER COMMUNICATIONS34 09/02/2022 295041 327.16 ACCT#8245100960216667 WOMENS CENTER 010.4145.5401 CHARTER COMMUNICATIONS35 09/02/2022 295041 95.39 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS36 09/02/2022 295041 26.72 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS37 09/02/2022 295041 736.80 ACCT#8245100960211288 PW DARK 010.4145.5401 CHARTER COMMUNICATIONS38 09/02/2022 295042 660.00 07/22 SUMMER CONCERT SERIES BROADCAST 010.4421.5504 DIMES MEDIA CORP;Page 9 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name39 09/02/2022 295043 $ 7,232.36 ROOT FOAMING-CITY WIDE SEWER MAINS 612.4610.5610 DUKE'S ROOT CONTROL INC40 09/02/2022 295044 11,505.00 PORTABLE GENERATOR INSTALLATION 350.5473.7001 ELECTRICRAFT INC41 09/02/2022 295044 2,177.00 PORTABLE GENERATOR RENTAL AT FCFA STATION 1 350.5473.7001 ELECTRICRAFT INC42 09/02/2022 295045 192.86 SLIP FIX, SLIP COUPLING, PVC CUTTER 010.4430.5605 FARM SUPPLY CO43 09/02/2022 295045 4.65 SLIP FIX, SLIP COUPLING 010.4430.5605 FARM SUPPLY CO44 09/02/2022 295045 12.91 (2) 60# QUICKCRETE 010.4430.5605 FARM SUPPLY CO45 09/02/2022 295045 491.02 (35) 50# BAGS LIME DOLOMITE 010.4430.5605 FARM SUPPLY CO46 09/02/2022 295045 66.78 (2) FIRE ADAPTER FITTING 220.4303.5613 FARM SUPPLY CO47 09/02/2022 295046 50.00 22 NCCA MEMBERSHIP 010.4201.5503 FBI NCCA48 09/02/2022 295047 513,015.25 07/22-09/22 CITY'S SHARE OF FCFA COSTS 010.4145.5313 FIVE CITIES FIRE AUTHORITY49 09/02/2022 295047 132,223.50 07/22-09/22 CITY'S SHARE OF FCFA COSTS 218.4101.5313 FIVE CITIES FIRE AUTHORITY50 09/02/2022 295048 50.00 PARK DEPOSIT REFUND-RANCHO GRA 010.0000.2206 GWYNETH GRAY51 09/02/2022 295049 7,200.53 GSI WATER SOLUTIONS NCMA 2021 640.4710.5303 GSI WATER SOLUTIONS52 09/02/2022 295050 50.00 PARK DEPOSIT REFUND-RANCHO GRA 010.0000.2206 CHRISTINA GUTIERREZ53 09/02/2022 295051 100.00 REFUND BASKETBALL CAMP 010.0000.4605 KRISTEN HARVEL54 09/02/2022 295052 370.23 TOILET & HANDWASH RENTAL-HALLOWEEN 010.4424.5252 HARVEY'S HONEY HUTS55 09/02/2022 295053 1,300.00 CASH FOR GRASS-1300 SQFT 226.4306.5554 LAWRENCE A HERBST56 09/02/2022 295054 396.93 CONTRACT SERVICES 1ST QUARTER 218.4101.5303 HINDERLITER, DE LLAMAS57 09/02/2022 295054 805.90 CONTRACT SERVICES 1ST QUARTER 010.4120.5303 HINDERLITER, DE LLAMAS58 09/02/2022 295054 259.04 AUDIT SERVICES-SALES TAX 010.4120.5303 HINDERLITER, DE LLAMAS59 09/02/2022 295055 3,329.65 AIR VACUUM RELIEF VALVES 640.4712.5610 ICONIX WATERWORKS (US) INC60 09/02/2022 295055 5,231.45 FIRE HYDRANT-EMERGENCY REPLACEMENT 640.4712.5610 ICONIX WATERWORKS (US) INC61 09/02/2022 295056 399.74 PUBLIC WORKS PC SETUPS 010.4140.5702 ITSAVVY LLC62 09/02/2022 295057 114.44 FUEL 010.4203.5608 JB DEWAR, INC63 09/02/2022 295057 15,331.55 3700 GALL GASOLINE 010.0000.1202 JB DEWAR, INC64 09/02/2022 295058 1,104.00 CASH FOR GRASS-1104 SQFT 226.4306.5554 ELVIN KAUFFMAN65 09/02/2022 295059 182.00 ADULT BASKETBALL SCORER- 12 GA 010.4424.5352 JHADE LA PAZ66 09/02/2022 295060 185.92 HEX CAP SCREWS, DRILL BIT SET 010.4305.5255 LAWSON PRODUCTS, INC67 09/02/2022 295061 764.39 SHORETEL PHONE CHGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC68 09/02/2022 295061 764.39 SHORETEL PHONE CHGS-PD 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC69 09/02/2022 295062 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 KIM LEWIS70 09/02/2022 295063 3,260.00 CASH FOR GRASS-3260 SQFT 226.4306.5554 RAYMOND LI71 09/02/2022 295064 967.50 03/22 OCC FACILITY USE ADULT BASKETBALL 010.4424.5257 LUCIA MAR UNIFIED SCHOOL DIST72 09/02/2022 295064 218.00 07/28 CIM FIELD TRIP- MUSTANG WATER PARK 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST73 09/02/2022 295064 238.25 07/22 CIM FIELD TRIP-SINSHEIMER POOL 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST74 09/02/2022 295064 86.50 07/20 CIM FIELD TRIP AGHS POOL 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST75 09/02/2022 295065 2,786.00 CASH FOR GRASS- 2786 SQFT 226.4306.5554 JAMES MARTIN76 09/02/2022 295066 24.70 SHIPPING FOR ELECTION FORMS 010.4002.5506 MCA DIRECT LLCPage 10 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name77 09/02/2022 295067 $ 23.59 PATROL SUPPLIES-ID TAGS W/KEYRINGS 010.4203.5255 MINER'S ACE HARDWARE, INC78 09/02/2022 295067 33.37 PATORL SUPPLIES-EPOXY, HOOKS, LINERS 010.4203.5255 MINER'S ACE HARDWARE, INC79 09/02/2022 295068 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 STEPHANIE MORAN80 09/02/2022 295069 2,000.00 AUDIT TO DATE 612.4610.5303 MOSS, LEVY & HARTZHEIM LLP81 09/02/2022 295069 2,000.00 AUDIT TO DATE 640.4710.5303 MOSS, LEVY & HARTZHEIM LLP82 09/02/2022 295069 2,000.00 AUDIT TO DATE 010.4120.5303 MOSS, LEVY & HARTZHEIM LLP83 09/02/2022 295070 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 STEPHANIE MUSKRAT84 09/02/2022 295071 8.96 OFFICE SUPPLIES-ELECTION FOLDERS 010.4002.5506 ODP BUSINESS SOLUTIONS LLC85 09/02/2022 295072 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JENNIFER OLSON86 09/02/2022 295073 600.00 07/22 SOTO GOPHER CONTROL 010.4420.5303 PACIFIC GOPHER CONTROL87 09/02/2022 295074 50.00 PARK DEPOSIT REFUND- RANCHO GR 010.0000.2206 PHOEBE PERALTA88 09/02/2022 295075 792.00 CASH FOR GRASS-792 SQFT 226.4306.5554 BOOKEY PERRY89 09/02/2022 295076 244.54 07/22 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP90 09/02/2022 295077 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BREANA PONCE91 09/02/2022 295078 126.00 REFUND-OVERPYMT GRASS AREA STR 010.0000.4354 CHRIS PURDY92 09/02/2022 295079 450.00 09/04 SUMMER CONCERT SERIES BA 010.4421.5504 ROY REYES93 09/02/2022 295080 18.62 REIMBURSE-CANDY FOR SR HEALTH 010.4424.5252 KELLY REYNOLDS94 09/02/2022 295081 270.00 ADULT SOFTBALL SCORER-12 GAMES 010.4424.5352 MARTINA SARMIENTO95 09/02/2022 295082 2,581.00 CASH FOR GRASS-2581 SQFT 226.4306.5554 TAMAR SEKAYAN96 09/02/2022 295083 20.93 PRUNER 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC97 09/02/2022 295083 22.98 MARKING PAINT 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC98 09/02/2022 295083 5,252.81 UPGRADES TO EGPI CONTROLLERS, INSTALLATION 350.5540.7001 SITEONE LANDSCAPE SUPPLY LLC99 09/02/2022 295084 453.00 07/22 PARKING CITATION REV DIST 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER100 09/02/2022 295085 14.30 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS101 09/02/2022 295085 17.38 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS102 09/02/2022 295085 16.94 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS103 09/02/2022 295085 18.54 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS104 09/02/2022 295086 191,850.14 07/22 SEWER SVCS COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST105 09/02/2022 295086 2,475.00 07/22 (1) SEWER SVC HOOKUPS 760.0000.2305 SOUTH SLO COUNTY SANIT DIST106 09/02/2022 295086 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST107 09/02/2022 295086 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST108 09/02/2022 295086 8.81 CITY ACCT-211 VERNON AVE 010.4145.5401 SOUTH SLO COUNTY SANIT DIST109 09/02/2022 295086 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST110 09/02/2022 295086 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST111 09/02/2022 295086 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST112 09/02/2022 295086 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST113 09/02/2022 295086 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST114 09/02/2022 295086 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DISTPage 11 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name115 09/02/2022 295086 $ 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST116 09/02/2022 295086 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST117 09/02/2022 295086 8.81 CITY ACCT 211 HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST118 09/02/2022 295087 60.00 ADULT SOFTBALL SCORER- 3 GAMES 010.4424.5352 HEATHER STRAUSBURG119 09/02/2022 295088 104.50 PICKLEBALL SHIRTS 010.4424.5251 THE TOP SHOP120 09/02/2022 295089 56.21 SHIPPING EXP-WELLS FARGO RDA BOND 010.4120.5208 THE UPS STORE121 09/02/2022 295090 104.66 FINAL BAL DUE-NEWSPAPER SUBSCR 010.4101.5503 THE TRIBUNE122 09/02/2022 295091 12,136.25 07/22 SALES TAX MEASURE OUTREACH 010.4101.5303 TRIPEPI SMITH123 09/02/2022 295092 5,951.76 AYSO/UK INT'L SOCCER CAMP SESSION 1 &2 010.4424.5351 UK INT'L SOCCER CAMPS INC124 09/02/2022 295092 3,230.84 AYSO/UK INT'L SOCCER CAMP SESSION 3 & 4 010.4424.5351 UK INT'L SOCCER CAMPS INC125 09/02/2022 295092 3,319.30 AYSO/UK INT'L SOCCER CAMP SESSION 5 010.4424.5351 UK INT'L SOCCER CAMPS INC126 09/02/2022 295093 422.15 REIMBURSE-PRE-EMPLOYMENT EXPENSES 010.4201.5315 KEVIN VASQUEZ127 09/02/2022 295094 304.08 ACCT#472480460-00002 CITY IPAD 010.4145.5403 VERIZON WIRELESS128 09/02/2022 295095 645.00 WSC AG 2021 UWMP PREP FOR URBAN FY 22-23 640.4710.5303 WATER SYSTEMS CONSULTING INC129 09/02/2022 295096 564.59 COPY MACHINE LEASE PYMT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL130 09/02/2022 295097 523.92 (10) 5 GALL SUCCULENT, (4) 15 GALL ARBUTUS TREE 010.4420.5308 WEST COVINA NURSERIES131 09/02/2022 295098 16,666.31 PURCHASE DISPENSERS AND FUEL MGT SYSTEM 350.5474.7001 WESTERN PUMP INC132 09/02/2022 295099 45.00 ADULT SOFTBALL SCORER- 3 GAMES 010.4424.5352 SHIRLEY WILLMOTT133 09/02/2022 295100 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 MARY WILSON134 09/09/2022 295101 250.00 PD CARPET CLEANING 010.4213.5303 ACME CLEANING/RESTORATION135 09/09/2022 295102 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MARCI ADARGO136 09/09/2022 295103 900.00 09/11 SUMMER CONCERT SERIES SOUND 010.4421.5504 ADEPT EVENTS LLC137 09/09/2022 295104 249.45 MATERIALS FOR BRANCH ST BULB OUT 010.4420.5605 ARROYO GRANDE IN BLOOM INC138 09/09/2022 295105 26.27 BAN#9391033180 FAX 010.4145.5403 AT&T139 09/09/2022 295106 145.00 08/22 DO INSPECTION-CITY YARD 010.4305.5303 B & T SVC STN CONTRACTORS, INC140 09/09/2022 295107 1,088.00 08/22 DOGGIE CLASSES 010.4424.5351 IRINA BEATTY141 09/09/2022 295108 365.00 PW-50 ENGINE SVC OIL CHG 220.4303.5601 BOYER'S DIESEL142 09/09/2022 295108 220.00 PW-52 OIL CHG 640.4712.5601 BOYER'S DIESEL143 09/09/2022 295109 40.93 PW-5 PRUNING TOOL 612.4610.5273 BRISCO MILL & LUMBER YARD144 09/09/2022 295109 38.82 HYDRANT PAINTING-BRUSHES, PAINT 640.4712.5610 BRISCO MILL & LUMBER YARD145 09/09/2022 295109 39.86 PW-10 CELL PHONE HOLDER 640.4712.5255 BRISCO MILL & LUMBER YARD146 09/09/2022 295109 43.09 SOTO- 300' TAPE MEASURE 010.4430.5605 BRISCO MILL & LUMBER YARD147 09/09/2022 295109 53.84 GROOVE JOINT, VISEGRIPS, PLIERS 010.4420.5605 BRISCO MILL & LUMBER YARD148 09/09/2022 295110 150.00 PARK DEPOSIT REFUND-STROTHER #1,2,3 010.0000.2206 CALVARY CHAPEL149 09/09/2022 295111 41.09 PW-12 OIL FILTER & HYDRAULIC OIL 220.4303.5603 CARQUEST AUTO PARTS150 09/09/2022 295111 24.88 SOTO-AIR FILTER 220.4303.5603 CARQUEST AUTO PARTS151 09/09/2022 295112 756.46 ACCT#8245100960211791 REC BUS. TV & DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS152 09/09/2022 295112 53.37 ACCT#8245100960221923 -PW TV 010.4307.5303 CHARTER COMMUNICATIONSPage 12 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name153 09/09/2022 295113 $ 79.20 08/22 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT154 09/09/2022 295114 72.19 CM SET -OAK PARK/ECR STORM DRAIN 350.5795.7301 CRISP IMAGING155 09/09/2022 295115 280.00 08/22 SENIOR FITNESS 010.4424.5351 GAYLE CUDDY156 09/09/2022 295116 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 NANCY DIAZ157 09/09/2022 295116 (27.00) BOUNCE HOUSE FEE 010.0000.4354 NANCY DIAZ158 09/09/2022 295117 80.00 ARREST & CONTROL TRAINING-POST 010.4203.5501 ASHLEY DONOVAN159 09/09/2022 295118 456.00 ROLLER SKATE CLASS-SUMMER SESSION 3 010.4424.5351 DOOMSDAY SKATE LLC160 09/09/2022 295119 110.00 REFUND-DOGGIE GOOD MANNERS 010.0000.4605 LYNN DORLAND161 09/09/2022 295120 391.46 WELL #7 & 8 BLOWOFF DRAIN REPAIR 640.4711.5603 FAMCON PIPE AND SUPPLY INC162 09/09/2022 295121 1,827.00 08/22 BRIDGE GAMES & CLASSES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE163 09/09/2022 295122 281.25 ENGINEERING SERVICES FOR STORM 350.5797.7301 GARING TAYLOR & ASSOCIATES INC164 09/09/2022 295123 86.08 PORTABLE TOILET RENTAL 7/27-8/23 220.4303.5552 HARVEY'S HONEY HUTS165 09/09/2022 295124 700.00 09/11 SUMMER CONCERT SERIES BAND 010.4421.5504 PAUL IRVING166 09/09/2022 295125 830.00 OLD CITY HALL-REMOVE OLD FLORESCENT, REWIRE FOR 010.4213.5303 JD ELECTRIC167 09/09/2022 295126 1,446.38 (20) 5 GALL PAINT-SOTO 010.4430.5605 KELLY-MOORE PAINTS168 09/09/2022 295127 4,375.00 FY22/23 EMPLOYMENT RELATIONS CONSORTIUM 010.4110.5303 LIEBERT, CASSIDY, WHITMORE169 09/09/2022 295128 293.25 08/11 CIM FIELD TRIP AVILA BEACH 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST170 09/09/2022 295128 174.25 08/09 CIM FIELD TRIP AVILA MARINE INSTITUTE 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST171 09/09/2022 295128 210.75 08/04 CIM FIELD TRIP RANCHO BOWL 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST172 09/09/2022 295129 80.00 REFUND-DOGGIE AGILITY 010.0000.4605 DAWN MEISNER173 09/09/2022 295130 75.97 PRIMER, COAT HOOK, PAINT PAIL, GAP FILLER 010.4213.5604 MINER'S ACE HARDWARE, INC174 09/09/2022 295130 19.37 (2) CANS WD-40 640.4712.5610 MINER'S ACE HARDWARE, INC175 09/09/2022 295130 64.61 FLEXSEAL SPRAY 010.4213.5604 MINER'S ACE HARDWARE, INC176 09/09/2022 295130 103.38 (6) PAIR WORK GLOVES 640.4712.5255 MINER'S ACE HARDWARE, INC177 09/09/2022 295130 36.60 WELL#7 & 8 DRAIN REPAIR-BOLTS, RODS 640.4711.5603 MINER'S ACE HARDWARE, INC178 09/09/2022 295130 129.28 (2) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC179 09/09/2022 295130 10.76 CABLE TIES 220.4303.5613 MINER'S ACE HARDWARE, INC180 09/09/2022 295130 38.77 WALLBOARD ANCHORS, GAP FILLER 010.4213.5604 MINER'S ACE HARDWARE, INC181 09/09/2022 295130 26.46 PLIERS, CORNERBRACE, MARKER, CD KEY 010.4420.5605 MINER'S ACE HARDWARE, INC182 09/09/2022 295130 120.62 SPRAY PAINT, CLEANERS, SANITIZER 010.4213.5604 MINER'S ACE HARDWARE, INC183 09/09/2022 295130 146.85 WOMENS CLUB-DEADBOLT, DOOR HANDLE, CAULK, SHIMS 010.4213.5604 MINER'S ACE HARDWARE, INC184 09/09/2022 295130 27.98 CORNER BRACE, PAINTERS PUTTY 010.4213.5604 MINER'S ACE HARDWARE, INC185 09/09/2022 295130 36.61 STROTHER-PLANTS 010.4420.5605 MINER'S ACE HARDWARE, INC186 09/09/2022 295131 157.60 08/22 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON187 09/09/2022 295132 180.96 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC188 09/09/2022 295132 231.53 OFFICE SUPPLIES-TONER 010.4102.5602 ODP BUSINESS SOLUTIONS LLC189 09/09/2022 295133 536.17 PRINTER INK CARTRIDGES 010.4421.5602 OFFICE1190 09/09/2022 295134 100.00 PRE-EMPLOYMENT MEDICAL TESTING 010.4430.5315 PACIFIC CENTRAL COAST HEALTHPage 13 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name191 09/09/2022 295134 $ 380.00 PRE-EMPLOYMENT MEDICAL TESTING 010.4425.5315 PACIFIC CENTRAL COAST HEALTH192 09/09/2022 295134 315.00 PRE-EMPLOYMENT MEDICAL TESTING 640.4712.5315 PACIFIC CENTRAL COAST HEALTH193 09/09/2022 295134 542.56 PRE-EMPLOYMENT MEDICAL TESTING 010.4201.5315 PACIFIC CENTRAL COAST HEALTH194 09/09/2022 295134 185.00 PRE-EMPLOYMENT MEDICAL TESTING 010.4425.5315 PACIFIC CENTRAL COAST HEALTH195 09/09/2022 295134 206.16 PRE-EMPLOYMENT MEDICAL TESTING 640.4712.5315 PACIFIC CENTRAL COAST HEALTH196 09/09/2022 295134 100.00 PRE-EMPLOYMENT MEDICAL TESTING 010.4201.5315 PACIFIC CENTRAL COAST HEALTH197 09/09/2022 295135 1,498.75 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO198 09/09/2022 295135 8,171.30 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO199 09/09/2022 295135 6,965.51 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO200 09/09/2022 295135 2,359.02 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO201 09/09/2022 295135 8,609.09 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO202 09/09/2022 295135 12.79 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO203 09/09/2022 295135 16,778.25 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO204 09/09/2022 295136 80.00 ARREST & CONTROL TRAINING-POST 010.4203.5501 ENRIQUETTA PEINADO205 09/09/2022 295137 138.19 SOTO-GRACO LOWER PUMP REPAIR KIT 010.4430.5604 PIONEER ATHLETICS206 09/09/2022 295138 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 DAVID RALSTON207 09/09/2022 295139 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 DULCE RAMIREZ208 09/09/2022 295140 1,560.00 TRAFFIC COLLISION RECONSTRUCTION 010.4203.5501 TIMOTHY RAMIREZ209 09/09/2022 295141 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MALI RODRIGUEZ210 09/09/2022 295142 489.19 RATCHET, PLIERS, EXTENSION 010.4305.5273 TCA TOOLS INC211 09/09/2022 295143 105.94 08/22 COPY MACHINE MAINTENANCE 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA)212 09/09/2022 295144 233.27 (3) 15 GALL PISTACIA 010.4420.5308 WEST COVINA NURSERIES213 09/09/2022 295145 323.23 (1) SAFETY HARNESS 612.4610.5255 WINEMA INDUSTRIAL &214 09/09/2022 295146 200.00 WASHING MACHINE REBATE 226.4306.5554 LYNDA WRIGHT215 09/09/2022 295147 3,343.20 07/22 GAMING & CODING CAMPS 010.4424.5351 YOUTH TECH INC.216 09/09/2022 295148 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 HEATHER ZACKER217 09/09/2022 295149 100.00 PARK DEPOSIT REFUND-STROTHER # 1& 2 010.0000.2206 KELLI ZEIDERS218 09/09/2022 295150 151.01 UB Refund Cst #00023373 640.0000.2301 LAUREN R ARCHER219 09/09/2022 295151 56.81 UB Refund Cst #00028428 640.0000.2301 TIMOTHY BRZYCKI220 09/09/2022 295152 89.64 UB Refund Cst #00028030 640.0000.2301 JACOB GERMAN221 09/09/2022 295153 136.64 UB Refund Cst #00026969 640.0000.2301 DAVID GREEN222 09/09/2022 295154 22.65 UB Refund Cst #00026027 640.0000.2301 ALANNA CHRISTINE HAYS223 09/09/2022 295155 22.63 UB Refund Cst #00028143 640.0000.2301 CINDY T KING224 09/09/2022 295156 37.25 UB Refund Cst #00028196 640.0000.2301 VICTOR LONGORIA225 09/09/2022 295157 37.44 UB Refund Cst #00028544 640.0000.2301 KIRRA MARTIN226 09/09/2022 295158 21.54 UB Refund Cst #00003444 640.0000.2301 SHADRA & ALEX PAZ227 09/09/2022 295159 72.71 UB Refund Cst #00024671 640.0000.2301 ROBERT BAKER TRUST228 09/09/2022 295160 70.72 UB Refund Cst #00026453 640.0000.2301 MICHAEL SMITHPage 14 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name229 09/09/2022 295161 $ 309.61 UB Refund Cst #00024539 640.0000.2301 VIRLON SMOOT230 09/09/2022 295162 46,971.73 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE231 09/09/2022 295162 49,828.08 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE232 09/09/2022 295162 12,867.16 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE233 09/09/2022 295163 2,201.65 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT234 09/09/2022 295163 18,703.87 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT235 09/09/2022 295164 565.60 DEPT OF CHILD SUPPORT SERVICES: Payment 011.0000.2114 CA STATE DISBURSEMENT UNIT236 09/09/2022 295165 8,066.96 DENTAL INSURANCE: Payment 011.0000.2110 DELTA DENTAL237 09/09/2022 295165 322.72 DENTAL INSURANCE: Payment 011.0000.2110 DELTA DENTAL238 09/09/2022 295165 2,500.77 09/22 RETIREE DENTAL PREMIUM 010.4099.5132 DELTA DENTAL239 09/09/2022 295166 4,313.22 DEFERRED COMPENSATION - EE %: Payment 011.0000.2117 ICMA RETIREMENT CORP240 09/09/2022 295166 11,843.59 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP241 09/09/2022 295166 866.66 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP242 09/09/2022 295166 275.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP243 09/09/2022 295167 4,020.00 PORAC MED INSURANCE: Payment 011.0000.2109 PERS - ACTIVE MED244 09/09/2022 295167 882.18 PPO PERS PLATINUM - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED245 09/09/2022 295167 8,111.40 PPO PERS GOLD - MANAGEMENT: Payment 011.0000.2109 PERS - ACTIVE MED246 09/09/2022 295167 15,399.92 PPO PERS GOLD - POLICE: Payment 011.0000.2109 PERS - ACTIVE MED247 09/09/2022 295167 13,283.90 PPO PERS GOLD - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED248 09/09/2022 295167 742.70 BLUE SHIELD TRIO HMO - MGMT: Payment 011.0000.2109 PERS - ACTIVE MED249 09/09/2022 295167 2,673.72 BLUE SHIELD TRIO HMO - POLICE: Payment 011.0000.2109 PERS - ACTIVE MED250 09/09/2022 295167 3,862.04 BLUE SHIELD TRIO HMO - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED251 09/09/2022 295167 13,176.56 HMO-UNITED HEALTHCARE-MGMT: Payment 011.0000.2109 PERS - ACTIVE MED252 09/09/2022 295167 10,696.28 HMO UNITED HEALTHCARE-POLICE: Payment 011.0000.2109 PERS - ACTIVE MED253 09/09/2022 295167 17,982.14 HMO UNITED HEALTHCARE-SEIU: Payment 011.0000.2109 PERS - ACTIVE MED254 09/09/2022 295167 6,045.72 HMO-UNITED HEALTH FIRE-MGMT: Payment 011.0000.2109 PERS - ACTIVE MED255 09/09/2022 295167 2,293.68 PERS PLATINUM-FIRE MANAGEMENT: Payment 011.0000.2109 PERS - ACTIVE MED256 09/09/2022 295167 4,058.04 PPO PERS PLATINUM - FIRE: Payment 011.0000.2109 PERS - ACTIVE MED257 09/09/2022 295167 8,816.76 PPO PERS GOLD - FIRE: Payment 011.0000.2109 PERS - ACTIVE MED258 09/09/2022 295167 9,146.08 HMO UNITED HEALTHCARE-FIRE: Payment 011.0000.2109 PERS - ACTIVE MED259 09/09/2022 295167 335.78 09/22 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED260 09/09/2022 295167 98.24 ACTIVE FIRE HEALTH ADMIN FEE 010.0000.1111 PERS - ACTIVE MED261 09/09/2022 295167 6,788.17 09/22 RETIREE HEALTH INS 010.4099.5136 PERS - ACTIVE MED262 09/09/2022 295167 602.76 09/22 RETIREE HEALTH INS 010.0000.1111 PERS - ACTIVE MED263 09/09/2022 295167 752.74 09/22 RETIREE HEALTH INS 220.4303.5136 PERS - ACTIVE MED264 09/09/2022 295167 839.20 ADJUSTMENT FOR TERMS/ADDS 011.0000.2109 PERS - ACTIVE MED265 09/09/2022 295168 3,190.79 09/22 ACTIVE HEALTH INS-PT NON 011.0000.2109 PERS - ACTIVE MED266 09/09/2022 295168 10.53 09/22 ACTIVE HEALTH ADMIN FEE- 010.4145.5131 PERS - ACTIVE MEDPage 15 of 238
CITY OF ARROYO GRANDECHECK LISTINGSEPTEMBER 1 - SEPTEMBER 16, 2022ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name267 09/09/2022 295169 $ 935.52 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO268 09/09/2022 295169 538.10 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO269 09/09/2022 295169 23.50 STANDARD LIFE TAXABLE DEDUCT: Payment 011.0000.2113 STANDARD INSURANCE CO270 09/09/2022 295169 1,451.70 STANDARD LTD/STD INSURANCE: Payment 011.0000.2113 STANDARD INSURANCE CO271 09/09/2022 295169 (60.49) HIRE/TERM ADJUSTMENT 011.0000.2113 STANDARD INSURANCE CO272 09/09/2022 295170 1,419.92 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA273 09/09/2022 295171 2,166.17 VISION CARE INSURANCE: Payment 011.0000.2119 VISION SERVICE PLAN274 09/09/2022 295171 645.62 09/22 VISION RETIREE PREMIUM 010.4099.5133 VISION SERVICE PLAN275 09/09/2022 295171 (18.54) 09/22 VSP BILLING ADJUSTMENT 011.0000.2119 VISION SERVICE PLAN $ 1,364,165.21 Page 16 of 238
ATTACHMENT 2
.
General Fund 358,913.96 5101 Salaries Full time 239,634.97
Streets Fund 16,316.64 5101 Volunteer Employee Retirement -
American Rescue Plan Act 3,924.78 5102 Salaries Part-Time - PPT 5,647.36
Sewer Fund 9,152.69 5103 Salaries Part-Time - TPT 13,214.94
Water Fund 24,034.05 5105 Salaries OverTime 9,891.26
412,342.12 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,658.90
5108 Holiday Pay 7,595.71
5109 Sick Pay 3,650.97
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 5,068.60
Police 8,013.04 5114 Comp Pay 1,992.03
Public Works - Maintenance 1,061.08 5115 Annual Leave Pay 8,606.76
Public Works - Enterprise 817.14 5116 Salaries - Police FTO 111.00
Recreation - Administration - 5121 PERS Retirement 30,508.13
Recreation - Special Events - 5122 Social Security 21,723.43
Children In Motion - 5123 PARS Retirement 278.10
9,891.26 5126 State Disability Ins. 1,101.13
5127 Deferred Compensation 741.66
5131 Health Insurance 50,373.25
5132 Dental Insurance 3,348.21
5133 Vision Insurance 823.04
5134 Life Insurance 392.56
5135 Long Term Disability 551.01
5137 Leave Payouts 3,290.00
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 81.60
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,070.00
412,342.12
OVERTIME BY DEPARTMENT:
Total FCFA payroll cost for this period is $188,132.72. FCFA payroll and accounts payable expenditures are
processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano
Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual
services budget.
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
08/19/2022 - 09/01/2022
9/9/2022
BY FUND BY ACCOUNT
Page 17 of 238
Item 8.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits
DATE: October 11, 2022
SUMMARY OF ACTION:
Presentation of the City’s investment deposits as of August 31, 2022.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact to the City related to these reports. However, the City does
receive interest revenue based on the interest rate of the investments. No or minimal
future staff time is projected.
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo
Grande as of August 31, 2022, as required by Government Code Section 53646(b).
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a
monthly report, providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
Page 18 of 238
Item 8.b.
City Council
Consideration of Statement of Investment Deposits
October 11, 2022
Page 2
ANALYSIS OF ISSUES:
This report represents the City’s investments as of August 31, 2022. It includes all
investments managed by the City, the investment institution, investment type, book value,
maturity date, and rate of interest. As of August 31, 2022, the investment portfolio was in
compliance with all State laws and the City’s investment policy.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and f ile the attached report listing the
investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a
manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due
to market price changes, technical cash flow complications such as the need to withdraw
a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To
minimize such risks, diversifications of the investment portfolio by institution and by
investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Portfolio Summary: August 31, 2022
Page 19 of 238
ATTACHMENT 1City of Arroyo Grande300 E. Branch St.Arroyo Grande, CA 93420Phone: (805) 473-5400CITY OF ARROYO GRANDEPortfolio ManagementPortfolio SummaryAugust 31, 2022Investments Principal ValueCurrent Market Value Interest Rate Date of PurchaseTerm Maturity Date% of PortfolioLocal Agency Investment Fund15,134,227.23$ 15,134,227.23$ 1.276%48.729%Certificates of DepositPacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 0.802%Sallie Mae Bank 247,000.00 247,000.00 1.900% October 3, 2019 36 mos October 3, 2022 0.795%Eaglebank Bethesda Maryland 249,000.00 249,000.00 1.850% October 4, 2019 36 mos October 4, 2022 0.802%Goldman Sachs Bank USA 247,000.00 247,000.00 1.850% October 24, 2019 36 mos October 24, 2022 0.795%1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 0.802%Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.795%Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.802%BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.802%Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.795%Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.795%Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.795%Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.789%American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.792%New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.802%Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.802%UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.802%Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.799%Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.802%Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.799%Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.792%Total Certificates of Deposit4,956,000.00 4,956,000.00 15.957%Agency BondsFederal Farm Credit Bank 2,500,000.00 2,443,365.00 1.600% November 1, 2019 48 mos November 1, 2023 8.050%Federal Farm Credit Bank 1,999,314.00 1,888,502.00 0.350% December 4, 2020 42 mos May 16, 2024 6.437%Federal Home Loan Bank 499,252.43 496,896.23 1.000% July 19, 2022 29 mos December 20, 2024 1.608%Federal Farm Credit Bank 998,431.00 927,003.00 0.430% March 17, 2021 48 mos March 3, 2025 3.215%Federal Natl Mortgage Assn 1,000,000.00 904,544.00 0.500% October 20, 2020 60 mos October 20, 2025 3.220%Federal Home Loan Bank 999,500.00 905,845.00 0.800% March 17, 2021 60 mos March 10, 2026 3.218%Federal Home Loan Bank 994,396.00 939,258.00 2.400% March 17, 2021 72 mos March 29, 2027 3.202%Federal Home Loan Bank 500,000.00 484,359.50 3.375% May 17, 2022 60 mos May 17, 2027 1.610%Total Agency Bonds9,490,893.43 8,989,772.73 30.559%Page 20 of 238
ATTACHMENT 1City of Arroyo Grande300 E. Branch St.Arroyo Grande, CA 93420Phone: (805) 473-5400CITY OF ARROYO GRANDEPortfolio ManagementPortfolio SummaryAugust 31, 2022Investments Principal ValueCurrent Market Value Interest Rate Date of PurchaseTerm Maturity Date% of PortfolioMunicipal BondsCalifornia State GO Various Purp Bond 491,810.00 482,495.00 3.100% May 12, 2022 47 mos April 1, 2026 1.584%Total Municipal Bonds491,810.00 482,495.00 1.584%Treasury ObligationsU.S. Treasury Z-2026 Series 984,728.00 905,859.00 1.100% December 6, 2021 53 mos May 31, 2026 3.171%Total Treasury Obligations984,728.00 905,859.00 3.171%TOTAL INVESTMENTS31,057,658.66$ 30,468,353.96$ 100.000%Page 21 of 238
1 Item 8.c.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
September 27, 2022, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George,
Council Member Barneich, Council Member
Paulding, Council Member Storton
Staff Present: City Clerk Jessica Matson, City Attorney
Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Associate Planner Patrick Holub,
Police Chief Michael Martinez
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with
Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was conducted in a hybrid in-person/virtual format.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 P.M.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements
None.
5.b. Ordinances read in title only
Page 22 of 238
2 Item 8.c.
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
AYES (5): Mayor Ray Russom, Council Member Barneich, Council Member Paulding, Council
Member Storton, and Mayor Pro Tem George,
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a. Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 which included information on
the new data dashboard the County is using for reporting COVID-19 statistics.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b. City Manager Communications
City Manager McDonald thanked everyone involved in their efforts in making the Harvest
Festival a success; provided an update on the progress of the Elm Street playground project;
announced that the new County animal shelter is now open; and provided information regarding
the 5Cities Homeless Coalition cabin project in Grover Beach.
Assistant City Manager/Public Works Director Robeson informed the public of a planned street
closure on South Mason Street for removal of a tree on October 14, 2022.
Mayor Ray Russom invited public comment. Speaking from the public were Krista Bandy and
Peggy Coon. No further public comments were received. Director Robeson responded to
questions from the public.
No action was taken on this item.
6.c. Honorary Proclamation - Native American & Indigenous Peoples Heritage Month 2022
Mayor Ray Russom read the Honorary Proclamation declaring October 2022 Native American &
Indigenous Peoples Heritage Month. Slo’w Victor Gutierrez accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.d. Honorary Proclamation - Fire Prevention Week 2022
Mayor Ray Russom read the Honorary Proclamation declaring October 9 - 15, 2022 Fire
Prevention Week. Five Cities Fire Chief Lieberman accepted the proclamation and commented
that Five Cities Fire Authority will be hosting an Open House at Station 1 in Arroyo Grande on
Saturday, October 8th.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
Page 23 of 238
3 Item 8.c.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Mike Drees and Jeff
Edwards. No further public comments were received. Assistant City Manager/Public Works Director
Robeson responded to questions from the public.
8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion.
Council pulled Item 8.k. for a separate vote.
Council commented on Items 8.i. and 8.l.
Mayor Ray Russom invited public comment. Speaking from the public was Krista Bandy. No further
public comments were received.
Moved by Council Member Storton
Seconded by Mayor Ray Russom
Approve Consent Agenda Items 8.a. through 8.m., with the exception of item 8.k., with the
recommended courses of action.
AYES (5): Council Member Storton, Mayor Ray Russom, Council Member Barneich, Council Member
Paulding, and Mayor Pro Tem George
Passed (5 to 0)
8.a. Consideration of Cash Disbursement Ratification
Ratified the attached listing of cash disbursements for the period of August 16 through August
31, 2022.
8.b. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency
Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote
Teleconference Meetings of the Legislative Bodies Pursuant to Government Code
Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE
CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF
REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY
OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".
8.c. Consideration of Adoption of a Resolution Approving the Amended and Restated
Contract Between San Luis Obispo County Flood Control and Water Conservation
District and the City of Arroyo Grande for Water Supply from Lopez Reservoir
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE MAKING RESPONSIBLE AGENCY FINDINGS PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE AMENDED AND
Page 24 of 238
4 Item 8.c.
RESTATED WATER SUPPLY CONTRACT PROJECT FOR ZONE 3 AND APPROVING
EXECUTION OF AN AMENDED AND RESTATED WATER SUPPLY CONTRACT WITH THE
SAN LUIS OBISPO COUNTY FLOOD CONTROL AND WATER CONSERVATION
DISTRICT".
8.d. Consideration of First Amendment to the Communications Site Lease Agreement
(“Lease”) with T-Mobile West, LLC (“T-Mobile”), for the Operation of a
Telecommunications Facility Located at Branch Mill Road (Reservoir 4)
Approved the First Amendment to the Communications Site Lease Agreement (“Lease”) with T-
Mobile West, LLC (“T-Mobile”), successor in interest to Cingular Wireless, for the operation of a
telecommunications facility located at Branch Mill Road, commonly known as the Reservoir 4
site.
8.e. Approval of Minutes
Approved the minutes of the Regular City Council Meeting of September 13, 2022.
8.f. Consideration of Conflict of Interest Code Biennial Review and Resolution Amending the
City of Arroyo Grande Conflict of Interest Code
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AN AMENDED CONFLICT OF INTEREST CODE FOR
DESIGNATED POSITIONS".
8.g. Consideration of an Agreement for Police Fleet Lease and Purchase and Resolution
Declaring Vehicles as Surplus
1) Authorized the purchase of (a) thirteen (13) vehicles from Mullahey Ford, (b) vehicle fleet
upfitting from Dana Safety Supply, (c) MDC Computers from Code3 Technologies, and (d) dash
cameras from Safe Fleet; 2) Authorized a financing agreement for nine (9) Patrol vehicles and
upfitting for a total not to exceed the amount of $749,103, through a 4-year municipal lease from
Holman Capital Corporation at an APR of 4.57% (4 annual payments of approximately
$201,583); 3) Authorized the cash purchase of four (4) vehicles and upfitting not to exceed the
amount of $204,395; 4) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING FOURTEEN VEHICLES AS
SURPLUS AND AUTHORIZING THEIR SALE OR DISPOSAL"; and 5) Authorized the City
Manager to execute all necessary documents.
8.h. Consideration to Award Construction Contract to G. Sosa Construction, Inc. for 2022
Pedestrian Crossing Improvement Project, PW 2021-08, and Authorization of Budget
Adjustment for $90,618 from Unexpended FY 2021-22 CIP Budget Funds
1) Awarded a construction contract to G. Sosa Construction, Inc. in the amount of $321,202.75
and authorized the City Manager to approve change orders for up to 10% of the contract
amount, $32,120.25, for unanticipated costs during the construction phase of the project
(construction contract costs = $321,202.75 + $32,120.25 = $353,323); and 2) Approved a
budget adjustment to appropriate $90,618 from unexpended FY 2021-22 Capital Improvement
Program budget funds to cover the subject project expenditures.
8.i. Monthly Water Supply and Demand Update
Page 25 of 238
5 Item 8.c.
Received and filed the monthly Water Supply and Demand Report.
8.j. Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050
Determining to Continue Work Under Emergency Contracts for the FCFA Station 1
Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA
Station 1; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING FOURTEEN VEHICLES AS SURPLUS AND
AUTHORIZING THEIR SALE OR DISPOSAL".
8.l. Consideration of Temporary Use Permit 22-011 Authorizing the Temporary Closure of
Branch Street for Halloween in the Village on Monday, October 31, 2022; Applicant –
Krista Bandy
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT CASE NO. 22-011
AUTHORIZING “HALLOWEEN IN THE VILLAGE” ON MONDAY, OCTOBER 31, 2022 AND
DIRECTING STAFF TO IMPLEMENT RELATED SAFETY MEASURES INCLUDING NO
PARKING ZONES AND STREET CLOSURES; APPLIED FOR BY KRISTA BANDY".
8.m. Consideration of Adoption of a Resolution Amending the Citywide Combined Salary
Schedule to Establish a Pay Schedule for a Temporary Part-Time Acting Capital
Improvement Project Manager
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING THE CITYWIDE COMBINED SALARY SCHEDULE AND
ESTABLISHING A PAY SCHEDULE FOR THE POSITION OF TEMPORARY PART-TIME
ACTING CAPITAL IMPROVEMENT PROJECT MANAGER".
8.k. Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code Regarding Accessory Dwelling Units and Adoption of a Resolution
Approving an Accessory Dwelling Unit Fee Waiver Program
Council Member Barneich declared a conflict of interest and recused herself.
Mayor Ray Russom declared a conflict of interest due to owning an ADU and recused herself.
Mayor Pro Tem George presided.
Moved by Mayor Pro Tem George
Seconded by Council Member Paulding
Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING
AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (AGMC)
REGARDING ACCESSORY DWELLING UNITS; LOCATION- CITYWIDE", and a Resolution
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
PROVIDING FOR AN ACCESSORY DWELLING UNIT FEE WAIVER PROGRAM". City
Attorney Carmel read the full title of the Ordinance.
AYES (3): Mayor Pro Tem George, Council Member Paulding, and Council Member Storton
Page 26 of 238
6 Item 8.c.
ABSENT (2): Mayor Ray Russom, and Council Member Barneich
Passed (3 to 0)
9. PUBLIC HEARINGS
9.a. Discussion and Consideration of Introduction of Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code Regarding Short Term Rentals (Vacation Rentals and
Homestays); Development Code Amendment 22-002
Mayor Ray Russom returned to the meeting and presided.
Council Member Barneich declared a conflict of interest and left the meeting.
Mayor Pro Tem George declared a conflict of interest and left the meeting.
Mayor Ray Russom noted that due to the multiple conflicts of interest, Council previously drew
straws to see who would hear the item.
Community Development Director Pedrotti introduced the item, and Associate Planner Holub
provided a presentation of the staff report. Staff responded to questions from Council.
City Attorney Carmel clarified what language was legally necessary in the Ordinance.
Mayor Ray Russom opened the public hearing. Speaking from the public were Zazz Daniel,
Josephine Moore, Annie Ashbrook, Jim Guthrie, Peggy Coon, and No Name provided. City
Clerk Matson read into the record written correspondence received from Joanie Fugitt, Zazz and
Dove Daniel, Deborah Cookson and Josephine Moore, Terryl and Jeff Walters. Upon hearing
no further public comments, Mayor Ray Russom closed the public hearing. Director Pedrotti and
Associate Planner Holub responded to questions from the public.
City Attorney Carmel provided clarification regarding the revocations and public hearing
process.
Council discussion ensued regarding metrics for the payment of Transient Occupancy Tax
(TOT) as it relates to a possible revocation hearing; the permitting cap; and requiring an affidavit
regarding responsiveness.
Mayor Ray Russom suggested continuing the Item until after Item 9.b. to allow staff time to
clarify language in the Ordinance. Council concurred.
Mayor Ray Russom called for a brief break at 8:13 p.m. The Council reconvened at 8:24 p.m.
Council returned to the item and staff recommended modifying the Ordinance as follows:
Amending performance standards and conditions for vacation rentals #16 to read: "Vacation
rentals must remit a minimum amount of TOT to the City at least once every six (6) months.
The amount shall be established by a resolution of the City Council and shall be equivalent to
half of the average annual TOT remitted by all vacation rentals that have remitted payment the
previous fiscal year."
Page 27 of 238
7 Item 8.c.
Amending performance standards and conditions for Home Stays #12 to read: "Home Stays
must remit a minimum amount of TOT to the City at least once every six (6) months. The
amount shall be established by a resolution of the City Council and shall be equivalent to half of
the average annual TOT remitted by all vacation rentals that have remitted payment the
previous fiscal year."
Moved by Mayor Ray Russom
Seconded by Council Member Paulding
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE
REGARDING VACATION RENTALS AND HOMESTAYS", as modified by staff. City Attorney
Carmel read the full title of the Ordinance into the record.
AYES (3): Mayor Ray Russom, Council Member Paulding, and Council Member Storton
ABSENT (2): Mayor Pro Tem George, and Council Member Barneich
Passed (3 to 0)
9.b. Discussion and Consideration of Introduction of Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code (AGMC) Regarding a Permanent Parklet Program;
Development Code Amendment 22-003; Location – Citywide
Associate Planner Holub presented the staff report and recommended that the Council
introduce the Ordinance to establish a permanent parklet program. Staff responded to
questions.
Mayor Ray Russom opened the public hearing. Speaking from the public were Jim Guthrie,
Krista Bandy, and Laura Beth Amy. Upon hearing no further public comments, Mayor Ray
Russom closed the public hearing.
Council discussion ensued regarding a steam cleaning requirement every 6 months; the
definition of a parklet; and massing.
Mayor Ray Russom suggested continuing the item until after Item 11.a. to allow staff time to
clarify language in the Ordinance. Council concurred.
After hearing Item 12, Council returned to the item and staff recommended modifying the
Ordinance as follows:
Performance Standards and Conditions #8 to include: "any parklet features, furnishings, or
vegetation shall maintain an open see through aesthetic in and out of the parklet."
Performance Standards and Conditions #17 to include: "parklets shall be kept clean and neat."
Performance Standards and Conditions #18 to include: "Steam cleaning shall be completed at
least once every six months by the parklet operator. Steam cleaning shall be consistent with
Regional Water Quality Control Board regulations regarding illicit discharge."
SECTION 3 Definitions: changed public amenity to private amenity.
Page 28 of 238
8 Item 8.c.
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem George
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE
REGARDING THE ESTABLISHMENT OF A PERMANENT PARKLET PROGRAM", including
the modifications made by staff. City Attorney Carmel read the full title of the Ordinance into the
record.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council
Member Paulding, and Council Member Storton
Passed (5 to 0)
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a. Discussion and Consideration of Approval of a Joint Exercise of Powers Agreement
Creating the Central Coast Blue Regional Recycled Water Authority and Appointment of
a Representative to the Authority Board of Directors
City Manager McDonald presented the item and recommended that the Council authorize the
Mayor to execute a Joint Exercise of Powers Agreement Creating the Central Coast Blue
Regional Recycled Water Authority (Authority); and appoint a member of the City Council to the
Authority Board of Directors. City Manager McDonald responded to questions from Council.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Barneich
Seconded by Mayor Pro Tem George
Authorize the Mayor to execute a Joint Exercise of Powers Agreement Creating the Central
Coast Blue Regional Recycled Water Authority; and appoint Mayor Ray Russom to the Authority
Board of Directors.
AYES (5): Council Member Barneich, Mayor Pro Tem George, Council Member Paulding,
Council Member Storton, and Mayor Ray Russom
Passed (5 to 0)
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
12.a. MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
Page 29 of 238
9 Item 8.c.
2. South San Luis Obispo County Sanitation District (SSLOCSD)
3. Tourism Business Improvement District Advisory Board
4. Other
12.b. MAYOR PRO TEM GEORGE:
1. County Water Resources Advisory Committee (WRAC)
2. Visit SLO CAL Advisory Board
3. Other
12.c. COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
12.d. COUNCIL MEMBER PAULDING:
1. Air Pollution Control District (APCD)
2. Brisco/Halcyon Interchange Subcommittee
3. Council of Governments/Regional Transit Authority/ South County Transit
(SLOCOG/SLORTA/SCT)
4. REACH SLO Advisory Commission
5. Other
12.e. COUNCIL MEMBER STORTON:
1. Brisco/Halcyon Interchange Subcommittee
2. Five Cities Fire Authority (FCFA)
3. Integrated Waste Management Authority Board (IWMA)
4. South County Chambers of Commerce Governmental Affairs Committee
5. Other
13. COUNCIL COMMUNICATIONS
Council Member Barneich thanked staff for the work done for the Harvest Festival.
Mayor Pro Tem George requested a discussion item at a future Council meeting regarding annual
steam cleaning of the sidewalks in the Village. Mayor Ray Russom concurred. Assistant City
Manager/Public Works Director Robeson clarified that staff did not commit to annual sidewalk steam
Page 30 of 238
10 Item 8.c.
cleaning during a recent Village Businesses Roundtable. Mayor Ray Russom suggested the
discussion be brought up during the next budget discussion. Mayor Pro Tem George concurred.
Mayor Pro Tem George announced that the next Empty Bowls event for 5 Cities Homeless Coalition
will take place on October 1, 2022.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting at 10:02 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
Page 31 of 238
Item 8.d.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued
Local Emergency Related to the Coronavirus (COVID-19) Pandemic
DATE: October 11, 2022
SUMMARY OF ACTION:
Adoption of the Resolution will continue the declared local emergency related to the
COVID-19 pandemic.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no direct fiscal impacts related to the proposed ac tion; however, adoption of
the Resolution will facilitate the ability for the City to request resources including financial
support and reimbursement from the State Office of Emergency Services and the Federal
Emergency Management Agency for costs incurred in preparation and/or response to the
COVID-19 pandemic.
RECOMMENDATION:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus
(COVID-19) pandemic.
BACKGROUND:
As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande
Municipal Code, the former City Manager, in his capacity as the Director of Emergency
Services, proclaimed a local emergency on March 16, 2020, regarding th e COVID-19
pandemic. The City Council ratified the proclamation at its regular meeting on March 24,
2020, and adopted resolutions declaring a continued local emergency since that time as
the pandemic has persisted.
ANALYSIS OF ISSUES:
Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to
“Review the need for a continuing emergency declaration at regularly scheduled meetings
at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the
City Council has adopted the appropriate Resolutions declaring a continued local
Page 32 of 238
Item 8.d.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local
Emergency Related to the Coronavirus (COVID-19) Pandemic
October 11, 2022
Page 2
emergency related to the coronavirus (COVID-19) pandemic within the required 21-day
time period since the ratification of the proclamation at its March 24, 2020 regular meeting.
This item is being presented to the City Council to satisfy the requirements of Section
8.12.065(C). Given the ongoing state of emergency proclaimed by the Governor, the
ongoing public health orders issued by the State, and the ongoing work required of City
staff to respond to the pandemic and these proclamations and orders, it is recommended
that the City Council adopt the Resolution declaring the need to continue the emergency
declaration. The San Luis Obispo County (County) Public Health Officer and the County
Emergency Services Director terminated the County’s emergency declarations with
respect to the COVID-19 pandemic on February 25, 2022. However, a statewide
emergency declaration issued by the Governor remains in place related to the pandemic.
In light of the ongoing statewide emergency, the ongoing impacts associated with the
coronavirus within the Arroyo Grande community and the City organization, it is
recommended that the City Council continue the declared local emergency.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring the need to continue the declared local emergency;
or
2. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will satisfy the requirement of th e Arroyo Grande Municipal
Code regarding the periodic review of the declared local emergency related to the COVID-
19 pandemic.
DISADVANTAGES:
No disadvantages have been identified to adopting the Resolution.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
Page 33 of 238
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID-
19) PANDEMIC
WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code,
the former City Manager, in his capacity as the Director of Emergency Services
proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic;
and
WHEREAS, the City Council ratified the emergency proclamation through adoption of
Resolution No. 4974 at its regular meeting on March 24, 2020; and
WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City
Council is to review the need for a continuing emergency declaration at regularly
scheduled meetings at least every twenty-one (21) days until the emergency is
terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local
emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May
12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September
22, October 13, October 27, November 10, November 24, December 8, 2020, January
12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11,
May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28,
October 12, October 26, November 9, November 23, December 14, 2021, January 11,
January 25, February 8, February 22, March 8, March 22, April 12, April 26, May 10, May
24, June 14, June 28, July 26, August 9, August 23, September 13, and September 27,
2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination
that a Public Health Emergency Exists and has existed as of January 27, 2020; and
WHEREAS, the President of the United States declared a State of National Emergency;
the Governor of the State of California has proclaimed a State of Emergency for the State
of California and issued Executive Orders and direction regarding measures to mitigate
the spread of cases of COVID-19 within the State of California and all recitals set forth
therein, are included as though fully set forth herein; and
WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the
U.S., continuing to present an immediate and significant risk to public health and safety,
and resulting in serious illness or death to vulnerable populations, including the elderly
and those with underlying health conditions.
Page 34 of 238
RESOLUTION NO.
PAGE 2
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande
that:
1. All recitals set forth above, are true, correct and incorporated herein.
2. A local emergency is declared to continue to exist throughout the City of Arroyo
Grande, and the City has been undertaking, and will continue through termination
of this emergency to undertake necessary measures and incur necessary costs,
which are directly related to the prevention of the spread of COVID-19 and are
taken in furtherance of: the Secretary of Health and Human Services’
determination that a public health emergency has existed since January 27, 2020;
the Governor’s Proclamation of a State of Emergency on March 4, 2020; the
President of the United States’ Declaration of a National Emergency on March 13,
2020; and related orders and directives.
On motion of Council Member _______________________, seconded by Council
Member _______________________, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was approved this 11th day of October, 2022.
Page 35 of 238
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 36 of 238
Item 8.e.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Jessica Matson, Legislative & Information Services Director/City Clerk
SUBJECT: Consideration of Cancellation of the December 27, 2022 City Council
Meeting
DATE: October 11, 2022
SUMMARY OF ACTION:
Cancellation of the second regular City Council meeting in December due to its proximity
to the Christmas and New Year holidays.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is minimal cost savings due to reduced staff time associated with agenda and
meeting preparation.
RECOMMENDATION:
Cancel the regularly scheduled Council meeting of December 27, 2022, due to the
holidays.
BACKGROUND:
Traditionally, and in accordance with the City Council Handbook, the City Council has
cancelled the second regularly scheduled December meeting due to scheduling conflicts
surrounding the holidays.
ANALYSIS OF ISSUES:
The City Council meets twice a month on the second and fourth Tuesdays. This year, the
second regular meeting in December is scheduled on Tuesday, December 27 th. Due to
the proximity to the Christmas and New Year holidays, there exists the potential for
scheduling conflicts for Council, City staff, as well as members of the public, due to
vacation plans and scheduled City Hall holiday closures. Cancellation of the December
27, 2022 City Council meeting will avoid these conflicts.
Page 37 of 238
Item 8.e.
City Council
Consideration of Cancellation of the December 27, 2022 City Council Meeting
October 11, 2022
Page 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Cancel the December 27th meeting;
2. Do not cancel the December 27th meeting and take no further action;
3. Reschedule the December 27th meeting to a different date; or
4. Provide other direction to staff.
ADVANTAGES:
Cancelling the December 27, 2022 meeting provides the City Council, staff, and the public
an opportunity to plan a vacation and enjoy the holidays without being absent from a
meeting or being concerned about missing an item that is important for their vote or input.
DISADVANTAGES:
Cancellation of a regular meeting may result in heavier agendas at the prior and following
meetings.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Page 38 of 238
Item 8.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director
SUBJECT: Consideration of Adoption of a Resolution Authorizing the Temporary
Closure of South Mason Street from East Branch Street to Nelson
Street on Friday October 14, 2022
DATE: October 11, 2022
SUMMARY OF ACTION:
South Mason Street from East Branch Street to Nelson Street will be temporarily closed
from 7:00am to 5:00pm on October 14, 2022.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Staff time will be necessary to assist in monitoring traffic and pedestrian safety and
detours. The cost for a tree service company to remove the tree and provide traffic control
is a total of $5,600.00
RECOMMENDATION:
Adopt a Resolution authorizing the temporary closure of South Mason Street from East
Branch Street to Nelson Street from 7:00am to 5:00pm on October 14, 2022, to allow for
the removal of a hazardous tree at City Hall.
BACKGROUND:
In late 2019, due to signs of declining health, the City Arborist began monitoring the
conditions of an approximately 40-foot tall multi-trunk tree located at the southwest corner
of the City Hall property. Observations began to confirm an increasing amount of dead
smaller branches, while more recent inspections have confirmed that at least half of the
tree is dying. Because of the intertwining of trunks, the structural integrity of the tree is
critically compromised by the dying off of one the main trunks. Additionally, this tree is 3
feet from the southwest exterior wall of City Hall and 1 foot from the eave overhang.
ANALYSIS OF ISSUES:
The City Arborist consulted with three other private contractor/certified arborists and each
agreed that the tree must be removed because of the tree’s declining condition, loss of
structural integrity, and the threat this tree presents to pedestrians, City Hall staff, and the
City Hall building.
Page 39 of 238
Item 8.f.
City Council
Consideration of Adoption of a Resolution Authorizing the Temporary Closure of
South Mason Street from East Branch Street to Nelson Street on Friday October
14, 2022
October 11, 2022
Page 2
City of Arroyo Grande Municipal Code section, 12.16.040 - Responsibility for tree-
damaged sidewalks and public improvements , states in section A., “The public works
director will periodically prepare a list of particular street trees that have created a present
and immediate danger to pedestrian travel, by causing damage to public improvements,
sidewalks, or have interfered with drainage flow in gutters, or resulted in traffic hazards in
adjacent streets.” Although the tree in question is not currently causing damage to any
public improvements, there is a confirmed present and immediate danger to the public
and public facilities due to the increasingly declining condition of the tree. With this
information, the Public Works Director has identified this tree for removal and the closure
of the South Mason Street will facilitate this in a safe and efficient manner.
Other points of information:
Staff has contacted Paulding Middle School and they will include this information
in their newsletter.
2 electronic message boards will be located at appropriate locations (E. Branch
and Nelson St. areas), approximately one week prior to the upcoming closure.
Page 40 of 238
Item 8.f.
City Council
Consideration of Adoption of a Resolution Authorizing the Temporary Closure of
South Mason Street from East Branch Street to Nelson Street on Friday October
14, 2022
October 11, 2022
Page 3
A traffic and pedestrian control plan will be submitted by the tree contractor and
approved by staff through the encroachment permit process.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation;
3. Modify as appropriate and approve staff’s recommendation; or
4. Provide other direction to staff.
ADVANTAGES:
Approval of the temporary closure will allow the tree removal work to be done in one day
and substantially reduce the risk of personal injury and property damage.
DISADVANTAGES:
Inconvenience to local residents and roadway users for the day.
ENVIRONMENTAL REVIEW:
The Project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Guideline Section 15305(b) Issuance of minor encroachments
permits such as street closings and equipment for special events.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
2. Photos
Page 41 of 238
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING THE TEMPORARY CLOSURE OF SOUTH
MASON STREET FROM EAST BRANCH STREET TO NESLON STREET
REQUESTED BY THE CITY OF ARROYO GRNADE PUBLIC WORKS
DEPARTMENT FOR THE REMOVAL OF A STREET TREE
WHEREAS, California Vehicle Code Section 21101 (e) authorizes municipalities to close
any street temporarily for celebrations or other local special events or other purposes
when in the opinion of the local authorities having jurisdiction such closing is necessary
for the safety and protection of persons who are to use that portion of the street during
the temporary closing and such closing must be adopted and provided for by resolution;
and
WHEREAS, the City of Arroyo Grande Municipal Code section, 12.16.040 - Responsibility
for tree-damaged sidewalks and public improvements, states in section A., “The public
works director will periodically prepare a list of particular street trees that have created a
present and immediate danger to pedestrian travel, by causing damage to public
improvements, sidewalks, or have interfered with drainage flow in gutters, or resulted in
traffic hazards in adjacent streets.”; and
WHEREAS, the Public Works Director has identified a street tree that presents an
immediate danger to pedestrian travel and public facilities and the closure of the South
Mason Street will facilitate removal in a safe and efficient manner; and
WHEREAS, the City’s contractor, Greenvale Tree Service, has submitted plans to
temporarily close South Mason Street from East Branch Street to Nelson Street for the
purpose of removing the street tree that is presenting an immediate danger to the public;
and
WHEREAS, a detour plan has been provided for the temporary closure to allow traffic
and pedestrians to continue past the closed section of South Mason Street; and
WHEREAS, the Department of Public Works, the Police Department, and the Fire
Department have no objections provided that emergency vehicle access will be available
if needed during the temporary closure of the street.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo
Grande
1. Authorizes the temporary closure of South Mason Street from East Branch
Street to Nelson Street from 7:00am to 5:00pm on October 14, 2022.
2. Greenvale Tree Service shall apply for and follow all provisions, terms and
conditions of a City Encroachment permit.
Page 42 of 238
RESOLUTION NO.
PAGE 2
3. Greenvale Tree Service shall erect and maintain all signage as shown on the
proposed Traffic and Pedestrian Control Plan.
4. The City Clerk shall certify to the adoption of this Resolution and shall cause a
certified copy to be filed in the Office of the City Clerk.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 11th day of October, 2022.
Page 43 of 238
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 44 of 238
ATTACHMENT 2
Tree to be removed at City Hall necessitating the closure of South Mason St.
from East Branch St. to Nelson St.
Page 45 of 238
Item 8.g.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director
BY: Steve Kahn, Acting Capital Improvement Project Manager
SUBJECT: Consideration to Adopt a Resolution Pursuant to Public Contract
Code Section 22050 Determining to Continue Work Under Emergency
Contracts for the FCFA Station 1 Emergency Generator Replacement
Project, PW 2021-09
DATE: October 11, 2022
SUMMARY OF ACTION:
Adoption of the Resolution by the required four-fifths vote will allow for the continued
accelerated replacement of the emergency generator at the Five Cities Fire Authority
(FCFA) Station 1.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no additional fiscal impacts from adoption of this Resolution. The FY 2021-22
and FY 2022-23 Capital Improvement Program (CIP) budgets included $680,018
($46,780 General Fund, $318,738 Sales Tax Funds, and $314,500 of California Nuclear
Power Preparedness (NPP) Program funding) for the subject project. The engineer’s
construction cost estimate for the project is currently $646,453. FCFA staff will seek to
secure the NPP funding upon completion of the construction documents and associated
engineer’s construction cost estimate. It is anticipated that NPP funding will cover
approximately 50% or $323,277. Staff time will be necessary to coordinate construction
activities with the contractor and special inspectors.
RECOMMENDATION:
1) Receive and file an update of the emergency generator replacement project at the
FCFA Station 1; and 2) Adopt a Resolution determining that there is a need to continue
the emergency action for the replacement of the emergency generator in accordance with
Public Contract Code Section 22050.
Page 46 of 238
Item 8.g.
City Council
Consideration to Adopt a Resolution Pursuant to Public Contract Code Section
22050 Determining to Continue Work Under Emergency Contracts for the FCFA
Station 1 Emergency Generator Replacement Project, PW 2021-09
October 11, 2022
Page 2
BACKGROUND:
Public Contract Code (PCC) Section 22050 allows a public agency, in the case of an
emergency, to repair or replace a public facility, take any directly related and immediate
action required by that emergency, and procure the necessary equipment, services, and
supplies for those purposes without going through a formal bid process. At its regular
meeting on September 13, 2022, the City Council adopted Resolution No. 5219 declaring
an emergency and authorizing the accelerated replacement of the emergency generator
at the FCFA Station 1 by eliminating the formal bid process.
PCC Section 22050 requires that after proceeding with an emergency project, the City
Council shall review the emergency action at its next regularly scheduled meeting and at
every regularly scheduled meeting thereafter until the emergency action is terminated,
and if it is determined that there is a need to continue the action, authorize continuation
of the emergency action by a four-fifths vote. On September 27, 2022, the Council
adopted Resolution No. 5225 determining a need to continue work under emergency
contracts to replace the emergency generator at the FCFA Station 1.
ANALYSIS OF ISSUES:
Since September 27, 2022 Council meeting, the status of the project as of October 6,
2022, is as follows:
The design consultant has finalized the construction documents and they are being
processed for a building permit.
While a portable generator has been brought on site that allows for the opening of the
apparatus bay doors and some lighting at the fire station, it does not provide power to the
server room or the station alerting system, which are critical needs. Therefore, there
remains an imminent danger to public health and safety as this situation may cause delay
of emergency 9-1-1 services during the event of a power outage . Because of this, staff
recommends that the emergency action be continued.
As required by statute, staff will continue to bring a similar item to the Council on
subsequent agendas until the necessary emergency work has been completed or until
the emergency action is terminated. Until this future item, staff will continue to work with
the design consultant and selected contractor to complete the improvements on an
accelerated basis.
Page 47 of 238
Item 8.g.
City Council
Consideration to Adopt a Resolution Pursuant to Public Contract Code Section
22050 Determining to Continue Work Under Emergency Contracts for the FCFA
Station 1 Emergency Generator Replacement Project, PW 2021-09
October 11, 2022
Page 3
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file an update of the emergency generator replacement project at the
FCFA Station 1; and adopt the proposed Resolution finding that there is a need to
continue the emergency action for the replacement of the emergency generator in
accordance with Public Contract Code Section 22050;
2. Receive and file an update of the emergency generator replacement project at the
FCFA Station 1; do not adopt the proposed Resolution; and direct staff to prepare
a Resolution to terminate the need to continue work under emergency action; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will allow for the accelerated replacement of the emergency
generator at the FCFA Station 1 which will ensure power during the event of a power
outage thereby providing rapid response time in the event of an emergency situation.
DISADVANTAGES:
No disadvantages are identified at this time.
ENVIRONMENTAL REVIEW:
No environmental review is needed to authorize the continuation of the emergency action.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Proposed Resolution
Page 48 of 238
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DETERMINING A NEED TO
CONTINUE WORK UNDER EMERGENCY CONTRACTS
FOR THE FCFA STATION 1 EMERGENCY GENERATOR
REPLACEMENT PROJECT
WHEREAS, on September 13, 2022, pursuant to Public Contract Code (PCC) Section
22050, the City Council deemed it was is in the public interest to immediately authorize
the expenditure of City funds needed to safeguard the health, safety and welfare and to
proceed immediately with the replacement of the emergency generator at the Five Cities
Fire Authority (FCFA) Station 1; and
WHEREAS, On September 13, 2022, the City Council deemed the immediate
replacement of the emergency generator was necessary in order to protect the public
health, safety and welfare and would not permit a delay resulting from a competitive
solicitation for bids and that prompt action, including authorization to expend all funds
required for such replacement without competitive bidd ing, was necessary to respond to
the emergency; and
WHEREAS, on September 13, 2022, the City Council adopted Resolution No. 5219
declaring an emergency and authorizing the City Manager to enter into any contract or
agreement in order to immediately replace the emergency generator; and
WHEREAS, PCC Section 22050 requires that after proceeding with an emergency
project, the City Council shall review the emergency action at its next regularly scheduled
meeting and at every regularly scheduled meeting thereafter until the emergency action
is terminated; and
WHEREAS, on September 27, 2022, the City Council adopted Resolution No. 5225
determining a need to continue work under emergency contracts to replace the
emergency generator; and
WHEREAS, if it is determined that there is a need to continue the emergency action, PCC
Section 22050 requires a four-fifths vote to authorize the continuation of the emergency
action.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that the emergency declared by the City Council on September 13, 2022 regarding
replacement of the generator at FCFA Station 1 shall be deemed to continue.
BE IT FURTHER RESOLVED, that the local emergency shall be deemed to continue to
exist until its termination is proclaimed by the City Council.
Page 49 of 238
RESOLUTION NO.
PAGE 2
On motion by Council Member _________, seconded by Council Member _______, and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 11th day of October, 2022.
Page 50 of 238
RESOLUTION NO.
PAGE 3
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 51 of 238
Item 8.h.
Cn
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Patrick Holub, Associate Planner
SUBJECT: Consideration of Adoption of an Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code Regarding Short Term Rentals
(Vacation Rentals and Homestays); Development Code Amendment
22-002
DATE: October 11, 2022
SUMMARY OF ACTION:
Adopt an Ordinance to amend regulations related to short term rentals.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
In accordance with Chapter 3.24 of the Arroyo Grande Municipal Code (AGMC), Short
Term Rentals are required to pay the City’s transient occupancy tax (TOT) in the amount
of 13.5% of the rent charged by the operator, 10% of which is retained by the City, 2% is
provided to the Arroyo Grande Tourism Business Improvement District (AGTBID), and
1.5% is provided to the San Luis Obispo County Tourism Marketing District (SLO TMD)
(Visit SLO Cal). The City received an estimated $150,000 in FY 2021 -22 in TOT from
Short Term Rentals.
RECOMMENDATION:
Adopt an Ordinance amending Title 16 of the AGMC regarding short term rentals.
BACKGROUND:
On October, 12, 2021, the City Council directed staff to bring a discussion item related to
short term rentals due to the proliferation of rentals within the City. On March 22, 2022,
the City Council conducted a study session to identify future potential changes to the
ordinance. Based on the recommendations from this study session, a draft Ordinance
was presented to the Planning Commission on August 2, 2022. Additional
recommendations were made at that meeting, which were incorporated into an updated
draft ordinance that was presented for introduction by the City Council on September 13,
2022. During the introduction meeting on September 13, 2022, the City Council
recommended additional changes to the draft Ordinance. The hearing to introduce the
Page 52 of 238
Item 8.h.
City Council
Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code Regarding Short Term Rentals (Vacation Rentals and Homestays);
Development Code Amendment 22-002
October 11, 2022
Page 2
proposed Ordinance was continued to September 27, 2022. During the introduction
hearing on September 27th, the City Council modified the proposed ordinance to require
permit revocation proceedings to be commenced if an STR operator does not remit a
minimum amount of TOT every six months equivalent to the average of all active STRs
from the previous fiscal year. The modified ordinance was then introduced by unanimous
vote of the three City Council Members who participated in the item.
Minutes from the October 12, 2021 City Council meeting are included as Attachment 2.
Minutes, staff reports and attachments for the March 22, 2022 City Council , August 2,
2022 Planning Commission meeting, September 13, 2022 City Council meeting and
September 27, 2022 City Council meeting are included as Attachments 3 through 6.
ANALYSIS OF ISSUES:
The Ordinance is now ready for adoption. The updated regulations for short term rentals
will become effective thirty (30) days after adoption. These updated regulations, including
requirements to submit minimum amounts of TOT every six months, will only apply to
approvals granted after the Ordinance becomes effective and will not apply to existing
permitted rentals. Staff will return to the Council with a status update regarding the
number of permitted and unpermitted vacation rentals six (6) months after the Ordinance
becomes effective.
ALTERNATIVES:
1. Adopt the Ordinance as proposed;
2. Direct staff to make additional changes to the proposed Ordinance and to schedule
a hearing to reintroduce the modified Ordinance at a future City Council meeting;
or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the Ordinance will allow City staff to more easily regulate short term rentals,
ensure that rentals are remitting TOT , and address community concerns related to the
rentals.
DISADVANTAGES:
Adoption of the draft Ordinance will render a number of existing approvals legally non -
conforming.
ENVIRONMENTAL REVIEW:
In compliance with the California Environmental Quality Act (CEQA), the Community
Development Department has determined that the adoption of an ordinance to implement
Page 53 of 238
Item 8.h.
City Council
Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code Regarding Short Term Rentals (Vacation Rentals and Homestays);
Development Code Amendment 22-002
October 11, 2022
Page 3
amendments to the short-term rental regulations is categorically exempt from CEQA
pursuant to Section 15305 – Minor Alterations in Land Use Limitations.
PUBLIC NOTIFICATION AND COMMENTS:
A summary of the Ordinance was published in The Tribune on October 5, 2022, pursuant
to State law. The Agenda was posted at City Hall and on the City’s website in accordance
with Government Code Section 54954.2.
Attachments:
1. Proposed Ordinance
2. Minutes from the October 12, 2021 City Council meeting
3. Minutes, staff report and attachments from the March 22, 2022 City Council
meeting
4. Minutes, staff report and attachments from the August 2, 2022 Planning
Commission meeting
5. Minutes, staff report and attachments from the September 13, 2022 City Council
Meeting
6. Draft Minutes, staff report, and attachments from the September 27, 2022 City
Council meeting
Page 54 of 238
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE
MUNICIPAL CODE REGARDING VACATION RENTALS AND
HOMESTAYS
WHEREAS, the City of Arroyo Grande (“City”) currently regulates vacation rentals or
homestays as established by Ordinance No. 663; and
WHEREAS, due to the increasing popularity of vacation rentals and homestays, the City
Council held a study session on March 22, 2022 to discuss impacts and complaints
associated with short term rentals; and
WHEREAS, Council directed staff to amend existing regulations to ensure that impacts
are addressed and mitigated and that the character of existing neighborhoods is
maintained, while providing an expanded type of lodging facility available within the City;
and
WHEREAS, it is the purpose of this Ordinance to protect the public health, safety, and
welfare within the City by establishing rules and requirements for vacation rentals and
homestays; and
WHEREAS, the City of Arroyo Grande has duly initiated amendments to the Arroyo
Grande Municipal Code (“AGMC”); and
WHEREAS, the Planning Commission of the City of Arroyo Grande, after giving notices
thereof as required by law, held a public hearing on August 2, 2022 concerning this code
amendment and carefully considered all pertinent testimony and the staff report offered
in the matter as presented; and
WHEREAS, on August 2, 2022, the Planning Commission of the Arroyo Grande
recommended to the City Council amending Sections 16.52.230 and 16.52.240 of the
Arroyo Grande Municipal Code; and
WHEREAS, the City Council has, after giving notice thereof as required by law, held a
public hearing on September 13, 2022, concerning the proposed amendments to AGMC
Sections 16.52.230 and 16.52.240, and continued the public hearing to September 27,
2022; and
WHEREAS, the City Council, at its regularly scheduled public meeting on September 27,
2022 introduced this Ordinance to amend Sections 16.52.230, 16.52.240 and 16.04.070
of the AGMC; and
WHEREAS, the City Council has carefully considered all pertinent testimony and the staff
report, its attachments and all supporting materials referenced therein or offered in the
matter as presented at the public hearing.
Page 55 of 238
ORDINANCE NO.
PAGE 2
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo
Grande as follows:
SECTION 1: The above recitals and findings are true and correct and incorporated herein
by this reference.
SECTION 2: Arroyo Grande Municipal Code Section 16.52.230 is hereby amended as
follows:
SECTION 16.52.230 – VACATION RENTALS
A. Purpose and intent. The purpose of these regulations is to ensure that vacation
rentals located in the city conform to the existing character of the neighborhood in
which they are located and do not create an adverse impact on adjacent
properties.
B. Applicability. Vacation rentals may be permitted only with approval of a minor use
permit. Vacation rentals shall comply with the property development standards of
the underlying district and the performance standards and special conditions listed
in Section 16.52.230.C.
C. Performance standards and conditions for vacation rentals.
1. Operators of vacation rentals are required to obtain a minor use permit-plot plan
review (Section 16.16.080) and a business license.
2. Any proposed vacation rental shall be compatible with the neighborhood in which
it is located in terms of landscaping, scale and architectural character. The use
shall be harmonious and compatible with the existing uses with the neighborhood
3. All Building Code and Fire Code requirements for the level of occupancy of the
vacation rental shall be met.
4. All environmental health regulations shall be met.
5. The operator of the vacation rental shall, at all times while the property is being
used as a vacation rental, maintain a contact person/entity within a fifteen (15)
minute drive of the property. The contact person or entity must be available via
telephone twenty-four (24) hours a day, seven (7) days a week, to respond to
complaints regarding the use of the vacation rental. T he contact person or entity
shall respond, either in person or by return telephone call, with a proposed
resolution to the complaint within three (3) hours between 7:00 am and 9:00 pm,
and within thirty (30) minutes between 9:00 pm and 7:00 am . Vacation rental
applicants shall be required to pay the City’s fee at the time of application to
generate mailing labels for all property owners within 300 feet. An emergency
contact shall be deemed unresponsive if no response is provided to a call for
assistance. Three instances of unresponsiveness within a twelve (12) month
period shall be grounds to initiate revocation proceedings.
Page 56 of 238
ORDINANCE NO.
PAGE 3
6. The operator of the vacation rental shall annually, at the time of renewal of the
business license, notify the Community Development Department of the name,
address and telephone number of the contact person required in subsection
16.52.230.C.5.
7. A written notice shall be conspicuously posted inside each vacation rental unit
setting forth the name, address and telephone number of the conta ct person
required in subsection 16.52.230.C.5. The notice shall also set forth the address
of the vacation rental, the maximum number of occupants permitted to stay
overnight in the unit, the maximum number of vehicles allowed to be parked on -
site, and the day(s) established for garbage collection. The notice shall also
provide the non-emergency number of the Arroyo Grande Police Department.
8. On-site advertising of the vacation rental is prohibited.
9. The number of overnight occupants shall be limited to two persons per bedroom
and two additional persons. A bedroom shall meet the minimum size requirements
as defined in the Building Code.
10. All refuse shall be stored in appropriate containers and timely placed at the curb
for collection every week.
11. The operator of the vacation rental shall pay Transient Occupancy Tax (“TOT”) as
required by Arroyo Grande Municipal Code Section 3.24.030.
12. Establishment of a vacation rental within five-hundred feet (500’) of an existing
short term rental or school shall not be permitted.
13. Violations – violation of these requirements shall constitute grounds for revocation
of the minor use permit pursuant to Section 16.16.220.
14. Vacation rentals shall not be approved within Planned Unit Developments (PUDs).
15. The total number of approved vacation rentals within the City shall not exceed
ninety (90). Once the cap is reached, complete applications will be added to a
waiting list that will be processed on a first-come-first-served basis if new approvals
become available.
16. Vacation rentals must remit a minimum amount of TOT to the City at least once
every six (6) months, the amount shall be established by resolution of the City
Council and shall be equivalent to half of the average annual TOT remitted by all
vacation rentals that have remitted TOT the previous fiscal year, otherwise
revocation proceedings shall be initiated.
17. The listed emergency contact for a vacation rental shall not be un -responsive to
neighborhood complaints three (3) times within a twelve (12) month period,
otherwise revocation proceedings shall be initiated. An emergency contact shall
be deemed unresponsive if no response is provided to a call for assistance.
18. Revocation proceedings shall be initiated if two (2) citations are issued by a City
official or two (2) arrests are made within a twelve (12) month period due to rental
guest behavior.
19. Vacation rentals shall be required to provide two (2) off -street parking spaces for
use by rental guests. These spaces shall be kept free and clear and the rental
guest shall be made aware of their location for preferred use during the duration
of the stay.
Page 57 of 238
ORDINANCE NO.
PAGE 4
SECTION 3: Arroyo Grande Municipal Code Section 16.52.240 is hereby amended as
follows:
SECTION 16.52.240 – HOMESTAYS
A. Purpose and Intent. The purpose of these regulations is to ensure that
homestays located in the city conform to the existing character of the
neighborhood in which they are located and do not create an adverse impact on
adjacent properties.
B. Applicability. Homestays may be permitted only with approval of a minor use
permit. Homestays shall comply with the property development standards of the
underlying district and the performance standards and special conditions listed in
subsection (C).
C. Performance Standards and Conditions for Homestays.
1. Operators of homestays are required to obtain a minor use permit-plot plan review
(Section 16.16.080) and a business license.
2. Any proposed homestay shall be compatible with the neighborhood in which it is
located in terms of landscaping, scale and architectural character. The use shall
be harmonious and compatible with the existing uses with the neighborhood.
3. All Building Code and Fire Code requirements for the level of occupancy of the
homestay shall be met.
4. All environmental health regulations shall be met.
5. The operator shall reside on the premises during the entire duration of the rental
stay.
6. Individual guest stays shall be limited to fourteen (14) days, with a seven -day
period between stays.
7. On-site advertising of the homestay is prohibited.
8. A bedroom shall meet the minimum size requirements as defined in the Building
Code.
9. The operator of the homestay shall pay Transient Occupancy Tax (“TOT”) as
required by Arroyo Grande Municipal Code Section 3.24.030.
10. Establishment of a homestay within five-hundred (500) feet of an existing short
term rental or school shall not be permitted.
11. Violations. Violation of these requirements shall constitute grounds for revocation
of the minor use permit pursuant to Section 16.16.220.
12. Homestays must remit a minimum amount of TOT to the City at least once every
six (6) months, the amount shall be established by resolution of the City Council
and shall be equivalent to half of the average annual TOT remitted by all
homestays that have remitted TOT the previous fiscal year, otherwise revocation
proceedings shall be initiated.
13. Revocation proceedings shall be initiated if two (2) citations are issued by a City
official or two (2) arrests are made within a twelve (12) month period due to rental
guest behavior.
Page 58 of 238
ORDINANCE NO.
PAGE 5
SECTION 4: Arroyo Grande Municipal Code Section 16.04.070 is hereby amended as
follows:
16.04.070.C. Definitions
“Homestay” means a structure on an owner-occupied parcel where a maximum of two (2)
short-term lodging rooms are provided for compensation while the property owner is
present on-site.
“Vacation rental” means a structure or structures on a property being rented for less than
thirty (30) days without concurrently being occupied by the owner/operator where the
short-term lodging is provided for compensation.
SECTION 5: Upon adoption of this Ordinance, the City Clerk shall file a Notice of
Exemption pursuant to 14 CCR § 15062.
SECTION 6: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the City Clerk. Within
fifteen (15) days after adoption of the Ordinance, the summary with the names of those
City Council Members voting for and against the Ordinance shall be published again, and
the City Clerk shall post a certified copy of the full text of such adopted Ordinance.
SECTION 7: If any provision of this Ordinance or the application thereof to any person or
circumstance is for any reason held to be invalid or unconstitutional by a decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Ordinance. The City Council hereby declares that it would have passed
this Ordinance and each and every section, subsection, sentence, clause, or phrase not
declared invalid or unconstitutional without regard to whether any portion of the ordinance
would be subsequently declared invalid or unconstitutional.
SECTION 8: This Ordinance shall take effect thirty (30) days from the date of adoption.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Ordinance was adopted this ___th day of _________, 2022.
Page 59 of 238
ORDINANCE NO.
PAGE 6
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 60 of 238
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 12, 2021
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with
Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph
M. Brown Act, this meeting was held by teleconference.
1.CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Lan George, Kristen Barneich, Keith Storton, Mayor
Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all
present via teleconference.
Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works
Director Bill Robeson, City Attorney Timothy Carmel, City Clerk Jessica
Matson, Administrative Services Director Nicole Valentine, Utilities
Manager Shane Taylor.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances read in title only.
None.
6.SPECIAL PRESENTATIONS
6.a. Update Regarding Countywide COVID-19 Efforts.
Recommended Action: Receive update, accept public comments, discuss, and provide
direction, as necessary.
City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions
from Council.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
ATTACHMENT 2
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Minutes: City Council Page 2
Tuesday, October 12, 2021
6.b. City Manager Communications.
Recommended Action: Receive correspondence/comments as presented by the City
Manager and provide direction, as necessary.
City Manager McDonald provided an update on Halloween events and stated that the Recreation
Services Department will be hosting a Halloween Carnival and Haunted Maze and that the
Halloween in the Village event will not take place this year.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.c. Honorary Proclamation Declaring October 2021 as “Domestic Violence Action
Month”.
Mayor Ray Russom read the Honorary Proclamation Declaring October 2021 as “Domestic
Violence Action Month”.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.d. Mayor’s Commendation Recognizing the Southwest Regional Council of
Carpenters Local Union 805.
Mayor Ray Russom read the Mayor’s Commendation Recognizing the Southwest Regional
Council of Carpenters Local Union. Autumn Brown, and Manley McNinch, accepted the
Commendation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.e. Presentation from San Luis Obispo Council of Governments – Commute with
Confidence.
Catalina Hubbard, Rideshare Outreach Coordinator, provided a presentation on the San Luis
Obispo Council of Governments campaign, Commute with Confidence.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Jeff Edwards, Kris
Roudebush, Jim Guthrie, Stewart Errico, Francine Errico, Manley McNinch, and Linda Busek. No
further public comments were received. Staff responded to questions from Council.
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Minutes: City Council Page 3
Tuesday, October 12, 2021
8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from
the consent agenda for further discussion.
Council commented on Item 8.f. and staff responded to questions from Council on Item 8.g.
City Manager McDonald acknowledged the Supplemental Information regarding Item 8.h. and
requested that the Council continue the item to a date uncertain.
Mayor Ray Russom invited public comment. No public comments were received.
Action: Council Member Storton moved to approve Consent Agenda Items 8.a. through 8.g., with
the recommended courses of action. Council Member George seconded, and the motion passed
on the following roll-call vote:
AYES: Storton, George, Barneich, Paulding, Ray Russom
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period September 16, 2021
through September 30, 2021.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special and Regular City Council Meetings of
September 28, 2021, as submitted.
8.c. Adoption of a Resolution Declaring a Continued Local Emergency Related to the
Coronavirus (COVID-19) Pandemic.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY
RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”.
8.d. Cancellation of the December 28, 2021 City Council Meeting.
Action: Cancelled the regularly scheduled Council meeting of December 28, 2021 due to
the holidays.
8.e. Consideration to Approve an Agreement for Consultant Services with Salas O’Brien
for the Five Cities Fire Authority Station 1 Emergency Generator Replacement
Project, PW 2021-09.
Action: 1) Approved an Agreement for Consultant Services with Salas O'Brien in the
amount of $46,780 for design and construction support services of the FCFA Station 1
Emergency Generator Replacement Project; and 2) Approved an amendment to the Fiscal
Year 2021-22 Capital Improvement Program budget to transfer $4,280 of General Fund
from fund balance to the subject project.
8.f. Consideration of a Resolution Amending the Public Art Guidelines and Public Art
Donation Program.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AMENDING THE PUBLIC ART GUIDELINES AND
PUBLIC ART DONATION PROGRAM”.
8.g. Approve and Authorize the Mayor on Behalf of the City Council to Sign a Letter of
Support for the Sustainable Transportation Planning Grant Application for an Active
Transportation Plan.
Action: Approved and authorized the Mayor to sign the letter of support for the STPG
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Minutes: City Council Page 4
Tuesday, October 12, 2021
grant application.
8. ITEMS PULLED FROM THE CONSENT AGENDA
8.h. Authorize a Resolution to Reduce Penalties for Past Due Water Bills Related to the
COVID-19 Pandemic (ROBESON/VALENTINE)
Recommended Action: Adopt a Resolution to allow the City’s Administrative Services
Director to reduce penalties to 10% of customers’ original water bill from May 2020 through
November 2021.
Action: Mayor Ray Russom moved to continue the item to a date uncertain. Council Member
George seconded, and the motion passed on the following roll-call vote:
AYES: Ray Russom, George, Barneich, Storton, Paulding
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
9.a. Continued Consideration of Approval of a Resolution Declaring a Stage 1 Water
Shortage Emergency.
Utilities Manager Shane Taylor presented the item and recommended that the Council: 1)
Conduct a Public Hearing in accordance with Water Code Section 350, et seq.; 2) Adopt a
Resolution declaring a Stage 1 Water Shortage Emergency and implementing Emergency
Water Shortage Restrictions and Regulations in accordance with California Water Code
Section 350, et seq., and Arroyo Grande Municipal Code Section 13.07.030(A); and 3)
Appropriate $2,800 from water fund balance and $1,200 from sewer fund balance for the cost
to mail out baseline letters. Staff responded to questions from Council.
Mayor Ray Russom opened the public hearing. Speaking from the public were Jim Guthrie, and
Francine Errico. City Clerk Matson read into the record written correspondence received from
Patty Welsh. Upon hearing no further comments, Mayor Ray Russom closed the public hearing.
Action: Council Member Storton moved to adopt a Resolution entitled: “A Resolution of the
City Council of the City of Arroyo Grande Declaring a Stage 1 Water Shortage
Emergency in Accordance with California Water Code Section 350 and Arroyo Grande
Municipal Code Section 13.07.030”; and Appropriate $2,800 from water fund balance and
$1,200 from sewer fund balance for the cost to mail out baseline letters. Mayor Pro Tem
Paulding seconded, and the motion passed on the following roll-call vote:
AYES: Storton, Paulding, Barneich, George, Ray Russom
NOES: None
ABSENT: None
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Minutes: City Council Page 5
Tuesday, October 12, 2021
Mayor Ray Russom called for a brief break at 8:05 p.m. The Council reconvened at 8:11 p.m.
10. OLD BUSINESS:
10.a. Discuss and Consider Allocations of Anticipated American Rescue Plan Act
Funding Not Previously Allocated by Council.
City Manager McDonald presented the item and recommended that the Council: 1) Appropriate
$1,254,275 of ARPA Funds to additional Water, Sewer, and Stormwater Infrastructure
projects and qualified anticipated City expenditures related to the COVID-19 pandemic as
recommended by the Ad Hoc Committee; and 2) Consider and provide direction regarding
allocation of the remaining $552,016 of anticipated ARPA Funds to other qualified uses
consistent with US Treasury guidance.
Council discussed the recommended allocations and applications for funding received.
Council expressed support for providing an opportunity for non-profit organizations to apply
for funding.
Mayor Ray Russom invited public comment. Speaking from the public were Wendy Wendt, Anne
Wyatt, Shana Paulson, Ken Dalebout, Jamie Sanbonmatsu, and Marcia Alter. No further
comments were received.
Action: Mayor Pro Tem Paulding moved to appropriate $1,254,275 of ARPA Funds to
additional Water, Sewer, and Stormwater Infrastructure projects and qualified anticipated City
expenditures related to the COVID-19 pandemic as recommended by the Ad Hoc Committee;
allocate $300,000 to the 5Cities Homeless Coalition and direct staff to bring back specific
scope for the project; allocate $114,129 for non-profit assistance/community service grant
program to be split between the next two fiscal years; allocate $100,000 for child care
assistance and direct staff to bring back specific scope for the project; and allocate $37,887
to SmartShare ADU SLO to be used for Arroyo Grande residents and require that the ADU
not be converted to a vacation rental. Council Member Barneich seconded, and the motion
passed on the following roll-call vote:
AYES: Paulding, Barneich, Storton, George, Ray Russom
NOES: None
ABSENT: None
11. NEW BUSINESS
None.
12. COUNCIL COMMUNICATIONS
Mayor Pro Tem Paulding requested that an item regarding vacation rental policies be placed on
a future agenda for consideration. Council Member George concurred. Council Member Barneich
requested the item include an update on enforcement and for more information to be included on
the City website.
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Minutes: City Council Page 6
Tuesday, October 12, 2021
Mayor Ray Russom announced that the Mayor's Challenge: Halloween House Decorating
Contest will be taking place and urged residents to participate; that those wanting to help fund
Arroyo Grande Public Art can join in “Dining with a Purpose” at Rooster Creek on Tuesday,
November 16th; and that she will be meeting with Vanessa Carr from Governor Newsom’s office
and will report back on that meeting.
13. CLOSED SESSION
None.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meeting at 10:44 p.m.
/s/Caren Ray Russom, Mayor
ATTEST:
/s/Jessica Matson, City Clerk
(Approved at CC Mtg 10-26-2021)
Page 66 of 238
Attachment 3 – Staff Report and Minutes from the March 22, 2022 City Council Meeting
STR Study Session Staff Report
Minutes from the March 22, 2022 City Council Meeting
Page 67 of 238
Attachment 4 – Staff Report and Minutes from the August 2, 2022 Planning
Commission Meeting
August 2nd, 2022 Planning Commission STR Staff Report
Minutes from the August 2, 2022 Planning Commission Meeting
Page 68 of 238
Attachment 5 – Staff Report and Minutes from the September 13, 2022 City Council
Meeting September 13th, 2022 City Council STR Staff Report
Minutes from the September 13, 2022 City Council Meeting can be found attached on the
following pages.
Page 69 of 238
1
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED ARROYO
GRANDE REDEVELOPMENT AGENCY
September 13, 2022, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council/Board Members Present: Mayor/Chair Ray Russom, Mayor Pro
Tem/Vice Chair George, Council/Board
Member Paulding, Council/Board Member
Storton
Council/Board Members Absent: Council/Board Member Barneich
Staff Present: City Clerk Jessica Matson, City Attorney
Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Chief of Police Michael Martinez,
Planning Manager Andrew Perez, Associate
Planner Patrick Holub, Contract Building
Official Mark Meyers
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with
Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was held by teleconference.
_____________________________________________________________________
1. CALL TO ORDER
Mayor/Chair Ray Russom called the Regular City Council/Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
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2
Felix Esparza, Latino Outreach Council, led the flag salute.
5. AGENDA REVIEW
Mayor/Chair Ray Russom noted that Item 9.b. will be heard before 9.a. and 11.a., and Council
Communications will be heard before the Public Hearing items.
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
Moved by Mayor/Chair Ray Russom
Seconded by Council/Board Member Storton
AYES (4): Mayor/Chair Ray Russom, Mayor Pro Tem/Vice Chair George, Council/Board
Member Paulding, and Council/Board Member Storton
ABSENT (1): Council/Board Member Barneich
Passed (4 to 0)
6. SPECIAL PRESENTATIONS
6.a Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 including available booster
vaccines and testing sites.
Mayor/Chair Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b City Manager Communications
City Manager McDonald provided information regarding the City's summer concert series, the
Elm Street Inclusive Playground groundbreaking event; and the first Joint City Council meeting
regarding the Central Coast Blue Project.
Assistant City Manager/Public Works Director Robeson provided information regarding awards
received for the Bridge Street Bridge Rehabilitation Project.
Mayor/Chair Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
Receive correspondence/comments as presented by the City Manager and Provide direction, as
necessary.
6.c Honorary Proclamation Recognizing September 15-October 15, 2022 as "National
Hispanic Heritage Month"
Mayor/Chair Ray Russom read the Honorary Proclamation recognizing September 15 - October
15, 2022 as "National Hispanic Heritage Month". Felix Esparza, Latino Outreach Council,
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3
accepted the proclamation. The Latino Outreach Council and Mexican Consulate presented a
Certificate of Recognition to the Council for highlighting the contributions made by the Latino
and Mexican community in the city of Arroyo Grande and enhancing and connecting the diverse
and multi-racial and multi-cultural mosaic of cultures during Hispanic Heritage Month.
Mayor/Chair Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.d Introduction of Police Commander Culver
Police Chief Martinez introduced Police Commander Culver, and highlighted his educational
and professional background.
6.e Update on Active Shooter Drill
Police Commander Culver provided information regarding the recent multi-jurisdictional Active
Shooter Drill and responded to questions from Council.
Mayor/Chair Ray Russom invited public comment. Speaking from the public was Ben Franco
and Rachelle Krelle. No further public comments were received.
No Action was taken on this item.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor/Chair Ray Russom invited public comment. Speaking from the public was Jeff Edwards. No
further public comments were received.
8. CONSENT AGENDA
Mayor/Chair Ray Russom asked the Council/Board if there were any questions or any items to be
pulled from the consent agenda for further discussion.
Staff responded to Council questions regarding Item 8.j.
Mayor/Chair Ray Russom invited public comment. No public comments were received.
Moved by Council/Board Member Storton
Seconded by Council/Board Member Paulding
Approve Consent Agenda Items 8.a. through 8.m., with the recommended courses of action.
AYES (4): Mayor/Chair Ray Russom, Mayor Pro Tem/Vice Chair George, Council/Board Member
Paulding, and Council/Board Member Storton
ABSENT (1): Council/Board Member Barneich
Passed (4 to 0)
8.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of August 1 through August 15, 2022.
8.b Consideration of Statement of Investment Deposits
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4
Received and filed the attached report listing investment deposits of the City of Arroyo Grande
as of July 31, 2022, as required by Government Code Section 53646(b).
8.c Consideration of Adoption of Resolution Approving the Last and Final Recognized
Obligation Payment Schedule for the Successor Agency to the Arroyo Grande
Redevelopment Agency
Adopted a Resolution entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT
AGENCY APPROVING THE LAST & FINAL RECOGNIZED OBLIGATION PAYMENT
SCHEDULE FOR FISCAL YEARS 2023-38 AND APPROVING CERTAIN RELATED
ACTIVITIES".
8.d Consideration of Approval of Minutes
Approved the minutes of the Regular City Council Meeting of August 23, 2022, as submitted.
8.e Consideration of Adoption of a Resolution Declaring a Continued Local Emergency
Related to the Coronavirus (COVID-19) Pandemic
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE
CORONAVIRUS (COVID-19) PANDEMIC".
8.f Consideration of Cancellation of November 8, 2022 City Council Meeting
Cancelled the regularly scheduled Council meeting of November 8, 2022.
8.g Consideration of Authorizing the City Attorney to Amend the Affordable Housing
Agreement for 252 S. Courtland Street
Authorized the City Attorney to amend the Agreement allowing the property owner to sell the
subject property to an eligible, moderate income household.
8.h Consideration of a Resolution Approving a Grant Agreement from the Office of Traffic
Safety for Traffic Records Improvement and Approval of the Purchase of the Crossroads
Traffic Collision Reporting and Electronic Citation Systems
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AND AUTHORIZING THE CHIEF OF POLICE TO
EXECUTE AN AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY TO
ACCEPT GRANT FUNDING FOR TRAFFIC RECORDS IMPROVEMENT PROJECT AND TO
APPROPRIATE THE FUNDING FOR THE PROGRAM ACTIVITIES"; 2) Approved a Budget
Amendment Request for FY 2022-23 in the amount of $109,000 to account for the OTS grant
revenue and the expenditures for the new reporting and citation systems, and 3) Approved the
sole source purchase of the Crossroads traffic collision reporting and electronic citation software
programs.
8.i Consideration of a Resolution Approving a Grant Agreement with the Office of Traffic
Safety for Traffic/DUI Enforcement
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5
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AND AUTHORIZING THE CHIEF OF POLICE TO
EXECUTE AN AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY TO
ACCEPT GRANT FUNDING FOR TRAFFIC SAFETY PROGRAMS AND TO APPROPRIATE
THE FUNDING FOR THE PROGRAM ACTIVITIES"; and 2) Approved a Budget Amendment
Request for FY 2022-23 in the amount of $58,000 to account for the additional revenue and
expenditures related to the grant.
8.j Consider Adoption of a Resolution Pursuant to Public Contract Code (PCC) Section
20168 and Authorizing Contracting Without a Competitive Solicitation for Bids Pursuant
to PCC Section 22050 for FCFA Station 1 Emergency Generator Replacement
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING AN EMERGENCY AND AUTHORIZING THE IMMEDIATE
EXPENDITURE OF FUNDS TO REPLACE THE EMERGENCY GENERATOR AT THE FIVE
CITIES FIRE AUTHORITY STATION 1"; and 2) Authorized the City Manager, or designee, to
execute a contract with a qualified contractor for construction of the project.
8.k Consideration of Acceptance of the 2021 Street Repairs Project, PW 2021-01
1) Accepted the project improvements as constructed by Ferravanti Grading & Paving in
accordance with the plans and specifications for the 2021 Street Repairs Project, PW 2021-01;
2) Directed staff to file a Notice of Completion; and 3) Authorized release of retention, thirty-five
(35) days after the Notice of Completion has been recorded, if no liens have been filed.
8.l Consideration of Resolution Authorizing Refund of Planning Commission Appeal Fees to
the Appellants of Vacation Rental Permits Approved for 263-D Spruce Street and 1170
Linda Drive
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE REFUND OF APPEAL FEES FOR THE APPEALS
OF THE SHORT-TERM RENTALS AT 263-D SPRUCE STREET AND 1170 LINDA DRIVE".
8.m Consideration of a Grant Agreement with Smart Share Housing Solutions for Public
Outreach, Education, and Project Management to Facilitate Development of Accessory
Dwelling Units in Arroyo Grande
Reviewed the proposal from SSHS and authorize the City Manager to execute an Agreement
between the City and SSHS for public outreach, education, and project management and
demonstration to facilitate the development of ADUs in the City.
9. PUBLIC HEARINGS
Mayor/Chair Ray Russom noted that due to a conflict of interest, Council drew straws to see who would
hear each item.
9.a Discuss and Consider Introduction of Ordinance Amending Title 16 of Arroyo Grande
Municipal Code Regarding Accessory Dwelling Units; Development Code Amendment
20-001 and Consideration of a Fee Waiver Program for Certain Accessory Dwelling Units
Mayor Ray Russom called for a brief break at 8:54 p.m. The Council reconvened at 9:04 p.m.
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6
This item was heard after Item 9.b.
Mayor Ray Russom declared a conflict of interest due to owning an ADU and left the meeting.
Mayor Pro Tem George returned and presided over the meeting.
Planning Manager Perez presented the staff report and recommended that Council introduce
the Ordinance amending the regulations for accessory dwelling units and provide feedback
about the details of the proposed fee waiver program. Staff responded to questions.
Mayor Pro Tem George opened the public hearing. Speaking from the public was Ben Franco.
Upon hearing no further public comments, Mayor Pro Tem George closed the public hearing
and directed staff to follow-up with the commenter.
Moved by Mayor Pro Tem/Vice Chair George
Seconded by Council/Board Member Paulding
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING
AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (AGMC)
REGARDING ACCESSORY DWELLING UNITS; LOCATION- CITYWIDE". City Attorney
Carmel read the full title of the Ordinance into the record.
AYES (3): Mayor Pro Tem/Vice Chair George, Council/Board Member Paulding, and
Council/Board Member Storton
ABSENT (2): Mayor/Chair Ray Russom, and Council/Board Member Barneich
Passed (3 to 0)
9.b Introduction of Ordinance Amending Title 16 of the Arroyo Grande Municipal Code
Regarding Short Term Rentals (Vacation Rentals and Homestays); Development Code
Amendment 22-002
This item was heard out of order.
Mayor Pro Tem George declared a conflict of interest due to owning a short-term rental and left
the meeting.
Community Development Director Pedrotti introduced the item. Associate Planner Holub
presented the item and recommended that the Council introduce an Ordinance amending Title
16 of the AGMC regarding short-term rentals and responded to questions.
Mayor Ray Russom opened the public hearing. Speaking from the public were John Hagler,
Sharon Valienzi, Ben Franco, Jim Guthrie, Jami Fordyce, Corina Garsa, Francine Errico, Ken
Steitz. Upon hearing no further public comments, Mayor Ray Russom closed the public
hearing. Mayor Ray Russom responded to questions from the public. City Attorney Carmel
provided clarification regarding references to properties being "grandfathered in."
Staff responded to questions from Council.
Moved by Mayor/Chair Ray Russom
Seconded by Council/Board Member Paulding
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7
To modify the Ordinance as follows: a cap of 90 vacation rentals with a 6-month lookback; a
short-term rental buffer of 500 feet as recommended by the Planning Commission; language for
revocation triggers; "unresponsive emergency contact" defined as a contact who does not
answer 3 times in a 12-month rolling period and would initiate a revocation hearing; language
that 2 citations or arrests in a 12-month rolling period would initiate a revocation hearing;
language in outreach letters regarding voluntary relinquishment of permits for existing permit
holders; language that TOT is be paid every 6 months; modify language the state the 2-space
parking requirement only applies to short-term rentals; the wording "revocation proceeding" be
changed to "revocation hearing;" definitions are approved as presented by staff; and to continue
the introduction of an Ordinance amending Title 16 of the AGMC regarding short term rentals to
a date certain of September 27, 2022.
AYES (3): Mayor/Chair Ray Russom, Council/Board Member Paulding, and Council/Board
Member Storton
ABSENT (2): Mayor Pro Tem/Vice Chair George, and Council/Board Member Barneich
Passed (3 to 0)
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a Discussion of Draft Ordinance Addressing Tiny Homes on Wheels
This item was heard after item 9.a. Mayor Ray Russom previously declared a conflict of interest
due to owning an ADU and left the meeting.
Planning Manager Perez presented the report and staff responded to questions from Council.
Mayor Pro Tem George invited public comment. Speaking from the public was Joe Pollon. No
further public comments were received.
Contract Building Official Meyers provided more information regarding tiny home accreditation
organizations permitted. Mayor Pro Tem George directed staff to research accreditation options.
Moved by Council/Board Member Paulding
Seconded by Council/Board Member Storton
Approve staff's recommendation with the modification to add language to paragraph B3 to state
"in addition to the RVIA any other HCD approved association", and to ban roof top decks.
AYES (3): Mayor Pro Tem/Vice Chair George, Council/Board Member Paulding, and
Council/Board Member Storton
ABSENT (2): Mayor/Chair Ray Russom, and Council/Board Member Barneich
Passed (3 to 0)
12. COUNCIL COMMUNICATIONS
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8
This item was heard out of order.
Mayor/Chair Ray Russom stated that she will be unable to attend the Mayor's meeting and asked if any
other Council Member would be available to attend. Council members Storton, Paulding and George
stated they would not be able to attend.
13. CLOSED SESSION
None.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem George adjourned the
meeting at 9:47 p.m.
_________________________
Caren Ray Russom, Mayor/Chair
_________________________
Jessica Matson, City Clerk/Secretary
Page 77 of 238
Attachment 6 – Staff Report and Minutes from the September 27, 2022 City Council
Meeting September 27th, 2022 City Council STR Staff Report
Minutes from the September 27, 2022 City Council Meeting can be found attached on the
following pages.
Page 78 of 238
1
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
September 27, 2022, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George,
Council Member Barneich, Council Member
Paulding, Council Member Storton
Staff Present: City Clerk Jessica Matson, City Attorney
Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with
Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was conducted in a hybrid in-person/virtual format.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 P.M.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
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2
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council
Member Paulding, and Council Member Storton
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 which included information on
the new data dashboard the County is using for reporting COVID-19 statistics.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b City Manager Communications
City Manager McDonald thanked everyone involved in their efforts in making the Harvest
Festival a success; provided an update on the progress on the Elm Street playground project;
announced that the new County animal shelter is now open; and provided information regarding
the 5Cities Homeless Coalition cabin project in Grover Beach.
Assistant City Manager/Public Works Director Robeson informed the public of a planned street
closure on South Mason Street for removal of a tree on October 14, 2022.
Mayor Ray Russom invited public comment. Speaking from the public were Krista Bandy, and
Peggy Coon. No further public comments were received.
No action was taken on this item.
6.c Honorary Proclamation - Native American & Indigenous Peoples Heritage Month 2022
Mayor Ray Russom read the Honorary Proclamation Declaring Native American & Indigenous
Peoples Heritage Month 2022. Slo’w Victor Gutierrez, accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.d Honorary Proclamation - Fire Prevention Week 2022
Mayor Ray Russom read the Honorary Proclamation Declaring Fire Prevention Week 2022.
Chief Lieberman accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Mike Drees, and Jeff
Edwards. No further public comments were received.
8. CONSENT AGENDA
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3
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion.
Council pulled Item 8.k. for a separate vote.
Council commented on Items 8.i. and 8.l.
Mayor Ray Russom invited public comment. Speaking from the public was Krista Bandy. No further
public comments were received.
Moved by Council Member Storton
Seconded by Mayor Ray Russom
Approve Consent Agenda Items 8.a. through 8.m., with the exception of item 8.k., with the
recommended courses of action.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member
Paulding, and Council Member Storton
Passed (5 to 0)
8.a Consideration of Cash Disbursement Ratification
Ratified the attached listing of cash disbursements for the period of August 16 through August
31, 2022.
8.b Consideration of Adoption of a Resolution Declaring a Continued Local Emergency
Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote
Teleconference Meetings of the Legislative Bodies Pursuant to Government Code
Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE
CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF
REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY
OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".
8.c Consideration of Adoption of a Resolution Approving the Amended and Restated
Contract Between San Luis Obispo County Flood Control and Water Conservation
District and the City of Arroyo Grande for Water Supply from Lopez Reservoir
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE MAKING RESPONSIBLE AGENCY FINDINGS PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE AMENDED AND
RESTATED WATER SUPPLY CONTRACT PROJECT FOR ZONE 3 AND APPROVING
EXECUTION OF AN AMENDED AND RESTATED WATER SUPPLY CONTRACT WITH THE
SAN LUIS OBISPO COUNTY FLOOD CONTROL AND WATER CONSERVATION
DISTRICT".
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4
8.d Consideration of First Amendment to the Communications Site Lease Agreement
(“Lease”) with T-Mobile West, LLC (“T-Mobile”), for the Operation of a
Telecommunications Facility Located at Branch Mill Road (Reservoir 4)
Approved the First Amendment to the Communications Site Lease Agreement (“Lease”) with T-
Mobile West, LLC (“T-Mobile”), successor in interest to Cingular Wireless, for the operation of a
telecommunications facility located at Branch Mill Road, commonly known as the Reservoir 4
site.
8.e Approval of Minutes
Approved the minutes of the Regular City Council Meeting of September 13, 2022.
8.f Consideration of Conflict of Interest Code Biennial Review and Resolution Amending the
City of Arroyo Grande Conflict of Interest Code
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AN AMENDED CONFLICT OF INTEREST CODE FOR
DESIGNATED POSITIONS".
8.g Consideration of an Agreement for Police Fleet Lease and Purchase and Resolution
Declaring Vehicles as Surplus
1) Authorized the purchase of (a) thirteen (13) vehicles from Mullahey Ford, (b) vehicle fleet
upfitting from Dana Safety Supply, (c) MDC Computers from Code3 Technologies, and (d) dash
cameras from Safe Fleet; 2) Authorized a financing agreement for nine (9) Patrol vehicles and
upfitting for a total not to exceed the amount of $749,103, through a 4-year municipal lease from
Holman Capital Corporation at an APR of 4.57% (4 annual payments of approximately
$201,583); 3) Authorized the cash purchase of four (4) vehicles and upfitting not to exceed the
amount of $204,395; 4) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING FOURTEEN VEHICLES AS
SURPLUS AND AUTHORIZING THEIR SALE OR DISPOSAL"; and 5) Authorize the City
Manager to execute all necessary documents.
8.h Consideration to Award Construction Contract to G. Sosa Construction, Inc. for 2022
Pedestrian Crossing Improvement Project, PW 2021-08, and Authorization of Budget
Adjustment for $90,618 from Unexpended FY 2021-22 CIP Budget Funds
1) Awarded a construction contract to G. Sosa Construction, Inc. in the amount of $321,202.75
and authorized the City Manager to approve change orders for up to 10% of the contract
amount, $32,120.25, for unanticipated costs during the construction phase of the project
(construction contract costs = $321,202.75 + $32,120.25 = $353,323); and 2) Approved a
budget adjustment to appropriate $90,618 from unexpended FY 2021-22 Capital Improvement
Program budget funds to cover the subject project expenditures.
8.i Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Report.
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5
8.j Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050
Determining to Continue Work Under Emergency Contracts for the FCFA Station 1
Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA
Station 1; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING FOURTEEN VEHICLES AS SURPLUS AND
AUTHORIZING THEIR SALE OR DISPOSAL".
8.l Consideration of Temporary Use Permit 22-011 Authorizing the Temporary Closure of
Branch Street for Halloween in the Village on Monday, October 31, 2022; Applicant –
Krista Bandy
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT CASE NO. 22-011
AUTHORIZING “HALLOWEEN IN THE VILLAGE” ON MONDAY, OCTOBER 31, 2022 AND
DIRECTING STAFF TO IMPLEMENT RELATED SAFETY MEASURES INCLUDING NO
PARKING ZONES AND STREET CLOSURES; APPLIED FOR BY KRISTA BANDY".
8.m Consideration of Adoption of a Resolution Amending the Citywide Combined Salary
Schedule to Establish a Pay Schedule for a Temporary Part-Time Acting Capital
Improvement Project Manager
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING THE CITYWIDE COMBINED SALARY SCHEDULE AND
ESTABLISHING A PAY SCHEDULE FOR THE POSITION OF TEMPORARY PART-TIME
ACTING CAPITAL IMPROVEMENT PROJECT MANAGER".
8.k Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code Regarding Accessory Dwelling Units and Adoption of a Resolution
Approving an Accessory Dwelling Unit Fee Waiver Program
Council Member Barneich declared a conflict of interest and recused herself.
Mayor Ray Russom declared a conflict of interest due to owning an ADU. Mayor Pro Tem
George presided.
Moved by Mayor Pro Tem George
Seconded by Council Member Paulding
Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING
AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (AGMC)
REGARDING ACCESSORY DWELLING UNITS; LOCATION- CITYWIDE", and a Resolution
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
PROVIDING FOR AN ACCESSORY DWELLING UNIT FEE WAIVER PROGRAM". City
Attorney Carmel read the full title of the Ordinance.
AYES (3): Mayor Pro Tem George, Council Member Paulding, and Council Member Storton
ABSENT (2): Mayor Ray Russom, and Council Member Barneich
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6
Passed (3 to 0)
9. PUBLIC HEARINGS
9.a Discussion and Consideration of Introduction of Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code Regarding Short Term Rentals (Vacation Rentals and
Homestays); Development Code Amendment 22-002
Mayor Ray Russom returned to the meeting and presided over the meeting.
Council Member Barneich declared a conflict of interest and left the meeting.
Mayor Pro Tem George declared a conflict of interest and left the meeting.
Mayor Ray Russom noted that due to the conflicts of interest, Council previously drew straws to
see who would hear the item.
Community Development Director Pedrotti introduced the item, and Associate Planner Holub
provided a presentation of the staff report. Staff responded to questions from Council.
Mayor Ray Russom opened the public hearing. Speaking from the public were Zazz Daniel,
Josephine Moore, Annie Ashbrook, Jim Guthrie, Peggy Coon, and No Name provided. City
Clerk Matson read into the record written correspondence received from Joanie Fugitt, Zazz and
Dove Daniel, Deborah Cookson, Josephine Moore, Terryl and Jeff Walters. Upon hearing no
further public comments, Mayor Ray Russom closed the public hearing.
Council concurred to continue this item until after Item 9.b. to allow staff time to clarify language
in the Ordinance.
Mayor Ray Russom called for a brief break at 8:13 p.m. The Council reconvened at 8:24 p.m.
After the break, Council returned to the item and staff recommended modifying the Ordinance
as follows:
Amending Performance standards and conditions for vacation rentals #16 to read: "Vacation
rentals must remit a minimum amount of TOT to the City at least once every six (6) months.
The amount shall be established by a Resolution of the City Council and shall be equivalent to
half of the average annual TOT remitted by all vacation rentals that have remitted payment that
fiscal year."
Amending Performance standards and conditions for Home Stays #12 to read: "Home Stays
must remit a minimum amount of TOT to the City at least once every six (6) months. The
amount shall be established by a Resolution of the City Council and shall be equivalent to half
of the average annual TOT remitted by all vacation rentals that have remitted payment that
fiscal year."
Moved by Mayor Ray Russom
Seconded by Council Member Paulding
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE
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7
REGARDING VACATION RENTALS AND HOMESTAYS", as modified by staff. City Attorney
Carmel read the full title of the Ordinance into the records.
AYES (3): Mayor Ray Russom, Council Member Paulding, and Council Member Storton
ABSENT (2): Mayor Pro Tem George, and Council Member Barneich
Passed (3 to 0)
9.b Discussion and Consideration of Introduction of Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code (AGMC) Regarding a Permanent Parklet Program;
Development Code Amendment 22-003; Location – Citywide
Associate Planner Holub presented the staff report and recommended that the Council
introduce the Ordinance to establish a permanent parklet program. Staff responded to
questions.
Mayor Ray Russom opened the public hearing. Speaking from the public were Jim Guthrie,
Krista Bandy, and Laura Beth. Upon hearing no further public comments, Mayor Ray Russom
closed the public hearing.
Council concurred to continue this item until after hearing Item 11.a. to allow staff time to clarify
language in the Ordinance.
After Item 12, Council returned to the item and staff recommended modifying the Ordinance as
follows:
Performance Standards and Conditions #8 to include: "any parklet features, furnishings, or
vegetation shall maintain an open see through aesthetic in and out of the parklet."
Performance Standards and Conditions #17 to include: "parklets shall be kept clean and neat."
Performance Standards and Conditions #18 to include: "Steam cleaning shall be completed at
least once every six months by the parklet operator. Steam cleaning shall be consistent with
Regional Water Quality Control Board regulations regarding illicit discharge."
SECTION 3 Definitions changed public amenity to private amenity.
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem George
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE
REGARDING THE ESTABLISHMENT OF A PERMANENT PARKLET PROGRAM", including
the modifications made by staff. City Attorney Carmel read the full title of the Ordinance into the
records.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council
Member Paulding, and Council Member Storton
Passed (5 to 0)
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8
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a Discussion and Consideration of Approval of a Joint Exercise of Powers Agreement
Creating the Central Coast Blue Regional Recycled Water Authority and Appointment of
a Representative to the Authority Board of Directors
City Manager McDonald presented the item and recommended that the Council authorize the
Mayor to execute a Joint Exercise of Powers Agreement Creating the Central Coast Blue
Regional Recycled Water Authority (Authority); and appoint a member of the City Council to the
Authority Board of Directors.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Barneich
Seconded by Mayor Pro Tem George
Authorize the Mayor to execute a Joint Exercise of Powers Agreement Creating the Central
Coast Blue Regional Recycled Water Authority; and appoint Mayor Ray Russom to the Authority
Board of Directors
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council
Member Paulding, and Council Member Storton
Passed (5 to 0)
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
12.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. South San Luis Obispo County Sanitation District (SSLOCSD)
3. Tourism Business Improvement District Advisory Board
4. Other
12.b MAYOR PRO TEM GEORGE:
1. County Water Resources Advisory Committee (WRAC)
2. Visit SLO CAL Advisory Board
3. Other
12.c COUNCIL MEMBER BARNEICH:
1. Audit Committee
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9
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
12.d COUNCIL MEMBER PAULDING:
1. Air Pollution Control District (APCD)
2. Brisco/Halcyon Interchange Subcommittee
3. Council of Governments/Regional Transit Authority/ South County Transit
(SLOCOG/SLORTA/SCT)
4. REACH SLO Advisory Commission
5. Other
12.e COUNCIL MEMBER STORTON:
1. Brisco/Halcyon Interchange Subcommittee
2. Five Cities Fire Authority (FCFA)
3. Integrated Waste Management Authority Board (IWMA)
4. South County Chambers of Commerce Governmental Affairs Committee
5. Other
13. COUNCIL COMMUNICATIONS
Council Member Barneich thanked staff for the work done for the Harvest Festival.
Mayor Pro Tem George asked for a discussion item to come back to council regarding annual steam
cleaning of the sidewalks in the Village. Mayor Ray Russom concurred. Assistant City Manager/Public
Works Director Robeson clarified that staff had not committed to annual sidewalk steam cleaning.
Mayor Ray Russom suggested the discussion be brought up during the next budget discussion. Mayor
Pro Tem George concurred.
Mayor Pro Tem George announced that the Empty Bowls event will take place on October 1, 2022.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting at 10:02 p.m.
_________________________
Caren Ray Russom, Mayor
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10
_________________________
Jessica Matson, City Clerk
Page 88 of 238
Item 8.i.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Patrick Holub, Associate Planner
SUBJECT: Consideration of Adoption of an Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code (AGMC) Regarding a Permanent
Parklet Program; Development Code Amendment 22-003 Location -
Citywide
DATE: October 11, 2022
SUMMARY OF ACTION:
Adopt an Ordinance to establish a permanent parklet program.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Costs to support a permanent parklet program include in-house and/or contractual
services for manual street sweeping, barrier adjustments, inspection and maintenance,
and general program administration. Currently, there are a total of fourteen existing
parking spaces displaced by existing temporary parklets. It is recommended that
permanent parklet applicants fully cover the costs of the permanent parklets. These costs
are listed under “Analysis of Issues,” and may be offset through permitting fees, rental
costs associated with the loss of City property, and rental fees for physical barriers.
RECOMMENDATION:
Adopt an Ordinance establishing a permanent parklet program.
BACKGROUND:
On November 23, 2021, the City Council held a study session on the status of the
temporary parklet program and discussed the potential for a permanent parklet program.
At that meeting Council directed staff to return with the framework of a program that
evaluated costs, safety, design standards and a cap on the maximum number of parklets.
On April 12, 2022, the City Council conducted an additional study session to consider the
permanent parklet program and directed staff to further develop the program with input
regarding design from the Architectural Review Committee (ARC). On August 1, 2022,
the ARC reviewed proposed objective design standards and made a number of
recommendations that were included in the draft Ordinance. On September 6, 202 2, the
Page 89 of 238
Item 8.i.
City Council
Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code (AGMC) Regarding a Permanent Parklet Program; Development
Code Amendment 22-003 Location - Citywide
October 11, 2022
Page 2
Planning Commission reviewed the draft Ordinance and made recommendations
regarding elimination of the buffer between parklets and elimination of the maximum cap
on the number of parklets allowed within the City. The minutes and staff reports from the
November 23, 2021 City Council Study Session, April 12, 2022 City Council meeting,
August 1, 2022 Architectural Review Committee meeting, and September 6, 2022
Planning Commission meeting are provided in Attachments 2 through 5.
On September 27, 2022, the proposed Ordinance was considered for introduction by the
City Council. At that meeting, the City Council was supportive of the Ordinance, made
minor changes regarding the definition of a parklet, amended design standards to improve
visibility through the parklets and to ensure cleanliness of the parklet by the business
owner, and introduced the modified Ordinance. The modifications to the Ordinance made
during the September 27, 2022 City Council meeting are depicted in Attachment 6 and
the final introduced Ordinance is provided in Attachment 1.
ANALYSIS OF ISSUES:
The Ordinance is now ready for adoption. The regulations for a permanent parklet
program will become effective thirty (30) days after adoption.
ALTERNATIVES:
1. Adopt the Ordinance as proposed;
2. Direct staff to make modifications to the Ordinance and return to reintroduce the
Ordinance at a future City Council meeting; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the Ordinance will allow for the creation of a permanent parklet program to
allow for a variety of outdoor dining options and increased vibrancy and foot traffic in the
Village.
DISADVANTAGES:
None identified.
ENVIRONMENTAL REVIEW:
In compliance with the California Environmental Quality Act (CEQA), the Community
Development Department has determined that the adoption of an ordinance to implement
amendments to the short-term rental regulations is categorically exempt from CEQA
pursuant to Section 15305 – Minor Alterations in Land Use Limitations.
Page 90 of 238
Item 8.i.
City Council
Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code (AGMC) Regarding a Permanent Parklet Program; Development
Code Amendment 22-003 Location - Citywide
October 11, 2022
Page 3
PUBLIC NOTIFICATION AND COMMENTS:
A summary of the Ordinance was published in The Tribune on October 6, 2022, pursuant
to State law. The Agenda was posted at City Hall and on the City’s website in accordance
with Government Code Section 54954.2.
Attachments:
1. Proposed Ordinance
2. Minutes and staff report from the November 23, 2021 City Council Study Session
3. Minutes and staff report from the April 12, 2022 City Council meeting
4. Minutes and staff report from the August 1, 2022 Architectural Review Committee
meeting
5. Minutes and staff report from the September 6, 2022 Planning Commission
meeting
6. Draft Minutes and staff report from the September 27, 2022 City Council meeting
Page 91 of 238
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE
MUNICIPAL CODE REGARDING THE ESTABLISHMENT OF A
PERMANENT PARKLET PROGRAM
WHEREAS, the City of Arroyo Grande (“City”) currently does not allow the placement of
permanent parklets within the right of way; and
WHEREAS, the purpose of these regulations is to ensure that parklets within the right of
way conform to the existing character of the area in which they are located and do not
create an adverse impact on adjacent properties; and
WHEREAS, the Planning Commission finds that, unless properly regulated, parklets can
result in similar adverse impacts to adjacent properties; and
WHEREAS, the Planning Commission has considered the proposed Ordinance
approving Development Code Amendment 22-003 at a duly noticed public hearing on
September 6, 2022; and
WHEREAS, it is the purpose of the proposed Ordinance to protect the public health,
safety, and welfare of residents within the City by establishing regulations for a permanent
parklet program; and
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande
as follows:
SECTION 1: The above recitals and findings are true and correct and incorporated herein
by this reference.
SECTION 2: Arroyo Grande Municipal Code Section 16.52.250 is hereby added as
follows:
SECTION 16.52.250 – PARKLETS
A. Purpose and Intent. The purpose and intent of these regulations is to ensure that
parklets located in the City conform to the existing character of the area in which
they are located and do not create an adverse impact on adjacent properties.
B. Application and Approval.
1. Operators of parklets within the right of way are required to obtain a Minor Use
Permit – Plot Plan Review pursuant to AGMC 16.16.080, and an Encroachment
Permit pursuant to AGMC Section 13.26.
2. Operators of parklets shall pay a parking space rental fee of 5% of the parking
in-lieu fee for each space annually.
3. Operators of parklets shall pay a rental fee for City-owned safety barriers.
4. Upon vacation by a parklet operator of the premises adjoining the parklet, the
Minor Use Permit – Plot Plan will terminate.
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RESOLUTION NO.
PAGE 2
5. Existing operators of temporary parklets shall have 90 days from the date of
ordinance adoption (______) to submit an application for a perman ent parklet
and removal of an existing temporary parklet. All temporary parklets shall be
removed within six months of the ordinance adoption date of ______.
C. Performance Standards and Conditions.
Location
1. A parklet shall only be located in designated on-street parking areas.
2. A parklet shall not block sight distance at intersections or driveways.
Accordingly, a parklet shall not be located less than twenty-five feet (25’) from
a roadway intersection, adjacent driveway, or other points of off-street access
which require line of sight standards as required by the City’s Engineering
Standards. The final location of a parklet will vary based on the proposed
parklet design, and shall be subject to review and approval by the Community
Development Director.
3. A parklet shall not be located closer than five (5) parking spaces or ninety (90)
feet from any other parklet.
4. Parklets are prohibited in disabled parking zones, parking areas of thirty
minutes or less, and no-parking zones.
5. A parklet may not cover or impede access to any utility equipment, utility pole,
fire hydrant, parking permit kiosk, or utility access such as manhole covers,
drainage inlets, stormwater drainage flow lines and equipment shelters, subject
to review by the City Public Works Director and Fire Chief.
6. The parklet shall not extend beyond the building frontage of the business
utilizing the parklet without written consent from the adjacent business.
Parklet Design
7. Parklets shall consist of no more than two adjoining parking spaces, or forty-
feet (40’) in length. When a parklet is shared by two or more businesses, the
parklet length may be extended up to eighty (80) feet in length and no more
than four adjoining parking spaces.
8. A parklet’s walls or railing shall not have a continuous height that exceeds forty-
two inches (42”). Any parklet features, furnishings or vegetation shall maintain
a generally open, see-through aesthetic in and out of the parklet. Columns or
other vertical framing for overhead elements are permitted. All elements of a
parklet shall have a maximum height limit no higher than the first floor of the
adjacent building. All parklets shall maintain a vertical walkway clearance
height of at least eight feet (8’).
9. The depth (dimension measured perpendicular to curb) of a parklet shall be no
less than the minimum dimension required to meet ADA accessibility
requirements. Portions of the required parklet depth may be loca ted within an
existing sidewalk area as long as the sidewalk encroachment does not reduce
the pedestrian path of travel to a width of less than four and a half feet (4.5’) in
the public right of way.
10. A parklet shall include an element that ensures public safety by providing a
barrier or fortified railing between moving vehicles and parklet users. These
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RESOLUTION NO.
PAGE 3
barriers shall either be well articulated or allow for plants or vegetation for
screening.
11. Parklets shall have a flush transition at the sidewalk and curb t o permit easy
access and avoid tripping hazards.
12. A parklet shall comply with applicable Americans with Disabilities Act (ADA)
accessibility standards. Compliance with ADA standards is required with
respect to design elements of the parklet, as well as for adjacent areas that
may be impacted by the parklet. Parklets shall use a slip -resistant flooring
material to minimize hazards and shall be accessible to wheel-chair users.
13. The four corners of a parklet shall have a reflective element or other clearly
visible design feature, such as a soft-hit post, bollard, or raised pavement
marker, to illuminate the parklet at night and signify the parklet envelope.
14. Parklets shall be consistent with the Village Design Guidelines
15. The primary materials shall be stone, brick, wood, decorative concrete or
composite wood. Wood materials such as lattice and T1-11 plywood siding, are
prohibited.
16. Color schemes shall consist of one primary color and one secondary color
unless natural wood is used.
17. Areas for the storage of trash, recycling, and green waste receptacles shall not
be visible from the public right of way and all waste receptacles shall be emptied
and maintained by the applicant in a neat and sanitary order. Parklets shall be
kept clean and neat.
18. Steam cleaning shall be completed at least once every six months by the
parklet operator. Steam cleaning shall be consistent with Regional Water
Quality Control Board regulations regarding illicit discharge.
SECTION 3: Arroyo Grande Municipal Code Section 16.04.070 is hereby amended as
follows:
16.04.070 Definitions
“Parklet” means a small seating area created as a private amenity in a former roadside
parking space utilized by a food service business for outdoor dining.
SECTION 4: If any section, subsection, subdivision, paragraph, sentence, or clause of
this Ordinance or any part thereof is for any reason held to be unlawful, such decision
shall not affect the validity of the remaining portion of this Ordinance or any part thereof.
The City Council hereby declares that it would have passed each section, subsection,
subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one
or more section, subsection, subdivision, paragraph, sentence, or clause be declared
unconstitutional.
SECTION 5: Upon adoption of this Ordinance, the City Clerk shall file a Notice of
Exemption pursuant to 14 CCR § 15062.
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RESOLUTION NO.
PAGE 4
SECTION 6: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the City Clerk. Within
fifteen (15) days after adoption of the Ordinance, the summary with the names of those
City Council Members voting for and against the Ordinance shall be published again, and
the City Clerk shall post a certified copy of the full text of such adopted Ordinance.
SECTION 7: This Ordinance shall take effect thirty (30) days from the date of adoption.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Ordinance was adopted this 6th day of September 2022.
Page 95 of 238
RESOLUTION NO.
PAGE 5
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 96 of 238
Attachment 2 – Staff Report and Minutes from the November 23, 2021 City Council study
session.
Parklets Study Session Staff Report
Minutes from the November 23, 2021 City Council Meeting
Page 97 of 238
Attachment 3 – Staff Report and Minutes from the April 12, 2022 City Council meeting.
April 12, 2022 City Council Staff Report
Minutes from the April 12, 2022 City Council Meeting
Page 98 of 238
Attachment 4 – Staff Report and Minutes from the August 1, 2022 Architectural Review
Committee meeting.
August 1, 2022 Architectural Review Committee staff report
Minutes from the August 1, 2022 Architectural Review Committee meeting
Page 99 of 238
Attachment 5 – Staff Report and Minutes from the September 6, 2022 Planning Commission
meeting.
September 6, 2022 Planning Commission staff report
Minutes from the September 6, 2022 Planning Commission meeting
Page 100 of 238
Attachment 6 – Staff Report and Minutes from the September 27, 2022 City Council meeting.
September 27, 2022 City Council staff report
Draft Minutes from the September 27, 2022 City Council meeting can be found on the
following pages.
Page 101 of 238
1
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
September 27, 2022, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George,
Council Member Barneich, Council Member
Paulding, Council Member Storton
Staff Present: City Clerk Jessica Matson, City Attorney
Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Associate Planner Patrick Holub,
Police Chief Michael Martinez
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with
Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was conducted in a hybrid in-person/virtual format.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 P.M.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
Page 102 of 238
2
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
AYES (5): Mayor Ray Russom, Council Member Barneich, Council Member Paulding, Council
Member Storton, and Mayor Pro Tem George,
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 which included information on
the new data dashboard the County is using for reporting COVID-19 statistics.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b City Manager Communications
City Manager McDonald thanked everyone involved in their efforts in making the Harvest
Festival a success; provided an update on the progress of the Elm Street playground project;
announced that the new County animal shelter is now open; and provided information regarding
the 5Cities Homeless Coalition cabin project in Grover Beach.
Assistant City Manager/Public Works Director Robeson informed the public of a planned street
closure on South Mason Street for removal of a tree on October 14, 2022.
Mayor Ray Russom invited public comment. Speaking from the public were Krista Bandy and
Peggy Coon. No further public comments were received. Director Robeson responded to
questions from the public.
No action was taken on this item.
6.c Honorary Proclamation - Native American & Indigenous Peoples Heritage Month 2022
Mayor Ray Russom read the Honorary Proclamation declaring October 2022 Native American &
Indigenous Peoples Heritage Month. Slo’w Victor Gutierrez accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.d Honorary Proclamation - Fire Prevention Week 2022
Mayor Ray Russom read the Honorary Proclamation declaring October 9 - 15, 2022 Fire
Prevention Week. Five Cities Fire Chief Lieberman accepted the proclamation and commented
that Five Cities Fire Authority will be hosting an Open House at Station 1 in Arroyo Grande on
Saturday, October 8th.
Mayor Ray Russom invited public comment. No public comments were received.
Page 103 of 238
3
No action was taken on this item.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Mike Drees and Jeff
Edwards. No further public comments were received. Assistant City Manager/Public Works Director
Robeson responded to questions from the public.
8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion.
Council pulled Item 8.k. for a separate vote.
Council commented on Items 8.i. and 8.l.
Mayor Ray Russom invited public comment. Speaking from the public was Krista Bandy. No further
public comments were received.
Moved by Council Member Storton
Seconded by Mayor Ray Russom
Approve Consent Agenda Items 8.a. through 8.m., with the exception of item 8.k., with the
recommended courses of action.
AYES (5): Council Member Storton, Mayor Ray Russom, Council Member Paulding, Council Member
Barneich, and Mayor Pro Tem George
Passed (5 to 0)
8.a Consideration of Cash Disbursement Ratification
Ratified the attached listing of cash disbursements for the period of August 16 through August
31, 2022.
8.b Consideration of Adoption of a Resolution Declaring a Continued Local Emergency
Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote
Teleconference Meetings of the Legislative Bodies Pursuant to Government Code
Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE
CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF
REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY
OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".
8.c Consideration of Adoption of a Resolution Approving the Amended and Restated
Contract Between San Luis Obispo County Flood Control and Water Conservation
District and the City of Arroyo Grande for Water Supply from Lopez Reservoir
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE MAKING RESPONSIBLE AGENCY FINDINGS PURSUANT TO THE
Page 104 of 238
4
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE AMENDED AND
RESTATED WATER SUPPLY CONTRACT PROJECT FOR ZONE 3 AND APPROVING
EXECUTION OF AN AMENDED AND RESTATED WATER SUPPLY CONTRACT WITH THE
SAN LUIS OBISPO COUNTY FLOOD CONTROL AND WATER CONSERVATION
DISTRICT".
8.d Consideration of First Amendment to the Communications Site Lease Agreement
(“Lease”) with T-Mobile West, LLC (“T-Mobile”), for the Operation of a
Telecommunications Facility Located at Branch Mill Road (Reservoir 4)
Approved the First Amendment to the Communications Site Lease Agreement (“Lease”) with T-
Mobile West, LLC (“T-Mobile”), successor in interest to Cingular Wireless, for the operation of a
telecommunications facility located at Branch Mill Road, commonly known as the Reservoir 4
site.
8.e Approval of Minutes
Approved the minutes of the Regular City Council Meeting of September 13, 2022.
8.f Consideration of Conflict of Interest Code Biennial Review and Resolution Amending the
City of Arroyo Grande Conflict of Interest Code
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AN AMENDED CONFLICT OF INTEREST CODE FOR
DESIGNATED POSITIONS".
8.g Consideration of an Agreement for Police Fleet Lease and Purchase and Resolution
Declaring Vehicles as Surplus
1) Authorized the purchase of (a) thirteen (13) vehicles from Mullahey Ford, (b) vehicle fleet
upfitting from Dana Safety Supply, (c) MDC Computers from Code3 Technologies, and (d) dash
cameras from Safe Fleet; 2) Authorized a financing agreement for nine (9) Patrol vehicles and
upfitting for a total not to exceed the amount of $749,103, through a 4-year municipal lease from
Holman Capital Corporation at an APR of 4.57% (4 annual payments of approximately
$201,583); 3) Authorized the cash purchase of four (4) vehicles and upfitting not to exceed the
amount of $204,395; 4) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING FOURTEEN VEHICLES AS
SURPLUS AND AUTHORIZING THEIR SALE OR DISPOSAL"; and 5) Authorized the City
Manager to execute all necessary documents.
8.h Consideration to Award Construction Contract to G. Sosa Construction, Inc. for 2022
Pedestrian Crossing Improvement Project, PW 2021-08, and Authorization of Budget
Adjustment for $90,618 from Unexpended FY 2021-22 CIP Budget Funds
1) Awarded a construction contract to G. Sosa Construction, Inc. in the amount of $321,202.75
and authorized the City Manager to approve change orders for up to 10% of the contract
amount, $32,120.25, for unanticipated costs during the construction phase of the project
(construction contract costs = $321,202.75 + $32,120.25 = $353,323); and 2) Approved a
budget adjustment to appropriate $90,618 from unexpended FY 2021-22 Capital Improvement
Program budget funds to cover the subject project expenditures.
Page 105 of 238
5
8.i Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Report.
8.j Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050
Determining to Continue Work Under Emergency Contracts for the FCFA Station 1
Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA
Station 1; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING FOURTEEN VEHICLES AS SURPLUS AND
AUTHORIZING THEIR SALE OR DISPOSAL".
8.l Consideration of Temporary Use Permit 22-011 Authorizing the Temporary Closure of
Branch Street for Halloween in the Village on Monday, October 31, 2022; Applicant –
Krista Bandy
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT CASE NO. 22-011
AUTHORIZING “HALLOWEEN IN THE VILLAGE” ON MONDAY, OCTOBER 31, 2022 AND
DIRECTING STAFF TO IMPLEMENT RELATED SAFETY MEASURES INCLUDING NO
PARKING ZONES AND STREET CLOSURES; APPLIED FOR BY KRISTA BANDY".
8.m Consideration of Adoption of a Resolution Amending the Citywide Combined Salary
Schedule to Establish a Pay Schedule for a Temporary Part-Time Acting Capital
Improvement Project Manager
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING THE CITYWIDE COMBINED SALARY SCHEDULE AND
ESTABLISHING A PAY SCHEDULE FOR THE POSITION OF TEMPORARY PART-TIME
ACTING CAPITAL IMPROVEMENT PROJECT MANAGER".
8.k Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code Regarding Accessory Dwelling Units and Adoption of a Resolution
Approving an Accessory Dwelling Unit Fee Waiver Program
Council Member Barneich declared a conflict of interest and recused herself.
Mayor Ray Russom declared a conflict of interest due to owning an ADU. Mayor Pro Tem
George presided.
Moved by Mayor Pro Tem George
Seconded by Council Member Paulding
Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING
AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (AGMC)
REGARDING ACCESSORY DWELLING UNITS; LOCATION- CITYWIDE", and a Resolution
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
PROVIDING FOR AN ACCESSORY DWELLING UNIT FEE WAIVER PROGRAM". City
Attorney Carmel read the full title of the Ordinance.
Page 106 of 238
6
AYES (3): Mayor Pro Tem George, Council Member Paulding, and Council Member Storton
ABSENT (2): Mayor Ray Russom, and Council Member Barneich
Passed (3 to 0)
9. PUBLIC HEARINGS
9.a Discussion and Consideration of Introduction of Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code Regarding Short Term Rentals (Vacation Rentals and
Homestays); Development Code Amendment 22-002
Mayor Ray Russom returned to the meeting and presided.
Council Member Barneich declared a conflict of interest and left the meeting.
Mayor Pro Tem George declared a conflict of interest and left the meeting.
Mayor Ray Russom noted that due to the conflicts of interest, Council previously drew straws to
see who would hear the item.
Community Development Director Pedrotti introduced the item, and Associate Planner Holub
provided a presentation of the staff report. Staff responded to questions from Council.
City Attorney Carmel clarified what language was legally necessary in the Ordinance.
Mayor Ray Russom opened the public hearing. Speaking from the public were Zazz Daniel,
Josephine Moore, Annie Ashbrook, Jim Guthrie, Peggy Coon, and No Name provided. City
Clerk Matson read into the record written correspondence received from Joanie Fugitt, Zazz and
Dove Daniel, Deborah Cookson and Josephine Moore, Terryl and Jeff Walters. Upon hearing
no further public comments, Mayor Ray Russom closed the public hearing. Director Pedrotti and
Associate Planner Holub responded to questions from the public.
City Attorney Carmel provided clarification regarding the revocations and public hearing
process.
Council discussion ensued regarding metrics for the payment of Transient Occupancy Tax
(TOT) as it relates to a possible revocation hearing; the permitting cap; and requiring an affidavit
regarding responsiveness.
Mayor Ray Russom suggested continuing the Item until after Item 9.b. to allow staff time to
clarify language in the Ordinance. Council concurred.
Mayor Ray Russom called for a brief break at 8:13 p.m. The Council reconvened at 8:24 p.m.
Council returned to the item and staff recommended modifying the Ordinance as follows:
Amending Performance standards and conditions for vacation rentals #16 to read: "Vacation
rentals must remit a minimum amount of TOT to the City at least once every six (6) months.
The amount shall be established by a Resolution of the City Council and shall be equivalent to
half of the average annual TOT remitted by all vacation rentals that have remitted payment that
fiscal year."
Page 107 of 238
7
Amending Performance standards and conditions for Home Stays #12 to read: "Home Stays
must remit a minimum amount of TOT to the City at least once every six (6) months. The
amount shall be established by a Resolution of the City Council and shall be equivalent to half
of the average annual TOT remitted by all vacation rentals that have remitted payment that
fiscal year."
Moved by Mayor Ray Russom
Seconded by Council Member Paulding
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE
REGARDING VACATION RENTALS AND HOMESTAYS", as modified by staff. City Attorney
Carmel read the full title of the Ordinance into the record.
AYES (3): Mayor Ray Russom, Council Member Paulding, and Council Member Storton
ABSENT (2): Mayor Pro Tem George, and Council Member Barneich
Passed (3 to 0)
9.b Discussion and Consideration of Introduction of Ordinance Amending Title 16 of the
Arroyo Grande Municipal Code (AGMC) Regarding a Permanent Parklet Program;
Development Code Amendment 22-003; Location – Citywide
Associate Planner Holub presented the staff report and recommended that the Council
introduce the Ordinance to establish a permanent parklet program. Staff responded to
questions.
Mayor Ray Russom opened the public hearing. Speaking from the public were Jim Guthrie,
Krista Bandy, and Laura Beth Amy. Upon hearing no further public comments, Mayor Ray
Russom closed the public hearing.
Council discussion ensued regarding a steam cleaning requirement every 6 months; the
definition of a parklet; and massing.
Mayor Ray Russom suggested continuing the item until after Item 11.a. to allow staff time to
clarify language in the Ordinance. Council concurred.
After hearing Item 12, Council returned to the item and staff recommended modifying the
Ordinance as follows:
Performance Standards and Conditions #8 to include: "any parklet features, furnishings, or
vegetation shall maintain an open see through aesthetic in and out of the parklet."
Performance Standards and Conditions #17 to include: "parklets shall be kept clean and neat."
Performance Standards and Conditions #18 to include: "Steam cleaning shall be completed at
least once every six months by the parklet operator. Steam cleaning shall be consistent with
Regional Water Quality Control Board regulations regarding illicit discharge."
SECTION 3 Definitions: changed public amenity to private amenity.
Page 108 of 238
8
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem George
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE
REGARDING THE ESTABLISHMENT OF A PERMANENT PARKLET PROGRAM", including
the modifications made by staff. City Attorney Carmel read the full title of the Ordinance into the
record.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council
Member Paulding, and Council Member Storton
Passed (5 to 0)
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a Discussion and Consideration of Approval of a Joint Exercise of Powers Agreement
Creating the Central Coast Blue Regional Recycled Water Authority and Appointment of
a Representative to the Authority Board of Directors
City Manager McDonald presented the item and recommended that the Council authorize the
Mayor to execute a Joint Exercise of Powers Agreement Creating the Central Coast Blue
Regional Recycled Water Authority (Authority); and appoint a member of the City Council to the
Authority Board of Directors. City Manager McDonald responded to questions from Council.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Barneich
Seconded by Mayor Pro Tem George
Authorize the Mayor to execute a Joint Exercise of Powers Agreement Creating the Central
Coast Blue Regional Recycled Water Authority; and appoint Mayor Ray Russom to the Authority
Board of Directors.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council
Member Paulding, and Council Member Storton
Passed (5 to 0)
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
12.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
Page 109 of 238
9
2. South San Luis Obispo County Sanitation District (SSLOCSD)
3. Tourism Business Improvement District Advisory Board
4. Other
12.b MAYOR PRO TEM GEORGE:
1. County Water Resources Advisory Committee (WRAC)
2. Visit SLO CAL Advisory Board
3. Other
12.c COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
12.d COUNCIL MEMBER PAULDING:
1. Air Pollution Control District (APCD)
2. Brisco/Halcyon Interchange Subcommittee
3. Council of Governments/Regional Transit Authority/ South County Transit
(SLOCOG/SLORTA/SCT)
4. REACH SLO Advisory Commission
5. Other
12.e COUNCIL MEMBER STORTON:
1. Brisco/Halcyon Interchange Subcommittee
2. Five Cities Fire Authority (FCFA)
3. Integrated Waste Management Authority Board (IWMA)
4. South County Chambers of Commerce Governmental Affairs Committee
5. Other
13. COUNCIL COMMUNICATIONS
Council Member Barneich thanked staff for the work done for the Harvest Festival.
Mayor Pro Tem George requested a discussion item at a future Council meeting regarding annual
steam cleaning of the sidewalks in the Village. Mayor Ray Russom concurred. Assistant City
Manager/Public Works Director Robeson clarified that staff did not commit to annual sidewalk steam
cleaning during a recent Village Businesses Roundtable. Mayor Ray Russom suggested the
discussion be brought up during the next budget discussion. Mayor Pro Tem George concurred.
Page 110 of 238
10
Mayor Pro Tem George announced that the next Empty Bowls event for 5 Cities Homeless Coalition
will take place on October 1, 2022.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting at 10:02 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Page 111 of 238
Item 8.j.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Consideration of Temporary Use Permit 22-010 Authorizing the Use of
Heritage Square Park for the 2022 Arroyo Grande Beer and Wine
Festival; Location – Heritage Square Park; Applicant – Arroyo Grande
Village Association
DATE: October 11, 2022
SUMMARY OF ACTION:
Approval of the permit will allow a beer and wine festival to occur at Heritage Square Park
on November 5, 2022.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no direct funding impact anticipated as a result of this event. The project is
conditioned to require the applicant to provide adequate restroom and trash facilities for
the event and any City expenses will be reimbursed. These expenses are antici pated to
be minimal, if any.
RECOMMENDATION:
Adopt a Resolution approving Temporary Use Permit 22-010.
BACKGROUND:
The applicant, the Arroyo Grande Village Association, submitted an application for a
Temporary Use Permit to utilize Heritage Square Park for a beer and wine festival to be
held on November 5, 2022, called the Arroyo Grande Beer and Wine Festival (Attachment
2). A portion of the proceeds will be used to pay for Santa in the Village during December.
The proposed event will bring a significant number of participants to Heritage Square Park
in the Village. The proposal for such a large event on City property and the request to
reserve street parking adjacent to the event site necessitates approval of the Temporary
Use Permit. Additionally, service and consumption of alcohol at Heritage Square Park is
only allowed by City Council Resolution and subject to issuance of a public safety and
welfare permit by the Chief of Police. The purpose of the Temporary Use Permit is to
ensure the event is conducted in a manner that is compatible with the surrounding area
Page 112 of 238
Item 8.j.
City Council
Consideration of Temporary Use Permit 22-010 Authorizing the Use of Heritage
Square Park for the 2022 Arroyo Grande Beer and Wine Festival; Location –
Heritage Square Park; Applicant – Arroyo Grande Village Association
September 27, 2022
Page 2
and results in a successful event for the applicant, the attendees, the neighbors , and the
City. This event is replacing the “Beer Feast,” which was a similar event held at Heritage
Square Park from 2016-2019.
Staff Advisory Committee
The Staff Advisory Committee (SAC) reviewed the proposed project on September 15,
2022. Members of the SAC discussed several aspects of the project and concluded that
there would be no foreseeable issues with parking, neighbors, or security. The SAC was
in support of the project, subject to the conditions of approval included in the prepared
Resolution.
ANALYSIS OF ISSUES:
The applicant proposes to utilize Heritage Square Park between the hours of 9:00 am
and 8:00 pm, with the event occurring between the hours of 12:00 pm and 4:00 pm. The
hours outside of the event will be used for setup and tear down of the event. The applicant
indicates this event will include approximately thirty (30) breweries, fifteen (15) wineries,
two food vendors, and live music. The number of tickets available for the event will be
limited to 600. As required by the Department of Alcohol and Beverage Control, waist-
high fencing will be utilized at the back of the adjacent sidewalks to close the event, and
only persons 21 years of age and older will be admitted. Live music is proposed at the
Rotary Bandstand during the event. The applicant will provide security as approved by
the City of Arroyo Grande Police Department and p rovide Swinging Bridge security as
needed.
Parking
The applicant is not requesting reservation of parking within City owned parking lots as is
typically requested for other events in the Village area. However, the applicant is
requesting the reservation of street parking directly adjacent to the park for loading and
unloading of equipment, beverages for breweries and wineries, and pickup and drop-off
of attendees by designated drivers, rideshare services, or other accommodations.
Attendee Identification
The event is proposed to be open only to those individuals who purchase tickets. Presale
tickets will be sold, with any additional tickets being available for purchase at the event.
Attendees paying to participate in tasting beer and wine will be given wristbands
identifying their allowed participation. Designated drivers will be able to attend the event
to eat food, but will be given a different wristband to identify them as drivers, and will not
be provided the tasting glass. Individuals under 21 years of age and those who do not
have wristbands will not be permitted into the event area. Private security personnel
required for the event will immediately remove individuals found in the event without
proper wristbands.
Page 113 of 238
Item 8.j.
City Council
Consideration of Temporary Use Permit 22-010 Authorizing the Use of Heritage
Square Park for the 2022 Arroyo Grande Beer and Wine Festival; Location –
Heritage Square Park; Applicant – Arroyo Grande Village Association
September 27, 2022
Page 3
Restrooms
The applicant is required to provide adequate restrooms in addition to the restrooms
located in Heritage Square Park. Similar events at the Park have provided additional
portable restrooms on Short Street adjacent to the venue. The event map identifies three
(3) restrooms outside of the fencing to satisfy this condition.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the attached Resolution approving Temporary Use Permit 22-010;
2. Modify and adopt the attached Resolution approving Temporar y Use Permit 22-
010;
3. Do not adopt the Resolution; or
4. Provide direction to staff.
ADVANTAGES:
This event will provide an opportunity for local breweries and wineries to showcase their
products and will draw additional interest to the City, spurring the local economy.
Additionally, the applicant will use the proceeds to pay for events related to Christmas in
the Village.
DISADVANTAGES:
The event will bring a large number of people to an event where alcohol will be consumed.
This can cause noise issues with the nearby residences and impaired motor vehicle
operation is a possibility. Conditions of approval requiring resident notification and the
applicant providing incentives for designated drivers to attend the event aim to mi nimize
the potential negative impacts and ensure a successful event.
ENVIRONMENTAL REVIEW:
In compliance with the California Environmental Quality Act (CEQA), it has been
determined that this project is Categorically Exempt per Section 15304(e) of the C EQA
Guidelines regarding minor temporary use of land.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
2. Applicant Letter
3. 2022 Event map
Page 114 of 238
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT
NO. 22-010 AND WAIVER OF APPLICATION FEES;
AUTHORIZATION TO USE CITY PROPERTY FOR A BEER AND
WINE FESTIVAL ON NOVEMBER 5, 2022; LOCATED AT
HERITAGE SQUARE PARK; APPLIED FOR BY THE ARROYO
GRANDE VILLAGE ASSOCIATION
WHEREAS, the organizers of the Arroyo Grande Beer and Wine Festival have
applied for the temporary use of Heritage Square Park for a beer and wine festival;
and
WHEREAS, the purpose of the Temporary Use Permit is to ensure the event is
conducted in a manner that is compatible with the surrounding area; and
WHEREAS, the applicant will be responsible for costs associated with security,
cleanup, and payment of all related fees and costs for use of City property and City
employee time related to the event; and
WHEREAS, the City Council finds, after due study and deliberation that the following
circumstances exist:
Temporary Use Permit Findings:
1. The operation of the requested use at the location proposed and within the
time period specified will not jeopardize, endanger, or otherwise constitute a
menace to the public health, safety, or general welfare.
The operation of the requested use at the location proposed and within
the time period specified will not jeopardize, endanger or constitute a
menace because the site will be contained via fencing, security will be
provided, the attendees will be identified with wristbands, and
restrooms will be provided to prevent disruptions to the public health,
safety, or general welfare.
2. The proposed site is adequate in size and shape to accommodate the
temporary use without material detriment to the use and enjoyment of other
properties located adjacent to and in the vicinity of the site.
The proposed site is adequate in size and shape to accommodate the
temporary use without detriment to the use and enjoyment of other
properties located adjacent to and in the vicinity of the site because the
event will be contained by fences and the applicant will provide security,
Page 115 of 238
RESOLUTION NO.
PAGE 2
the proposed site functions as a permanent park, and is accustomed to
a higher flow of visitors on the site.
3. The proposed site is adequately served by streets or highways having
sufficient width and improvements to accommodate the kind and quantity of
traffic that the temporary use will or could reasonably be expected to generate.
The proposed site is adequately served by South Mason and Nelson
Streets, which are of significant width and improvements to
accommodate the kind and quantity of traffic that the temporary use will
generate.
4. Adequate temporary parking to accommodate vehicular traffic to be generated
by the use will be available either on- site or at alternate locations acceptable
to the City Council.
Adequate temporary parking to accommodate vehicular traffic to be
generated is available because Heritage Square Park is located in a
commercial district that has ample public parking for visitors.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City
of Arroyo Grande hereby approves Temporary Use Permit 22-010, authorizing the
use of City property as presented to the City Council on October 11, 2022, with the
above findings and subject to the conditions as set forth in Exhibit "A", attached
hereto and incorporated herein by this reference.
On motion of , seconded by , and on the following roll call vote, to
wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 11th day of October, 2022.
Page 116 of 238
RESOLUTION NO.
PAGE 3
_________________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
________________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
________________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Page 117 of 238
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 22-010
This approval authorizes the use of Heritage Square Park and on street parking on
the north side of Nelson Street, and east side of Short Street adjacent to the park for
a beer and wine festival from 12:00 pm to 4:00 pm on Saturday, November 5, 2022.
General Conditions
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and
plans on file in the Community Development Department office.
3. The applicant shall comply with all the conditions of the City Council
Resolution adopted on October 11, 2022.
4. The applicant shall agree to defend, indemnify and hold harmless the City, its
agents, officers, and employees harmless, at its sole expense from any action
brought against the City, its agents, officers, or employees because of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney’s fees which the City, its agents, officers, or employees may be
required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but
such participation shall not relieve the applicant of their obligations under this
condition.
Public Works Department Conditions
5. The applicant is responsible for providing dumpster, trash bags and enough
restroom facilities to serve the event. Any supplies the Public Works
Department may need to provide must be reimbursed by the applicant.
6. The applicant shall have an individual designated to periodically inspect the
restrooms and areas around food vendors and waste containers. That
individual shall be responsible for maintaining the cleanliness of these areas
and gathering and disposing of all debris.
7. The applicant shall reimburse the City for electrical costs associated with the
event.
8. The applicant shall reimburse the City for the costs of any Public Works staff
services required for this event, including, but not limited to, restroom
maintenance, trash, etc.
9. The applicant shall remove any tape placed on streets, parking areas, and
grass after the event.
10. No stakes or signage shall be driven into the turf and lawn areas to prevent
damage to the irrigation system. The applicant shall reimburse the City for
any damage to the irrigation system at the park.
Page 118 of 238
RESOLUTION NO.
PAGE 5
Engineering Division Conditions
11. The applicant shall provide restroom facilities, fencing, and signage as
required.
12. The applicant shall provide a $1,000,000 comprehensive general liability
insurance policy naming the City as additional insured by October 24, 2022.
13. The applicant shall reimburse the City for the costs of Engineering Division
services and any other City services required for this event.
Building and Life Safety Division Conditions
14. The project shall comply with the most recent edition of the California State
Fire and Building Codes and the Uniform Building and Fire Codes as adopted
by the City of Arroyo Grande. Specifically, all temporary-wiring provisions of
the N.E.C. must be met.
15. Emergency access must be maintained to the satisfaction of the Building
Official and Fire Chief. A detailed chart or map will be provided to Building and
Life Safety Division and Fire Department for approval prior to the event,
showing placement of all booths, to include actual dimensions of access
pathways for fire apparatus and emergency vehicles.
16. The use of generators must be reviewed and approved by the Building Official.
17. The applicant shall identify an individual to act as liaison with the Fire
Department for the purpose of maintaining life and safety.
Police Department Conditions
18. All temporary "No Parking" signs shall be posted by the applicant a minimum
of 48 hours prior to the event, stating the dates and times of restriction.
19. Private security personnel will be provided by the applicant, to the satisfaction
of the Chief of Police.
20. Failure to provide private licensed security will result in AGPD Officers being
assigned with expenses billed to the applicant.
Special Conditions
21. The applicant shall mail or hand deliver notification of the event to all properties
between Bridge Street and Whitely Street from Branch Street to Allen Street ,
one week before the event.
Page 119 of 238
September 22, 2022
Andrew Perez
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, Ca 93420
Dear Andrew,
I am submitting the items below for departmental review.
Arroyo Grande Beer & Wine Festival - Saturday, November 5, 2022
We request the use of the lawns and bandstand at Heritage Square Park from 9:00a.m. -8:00p.m. on
Saturday, November 5. The event hours will be from 12:00p.m.-4:00p.m.
A portion of the net proceeds of this event will go towards Santa in the Village and Christmas in the
Village.
The Arroyo Grande Village Association (AGVA) will provide the necessary insurance policy to the city at
least 2 weeks prior to the event. We will also obtain the necessary “Daily License Application/
Authorization” from the Sate of California Department of Alcohol Beverage Control.
AGVA will compensate the City for any extra expenses incurred as agreed upon. We will abide by all
rules and regulations that will be discussed and agreed upon. AGVA will provide and place all
barricades and signs as necessary. The ABC requires that the Heritage Square area be fenced off with
waist high fencing. This will be done by AGVA. Entry areas will be monitored and only persons over 21
years old will be granted admission. AGVA will provide security as approved by the City of Arroyo
Grande Police Department. AGVA will provide Swinging Bridge security as needed.
This is a community event which will be limited to 30 breweries and 15 wineries, plus 2 food vendors.
Attendance will be limited to 600 attendees. AGVA will provide music at the Rotary Bandstand for the
event. Tickets for the event are $60 for general admission and $15 for designated drivers. There will be
two different colored wristbands to differentiate between designated drivers and general admission
tickets.
Thank you for your consideration,
Sincerely,
Krista Bandy, Mindy Calmenson, Laura Beth Amy
Arroyo Grande Village Association
ARROYO GRANDE VILLAGE ASSOCIATION
ATTACHMENT 2
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ATTACHMENT 3
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Item 8.k.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Robin Dickerson, PE, City Engineer
SUBJECT: Consideration of Approval of an Amendment to the Contract for
Consultant Services with Quincy Engineering for the Traffic Way
Bridge Project
DATE: October 11, 2022
SUMMARY OF ACTION:
Approval of the Amendment to the Contract for Consultant Services will extend the term
of the contract by two years to allow Quincy Engineering to complete the Traffic Way
Bridge Plans.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The City is receiving Highway Bridge Program (HBP) federal funding which requires the
City to provide an 11.47% match. The total project cost is estimated at $12,890,360 as
shown in the table below by funding sources.
The proposed amendment does not require any additional financial resources than those
already allocated to the project. The agreement with Quincy Engineering was originally
approved for a total contract cost of $1,237,398, which includes HPB Funds at 88.53%,
($1,095,468) and Local Sales Tax Funds at 11.47% ($141,930). The proposed contract
amendment is restricted to a contract time extension.
RECOMMENDATION:
Approve and authorize the Mayor to execute Amendment 2 to the Contract for Consultant
Services with Quincy Engineering Inc.
HPB (88.53%)601,146 556,880 - 635,645 9,635,251 11,411,835
Sales Tax (11.47%)77,885 72,150 - 82,355 1,248,349 1,478,525
Total 679,031 629,030 - 718,000 10,883,600 12,890,360
Source Prior Year
Funding
FY 2021-22
Carryover FY 2022-23 FY 2023-24 FY 2024-25 Total Project
Costs
Page 122 of 238
Item 8.k.
City Council
Consideration of Approval of an Amendment to the Contract for Consultant
Services with Quincy Engineering for the Traffic Way Bridge Project
October 11, 2022
Page 2
BACKGROUND:
The Traffic Way Bridge spans Arroyo Grande Creek allowing Traffic Way to connect to
West Branch Street. Traffic Way is an arterial roadway that conveys approximately 11,000
vehicles per day.
Traffic Bridge Location Map
The Traffic Way Bridge was constructed in 1932 , making the bridge 90 years old. In
general, the design life of this type of bridge is 100 years. The bridge was originally part
of the highway system and was relinquished to the City in 1960. The bridge is a cast-in-
place reinforced concrete tee-beam with a longitudinal construction joint near the bridge
centerline. The bridge measures forty feet in length between curbs and has six-foot
sidewalks on both sides with an open concrete railing that is mounted to the edge of the
bridge. The bridge originally carried four lanes of t raffic but was reconfigured in 2008 to
have three lanes of through traffic with shoulders for a Class II bike route. The Traffic Way
Bridge is a reinforced concrete structure supported by abutments on each end of the
bridge, as well as by concrete piles.
Caltrans completes bridge inspections for the Traffic Way Bridge once every two years.
In 2006, the bridge was designated “scour critical”, meaning that the supporting members
of the bridge are compromised due to erosion of surrounding soil. The last inspection of
the Traffic Way Bridge was completed in 2018. This inspection found signs of deck
cracking, failed expansion joints, spalling concrete, concrete abrasion, and creek channel
erosion. In March 2018, it was determined that in addition to the scouring issue, the
foundation was vulnerable in its bearing capacity.
Page 123 of 238
Item 8.k.
City Council
Consideration of Approval of an Amendment to the Contract for Consultant
Services with Quincy Engineering for the Traffic Way Bridge Project
October 11, 2022
Page 3
Caltrans bridge inspection reports provide information on bridge maintenance needs and
an overall condition rating of the bridge, known as the “sufficiency rating.” Sufficiency
ratings range from 0 to 100. A sufficiency rating of 100 is the best rating a bridge can
receive and 0 is the worst. The Traffic Way Bridge has a current Sufficiency Rating of
73.6, which would not generally make this bridge eligible for replacement funds. However,
this bridge also has a National Bridge Inspection (NBI) Item 113 code of 3 , which denotes
that the bridge is scour critical and has bridge foundations determined to be unstable for
the calculated scour conditions. Because of this NBI scour rating, the Traffic Way Bridge
is eligible for State Highway Bridge Program replacement funds.
On July 24, 2018, the City Council approved an updated Master Service Agreement and
Program Supplement Agreement for the replacement of the Traffic Way Bridge in order
for the City to expend Federal or State funds through the State Transportation
Improvement Program (STIP) on this project.
On October 8, 2019, the City Council approved the Contract for Consultant Services with
Quincy Engineering, Inc. for design of a replacement bridge on Traffic Way. In July 2020
the Council reviewed options for a full or partial closure of the bridge and selected a full
closure option as the preferred closure alternative for the project.
Over the past couple of years, the design team has reviewed closure options, completed
the geotechnical samplings and report, completed a topographic survey, prepared the
necessary environmental studies, prepared the California Environmental Quality Act
(CEQA) Initial Study/Mitigated Negative Declaration (IS/MND), and coordinated with
various utility companies. The design is currently approximately 55% complete.
In June, City staff completed the review of the IS/MND in accordance with the
requirements of CEQA, which was prepared by SWCA (a subconsultant for Quincy
Engineering). On June 21, 2022, the City issued the IS/MND for the 30-day public review
period, which ended on July 21, 2022. Staff then presented the draft IS/MND to the
Planning Commission on August 2, 2022. No public comments were received during the
public review period and the Planning Commissioners offered the following comments:
1. Additional review, assessment and analysis of safety regarding traffic calming and
traffic mitigation measures should be undertaken by staff as the traffic detour plans
are developed prior to approval of the detour plan.
2. Staff should send notices to properties impacted by noise and traffic rerouting
during construction of the Traffic Way Bridge Replacement Project sooner rather
than later.
Staff has forwarded these comments to the consultant to be incorporated into the process
as the traffic detour plans are refined. In addition, the draft IS/MND will be revised to
include additional details and clarification about safety provisions and traffic mitigation
measures associated with the traffic detour plans.
Page 124 of 238
Item 8.k.
City Council
Consideration of Approval of an Amendment to the Contract for Consultant
Services with Quincy Engineering for the Traffic Way Bridge Project
October 11, 2022
Page 4
On September 29, 2022 the City Manager signed an administrative extension
(Amendment 1) to the Contract for Consultant Services, to keep the contract from expiring
(see Attachment 3). The current expiration date of the contract is October 31, 2022.
ANALYSIS OF ISSUES:
The Contract for Consultant Services is scheduled to expire on October 31, 2022, unless
it is extended by a contract amendment. Staff is recommending a two-year extension to
October 31, 2024, to allow for the completion of the Preliminary Engineering (PE) phase,
so the project can begin construction in 2024. A 65% copy of the design plans is
anticipated for staff review in January 2023.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the contract amendment extending the contract with Quincy Engineering
for another 2 years until October 31, 2024;
2. Do not approve the contract amendment, thereby allowing the contract with Quincy
Engineering to expire; or
3. Provide other direction to staff.
ADVANTAGES:
Approval of the Amendment to Contract for Consultant Services will allow Quincy
Engineering to complete the Traffic Way Bridge Plans.
DISADVANTAGES:
The completion of the Traffic Way Bridge Plans will continue to require staff time and City
funds.
ENVIRONMENTAL REVIEW:
Although there is no environmental review required for approval of a contract amendment,
the project will be required to meet both CEQA and National Environmental Policy Act
(NEPA). To meet CEQA requirements, a draft (IS/MND was prepared by SWCA in June
2022. The IS/MND was circulated for public review for 30 days, which review period
ended on July 21, 2022. No public comments were received during the review period.
The draft IS/MND has been prepared in accordance with the CEQA, Public Resources
Code §21000 et seq., and the State CEQA Guidelines, California Code of Regulations
(CCR) §15000 et seq. Because the Highway Bridge Program is a federally funded project,
NEPA clearance is also required, which is provided by Caltrans. The City received the
NEPA clearance from Caltrans as a Categorical Exemption on July 29, 2022.
Page 125 of 238
Item 8.k.
City Council
Consideration of Approval of an Amendment to the Contract for Consultant
Services with Quincy Engineering for the Traffic Way Bridge Project
October 11, 2022
Page 5
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s webs ite in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Amendment 2 to Contract for Consultant Services with Quincy
Engineering, Inc.
2. Contract for Consultant Services with Quincy Engineering, Inc. for Professional
Engineering Services for the Traffic Way Bridge Replacement Project.
3. Amendment 1 to Contract for Consultant Services with Quincy Engineering, Inc.
Page 126 of 238
ATTACHMENT 1
AMENDMENT 2 TO CONTRACT FOR CONSULTANT SERVICES
This Amendment 2 to Contract for Consultant Services ("Amendment") by and between
QUINCY ENGINEERING, INC. (“Consultant”) and the CITY OF ARROYO GRANDE, a
Municipal Corporation (“City”), is made and entered into this 11th day of October, 2022.
WHEREAS, the parties entered into a Contract for Consultant Services dated October 8,
2019 for Professional Engineering Services for the Traffic Way Bridge Replacement
Project (“Contract”); and
WHEREAS, the parties entered into a First Amendment to the Contract dated September
29, 2022 to extend the Contract to October 31, 2022 to allow for continuation of the
contract; and
WHEREAS, the parties desire to modify the Contract as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. The above recitals are true, correct and are incorporated herein by reference.
2. The term of the Contract is hereby extended to October 31, 2024.
3. Except as modified herein, all other terms and conditions set forth in the Contract
shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Amendment the
day and year first above written.
CITY OF ARROYO GRANDE:
Caren Ray Russom, Mayor
QUINCY ENGINEERING, INC:
By: Mark L. Reno, Principal
ATTEST:
Jessica Matson, City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
Page 127 of 238
ATTACHMENT 2
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ATTACHMENT 3
Page 209 of 238
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Patrick Holub, Associate Planner
SUBJECT: Consider a Resolution Accepting a Donation of Time and Materials for
the Painting of Utility Boxes Citywide and Waiving Encroachment
Permit Fees; Staff Project 22-002; Location – Citywide; Applicant –
Shirley Horacek, Arroyo Grande Public Art
DATE: October 11, 2022
SUMMARY OF ACTION:
Receive public comment and consider a Resolution accepting a donation of time and
materials and waiving encroachment permit fees of $720 for the utility box public art
project proposed by Arroyo Grande Public Art.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Staff time will be necessary in order to attend future meetings of the Arroyo Grande Public
Art Committee. Staff time may be necessary on a case-by-case basis for traffic control or
other safety measures during painting, as well as to process a “Small” encroachment
permit for each utility box painting. It is recommended that the City Council waive
encroachment permit fees of $180 for each of the four utility box locations for a total of
$720, as proposed in the attached Resolution. All time and materials for the preparation
and painting of the utility boxes will be donated by the applicant valued at approximately
$5,000. Ongoing maintenance costs are planned for the project from City funds.
RECOMMENDATION:
Receive public comment and adopt a Resolution accepting the donation of time and
materials and waiving encroachment permit fees in the amount of $720 .
BACKGROUND:
In 2002, the City Council approved staff recommendations for an Art in Public Places
Program and Process. The recommendations were prepared with the assistance of the
San Luis Obispo County Arts Council and an Art Donation Program was approved by the
City Council in 2006. In 2011, the Public Art Guidelines were amended regarding the Art
in Public Places Program and limited the process only to public art projects on private
Page 210 of 238
Item 9.a.
City Council
Consider a Resolution Accepting a Donation of Time and Materials for the Painting
of Utility Boxes Citywide and Waiving Encroachment Permit Fees; Staff Project 22-
002; Location – Citywide; Applicant – Shirley Horacek, Arroyo Grande Public Art
October 11, 2022
Page 2
property. During this update, public art on private property was defined as art that is
displayed in an open area that is freely available to the general public or public
accessibility is provided based upon the characteristics of the artwork or its placement on
the site. Projects on public property would be considered by the City Council, with the
recommendation of the former Parks and Recreation Commission if on park property.
In January 2013, Arroyo Grande Public Art (AGPA) was established as a program within
Arroyo Grande In Bloom (AGIB), a non-profit volunteer organization. In October 2021, the
Arroyo Grande Public Art Guidelines (Guidelines) were again amended to limit the
purview of the Guidelines to public art proposals on non -residentially zoned property.
Public art on privately owned residential property was removed from the Guidelines to
avoid any confusion regarding their application. In addition, clerical changes were made
to account for changes to the City’s advisory bodies and those that provide consultation
to the Council on public art projects. Updates to the Guidelines also included changing
the consulting body that makes recommendations to the City Council from the San Luis
Obispo County Arts Council (SLOCAC) to Arroyo Grande Public Art (AGPA). Lastly, the
Guidelines established a seven (7) member Public Art Panel for the purpose of approving
proposed art projects. The currently adopted Guidelines have been includ ed as
Attachment 2.
Four (4) public art pieces have been approved to date. The first public art piece approved
was the mural at 303 E. Branch Street on May 2, 2014 , and second was the Japanese
Lantern sculpture located at the Peoples Self Help Housing apartments at 150 South
Courtland Street. The third approved public art piece is located at 126 South Mason Street
and 127 Short Street. That installation consists of two Chumash art piec es. The most
recently approved public art piece was the repainting of the Strother Park basketball court,
located at 1150 Huasna Road.
ANALYSIS OF ISSUES:
Earlier this year, staff was contacted by Arroyo Grande Public Art regarding the possibility
of painting utility boxes within the City. Staff attended various meetings with the
organization and the City Attorney’s office helped draft a number of documents including
the request for proposals (RFP) calling for local artists, releases to clarify ownership of
the artwork, liability releases and agreements to be executed between the City and artists.
Review Process Under Public Art Guidelines
In accordance with the City’s Public Art Guidelines, the p rojects shall be considered by
the City Council, with community input as part of a public hearing, and ultimately approved
by the Arroyo Grande Public Art Panel. The panel selection for this project includes the
following to date:
Two representatives from the property owner: Bill Robeson and Sheridan Bohlken
Page 211 of 238
Item 9.a.
City Council
Consider a Resolution Accepting a Donation of Time and Materials for the Painting
of Utility Boxes Citywide and Waiving Encroachment Permit Fees; Staff Project 22-
002; Location – Citywide; Applicant – Shirley Horacek, Arroyo Grande Public Art
October 11, 2022
Page 3
Two representatives from AGPA: Shirley Horacek and Kathryn Phelan
One representative from the Architectural Review Committee: Jon Couch
One representative from the Chamber of Commerce: Kassi Dee
One representative from the South County Historical Society: Vivian Krug
The intent of establishing this review process is to ensure that public art projects are
sensitive to community concerns, while also avoiding government censorship of art. The
Guidelines are applicable to public art projects proposed to be located on non -
residentially zoned public property or by a private owner in the adjacent public right of
way. The Guidelines and criteria also apply to public art projects on City property. All
donations for Public Art are required to be considered and approved by the City Council.
The following criteria are used in the selection of public art:
1. Relationship to the social, cultural and historical identity of the area. If the public
art is proposed to be located in the Village Core Downtown or Village Mixed Use
Districts, the art piece shall be representative or evocative of the turn of the century
historical period;
2. Evaluation of artistic excellence;
3. Appropriateness of scale, form, material, content and design relative to the
immediate and general neighborhood;
4. Relationship to the social, cultural and historical identity of the area;
5. Appropriateness of proposed materials as regards to structural and surface
integrity, protection against vandalism, public safety and weathering;
6. Ease of maintenance;
7. Appropriateness of proposed method of installation of artwork and safety and
structural factors involved in installation;
8. Artist’s experience in working on comparable projects.
After completion of the public hearing and acceptance of the donation by Council, the
project will then be forwarded for review and approval by the Public Art Panel to make the
required findings above.
Arroyo Grande Public Art
Page 212 of 238
Item 9.a.
City Council
Consider a Resolution Accepting a Donation of Time and Materials for the Painting
of Utility Boxes Citywide and Waiving Encroachment Permit Fees; Staff Project 22-
002; Location – Citywide; Applicant – Shirley Horacek, Arroyo Grande Public Art
October 11, 2022
Page 4
On July 1, 2022, Arroyo Grande Public Art published an RFP requesting applications from
local artists for designs to be painted on utility boxes within the City. The RFP closed on
August 5, 2022, and the proposed designs were reviewed by the group at their meeting
on August 8, 2022. After reviewing the proposals, a total of four (4) designs were selected
for presentation to the City. The group also made recommendations as to the preferred
location of the artwork. The following designs and preferred locations were provided by
the group and are included as Attachment 3:
1. Southeast corner of Brisco Road and El Camino Real – Koi by Jann Griffiths
2. Southeast corner of Branch St and Mason St – Rooster by Laurie Hamblin
3. Southeast corner of Oak Park Boulevard and James Way – Whale by Renn
Herrera
4. Northeast corner of Oak Park Boulevard and East Grand Avenue* – Basketball
by Oscar Pearson
*After reviewing the locations proposed by Arroyo Grande Public Art, staff has determined
that the location proposed by the applicant for the basketball design may be located within
Grover Beach right of way. Staff is recommending that this design be moved to the utility
box located just to the south of the intersection at South Courtland and East Grand
Avenue near CVS Pharmacy.
ALTERNATIVES:
1. Conduct the public hearing to receive public comment, and adopt the attached
Resolution accepting the donation of approximately $5,000 in time and materials
from the applicant;
2. Do not adopt the attached Resolution, provide specific findings, and direct staff to
return with an appropriate resolution to not accept the donation; or
3. Provide direction to staff.
ADVANTAGES:
Approving the donation for the proposed public art installations will facilitate the
enhancement of the appearance of existing utility boxes for the benefit of the community.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
In compliance with the California Environmental Quality Act (CEQA ), the Community
Development Department has determined that this project is categorically exempt based
upon section 15301(e) of the CEQA Guidelines regarding existing facilities. This
exemption is applied to additions to existing structures provided that the addition will not
Page 213 of 238
Item 9.a.
City Council
Consider a Resolution Accepting a Donation of Time and Materials for the Painting
of Utility Boxes Citywide and Waiving Encroachment Permit Fees; Staff Project 22-
002; Location – Citywide; Applicant – Shirley Horacek, Arroyo Grande Public Art
October 11, 2022
Page 5
result in an increase of square footage. The proposed project is for painting an existing
structure and will not result in an increase in square footage.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on th e City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
2. Public Art Guidelines
3. Proposed Designs
Page 214 of 238
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ACCEPTING A DONATION OF TIME AND MATERIALS FOR
THE PAINTING OF UTILITY BOXES CITYWIDE AND WAIVING OF
ENCROACHMENT PERMIT FEES; STAFF PROJECT 22-002;
LOCATION – CITYWIDE; APPLICANT – SHIRLEY HORACEK, ARROYO
GRANDE PUBLIC ART
WHEREAS, on August 8, 2022, Arroyo Grande Public Art recommended the City
Council hold a public hearing on the proposed painting of four (4) utility boxes within the
City (“project”) and consider the donation of time and materials for the proposed project
in accordance to the Public Arts Guidelines; and
WHEREAS, on October 11, 2022, the City Council held a duly noticed public hearing for
the project; and
WHEREAS, the City Council finds that the project will have a public benefit and
therefore encroachment permit fees totaling $720 for four (4) utility boxes of $180 each
can be waived; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, that
the donation of time and materials for the proposed project meets these criteria:
1.Relationship to the social, cultural and historical identity of the area.
The donation of time and materials for the proposed project will have social
and cultural impacts as the project proposed designs that are tied to the
social, historical and cultural identity of the area with regards to the designs
chosen.
2. Evaluation of artistic excellence;
Arroyo Grande Public Art met on August 8th, 2022 and selected the
proposed designs. AGPA recommended the proposed designs due to the
proposal’s ability to improve the appearance of the existing utility boxes.
The donation of time and materials will further the ability of the project to be
completed.
3. Appropriateness of scale, form, material, content and design relative to the
immediate neighborhood;
The donation of time and materials will facilitate the proposed artwork which
is intended to replicate natural elements to help the artwork seamlessly fit
into the surroundings of the public park. The mat erials chosen are
appropriate and are materials typically utilized for this type of a pplication.
The location of the utility boxes provides an enhancement of the built
environment for the enjoyment of the art piece.
4. Appropriateness of proposed materials as regards to structural and surface
integrity, protection against vandalism, public safety and weathering;
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RESOLUTION NO.
PAGE 2
The donation of time and materials will facilitate the project, which includes
materials selected that are commonly used in applications in public art
projects. The quality of the materials selected are such that they will improve
the surface integrity of the utility boxes and are meant to withstand natural
weathering processes. The materials selected will not have adverse impacts
on public safety due to their proper application.
5. Ease of maintenance;
The donation of time and materials will facilitate the project, which includes
proposed materials that are intended to provide a durable, aesthetic finish
that helps protect and extend the life of the utility boxes, while improving
their aesthetic appearance.
6. Appropriateness of proposed method of installation and artwork and safety
and structural factors involved in installation;
The donation of time and materials are for artwork that will be installed in
accordance with the manufacturer’s specifications and will not cause safety
or structural issues during the installation.
7. Artist’s experience in working on comparable projects.
The donation of time and materials will go to artists that have extensive
experience completing public art projects.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Arroyo Grande
hereby approves the donation of time and materials and waives the encroachment permit
fees in the amount of $720 for the project as described and shown in Exhibit “B” attached
hereto and incorporated herein by this reference with the above findings and subject to
the conditions set forth in Exhibit “A” attached hereto and incorporated herein by this
reference.
On a motion by Council member _________, seconded by Council member __________,
and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 11th day of October 2022.
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RESOLUTION NO.
PAGE 3
_______________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
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RESOLUTION NO.
PAGE 4
EXHIBIT “A”
CONDITIONS OF APPROVAL
UTILITY BOX PAINTING PROJECT
CITYWIDE
CONDITIONS OF APPROVAL
Planning Division
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The public art shall be installed in conformance with the site designs on Exhibit
“B” of this Resolution.
3. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation
thereof, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fees which the City, its agents, officers or employees may be required
by a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense o f any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
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RESOLUTION NO.
PAGE 5
EXHIBIT B
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RESOLUTION NO.
PAGE 6
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RESOLUTION NO.
PAGE 7
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RESOLUTION NO.
PAGE 8
Page 222 of 238
RESOLUTION NO. 5118
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING THE PUBLIC ART GUIDELINES AND PUBLIC
ART DONATION PROGRAM
WHEREAS, in 2002 the City Council approved measures to promote art in the community,
establish a uniform process for the review and selection of public art on public and private
property that would be reflective of the community but limit City Government involvement,
and identify general guidelines and selection criteria to promote creativity and freedom of
expression, but also compatibility with the character design and environment of the
surrounding area; and
WHEREAS, in 2004 the City Council adopted a Resolution approving Public Art Guidelines
and an Ordinance incorporating them by reference into the Municipal Code as part of the
Design Guidelines and Standards for Mixed Use Districts; and
WHEREAS, in 2011 the City Council amended the Design Guidelines and Standards for
Mixed Use Districts to establish standalone Public Art Guidelines and a Public Art Donation
Program; and
WHEREAS, the City Council considered substantive and clerical amendments to the
Public Art Guidelines and Public Art Donation Program on October 12, 2021; and
WHEREAS, the City Council finds that this project is consistent with the City's General
Plan, Development Code, and the environmental documents associated therewith, and that
the project is exempt under per Sections 15061(b)(3) and 15378 of the California
Environmental Quality Act (CEQA) Guidelines.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that the Public Art Guidelines and Public Art Donation Program are hereby amended as
shown in Exhibit A, attached hereto and incorporated herein by this reference.
On motion of Council Member Storton, seconded by Council Member George, and by the
following roll call vote, to wit:
AYES: Council Members Storton, George, Barneich, Paulding, and Mayor Ray Russom
NOES: None
ABSENT: None
The foregoing Resolution was approved this 12th day of October, 2021.
Attachment 2
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RESOLUTION NO. 5118
PAGE 2
Cii 4all"
CAREN RAT1RATSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
pie
WHITNEY a ONALD, C MANAGER
APPROVE AS TO FORM:
nn
TIMOTHY J. CARMEL, CITY ATTORNEY
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CITY OF ARROYO GRANDE PUBLIC ART
EXHIBIT "A"
Public Art Guidelines
And
Public Art Donation Program
Adopted by City Council
Resolution No. 3787
October 12, 2004
Ordinance No. 557
October 26, 2004
Amended by City Council
Resolution No. 4411
November 8, 2011
Amended by City Council
Resolution No.
2021
2004, 2011, 2021 City of Arroyo Grande
All Rights Reserved
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CITY OF ARROYO GRANDE PUBLIC ART
PUBLIC ART GUIDELINES
Purpose
The purpose of these Guidelines is to create a framework to facilitate and encourage property
owners to provide outdoor public art on their property, or, if approved by the Director of
Community Development, in the adjacent public right-of-way. For purposes of these Guidelines
Public Art" shall mean art located on non-residentially zoned private property that is displayed in
an open area that is freely available to the general public or public accessibility is provided based
upon the characteristics of the artwork or its placement on the site. Artwork may include free-
standing pieces (e.g., a sculpture or water fountain)or may be integrated into its surroundings as an
architectural element (e.g., relief sculpture embedded in pavement or a wall, a mosaic or mural on
a wall, decorative railings or lighting).
These Guidelines are intended to assist artists, citizens and City officials and staff to understand
the City's goals regarding art that is displayed in a manner that is available and accessible to the
general public. The City recognizes that art and artistic expression is a protected activity and these
Guidelines are not intended to unduly restrict creative expression or limit the types of public art
possible. Rather,they are intended to facilitate and encourage the best possible combination of sites
and artwork, and help to guide what is essentially a form of communication between the artist and
the community.
Process
These Guidelines are applicable to public art projects proposed to be located on non-residentially
zoned private property or by a private owner in the adjacent public right of way. The guidelines
and criteria contained herein shall also apply to public art projects on City property. All Public Art
shall be considered and approved by the City Council, in consultation with Arroyo Grande Public
Art, and with the recommendation of the Recreation Department Director if the art is proposed to
be placed on park property, and is subject to the Public Art Donation Program to the extent
applicable.
Public Art Panel
In order to solicit community input and involvement for the consideration and promotion of public
art on private property in the City, a Public Art Panel has been established to review all public art.
The 7 member panel is made up of the following representatives to be convened as needed (a
minimum of 6 members shall be residents or business owners in Arroyo Grande):
2 representatives from the property owner.
2 representatives designated by Arroyo Grande Public Art.
1 representative from the Architectural Review Committee.
1 representative from the South County Chambers of Commerce.
1 representative from the Historical Society.
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CITY OF ARROYO GRANDE PUBLIC ART
The Public Art Panel will convene to approve public art by a majority vote after the piece or plans
are presented at a public hearing held by the City Council for the purpose of obtaining community
input. Arroyo Grande Public Art shall act in an advisory capacity to the Public Art Panel.
Guidelines
The following guidelines developed by the San Luis Obispo County Arts Council are intended to
facilitate and encourage Public Art that is proposed to be placed on non-residentially zoned private
property or by a property owner on adjacent public right of way within the City:
1.Public art shall be of high artistic quality.
2.Public art shall be compatible with the immediate site and neighborhood in terms of social
and cultural characteristics, architectural scale, materials, land use and geographical and
environmental context.
3.Public art shall not impede pedestrian or vehicle traffic or conflict with public or private
easements.
4.Consideration shall be given to any public safety or public health concerns related to, or
created by, the artwork.
5.Public art shall be constructed of durable,high-quality materials and require minimal or no
maintenance.
6.Public art shall be securely installed.
7.A wide variety of artistic expression is encouraged. However, expressions of profanity or
vulgarity are inappropriate.
Selection Criteria
The following are considerations for the selection of public art
1.Relationship to the social, cultural and historical identity of the area
2.Evaluation of artistic excellence;
3.Appropriateness of scale, form, material, content and design relative to
the immediate neighborhood;
4.Appropriateness of proposed materials as regards to structural and
surface integrity, protection against vandalism, public safety and
weathering;
5.Ease of maintenance;
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CITY OF ARROYO GRANDE PUBLIC ART
6.Appropriateness of proposed method of installation and artwork and
safety and structural factors involved in installation;
7.Artist's experience in working on comparable projects.
The City or Public Art Panel may consider a revolving art program for a proposed location on an
ongoing basis.
Location
Public art is allowed in any district and is strongly encouraged in the Village Downtown, Village
Mixed Use, Gateway Mixed Use, Fair Oaks Mixed Use and Public Facility Districts. Promotion
of public art visible from intersections within these districts as well as proximate to public gathering
areas, plazas and public parking areas is highly recommended.
PUBLIC ART DONATION PROGRAM
Purpose
Public art can provide aesthetic, cultural and economic benefits to the community. The City of
Arroyo Grande Public Art Donation Program is a means by which an artist, or an individual or
group commissioning an artist,may donate, gift or bequeath public art to the City of Arroyo
Grande for location in a City-owned public place.
Definition
Public art can be defined as"The engagement of an artist with a public place involving original,
creative work by an individual or a group."This includes functional and original works of art
that also serve as capital improvements, such as,but not limited to seating, fountains, lighting,
and free standing art forms. Pre-fabricated manufactured items such as benches, fountains etc.
are not considered public art.
Proposal
Proposals should include:
1.A donor application form (See Attachment 1)
2. The artist or donor's name,
3. Title of the work and artist statement
4.Description of the work(such as a photograph, artist's rendering or computer generated
image)
5. The materials and size of the work
6.A preferred public location
7.A statement from the donor and artist that the art is free of encumbrances
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CITY OF ARROYO GRANDE PUBLIC ART
8.The artist's resume if available
9.Estimated value of donated work
10. Recommended manner of installation
11. Estimated maintenance cost
Process
The following steps will result in the review and decision regarding a proposal:
I.The proposal would be submitted to the Community Development Department to review
it to:
a.Determine ongoing and General Plan consistency, accuracy and appropriateness.
b.Insure it would not create an undue risk or a safety problem.
c.Consider maintenance requirements
d.Determine durability
e.Identify any engineering concerns
2. The proposal will be reviewed by the Recreation Department Director if placement is
proposed on a park property.
3.Recommendations will be forwarded to the City Council for review and action during a
public hearing. The Council would have final approval of the donation.
Guidelines for Review of the Proposal
The following guidelines would be used for review of art donations:
1. Public art shall be of high artistic quality.
2.Public art shall be compatible with the immediate site and neighborhood in terms of social
and cultural/historical characteristics, architectural scale, materials, land use and
geographical and environmental context.
3.Public art shall not impede pedestrian or vehicle traffic or conflict with public or private
easements.
4.Consideration shall be given to any public safety or public health concerns related to or
created by the artwork.
5.Public art shall be constructed of durable, high-quality materials and require minimal or no
maintenance.
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6.Public art shall be securely installed.
7.A wide variety of artistic expression is encouraged. However, expressions of profanity or
vulgarity are inappropriate.
Display of Public Art
1.A contract shall be executed between the artist and the City establishing the terms of theproposed
installation.
2.Artwork shall be displayed to include the artwork title, artist's name, patron's name if applicable
and date of completion. The materials used and a short explanation of the work could be included
as an option. Plaques will not be used for advertising purposes.
3.Prior to accepting the project, the Community Development Department shall receive from the
artist or donor a set of plans, specifications, and a copy of a maintenance record, which identifies
maintenance, installation and removal instructions. The transportation, installation and adjunct
costs(such as engineering, a base for the artwork or other installation elements) related to artwork
are the responsibility of the donor.
4.Once the art piece is installed (by the donor under the supervision of City staff with the artist's
installation direction and donor installation funding), it will require inspection and sign off by a
City Building Inspector.
5.Following inspection, the artwork shall become the property of the City. A publicized dedicati
ceremony shall be held to present the art piece to the community.
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Attachment 1
PUBLIC ART DONATION APPLICATION FORM
The Donor/owner must complete and sign this application form. If the
Donor/owner is not the artist who created the artwork, the artist must also sign
this application.
Artist/Donor(Name, address and phone #)
Title of Work:
Description of Work (attach drawings or photographs or other graphic depiction):
Materials/Size:
Proposed location (inside or outside, location should be specific, for example, "at
the entry of xyz park, or on the northwest corner of x street and y street)
Maintenance Requirements:
An appraisal or other evidence of the Value of the proposed public artwork:
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By signing this application below and in consideration for participating in the City's Public
art program, the artist/owner hereby acknowledges and assigns the right to the City to
collect any royalty payment provided by Civil Code section 986. Except as provided
above, the artist/owner further acknowledges and waives, for himself and his successors
in interest, to the greatest extent allowed by law, any rights the artist/owner may have
under California Civil Code sections 986, 987, 988 and 989, or other applicable law.
The artist/owner further acknowledges and understands that upon completion and
installation of artwork, and upon its acceptance by the City Council, the work shall
become the property of the City without any right of reversion in the artist/owner. The
City retains the right to remove or relocated the artwork in its sole discretion, as the
interest of the public welfare, heath and safety may be required.
If the artwork is damaged, defaced, altered or destroyed by human acts, by acts of
nature or otherwise, the City retains the right to remove, restore, repair or replace the
artwork at any time in keeping with the artist's original design intent, without consulting
the artist, or his or her heirs or assigns. The City will make reasonable efforts to contact
the artist, or if unavailable, another design professional, to advise or assist in ay
restoration work.
The artist/owner agrees to an alternate site should the City Council determine a more
appropriate location.
I have read, understood and accept the terms of this Application and represent that I
am the of the artwork, which is the subject of this application.
Owner, artist, or owner and artist:
Signature
Print Name
Date:
I have read, understood and accept the terms of this Application and represent that I
am the of the artwork, which is the subject of this application.
Owner, artist, or owner and artist:
Signature
Print Name
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OFFICIAL CERTIFICATION
I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 5118 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 12th day of October, 2021.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 15th day of
October, 2021.
JESSICA MATSON, CITY CLERK
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AGPA "Outside the Box" Design Submissions
Jann Griffiths -Koi -Brisco/El Camino Real
Laurie Hamblin -Rooster -Branch/Mason
Renn Herrera -Whale -Oak Park/James Way
Oscar Pearson -Basketball -Oak Park/Grand
Submitted by Shirley Horacek
805-458-9338
bnshoracek@gmail.com
ATTACHMENT 3
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