CC 2023-05-23_12a Supplemental 1
MEMORANDUM
TO: City Council
FROM: Michael Martinez, Chief of Police
Nicole Valentine, Administrative Services Director
SUBJECT: Supplemental Information
Agenda Item 12.a. – May 23, 2023 City Council Meeting
Review Preliminary FY 2023-25 Biennial Operating Budget
DATE: May 23, 2023
The Police Department is requesting that funding identified in the preliminary budget for
the Police Services Technician (PST) position be postponed from FY 2023-24 to FY 2024-
25 to assist in focusing efforts on the City’s Compensation Study during FY 2023-24 as
shown in the updated Table 4 below.
Table 4 – Proposed Staffing Changes
The PST position was identified as a service that would greatly benefit the community
based on an increase in parking complaints; responding to nonemergent calls for service
such as noninjury traffic collisions, property crime reports; and facilitating crime
prevention program requests. The feedback received has indicated a need for more
community engagement in order to identify problems and co-produce tangible solutions
to these issues. The PST has been identified as a position that would enhance the
partnership between the public and the police department.
As a result of this postponement Table 2, Table 3, Chart 3, Chart 4, Table 8, and Table
9, have been updated.
Salaries & Benefits FY 2023-24 FY 2024-25
Police Service Technician (PST) - 108,300
FT Recreation Supervisor 65,400 67,700
Total 65,400 176,000
Table 2 – General Fund Budget & Available Fund Balance in thousands
Even with the proposed expenditures, FY 2024-25 is projected to end with a fund balance
of $8.2 million, which represents 35.9% of total operating expenditures in the General
Fund. This will be $3.6 million above the reserve policy guideline of 20%.
Table 3 – FY 2023-25 Consolidated General Fund Budget & Available Fund
Balance in thousands
The projected fund balance for the Consolidated General Fund at the end of FY 2024-25
is $9,907,154 or 36.3%. This leaves approximately $3,710,000 in funds available that
could be allocated from fund balance and still achieve the 20% reserve goal.
2023‐24 2024‐25
2021‐22 ADOPTED PROJECTED PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $8,272 $7,999 $10,823 $9,176 $8,695
Revenues 18,405 17,888 19,092 18,544 19,000
Transfers In 2,993 3,013 3,013 3,114 3,185
Total Revenues 21,398 20,901 22,105 21,658 22,185
Salaries and Benefits 10,851 13,804 14,164 12,089 12,437
Services and Supplies 6,455 7,199 7,352 9,385 9,725
Debt Service 129 286 286 310 294
Capital Outlay 13 454 359 240 150
Transfers Out 1,399 1,536 1,591 115 115
Total Expenditures 18,847 23,279 23,752 22,139 22,721
Total Operating Incr/(Decr) 2,551 (2,378) (1,647) (481) (536)
Available Fund Balance $10,823 $5,621 $9,176 $8,695 $8,159
Reserve %57.4% 24.1% 38.6% 39.3% 35.9%
$ Above Reserve Policy $7,054 $965 $4,426 $4,268 $3,616
2022‐23
Chart 3 – FY 2023-24 Consolidated General Fund Expenditures by Department -
$24.9 million
This reduction in expenditures does not impact the overall percentage allocated to the
Police Department. This Chart was included to demonstrate that it was reviewed as the
reduction in expenditures does impact Chart 3.
Chart 4 – FY 2023-24 Consolidated General Fund Expenditures by Department -
$24.9 million
The Police section has been reduced by $104,600.
Section Appropriation of Excess Available Consolidated General Fund Balance
Paragraph 2 has been updated:
At the end of FY 2024-25, the projected fund balance is approximately $4,445,000 greater
than the 20% goal. Because the act of allocating excess reserves adds to budgeted
expenditures, the amount available to spend while keeping the reserve at 20% is
$3,710,000. This is the amount staff recommends discussing and potentially providing
direction to appropriate as part of this item.
Table 8 Proposed FY 2023-24 Budget
Summary section Proposed FY 2023-24 Budget recommends approximately $43.6
million in expenditures shown in Table 8.
Table 9 Proposed FY 2024-25 Budget
Summary section Proposed FY 2024-25 Budget recommends no changes to the
approximately $45 million in expenditures shown in Table 9 but does reflect changes in
the Beginning Fund Balance for General Fund and Available Fund Balance for General
Fund.
cc: City Manager
City Attorney
City Clerk
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