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CC 2023-06-13 Agenda Package CITY OF CITY COUNCIL MEETING rop,0- GfiegAjbE AGENDA SUMMARY Tuesday, June 13, 2023, 5:00 p.m. PCALIFORNIAN. In person at: Arroyo Grande City Council Chambers 215 E. Branch Street, Arroyo Grande, CA 93420 AND via Zoom at: https://us02web.zoom.us/j/86752345420 Please click the link above to join the Zoom Meeting: Webinar ID: 867 5234 5420 Or by Telephone: 1-669-900-6833; 1-346-248-7799 This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at publiccomment?arroyogrande.org. Meetings will be broadcast live on Channel 20 and streamed on the City's website and www.slo-span.org. 1. 5:00 PM CALL TO ORDER 2. ROLL CALL 3. CLOSED SESSION ITEMS CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6 Meet with City-designated negotiators described below. Negotiation will include salary, compensation and benefits: 1. Employee Organization: Arroyo Grande Police Officers' Association a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 2. Employee Organization: Service Employees International Union, Local 620 a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 3. Unrepresented Management Employees a. City-designated negotiators: Che Johnson, Special Labor Counsel 4. City Manager a. City-designated negotiators: Che Johnson, Special Labor Counsel 4. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS 5. ADJOURN TO CLOSED SESSION 6. 6:00 PM RECONVENE TO OPEN SESSION 1. CALL TO ORDER 2. ROLL CALL 3. MOMENT OF REFLECTION 4. FLAG SALUTE 5. AGENDA REVIEW 5.a Closed Session Announcements CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6 Meet with City-designated negotiators described below. Negotiation will include salary, compensation and benefits: 1. Employee Organization: Arroyo Grande Police Officers' Association a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 2. Employee Organization: Service Employees International Union, Local 620 a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 3. Unrepresented Management Employees a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Human Resources 4. City Manager a. City-designated negotiators: Che Johnson, Special Labor Counsel 5.b Ordinances read in title only None. 6. SPECIAL PRESENTATIONS 6.a Honorary Proclamation Declaring June 19, 2023 as "Juneteenth Day" 6.b City Manager Communications (McDONALD) Recommended Action: Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary. Page 2 of 583 7. CITY COUNCIL REPORTS None. Reports are made during the Second Council Meeting each month. 8. COMMUNITY COMMENTS AND SUGGESTIONS This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the "raise hand" feature to indicate your desire to provide public comment. • Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420 • Or by Telephone: 1-669-900-6833; 1-346-248-7799 Press * 9 to "raise hand" for public comment The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: • Direct City staff to assist or coordinate with you. • A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: • Comments should be limited to 3 minutes or less. • Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 9. CONSENT AGENDA The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a Consideration of Cash Disbursement Ratification (VALENTINE) Recommended Action: 1) Ratify the attached listing of cash disbursements for the period of May 1 through May 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.b Consideration of Statement of Investment Deposits Page 3 of 583 (VALENTINE) Recommended Action: 1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of April 30, 2023, as required by Government Code Section 53646(b); 2) Determine that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.c Approval of Minutes (MATSON) Recommended Action: Approve the minutes of the Special Closed Session Meeting of May 25, 2023, and Regular City Council Meeting of May 23, 2023, as submitted. 9.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events (McDONALD) Recommended Action: 1)Adopt a Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022 and continuing through the present; 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act ("CEQA") because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.e Consideration of Authorizing the Display of the Juneteenth Flag During the week of June 16-23, 2023, at City Hall (McDONALD) Recommended Action: Authorize the display of the Juneteenth Flag for the week beginning on June 16 through June 23, 2023, at City Hall. 9.f Releasing Via Quitclaim the County's Interest in City's 400 W. Branch Real Property (McDONALD/ROSEN) Recommended Action: 1)Authorize approval of the attached Agreement with the County in substantially final form, subject to minor changes approved by the City Manager in consultation with the City Attorney as necessary to effectuate the intent of the parties, and the recordation of the subject quitclaim deed with the County Registrar. 2) Make findings that approval of the Agreement with the County is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378). 9.g Consideration to Authorize a Request for Proposals (RFP)to Conduct a Voter Opinion Page 4 of 583 Survey and Public Education Services for a Potential Future Ballot Measure (McDONALD/MATSON) Recommended Action: Authorize the City Manager to publish a Request for Proposals (RFP) for Voter Opinion Survey and Public Education services for an amount not to exceed $115,000. 9.h Consideration of Engineer's Reports and Resolutions Declaring the City's Intention to Levy and Collect Assessments (ROBESON) Recommended Action: 1) Approve the Engineer's Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2023-2024; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2023-2024; 3) Set a public hearing for June 27, 2023 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments; and 4) Make findings that the consideration of Engineer's Reports and Resolutions declaring the City's intention to levy and collect assessments is categorically exempt from the California Environmental Quality Act ("CEQA") under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) 9.i Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06) (ROBESON) Recommended Action: 1) Award a contract for the 2022 Street Repairs Project to JJ Fisher Construction in the amount of$3,782,005 for both the base bid and additive bid; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $378,200.50, for unanticipated costs during the construction phase of the 2022 Street Repairs Project; 3) Award a contract for the 2022 Slurry Seal Project to American Asphalt South in the amount of$1,737,575.49; 4) Authorize the City Manager to approve change orders of 10% of the contract amount, $173,757.55, for unanticipated costs during the construction phase of the 2022 Slurry Seal Project. 9.j Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07 Recommended Action: 1) Approve the construction plans & specifications for the 2022 Concrete Repairs Project, PW 2022-07; 2) Authorize staff to advertise for construction bids; 3) Find that the plans & specifications for the Concrete Repairs Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c), a Class 1 Page 5 of 583 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use; and 4) Direct the City Clerk to file a Notice of Exemption. 9.k Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant—Arroyo Grande Rotary (PEDROTTI) Recommended Action: Adopt a Resolution approving Temporary Use Permit No. 23-005 to allow the sale of beer and wine at the 2023 Heritage Square Park Summer Concert Series and approving the request for an application fee waiver. 9.1 Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27 (PEDROTTI) Recommended Action: 1)Adopt a Resolution approving the Agreement between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2024-25 through 2026-27. 2) Make findings that the execution of the Agreement is not a project for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.m Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan (PEDROTTI) Recommended Action: 1)Approve and authorize the Mayor to execute an Agreement for Consultant Services with KTUA to assist the City with the Active Transportation Plan in substantially final form (subject to minor revisions as approved by the City Council consistent with Council direction); 2) Determine that approving the Agreement is not a project subject to the California Environmental Quality Act ("CEQA") because preparation of the Plan itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378). Additionally, the City and consultant will evaluate potential impacts of the Active Transportation Plan in compliance with the California Environmental Quality Act, and prepare any appropriate environmental document at that time, if required. 10. PUBLIC HEARINGS 10.a Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget (VALENTINE) Recommended Action: Conduct a Public Hearing to receive public comment regarding the FY 2023-25 Proposed Page 6 of 583 Budget and FY 2023-28 Capital Improvement Program and provide direction to staff to finalize the two-year budget for adoption on June 27, 2023. 11. OLD BUSINESS 11.a Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CaIPERS (McDONALD/VALENTINE) Recommended Action: 1) Approve the Amended and Restated Joint Exercise of Powers Agreement for the FCFA (with direction to transmit the approved Joint Exercise of Powers Agreement consistent with State law) with a formal execution date of June 22, 2023; 2) Appoint two members of the City Council to the FCFA Board of Directors; 3) Consider the two proposed agreements between the FCFA and the OCSD regarding short-term fire and emergency response services and ongoing post-employment liabilities of the OCSD to the FCFA, which will be proposed for approval by the FCFA Board of Directors; and 4) Review and provide direction to the City's representatives on the FCFA Board of Directors regarding the draft FCFA FY 2023-24 Budget. 12. NEW BUSINESS None. 13. COUNCIL COMMUNICATIONS Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. 14. ADJOURNMENT All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the "Notify Me" feature. City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org. Page 7 of 583 3:iil.. CITY OF �0YO GRAN_ Ailli111‘ r ur, \, CALIFORNIA HONORARY PROCLAMATION RECOGNIZING JUNE 19, 2023 AS "JUNETEENTH DAY" IN ARROYO GRANDE WHEREAS, since 1865, the American celebration known as Juneteenth has historically been observed as the end of the Institution of Slavery in our great nation; and WHEREAS, Juneteenth embodies the indomitable human spirit of the past, the present, and all time; and WHEREAS,the celebration of Juneteenth gives us all the opportunity to rededicate ourselves to the true American spirit and to strive for a more perfect Union; and WHEREAS, we are citizens who wish to secure the blessings of freedom, justice, and equality for all in this great country of ours; and WHEREAS, the collaboration of community-based organizations, faith-based organizations, local businesses, and local government demonstrates a shared commitment to being part of ' the solution and acknowledging the importance of strength through unity. NOW,THEREFORE, BE IT RESOLVED,that I, Caren Ray Russom, Mayor of the City of Arroyo Grande hereby recognizes June 19, 2023, as "Juneteenth Day" in the City of Arroyo Grande and urge all to join in recognizing the improtance of this day. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Pooro Seal of the City of Arroyo Grande to be affixed this 13th day of June 2023. o>4 �9 INCCRPOHAT€D Z U m 1t JULY 10, 1911 CAREN RAY RUSSOM, MAYOR elkiFOROk Page 8 of 583 Item 6.a. CRAT \ED -� * JULY 10, 1911 * cQE�FORJ MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager SUBJECT: Consideration of Cash Disbursement Ratification DATE: June 13, 2023 SUMMARY OF ACTION: Review and ratify cash disbursements. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $3,553,317.19 fiscal impact that includes the following items: • Accounts Payable Checks $3,144,920.29 • Payroll & Benefit Checks $408,396.90 RECOMMENDATION: 1) Ratify the attached listing of cash disbursements for the period of May 1 through May 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022-23 budget. Item 9.a. Page 9 of 583 City Council Consideration of Cash Disbursement Ratification June 13, 2023 Page 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staff's recommendation; 2. Do not approve staff's recommendation; or 3. Provide other direction to staff. ADVANTAGES: • The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council. • Invoices are paid in a timely manner to establish goodwill with merchants. • Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City's website in accordance with Government Code Section 54954.2. Attachments: 1. May 1 — May 15, 2023 — Accounts Payable Check Register 2. May 5, 2023 — Payroll and Benefit Check Registers Item 9.a. Page 10 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 1 05/02/2023 297343 $ 1,578.65 SALES TAX ALLOCATION MAILER 218.4101.5208 US POSTMASTER 2 05/05/2023 297344 37.00 03/23 CODE ENFORCEMENT SERVICES 010.4101.5303 ADAMSKI MOROSKI MADDEN 3 05/05/2023 297344 536.50 02/23 CODE ENFORCEMENT SERVICES 010.4101.5303 ADAMSKI MOROSKI MADDEN 4 05/05/2023 297344 111.00 01/23 CODE ENFORCEMENT SERVICES 010.4101.5303 ADAMSKI MOROSKI MADDEN 5 05/05/2023 297345 5,370.11 PURCHASE WATER METERS 640.4712.5207 AQUA-METRIC SALES CO(DBA) 6 05/05/2023 297346 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES 7 05/05/2023 297346 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES 8 05/05/2023 297346 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES 9 05/05/2023 297346 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES 10 05/05/2023 297346 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES 11 05/05/2023 297346 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES 12 05/05/2023 297346 15.91 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES 13 05/05/2023 297346 15.91 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES 14 05/05/2023 297346 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES 15 05/05/2023 297346 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES 16 05/05/2023 297346 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES 17 05/05/2023 297346 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES 18 05/05/2023 297346 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES 19 05/05/2023 297346 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES 20 05/05/2023 297346 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES 21 05/05/2023 297346 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES 22 05/05/2023 297347 9.80 PARKS DEPT MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES 23 05/05/2023 297348 21.51 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T 24 05/05/2023 297348 21.51 BAN#9391033180 CITY HALL FAX 010.4145.5403 AT&T 25 05/05/2023 297349 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 LYNN AUSTIN 26 05/05/2023 297350 175.00 D.O. INSPECTION-PW FUEL ISLAND 010.4305.5303 B&T SVC STN CONTRACTORS, INC 27 05/05/2023 297351 1,348.00 04/23 DOGGIE CLASSES 010.4424.5351 IRINA BEATTY 28 05/05/2023 297352 57.09 BUSINESS CARDS 010.4420.5255 BOONE PRINTING&GRAPHICS INC 29 05/05/2023 297353 144.00 PEST CONTROL: FCFA 010.4213.5303 BREZDEN PEST CONTROL, INC 30 05/05/2023 297354 91.53 SPRAY PAINT,PRIMER,TAPE MEASURE 010.4213.5604 BRISCO MILL&LUMBER YARD 31 05/05/2023 297354 12.92 DUST MASK 640.4712.5255 BRISCO MILL&LUMBER YARD 32 05/05/2023 297354 14.00 BROOM 640.4712.5273 BRISCO MILL&LUMBER YARD 33 05/05/2023 297354 108.97 C-TRAIN REPAIR 640.4712.5604 BRISCO MILL&LUMBER YARD 34 05/05/2023 297354 41.89 METER BOX ID MATERIALS 640.4712.5610 BRISCO MILL&LUMBER YARD 35 05/05/2023 297355 65.17 PW17 V BELT,TIEDOWNS 010.4420.5601 CARQUEST AUTO PARTS 36 05/05/2023 297356 200.00 BOOTS-COMMUNITY DEVELOPMENT 010.4301.5255 CARR'S BOOTS&WESTERN 37 05/05/2023 297357 168.80 04/23 CLOGGING 010.4424.5351 KATHLEEN J CINOWALT 38 05/05/2023 297358 4,768.00 04/23 IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP Page 11 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 39 05/05/2023 297358 $ 1,500.00 04/23 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP 40 05/05/2023 297358 10,683.75 03/23 STAFF AUGMENTATION 010.4140.5303 CIO SOLUTIONS LP 41 05/05/2023 297358 3,241.88 03/23 MIGRATION TO M365 SUPPORT 010.4140.5303 CIO SOLUTIONS LP 42 05/05/2023 297358 9,858.24 04/23 MICROSOFT 365 G3 GCC 010.4140.5607 CIO SOLUTIONS LP 43 05/05/2023 297359 15.00 REFUND PICKLEBALL CLASS 010.0000.4605 MARICELA CRITES 44 05/05/2023 297360 515.20 04/23 SENIOR FITNESS 010.4424.5351 GAYLE CUDDY 45 05/05/2023 297361 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 CINDY DEMATA 46 05/05/2023 297362 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KEIGH DICKERSON 47 05/05/2023 297363 224.00 04/23 ROLLER SKATE CLASSES WIN 010.4424.5351 DOOMSDAY SKATE LLC 48 05/05/2023 297364 50.00 PARK DEPOSIT REFUND-HERITAGE S 010.0000.2206 JENNINE DUNNE 49 05/05/2023 297365 2,177.00 PORTABLE GENERATOR RENTAL(FCFA) 350.5473.7001 ELECTRICRAFT INC 50 05/05/2023 297366 6.55 FEDEX CHRGS 010.4145.5208 FEDEX 51 05/05/2023 297367 1,239.00 04/23 BRIDGE BASICS GAMES&CLASSES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE 52 05/05/2023 297368 199.00 REFUND SCIENCE CAMP 010.0000.4605 ANASTACIA FLORES 53 05/05/2023 297369 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 PETER GIRGIS 54 05/05/2023 297370 280.00 RECRUITMENT ADVERTISEMENT 010.4201.5316 GO LAW ENFORCEMENT LLC 55 05/05/2023 297371 41.31 05/23 AETNA RESOURCES EAP 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR 56 05/05/2023 297371 165.24 05/23 AETNA RESOURCES EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR 57 05/05/2023 297372 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 BRANDON HERNANDEZ 58 05/05/2023 297372 106.00 REFUND PARK RENTAL-ELM ST 010.0000.4354 BRANDON HERNANDEZ 59 05/05/2023 297373 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 APRIL HUCKABEY 60 05/05/2023 297374 1,007.69 (2)WATERMETER BOXES W/LIDS 640.4712.5610 ICONIX WATERWORKS(US)INC 61 05/05/2023 297375 160.88 6"SUCTION HOSE 612.4610.5610 IRRIGATION WEST(DBA) 62 05/05/2023 297376 380.00 PICKLEBALL CLINIC 04/23 010.4424.5351 PRINCESS LEONG 63 05/05/2023 297377 100.00 REIMBURSE FOR TOURNAMENT PRIZES 010.4424.5251 MAUREEN LEWIS 64 05/05/2023 297378 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JEREMY MACE 65 05/05/2023 297379 45.00 PARTIAL REFUND-YOUTH TENNIS LESSONS 010.0000.4605 NEGAR MASHHOON 66 05/05/2023 297380 403.48 CCAC CONF-REIMBURSE MILEAGE 010.4002.5501 JESSICA MATSON 67 05/05/2023 297381 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 REBECCA MCNEAL 68 05/05/2023 297381 96.00 REFUND PARK RENTAL LESS ADMIN 010.0000.4354 REBECCA MCNEAL 69 05/05/2023 297382 34.42 (4)KEYS,GFCI COVER 010.4213.5604 MINER'S ACE HARDWARE, INC 70 05/05/2023 297382 46.72 SPRAY PAINT, FASTENERS,PUMICE STONE 010.4213.5604 MINER'S ACE HARDWARE, INC 71 05/05/2023 297382 19.37 (2)COMBO WRENCHES 220.4303.5255 MINER'S ACE HARDWARE, INC 72 05/05/2023 297382 109.84 MASKING TAPE,SAFETY GLASSES 220.4303.5255 MINER'S ACE HARDWARE, INC 73 05/05/2023 297382 28.00 TAPE MEASURE 220.4303.5273 MINER'S ACE HARDWARE, INC 74 05/05/2023 297382 17.42 ROLLER COVERS, ROLLER FRAME 220.4303.5613 MINER'S ACE HARDWARE, INC 75 05/05/2023 297382 10.76 PUMICE STONE 640.4712.5255 MINER'S ACE HARDWARE, INC 76 05/05/2023 297383 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 ANGIE MIRANDA Page 12 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 77 05/05/2023 297384 $ 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 JACQUELINE MOBLEY 78 05/05/2023 297385 5,103.33 AUDIT TO DATE 010.4120.5303 MOSS,LEVY&HARTZHEIM LLP 79 05/05/2023 297385 5,103.33 AUDIT TO DATE 612.4610.5303 MOSS,LEVY&HARTZHEIM LLP 80 05/05/2023 297385 5,103.34 AUDIT TO DATE 640.4710.5303 MOSS,LEVY&HARTZHEIM LLP 81 05/05/2023 297386 201.60 04/23-YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON 82 05/05/2023 297387 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JADE NORMAN 83 05/05/2023 297388 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JOSHUA OSTINI 84 05/05/2023 297389 276.00 03/23 K-RAIL RENTAL 010.4919.5303 PACIFIC PETROLEUM CALIFORNIA 85 05/05/2023 297390 156,153.18 08/22 CCB PROGRAM MGMT COST SHARE 640.5975.7501 CITY OF PISMO BEACH 86 05/05/2023 297390 208,793.64 09/22 CCB PROGRAM MGMT COST SHARE 640.5975.7501 CITY OF PISMO BEACH 87 05/05/2023 297390 1,000.00 CCB-HUBER ST LOTS SURVEY 12/22 640.5975.7501 CITY OF PISMO BEACH 88 05/05/2023 297390 461.25 CCB-SWRCB REVIEW 7/21-6/22 640.5975.7501 CITY OF PISMO BEACH 89 05/05/2023 297390 10,238.13 CCB-CWSRF APPLICATION 05/22 640.5975.7501 CITY OF PISMO BEACH 90 05/05/2023 297390 13,818.13 CCB-CWSRF APPLICATION 06/22-07 640.5975.7501 CITY OF PISMO BEACH 91 05/05/2023 297390 600.63 CCB-EIR WORK 05/22-09/22 640.5975.7501 CITY OF PISMO BEACH 92 05/05/2023 297390 1,431.25 CCB-EIR WORK 10/22 640.5975.7501 CITY OF PISMO BEACH 93 05/05/2023 297390 753.13 CCB-EIR WORK 11/22 640.5975.7501 CITY OF PISMO BEACH 94 05/05/2023 297390 175,819.01 07/22 CCB PROGRAM MGMT COST SHARE 640.5975.7501 CITY OF PISMO BEACH 95 05/05/2023 297390 17,707.50 06/22 CCB PROGRAM MGMT COST SHARE 640.5975.7501 CITY OF PISMO BEACH 96 05/05/2023 297390 58,783.54 05/22 CCB PROGRAM MGMT COST SHARE 640.5975.7501 CITY OF PISMO BEACH 97 05/05/2023 297390 168,609.77 10/22 CCB PROGRAM MGMT COST SHARE 640.5975.7501 CITY OF PISMO BEACH 98 05/05/2023 297390 164,410.98 11/22 CCB PROGRAM MGMT COST SHARE 640.5975.7501 CITY OF PISMO BEACH 99 05/05/2023 297390 571,454.60 CCB FY17-FY23 RETROACTIVE COST 640.5975.7501 CITY OF PISMO BEACH 100 05/05/2023 297391 3,136.00 QUILTING WINTER SESSION 2 010.4424.5351 BARBARA ANN PORTER 101 05/05/2023 297392 208.89 INSTALL NEW FUEL GAUGE ON BACK 220.4303.5603 QUINN COMPANY 102 05/05/2023 297393 484.37 05/23 GRACE LN LANDSCAPE MAINTENANCE 216.4460.5304 RAINSCAPE 103 05/05/2023 297393 1,201.41 05/23 PARKSIDE LANDSCAPE MAINTENANCE 219.4460.5304 RAINSCAPE 104 05/05/2023 297394 60.00 REFUND MOTHERS DAY TEA(2) 010.0000.4607 STACIE RAPPLEYE 105 05/05/2023 297395 1,164.19 REIMBURSE LLOC PLANNING COMM 010.4130.5501 VIRGINIA ROOF 106 05/05/2023 297396 428.34 PLANNING COMM ACADEMY-REIMBURSEMENT 010.4130.5501 CATHERINE SACKRISON 107 05/05/2023 297397 800.00 WOMENS CLUB DEPOSIT REFUND 010.0000.2206 CESAR SALGUERO 108 05/05/2023 297397 200.00 WOMENS CLUB DEPOSIT REFUND 010.0000.2206 CESAR SALGUERO 109 05/05/2023 297397 52.00 REFUND-SPVR HRS(2 X$26) 010.0000.4655 CESAR SALGUERO 110 05/05/2023 297398 1,548.97 ANNUAL FIRE EXTINGUISHER MAINT 010.4213.5303 SCOTT O'BRIEN FIRE&SAFETY CO 111 05/05/2023 297399 149.00 REFUND SOCCER 010.0000.4605 NATACHA SEDEEK 112 05/05/2023 297400 34.42 HUNTER PROSPRAY ROTER W/CK VALVE 010.4420.5255 SITEONE LANDSCAPE SUPPLY LLC 113 05/05/2023 297401 225,920.00 FY22/23 CONTRACT FOR DISPATCH SERVICES 010.4201.5303 SLO COUNTY SHERIFF'S DEPT 114 05/05/2023 297402 77.38 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS Page 13 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 115 05/05/2023 297402 $ 25.49 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS 116 05/05/2023 297402 65.53 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS 117 05/05/2023 297403 160.61 DUMPSTERS-PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 118 05/05/2023 297403 102.16 DUMPSTERS-PW RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 119 05/05/2023 297403 204.32 DUMPSTERS-STROTHER 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 120 05/05/2023 297403 313.84 DUMPSTERS-FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 121 05/05/2023 297403 204.32 DUMPSTERS-RANCHO GRANDE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 122 05/05/2023 297403 88.46 CITY HALL TRASH&RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 123 05/05/2023 297403 10.79 COMM GARDEN GREEN WASTE 010.4420.5303 SOUTH COUNTY SANITARY SVC, INC 124 05/05/2023 297404 218,535.20 03/23 SEWER SVCS COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST 125 05/05/2023 297404 236,713.01 04/23 SEWER SVCS COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST 126 05/05/2023 297404 4,950.00 03/23 2-SEWER SERVICE HOOKUPS 760.0000.2305 SOUTH SLO COUNTY SANIT DIST 127 05/05/2023 297404 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 128 05/05/2023 297404 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 129 05/05/2023 297404 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 130 05/05/2023 297404 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 131 05/05/2023 297404 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 132 05/05/2023 297404 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 133 05/05/2023 297404 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 134 05/05/2023 297404 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 135 05/05/2023 297404 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 136 05/05/2023 297404 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 137 05/05/2023 297404 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 138 05/05/2023 297404 8.81 CITY ACCT-211 N HALCYON 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 139 05/05/2023 297404 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 140 05/05/2023 297404 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 141 05/05/2023 297404 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 142 05/05/2023 297404 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 143 05/05/2023 297404 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 144 05/05/2023 297404 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 145 05/05/2023 297404 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 146 05/05/2023 297404 8.81 CITY ACCT-203 N RENA ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 147 05/05/2023 297404 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 148 05/05/2023 297404 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 149 05/05/2023 297404 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 150 05/05/2023 297404 8.81 CITY ACCT-211 N HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 151 05/05/2023 297405 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 NERISSA SPJUT 152 05/05/2023 297406 3,145.00 SPRING BREAK SCIENCE CAMP 010.4424.5351 STEAMWORKS FOR KIDS Page 14 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 153 05/05/2023 297407 $ 756.00 REFUND-PPR23-000013-APPLICATION 010.0000.4510 KATHRYN STEPHENS 154 05/05/2023 297408 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JORDAN TABER 155 05/05/2023 297409 11,211.00 GOAL SETTING&PLANNING SUPPORT 010.4101.5303 THE CENTRE FOR ORGANIZATION 156 05/05/2023 297410 127.06 04/23 COPY MACH MAINT USAGE 010.4102.5602 ULTREX BUSINESS PRODUCTS(DBA) 157 05/05/2023 297411 50.51 (6)WORK GLOVES 612.4610.5255 USA BLUE BOOK 158 05/05/2023 297412 188.80 04/23 ART CLASSES 010.4424.5351 PEGGY VALKO 159 05/05/2023 297413 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ESME VASQUEZ 160 05/05/2023 297414 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 CAMERON VAUGHN 161 05/05/2023 297415 76.97 ACCT#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS 162 05/05/2023 297416 2,450.86 FATS,OILS AND GREASE PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP 163 05/05/2023 297417 305.00 PLUMBING RETROFIT-811 TEMPUS 226.4306.5303 WATERBOYS PLUMBING 164 05/05/2023 297418 1,537.90 BASKETBALL-SPRING BREAK CAMP 010.4424.5351 YOUTH EVOLUTION BASKETBALL 165 05/05/2023 297418 1,764.00 BASKETBALL WINTER SESSION 2 010.4424.5351 YOUTH EVOLUTION BASKETBALL 166 05/05/2023 297419 447.00 REFUND ADULT CO-ED SPRING SOFTBALL 010.0000.4608 MICKEY ZEPEDA 167 05/05/2023 297419 103.00 REFUND ADULT CO-ED SPRING SOFTBALL 010.0000.4608 MICKEY ZEPEDA 168 05/05/2023 297420 131.17 UB Refund Cst#00028880 640.0000.2301 NATE&SARAH CASTILLEJA 169 05/05/2023 297421 117.98 UB Refund Cst#00028921 640.0000.2301 LESLIE DIXON 170 05/05/2023 297422 300.00 UB Refund Cst#00026711 640.0000.2301 JOANNA LINDEGAARD 171 05/05/2023 297423 191.36 UB Refund Cst#00000906 640.0000.2301 WILLIAM RANKIN 172 05/05/2023 297424 173.42 UB Refund Cst#00028757 640.0000.2301 CLINT ROY 173 05/05/2023 297425 131.52 UB Refund Cst#00028835 640.0000.2301 JESUS GUADALUPE SOLORIO 174 05/05/2023 297426 27.66 UB Refund Cst#00028515 640.0000.2301 MERLIN D TRUBEY JR 175 05/05/2023 297427 42,707.81 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE 176 05/05/2023 297427 49,794.86 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE 177 05/05/2023 297427 12,507.06 MEDICARE:Payment 011.0000.2105 CITY OF ARROYO GRANDE 178 05/05/2023 297428 16,564.40 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT 179 05/05/2023 297428 1,843.90 CASDI:Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT 180 05/05/2023 297429 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT 181 05/05/2023 297430 7,740.64 DENTAL INSURANCE:Payment 011.0000.2110 DELTA DENTAL 182 05/05/2023 297430 1,762.72 DENTAL INSURANCE:RETIREES 010.4099.5132 DELTA DENTAL 183 05/05/2023 297431 3,499.61 DEFERRED COMPENSATION-EE%:Payment 011.0000.2117 ICMA RETIREMENT CORP 184 05/05/2023 297431 10,767.20 DEFERRED COMPENSATION-EE: Payment 011.0000.2117 ICMA RETIREMENT CORP 185 05/05/2023 297431 866.66 DEFERRED COMPENSATION-ER:Payment 011.0000.2117 ICMA RETIREMENT CORP 186 05/05/2023 297431 350.00 ROTH-AFTER TAX:Payment 011.0000.2117 ICMA RETIREMENT CORP 187 05/05/2023 297431 177.07 ROTH%-AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP 188 05/05/2023 297432 2,431.32 HMO ANTHEM TRADITIONAL-SEIU:Payment 011.0000.2109 PERS-ACTIVE MED 189 05/05/2023 297432 4,200.00 PORAC MED INSURANCE: Payment 011.0000.2109 PERS-ACTIVE MED 190 05/05/2023 297432 11,134.92 PPO PERS GOLD-MANAGEMENT:Payment 011.0000.2109 PERS-ACTIVE MED Page 15 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 191 05/05/2023 297432 $ 16,841.54 PPO PERS GOLD-POLICE: Payment 011.0000.2109 PERS-ACTIVE MED 192 05/05/2023 297432 14,614.58 PPO PERS GOLD-SEIU:Payment 011.0000.2109 PERS-ACTIVE MED 193 05/05/2023 297432 1,977.86 BLUE SHIELD TRIO HMO-MGMT: Payment 011.0000.2109 PERS-ACTIVE MED 194 05/05/2023 297432 1,977.86 BLUE SHIELD TRIO HMO-POLICE:Payment 011.0000.2109 PERS-ACTIVE MED 195 05/05/2023 297432 1,977.86 BLUE SHIELD TRIO HMO-SEIU: Payment 011.0000.2109 PERS-ACTIVE MED 196 05/05/2023 297432 16,348.80 HMO-UNITED HEALTHCARE-MGMT: Payment 011.0000.2109 PERS-ACTIVE MED 197 05/05/2023 297432 8,095.06 HMO UNITED HEALTHCARE-POLICE: Payment 011.0000.2109 PERS-ACTIVE MED 198 05/05/2023 297432 13,624.54 HMO UNITED HEALTHCARE-SEIU:Payment 011.0000.2109 PERS-ACTIVE MED 199 05/05/2023 297432 1,809.42 PERS GOLD-FIRE MANAGEMENT: Payment 011.0000.2109 PERS-ACTIVE MED 200 05/05/2023 297432 4,668.08 PPO PERS PLATINUM-FIRE:Payment 011.0000.2109 PERS-ACTIVE MED 201 05/05/2023 297432 11,830.84 PPO PERS GOLD-FIRE:Payment 011.0000.2109 PERS-ACTIVE MED 202 05/05/2023 297432 1,521.44 BLUE SHIELD TRIO HMO-FIRE: Payment 011.0000.2109 PERS-ACTIVE MED 203 05/05/2023 297432 7,777.58 HMO UNITED HEALTHCARE-FIRE:Payment 011.0000.2109 PERS-ACTIVE MED 204 05/05/2023 297432 6,190.32 HMO-UNITED HEALTH FIRE-MGMT: Payment 011.0000.2109 PERS-ACTIVE MED 205 05/05/2023 297432 6,597.84 RETIREE HEALTH INSURANCE 010.4099.5136 PERS-ACTIVE MED 206 05/05/2023 297432 764.35 RETIREE HEALTH INSURANCE 220.4303.5136 PERS-ACTIVE MED 207 05/05/2023 297432 769.74 RETIREE HEALTH INSURANCE 010.0000.1111 PERS-ACTIVE MED 208 05/05/2023 297432 106.52 ACTIVE HEALTH ADMIN FEE-FCFA 010.0000.1111 PERS-ACTIVE MED 209 05/05/2023 297432 312.61 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS-ACTIVE MED 210 05/05/2023 297433 3,455.30 ACTIVE HEALTH INS-PT NONPERS 011.0000.2109 PERS-ACTIVE MED 211 05/05/2023 297433 11.40 ACTIVE HEALTH ADMIN FEE-PT NON 010.4145.5131 PERS-ACTIVE MED 212 05/05/2023 297434 46,786.63 PERS RETIREMENT:Payment 011.0000.2106 PERS-RETIREMENT 213 05/05/2023 297434 117.11 PERS BUYBACK-AFTER TAX:Payment 011.0000.2106 PERS-RETIREMENT 214 05/05/2023 297434 1,220.43 PERS Employer Pick Up: Payment 011.0000.2106 PERS-RETIREMENT 215 05/05/2023 297434 35,231.74 PERS RETIREMENT:Payment 011.0000.2106 PERS-RETIREMENT 216 05/05/2023 297434 (0.08) ROUNDING DIFFERENCE 010.0000.4818 PERS-RETIREMENT 217 05/05/2023 297435 23.50 STANDARD LIFE TAXABLE DEDUCT: Payment 011.0000.2113 STANDARD INSURANCE CO 218 05/05/2023 297435 1,602.66 STANDARD LTD/STD INSURANCE: Payment 011.0000.2113 STANDARD INSURANCE CO 219 05/05/2023 297435 961.40 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO 220 05/05/2023 297435 484.34 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO 221 05/05/2023 297436 1,673.96 PARS:Payment 011.0000.2107 US BANK OF CALIFORNIA 222 05/05/2023 297437 2,128.97 VISION CARE INSURANCE: Payment 011.0000.2119 VISION SERVICE PLAN 223 05/05/2023 297437 575.67 VISION CARE INS-RETIREES 010.4099.5133 VISION SERVICE PLAN 224 05/12/2023 297438 475.00 STORMWATER SAMPLING 010.4301.5503 ABALONE COAST ANALYTICAL INC 225 05/12/2023 297439 750.00 03/23 WEBSITE STREAMING&ARCHIVING 010.4002.5303 AGP VIDEO, INC 226 05/12/2023 297439 750.00 04/23 WEBSITE STREAMING&ARCHIVING 010.4002.5303 AGP VIDEO, INC 227 05/12/2023 297439 2,210.00 03/23 CABLECASTING 010.4002.5330 AGP VIDEO, INC 228 05/12/2023 297439 2,057.50 04/23 CABLECASTING 010.4002.5330 AGP VIDEO, INC Page 16 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 229 05/12/2023 297440 $ 32.27 OFFICE SUPPLIES 010.4002.5201 AMAZON CAPITAL SERVICES 230 05/12/2023 297440 21.50 OFFICE SUPPLIES 010.4102.5201 AMAZON CAPITAL SERVICES 231 05/12/2023 297441 135.00 5/2 SVC CALL-STAFF TABLE LAPTOP AUDIO 010.4140.5303 A-TOWN AUDIO VIDEO 232 05/12/2023 297441 474.10 04/25 SVC CALL ZOOM AUDIO ISSUES 010.4140.5303 A-TOWN AUDIO VIDEO 233 05/12/2023 297441 290.93 04/13 SVC CALL DISCUSS AUDIO ISSUES W/AGP 010.4140.5303 A-TOWN AUDIO VIDEO 234 05/12/2023 297442 255.39 P-17 IGNITION COIL ASSEMBLY 010.4420.5601 BACK ON THE ROAD AUTOMOBILE 235 05/12/2023 297443 38.60 SOTO-FORK LATCH 010.4430.5605 BACKYARD IMPROVEMENT CTR 236 05/12/2023 297444 25,300.57 03/23 PROF LEGAL SVCS 010.4003.5304 BEST BEST&KRIEGER LLP 237 05/12/2023 297444 6,531.86 03/23 LITIGATION&RELATED MATTERS 010.4003.5327 BEST BEST&KRIEGER LLP 238 05/12/2023 297444 2,275.00 03/23 LITIGATION&RELATED MATTERS 010.4003.5327 BEST BEST&KRIEGER LLP 239 05/12/2023 297444 1,235.00 03/23 LITIGATION&RELATED MATTERS 010.4003.5327 BEST BEST&KRIEGER LLP 240 05/12/2023 297445 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 LINDA BLEVINS 241 05/12/2023 297446 1,900.00 CASH FOR GRASS-1900 SQFT 226.4306.5554 BARBARA BORT 242 05/12/2023 297447 36,061.31 BUILDING DEPARTMENT SERVICES 010.4212.5303 BPR CONSULTING GROUP LLC 243 05/12/2023 297448 443.80 HATS/EMBROIDERY-PW 220.4303.5255 BRAND CREATIVE 244 05/12/2023 297448 180.90 HATS/EMBROIDERY-PW 612.4610.5143 BRAND CREATIVE 245 05/12/2023 297448 262.90 HATS/EMBROIDERY-PW 640.4712.5143 BRAND CREATIVE 246 05/12/2023 297449 500.00 JANITORIAL SERVICE FOR THE POLICE DEPARTMENT 010.4201.5615 BRENDLER JANITORIAL SERVICE 247 05/12/2023 297449 1,585.00 JANITORIAL SERVICE FOR VARIOUS CITY BUILDINGS 010.4213.5615 BRENDLER JANITORIAL SERVICE 248 05/12/2023 297450 165.00 PEST CONTROL: PW CORP YARD 010.4213.5303 BREZDEN PEST CONTROL, INC 249 05/12/2023 297451 872.49 CITY NEWLETTER PRINTING 010.4102.5255 BURDINE PRINTING(DBA) 250 05/12/2023 297452 18.72 (3)60#BAGS CONCRETE MIX 220.4303.5613 BURKE AND PACE OF AG, INC 251 05/12/2023 297453 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 RUTH E CALLAHAN 252 05/12/2023 297453 60.00 PARK RENTAL REFUND-STROTHER 010.0000.4354 RUTH E CALLAHAN 253 05/12/2023 297454 17.30 P-25 WIPERBLADES 010.4420.5601 CARQUEST AUTO PARTS 254 05/12/2023 297455 327.16 ACCT#8245100960216667 WC DARK 010.4145.5401 CHARTER COMMUNICATIONS 255 05/12/2023 297455 736.80 ACCT#8245100960211288-PW TV VOICE 010.4145.5401 CHARTER COMMUNICATIONS 256 05/12/2023 297455 185.15 ACCT#8245100960223572-PD TV 010.4145.5401 CHARTER COMMUNICATIONS 257 05/12/2023 297455 761.32 ACCT#8245100960211791-REC TV, INTERNET 010.4145.5401 CHARTER COMMUNICATIONS 258 05/12/2023 297455 122.12 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS 259 05/12/2023 297455 1,349.00 ACCT#8245100960301246 COUNCIL 211.4101.5330 CHARTER COMMUNICATIONS 260 05/12/2023 297456 1,687.50 GIS SUPPORT SERVICES 010.4130.5303 CK CONSULTING 261 05/12/2023 297457 25.00 REFUND-CLOGGING 010.0000.4605 NATALIE CLOUSER 262 05/12/2023 297458 184.91 PW-51 HOSE GUARDS 010.4305.5603 COASTLINE EQUIPMENT(DBA) 263 05/12/2023 297458 23.01 PW-51 HOSE GUARDS 612.4610.5601 COASTLINE EQUIPMENT(DBA) 264 05/12/2023 297458 57.21 PW-11 FILTER 640.4712.5603 COASTLINE EQUIPMENT(DBA) 265 05/12/2023 297459 45.00 LANDFILL FEES 640.4712.5604 COLD CANYON LANDFILL, INC 266 05/12/2023 297460 773.69 ENGINEERING SWINGING BRIDGE 350.5620.7501 CONSOR NORTH AMERICA INC Page 17 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 267 05/12/2023 297460 $ 4,371.26 ENGINEERING SWINGING BRIDGE 350.5620.7501 CONSOR NORTH AMERICA INC 268 05/12/2023 297460 14,588.93 TRAFFIC WAY BRIDGE 350.5679.7501 CONSOR NORTH AMERICA INC 269 05/12/2023 297460 22,329.53 TRAFFIC WAY BRIDGE 350.5679.7501 CONSOR NORTH AMERICA INC 270 05/12/2023 297461 100.00 REFUND SOCCER 010.0000.4605 RUVI CORONA 271 05/12/2023 297462 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 CUB SCOUT PACK 425 272 05/12/2023 297463 188.30 04/23 LINE DANCING 010.4424.5351 ZOE DASCALOS 273 05/12/2023 297464 400.00 04/23 NETBILL MONTHLY MAINT. 640.4710.5303 DATAPROSE LLC 274 05/12/2023 297464 470.68 04/23 NETBILL CC TRANS 640.4710.5555 DATAPROSE LLC 275 05/12/2023 297464 1,684.41 04/23 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC 276 05/12/2023 297464 117.67 04/23 NETBILL CC TRANS 612.4610.5555 DATAPROSE LLC 277 05/12/2023 297465 682.20 SOTO-WATER VALVES, BALL VALVES 010.4430.5605 FARM SUPPLY CO 278 05/12/2023 297465 831.56 (49) 50#BAGS LIME DOLOMITE 010.4430.5605 FARM SUPPLY CO 279 05/12/2023 297466 651.53 REPLACEMENT TOILET-REC 010.4213.5604 FERGUSON ENTERPRISES, INC 280 05/12/2023 297467 25,952.50 CONSTRUCTION MANAGEMENT, INSPECTION 350.5795.7301 FILIPPIN ENGINEERING 281 05/12/2023 297468 3,679.75 2022 PEDESTRIAN CROSSING IMPROVEMENTS 350.5607.7001 G.SOSA CONSTRUCTION INC 282 05/12/2023 297468 13,217.54 2022 PEDESTRIAN CROSSING IMPROVEMENTS 350.5607.7201 G.SOSA CONSTRUCTION INC 283 05/12/2023 297469 1,950.00 191 TALLY HO DESIGN WORK 010.4301.5303 GARING TAYLOR&ASSOCIATES INC 284 05/12/2023 297469 4,121.25 191 TALLY HO DESIGN WORK 010.4301.5303 GARING TAYLOR&ASSOCIATES INC 285 05/12/2023 297470 150.00 SOTO-LOCATE IRRIGATION VALVE#2 010.4430.5303 GARY BARLOW SERVICES 286 05/12/2023 297471 6,200.30 GIS SERVICES 010.4301.5303 GHD INC 287 05/12/2023 297471 7,619.02 GIS SERVICES 010.4301.5303 GHD INC 288 05/12/2023 297471 10,364.42 HALCYON SIGNAL TIMING 350.5681.7001 GHD INC 289 05/12/2023 297472 500.00 LOFO REDESIGN FOR SUMMER CONCERTS 010.4424.5353 FRANK GONZALES 290 05/12/2023 297473 4,983.31 PREPARATION OF THE NCMA 2022 ANNUAL REPORT 640.4710.5303 GSI WATER SOLUTIONS 291 05/12/2023 297474 259.15 PW51-GREASE FITTINGS 612.4610.5603 HAAKER EQUIPMENT, INC 292 05/12/2023 297475 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 AMANDA HEISDORF 293 05/12/2023 297476 127.91 CA AEP CONF EXPENSE 010.4130.5501 PATRICK HOLUB 294 05/12/2023 297477 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 SARAH IANSON 295 05/12/2023 297478 1,003.28 (4) 1"CORP STOPS&SADDLES 640.4712.5610 ICONIX WATERWORKS(US)INC 296 05/12/2023 297479 115.50 TENNIS COURTS-REPLACE PHOTO CELL 010.4213.5303 JD ELECTRIC 297 05/12/2023 297480 188.30 04/23 LINE DANCING 010.4424.5351 KAYLYN KELLER 298 05/12/2023 297481 100.00 PARK DEPOSIT REFUND-RANCHO GRANDE#2&3 010.0000.2206 TERI MCKAY KOSELNIK 299 05/12/2023 297482 1,996.80 02/23 PROF FEES-HOTEL RFQ 010.0000.2563 KOSMONT&ASSOCIATES INC 300 05/12/2023 297482 569.40 03/23 PROF FEES-HOTEL RFQ 010.0000.2563 KOSMONT&ASSOCIATES INC 301 05/12/2023 297483 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 ABIGAIL KRAEMER-COLE 302 05/12/2023 297484 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 DUANE LANGSTAFF 303 05/12/2023 297485 938.60 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC 304 05/12/2023 297485 934.76 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC Page 18 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 305 05/12/2023 297486 $ 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 DANIEL LINTNER 306 05/12/2023 297487 1,311.80 04/23 ZUMBA&BARRE 010.4424.5351 HEIDY MANGIARDI 307 05/12/2023 297488 190.00 REFUND CSI CAMP 010.0000.4605 NONA MATTHEWS 308 05/12/2023 297489 107.75 GRANITE BOULDER-TREE DEDICATION 010.4001.5201 MIER BROS LANDSCAPE PRODUCTS 309 05/12/2023 297489 199.34 1/2 CU YD 6 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS 310 05/12/2023 297490 39.13 BUCKET, DRILL BITS 010.4213.5273 MINER'S ACE HARDWARE, INC 311 05/12/2023 297490 41.63 PAINT 010.4213.5604 MINER'S ACE HARDWARE, INC 312 05/12/2023 297490 47.02 PAINT 010.4213.5604 MINER'S ACE HARDWARE, INC 313 05/12/2023 297490 42.16 (7)AIR FILTERS 010.4213.5604 MINER'S ACE HARDWARE, INC 314 05/12/2023 297490 12.91 CLEANING PRODUCTS 010.4213.5604 MINER'S ACE HARDWARE, INC 315 05/12/2023 297490 49.18 PAINT 010.4213.5604 MINER'S ACE HARDWARE, INC 316 05/12/2023 297490 19.36 (3)PROPANE CYLINDERS 010.4305.5255 MINER'S ACE HARDWARE, INC 317 05/12/2023 297490 27.17 TOOL BAG,ARMORALL PROTECTANT 220.4303.5255 MINER'S ACE HARDWARE, INC 318 05/12/2023 297490 8.61 40#SALT FOR TREE ROOTS 220.4303.5255 MINER'S ACE HARDWARE, INC 319 05/12/2023 297490 162.65 PW-70-SHOVELS, FRUIT PICKER 220.4303.5273 MINER'S ACE HARDWARE, INC 320 05/12/2023 297490 34.46 SHOVEL, NITRILE GLOVES 220.4303.5273 MINER'S ACE HARDWARE, INC 321 05/12/2023 297490 73.25 AQUAPHALT ASHPALT PATCH,ADHESIVE 220.4303.5613 MINER'S ACE HARDWARE, INC 322 05/12/2023 297491 311.64 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC 323 05/12/2023 297491 186.98 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC 324 05/12/2023 297492 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 RACHEL MUETZEL 325 05/12/2023 297493 102.51 HEDGE TRIMMER REPAIR,FUEL 010.4430.5603 NOBLE SAW, INC 326 05/12/2023 297493 65.06 CHAINSAW REPAIR,SPARKPLUG 010.4430.5603 NOBLE SAW, INC 327 05/12/2023 297493 183.11 CHAINSAW CHAINS,STARTER HANDLE, ROPE 220.4303.5603 NOBLE SAW, INC 328 05/12/2023 297493 38.05 TRIMMER HEAD 220.4303.5603 NOBLE SAW, INC 329 05/12/2023 297494 100.00 PUBLIC WORKS WEEK BBQ-20 PEOPLE 220.4303.5255 OCEANO COMMUNITY SERVICES 330 05/12/2023 297494 100.00 PUBLIC WORKS WEEK BBQ-20 PEOPLE 640.4712.5255 OCEANO COMMUNITY SERVICES 331 05/12/2023 297495 96.62 MISC OFFICE SUPPLIES 010.4120.5201 ODP BUSINESS SOLUTIONS LLC 332 05/12/2023 297495 84.35 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC 333 05/12/2023 297496 7,113.88 ELECTRIC 010.4145.5401 PACIFIC GAS&ELECTRIC CO 334 05/12/2023 297496 29.58 ELECTRIC 217.4460.5355 PACIFIC GAS&ELECTRIC CO 335 05/12/2023 297496 2,611.66 ELECTRIC 612.4610.5402 PACIFIC GAS&ELECTRIC CO 336 05/12/2023 297496 767.67 ELECTRIC 640.4711.5402 PACIFIC GAS&ELECTRIC CO 337 05/12/2023 297496 4,304.88 ELECTRIC 640.4712.5402 PACIFIC GAS&ELECTRIC CO 338 05/12/2023 297496 16,989.19 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS&ELECTRIC CO 339 05/12/2023 297496 1,438.36 ELECTRIC 010.4307.5402 PACIFIC GAS&ELECTRIC CO 340 05/12/2023 297497 800.00 WOMENS CTR DEPOSIT REFUND 010.0000.2206 MARISOL PEREZ 341 05/12/2023 297497 200.00 REFUND WOMENS CTR DEPOSIT 010.0000.2206 MARISOL PEREZ 342 05/12/2023 297497 (50.00) CHR FOR 50 CHAIR RENTAL 010.0000.2032 MARISOL PEREZ Page 19 of 583 CITY OF ARROYO GRANDE ATTACHMENT 1 CHECK LISTING MAY 1 - MAY 15, 2023 Line Check Date (Check# Amount Description Acct# Vendor Name 343 05/12/2023 297498 $ 26.93 CHECK STOCK FOR PAYROLL 1/18/23 010.4120.5201 PETTY CASH 344 05/12/2023 297498 1.29 CASH OVER/SHORT 010.0000.4818 PETTY CASH 345 05/12/2023 297498 13.98 SUPPLIES FOR YOUTH IN GOV'T DAY 010.4101.5504 PETTY CASH 346 05/12/2023 297499 1,239.47 TRAFFIC SIGNAL BOX-ECR DRAINAGE 220.4303.5303 RAMINHA CONSTRUCTION INC 347 05/12/2023 297499 458.21 TRAFFIC SIGNAL BOX-ECR DRAINAGE 220.4303.5303 RAMINHA CONSTRUCTION INC 348 05/12/2023 297499 97,942.98 OAK PARK DRAINAGE REPAIRS PROJECT PW2020-04 350.5795.7001 RAMINHA CONSTRUCTION INC 349 05/12/2023 297499 19,605.23 OAK PARK DRAINAGE REPAIRS PROJECT PW2020-05 350.5795.7201 RAMINHA CONSTRUCTION INC 350 05/12/2023 297500 50.00 REFUND PARK DEPOSIT-RANCHO GRANDE 010.0000.2206 JAZMIN RESENDIZ 351 05/12/2023 297500 60.00 REFUND PARK RENTAL-RANCHO GRANDE 010.0000.4354 JAZMIN RESENDIZ 352 05/12/2023 297501 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 VIRGINIA ROOF 353 05/12/2023 297501 50.00 PARK RENTAL REFUND-LESS ADMIN 010.0000.4354 VIRGINIA ROOF 354 05/12/2023 297502 30.00 SOFTBALL SCORER-2 GAMES 010.4424.5352 MAIA SANCHEZ 355 05/12/2023 297503 30.00 SOFTBALL SCORER-2 GAMES 010.4424.5352 TARA SANCHEZ 356 05/12/2023 297504 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 TJ SANDERS 357 05/12/2023 297504 106.00 PARK RENTAL REFUND-RANCHO GRANDE 010.0000.4354 TJ SANDERS 358 05/12/2023 297505 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KEVAL SHAH 359 05/12/2023 297506 169.14 (2)HERBICIDE 010.4420.5273 SITEONE LANDSCAPE SUPPLY LLC 360 05/12/2023 297506 61.06 TRASH CAN 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC 361 05/12/2023 297506 108.36 WIRE CONNECTORS,VALVE BOX, EXP REPAIR 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC 362 05/12/2023 297506 200.22 (20)ROTORS FOR WATER CONSERVATION 226.4306.5303 SITEONE LANDSCAPE SUPPLY LLC 363 05/12/2023 297507 1,628.80 CROSS CONNECTION PROGRAM FY 2022/23 640.4710.5303 SLO COUNTY ENVIRONMENTAL 364 05/12/2023 297508 559.00 268 TALLY HO ROLLOFF-STORM DEBRIS 220.4303.5307 SOUTH COUNTY SANITARY SVC, INC 365 05/12/2023 297508 1,258.40 286 TALLY HO ROLLOFF STORM DEBRIS 220.4303.5307 SOUTH COUNTY SANITARY SVC, INC 366 05/12/2023 297508 512.20 300 TALLY HO ROLLOFF STORM DEBRIS 220.4303.5307 SOUTH COUNTY SANITARY SVC, INC 367 05/12/2023 297509 60.75 UTILITY GLOVES,MDS CROSSPIECE 220.4303.5613 STATEWIDE SAFETY&SIGNS INC 368 05/12/2023 297510 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 TABITHA TABAREZ 369 05/12/2023 297511 260.49 FOLDABLE PEN LIGHT,3/8 DRIVE 010.4305.5273 TCA TOOLS INC 370 05/12/2023 297512 136.00 (2)ALUMINUM SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS 371 05/12/2023 297513 372.30 RECYCLE ROAD BASE&CLEAN CONCRETE 220.4303.5613 TROESH RECYCLING, INC 372 05/12/2023 297514 20,952.45 03/23 TMD ASSESSMENT REMITTANCE 761.0000.2007 VISIT SLO CAL 373 05/12/2023 297514 (419.05) 03/23 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL 374 05/12/2023 297515 2,056.85 STAFF EXTENSION SERVICES FOR NCMA 640.4710.5303 WATER SYSTEMS CONSULTING INC 375 05/12/2023 297516 5,245.00 03/23 PROF LEGAL SVCS-SM WATER ADJUSTMENT 640.4710.5575 WHITE BRENNER LLP 376 05/12/2023 297517 17,052.00 FEE STUDY SERVICES-USER, DIF&CAP 010.4120.5303 WILLDAN FINANCIAL SERVICES 377 05/12/2023 297518 60.00 SOFTBALL SCORER-4 GAMES 010.4424.5352 SHIRLEY WILLMOTT 378 05/12/2023 297519 183.18 1 CASE LATEX GLOVES 612.4610.5255 WINEMA INDUSTRIAL& 379 05/12/2023 . 297520 50.001 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 EMILY ZIMMERMAN $ 3,144,920.29 Page 20 of 583 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 04/14/2023 -04/27/2023 5/5/2023 BY FUND BY ACCOUNT General Fund 353,603.31 5101 Salaries Full time 226,449.43 Streets Fund 17,666.12 5101 Volunteer Employee Retirement - Sewer Fund 9,587.92 5102 Salaries Part-Time - PPT 7,009.05 Water Fund 27,539.55 5103 Salaries Part-Time -TPT 20,526.12 408,396.90 5105 Salaries OverTime 9,269.90 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,257.60 5108 Holiday Pay 5,234.60 OVERTIME BY DEPARTMENT: 5109 Sick Pay 1,442.22 Administrative Services - 5110 Annual Leave Buyback - Information Services - 5111 Vacation Buyback - Community Development - 5112 Sick Leave Buyback - Police 7,741.86 5113 Vacation Pay 12,269.79 Public Works- Maintenance 434.18 5114 Comp Pay 2,611.50 Public Works- Enterprise 1,093.86 5115 Annual Leave Pay 10,403.48 Recreation -Administration - 5116 Salaries - Police FTO 365.00 Recreation - Special Events - 5121 PERS Retirement 30,848.05 Children In Motion - 5122 Social Security 20,962.92 9,269.90 5123 PARS Retirement 320.81 5126 State Disability Ins. 859.61 5127 Deferred Compensation 741.66 5131 Health Insurance 49,788.52 5132 Dental Insurance 2,950.64 5133 Vision Insurance 803.92 5134 Life Insurance 397.03 5135 Long Term Disability 586.40 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance - 5144 Car Allowance 837.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 193.65 5150 Bi-Lingual Pay 150.00 5151 Cell Phone Allowance 1,117.50 408,396.90 Page 21 of 583 pRROYO 2 cp '� tNCORPORATEl7 9 6 O JULY 10, 1911 c'QE1FO�P MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager SUBJECT: Consideration of Statement of Investment Deposits DATE: June 13, 2023 SUMMARY OF ACTION: Presentation of the City's investment deposits as of April 30, 2023. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected. RECOMMENDATION: 1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of April 30, 2023, as required by Government Code Section 53646(b); 2) Determine that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND: D The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information: 1. Type of investment. 2. Financial institution (bank, savings and loan, broker, etc). 3. Date of maturity. 4. Principal amount. 5. Rate of interest. 6. Current market value for all securities having a maturity of more than 12 months. 7. Relationship of the monthly report to the annual statement of investment policy. Item 9.b. Page 22 of 583 City Council Consideration of Statement of Investment Deposits June 13, 2023 Page 2 ANALYSIS OF ISSUES: This report represents the City's investments as of April 30, 2023. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of April 30, 2023, the investment portfolio was in compliance with all State laws and the City's investment policy. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staff's recommendation to receive and file the attached report listing the investment deposits; 2. Do not approve staff's recommendation; or 3. Provide other direction to staff. ADVANTAGES: Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. DISADVANTAGES: Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent. ENVIRONMENTAL REVIEW: The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)" PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City's website in accordance with Government Code Section 54954.2. Attachments: 1. Portfolio Summary: April 30, 2023 Item 9.b. Page 23 of 583 ATTACHMENT 1 CITY OF City of Arroyo Grande 300 E. Branch St. _ctiptcyY0 G13gN4E Arroyo Grande,CA 93420 Phone: (805)473-5400 CITY OF ARROYO GRANDE 'r- Portfolio Management CALIFORNIA r Portfolio Summary April 30, 2023 Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date %of Portfolio Local Agency Investment Fund $ 15,369,393.99 $ 15,369,393.99 2.870% 48.730% Certificates of Deposit Pacific Premier Bank 249,000.00 249,000.00 0.100% February 21, 2023 12 mos February 21, 2024 0.789% Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.784% Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.789% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.789% Mountain America Federal Credit Union 249,000.00 249,000.00 4.750% October 14, 2022 24 mos October 15, 2024 0.789% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.784% Wells Fargo Bank 249,000.00 249,000.00 4.600% October 28, 2022 24 mos October 28, 2024 0.789% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.784% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.784% First Technology Federal 248,000.00 248,000.00 5.000% April 14, 2023 24 mos April 14, 2025 0.786% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.777% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.781% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.789% Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 0.789% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.789% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.789% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.786% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.789% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.786% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.781% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.774% Total Certificates of Deposit 5,203,000.00 5,203,000.00 16.497% Agency Bonds Federal Farm Credit Bank 2,500,000.00 2,455,284.60 1.600% November 1, 2019 48 mos November 1, 2023 7.926% Federal Farm Credit Bank 1,999,314.00 1,906,518.62 0.350% December 4, 2020 42 mos May 16, 2024 6.339% Federal Home Loan Bank 499,252.43 496,500.97 1.000% July 19, 2022 29 mos December 20, 2024 1.583% Federal Farm Credit Bank 998,431.00 931,448.89 0.430% March 17, 2021 48 mos March 3, 2025 3.166% Federal Natl Mortgage Assn 1,000,000.00 915,334.63 0.500% October 20, 2020 60 mos October 20, 2025 3.171% Federal Home Loan Bank 999,500.00 910,197.67 0.800% March 17, 2021 60 mos March 10, 2026 3.169% Federal Home Loan Bank 994,396.00 939,400.70 2.400% March 17, 2021 72 mos March 29, 2027 3.153% Federal Home Loan Bank 500,000.00 482,476.43 3.375% May 17, 2022 60 mos May 17, 2027 1.585% Total Agency Bonds 9,490,893.43 9,037,162.51 30.092% Page 24 of 583 ATTACHMENT 1 CITY OF City of Arroyo Grande 300 E. Branch St. i cyYO G13g1v4 Arroyo Grande,CA 93420 Phone: (805)473-5400 CITY OF ARROYO GRANDE '- Portfolio Management CALIFORNIA r Portfolio Summary April 30, 2023 Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date %of Portfolio Municipal Bonds California State GO Various Purp Bond $ 491,810.00 $ 476,970.00 3.100% May 12, 2022 47 mos April 1, 2026 1.559% Total Municipal Bonds 491,810.00 476,970.00 1.559% Treasury Obligations U.S. Treasury Z-2026 Series 984,728.00 911,132.81 1.100% December 6, 2021 53 mos May 31, 2026 3.122% Total Treasury Obligations 984,728.00 911,132.81 3.122% TOTAL INVESTMENTS $ 31,539,825.42 $ 30,997,659.31 100.000% Page 25 of 583 CITY OF . 040Y0 GRANt_ ACTION MINUTES iltCALIFOR JIA /�' it SPECIAL MEETING OF THE CITY COUNCIL May 25, 2023, 5:30 p.m. City Hall 2nd Floor Conference Room 300 East Branch Street, Arroyo Grande Council Members Present: Mayor Ray Russom, Mayor Pro Tern Barneich, Council Member George, Council Member Kate Secrest, Council Member Jim Guthrie Staff Present: City Clerk Jessica Matson, Legal Counsel Ryan Guiboa, City Manager Whitney McDonald 1. CALL TO ORDER Mayor Ray Russom called the meeting to order at 5:34 p.m. 2. ROLL CALL City Clerk Matson took roll call. 3. FLAG SALUTE Mayor Ray Russom led the flag salute. 4. PUBLIC COMMENT ON CLOSED SESSION ITEMS Mayor Ray Russom asked if any members of the public would like to comment on Closed Session items. There were none. 5. CLOSED SESSION Legal Counsel, Ryan Guiboa, announced the City Council will recess to a closed session for the following: PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1): Title: City Manager The City Council adjourned Closed Session at 7:38 p.m. 1 Item 9.c. Page 26 of 583 Legal Counsel Guiboa announced that there was no reportable action. 6. ADJOURNMENT The meeting was adjourned at 7:38 p.m. Caren Ray Russom, Mayor Jessica Matson, City Clerk 2 Item 9.c. Page 27 of 583 .4 CITY OF p 'O 0RA O • a:. ACTION MINUTES CALIFORNIA Cti REGULAR MEETING OF THE CITY COUNCIL • May 23, 2023, 6:00 p.m. Hybrid City Council Chamber/Virtual Zoom Meeting 215 East Branch Street, Arroyo Grande Council Members Present: Mayor Ray Russom, Mayor Pro Tern Barneich, Council Member George, Council Member Guthrie, Council Member Secrest Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Whitney McDonald, Administrative Services Director Nicole Valentine, Community Development Director Brian Pedrotti, Recreation Services Director Sheridan Bohlken, Police Chief Michael Martinez, FCFA Chief Steve Lieberman, Interim City Engineer Steve Kahn This meeting was conducted in a hybrid in-person/virtual format. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Clerk Matson took roll call. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Pro Tern Barneich led the flag salute. 5. AGENDA REVIEW Council concurred to hear Item 10.a. after Item 12.a. and to hear Council Communications after Item 7. 5.a Closed Session Announcements None. 5.b Ordinances read in title only None. Item 9.c. Page 28 of 583 6. SPECIAL PRESENTATIONS 6.a Honorary Proclamation Declaring June 2023 as "Pride Month" Mayor Ray Russom read the Honorary Proclamation Declaring June 2023 as "Pride Month." Dusty Colyer-Worth, Gala Pride and Diversity Center, accepted the proclamation. Mayor Ray Russom invited public comment. Speaking from the public was Rev. Rob Keim. No further public comments were received. No action was taken on this item. 6.b Honorary Proclamation Declaring June 2, 2023 as "World Hunger Day" Mayor Ray Russom read the Honorary Proclamation Declaring June 2, 2023 as "World Hunger Day." Molly Kern, SLO Food Bank, accepted the proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c City Manager Communications City Manager McDonald provided information regarding future meetings and upcoming items for Council consideration. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City's appointed representative. 7.a MAYOR RAY RUSSOM: 1. California Joint Powers Insurance Authority (CJPIA) 2. Central Cost Blue Regional Recycled Water Authority Board 3. San Luis Obispo County Mayor's Meeting 4. South San Luis Obispo County Sanitation District (SSLOCSD) 5. Other 7.b MAYOR PRO TEM BARNEICH: 1. Audit Committee 2. Homeless Services Oversight Council (HSOC) 3. Zone 3 Water Advisory Board 4. Other 2 Item 9.c. Page 29 of 583 7.c COUNCIL MEMBER GEORGE: 1. Five Cities Fire Authority 2. Tourism Business Improvement District Advisory Board 3. Visit SLO CAL Advisory Board 4. Other 7.d COUNCIL MEMBER GUTHRIE: 1. County Water Resources Advisory Committee (WRAC) 2. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) 3. Integrated Waste Management Authority Board (IWMA) 4. REACH Economic Development Roundtable 5. Other 7.e COUNCIL MEMBER SECREST: 1. Air Pollution Control District (APCD) 2. South County Chambers of Commerce Arroyo Grande Business Meeting 3. South County Chambers of Commerce Governmental Affairs Committee 4. Other 8. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. No public comments were received. 9. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Council requested Item 9.f. be pulled from the Consent Agenda for separate vote. Mayor Ray Russom invited public comment. Speaking from the public were Steve Henry, Virginia Roof, Julia Vogue, Carrie McMillen, Becky Musgovian, Patty O'Keefe, No name provided, Gaea Powell, Kay Mallory, Jamie Maraviglia, Denise Dotenola, Jean St. James, No Name Provided, No Name Provided, Andy Spect, Adrian Garcia Spect, Dusty Colyer-Worth, No Name Provided, Sean,Adam Verdin, Alana Logan, Omega Cox, Sandy Fredas, Darcy Cole, and Noah Clark. City Clerk Matson read into the record written comments from Bruce Summers, Elizabeth Fordyce, Jennifer Haydon, Catherine Keith, Carsen Lacey, Brett Harrison, Summer Camacho, and Todd and Heather Placino. No further comments were received. Staff responded to questions from Council regarding Item 9.g., and made comments on Item 9.f. No public comments were received. 3 Item 9.c. Page 30 of 583 Moved by Council Member Guthrie Seconded by Mayor Pro Tern Barneich Approve Consent Agenda Items 9.a. through 9.j., with the exception of Item 9.f., with the recommended courses of action. AYES (5): Council Member Guthrie, Mayor Pro Tern Barneich, Council Member Secrest, Council Member George, and Mayor Ray Russom Passed (5 to 0) 9.a Consideration of Cash Disbursement Ratification 1) Ratified the attached listing of cash disbursements for the period of April 15 through April 30, 2023; 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.b Consideration of Fiscal Year 2022-23 Third Quarter Status Report and Request to Approve Four Budget Adjustment Requests Received, considered, and file the FY 2022-23 Third Quarter Financial Status Report; and approve four Budget Adjustment Requests. 9.c Approval of Minutes Approved the minutes of the Regular City Council Meetings of April 25, 2023, and May 9, 2023, as submitted. 9.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY WITHIN THE CITY OF ARROYO GRANDE(MARCH 2023 AND ONGOING STORM EVENTS BEGINNING DECEMBER 27, 2022)"; and 2) Made findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act ("CEQA") because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.e Consideration of a Professional Services Agreement with Kosmont Real Estate Services dba Kosmont Realty 1)Authorized the City Manager to enter into the attached agreement with Kosmont Real Estate Services dba Kosmont Realty ("Kosmont") for the continued provision of real estate advisory services associated with 400 W. Branch in the City of Arroyo Grande ("Property"), in substantially final form, subject to minor modifications approved by the City Manager in consultation with the City Attorney. 2) Made findings that approving an agreement is not a project subject to the California Environmental Quality Act ("CEQA") because it has no potential 4 Item 9.c. Page 31 of 583 to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.g Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project 1)Approved the selection of Bear Path clay brick pavers in a red flash color, or equal, with a basketweave pattern in the sidewalk bands and tree well surrounds, and a 90-degree herringbone pattern in selected crosswalks in the Village of Arroyo Grande; 2) Found the action exempt from CEQA under a Class 1 Exemption, which applies to which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and where none of the exceptions to the Class 1 exemption set forth in State CEQA Guidelines Section 15300.2 apply. 9.h Consideration of an Award of Contract to Main Line Engineering Construction for Construction of the Fair Oaks Avenue Water Line Replacement Project, PW 2023-05 1)Allocated $71,998.05 from the Water Facility fund to the Fair Oaks Avenue Water Line Replacement Project; 2)Awarded a contract for the Fair Oaks Avenue Water Line Replacement Project to Main Line Engineering Construction in the amount of$669,435.50; 3)Authorized the City Manager to approve change orders of 10% of the contract amount, $66,943.55, for unanticipated costs during the construction phase of the Project; and 4) Determined that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Class 1 Section 15301 Existing Facilities, Class 2 Section 15302 Replacement or Reconstruction, and Class 4 Section 15304 Minor Alterations of Land. 9.i Consideration to Approve the Sewer System Management Plan Revision 2 1) Approved the Sewer System Management Plan - Revision 2; 2) Made findings that approving the Sewer System Management Plan revision is not a project subject to the California Environmental Quality Act ("CEQA") in accordance with Sections 15301, 15302, 15308 of the (CEQA) Guidelines. 9.j April 2023 Monthly Water Supply and Demand Update Received and filed the Monthly Water Supply and Demand Update. 9.f Consideration of Authorizing the Display of the LGTBQ+ Pride Flag During the Month of June 2023 at Heritage Square Park and at City Hall Moved by Mayor Pro Tern Barneich Seconded by Council Member George Authorized the display of the Pride Flag during the month of June 2023 at Heritage Square Park and at City Hall. AYES (5): Mayor Pro Tem Barneich, Council Member George, Council Member Secrest, Council Member Guthrie, and Mayor Ray Russom 5 Item 9.c. Page 32 of 583 Passed (5 to 0) 10. PUBLIC HEARINGS 10.a Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID); Approving the AGTBID FY 2023-24 Budget; and Direction Regarding Amendments to the Board By-Laws This item was heard after Item 12.a. Mayor Ray Russom and Mayor Pro Tem Barneich declared a conflict of interest due to ownership of a vacation rental, and left the meeting. Council Member George presided over the meeting. City Manager McDonald presented the report and recommended that Council: 1) Conduct a public hearing to receive public comment and protests regarding the City Council's intention to continue the AGTBID and levy an annual assessment for FY 2023-24; 2) Determine whether a legally sufficient number of protests have been made; 3) If a legally sufficient protest is not made, adopt a Resolution levying an annual assessment for the AGTBID for FY 2023-24; 4) Adopt a Resolution approving the FY 2023-24 operating budget for the AGTBID; 5)Approve changes to the administration of the AGTBID; 6) Provide direction regarding proposed revisions to the AGTBID Advisory Board By-Laws; and 7) Determine that conducting a public hearing to adopt a resolution to levy and collect assessments, adopting a resolution to approve the AGTBID operating budget, and approving changes to the administration of the AGTBID Advisory Board is not subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.). Staff responded to questions from Council. Council Member George opened the public hearing. Speaking from the public were John Chagler, and Alexandria Davis. Upon hearing no further public comments, Council Member George closed the public hearing. City Clerk Matson declared that there were no protests received. Council discussion ensued regarding changes to the AGTBID Advisory Board and support for staff's recommendations. Moved by Council Member Guthrie Seconded by Council Member Secrest Adopt Resolutions entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE LEVYING AN ANNUAL ASSESSMENT FOR THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT FOR THE 2023-24 FISCAL YEAR; and "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE FISCAL YEAR 2023-24 BUDGET FOR THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT". 6 Item 9.c. Page 33 of 583 AYES (3): Council Member Guthrie, Council Member Secrest, and Council Member George ABSENT (2): Mayor Ray Russom, and Mayor Pro Tem Barneich Passed (3 to 0) Moved by Council Member George Seconded by Council Member Guthrie Directed staff to make changes to the administration of the AGTBID bringing it in-house to be administered by the Recreation Services Department; to revise the Board Bylaws as proposed and adding language that the meeting schedule is set by the Advisory Board at the beginning of the year, meeting six (6) times a year or quarterly; to give preference to lodging business applicants interested in serving on the Advisory Board, but not make it a requirement; and that changes go into effect July 1, 2023. AYES (3): Council Member George, Council Member Guthrie, and Council Member Secrest ABSENT (2): Mayor Ray Russom, and Mayor Pro Tem Barneich Passed (3 to 0) 11. OLD BUSINESS 11.a Discuss Terms for a Potential Contract for Fire and Emergency Response Services Between the Five Cities Fire Authority and the Oceano Community Services District Mayor Ray Russom called for a brief break at 7:59 p.m. The Council reconvened at 8:05 p.m. This item was heard after the Consent Agenda Items. City Manager McDonald presented the report and acknowledged supplemental information. City Manager McDonald and FCFA Chief Steve Lieberman responded to questions from the Council. Mayor Ray Russom invited public comment. No public comments were received. Council discussion ensued regarding contract terms with Oceano Community Services District and support for Option A-4. Moved by Mayor Ray Russom Seconded by Mayor Pro Tern Barneich Direct staff to accept the terms proposed by OCSD with the exception of the flexible option for a one year term at a cost of$1.15 million for twelve months; and at the meet and confer period, starting 90 days before the expiration of the term, that the City's best and final offer be presented for the County to consider. AYES (5): Mayor Ray Russom, Mayor Pro Tern Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest Passed (5 to 0) 7 Item 9.c. Page 34 of 583 12. NEW BUSINESS 12.a Review Preliminary FY 2023-25 Biennial Operating Budget Administrative Services Director Valentine presented the report, acknowledged supplemental information, and recommended that the Council review the preliminary budget and provide feedback to staff in preparation for the public hearing scheduled for June 13, 2023, to consider the Fiscal Years (FY) 2023-25 Biennial Budget. Staff responded to questions from Council. Mayor Ray Russom invited public comment. Speaking from the public was John Chagler, Dusty Colyer-Worth, and Alexandria Davis. No further public comments were received. City Manager McDonald responded to questions from the public. Council discussion ensued regarding the appropriation of excess reserve funds. Council Member Secrest expressed support for putting excess reserve funds into the pavement management program; Council Member Guthrie expressed he was not in favor of the two new proposed staff positions and support for putting $3 million of excess reserves into the pavement management program; Mayor Ray Russom expressed support for putting $3.7 million from excess reserves into the pavement management program and $117,000 into the Community Service Grant Program; Council Member George expressed support for putting $3 million of the excess reserves into the pavement management program and $117,000 into the Community Service Grant Program; Mayor Pro Tem Barneich expressed support for putting $117,000 of excess reserves into the Community Service Grant Program; Council Member Secrest concurred; Council Member Guthrie expressed support for putting $100,000 into the Community Service Grant Program and $3 million into the pavement management program. Council concurred. Moved by Council Member George Seconded by Mayor Ray Russom Direct staff to move forward with the proposed Fiscal Years (FY) 2023-25 Biennial Budget as presented and to add $3 million from excess reserves to the pavement management program and $100,000 split up between FY 23-24 and FY 24-25 to the Community Service Grant Program. AYES (5): Council Member George, Mayor Ray Russom, Council Member Guthrie, Council Member Secrest, and Mayor Pro Tem Barneich Passed (5 to 0) 13. COUNCIL COMMUNICATIONS This item was heard after Item 7. Mayor Pro Tern Barneich requested staff agendize an item to discuss the City's Formula Business Ordinance. Council Member Secrest and Mayor Ray Russom concurred. Mayor Pro Tern Barneich reported that Grover Beach's Cabins for Change program found homes for four people. 8 Item 9.c. Page 35 of 583 Council Member George thanked staff and Council for attendance at the AIM Youth Mental Health event. Council Member Secrest shared regarding the AIM event. 14. ADJOURNMENT There being no further business to come before the City Council, Council Member George adjourned the meeting at 10:49 p.m. Caren Ray Russom, Mayor Jessica Matson, City Clerk 9 Item 9.c. Page 36 of 583 F PRROYO ° c� '1 tN CORPORATED -5 * JULY 10, 1911 * C141F00 MEMORANDUM TO: City Council FROM: Whitney McDonald, City Manager BY: Aleah Bergam, Management Analyst SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events DATE: June 13, 2023 SUMMARY OF ACTION: Adoption of the Resolution will continue the two declared and ratified local emergencies related to the ongoing impacts associated with the storm events, beginning in December 2022. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the storm events. RECOMMENDATION: 1) Adopt a Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022 and continuing through the present; 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act ("CEQA") because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services, proclaimed a local emergency on January 18, 2023, regarding the severe January 2023 Item 9.d. Page 37 of 583 City Council Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events June 13, 2023 Page 2 winter storms. The City Council ratified the emergency proclamation at its regular meeting on January 24, 2023. Multiple additional atmospheric river systems again struck the Central Coast beginning on March 9, 2023, and the City Manager, again in her capacity as the Director of Emergency Services, proclaimed a local emergency on March 11, 2023, to account for the impacts and potential damage incurred subsequent to the declaration of the first local emergency. The City Council ratified the emergency proclamation at its regular meeting on March 14, 2023. ANALYSIS OF ISSUES: Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to "Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated." Accordingly, to date, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to both the January 2023 storm events and subsequent storm events within the required 21-day time period. Moving forward, provided there is adoption of the proposed Resolution provided in Attachment 1 consistent with the prior ratification of the emergency proclamations at the City Council's January 24, February 14, February 28, March 14, March 28, April 11, April 25, May 9, and May 23, 2023 regular meetings, respectively, the City will remain in compliance with its Municipal Code. This item is being presented to the City Council to satisfy the requirements of Section 8.12.065(C). Given the current state of emergency proclaimed by the Governor, the additional emergency proclamation issued by the Governor on March 1 , 2023, the Presidential Major Disaster Declaration declared on January 14, 2023, and the Presidential Emergency Declaration declared on March 10, 2023, it is recommended that the City Council adopt the attached Resolution declaring the need to continue the emergency declarations made to date in response to the storm events beginning December 27, 2022. The County of San Luis Obispo issued a similar emergency declaration, which remains in effect. Federal, State and County emergency declarations associated with the January and March 2023 storm events, and resulting damage, continue to remain in effect. City staff continue to dedicate time towards responding to numerous storm recovery efforts and continue to require support from County, State, and Federal emergency response resources to support these efforts. Staff continue to work with State and Federal officials to request funding for the City's response and recovery efforts. It is recommended that the local emergency declarations be continued until this funding is received. Item 9.d. Page 38 of 583 City Council Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events June 13, 2023 Page 3 ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Adopt the Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022; or 2. Provide other direction to staff. ADVANTAGES: Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the severe winter storms and support the City's efforts to obtain assistance from County, State, and federal emergency response resources to recover from the disaster. DISADVANTAGES: No disadvantages have been identified to adopting the Resolution. ENVIRONMENTAL REVIEW: No environmental review is required for this item. Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act ("CEQA") because that declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City's website in accordance with Government Code Section 54954.2. Attachments: 1. Proposed Resolution Item 9.d. Page 39 of 583 ATTACHMENT 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY WITHIN THE CITY OF ARROYO GRANDE (MARCH 2023 AND ONGOING STORM EVENTS BEGINNING DECEMBER 27, 2022) WHEREAS, on January 18, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about 8:00 am on January 4, 2023, due to the storm events that began on December 27, 2022; and WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5259 at its regular meeting on January 24, 2023; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the ongoing storm events on February 14, 2023, February 28, 2023, March 14, 2023, March 28, April 11, April 25, 2023, May 9, 2023, May 23, 2023; and WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a Proclamation of a State of Emergency ("Governor's Proclamation") related to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California relating to severe winter storms, flooding, landslides, and mudslides, and enabling public agencies in impacted counties that suffered damage or losses from the storms eligible to apply for federal disaster assistance; and WHEREAS, on January 9, 2023, the County Administrative Officer of San Luis Obispo issued a Proclamation of Local Emergency relating to severe winter storms and a series of atmospheric river systems that struck San Luis Obispo County, bringing high winds, substantial precipitation, and river, stream and urban flooding; and Page 40 of 583 RESOLUTION NO. PAGE 2 WHEREAS, on January 17, 2023, the Department of Homeland Security amended the major disaster declaration issued in January 14, 2023 related to the January 2023 storm events to add San Luis Obispo County as an affected county, enabling Arroyo Grande residents who had damage or losses from the storms to apply for Federal Emergency Management Agency (FEMA) disaster assistance; and WHEREAS, on March 11, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about March 9, 2023, in response to the latest series of atmospheric river systems and the damage to the City due to the storm events that began on December 27, 2022; and WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5273 at its regular meeting on March 14, 2023; and WHEREAS, the City Manager's March 11 , 2023 proclamation followed a County of San Luis Obispo issued Proclamation of Local Emergency on March 10, 2023 for the entire County due to severe storms; and WHEREAS, on March 10, 2023, President Biden approved a California Emergency Declaration beginning on March 9, 2023, ordering Federal assistance to supplement State, tribal and local response efforts; and WHEREAS, the ongoing atmospheric rivers caused significant flooding of City infrastructure and streets, as well as homes in Arroyo Grande; and WHEREAS, adopting this Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act ("CEQA") because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that: 1. The recitals set forth herein are true, correct and incorporated by reference. 2. A local emergency is declared to continues to exist throughout the City of Arroyo Grande (see Resolution No. 5259), and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor's Proclamation of a State of Emergency on January 4, 2023; the Page 41 of 583 RESOLUTION NO. PAGE 3 President of the United States' Declaration of a National Emergency on January 8, 2023; and related orders and directives. 3. A local emergency is declared to continue to exist throughout the City of Arroyo Grande (see Resolution Nos. 5269 and 5273) resulting from subsequent storm events, and the City has been undertaking, and will continue in effect through termination of this emergency, to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of the Governor's Proclamation of a State of Emergency on January 4, 2023; the President of the United States' approval of a California Emergency Declaration beginning January 8, 2023; the County of San Luis Obispo's Proclamation of a Local Emergency on March 10, 2023; and related orders and directives. On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 13th day of June, 2023. Page 42 of 583 RESOLUTION NO. PAGE 4 CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: WHITNEY McDONALD, CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN, CITY ATTORNEY Page 43 of 583 �p,RR0Y0 /O 011'' tNCORPORAT�l7 9 6 - O JULY 10, 1911 cQE1FO�P MEMORANDUM TO: City Council FROM: Whitney McDonald, City Manager Bill Robeson, Assistant City Manager/Public Works Director BY: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Consideration of Authorizing the Display of the Juneteenth Flag During the week of June 16-23, 2023, at City Hall DATE: June 13, 2023 SUMMARY OF ACTION: Authorization of the display of the Juneteenth Flag at City Hall for the week beginning on June 16 through June 23, 2023, in recognition of the Juneteenth National Independence Day. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no financial impact and minimal impact on personnel resources related to authorizing the display of the Juneteenth Flag. RECOMMENDATION: Authorize the display of the Juneteenth Flag for the week beginning on June 16 through June 23, 2023, at City Hall. BACKGROUND: The City's adopted Flag Display Policy (Attachment 1) outlines the procedures and standards for the display of flags at City facilities, including the display of commemorative flags at City Hall and Heritage Square Park. As set forth in the policy, commemorative flags may only be displayed, at the request of a Council Member, after being authorized by a vote of 4/5 members of the City Council and as an expression of the City's official sentiments. Upon City Council authorization of the display of a commemorative flag, the City will display it at City Hall and/or Heritage Square Park during the designated period. Juneteenth marks the day when federal troops arrived in Galveston, Texas in 1865 to ensure that all enslaved people were freed. Juneteenth honors the end of slavery in the United States and is considered the longest-running African American holiday. Juneteenth became a state holiday in Texas in 1980, and a number of other states Item 9.e. Page 44 of 583 City Council Consideration of Authorizing the Display of the Juneteenth Flag During the week of June 16-23, 2023, at City Hall June 13, 2023 Page 2 subsequently followed suit. On June 17, 2021, President Joe Biden signed the Juneteenth National Independence Day Act into law. Juneteenth is observed on June 19th each year, commemorating the emancipation of the last enslaved African Americans in Texas on June 19, 1865. ANALYSIS OF ISSUES: City Hall has two flag poles and the City of Arroyo Grande has historically displayed the United States Flag, the California State Flag, and the Arroyo Grande City Flag. The United States Flag is also displayed at other City facilities such as the Recreation Services Building at Elm Street Park and at the Public Works Corporate Yard. The Police Station also has three flag poles that can be used to display flags. The City's flagpoles are not intended to serve as a forum for free expression by the public. Rather, the City's flagpoles are to be used exclusively by the City, where the City Council may display a commemorative flag as a form of government expression. The City will not display a commemorative flag based on a request from a third party, nor will the City use its flagpoles to sponsor the expression of a third party. Instead, the policy states that such flag, as an expression of the City's official sentiments, must be requested by a member of the City Council itself. The Government Speech Doctrine, defined by the United States Supreme Court, establishes that a government organization, such as the City of Arroyo Grande, may advance its own expression without requiring viewpoint neutrality when the government itself is the speaker, so long as its expression does not show religious preference or encourage a certain vote in an election. Therefore, the City could act, based on the Policy, to display a commemorative flag as a form of government expression, so long as the commemorative flag does not show religious preference or encourage a certain vote in an election. Consequently, if the City Council authorizes display of a commemorative flag, the display of the commemorative flag would be an exercise of government expression, where the City is the speaker (i.e., government speech). Mayor Pro Tern Barneich and Mayor Ray Russom have requested that the City Council consider authorizing the display of the commemorative Juneteenth Flag. The Juneteenth Flag uses the red, white, and blue of the United States flag to signify that enslaved people in the United States and their descendants all were and are Americans. The white star and its burst symbol on the flag represent newness and freedom. An image of the Juneteenth flag is provided below. Item 9.e. Page 45 of 583 City Council Consideration of Authorizing the Display of the Juneteenth Flag During the week of June 16-23, 2023, at City Hall June 13, 2023 Page 3 oo 111 r, As the City is also displaying the Pride Flag during the month of June 2023 pursuant to unanimous Council direction provided at the regular City Council meeting held on May 23, 2023, it is recommended that the Juneteenth Flag be added to the first of two existing City Hall flag poles and under (at least a 6 inch separation) the existing U.S. Flag, while the Pride Flag is currently being flown on the second existing pole under the State and City of Arroyo Grande Flags. This follows the U.S. Department of Veterans Affairs guidelines for displaying the U.S. Flag with other flags, that requires the U.S. Flag appear on the viewer's left and/or at the highest point in a pole display. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Authorize the display of the Juneteenth Flag during the week of June 16-23, 2023, at City Hall. 2. Do not authorize display of the Juneteenth Flag; or 3. Provide other direction to staff. ADVANTAGES: The display of the Juneteenth Flag represents the commemoration of the end of slavery in America, and the signing of S. 475 establishing Juneteenth National Independence Day, June 19, as a legal public holiday. The display of the Juneteenth Flag demonstrates the City's commitment to diversity, equity, inclusivity, and justice. DISADVANTAGES: No disadvantages have been identified by displaying the Juneteenth Flag. ENVIRONMENTAL REVIEW: No environmental review is required for this item. Item 9.e. Page 46 of 583 City Council Consideration of Authorizing the Display of the Juneteenth Flag During the week of June 16-23, 2023, at City Hall June 13, 2023 Page 4 PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City's website in accordance with Government Code Section 54954.2. Attachments: 1. Resolution 5083 and City of Arroyo Grande Policy on Display of Flags Item 9.e. Page 47 of 583 ATTACHMENT 1 RESOLUTION NO. 5083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A FLAG DISPLAY POLICY WHEREAS, the City of Arroyo Grande currently displays the United States Flag and the State of California Flag at the Arroyo Grande City Hall; and WHEREAS, the City of Arroyo Grande does not have a policy regarding the display of flags; and WHEREAS, the City Council desires to establish a policy that provides guidance and standards for the outdoor display of flags at City facilities, including commemorative flags other than the United States flag, the State of California flag, and City flags; and WHEREAS, in adopting this Policy, the City Council desires to reflect the dignity of the flags flown at City-owned or City-maintained facilities, as well as the role of the Arroyo Grande City Hall as an inclusive gathering location and local symbol of government and democracy; and WHEREAS, in adopting this flag display policy, the City Council declares that flags and flagpoles owned or maintained by the City of Arroyo Grande are not intended to serve as a forum for free expression by the public, but rather as a nonpublic forum for the display of the United States flag, the State of California flag, City flags, and any commemorative flag authorized by the City Council as an expression of the City Council's official sentiments (government speech); and WHEREAS, in adopting this Policy, the City Council declares that the following flags shall not be considered commemorative flags that can be displayed or flown on City owned or maintained flagpoles: 1) flags of a particular religious movement or creed to avoid the appearance of City government endorsing religion or a particular religious movement or creed; 2) flags of a political party to avoid the appearance of City government endorsing a political party; and 3) flags advocating a certain outcome in an election. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. The recitals set forth herein are true, correct and incorporated herein by this reference. 2. The City of Arroyo Grande Policy on Display of Flags, attached hereto as Exhibit A and incorporated herein by reference, is hereby adopted. 3. This Resolution shall be effective immediately upon its adoption. Page 48 of 583 Page 49 of 583 Page 50 of 583 Page 51 of 583 Page 52 of 583 Page 53 of 583 Page 54 of 583 Item 9.f. MEMORANDUM TO: City Council FROM: Whitney McDonald, City Manager BY: Isaac Rosen, City Attorney SUBJECT: Approval of an Agreement Releasing Via Quitclaim the County’s Interest in City’s 400 W. Branch Real Property DATE: June 13, 2023 SUMMARY OF ACTION: Consideration of the attached, negotiated agreement with the County of San Luis Obispo, releasing the County’s interest in the approximately 4.26 acres at 400 W. Branch, Arroyo Grande (“Site”) via quitclaim deed, in exchange for City agreeing to use at least 25% of the proceeds of the City’s sale or lease of the Site for development of a new community center or other municipal facilities within Arroyo Grande (“Agreement”). IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no direct financial impact related to the consideration of the Agreement with respect to 400 W. Branch. The Agreement does, however, set aside 25% from the eventual sale or lease price associated with the disposition of the Site for an identified, future City use. RECOMMENDATION: 1) Authorize approval of the attached Agreement with the County in substantially final form, subject to minor changes approved by the City Manager in consultation with the City Attorney as necessary to effectuate the intent of the parties , and the recordation of the subject quitclaim deed with the County Registrar. 2) Make findings that approval of the Agreement with the County is not a project subject to the Califo rnia Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378). BACKGROUND: The City is planning the sale of certain City-owned parcels of land to eligible bidders. One planned disposition is for the Site at 400 W. Branch Street. The Site was formally declared surplus land by the City Council last year, and the City is current moving through the Page 55 of 583 Item 9.f. City Council Releasing Via Quitclaim the County’s Interest in City’s 400 W. Branch Real Property June 13, 2023 Page 2 required Surplus Land Act process under State law. The City has a significant history with the County as it relates to the Site, the background of which is articulated in detail within the Recitals of the attached, negotiated Agreement. In short, when the City first acquired the Site, it accepted a restriction on the real property, that limited its development to municipal use. A subsequent agreement executed with the County provided that the Site could be used for municipal facilities, with other (allowed but restricted) uses if the County Board of Supervisors approved. The City has been negotiating an agreement with the County, by which the County agrees to formally waive their interest in the Site , in exchange for an agreement specifying how a portion of the disposition price for the Site will be used. The attached Agreement reflects those negotiations. ANALYSIS OF ISSUES: Although no formally recorded deed restriction appears on the preliminary title report for the Site, there are binding agreements executed between the City and County that restrict how the Site may be developed. The parties have been negotiating an agreement by which the County formally agrees to release any and all interest in the Site, allowing the City the right to dispose of that real property free and clear. In agreeing to relinquish any interest in the Site via quitclaim deed, the County is requiring the City agree to use at least twenty-five percent (25%) of the net proceeds from the sale or lease of the Site for the development of a new community center or other municipal facilities within Arroyo Grande (“Community Center Payment”). If the City has not made that set aside Community Center Payment within 5-years of the disposition of the Site, the City is required to meet and confer with the County (and every 5 years after that time) to discuss the anticipated time period associated with the expenditure of that Community Center Payment. The City Manager and City Attorney recommend approval of the attached Agreement as a compromise that ensures the County will release their interest in the Site . By doing so the City has assurances that the County will not seek to assert any rights when that real property is ultimately disposed of by the City to a third party. The City and County are collaborating on the form of quitclaim deed that will be incorporated as an exhibit, to ensure it can be recorded with the County Record once the parties approve the substantive terms of this Agreement. The County Board of Supervisors is tentatively scheduled to consider this Agreement on July 11, 2023. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve the attached, negotiated agreement with the County of San Luis Obispo, releasing the County’s interest in 400 W. Branch, Arroyo Grande via quitclaim deed; or Page 56 of 583 Item 9.f. City Council Releasing Via Quitclaim the County’s Interest in City’s 400 W. Bra nch Real Property June 13, 2023 Page 3 2. Provide other direction to staff. ADVANTAGES: As described above, approval of the Agreement will ensure the County does not assert any interest on the 400 W. Branch real property before, during or after the City’s planned disposition of the Site. DISADVANTAGES: No disadvantages have been identified by approval of the Agreement. ENVIRONMENTAL REVIEW: Approval of the Agreement with the County is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378). PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance wi th Government Code Section 54954.2. Attachments: 1. Agreement between the City and County Releasing Via Quitclaim the County’s Interest in City’s 400 W. Branch Real Property Page 57 of 583 65501.00003\41322131.2 ATTACHMENT 1 1 AGREEMENT (400 W. Branch Street) THIS AGREEMENT is made this ____day of __________, 2023, by and between the City of Arroyo Grande, California, a municipal corporation (hereinafter “City”) and the County of San Luis Obispo (hereinafter “County”). RECITALS WHEREAS, in 1989, the City Council of the City of Arroyo Grande adopted Resolution 2293, a copy of which is attached hereto as Exhibit A and incorporated herein by reference, whereby the City purported to accept certain property, consisting of approximately 4.26 acres located at 400 W. Branch Street, from Mid Coast Land, which property is described in Exhibit B, attached hereto and incorporated herein by reference (the “Property”). The transfer was subject to deed restrictions limiting development to municipal office space use and conveying it to the County if it was not developed within ten years. Resolution 2293 referenced an exhibit with conditions stated thereon in the form of transfer of interest from Mid Coast Land and others; however, there is no exhibit attached and no transfer of ownership occurred as a result of Resolution 2293; and WHEREAS, in 1991 the City Council of the City of Arroyo Grande amended Resolution 2293 by adopting Resolution 2438, a copy of which is attached hereto as Exhibit C and incorporated herein by reference, whereby the City accepted the Property, but amending the transferor to be Royal Oaks Estates and allegedly correcting the legal description. Resolution 2438 also included a provision that the Property was subject to deed restrictions, this time limiting development to municipal use and conveying it to the County if it was not developed within ten years; and WHEREAS, in 1993 an agreement with the County was executed (the “1993 Agreement”), a copy of which is attached hereto as Exhibit D and incorporated herein by reference, Section 2, purported to amend the deed restriction to provide that the Property may be used for municipal facilities or, with the prior approval of the Board of Supervisors, leased to a nonprofit organization to fulfill a charitable purpose, including youth recreation, and contained a clause that if the provision was violated, the Property would revert back to the County; and WHEREAS, the 1993 Agreement asserted that the City was the fee owner of Parcel 1 of Map AG-76-451, which is the property affected by the deed restriction amendment; however, Map AG-76-451 predated the subdivision of the property and in 1993 the referenced parcel no longer existed, having been subdivided into three parcels (only one of which the City owned, and which was referenced in the 1989 and 1991 Resolutions and the Partnership Grant Deed by which the Property was conveyed); and WHEREAS, in the 2009 Memorandum of Understanding (“MOU”) by and between the County of San Luis Obispo and the City of Arroyo Grande Regarding Acquisition of Property for the New Arroyo Grande Public Safety Facility and Removal of Deed Restriction on Recreation Site, a copy of which is attached hereto as Exhibit E and Page 58 of 583 65501.00003\41322131.2 ATTACHMENT 1 2 incorporated herein by reference, the City requested to remove the deed restriction from 1 acre of the total Property for the future sale of up to four residential lots to assist the City with the cost of developing a future recreation center on the remainder of the Property; and WHEREAS, neither Resolution 2293, Resolution 2438, the 1993 Agreement, nor any deed restriction was ever properly recorded against the Property and no deed restriction appears on the preliminary title report for the Property; and WHEREAS, in 2006, the City executed a Lease Agreement with the 5 Cities Community Service Foundation (the “Foundation”) related to the construction and operation of a community sports and recreational facility on the Property. In April of 2010, the City and the Foundation then entered into a Development Agreement to facilitate the Foundation's construction and operation of a 53,712 square foot community sports and recreation center on the Property. The Foundation did not pursue the project and the City has indicated that the Lease has been or will be terminated; and WHEREAS, City staff has evaluated the Property for its potential to be used for City work or operations, and has determined that it is not suitable for the City's use. It is not otherwise being used by the City and no planned City facility or building that the City can financially afford is feasible to develop on the site; and WHEREAS, the City is now seeking to sell the Property and has declared the Property non-exempt surplus property pursuant to the Surplus Lands Act (Government Code Section 54220 et seq.), which requires that public entities must provide Notices of Availability to housing sponsors for the purpose of developing low and moderate income housing, and must also engage in good faith negotiations to sell the property with any housing sponsor that expresses an interest in acquiring the property; and WHEREAS, the parties recognize that the deed restrictions referenced in the Resolution accepting the Property from Royal Oaks Estates and the 1993 Agreement between the County and the City, as well as the Lease and Development Agreement with the Foundation, all create clouds and impediments to the ultimate sale and disposal of the Property, which interests will also need to be disclosed in the Notice of Availability. Therefore, those clouds likely could impede the development on the Property; and WHEREAS, the original intentions of the parties with regard to the use of the Property that were contemplated when the City acquired the Property in 1991, as well as the modification of the restrictions by the 1993 Agreement with the County, are no longer relevant or necessary and the parties mutually desire to remove any clouds on the title of the Property that may exist as a result of those documents. NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed by and between the parties as follows: 1. Recitals. The foregoing recitals are true and correct and incorporated herein. Page 59 of 583 65501.00003\41322131.2 ATTACHMENT 1 3 2. 1993 Agreement. County hereby agrees that the restrictions, agreements, and covenants set forth in the 1993 Agreement shall have no further force or effect with respect to the Property and shall cease to be an encumbrance on the Property. The County hereby waives any rights or claims that it may have under the 1993 Agreement or to the Property as of the execution of this Agreement. 3. Quitclaim Deed. County hereby agrees to execute a Quitclaim Deed in the form attached hereto as Exhibit F and incorporated herein by reference in favor of City. As of the date upon which the Quitclaim Deed is recorded in the Official Records of San Luis Obispo County, California, County will release and relinquish any and all interest it may have in the Property, including, but not limited to, any interest that may have been created by Arroyo Grande City Council Resolutions 2293 or 2438 or the 1993 Agreement. 4. Proceeds. In the event that the Property is sold or leased to a third party, within a reasonable amount of time after such sale or lease, City agrees to pay at least twenty- five percent (25%) (the “Community Center Payment”), of the net proceeds from the sale or lease of the Property for the development of a new community center or other municipal facilities within the Arroyo Grande area. Upon demand, City shall provide County with confirmation that it has complied with this section. In the event City fails to pay the Community Center Payment within five (5) years from the sale or lease of the Property, City shall meet and confer with the County, and every five years thereafter, about the anticipated time period for the expenditure of said funds. City’s meet and confer obligation shall cease once the funds are fully expended. 5. Acknowledgment of 2009 MOU. Notwithstanding anything herein, City and County agrees that nothing in this Agreement shall amend or modify any of the terms, conditions and obligations of the 2009 MOU. 6. Modification. No modification of this Agreement shall be effective unless set forth in a writing signed by all parties. 7. Judicial Enforcement. Enforcement shall be by proceeding at law or in equity, either to restrain a violation or an attempted violation or by suit to recover damages against any person or persons violating or attempting to violate any term, condition, covenant or restriction contained herein. 8. Governing Law. This Agreement has been executed and delivered in, and shall be interpreted, construed and enforced pursuant to and in accordance with the laws of the State of California. 9. Enforceability. If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 10. Attorney’s Fees. If suit, arbitration or other action of any type or nature is brought to enforce any of the terms and conditions of this Agreement, be it in law or in equity, the Page 60 of 583 65501.00003\41322131.2 ATTACHMENT 1 4 prevailing party shall be entitled to an award of its attorney’s fees in addition to all other costs and/ or expenses of collection, suit, arbitration and/ or other action taken. 11. Authority of Parties. All persons executing this Agreement on behalf of a party warrant that they have the authority to execute this Agreement on behalf of that party. 12. Counterparts. This Agreement may be executed in one or more counterparts and each shall be deemed an original and all, taken together, shall constitute one and the same instrument. [Signatures on following page.] IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. CITY OF ARROYO GRANDE: By: Caren Ray Russom, Mayor ATTEST: Jessica Matson, City Clerk County of San Luis Obispo By: Chair, Board of Supervisors APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: Rita Neal, County Counsel Page 61 of 583 65501.00003\41322131.2 ATTACHMENT 1 5 STATE OF CALIFORNIA ) ) ss COUNTY OF _____________ ) On ________________, before me, __________________________, personally appeared ________________________________ personally known to me (or proved to me on the basis of satisfactory evidence) to be the person[s] whose name[s] [is or are] subscribed to the within instrument, and acknowledged to me that [he or she or they] executed the same in [his or her or their] authorized [capacity or capacities], and that by [his or her or their] signature[s] on the instrument the persons[s], or the entity upon behalf of which the person[s] acted, executed the instrument. WITNESS my hand and official seal. ____________________________ [Signature of Notary Public] Page 62 of 583 EXHIBIT A Page 63 of 583 Page 64 of 583 EXHIBIT B DESCRIPTION Lot C of Tract No. 1930, in the City of Arroyo Grande, County of San Luis Obispo, State of California, according to the map thereof, recorded August 2, 1988 in book 14, Page 73 of Maps, in the Office of the County Recorder of said County, and as amended by Certificate of Correction recorded February 7, 1989 in Book 3266, Page 428 of Official Records. Except therefrom an undivided 5/12ths interest in and to all oil, gas and other hydrocarbon substances produced on said land, as reserved by William Quaresma, Joseph Quaresma, Edward Quaresma, Eveline Lovacz, formerty Eveline Quaresma, Ernest Olive and Lucille Olive Simas, in deed dated January 3, 1952 and recorded January 28, 1952 in Book 643, Page 426 of Official Records. Said surface rights have been relinquished by certain documents recorded December 29, 1977 in Book 2036, Page 749 through 752 of Official Records; January 9, 1978 in Book 2039, Page 2 of Official Records; and August 17, 1979 in Book 2178, Page 840 of Official Records. (END OF DESCRIPTION) Page 65 of 583 EXHIBIT C Page 66 of 583 EXHIBIT D Page 67 of 583 Page 68 of 583 Page 69 of 583 Page 70 of 583 Page 71 of 583 Page 72 of 583 EXHIBIT E Page 73 of 583 Page 74 of 583 Page 75 of 583 Page 76 of 583 Page 77 of 583 Page 78 of 583 65501.00001\41367390.1 EXHIBIT F RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: _____________ _____________ _____________ _____________ Above Space for Recorder’s Use Assessor’s Parcel Number: QUITCLAIM DEED FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged , the County of San Luis Obispo , a public agency (“Grantor”), hereby remises, releases, and forever quitclaims to City of Arroyo Grande (“City”) all rights, title to, and interest in that property described and shown in Exhibit A, attached hereto ("Property"). IN WITNESS WHEREOF, Grantor has caused this instrument to be executed on the date set forth below. DATED: __________________ GRANTOR: COUNTY OF SAN LUIS OBISPO Name: ______________________________ Its: [Signatory] Page 79 of 583 65501.00001\41367390.1 EXHIBIT F ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) ) ss. County of _______________) On _________________________ before me, __________________________________ (insert name and title of the officer) personally appeared _____________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ______________________________ ( S e a l ) Page 80 of 583 65501.00001\41367390.1 EXHIBIT F EXHIBIT A THE LAND REFERRED TO HEREIN IS SITUATED IN THE CITY OF ARROYO GRANDE, COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNIA, AND IS DESCRIBED AND DEPICTED AS FOLLOWS: INSERT LEGAL DESCRIPTION AND VISUAL OF PROPERTY Page 81 of 583 Item 9.g. MEMORANDUM TO: City Council FROM: Whitney McDonald, City Manager Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Consideration to Authorize a Request for Proposals (RFP) to Conduct a Voter Opinion Survey and Public Education Services for a Potential Future Ballot Measure DATE: June 13, 2023 SUMMARY OF ACTION: Consider publishing a Request for Proposals (RFP) for voter opinion survey (“polling”) services as well as public education services for a potential future ballot measure. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: $115,000 for voter opinion survey and public education services has been identified in the preliminary Fiscal Year 2023-25 Biennial Budget. Significant staff resources will be utilized to coordinate the efforts. RECOMMENDATION: Authorize the City Manager to publish a Request for Proposal s (RFP) for Voter Opinion Survey and Public Education services for an amount not to exceed $115,000. BACKGROUND: In August 2019, Council authorized the City Manager to enter into a Consultant Services Agreement with True North for voter opinion survey services for a potential Transaction & Use Tax (Sales Tax) measure on the November 2020 ballot. Polling was conducted in the Fall of 2019 and results were presented to Council in January 2020. In June 2020 Council discussed bringing forward a 1% Sales Tax measure on the November 2020 ballot and ultimately chose not to pursue the ballot initiative due the effects of the COVID - 19 pandemic. Approximately two years later, having continued to identify significant funding needs, particularly for the City’s infrastructure, pavement maintenance, stormwater systems, and sidewalks, the City Council again discussed the potential for seeking additional Sales Tax revenue through a new ballot measure. On May 24, 2022, Council approved placing a 1% local Sales Tax measure, Measure D-22, on the November 8, 2022 ballot. Page 82 of 583 Item 9.g. City Council Consideration to Authorize a Request for Proposals (RFP) to Conduct a Voter Opinion Survey and Public Education Services for a Potential Future Ballot Measure June 13, 2023 Page 2 On November 8, 2022, a General Municipal Election was held in the City which included Measure D-22, asking voters if the City shall be authorized to increase the Sales Tax by 1% to fund maintenance and repair of streets, sidewa lks, stormwater and drainage facilities, and for other City programs and facilities. Measure D-22 did not pass, with 45.64% of the votes in favor of the measure. On March 2, 2023, Council participated in a goal-setting study session and identified seven priorities: 1. Funding: New Revenue Sources, Economic Development; 2. Five Cities Fire Authority; 3. Address Current Infrastructure Needs; 4. General Plan; 5. Water Resilience; 6. Homeless/Housing; and 7. Staff Resources/Employee Attraction and Retention The top four priorities were identified as the City’s focus for the upcoming two-year budget process. ANALYSIS OF ISSUES: When considering whether to place a ballot measure before the voters, cities generally undertake the following process: 1. Identify needed services and funding to provide those services; 2. Survey a statistically valid sample of residents to objectively evaluate voter preferences about a local ballot measure; 3. The City Council considers providing direction to City staff on whether to move forward with a ballot measure; 4. If moving forward with a ballot measure, the City provides public education that effectively communicates about the measure, including how measure funds could be used and how accountability will be provided ; 5. Place a measure on the ballot and await election results. As discussed during several City Council meetings over the past three years, the City is facing significant financial constraints due to is current revenue sources not keeping pace with increasing costs of services, supplies, and capital projects. For example, the City’s pavement engineering expert has advised that the City requires $6.25 million in investments every year in order to maintain the current pavement condition index, which is already bordering on “poor.” Historically, the Cit y has been able to invest an average of approximately $1.25 million each year. Other significant funding challenges include the City’s fire and emergency services provided by the Five Cities Fire Authority. The City’s required contribution to the FCFA is increasing by approximately $1.2 million in Fiscal Page 83 of 583 Item 9.g. City Council Consideration to Authorize a Request for Proposals (RFP) to Conduct a Voter Opinion Survey and Public Education Services for a Potential Future Ballot Measure June 13, 2023 Page 3 Year 2023-24, and it is anticipated that costs will continue to increase each year. During the City Council goal-setting study session held on March 2, 2023, the City Council identified funding, including a potential revenue measure, as a top priority for the City’s upcoming budget cycle. To help support this goal, staff recommends issuing an RFP for consultant services to complete a voter opinion survey regarding a potential revenue measure and to provide public education services surrounding a potential measure, if one is pursued. An RFP has been prepared for the combination of Voter Opinion Survey services and Public Education services for an amount not to exceed $115,000 (Attachment 1). Staff anticipates presenting to Council a proposed agreement for the identified services in August. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Authorize the City Manager to publish an RFP for Voter Opinion Surve y and Public Education services for an amount not to exceed $115,000; 2. Modify the RFP and authorize the City Manager to publish the RFP ; 3. Do not authorize the RFP; or 4. Provide other direction to staff. ADVANTAGES: Moving forward with a Voter Opinion Survey will assist the Council in identifying community perspectives on services and potential support of a future ballot measure. By including public education services in the same RFP, and potential contract for services, will allow for an efficient and coordinated approach to both the survey and outreach services should Council direct that a ballot measure be pursued. DISADVANTAGES: Contracting with professional research and public education teams is expected to cost $90,000 to $115,000. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Proposed RFP for Voter Opinion Survey and Public Education services Page 84 of 583 ATTACHMENT 1 Page | 1 REQUEST FOR PROPOSAL FOR VOTER OPINION POLLING AND PUBLIC EDUCATION AND OUTREACH SERVICES RELEASE OF RFP: JUNE 14, 2023 DEADLINE FOR PROPOSALS: JULY 21, 2023 Page 85 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education INTRODUCTION The City of Arroyo Grande (City), incorporated in 1911, is located on the California Central Coast midway between Los Angeles and San Francisco. The City is 5.45 square miles in area at an elevation of 114 feet, with a population of 18,469. The City is nestled between the Pacific Ocean, beautiful foothills, lakes, and world-class wineries, with fine homes, fine schools, and a thriving agricultural and tourism-based economy. The City seeks to request proposals for voter opinion polling and public education/outreach services for a potential ballot measure in November 2024. The last voter opinion poll was conducted in 2019. In November 2022, the City placed a 1% Transaction & Use (Sales Tax) measure on the ballot. The measure did not pass. Polling results will provide the necessary data for objective information for analysis by the City for consideration of a revenue measure on the November 2024 ballot. In the event the City moves forward with a ballot measure, the City is also seeking public education and outreach services. SCOPE OF WORK The City seeks a qualified consultant with a strong understanding of the Arroyo Grande community and demonstrated experience in business and residential community education and outreach. The City is considering submitting to the voters a local ballot measure that could generate revenue for public safety, infrastructure, and other services. Accordingly, the necessary experience and the services sought must include the following: 1. Voter opinion research and consulting services relating to revenue measures. 2. Performance of a community survey regarding a revenue measure, attitudes, and information sources, which includes, but is not limited to, a survey in relation to the forgoing (including drafting thereof). 3. Assisting with related public education and outreach on the above items (including the impact thereof), if requested. 4. Other related activities as may be requested by the City. Public opinion research, education, and outreach in relation to the forgoing is paramount for a clear understanding of community needs, attitudes and information sources regarding the potential ballot measures and to educate the community on how the ballot measures may impact the City budget and programs. These Services shall include, but are not limited to, the following: 1. Methodology Development. Develop a methodology of communication to the community. This should include planned methods of communication (e.g., meetings, phone calls, flyers, mail surveys, etc.) and public opinion research. 2. Public Opinion Research. Produce, in English and Spanish, survey(s) (by electronic/physical written and telephone) of a sample size recommended by the consultant of voters. Consultant shall: a. Develop and design a survey questionnaire (in English and Spanish) in consultation with the City, including closed-ended and demographic questions (“Survey”). b. Conduct telephone interviews using the Survey in both Spanish and English. c. Conduct an online survey using the Survey that will include at least two (2) email invite and two (2) text message reminders to those individuals that did not respond to such invitations. This includes internet hosting services for the Survey. Page 86 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education d. Generate topline and cross tabulations of Survey results in an easy-to-read and comprehensive format of the City’s choosing. e. Carry out the necessary data entry and analysis and any necessary reporting relating to the Survey. f. Develop presentation and reporting materials for the Survey, including, but not limited to, a presentation of key findings of the Survey to the City Council and City staff as requested. This shall include, but not be limited to, a PowerPoint presentation. g. Provide ongoing consultation and further analysis of the Survey and research conducted pursuant to these Services. h. Present detailed Survey and research results to the City Council if requested. i. Provide professional translation of any Services or tangible work product that is prepared and delivered pursuant to the services. j. Provide raw data from the Survey in electronic form in a file format chosen by the City. This raw data shall include, but not be limited to, the topline results of the Survey questionnaire; a complete set of crosstabs in an easy-to-read, comprehensive format; and verbatim responses to any open-ended questions. k. Provide graphic design services for all related materials. 3. Public Education and Outreach. Provide a calendar of activities and actions planned for the duration of the education and outreach effort. If the City proceeds with a ballot measure, Consultant shall engage in public education and outreach to ensure voters are informed and understand the proposed measure. This includes, but is not limited to, the following: a. Provide written and oral communication in English and Spanish as requested by the City. b. Develop webpage information for the City’s website for public review and provide content improvements when requested. c. Develop and design at least one (1) community, informational mailer. d. Provide graphic design services for all related materials. e. Facilitate community group meetings in coordination with City staff. f. Be responsible for receiving written reports/correspondence relating to all public education and outreach. 4. Reporting. Track public opinion research and education and outreach efforts and provide feedback to City staff that outlines program progress with written monthly and/or quarterly progress reports. Reports shall include information such as outreach events and activities, materials distributed, referrals, number of persons and businesses contacted, outcomes, and/or other information as requested by the City. Consultant shall also prepare information and statistical data for City Council members and City staff. 5. Additional Costs. Include cost analysis for each additional 100 responses, as outlined in #2, Public Opinion Research. Detail the statistical improvement based on receiving greater than the minimum of 300 responses. Consultant may include additional tasks and costs that are not identified in the scope of services. The consultant(s) should be prepared to provide opinion research results and recommendations to the City Council in early 2024. Page 87 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education PROJECT SCHEDULE Preliminary Schedule Tasks June 14, 2023  Release of RFP July 21, 2023  Proposals Due July 28, 2023  Complete proposal evaluations Week of July 31, 2023  Conduct finalist interviews and finalize recommendation August 23, 2023  Execute Contract September 1, 2023  Start Work January 2024  Provide information to City Council November 2024  Potential Ballot Measure PROJECT BUDGET Not to exceed $115,000 combined for both Voter Opinion Polling Services and Public Education based on projected time and resources. GENERAL TERMS AND CONDITIONS PROPOSAL REQUIREMENTS 1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (bidder) shall meet all the terms, and conditions of the Request for Proposals (RFP) project package. By virtue of its proposal submittal, the bidder acknowledges agreement with and acceptance of all provisions of the RFP specifications. 2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials. Proposal documents shall be sent either electronically to jmatson@arroyogrande.org or a paper copy can be enclosed in an envelope that shall be sealed and addressed to the City of Arroyo Grande Attn: Jessica Matson, City Clerk, 300 E. Branch Street, Arroyo Grande, CA 93420. To guard against premature opening, the proposal should be clearly labeled with the proposal title, name of bidder, and date and time of proposal opening. 3. Insurance Certificate. Each proposal must include a certificate of insurance showing: a. The insurance carrier and its A.M. Best rating. b. Scope of coverage and limits. c. Deductibles and self-insured retention. The purpose of this submittal is to generally assess the adequacy of the bidder’s insurance coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required until contract award. The City’s insurance requirements are detailed in Exhibit C. Page 88 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education 4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quantities indicated and the lump sum prices quoted by the bidder must be included in the proposal. Any lump sum bid shall be stated in figures. 5. Proposal Withdrawal and Opening. A bidder may withdraw its proposal, without prejudice prior to the time specified for the proposal opening, by submitting a written request to the City Clerk for its withdrawal, in which event the proposal will be returned to the bidder unopened. No proposal received after the time specified or at any place other than that stated in the “Notice Inviting Bids/Requesting Proposals” will be considered. 6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested as the primary submitter in more than one proposal, except an alternative proposal when specifically requested; however, an individual or business entity that has submitted a sub-proposal to a bidder submitting a proposal, or who has quoted prices on materials to such bidder, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals. 7. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged but will be permitted. However, any such oral communication shall not be binding on the City. CONTRACT AWARD AND EXECUTION 8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. See the “special terms and conditions” in Section C of these specifications for proposal evaluation and contract award criteria. By submitting a proposal, proposer agrees to the substantive terms contained within this RFP and the draft, attached Professional Services Agreement, subject to changes made in City’s sole discretion. 9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of bidders. Bidders will provide, in a timely manner, all information that the City deems necessary to make such a decision. 10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a written contract with the City within ten (10) calendar days after notice of the award has been sent by mail to it at the address given in its proposal. The contract shall be made in the form adopted by the City and incorporated in these specifications. CONTRACT PERFORMANCE 11. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages and amounts specified in Section 3.3.11 of these specifications within 10 (ten) calendar days after notice of contract award as a precondition to contract execution. Page 89 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education 12. Business License & Tax. The Contractor must have a valid City of Arroyo Grande business license & tax certificate before execution of the contract. Additional information regarding the City’s business tax program may be obtained by calling (805) 473-5400. 13. Ability to Perform. The Contractor warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with all federal, state, county, city, and special district laws, ordinances, and regulations. 14. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply with all applicable county, state, and federal laws, and City of Arroyo Grande ordinances, regulations, and adopted codes during its performance of the work. 15. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 16. Immigration Act of 1986. The Contractor warrants on behalf of itself and all subcontractors engaged for the performance of this work that only persons authorized to work in the United State pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. 17. Contractor Non-Discrimination. In the performance of this work, the Contractor agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons. 18. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City’s sole option, be extended for such periods as may be agreed upon by the City and the Contractor. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 19. Payment Terms. The City’s payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment, or services provided by the Contractor. 20. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to ascertain that the services of the Contractor are being performed in accordance with the requirements and intentions of this contract. All work done, and all materials furnished, if any, shall be subject to the City’s inspection and approval. The inspection of such work shall not relieve Contractor of any of its obligations to fulfill its contract requirements. Page 90 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education 21. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its invoices to City as a condition precedent to any payment to Contractor. 22. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Contractor further covenants that, in the performance of this work, no subcontractor or person having such an interest shall be employed. The Contractor certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder, the Contractor shall at all times be deemed an independent contractor and not an agent or employee of the City. 23. Hold Harmless and Indemnification. (a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, Page 91 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) The review, acceptance or approval of the Consultant’s work or work product by any indemnified party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance. 24. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 25. Termination for Convenience. The City may terminate all or part of this Agreement for any or no reason at any time by giving 30 days written notice to Contractor. Should the City terminate this Agreement for convenience, the City shall be liable as follows: (a) for standard or off-the-shelf products, a reasonable restocking charge not to exceed ten (10) percent of the total purchase price; (b) for custom products, the less of a reasonable price for the raw materials, components work in progress and any finished units on hand or the price per unit reflected on this Agreement. For termination of any services pursuant to this Agreement, the City’s liability will be the lesser of a reasonable price for the services rendered prior to termination, or the price for the services reflected on this Agreement. Upon termination notice from the City, Contractor must, unless otherwise directed, cease work and follow the City’s directions as to work in progress and finished goods. 26. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully abiding by any term or condition contained herein, the City may notify the Contractor in writing of such defect or failure to perform. This notice must give the Contractor a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Contractor has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Contractor to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, Page 92 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education however, any and all obligations of the Contractor’s surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the terminations thereof. In said event, the Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City’s Notice of Termination, minus any offset from such payment representing the City’s damages from such breach. “Reasonable value” includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in the Agreement payment schedule; compensation for any other work, services or goods performed or provided by the Contractor shall be based solely on the City’s assessment of the value of the work- in-progress in completing the overall work scope. The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City’s sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal. PROPOSAL CONTENT Proposal Content. Your proposal must include the following information: Submittal Forms  Proposal submittal summary.  Certificate of insurance.  References from at least three firms for whom you have provided similar services.  At least two sample voter opinion surveys and examples of related public outreach materials and/or website you have produced for a public sector client in the past five years.  Assurance that data and information regarding the required services can be provided and collaborated on digitally. Qualifications  Experience of your firm and those of sub-consultants in performing work and projects relevant to the Scope of Services outlined and described in the request.  Resumes of the individuals who would be assigned to this project, including any sub- consultants, with their corollary experience highlighted and specific roles in this project clearly described.  Standard hourly billing rates for the assigned staff, including any sub-consultants.  Statement and explanation of any instances where your firm or sub-consultant has been removed from a project or disqualified from proposing on a project. Work Program  Detailed description of your approach to completing the work.  Detailed schedule by task and sub-task for completing the work. Page 93 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education  Estimated hours for your staff in performing each phase and task of the work, including sub- consultants, so we can clearly see who will be doing what work, and how much time it will take.  Detailed budget by task and sub-task for completing the work.  Services or data to be provided by the City.  Services and deliverables provided by the Consultant(s).  Any other information that would assist us in making this contract award decision.  Description of assumptions critical to development of the response which may impact cost or scope.  Availability of consultant to present findings to City Council. Requested Changes to Terms and Conditions The City desires to begin work soon after selecting the preferred Consultant Team. To expedite the contracting process, each submittal shall include requested redlined changes to terms and conditions, if necessary. Proposal Length Proposal length should only be as long as required to be responsive to the RFP, including attachments and supplemental materials. Proposal Evaluation and Selection. Proposals will be evaluated by a review committee and evaluated on the following criteria:  Understanding of the work required by the City.  Quality, clarity and responsiveness of the proposal.  Demonstrated competence and professional qualifications necessary for successfully performing the work required by the City.  Recent team experience in successfully performing similar services.  Creativity of the proposed approach in completing the work.  Value.  Writing skills.  References.  Background and experience of the specific individuals managing and assigned to this project. As reflected above, contract award will not be based solely on price, but on a combination of factors as determined to be in the best interest of the City. After evaluating the proposals and discussing them further with the finalists or the tentatively selected contractor, the City reserves the right to further negotiate the proposed work and/or method and amount of compensation. Page 94 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education Proposal Review and Award Schedule. The following is an outline of the anticipated schedule for proposal review and contract award:  Issue RFP 06/14/2023  Receive proposals 07/21/2023  Complete proposal evaluations 07/28/2023  Conduct finalist interviews and finalize recommendation 07/31/2023 (week of)  Execute contract 08/23/2023  Start work 09/01/2023 Ownership of Materials. All original drawings, plan documents and other materials prepared by or in possession of the Contractor as part of the work or services under these specifications shall become the permanent property of the City and shall be delivered to the City upon demand. Release of Reports and Information. Any reports, information, data, or other material given to, prepared by or assembled by the Contractor as part of the work or services under these specifications shall be the property of the City and shall not be made available to any individual or organization by the Contractor without the prior written approval of the City. Copies of Reports and Information. If the City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Contractor is required to furnish in limited quantities as part of the work or services under these specifications, the Contractor shall provide such additional copies as are requested, and City shall compensate the Contractor for the costs of duplicating of such copies at the Contractor's direct expense. Required Deliverable Products. The Contractor will be required to provide:  One electronic submission - digital-ready original .pdf of all final documents. If you wish to file a paper copy, please submit in sealed envelope to the address provided in the RFP.  Corresponding computer files compatible with the following programs whenever possible unless otherwise directed by the project manager: Word Processing: MS Word Spreadsheets: MS Excel Desktop Publishing: InDesign Virtual Models: Sketch Up  City staff will review any documents or materials provided by the Contractor and, where necessary, the Contractor will be required to respond to staff comments and make such changes as deemed appropriate. ALTERNATIVE PROPOSALS  Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it believes will also meet the City's project objectives but in a different way. In this case, the Page 95 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education proposer must provide an analysis of the advantages and disadvantages of each of the alternative and discuss under what circumstances the City would prefer one alternative to the other(s).  Attendance at Meetings and Hearings. As part of the work scope and included in the contract price is attendance by the Contractor at up to one public meeting to present and discuss its findings and recommendations. Contractor shall attend as many "working" meetings with staff as necessary in performing work-scope tasks; such meetings may be telephonic or computer based using standard collaboration tools.  Accuracy of Specifications. The specifications for this project are believed by the City to be accurate and to contain no affirmative misrepresentation or any concealment of fact. Bidders are cautioned to undertake an independent analysis of any test results in the specifications, as City does not guaranty the accuracy of its interpretation of test results contained in the specifications package. In preparing its proposal, the bidder and all subcontractors named in its proposal shall bear sole responsibility for proposal preparation errors resulting from any misstatements or omissions in the plans and specifications that could easily have been ascertained by examining either the project site or accurate test data in the City's possession. Although the effect of ambiguities or defects in the plans and specifications will be as determined by law, any patent ambiguity or defect shall give rise to a duty of bidder to inquire prior to proposal submittal. Failure to so inquire shall cause any such ambiguity or defect to be construed against the bidder. An ambiguity or defect shall be considered patent if it is of such a nature that the bidder, assuming reasonable skill, ability and diligence on its part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure of the bidder or subcontractors to notify City in writing of specification or plan defects or ambiguities prior to proposal submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the proposal. To the extent that these specifications constitute performance specifications, the City shall not be liable for costs incurred by the successful bidder to achieve the project’s objective or standard beyond the amounts provided there for in the proposal. In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged ambiguity or defect in the plans and/or specifications, or any other matter whatsoever, Contractor shall immediately notify the City in writing, and the Contractor and all subcontractors shall continue to perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial, and irrespective of whether or not a change order, time extension, or additional compensation has been granted by City. Failure to provide the hereinbefore described written notice within one (1) working day of contractor's becoming aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the defect or ambiguity in the plans or specifications concerning the dispute. Page 96 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education FORM OF AGREEMENT CITY OF ARROYO GRANDE PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this _____ day of ________, 20___, by and between the City of Arroyo Grande, a municipal corporation organized under the laws of the State of California with its principal place of business at 300 E. Branch Street, Arroyo Grande, California 93420, County of San Luis Obispo, State of California ("City") and __________, a __________, with its principal place of business at _____________ ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consu ltant represents that it is experienced in providing _________ services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such professional services for the ____________ project ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional _________ consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from ___________ to ____________, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Compensation. 3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall Page 97 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education not exceed __________ ($_______) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3 Responsibilities of Consultant. 3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.3.4 Substitution of Key Personnel. Consultant has represented to City that Page 98 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: ___________. 3.3.5 City's Representative. The City hereby designates Jessica Matson, City Clerk, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.3.6 Consultant's Representative. Consultant hereby designates ___________, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. Page 99 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education 3.3.9 Period of Performance. 3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. 3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, reg ardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.3.10 Laws and Regulations; Employee/Labor Certification. 3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Page 100 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education 3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory ag ency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement. 3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy. 3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.3.11 Insurance. 3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Page 101 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement. 3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies: (A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. Page 102 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education (C) Professional Liability (Errors & Omissions): (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers. 3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions. 3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. 3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or self- insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. 3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to Page 103 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.3.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. 3.3.11.11 Additional Insurance Provisions (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial Page 104 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. 3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance Page 105 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6 Indemnification. 3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. 3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault. Page 106 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education 3.7 General Provisions. 3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.7.2 Independent Contractors and Subcontracting. 3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders. 3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent. 3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: __________________ __________________ __________________ ATTN: ____________ City: City of Arroyo Grande 300 E. Branch Street Arroyo Grande, CA 93420 ATTN: Jessica Matson, City Clerk Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Page 107 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education 3.7.4 Ownership of Materials and Confidentiality. 3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establi sh where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any Page 108 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any public ity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action. 3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Luis Obispo County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. 3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Page 109 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.7.20 Counterparts. This Agreement may be signed in counterparts, each of Page 110 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education which shall constitute an original. 3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE] Page 111 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ARROYO GRANDE AND ________________ IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF ARROYO GRANDE [CONSULTANT] By: Its: Printed Name: By: Its: Printed Name: Approved By: Caren Ray Russom Mayor Approved as to Form: _____________________________________ Isaac Rosen, Best Best & Krieger LLP City Attorney Attested By: Jessica Matson, City Clerk Page 112 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education EXHIBIT "A" SCOPE OF SERVICES Page 113 of 583 City of Arroyo Grande RFP for Voter Opinion Polling/Public Education EXHIBIT "B" SCHEDULE OF SERVICES Page 114 of 583 EXHIBIT "C" COMPENSATION Page 115 of 583 Item 9.h. MEMORANDUM TO: City Council FROM: Bill Robeson, Assistant City Manager/Public Works Director SUBJECT: Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments DATE: June 13, 2023 SUMMARY OF ACTION: Approval of the Engineer’s Reports and adoption of the associated Resolutions declaring the City’s intention to levy and collect assessment fees for maintenance and landscaping for the Parkside Village Assessment District and Grace Lane Assessment District and the Arroyo Grande Landscaping and Lighting Assessment District No. 1 within Tract 1769. No changes to the assessment fee amounts are proposed a t this time nor are any new improvements or substantial changes in existing improvements proposed for Fiscal Year (FY) 2023-24. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The City created three assessment districts to provide landscaping and other specified maintenance. The assessments are placed on the affected property owner’s tax roll each year. The total amount of revenue to be received from the assessment districts in FY 2023-24 is approximately $56,298. RECOMMENDATION: 1) Approve the Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2023-2024; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 202 3-2024; 3) Set a public hearing for June 27, 2023 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments; and 4) Make findings that the Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure Page 116 of 583 Item 9.h. City Council Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments June 13, 2023 Page 2 will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) BACKGROUND: Arroyo Grande Landscaping and Lighting Assessment District No.1 within Tract 1769 On June 9, 1992, Arroyo Grande Landscaping and Lighting Assessment District No. 1 within Tract 1769 was created to provide landscaping and lighting improvements and maintenance for Tract 1769. The total assessment was $100 per parcel located within Tract 1769 (a total of $3,000). Improvements in Landscaping and Lighting Assessment District No. 1 include but are not limited to landscaping and ornamental vegetation in the public rights of way. Current status:  Assessment income remains at $3,000 annually.  Potential Annual Expenditures (work improvements), if done annually, would exceed the annual fund balance by approximately $300.  Expenditures/Work Improvements are completed as funding accumulates to a point where costs can be covered. If no services are needed and/or the annual engineering report is less in scope, these fees are not expended and can be ca rried over to the next fiscal year fund balance.  The work improvements to be financed and maintained through this particular assessment district are related to landscape maintenance only. These services do not cover public safety work such as fire and fuel management as required in other districts. Parkside Village Assessment District On November 8, 2005, at the request of Parkside Village LLC, the sole owner and developer of the Parkside Village Subdivision (Tract 2310), the City Council approved the formation of the Parkside Village Assessment District. The improvements (maintenance and servicing) in the Parkside Village Assessment District include, but are not limited to:  Areas bordering Farroll Road, Bakeman Lane entrances, behind and along Bakeman Lots 10, 11, 12 and 13 of Phase 1;  Mini park pedestrian pathway easement and drainage basin;  Fencing, gates and walls bordering Farroll Road, Bakeman Lane entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park and drainage basin;  Pathway easement, lighting and all improvements between lots 1, 2, and 3 between Dixson Street and the mini park, the mini park and all improvements t o include walkways, play area, benches and basketball court on Lot 24; and  Drainage retention basin, and all improvement including the water separator on Lot 25 and French drains along the East boundary of Tract 2310 -2. Page 117 of 583 Item 9.h. City Council Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments June 13, 2023 Page 3 Current status:  Assessment income remains at $43,966 annually.  Potential Annual Expenditures (work improvements) average $30,000 to $35,000 annually and do not exceed the annual income.  Expenditures/Work Improvements are completed as needed and through a licensed landscape contractor.  The work improvements to be financed and maintained through this particular assessment district are landscaping and irrigation of common areas, maintenance of fencing and block walls, maintenance of a detention basin and drainage facilities, and partial park maintenance. The expanded infrastructure (detention basin, surrounding metal fencing and small park) require a larger fund balance in anticipation of eventual replacement of these facilities. Assessment income not spent on annual maintenance is accrued to cover these replacement costs in the future. Anticipated work in the next FY 2024-25 for the Parkside Village Assessment District is the replacement of the playground equipment and other improvements to the park area. In coordination with residents, conceptual design will take place. Using the results of the conceptual design, cost estimates will be developed and reviewed to create a preliminary project that will also have full consultations with the resident group prior to the bidding and awarding of the project. Grace Lane Assessment District On November 28, 2006, at the request of Vista Robles LLC, the sole owner of the Grace Lane Subdivision (Tract 2236) at that time, the City Council approved the formation of the Grace Lane Assessment District. The annual assessments are $460 or $608 per parcel for a total annual assessment of $9,332. Maintenance and servicing of the improvements in the District include but are not limited to: 1) a pedestrian trail across the open space property (Lot B) including, but not limited to, the existing informal hiking trail currently passing through Lot B, signage, and fencing; 2) common areas and facilities, including but not limited to the open space parcels and drainage facilities; 3) open space maintenance in accordance with fuel modif ication specifications; and 4) the common drive area (not within the parcel boundaries) and associated improvement for Lots 16 through 19. Current status:  Assessment income remains at $9,332 annually.  Potential Annual Expenditures (work improvements) average $10,000 and are beginning to exceed the annual income.  Contractual services costs through the California Conservation Corps (CCC) are steadily increasing but have also kept the overall maintenance costs lower du e to the routinely lower costs of labor versus a private contractor. Page 118 of 583 Item 9.h. City Council Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments June 13, 2023 Page 4  Expenditures/Work Improvements are completed as needed and through a 3 -year service contract with the CCC.  The work improvements to be financed and maintained through this particular assessment district are fuel modification in common areas and the adjacent large open space area; maintenance of drainage easement area and storm drain facilities; public trail maintenance; and a seal coat approximately every 5 years and a 2” A.C. overlay approximately every 20 years to the common driveway area to lots 16-19.  A seal coat application was anticipated last year, however, after a field evaluation, it was determined that the seal coat application could be delayed. A recent evaluation confirmed the need for a new seal coat this fiscal year to the common area of the driveway that accesses lots 16-19. This common driveway is located directly across the street from Grace Bible Church. At the April 11, 2023 City Council meeting, the Council adopted Resolution Nos. 5281, 5282, and 5283 ordering the preparation and filing of annual engineer’s reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract No. 1769. Subsequently, draft Engineers’ Reports were prepared by a consultant under contract with the City, which are on file with the City Clerk and have been provided to the City Council. ANALYSIS OF ISSUES: The California Streets and Highways Code Sections 22500 et seq., (California Landscape and Lighting Act of 1972) (Act), contains the process by which local governmental agencies form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas. The Act requires the City to complete the following process each fiscal year in order to levy and collect assessments:  Adopt a Resolution describing any proposed new improvements or any substantial changes in existing improvements and ordering prepa ration and filing of an engineer’s report. The City Council adopted Resolution Nos. 5281, 5282, and 5283 on April 11, 2023, ordering the preparation of engineer’s reports for the three Assessment Districts. No new improvements or substantial changes in existing improvements are proposed for FY 2023-24.  Approve the Engineer’s Report and adopt a Resolution of Intention declaring the City Council’s intention to levy and collect assessments under the subject assessment districts for the upcoming fiscal year. The Resolution also states whether the assessment is proposed to change from the previous year and sets a date, hour and place for a public hearing. Page 119 of 583 Item 9.h. City Council Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments June 13, 2023 Page 5 Attached are draft proposed resolutions accomplishing this task. No changes to the assessments are proposed.  Conduct the public hearing affording all interested parties the opportunity to hear and be heard. To be scheduled for June 27, 2023.  Adopt a Resolution confirming the assessment, which constitutes the levy of the assessments for the 2023-24 fiscal year. To be scheduled for June 27, 2023. Upon fulfillment of these requirements, the City must submit the assessments to the County of San Luis Obispo for inclusion on the FY 2023-24 property tax roll. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. 1) Approve the Engineer's Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2023-2024; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2023-2024; and 3) Set a public hearing for June 27, 2023 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments; or 2. Request changes or clarification to the Engineers’ Reports and/or Resolutions and approve as modified; or 3. Provide staff other direction. ADVANTAGES: Adoption of the Resolutions will be in compliance with the Act and allow the City to move forward with the process to levy assessments. DISADVANTAGES: No disadvantages for the proposed actions have been identified. ENVIRONMENTAL REVIEW: Class 2 exemption: Replacement or reconstruction. The Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing Page 120 of 583 Item 9.h. City Council Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments June 13, 2023 Page 6 structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) Although there are no proposed projects to replace or reconstruct existing structures or facilities in the next FY 2023-24, the process to levy and assessment district(s) does consider these types of projects, therefore, the Class 2 Exemption applies. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Proposed Resolution – Parkside Village Assessment District 2. Proposed Resolution – Grace Lane Assessment District 3. Proposed Resolution - Arroyo Grande Landscaping and Lighting District No. 1, Tract 1769 4. Engineer’s Report – Parkside Village Assessment District 5. Engineer’s Report – Grace Lane Assessment District 6. Engineer’s Report – Arroyo Grande Landscaping and Lighting District No. 1, Tract 1769 Page 121 of 583 ATTACHMENT 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS RELATED TO THE PARKSIDE VILLAGE ASSESSMENT DISTRICT FOR FISCAL YEAR 2023-2024 WHEREAS, on November 8, 2005, the City Council of the City of Arroyo Grande adopted Resolution No. 3888 ordering the formation of the Parkside Village Assessment District (“District”) under Part 2 of Division 15 of the California Streets and Highways Code 22500- 22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and WHEREAS, the said improvements in the District include but are not limited to : Landscaping bordering Farroll Road, Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13 of Phase 1, mini park pedestrian pathway easement and drainage basin; fencing, gates and walls bordering Farroll Road, Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park and drainage basin; the pathway easement, lighting and all improvements between lots 1, 2, and 3 between Dixson Street and the mini park, the mini park and all improvements to include walkways, play area, benches and basketball court on Lot 24; the drainage retention basin and all improvement including the water separator on Lot 25 and French drain)s) along the East boundary of Tract 2310-2; and WHEREAS, the City Council, at its meeting of June 13, 2023, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for the District. WHEREAS, the City Council desires to levy and collect the annual assessments against lots and parcels of land within the District to pay the costs and expenses related to the aforementioned improvements described in this Resolution; and WHEREAS, an Engineer’s Report entitled Parkside Village Assessment District Fiscal Year 2023-24, (“Engineer’s Report”) has been prepared and filed with the City Clerk and approved by the City Council, which provides a detailed description of the improvements, the proposed operation and maintenance costs, and the boundaries of the proposed assessments upon assessable lots and parcels of land. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows: 1. The foregoing recitals are true and correct and are incorporated herein. Page 122 of 583 RESOLUTION NO. PAGE 2 2. That the City Council hereby declares that it is its intention to seek the annual levy of assessments for the District pursuant to Streets and Highways Code Chapter 3, Section 22624 et seq., over and including the land within the District boundary, and to levy and collect assessments on all such land to pay the costs of the maintenance and servicing of the landscaping improvements and all appurtenant facilities and operations related thereto for Fiscal Year 2023-2024 within the boundaries of the District described herein and in more detail within the Engineer’s Report. 3. The improvements to be maintained are specified in the Engineer’s Report, no substantial changes are proposed to be made to the existing improvements and the assessment is not proposed to increase from the prior year. 4. That the City Council hereby declares its intention to conduct a public hearing concerning the District and the levy of assessments for the improvements related thereto in accordance with Streets and Highways Code Section 22628. 5. That notice is hereby given that a public hearing on these matters will be held by the City Council on Tuesday, June 27, 2023 at 6:00 p.m. or as soon thereafter as feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande, California, 93420 or via teleconference as follows: Zoom Meeting: https://us02web.zoom.us/j/86752345420; or by Telephone: 1-669-900-6833; 1-346- 248-7799. 6. That the City Clerk shall cause notice to be given of the time and place of the public hearing by causing the publishing of this Resolution once in the local paper not less than ten (10) days before the date of the hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices. 7. That the action is categorically exempt from the California Environmental Quality Act under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) On motion of , seconded by , and on the following roll call vote, to wit: AYES: NOES: Page 123 of 583 RESOLUTION NO. PAGE 3 ABSENT: the foregoing Resolution was passed and adopted this 13th day of June, 2023. Page 124 of 583 RESOLUTION NO. PAGE 4 CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: WHITNEY McDONALD, CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN, CITY ATTORNEY Page 125 of 583 ATTACHMENT 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CIT Y OF ARROYO GRANDE DECLARING ITS INTENT ION TO LEVY AND COLLECT ANNUAL ASSESSMENTS RELATED T O THE GRACE LANE ASSESSMENT DISTRICT FOR FISCAL YEAR 2023-2024 WHEREAS , on November 28, 2006, the City Council of the City of Arroyo Grande adopted Resolution No. 3976 ordering the formation of the Grace Lane Assessment District (“District”) under Part 2 of Division 15 of the California Streets and Highways Code sections 22500-22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas ; and WHEREAS , the said improvements in the District include but are not limited to: 1) a pedestrian trail across the open space property (Lot B) including, but not limited to, the existing informal hiking trail currently passing through Lot B, signage, fencing; 2) common areas and facilities, including but not limited to the open space parcels and drainage facilities; 3) open space and maintenance thereof in accordance with fuel modification specifications as described in Mitigation Measure No. 15 in Resolution No. 3732 of the City Council of the City of Arroyo Grande; and 4) a private drive and associated improvement for Lots 16 through 19 ; and WHEREAS , the City Council, at its meeting of June 13, 2023, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for the District; and WHEREAS, the City Council desires to levy and collect the annual assessments against lots and parcels of land within the District to pay the costs and expenses related to the aforementioned improvements described in this Resolution; and WHEREAS, an Engineer’s Report entitled Grace Lane Assessment District Fiscal Year 2023-24, (“Engineer’s Report”) has been prepared and filed with the City Clerk and approved by the City Council, which provides a detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the assessment District, and the proposed assessments upon assessable lots and parcels of land within the District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows: 1. The foregoing recitals are true and correct and are incorporated herein. Page 126 of 583 RESOLUTION NO. PAGE 2 2. That the City Council hereby declares that it is its intention to seek the annual levy of assessments for the District pursuant to Streets and Highways Code section 22624 et seq., over and including the land within the District boundary, and to levy and collect assessments on all such land to pay the costs of the maintenance and servicing of the landscaping improvements and all appurtenant facilities and operations related thereto for Fiscal Year 202 3-2024 within the boundaries of the District described herein and in more detail within the Engineer’s Report. 3. That the improvements to be maintained are specified in the Engineer’s Report, no substantial changes are proposed to be made to the existing improvements and the assessment is not proposed to increase from the prior year. 4. That the City Council hereby declares its intention to conduct a public hearing concerning the District and the levy of proposed assessments for the improvements related thereto in accordance with Streets and Highways Code section 22628 et seq. 5. That notice is hereby given that a public hearing on these matters will be held by the City Council on Tuesday, June 27, 2023 at 6:00 p.m. or as soon thereafter as feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande, California, 93420 or via teleconference as follows: Zoom Meeting: https://us02web.zoom.us/j/86752345420; or by Telephone: 1-669-900-6833; 1-346- 248-7799. 6. That the City Clerk shall cause notice to be given of the time and place of the public hearing by causing the publishing of this Resolution once in the local paper not less than ten (10) days before the date of the hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices. 7. That the action is categorically exempt from the California Environmental Quality Act under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) On motion of , seconded by , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 13th day of June, 2023. Page 127 of 583 RESOLUTION NO. PAGE 3 CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON , CITY CLERK APPROVED AS TO CONTENT: WHITNEY McDONALD, CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN , CITY ATTORNEY Page 128 of 583 ATTACHMENT 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS RELATED TO THE ARROYO GRANDE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769, FOR FISCAL YE AR 2023-2024 WHEREAS, on May 12, 1992, the City Council of the City of Arroyo Grande adopted Resolution No. 2932 ordering the formation of Arroyo Grande Landscap ing and Lighting Assessment District No. 1 (“District”), within Tract 1769, under Part 2 of Division 15 of the California Streets and Highways Code sections 22500-22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and WHEREAS, improvements in the District include but are not limited to: landscaping and ornamental vegetation in the public rights of way; and WHEREAS, the City Council, at its meeting of June 13, 2023, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for District. WHEREAS, the City Council desires to levy and collect the annual assessments against lots and parcels of land within the District to pay the costs and expenses related to the aforementioned improvements described in this Resolution; and WHEREAS, an Engineer’s Report entitled Parkview, Landscaping District 1 Tract 1769 Fiscal Year 2023-24, (“Engineer’s Report”) has been prepared and filed with the City Clerk and approved by the City Council, which provides a detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the assessment District, and the proposed assessments upon assessable lots and parcels of land within the District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows: 1. The foregoing recitals are true and correct and are incorporated herein. 2. That the City Council hereby declares that it is its intention to seek the annual levy of assessments for the District pursuant to Streets and Highways Code section 22624 et seq., over and including the land within the District boundary, and to levy and collect assessments on all such land to pay the costs of the maintenance and servicing of the landscaping improvements and all appurtenant facilities and Page 129 of 583 RESOLUTION NO. PAGE 2 operations related thereto for Fiscal Year 2023-2024 within the boundaries of the District described herein and in more detail within the Engineer’s Report. 3. The improvements to be maintained are specified in the Engineer’s Report, no substantial changes are proposed to be made to the existing improvements and the assessment is not proposed to increase from the prior year. 4. That the City Council hereby declares its intention to conduct a public hearing concerning the District and the levy of proposed assessments for the improvements related thereto in accordance with Streets and Highways Code section 22628 et seq. 5. That notice is hereby given that a public hearing on these matters will be held by the City Council on Tuesday, June 27, 2023 at 6:00 p.m. or as soon thereafter as feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande, California, 93420 or via teleconference as follows: Zoom Meeting: https://us02web.zoom.us/j/86752345420; or by Telephone: 1-669-900-6833; 1-346- 248-7799. 6. That the City Clerk shall cause notice to be given of the time and place of the public hearing by causing the publishing of this Resolution once in the local paper not less than ten (10) days before the date of the hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices. 7. That the action is categorically exempt from the California Environmental Quality Act under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially th e same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) On motion of , seconded by , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 13th day of June, 2023. Page 130 of 583 RESOLUTION NO. PAGE 3 CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: WHITNEY McDONALD, CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN, CITY ATTORNEY Page 131 of 583 Final Engineer’s Report for Parkside Village Assessment District Fiscal Year 2023-24 City of Arroyo Grande State of California Prepared for: City of Arroyo Grande Prepared by: Wallace Group 612 Clarion Court San Luis Obispo, CA 93401 May 26, 2023 ATTACHMENT 4 Page 132 of 583 Parkside Village Assessment District Fiscal Year 2023-24 Table of Contents CERTIFICATES ............................................................................................................................................. 1-1 INTRODUCTION ENGINEER’S REPORT ........................................................................................................ 2-1 ENGINEER’S REPORT .................................................................................................................................. 3-1 PART A: PLANS AND SPECIFICATIONS ........................................................................................................ 4-1 PART B: ESTIMATE OF COST ....................................................................................................................... 5-1 PART C: ASSESSMENT DISTRICT DIAGRAM ................................................................................................. 6-1 PART D: METHOD OF APPORTIONMENT OF ASSESSMENT ......................................................................... 7-1 PART E: ASSESSMENT ROLL ........................................................................................................................ 8-1 Page 133 of 583 Parkside Village Assessment District Fiscal Year 2023-24 1-1 CERTIFICATES CITY OF ARROYO GRANDE PARKSIDE VILLAGE ASSESSMENT DISTRICT FISCAL YEAR 2023-24 The undersigned, acting on behalf of Wallace Group, respectfully submits the attached Engineer’s Report as directed by the City of Arroyo Grande pursuant to the provisions of Article XIIID, Section 4 of the California Constitution and the Landscaping and Lighting Act of 1972, Sections 22500 seq. of the California Streets and Highway Code. The Undersigned certifies that he/she is a Professional Engineer registered in the State of California. Engineer of Work:__________________________ Dated:___5/26/23____________ Kari Wagner, P.E. Principal Wallace Group CA# 66026 I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed by me on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ Page 134 of 583 Parkside Village Assessment District Fiscal Year 2023-24 1-2 I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Arroyo Grande, San Luis Obispo County, California on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with the County Auditor of the County of San Luis Obispo, on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ Page 135 of 583 Parkside Village Assessment District Fiscal Year 2023-24 2-1 INTRODUCTION ENGINEER’S REPORT CITY OF ARROYO GRANDE PARKSIDE VILLAGE ASSESSMENT DISTRICT FISCAL YEAR 2023-24 To ensure a flow of funds for the construction, operation, maintenance and servicing of specified improvements within the boundary of the subdivision known as Parkside (Tract Maps 2310-1 and 2310-2); the City Council will approve the City of Arroyo Grande’s Parkside Village Assessment District (“The District”) this fiscal year. As required by the Landscaping and Lighting Act of 1972 (“The Act”), this Engineer’s Report describes the improvements to be constructed, operated, maintained and serviced by the District for Fiscal Year 2023-24, provides an estimated budget for the District and lists the proposed assessments to be levied upon each assessable lot within the District. The boundaries of the District are shown on the Assessment Diagram and incorporated into this report as Part “C”. The cost of operation, maintenance and servicing of the improvements to be funded by the District will be apportioned to each lot within the District in proportion to the special benefit it receives. The method of assessment may be amended from time to time by the City Council, in order to apportion the costs in relation to the benefits being received. However, if the assessments are increased from the prior year, they will be subject to the noticing and balloting procedures referenced in Proposition 218. Payment of the assessment for each lot will be made in the same manner and at the same time as payments are made for property taxes. All funds collected through the assessment must be placed in a special fund and can only be used for the purposes stated within this report. The City Council will hold a meeting on June 27, 2023 to provide an opportunity for any interested person to be heard. At the conclusion of the meeting, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified. Following the adoption of this resolution and recordation of the District’s Tract Maps, the Final Assessor’s Roll will be prepared and filed with the San Luis Obispo County Auditor’s office to be included on the Fiscal Year 2023-24 tax roll. Page 136 of 583 Parkside Village Assessment District Fiscal Year 2023-24 3-1 ENGINEER’S REPORT ENGINEER’S REPORT PREPARED PURSUANT TO THE PROVISIONS OF LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAY CODE CITY OF ARROYO GRANDE PARKSIDE VILLAGE ASSESSMENT DISTRICT FISCAL YEAR 2023-24 Pursuant to the Landscaping & Lighting Act of 1972 of the Streets and Highways Code of the State of California, commencing with Section 22500, this Engineer’s Report submitted to the City Clerk of the City of Arroyo Grande in connection with the proceedings of the City Council to consider the continuation of the Parkside Village Assessment District, Kari Wagner, PE, duly-authorized representative of Wallace Group, consultant to the City, submits this Engineer’s Report consisting of the following parts: PART A: PLANS AND SPECIFICATIONS This part describes the improvements of the District. Preliminary design documents for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Engineer of the City of Arroyo Grande, and are incorporated herein by reference. Plans are incorporated into the assessment diagram, listed as Exhibit “C”, as allowed under Section 22568 of the Act. Exhibit “C” displays the District as consisting of 2 zones: one (1) and two (2). The Plans and Specifications remain consistent with the approved Parkside Village Assessment District, as approved on December 19th, 2005. PART B: ESTIMATE OF COST This part contains an estimate of the cost of the proposal improvements for fiscal year 2023-24, including incidental costs and expenses in connection therewith, as set forth on the lists thereof, attached hereto. PART C: ASSESSMENT DISTRICT DIAGRAM This part incorporates, by reference, a Diagram of the District showing the exterior boundaries of the District, the boundaries of any zones within the District, and the lines and dimensions of each lot or parcel of land within the District. This Diagram had been prepared for the approved Engineer’s Report approved December 19 th, 2005. The lines and dimensions of each lot within the District are those lines and dimensions to be shown on the maps of the San Luis Obispo County Assessor following the recordation of Tract Maps 2310-1 and 2310-2. PART D: METHOD OF APPORTIONMENT OF ASSESSMENT This part describes the method of apportionment based upon the parcel classification of land within the District, and in proportion to the estimated benefits to be received. Page 137 of 583 Parkside Village Assessment District Fiscal Year 2023-24 3-2 PART E: ASSESSMENT ROLL This part contains a description of each lot of property proposed to be subject to the assessment, including the amount of the assessment on each lot for Fiscal Year 2023-24. Page 138 of 583 Parkside Village Assessment District Fiscal Year 2023-24 4-1 PART A: PLANS AND SPECIFICATIONS The Plans and Specifications are per the original adopted Engineer’s Report, dated December 19 th, 2005. No Changes in services are being made at this time. DESCRIPTION OF IMPROVEMENTS The following improvements are proposed to be operated, maintained, and serviced in the Parkside Village Assessment District for Fiscal Year 2023-24. Landscaping and Block Walls along Farroll Avenue and Bakeman North, a Park, a Detention Basin and Water Separator, a Sidewalk and Path to Parks, Fencing, and a French Drain. Services include but are not limited to: personnel; contractual services; grading; clearing; removal of debris; installation or reconstruction of said improvements at the end of their expected lifespan; and any other items necessary for the maintenance or servicing of the facilities. Maintenance means the furnishing of services and materials for the ordinary and usual operations, maintenance and servicing of the landscaping, park or appurtenant facilities; providing for the live, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. Page 139 of 583 Parkside Village Assessment District Fiscal Year 2023-24 5-1 PART B: ESTIMATE OF COST The 1972 Act provides that the total cost of installation, construction, operation, maintenance and servicing, of landscaping and appurtenant facilities can be recovered by the District. Incidental expenses, including administration of the District, engineering fees, legal fees, printing, posting, and mailing of notices, and all other costs associated with the annual collection process can also be included. Annual levy reports will be prepared to update the District budget and assessments. Annual cost indexing of the maximum authorized assessments will be tied to the regions Consumer Price Index (CPI). The proposed operation, maintenance and servicing costs for Fiscal Year 2023-24 are summarized below. As Preliminarily Approved As Confirmed and Recorded Approximate Fund Balance (7/1/23) 1 $483,334 2023-24 Assessment Income2 $43,966 Less Estimated Expenditures3 ($34,680) Estimated Fund Balance (6/30/24) $495,154 1 The estimated balance as of July 1, 2023 for Parkside Village Assessment District provided by City of Arroyo Grande. 2 A CPI Adjustment was not made for 2023/24 fiscal year. 3 Expenditures include $32,380 for services and supplies and $2,300 for administration. See original Engineer’s Report Exhibit “A” for details on costs of improvements. The 1972 Act requires that a special fund be set up for revenues and expenditures of the District. Funds raised by the assessments shall be used for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next Fiscal Year unless the funds are being accumulated for future capital improvements and operating reserves. Page 140 of 583 Parkside Village Assessment District Fiscal Year 2023-24 6-1 PART C: ASSESSMENT DISTRICT DIAGRAM Properties located within the proposed City of Arroyo Grande Parkside Village Assessment District are within the subdivision known as Parkside (Tract Maps 2310-1 and 2310-2). The lines and dimensions of each lot within the District are those lines and dimensions shown on the Tract Maps approved by the City of Arroyo Grande Department of Public Works for the year when the original Engineer’s Report was prepared. The Assessment District Diagram for the District is included in this report as Exhibit “C” and is the same Assessment Diagram as the Assessment Diagram approved in the original Engineer’s Report. Page 141 of 583 Page 142 of 583 Parkside Village Assessment District Fiscal Year 2023-24 7-1 PART D: METHOD OF APPORTIONMENT OF ASSESSMENT For details on Method of Apportionment, please refer to the original adopted Engineer’s Report, dated December 19, 2005. No changes to the Benefit Zone Classification Assessment Methodology and Benefit determination have been made. Page 143 of 583 Parkside Village Assessment District Fiscal Year 2023-24 8-1 PART E: ASSESSMENT ROLL FY 2023-24 Assessment Amount as Preliminarily Approved Assessment Amount as Confirmed and Recorded Zone 1 - APN Lot # 077255002 Lot 1 $446.00 077255003 Lot 2 $446.00 077255004 Lot 3 $446.00 077255005 Lot 4 $446.00 077255006 Lot 5 $446.00 077255007 Lot 6 $446.00 077255008 Lot 7 $446.00 077255009 Lot 8 $446.00 077255010 Lot 9 $446.00 077255011 Lot 10 $446.00 077255012 Lot 11 $446.00 077255013 Lot 12 $446.00 077255014 Lot 13 $446.00 Total: $5,798.00 Zone 2 - APN Lot # 077255015 Lot 14 $734.00 077255016 Lot 15 $734.00 077255017 Lot 16 $734.00 077255018 Lot 17 $734.00 077255019 Lot 18 $734.00 077255020 Lot 19 $734.00 077255021 Lot 20 $734.00 077255022 Lot 21 $734.00 077255023 Lot 22 $734.00 077255024 Lot 23 $734.00 077255027 Lot 26 $734.00 077255028 Lot 27 $734.00 077255029 Lot 28 $734.00 077255030 Lot 29 $734.00 077255031 Lot 30 $734.00 077255032 Lot 31 $734.00 077255033 Lot 32 $734.00 Page 144 of 583 Parkside Village Assessment District Fiscal Year 2023-24 8-2 077255034 Lot 33 $734.00 077255035 Lot 34 $734.00 077255036 Lot 35 $734.00 077255037 Lot 36 $734.00 077255038 Lot 37 $734.00 077255039 Lot 38 $734.00 077255040 Lot 39 $734.00 077255041 Lot 40 $734.00 077255042 Lot 41 $734.00 077255043 Lot 42 $734.00 077255044 Lot 43 $734.00 077255045 Lot 44 $734.00 077255046 Lot 45 $734.00 077255047 Lot 46 $734.00 077255048 Lot 47 $734.00 077255049 Lot 48 $734.00 077255050 Lot 49 $734.00 077255051 Lot 50 $734.00 077255052 Lot 51 $734.00 077255053 Lot 52 $734.00 077255054 Lot 53 $734.00 077255055 Lot 54 $734.00 077255056 Lot 55 $734.00 077255057 Lot 56 $734.00 077255058 Lot 57 $734.00 077255059 Lot 58 $734.00 077255060 Lot 59 $734.00 077255061 Lot 60 $734.00 077255062 Lot 61 $734.00 077255063 Lot 62 $734.00 077255064 Lot 63 $734.00 077255065 Lot 64 $734.00 077255066 Lot 65 $734.00 077255067 Lot 66 $734.00 077255068 Lot 67 $734.00 Total: $38,168.00 Grand Total $43,966.00 Page 145 of 583 Final Engineer’s Report for Grace Lane Assessment District Fiscal Year 2023-24 Prepared for: City of Arroyo Grande Prepared by: Wallace Group 612 Clarion Court San Luis Obispo, CA 93401 May 26, 2023 ATTACHMENT 5 Page 146 of 583 Grace Lane Assessment District Fiscal Year 2023-24 Table of Contents CERTIFICATES ............................................................................................................................................. 1-1 INTRODUCTION ENGINEER’S REPORT ........................................................................................................ 2-1 ENGINEER’S REPORT .................................................................................................................................. 3-1 PART A: PLANS AND SPECIFICATIONS ........................................................................................................ 4-1 PART B: ESTIMATE OF COST ....................................................................................................................... 5-1 PART C: ASSESSMENT DISTRICT DIAGRAM ................................................................................................. 6-1 PART D: METHOD OF APPORTIONMENT OF ASSESSMENT ......................................................................... 7-1 PART E: ASSESSMENT ROLL ........................................................................................................................ 8-1 EXHIBIT “C” ................................................................................................................................................ 9-1 EXHIBIT “D” ............................................................................................................................................. 10-1 EXHIBIT “E” .............................................................................................................................................. 11-1 EXHIBIT “F” .............................................................................................................................................. 12-1 EXHIBIT “G” ............................................................................................................................................. 13-1 Page 147 of 583 Grace Lane Assessment District Fiscal Year 2023-24 1-1 CERTIFICATES CITY OF ARROYO GRANDE Grace Lane Assessment District FISCAL YEAR 2023-24 The undersigned, acting on behalf of Wallace Group, respectfully submits the attached Engineer’s Report as directed by the City of Arroyo Grande pursuant to the provisions of Article XIIID, Section 4 of the California Constitution and the Landscaping and Lighting Act of 1972, Sections 22500 seq. of the California Streets and Highway Code. The Undersigned certifies that he/she is a Professional Engineer registered in the State of California. Engineer of Work:__________________________ Dated:___5/26/23____________ Kari Wagner, P.E. Principal Wallace Group CA# 66026 I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed by me on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ Page 148 of 583 Grace Lane Assessment District Fiscal Year 2023-24 1-2 I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Arroyo Grande, San Luis Obispo County, California on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with the County Auditor of the County of San Luis Obispo, on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ Page 149 of 583 Grace Lane Assessment District Fiscal Year 2023-24 2-1 INTRODUCTION ENGINEER’S REPORT CITY OF ARROYO GRANDE GRACE LANE ASSESSMENT DISTRICT FISCAL YEAR 2023-24 To ensure a flow of funds for the construction, operation, maintenance and servicing of specified improvements within the boundary of the subdivision known as Tract 2236 in the City of Arroyo Grande; the City Council approves the City of Arroyo Grande’s Grace Lane Assessment District (“The District”) this fiscal year. As required by the Landscaping and Lighting Act of 1972 (“The Act”), this Engineer’s Report describes the improvements to be constructed, operated, maintained, and serviced by the District for Fiscal Year 2023-24, provides a most probable estimated budget for the District, and lists the proposed assessments to be levied upon each assessable lot within the District. The boundaries of the District are reflective of Tract 2236, shown on the Assessment Diagram and incorporated into this report as Part “C”. The cost of operation, maintenance, and servicing of the improvements to be funded by the District will be apportioned to each lot within the District in proportion to the special benefit it receives. The method of assessment may be amended from time to time by the City Council, in order to apportion the costs in relation to the benefits being received. However, if the assessments are increased from the prior year, they will be subject to the noticing and balloting procedures referenced in Proposition 218. Payment of the assessment for each lot will be made in the same manner and at the same time as payments are made for property taxes. All funds collected through the assessment must be placed in a special fund and can only be used for the purpose stated within this report. The City will hold a Public Hearing on June 27, 2023 to provide an opportunity for any interested person to be heard. At the conclusion of the Public Hearing, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified. Following the adoption of this resolution and recordation of the District’s Tract Maps, the final Assessor’s roll will be prepared and filed with the San Luis Obispo County Auditor’s Office to be included on the Fiscal Year 2023-24 tax roll. Page 150 of 583 Grace Lane Assessment District Fiscal Year 2023-24 3-1 ENGINEER’S REPORT ENGINEER’S REPORT PREPARED PURSUANT TO THE PROVISIONS OF LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAY CODE CITY OF ARROYO GRANDE GRACE LANE ASSESSMENT DISTRICT FISCAL YEAR 2023-24 Pursuant to the Landscaping & Lighting Act of 1972 of the Streets and Highways Code of the State of California, commencing with Section 22500, this Engineer’s Report submitted to the City Clerk of the City of Arroyo Grande in connection with the proceedings of the City Council to consider the establishment of the Grace Lane Assessment District, Kari Wagner, PE, duly-authorized representative of Wallace Group, consultant to the City, submits this Engineer’s Report consisting of the following parts: PART A: PLANS AND SPECIFICATIONS This part describes the improvements of the District. Preliminary design documents for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Engineer of the City of Arroyo Grande, and are incorporated herein by reference. Plans are incorporated into the assessment diagram, listed as Exhibit “C”, Exhibit “D”, Exhibit “E”, Exhibit “F”, and Exhibit “G”, as allowed under section 22568 of the Act. Exhibit “C” shows the public trail to be maintained, Exhibit “D” explains The City of Arroyo Grande’s fuel modification specifications by zone and Exhibit “E” shows fuel modification Zones 1, 2, and 3 in Tract 2236. Exhibit “F” shows the storm drain maintenance and Exhibit “G” shows the slope maintenance and road maintenance for Tract 2236. All Exhibits are reflective of the Exhibits approved in the original Engineer’s Report dated November 28, 2006. PART B: ESTIMATE OF COST This part contains an estimate of the cost of the proposal improvements for fiscal year 2023-24, including incidental costs and expenses in connection therewith, as set forth on the lists thereof, attached hereto. PART C: ASSESSMENT DISTRICT DIAGRAM This part incorporates, by reference, a Diagram of the District showing the exterior boundaries of the District, the boundaries of any zones within the District, and the lines and dimensions of each lot or parcel of land within the District (see Exhibits “C” “E” “F” and “G”). These Diagrams have been prepared for the approved Engineer’s Report approved November 28, 2006. The lines and dimensions of each lot within the District are those lines and dimensions to be shown on the maps of the San Luis Obispo County Assessor following the recordation of Tract Maps 2236. Page 151 of 583 Grace Lane Assessment District Fiscal Year 2023-24 3-2 PART D: METHOD OF APPORTIONMENT OF ASSESSMENT This part describes the method of apportionment based upon the parcel classification of land within the District, and in proportion to the estimated benefits to be received. PART E: ASSESSMENT ROLL This part contains a description of each lot of property proposed to be subject to the assessment, including the amount of the assessment on each lot for Fiscal Year 2023-24. Page 152 of 583 Grace Lane Assessment District Fiscal Year 2023-24 4-1 PART A: PLANS AND SPECIFICATIONS The Plans and Specifications are per the original adopted Engineer’s Report, dated November 28 th, 2006. No changes in services are being made at this time. Description of Improvements The following improvements are proposed to be operated, maintained, and serviced within the Grace Lane Assessment District for Fiscal Year 2023-24. Open space weed abatement, fire fuel suppression, and public trail maintenance. Fire fuel suppression is to be completed on a continual basis per Tract 2236 Grace Lane, City of Arroyo Grande P.U.D. Fuel Modification Specifications. (See Exhibits D and E) Drainage easements and the facilities as specified shall be maintained on an annual basis. Storm drain lines shall be “jetted” and cleaned of any debris as necessary to maintain clear and operational lines prior to the rainy season. Manholes and catch basins shall be vacuumed and/or cleaned of any debris, as deemed necessary, by the City of Arroyo Grande Superintendent of streets and drainage. (See Exhibit F) Maintenance of the slopes outside public right of way not including private lots and drainage within two areas (Area “A”, benefits lots 1-15, and Area “B”, benefits lots 16-19 (See Exhibit G)) are to be maintained by City of Arroyo Grande Streets Lead Worker. Road maintenance for the private drive to lots 16-19, shall be seal coat/slurry seal at 5-year intervals, and 2” A.C. overlay at 20-year intervals if required, based on the City of Arroyo Grande road maintenance department recommendations. (See Exhibit G) Services included but are not limited to: personnel; contractual services; grading; clearing; removal of debris; installation or reconstruction of said improvements at the end of their expected lifespan; and any other items necessary for the maintenance or serving of the facilities. Maintenance means the furnishing of services and materials for the ordinary and usual operations, maintenance, and servicing of the landscaping, or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; and the removal of trimmings, rubbish, debris, and other solid waste. Page 153 of 583 Grace Lane Assessment District Fiscal Year 2023-24 5-1 PART B: ESTIMATE OF COST The proposed operation, maintenance and servicing costs for Fiscal Year 2023-24 are summarized below. As Preliminarily Approved As Confirmed and Recorded Approximate Fund Balance (7/1/23) 1 $ 29,221 2023-24 Assessment Income (Fire Suppression)2 $8,740 2023-24 Assessment Income (Seal Coat)2 $592 Less Estimated Expenditures3 ($16,135) Estimated Fund Balance (6/30/24) $23,086 1 The estimated balance as of July 1, 2023 for Grace Lane Assessment District provided by City of Arroyo Grande. 2 Assessment income based on 19 homes x $460 = $8,740 for Fire Suppression, 4 homes x $148 = $592 for seal coat. 3 Expenditures include $14,535 for services and supplies and $1,600 for administration. See original Engineer’s Report Appendix 1 and 2 for details on costs of improvements. The 1972 Act requires that a special fund be set up for revenues and expenditures of the District. Funds raised by the assessments shall be used for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next Fiscal Year unless the funds are being accumulated for future capital improvements and operating reserves. Page 154 of 583 Grace Lane Assessment District Fiscal Year 2023-24 6-1 PART C: ASSESSMENT DISTRICT DIAGRAM Properties located within the proposed City of Arroyo Grande Grace Lane Assessment District are within the subdivision known as Grace Lane (Tract Map 2236). The Lines and dimensions of each lot within the District are those lines and dimensions shown on the Tract Map approved by the City of Arroyo Grande for the year when the original Engineer’s Report was prepared. Page 155 of 583 Grace Lane Assessment District Fiscal Year 2023-24 7-1 PART D: METHOD OF APPORTIONMENT OF ASSESSMENT For details on Method of Apportionment, please refer to the original adopted Engineer’s Report, dated December 19, 2005. No changes to the Benefit Zone Classification Assessment Methodology and Benefit determination have been made. Page 156 of 583 Grace Lane Assessment District Fiscal Year 2023-24 8-1 PART E: ASSESSMENT ROLL Lot# Assessor Parcel Number (APN) FY 2023-24 As Preliminary Approved As Confirmed and Recorded 1 007019002 $460.00 2 007019003 $460.00 3 007019004 $460.00 4 007019005 $460.00 5 007019006 $460.00 6 007019007 $460.00 7 007019008 $460.00 8 007019035 $460.00 9 007019036 $460.00 10 007019037 $460.00 11 007019012 $460.00 12 007019014 $460.00 13 007019015 $460.00 14 007019016 $460.00 15 007019017 $460.00 16 007019034 $608.00 17 007019033 $608.00 18 007019025 $608.00 19 007019030 $608.00 TOTAL: $9,332.00 Page 157 of 583 Grace Lane Assessment District Fiscal Year 2023-24 9-1 EXHIBIT “C” Assessment Diagram Page 158 of 583 Page 159 of 583 Grace Lane Assessment District Fiscal Year 2023-24 10-1 EXHIBIT “D” Exhibit D: Fuel Modification Specifications In accordance with Municipal Section 8.44.020 all grass, weeds, brush, and other combustibles will be maintained in a condition that will make it unlikely that it will become easily ignited or support the spread of fire. The Fire Department encourages the property owner to consider the use of livestock (goats, cattle, etc.) to ecologically maintain the fire safety of this land. Zone 1 Grasses shall be cut down to a length of 4 inches or less yearly, or as required by the City of Arroyo Grande Fire Department. All brush and pampas grasses will also be cut down in this zone. Zone 2 Shrubs under oaks and within 10 feet of tree canopies shall be removed. Brush in this area shall be thinned to the satisfaction of the Arroyo Grande Fire Department to allow for minimal spread of fire and to allow adequate access for firefighting suppression efforts. Grasses and brush shall be kept mowed in this zone as well. Zone 3 To eliminate ladder fuels beneath oak trees, oak limbs to be considered for removal shall be less than 4 inches in diameter and within 4 feet of the ground. Branches must be chipped for mulch and spread on site.  Grasses in this zone shall be kept mowed where practical.  Trees with shrubs adjacent to the canopy shall likewise have limbs 4 inches or less removed until clearance is achieved between canopy and shrubs.  Some shrubs in this area may be indicated in the field to be thinned.  Existing fallen branches located in treated zones shall be chipped and used as mulch.  Removal of larger limbs over 4 inches in diameter which pose a hazard or are within 4 feet of vertical clearance zone must be approved by an arborist and the Director of Parks, Recreation, and Facilities.  All pruning work done on oak trees in this zone shall be done only after the issuance of a Pruning Permit by the Director of Parks, Recreation, and Facilities. Notes A site walk with the owner or Homeowners Association’s Representative and the City of Arroyo Grande Fire Marshall is required prior to the commencement of any work in the defined open space areas. All work on and around existing oak trees shall conform to the conditions of the City of Arroyo Grande Community Tree Ordinance 431 C.S. All Pruning of oak trees shall be executed per documented recommendations by a certified arborist using ISA approved pruning standards. All contractors and subcontractors shall have read the community tree ordinance and be familiar with the conditions therein. Page 160 of 583 Grace Lane Assessment District Fiscal Year 2023-24 11-1 EXHIBIT “E” Fuel Modification Zones Page 161 of 583 Page 162 of 583 Grace Lane Assessment District Fiscal Year 2023-24 12-1 EXHIBIT “F” Storm Drain Maintenance Exhibit Page 163 of 583 Page 164 of 583 Grace Lane Assessment District Fiscal Year 2023-24 13-1 EXHIBIT “G” Slope Maintenance/Road Maintenance Page 165 of 583 Page 166 of 583 Final Engineer’s Report for Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 City of Arroyo Grande State of California Prepared for: City of Arroyo Grande Prepared by: Wallace Group 612 Clarion Court San Luis Obispo, CA 93401 May 26, 2023 ATTACHMENT 6 Page 167 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 Table of Contents CERTIFICATES ........................................................................................................................................ 1-1 INTRODUCTION ENGINEER’S REPORT .................................................................................................... 2-1 PLANS AND SPECIFICATIONS ................................................................................................................. 3-1 ESTIMATE OF COSTS .............................................................................................................................. 4-1 ASSESSMENT DIAGRAM ........................................................................................................................ 5-1 ASSESSMENT SCHEDULE ........................................................................................................................ 6-1 Page 168 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 1-1 CERTIFICATES CITY OF ARROYO GRANDE Parkview, Landscape District #1 FISCAL YEAR 2023-24 The undersigned, acting on behalf of Wallace Group, respectfully submits the attached Engineer’s Report as directed by the City of Arroyo Grande pursuant to the provisions of Article XIIID, Section 4 of the California Constitution and the Landscaping and Lighting Act of 1972, Sections 22500 seq. of the California Streets and Highway Code. The undersigned certifies that he/she is a Professional Engineer registered in the State of California. Engineer of Work:__________________________ Dated: 5/26/23 Kari Wagner, P.E. Principal Wallace Group CA# 66026 I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed by me on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ Page 169 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 1-2 I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Arroyo Grande, San Luis Obispo County, California on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with the County Auditor of the County of San Luis Obispo, on the _____ day of ______________ 2023. Jessica Matson, City Clerk City of Arroyo Grande San Luis Obispo, California By:_____________________________ Page 170 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 2-1 INTRODUCTION ENGINEER’S REPORT REPORT “LANDSCAPING AND LIGHTING ACT OF 1972” Pursuant to the Landscaping & Lighting Act of 1972 of the Streets and Highways Code of the State of California, commencing with Section 22500, this Engineer’s Report submitted to the City Clerk of the City of Arroyo Grande in connection with the proceedings of the City Council to consider the establishment of the Parkview, Landscape District #1, Kari Wagner, PE, duly-authorized representative of Wallace Group, consultant to the City, submits this Engineer’s Report consisting of the following parts: Part I: PLANS AND SPECIFICATIONS The plans and specifications describe the general nature, location and extent of the proposed improvements, and said plans and specifications, as applicable, indicate the classes and types of improvement for each zone within the District. The Plans and Specifications remain consistent with the approved Parkview, Landscape District #1 approved on June 9th, 1992. Part II: COST ESTIMATE The cost estimate includes all costs relating to installing and maintaining of the improvements for the next fiscal year, including appropriate incidental expenses, as well as providing for surpluses or credits and contributions from any source as applicable. Part III: ASSESSMENT DIAGRAM The Assessment Diagram indicates the exterior boundaries of the District, the boundaries of any zones within the District, as well as setting forth each individual lot or parcel. Each parcel is identified by a distinctive number or letter and the lines and dimensions of each lot shall conform to those as shown on the latest County Assessor’s map. PART IV: ASSESSMENT SCHEDULE The Assessment Schedule sets forth the net amount to be assessed upon all parcels and lands within the District, describing each assessable lot or parcel by reference to a specific number, and assessing the net amount upon the lots in proportion to the benefits to be received by each lot or parcel as shown on the above-referenced Diagram. The Assessment Schedule remains consistent with the approved Parkview, Landscape District #1 approved on June 9th, 1992. All lots and parcels of land known as public property, as defined under Section 22663 of said “Landscaping and Lighting Act of 1972”: have been omitted and are exempt from any assessment under these proceedings. This “Report” is applicable for the maintenance of improvements within the District for the fiscal year 2023-24. Page 171 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 2-2 The City Council will hold a meeting on June 27, 2023 to provide an opportunity for any interested person to be heard. At the conclusion of the meeting, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified. Following the adoption of this resolution and recordation of the District’s Tract Maps, the Final Assessor’s Roll will be prepared and filed with the San Luis Obispo County Auditor’s office to be included on the Fiscal Year 2023-24 tax roll. Page 172 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 3-1 PLANS AND SPECIFICATIONS The Plans and Specifications are per the original adopted Engineer’s Report, dated June 9 th, 1992. No Changes in services are being made at this time. A general description of the works of improvements to be financed and maintained under these proceedings are those generally described as follows:  The Installation and maintenance of landscaping improvements and ornamental vegetation in public rights-of-way to serve and benefit properties within the boundaries of the District as well as any subsequent annexations.  No annexations have been made into or out of the Parkview, Landscape District #1 since the adoption on June 9th, 1992.  See Attached Conceptual Landscape Planting Plan, prepared by Landplans for the Parkview, Landscape District #1 adopted June 9th, 1992. Page 173 of 583 PLANTU~T €) 0 0 " © (!) 0 p eOTANk::AL/COM"'.!ON NAM~' l..J(;\X)Al.efR. ::.T'rRAa'WA. ~ ''""''"''"" ' MAP.c.NlHJ::>~AL.O LLY-Of·Tl-IE.-N..E. ~~t'JELWWl DA'rlLY -"""""'= 1-EA\IEN....Y eAlv'eOO ~f\Dc:'.A'Cl.ARA' """><4WJWl<N': FWOA.MA """"""""' ~:PP MT::UIVA 'YELL.OW ""'°""GAZANA ~""""-"'-UH ~~~:; H41-«::>~WY IGAW>-1 ~GAW>-! IGAW>-1 '"""""' ROOTED~ "'"''El>~ 1. ' ' ·-,. · ... -,, ' " , ... CONCEPTUAL LANl?XAPE PLANTIN<=i PLAN TRACT#l7bCl , --, A'i<R17YO 6RANDE; CAUFO~ ·, ' -' '-~ . ·; ·;y·_ ···,. '._ ... ' ' ' i ····>' -----------·'>r--;; 11 t•:. ~WITAU.-rifDFE::a.e. ..:._ ····· ··f ~ ':·" -I : '' ·.1 ~---· -,~, • , LANDSCAPE ARCHITECTUA.E ·' LANO/SITE PLANNING · · 75 Higuera· Street, Suile 206 · 'San Luis Obispo, C<ililorma 93-lOt (805) 544·4546. (005) 92~·6677 • FAX (805) 544-459·1 ' ' -~) ..- Page 174 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 4-1 ESTIMATE OF COSTS The total costs for installation and maintenance of the improvements are those as hereinafter set forth. Said cost estimate will also set forth the amount of any surplus or deficit in the Improvement Fund to be carried over, as well as the amount of any contributions to be made from any other sources. Approximate Fund Balance (7/1/23)* $ 4,418 2023-24 Assessment Income $ 3,000.00 COST OF ANNUAL MAINTENANCE $ -3,672.00 Estimated Balance (6/30/2024) $ 3,218 * The estimated balance and expenses for Parkview, Landscape District #1 provided by City of Arroyo Grande Page 175 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 5-1 ASSESSMENT DIAGRAM The assessment diagram sets forth (a) the exterior boundaries of the District, (b) the boundaries of any zones within the District, and (c) the lines of each lot or parcel of land within the District. The assessment diagram further identifies each lot or parcel by a distinctive number or letter, and for a detailed description of the lines and dimensions of any lot or parcel, reference is made to the County Assessor’s map applicable for the next fiscal year, which map shall govern for all details concerning the lines and dimensions of such lots or parcels. A copy of the assessment diagram is attached hereto, referenced, and incorporated. Page 176 of 583 JS s I . ""' I I I I ()) CO-"---·• ti') CT) 0 ;., 1 ca --->- 't cu 0 .. , TR J06 N8~"53'41"E 11%.0c'M; NB•"<>'<R 60,00' ~ J 018 ~ 137'1 • ~ ~ 18 ~ ~ 19 ~ 8 0 0° g_ 6,000 SF :f0 g_ 6.000 SF :f g ~ !i! ~ - 70 02' S 9"5l'41"W 196. Z' 24 10.996 Sf 170.90' 25 9,651 SF 100.00' 1370 20 10.001 sr \ ... "' ;, q • 0 'N ~I'-. SCALE I" • 60' so· lo' o GRAPHIC SCALE LEGEND •o' e : Found monument a) naled. A : Found E tnC111umutf in wdi 1 µ.r R ·!. O;O l!l Go 5et l"f.P. LS 3673 Set tag L.S.3b7~ in s1dcwo:illc Se.f ~monument stomped L~ 3'7.l,in well. R 3 MEI 45 R-1• 7MB43 R·Z: IOMB Bl R·3' l/M823 589"5l'04"W 1!'1185' -·""' 26 "IS'e,, Ill .il..LLL.l.J..: Acces~ Denied l ~ 1•••• ··•: Ci~'( l1mih 9,5515f S89"45'00"W 97.99' -tri' 30 14.961. SF 1~ i -,I~ ~ l'' l, .. I 'l''''• ~,ti ~"· \~J>6>. ~ NOTE': Pipei .>e.1 a.Ion~ Oa.J.. Park Bl. for Loh 11-14 ( Z"1·Z~o1'J ~ 16 are on the L' P.tJ.{ .. a..s shCW<otn. U: Pipe!> along N~' Di•)on for lot. co.-11ers arc .)et on fh.t. lot /lne I.CO foot b4ek fro'" true carrier. BASIS OF BEARINGS Farro// A.-1111u~1 bearin9 Ns9·4~·00·'£ ~,. R 588.0/'M I• .. . ~e. ··~+ CURVE 600.00 .51.00 5t .00 !ii .00 2!1.00 !10.00 8!1.00 DATA DELTA 460.01 43056·00" 367 .!17 J50Q6'02" 92 . .50 00049',58" ll.l7 l5014'4l"• !il.98 60039•47" · 32.76 72.64 61 .39 62.97 0.50JJ'04" 65,lS .54,80 17 .JO Ba !10.00 JJ042' l6" BC 40,87 270JJ'08" 9 77.00 47.37 J!i014'4l" -gb 1.5.40 11027•45" 10 650 00 !ii .94 Q40J4'•il" 11 550.00 32.33 OJ022'06" 12 !10,00 13.13 15002'5'1"' !!' 85,00 l!i!i.14 104034•21" ~~----+-~'~' ·~·~· -t-~'""'',o'~""''""'',--i. I.lb 260.57'45" Ile. 40.00 260!17'46" l'ld 41.16 27044'JT" 15 l4.H 21024'\2" 19c. 06~19' 47" 19d 54, 19 05039•44" ( J J i,.---- '• ~. " :, "' .; ;: _'l: ----· ~ "' 8 c, "' ~- ·P.O. 801 1127 Arroyo Grande, Calif 93421 Phmw 8051.J89·4:J.l:J c .A subdivi)ion of Lot 14 of Pi.!.rno &each Gardens~ in the City.or Arroy~ C'lrandt, Counf.fof So.n L1.1i~Obi1po1 Co.Jiforn10.. ~ e. or z Page 177 of 583 OWNERS' STATEMENT i He, tho undersl9ncd, hereby st.ate that vc are aJ:l the ovnera of, and all recordholdere of security interest in, and all parties having any record title in the real pcoperty included vithin the Subdivision and project shovn on this map, and that each of us does hereby con- sent. to the filing and/or recordation of this map. Wt h~rzit ded,ccm.-totlie. pt.iblic ftir pubhc u:.A cdl strt..et.1 end bo1.1/el"lrd shown htruin (,fld /ht> fQc1Jitie.) fht.rei11, lots A al'l4 B, ancl Pa::iemenh for' woltr at'(j se,,..er mains, $tr1e t tr~ and emof91!n<:.y OC'.ces.s s~own heretm. Wt. a(so ded1eo~e f::i H-.e puliloc. for #he ult! and benefit of the several public utility com- panies vhich are authodzcd to serve in said subdiv~sion, casements for public utility purposes. shovn hereof'. as •P.U.E.•. We a.lso d.edic..a..te to Hie publ1(. -the wo.ter ri91tfs ""'frriin th1J ~bdiv1sio: ==~~-..=_-_::._ ___ :_-.::_:__;_::.:;;--..--! ~ .And further by tne recordation of this map, ve hereby relinquish all rights of vehicular inqress to or egress from Lots l and /0 ihrotJ9h 15 along the ea.3-tuly boundo.rv of .said lob a.butti119 Oc.k. lbrk bOY/evard; Loh lb, ZI a.nd Z4 through :30 a Ion~ the 1-Yf.~ ~.-~ly bourY.klry' of 3a.fd lab ob11ttin9 lbk Park Boule.tard: nnd Ltifl" & '3, 10 and .. ,() .'.onq Hie southerly botuldo.ry of so.id lo1l abuttin9 Farrt11ll Roo.d .. H.R.P: DE'V[lOPMENT CO •• INC., o. California. corpordio" >r ~+t.f~; ~~~!:-C5i=- ··--·---· ... ··-~ STATE OF CALIFORNIA COUNTY" OF SAN LUIS OBISPO --- i I On this .J.7.~l. day-of ·:-,_ .. ;,.,_,,,/ , 191::!...:... before. me'-. 1...-1 • '.:-:---.-.·;. ,.,:~.,. , a Notary Public in and for said State, perS.Onally appeared 'li-,,., _-f-: /l''t .. d,~~-/ and,..!.;~.· '.J:...~-;.. • f~ : , proved to me on . the basis of satisfactory evidence, ~o be_ the persons VJl1o uac.uhd the rvithin imtrum•d d.S __ {'/;..:=.• .. ·LJ.=·:1/T:_:_ __ a,.,d on be ho.If of the corporo.+1on the.re.in {'lamed, ond o.cknowlcd9ed to m<t ~ha.t If!• c.orpor"a.trori ~.wec .... f-ed i:. _. [ > : -ill._-~-_}: ·b,_µ_LLL \.7!'-'111··1~. · .. J\. \.~ ... ~4 .. -;,..---r) C-"··uv ut: •'f-\"' '-t..•s oS•J'""" STATE OF CALIFORNIA COUNTY OF SAN LUIS OBISPO /r0.~~;.A7~~~~:~~~:r~~·:<:-;., i •.. on this) 1 rt, day ol'-.z~·i.-0•1"11 , 19~ beforej me, -'-) :dA'/.:.--: . ) '. "),.. .V,.1 • ..,;,--,, , a Notary Public in and for said State, personally appeared k-;('~..e=;,{1 7 ";,.,/}-~,:,/;;·_tr and personally known to me ~o · be ;the. persons vho executed the_ vi thin instrumen~ as. · '/_:.;_=. ... ·1'\t=,.1 "?"" and · or on behalf of the corporation therein ~amed, and J acknowledged to me that such corporation executed i 1t: -' STATE OF CALIFORNIA COUNTY OF SAN LUIS OBISPO On this r\·~ 0 day of :!i··• ·.11· \ , 19.'....U:... before ,.;, c"'<···'rc< '~"q\.:0 , , a Notary Public in and for said State,_ personally appeared rN!'r.\ f.. ·t<1·cl proved to me on the basis of satisfactory evidence to be the persons who e.rcc:t.1hd the within instrt.1mtnt as __ ',\C.-;.i.U.r.n':._..:._ __ :--- a.nd t=-:-,.,..\. ~-'' rl~'"•"\ on ~e/i41f of tnc eorpor".l~1on therein n11m~d1 and ac.knowled9e.d to me tha.t fht eo,.,oor4t1on eitc.c.uhd i.t, as Trustct.. A Soils E:nqineering Report for Tra.d 11'-., \ --r ... / .. _-.) ,-- . : : ._ "'. Ii I ,JJ.1JL'-;-~~--P'-fL_._-_ "'-'i a.,,,,.,,_,_.=_,.,.;,_,--... _v·'·'!"''-·.1~.<:-,,:-1,....._~ ~c ~ ?'.~··:.. .. '.~ .... (· . ~, .. ?.fl'(; .·'.J.. /_'.?.;!_, -" v.-as preptl,.e..d on J'a.nuQrv 13, l~'JZ~ by Faf'lh ~ys.tems Ceinsullant3 1 Pacific ae.o.sc:re11cc. D1lf'1,ion, Qnc{ Is on fil~ ,·,.,+he Cit'( E"n9lrteer~ Office. ~·,....,.,.,,.,. ''~ .>l'\N r 14•1 • B• .-.. " i PLANNING COMMISSION CERTIFICATE I . - I I hereby certify that this map of Tract No. 17~9 s~bstantially conforms to the Tentative Hap there- of, approved by the Plannlng Commission of the City of Arroyo Grande, rttate of California. I I I ' D~ted~ , . -i , : -~~t;;f ~g Commission CITY _ENGINEER'S STATEMENT I hereby state that I have examined the annexed map, that the subdivision shovn there- on is substantially the same as it appeared . on the tentative map and any approved alter.:. ations thereof and that all the provisions of the Subdivision Hap Act and local · ord1nd.nc.e:s have been complied vith and that I nm satisfied that this map is technically correct. " ! : Da_t.ed Cf ";,.. ••• ?....; ! l. SURVEYOR'S STATEMENT I, L.D. Kinneavy, hereby state that I am a Licensed Land Surveyor of the State of California and that this map consisting of L sheets is a true and complete repre- sentation of a survey made by me or under my direction in APRIL 19 :31, and that all the monuments shown hereMare of the character and occupy the positions indi- cated, or vill be set in such positions vithin one year of the approval of this map, and are sufficient to enable the survey to be retraced. Dated: t..) ·\·t · ~\ -·' ·-lif\-::. -· - L. D. Kinneavy L.)i. 3673 CITY COUNCIL _CERTIFICATE I do hereby certify that the City Counc.il oF the City· of Arroyo Cr4nde.. State of Callfornia, did on ~" "7' ;J.S, 19~, approve t"!'ls map of £· TRACT llEo'!I in accordance vitfl the pro- visions of the Subdivision Hap Act, e1rid the offers of dedic.o.tion shown h~r~an for sfr~ct.l and b®ft.-cud and the fac1l1t!G1 fhl!.rt;U'I, the waler f•qht.s 1 fht rd1n'i.y1shm-en/ .. , of ac.:esr r19ht!.1 Lot.s Al6, and +ht: etll'~nts for W'3fer and 5ewe,... mo1nJ, ~,,d s frel!t lrees were. accepft:d o,, __ ··-- behclf of rhe public .Ju~1e.d 1'o 1"'1e )oliJfocfo,.'t comp(t:fton . ._ of lhe impro11emtnt.J approvf!d by i~ Pirec:lor ol IUNr"c'W'Ol'.b. · The dec/1eo.fron ol Pu/Jlic. Ufi!drlasl!men/.3 was r.i}"l!ded w•lhouf;Yl!Jvdtee. :;ubjecl fo a~e-epkJ,,ce. t>y th11°uf,/dy compcn1e.s o.-f q lo.fer da l"c • _.id:;/'162. Zl~AULJ /l.~--- 0ofot c."ty7i:r~- RECORDER~ STATEMENT Filed this __ day of ______ ,19_ at ___ M in BOOK of MAPS at PAGE. _____ , at the request of L.D.Kinneavy.L.S. No. 3673. Fee Paid ___ _ County Recorder Doc.No.•----Dy __________ _ Deputy JOB 189-3'1~ n SAN LUIS L,t. ENGIN\2ERING, 1NC. P.O. Bol 1127 Arroyo Gronda, Calif 93421 Phont 805/489·4343 TRACT 1769 0 A s:ubdlwi:uori of Lot 14 of ri!ITIO 8e.oc.h 6ordl!!ns.. iro. the. City of Arroyo Ciro.nd.1., Countv of ~on Luis Obi:.po,. C.o.lifarnia.. ! of 2 TICOP,A 1690f0 Page 178 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 6-1 ASSESSMENT SCHEDULE I, the appointed Kari Wagner, PE, by virtue of the power vested pursuant to the Act, and by order of the legislative body, hereby make the following assessment to cover the estimates costs and expenses for the improvements and maintenance within the District for the next fiscal year. Said costs and expenses are generally as follows. Approximate Fund Balance (7/1/23)* $ 4,418.00 2023-24 Assessment Income $ 3,000.00 COST OF ANNUAL MAINTENANCE $ -3,672.00 Estimated Balance (6/30/2024) $ 3,218.00 * The estimated balance and expenses for Parkview, Landscape District #1 provided by City of Arroyo Grande I do hereby assess and apportion the net amount of the costs and expenses upon the several parcels of land within the District liable therefore and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said works of improvement and appurtenances, and said parcels are hereinafter numbered and set forth to correspond with the numbers as they appear on the attached assessment Diagram and the County Assessment Roll. The Assessment Schedule refers to the County Assessment Roll for a description of the lots or parcels and said Roll shall govern for all details concerning the description of the lots or parcels. The net amount to be assessed upon the lands has been spread and apportioned by any formula in accordance with the benefits received from each parcel, and in my opinion, said costs and expenses have been apportioned in direct relationship to the benefits received from the works of improvement. For a more specific statement as to the method and formula for the spread of the assessments, reference is made to the following list of annual assessments: *** Page 179 of 583 Parkview, Landscape District #1 Tract 1769 Fiscal Year 2023-24 6-2 THE ASSESSMENTS ARE THOSE AS CONFIRMED IN COLUMN I, UNLESS A DIFFERENT FIGURE APPEARS IN COLUMN II, AS MODIFIED. ASSESSMENT NO. ASSESSOR PARCEL NUMBER (APN) I. II. AMOUNT OF ASSESSMENT ASSESSMENT AS MODIFIED 01 077253001 $100.00 02 077253002 $100.00 03 077253003 $100.00 04 077253004 $100.00 05 077253005 $100.00 06 077253006 $100.00 07 077253007 $100.00 08 077253008 $100.00 09 077253009 $100.00 10 077253010 $100.00 11 077253011 $100.00 12 077253012 $100.00 13 077253013 $100.00 14 077253014 $100.00 15 077253015 $100.00 16 077253016 $100.00 17 077253017 $100.00 18 077253018 $100.00 19 077253019 $100.00 20 077253020 $100.00 21 077253021 $100.00 22 077253022 $100.00 23 077253023 $100.00 24 077253024 $100.00 25 077253025 $100.00 26 077253026 $100.00 27 077253027 $100.00 28 077253028 $100.00 29 077253029 $100.00 30 077253030 $100.00 Total $3,000.00 Page 180 of 583 Item 9.i. MEMORANDUM TO: City Council FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Paul Henderson, Interim Capital Improvement Project Manager SUBJECT: Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06) DATE: June 13, 2023 SUMMARY OF ACTION: Award two construction contracts, one for the 2022 Street Repairs Project to JJ Fisher Construction, Inc. and the second contract for the 2022 Slurry Seal Project to American Asphalt South, Inc. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Total funds available for the Pavement Management Program (PMP) for FY 2023-24 is $6,621,916 and is broken down in Error! Reference source not found.. FY 2022-23 is anticipated to have $4,958,536 for the construction of t he PMP. FY 2023-24 of the proposed 5-year CIP includes an additional $1,663,380 to provide sufficient funds to cover this entire project. The 2022 Street Repairs Project and 2022 Slurry Seal Project are both funded under the PMP. Table 1 – Pavement Management Program Budget The City has now received contractor bids for construction and consultant proposals for materials testing and inspection for the two projects, which provides a more current and actual estimate of the required cost to complete the two projects. Revenue Source FY 2022-23 Budget FY 2022-23 Anticipated to Complete or Carryover FY 2023-24 Budget Funding Available USHA 68,900 - - - General Fund 768,685 384,343 - 384,343 SB 1 388,740 - 453,300 453,300 Sales Tax Fund 4,450,172 4,574,194 1,210,080 5,784,274 Total 5,676,497 4,958,536 1,663,380 6,621,916 Page 181 of 583 Item 9.i. City Council Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW -2022-06) June 13, 2023 Page 2 Staff time will be necessary during construction for project administration , management, and inspection. RECOMMENDATION: 1) Award a contract for the 2022 Street Repairs Project to JJ Fisher Construction in the amount of $3,782,005 for both the base bid and additive bid; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $378,200.50, for unanticipated costs during the construction phase of the 2022 Street Repairs Project; 3) Award a contract for the 2022 Slurry Seal Project to American Asphalt South in the amount of $1,737,575.49; 4) Authorize the City Manager to approve change orders of 10% of the contract amount, $173,757.55, for unanticipated costs during the construction phase of the 2022 Slurry Seal Project. BACKGROUND: On February 14, 2017, the City Council adopted the 2016 Update to the Pavement Management Plan and endorsed the “Critical Point Management” methodology for the City’s Pavement Management System (PMS). The Critical Point Strategy app roach selects the road segments for repair or resurfacing that are at a “critical point” of deterioration. The critical point is a point located on the pavement deterioration graph which indicates the Pavement Condition Index (PCI) value is about to drop, which would trigger a more expensive maintenance or rehabilitation approach. Based on the “Critical Point Management” methodology for the City’s PMS, the 2022 PMP was developed to maximize the available budget by employing four different pavement management strategies: 1. Preventive Maintenance (Slurry Seals) 2. Pavement Rehabilitation (Overlays) 3. Hot Spot Repairs on key city streets (Digouts) 4. Value Engineering Strategy 1 is included in the 2022 Slurry Seal Project, and Strategies 2, 3 & 4 are included in the 2022 Street Repairs Project. At the April 11, 2023, City Council Meeting, the City Council considered the four strategies for the implementation of the PMP , accepted the plans, specifications and estimates (PS&E) for the 2022 Street Repairs Project and the 2022 Slurry Seal Project, and directed Staff to solicit bids for both projects. The 2022 Street Repairs Project was broken into a base bid, which included the most critical streets, and included an additive bid for street repairs on Corbett Canyon Road. The 2022 Slurry Project included a base bid only. Locations of the project sites are included in the Attachment 1 of the April 11, 2023 Staff Report. Page 182 of 583 Item 9.i. City Council Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW -2022-06) June 13, 2023 Page 3 Bids for both projects were received at 2pm, May 9th, 2023. The bid opening logs for the 2022 Street Repairs Project and 2022 Slurry Seal Project are included in Attachment 1 and Attachment 2 respectively. The apparent low bidders are summarized in 2. Table 2 – Bid Summaries ANALYSIS OF ISSUES: The PMP CIP budget presented at the May 9th Council Meeting included $8.4 million, $1,336,250 for FY 2023-24 and $2,200,000 for FY 2024-25. The proposed revised CIP included as item 10/,.a now includes $11.4 million, $1,663,380 for FY 2023-24. The increase of $327,130 is for the 2022 Street Repair and 2022 Slurry Seal Projects . This additional allocation fully funds the 2022 PMP project that is needed based on the bids received and $300,000 is included to fund the design of the FY 2024-25 PMP project so that construction can begin in Summer of 2024. Error! Reference source not found. presents the current expenditure budget. The Cost column in Error! Reference source not found.3 assumes both project bids are awarded, including the additive bid for the 2022 Slurry Seal Project. The required budget includes a 10% construction contingency. Table 3 – PMP Expenditure Budget The current FY 2023-24 PMP budget is $6,621,916, therefore sufficient funds are available to complete both projects upon approval of the FY 2023-25 Biennial Budget and 5-year CIP. Project Bid Amount Construction Contractor 2022 Street Repairs Base Bid $3,264,154 JJ Fisher Construction, Inc. 2022 Street Repairs Additive Bid $517,851 JJ Fisher Construction, Inc. 2022 Slurry Seal Bid $1,737,575 American Asphalt, Inc. Expenditures Cost Construction 5,519,580 Construction - Public Works 25,110 Construction Contingencies 551,958 Contract Admin 58,515 Testing 74,305 Design/Survey 391,948 Studies 500 Total 6,621,916 Page 183 of 583 Item 9.i. City Council Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW -2022-06) June 13, 2023 Page 4 The critical point strategy, which was endorsed by the City Council as part of the 2016 update to the PMP, is a long-range methodology that maintains and improves roadways before degrading into a more expensive treatment. The City’s Pavement Management System (PMS) annually evaluates and provides recommendations for repair and resurfacing based on this critical point approach. The cost to maintain a good condition road with a “light maintenance” treatment can be approximately twenty times less expensive than a “heavy rehabilitation” of a poor condition road. As a result, the City’s budget allocation can resurface twenty to thirty more road segments in good condition than those in poor condition. Staff recommend moving forward with both the 2022 Street Repairs project and the 2022 Slurry Seal project, to ensure the City does not fall behind on critical road maintenance. Falling behind on maintenance will require significantly increased costs for repairs, and result in poor City road conditions. The apparent low bidders for both projects are both known to City Staff and the City’s design engineering consultant (PEI). Staff are confident that, if awarded, both JJ Fisher and American Asphalt will complete their respective projects in a timely manner with quality workmanship and materials. Reference checks have confirmed Staff’s position. Awarding to the lowest responsible bidder is consistent with City purchasing policy , C- 003 STANDARDS FOR BID SPECIFICATIONS FOR USE IN PURCHASES, PROCEDURE 5. The 2022 Street Repairs project contract time is established as 90 working days for the base bid, and 20 additional working days for the additive bid. The intent is for construction to commence on, or around, July 5th, 2023 and be accomplished over the months of July through December 2023. The 2022 Slurry Seal project contract time is established as 60 working days. The intent is for construction to commence on, or around, July 5th, 2023 and be accomplished over the months of July through September 2023. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: A. 1) Award a contract for the 2022 Street Repairs Project to JJ Fisher Construction in the amount of $3,782,005 for both the base bid and additive bid; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $378,200.50, for unanticipated costs during the construction phase of the 2022 Street Repairs Project; 3) Award a contract for the 2022 Slurry Seal Project to American Asphalt South in the amount of $1,737,575.49, 4) Authorize the City Manager to approve change orders of 10% of the contract amount, $173,757.55, for unanticipated costs during the construction phase of the 2022 Slurry Seal Project; B. Do not approve staff’s recommendations and request further information; Page 184 of 583 Item 9.i. City Council Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW -2022-06) June 13, 2023 Page 5 C. Modify staff’s recommendation and approve; or D. Provide direction to staff. ADVANTAGES: Completing both the 2022 Street Repair Project and the 2022 Slurry Seal Project will extend the service life of the treated street segments and reduce future costs and provide a smoother safer driving surface. New striping will be installed, which will provide safer driving facilities. DISADVANTAGES: There will be traffic impacts to the traveling public during construction. Staff will require traffic control to be in place during construction to minimize the impacts. The traveling public and neighborhoods will be given advanced notice of the work. City and consultant inspectors will be at the site during construction to adjust the traffic control as needed (driveway access, etc.). ENVIRONMENTAL REVIEW: At the April 11, 2023, City Council Meeting the City Council found that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c), a Class 1 exemption covering the repair and maintenance of existing highways, streets and sidewalks, as it consists of a plan for the repair of existing streets without an expansion of use, and found none of the exceptions to the Class 1 Exemption applied, and directed the City Clerk to file a Notice of Exemption at that time. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Bid Opening Log Sheet – 2022 Street Repairs Project 2. Bid Opening Log Sheet – 2022 Slurry Seal Project 3. Map of Project Streets Page 185 of 583 ATTACHMENT 1 Page 186 of 583 ATTACHMENT 2 Page 187 of 583 ATTACHMENT 3 2022 Slurry Seal Project 2022 Street Repairs Project Page 188 of 583 Item 9.j. MEMORANDUM TO: City Council FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Interim City Engineer SUBJECT: Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07 DATE: June 13, 2023 SUMMARY OF ACTION: Approve construction plans and specifications and authorize the solicitation of bids for the 2022 Concrete Repairs Project. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The 2022 Concrete Repair Project (Project) is funded with approximately $470,000 of Sales Tax Funds and $56,000 of Community Development Block Grant Funds (CDBG), for a total of $526,000. $414,000 will be used for construction, $41,000 for contingencies and $71,000 for survey and design. The Project will be managed and inspected by city staff during construction. RECOMMENDATION: 1) Approve the construction plans & specifications for the 2022 Concrete Repairs Project, PW 2022-07; 2) Authorize staff to advertise for construction bids; 3) Find that the plans & specifications for the Concrete Repairs Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c), a Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use; and 4) Direct the City Clerk to file a Notice of Exemption. BACKGROUND: Each year the Public Works Department and the Engineering Division identifies damaged sidewalks requiring repair to mitigate the potential for trip and fall hazards located in the public right-of-way. The proposed project presented with this item is the latest in a Page 189 of 583 Item 9.j. City Council Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07 June 13, 2023 Page 2 continuing effort to systematically address damaged concrete facilities at v arious locations throughout the City. In order to bid the project and provide immunity to the City, the City Council approves the plans and specifications prior to the construction bidding process. Also, the scope of work is required to have an environmental determination that either qualifies as an exemption from the California Environmental Quality Act (CEQA) or follows the path of a Mitigated Negative Declaration prior to bidding. In this case, the Project is proposed to be deemed categorically exempt from CEQA. ANALYSIS OF ISSUES: The City’s 2022 Concrete Repairs Project (Project) is an annual Capital Improvement Project designed to repair sidewalk segments that are damaged or displaced in priority areas such as the Village, safe routes to schools, commercial areas, heavily used pedestrian areas, and to infill missing sidewalk gaps. The Project has three parts described below:  Concrete improvements in the Village, including replacing tile bands in the sidewalks and tree wells and replacing the colored asphalt crosswalks and two striped crosswalks at the East Branch Street and Mason Street intersection with a brick paver material, as presented to the City Council at its May 23, 2023 regular meeting. Construction Plans are included in Attachment 2.  Installation of curb ramps and sidewalk at the intersections of Alder St. and Farroll Ave. and Alder St. and Sandalwood Ave. This work is funded by the federal Community Development Block Grant (CDBG) and is an important safe route to school. Construction Plans are included in Attachment 2.  Installation and/or repair of missing or damaged sidewalks and under sidewalk drains at various locations in the city. Construction Plans are located at Attachment 3. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendations as proposed; 2. Do not approve the construction plans and specifications, direct staff to evaluate alternative locations, and return to City Council for approval in the future; 3. Modify staff’s recommendation and approve; or 4. Provide direction to staff. Page 190 of 583 Item 9.j. City Council Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07 June 13, 2023 Page 3 ADVANTAGES: The Project will reduce potential trip and fall hazards along selected streets, provide a continuous and accessible route for students to walk to school and benefit active residents, and improve access for individuals with mobility limitations. The Project will also improve the aesthetics of the Village with the placement of clay brick pavers in the sidewalks, tree wells and crosswalks. DISADVANTAGES: There will be intermittent sidewalk closures during the project. These will be minimized as much as possible, and the project specifications require the contractor to notify affected residents and businesses in advance. There will also be lane closures and detours on East Branch Street when the crosswalks are constructed. The timing of this work will be planned to minimize the impacts on the traveling public and traffic control, signage and advanced notification will be used to provide the direction. ENVIRONMENTAL REVIEW: The plans & specifications for the Concrete Repairs Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guideline Section 15301(c) for existing sidewalk, gutter and similar facilities. Specifically the project is exempt pursuant to Guidelines Section 15301(c), a Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or form er use. None of the exceptions to the Class 1 exemption set forth in State CEQA Guidelines section 15300.2 apply. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Notice of Exemption 2. Construction Plans for the 2022 Concrete Repairs Project – Village and Alder Improvements, PW 2022-07 3. Construction Plans for the 2022 Concrete Repairs Project – Appendices (1) Improvements, PW 2022-07 Page 191 of 583 ATTACHMENT 1 Page 192 of 583 4875 EL CAMINO REALATASCADERO, CA 93422805-470-1910 FAX 805-461-3175 WWW.EIKHOFDESIGNGROUP.COM ________________________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE N/A N/A JAVAJSJAV TITLE 2022 CONCRETE REPAIRS PROJECT 1 6 6/5/2023 PW 2022-07 VICINITY MAP LOCATION MAP 300 East Branch Street, Arroyo Grande, CA. 93420 Phone (805) 473-5400 IMPROVEMENT PLANS FOR 2022 CONCRETE REPAIRS PROJECT PW 2022-07 SAN LUIS OBISPO COUNTY GENERAL NOTES: 1. ALL CONSTRUCTION WORK SHALL CONFORM TO THE MOST CURRENT CITY OF ARROYO GRANDE STANDARDS AND SPECIFICATIONS AND ALL WORK SHALL BE SUBJECT TO THE APPROVAL OF THE CITY PUBLIC WORKS DEPARTMENT. 2. THE CONTRACTOR SHALL BE SOLELY AND COMPLETELY RESPONSIBLE FOR THE CONDITION OF THE JOB SITE DURING THE COURSE OF CONSTRUCTION FOR THIS PROJECT, INCLUDING THE SAFETY OF ALL PERSONS AND PROPERTY. THIS REQUIREMENT SHALL BE MADE TO APPLY CONTINUOUSLY AND IS NOT LIMITED TO NORMAL WORKING HOURS. 3. CONSTRUCTION CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR PROTECTION OF PUBLIC AND PRIVATE PROPERTY ADJACENT TO THE SITE AND SHALL, AT HIS EXPENSE, REPAIR OR REPLACE TO ORIGINAL CONDITION ALL EXISTING IMPROVEMENTS WITHIN OR ADJACENT TO THE JOB SITE WHICH ARE NOT DESIGNATED FOR REMOVAL AND WHICH ARE DAMAGED OR REMOVED AS A RESULT OF HIS OPERATIONS. 4. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING ALL EXISTING SERVICES (UTILITIES, GARBAGE COLLECTION, MAIL DISTRIBUTION, ETC.) TO EXISTING PROPERTIES LOCATED IN THE VICINITY OF THE WORK AREA. 5. THE CONTRACTOR SHALL PREPARE AND HAVE APPROVED BY THE CITY COMMUNITY DEVELOPMENT DEPARTMENT A TRAFFIC CONTROL PLAN PRIOR TO THE BEGINNING OF CONSTRUCTION. TRAFFIC CONTROL SHALL BE IN ACCORDANCE WITH THE CURRENT CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD), AND THE WORK AREA TRAFFIC CONTROL HANDBOOK (WATCH). NO STREET OR LANE CLOSURE SHALL BE PERMITTED UNLESS PREVIOUSLY ARRANGED FOR AND GRANTED BY THE CITY PUBLIC WORKS DEPARTMENT. 6. THE CONTRACTOR SHALL PREPARE AND HAVE APPROVED BY THE CITY COMMUNITY DEVELOPMENT DEPARTMENT A WATER POLLUTION CONTROL PLAN (WPCP) PRIOR TO THE BEGINNING OF CONSTRUCTION. WATER POLLUTION CONTROL PLAN SHALL ADDRESS BOTH COMMON CONSTRUCTION ACTIVITIES AND EXTRAORDINARY EVENTS AND SHALL MEET THE REQUIREMENTS OF THE "NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) GENERAL PERMIT FOR STORM WATER DISCHARGES ASSOCIATED WITH CONSTRUCTION ACTIVITY. CONSTRUCTION SHALL NOT BEGIN UNTIL THE WPCP IS APPROVED BY THE CITY COMMUNITY DEVELOPMENT DEPARTMENT. 7. AN EFFORT HAS BEEN MADE TO DETERMINE THE LOCATION OF UNDERGROUND FACILITIES WITHIN THE PROJECT AREA. HOWEVER, ALL EXISTING UTILITY AND OTHER UNDERGROUND STRUCTURES MAY NOT BE SHOWN ON THIS PLAN AND THEIR LOCATION WHERE SHOWN IS APPROXIMATE. THE CONSTRUCTION CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR LOCATING ALL UNDERGROUND UTILITIES AND OTHER FACILITIES AND FOR PROTECTING THE SAME DURING THE COURSE OF CONSTRUCTION. 8. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR OR THE PERMITTEE TO CONTACT "UNDERGROUND SERVICE ALERT (U.S.A.)" TOLL FREE AT 811 FORTY EIGHT (48) HOURS PRIOR TO START OF CONSTRUCTION, FOR LOCATION OF POWER, TELEPHONE, OIL AND NATURAL GAS UNDERGROUND FACILITIES. CONTRACTOR OR PERMITEE SHALL ALSO CONTACT THE APPROPRIATE AGENCY FOR THE LOCATION OF CABLE T.V., WATER, SEWER, DRAINAGE OR UNDERGROUND FACILITIES. 9. THE CONTRACTOR SHALL POSSESS A CLASS "A" or "C8" LICENSE AT THE TIME THE CONTRACT IS AWARDED. RAMP IMPROVEMENTS EAST BRANCH STREET (VILLAGE) R&R IN RANCHO GRANDE AREA SHEET LIST SHEET NUMBER SHEET TITLE 1 TITLE 2 BRANCH STREET (STA 2+00 TO 11+75) 3 BRANCH STREET (STA 11+75 TO 21+00) 4 BRIDGE STREET 5 CURB RAMP IMPROVEMENTS ATTACHMENT 2 Page 193 of 583 6+00 7+00 8+00 9+00 10+00 11+00 STA: 5+57 1 STA: 7+031 STA: 6+58 1 STA: 7+03 2 STA: 6+83 2 STA: 6+67 2 STA: 6+42 2 STA: 6+22 2 STA: 6+02 2 STA: 5+85 2 STA: 5+66 2 STA: 6+02 1 STA: 5+58 2 STA: 5+78 2 STA: 6+03 2 STA: 6+21 2 STA: 6+43 2 STA: 11+591STA: 10+891STA: 9+471STA: 8+971STA: 8+471STA: 7+981 STA: 11+561STA: 10+931STA: 9+621STA: 9+131 STA: 8+251 STA: 11+512 STA: 11+312 STA: 11+112 STA: 10+912 STA: 10+732 STA: 10+562 STA: 10+352 STA: 10+162 STA: 9+962 STA: 9+752 STA: 9+562 STA: 9+362 STA: 9+152 STA: 8+952 STA: 8+732 STA: 8+532 STA: 8+332 STA: 8+112STA: 7+902STA: 7+712STA: 7+432 STA: 11+652 STA: 8+072 STA: 8+282 STA: 8+522 STA: 8+642 STA: 8+992 STA: 9+202 STA: 9+412 STA: 9+622 STA: 9+922 STA: 10+462 STA: 10+672 STA: 10+902 STA: 11+072 STA: 11+272 STA: 11+472 STA: 11+71 N 3 3 MH 5 2+00 3+00 4+00 5+00STA: 2+69 2 STA: 2+86 2 STA: 2+35 2 STA: 4+762 STA: 4+992 STA: 5+182 STA: 5+452 STA: 5+452 STA: 5+252STA: 4+762 STA: 4+312STA: 4+062 N STA: 5+04 1 STA: 4+34 1STA: 4+09 1 CONSTRUCTION NOTES REMOVE EXISTING TREE WELL AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING TILE BAND AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING HMA CROSSWALK AND REPLACE WITH DETAIL ON SHEET 6 REMOVE AND REPLACE TYPE C LOOP DETECTOR PER CALTRANS STD. PLAN ES-5B (SEE PLAN FOR LENGTH) ADJUST UTILITY LID TO FINISH GRADE INSTALL NEW PUSH BUTTON ASSEMBLY AND POST PER CALTRANS STD. PLAN ES-5C AND ES-7A AT LOCATION DETERMINED BY THE CITY 1 2 3 4 5 6 6 JAVAJSJAV AS SHOWN N/A BRANCH STREET (STA 2+00 TO 11+75) 2021 CONCRETE REPAIRS PROJECT 26/5/2023 PW 2022-07 4875 EL CAMINO REALATASCADERO, CA 93422805-470-1910 FAX 805-461-3175 WWW.EIKHOFDESIGNGROUP.COM ________________________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE JAVAJSJAV AS SHOWN N/A BRANCH STREET (STA 2+00 TO 11+75) 2022 CONCRETE REPAIRS PROJECT 26/5/2023 SEE BELOW LEFTSEE ABOVE RIGHTSEE SHEET 3WEST BRANCH STREET WEST BRANCH STREET BRIDGE STREET (SEE SHEET 4) NEVADA STREET EAST BRANCH STREET GRAPHIC SCALE SCALE: 1 INCH = FEET 0 20 20 40 Page 194 of 583 12+00 13+00 14+00 15+00 16+00 17+00 STA: 12+91 1 STA: 13+03 1 STA: 13+34 1 STA: 13+78 1 STA: 14+38 1 STA: 14+93 1 STA: 15+83 1 STA: 16+18 1 STA: 16+28 1 STA: 16+66 1 STA: 17+08 1 STA: 11+71 2 STA: 12+60 2 STA: 12+86 2 STA: 13+12 2 STA: 13+31 2 STA: 13+51 2 STA: 13+72 2 STA: 13+93 2 STA: 14+14 2 STA: 14+35 2 STA: 14+56 2 STA: 14+77 2 STA: 14+98 2 STA: 11+96 2 STA: 12+25 2 STA: 15+01 2 STA: 14+84 2 STA: 14+69 2 STA: 14+47 2 STA: 14+28 2STA: 14+07 2 STA: 13+84 2 STA: 13+72 2 STA: 13+50 2 STA: 13+20 2 STA: 13+01 2 STA: 12+80 2STA: 12+41 2 STA: 15+752 STA: 15+932 STA: 16+092 STA: 16+272 STA: 17+082 STA: 17+302 STA: 17+522 STA: 17+742 STA: 16+01 2 STA: 16+212 STA: 16+412 STA: 16+562 STA: 16+762 STA: 16+962 STA: 17+162 STA: 17+362 STA: 17+6220+001+00STA: 0+36 2 STA: 0+57 2 STA: 0+732 STA: 1+022 STA: 1+162 STA: 1+322 STA: 1+432 STA: 1+572 STA: 0+46 2 STA: 0+65 2 STA: 0+86 2 N ADD ALTERNATE RAMP (SEE SHEET 5) 3 MH 4 (30 FT) 4 (60 FT) 5 3 MH 5 ADD ALTERNATE 3 4 (30 FT) 4 (60 FT) ADD ALTERNATE ADD ALTERNATE ADD ALTERNATE ADD ALTERNATE 6 18+00 19+00 20+00 21+00 STA: 18+33 2 STA: 18+10 1 STA: 18+54 1 STA: 19+26 1 STA: 20+22 1 STA: 21+11 1 N CONSTRUCTION NOTES REMOVE EXISTING TREE WELL AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING TILE BAND AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING HMA CROSSWALK AND REPLACE WITH DETAIL ON SHEET 6 REMOVE AND REPLACE TYPE C LOOP DETECTOR PER CALTRANS STD. PLAN ES-5B (SEE PLAN FOR LENGTH) ADJUST UTILITY LID TO FINISH GRADE INSTALL NEW PUSH BUTTON ASSEMBLY AND POST PER CALTRANS STD. PLAN ES-5C AND ES-7A AT LOCATION DETERMINED BY THE CITY 1 2 3 4 5 6 6 JAVAJSJAV AS SHOWN N/A BRANCH STREET (STA 11+75 TO 21+00) 2021 CONCRETE REPAIRS PROJECT 36/5/2023 PW 2022-07 4875 EL CAMINO REALATASCADERO, CA 93422805-470-1910 FAX 805-461-3175 WWW.EIKHOFDESIGNGROUP.COM ________________________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE JAVAJSJAV AS SHOWN N/A BRANCH STREET (STA 11+75 TO 21+00) 2022 CONCRETE REPAIRS PROJECT 36/5/2023SEE SHEET 2SEE BELOW LEFTSEE ABOVE RIGHTSOUTH MASON STREET EAST BRANCH STREET EAST BRANCH STREET SHORT STREET NORTH MASON STREET GRAPHIC SCALE SCALE: 1 INCH = FEET 0 20 20 40 EAST BRANCH STREET Page 195 of 583 0+00 1+00 2+00 3+00 4+00 5+00 STA: 0+57 1 STA: 0+85 1 STA: 4+72 1 STA: 5+44 1 STA: 0+46 1 STA: 0+81 1 STA: 1+18 1 STA: 3+87 1 STA: 4+18 1 STA: 4+72 1 STA: 5+27 1 STA: 5+571 STA: 4+34 2 STA: 4+22 2 STA: 4+40 2 STA: 4+50 2 STA: 5+19 2 STA: 5+11 2 STA: 5+03 2 STA: 4+95 2 STA: 4+87 2 STA: 4+78 2 STA: 5+452 STA: 5+622 STA: 4+60 2 3N STA: 3+90 1 STA: 4+13 1MH 6+00 6+85 STA: 5+70 1 STA: 6+11 1 STA: 6+45 1 STA: 6+28 1 STA: 5+95 1 STA: 6+22 2 STA: 6+14 2 STA: 6+05 2 STA: 5+98 2 STA: 5+90 2 STA: 5+79 2 STA: 5+70 2 NCONSTRUCTION NOTES REMOVE EXISTING TREE WELL AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING TILE BAND AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING HMA CROSSWALK AND REPLACE WITH DETAIL ON SHEET 6 REMOVE AND REPLACE TYPE C LOOP DETECTOR PER CALTRANS STD. PLAN ES-5B (SEE PLAN FOR LENGTH) ADJUST UTILITY LID TO FINISH GRADE INSTALL NEW PUSH BUTTON ASSEMBLY AND POST PER CALTRANS STD. PLAN ES-5C AND ES-7A AT LOCATION DETERMINED BY THE CITY 1 2 3 4 5 6 6 JAVAJSJAV AS SHOWN N/A BRIDGE STREET 2021 CONCRETE REPAIRS PROJECT 46/5/2023 PW 2022-07 4875 EL CAMINO REALATASCADERO, CA 93422805-470-1910 FAX 805-461-3175 WWW.EIKHOFDESIGNGROUP.COM ________________________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE JAVAJSJAV AS SHOWN N/A BRIDGE STREET 2022 CONCRETE REPAIRS PROJECT 46/5/2023 BRIDGE STREET BRIDGE STREET NELSON STREET EAST BRANCH STREET (SEE SHEET 2) GRAPHIC SCALE SCALE: 1 INCH = FEET 0 20 20 40 SEE BELOW LEFTSEE ABOVE RIGHTPage 196 of 583 5.5' 5.0' 5.5' 4.3' 6.0' 9.3' 9.3' R15.0' N MATCH TC = 100.00 FL = 99.66 FL = 100.17 FL = 100.25 MATCH TC = 101.06 FL = 100.73 FS = 100.74TC = 100.82 FL = 100.51 FS = 100.08 FS = 100.34 FS = 100.26 MATCH 13 5 6 7 7 10 4 4 4.08%1.50%1.50%1.50%1.50%RAMP CONSTRUCTION NOTES 1 REMOVE APPLICABLE PORTIONS OF EXISTING PCC RAMP, DWY, CURB, GUTTER, AND SIDEWALK AS SHOWN. 2 CONSTRUCT CASE A ADA CURB RAMP PER CALTRANS STANDARD PLAN A88A. MATCH EXISTING RADIUS. 3 CONSTRUCT CASE C ADA CURB RAMP PER CALTRANS STANDARD PLAN A88A. MATCH EXISTING RADIUS. 4 CONSTRUCT APPLICABLE PORTIONS OF CURB, GUTTER, AND SIDEWALK PER CITY STANDARDS 4110. SUBSTITUTE STANDARD 4040 ROLLED CURB FOR 4030 CURB & GUTTER WHERE APPLICABLE. 5 INSTALL TRUNCATED DOME DETECTABLE WARNING SURFACE PER CALTRANS STANDARD PLAN A88A. 6 SAWCUT AND REMOVE 24" ASPHALT PER CITY STANDARD 4915. 7 CONFORM TO EXISTING. MAY EXTEND TO OR BEYOND BCR/ECR. EXPANSION JOINT AND DOWEL INTO EXISTING CONCRETE. 8 ADJUST UTILITY BOX / VALVE BOX TO FINISH SURFACE. 9 EXISTING SIGN TO BE PROTECTED IN-PLACE . 10 EXISTING BLOCK WALL, IRON FENCE, OR WOOD FENCE SHALL BE PROTECTED IN-PLACE 11 ADJUST ADJACENT LANDSCAPING TO MATCH NEW CONCRETE. 12 PROTECT EXISTING FACILITIES 13 REMOVE BRICK AND REPLACE WITH SIDEWALK PER CITY STANDARD 4110 14 FOR ALL SIDEWALK AND RAMP CONCRETE USE VILLAGE STYLE PER CITY STANDARD 4130 15 CONSTRUCT PAVER BANDS PER DETAIL ON SHEET 6 IN NEW LOCATION IF ADD ALTERNATE IS AWARDED 5.0' 9.3' 9.3' R15.0' 39.0' N MATCH TC = 99.60 FL = 99.32 TC/FS = 99.68 FL = 99.18 FL = 99.23 FS = 99.28 TC = 99.53 FS = 99.33 TC = 99.61 TC/FS = 99.46 MATCH TC = 99.38 FL = 99.09 31 7 4 5 4 4 7 6 11 9 5.5' 5.5' 1. 5 0 % 1. 5 0 % 1.50%1.50%N 6.9' 4.5' 5.0' 6.5' 6.0' R24.0' MATCH FS = 99.61 FS = 99.65 FS = 99.55 FS = 99.58 FL = 99.02 FL = 99.08 MATCH TC = 99.65 FL = 99.15 TC = 99.44 FL = 98.94 7 4 7 4 9 12 5 10 12 MATCH TC = 99.26 FL = 98.81 MATCH TC = 99.74 FL = 99.27 2. 3 7 % 0. 7 7 % 2. 9 7 %1.50%1.50%7.50%7.50%0.92%1.36%1. 2 0 % N FS = 100.07MATCH TC = 100.00 FL = 99.66 12.3' 9.4' MATCH TC = 99.66 FL - 99.33 FS = 99.745.0' 5.5' 5.5' FL = 99.45 FL = 99.51 FS = 99.54 FS = 99.61 6.0' 6.0' MATCH MATCH 7 4 7 4 31 10 5 6 6 9 9 12 R15.0' 96'71'13 13 ADD ALTERNATE ADD ALTERNATE 1. 5 0 % 1. 5 0 % 1.50%1.50%MH LEGEND REMOVE AND REPLACE ASPHALT LIMITS OF CONCRETE WORK EXISTING CONCRETE WM BLUE R.P.M. WLL DETECTABLE WARNING SURFACE LEGENDLEGEND BEGIN CURB RETURN END CURB RETURN FLOWLINE FINISH SURFACE TOP FACE OF CURB ELEVATION GUTTER LIP FIRE HYDRANT MANHOLE SIGN POLE UTILITY POLE WATER METER COVER WATER VALVE COVER INSTALL BLUE R.P.M. STANDARD CALTRANS STRIPING SURVEY MONUMENT BCR ECR FL FS TC ELEV GL BLUE R.P.M. XXX MH NSEE SHEET 3 FOR ADD ALTERNATE CROSSWALK REPLACEMENT 7.5' 6.0' R10.0' 6.0' 2.0' 3.5' MATCH TC = 100.14 FL = 99.60 MATCH TC = 100.24 FL = 99.70 MATCH FS = 100.33 MATCH FS = 100.31 FS/FL = 99.97 TC= 100.10 FL = 99.99 MATCH TC = 100.36 FL = 99.86 MATCH TC = 100.27 FL = 99.77 TC/FS = 100.44 TC = 100.08 FL = 99.78 TC/FS = 100.32 6.5' 4.5' TC = 100.41 FS = 100.18 TC = 100.35 FS = 100.08 BENCHMARK @ TC = 100.00 13514 7 7 4 4 6 10 9 8 8 15 15 14 14 TC = 100.38 FS = 100.08 FS/FL = 100.02 1. 5 0 % 1. 5 0 %0.79%0.00%1.50% 1.50%7.50%7.50%0.00%7.06% 5.49% 5.0' 3.5' 6 GRAPHIC SCALE SCALE: 1 INCH = FEET 0 4 4 8 6 JAVAJSJAV AS SHOWN N/A CURB RAMP IMPROVEMENTS 2021 CONCRETE REPAIRS PROJECT 56/5/2023 PW 2022-07 4875 EL CAMINO REALATASCADERO, CA 93422805-470-1910 FAX 805-461-3175 WWW.EIKHOFDESIGNGROUP.COM ________________________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE JAVAJSJAV AS SHOWN N/A CURB RAMP IMPROVEMENTS 2022 CONCRETE REPAIRS PROJECT 56/5/2023 ALDER AND SANDALWOOD (NE CORNER) ALDER AND FARROLL (SE CORNER) ALDER AND FARROLL (NE CORNER)ALDER AND SANDALWOOD (SE CORNER) MASON STREET AND EAST BRANCH (SE CORNER) (ADD ALTERNATE) Page 197 of 583 SAWCUT, REMOVE AND REPLACE 5" HMA (18" WIDTH MAX.) 12" RADIUS, TYP. (2)#4 REBAR CONTINUOUS #4 REBAR VERT.@ 24" O.C. PAVERS PER PLAN 1'-0" 4" 12" CLASS 2 AGGREGATE BASE AT 95% COMPACTION SUBGRADE @95% COMPACTION UPPER 12" FLUSH FLUSH 12" WIDE FLUSH CURBA1 1/2" = 1'-0" JOINT DIMENTION PER MANUFACTURER SAND IN JOINTS BEAR PATH PAVER COLOR - RED FLASH BY PACIFIC CLAY PRODUCTS, INC. GEOTEXTILE FABRIC CLEAN WASHED CONCRETE BEDDING SAND CLASS 2 AGG. BASE @ 95% COMPACTION SUBGRADE @ 95% COMPACTION, UPPER 12" "A" "B""C" DIMENSION "A" DIMENSION "B" DIMENSION "C" PEDESTRIAN RATED 2-1/4" MIN.0'-1"0'-4" VEHICULAR RATED 2-5/8" MIN.0'-1"0'-8" PAVERSB1 1/2" = 1'-0" 5.3' 4.0' TREE WELLS21" = 1'-0" 4.0' 2.7' INSTALL PAVER EDGING ON INTERIOR OF TREE WELL TREE PRESERVE AND PROTECT EXISTING ELECTRICAL BOX Varies 16" PAVER BANDS (BASKET WEAVE)1 1" = 1'-0" Varies CROSSWALKS31" = 1'-0" 10.0' 12" CONCRETE BANDS (TYP) VEHICULAR TRAVEL PEDESTRIAN TRAVEL9.0' (ADJUST WIDTH AS NEEDED TO ENSURE FULL OR HALF BRICKS AT EDGES) 6 JAVAJSJAV AS SHOWN N/A DETAILS 2021 CONCRETE REPAIRS PROJECT 66/5/2023 PW 2022-07 4875 EL CAMINO REALATASCADERO, CA 93422805-470-1910 FAX 805-461-3175 WWW.EIKHOFDESIGNGROUP.COM ________________________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE JAVAJSJAV AS SHOWN N/A DETAILS 2022 CONCRETE REPAIRS PROJECT 66/5/2023 Page 198 of 583 4' 5' 20 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 18 1360 EAST GRAND AVENUE ATTACHMENT 3 Page 199 of 583 6.5' 4' 26 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 19 135 SOUTH HALCYON ROAD Page 200 of 583 8 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 2' 4' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 20 239 ELM STREET (1) Page 201 of 583 68 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 7.5' 9' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 21 239 ELM STREET (2) Page 202 of 583 14 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 3' 4.5' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 22 239 ELM STREET (3) Page 203 of 583 90 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 7.5' 12' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 23 239 ELM STREET (4) Page 204 of 583 4.5' 6.5' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 24 1200 EAST GRAND AVE (1) 29 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 Page 205 of 583 252 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 4.5' 56' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 25 1200 EAST GRAND AVE (2) Page 206 of 583 4.5' 3.5' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 26 1200 EAST GRAND AVE (3) 16 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 Page 207 of 583 4.5' 3.5' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 27 1200 EAST GRAND AVE (4) 16 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 Page 208 of 583 12 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 5' 8' 12' 40 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 28 RANCHO PARKWAY AT PALOS SECOS Page 209 of 583 7' 5' 23' 13' 5' 5.5' 12 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 40 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 13 LF OF CURB AND GUTTER REPLACEMENT PER CITY STANDARD 4030 REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 29 JAMES WAY JUST EAST OF RODEO Page 210 of 583 6' 3' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 30 388 AVENIDA DE DIAMONTE 6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 3 LF OF CURB AND GUTTER REPLACEMENT PER CITY STANDARD 4030 Page 211 of 583 6' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 31 785 VIA BANDELERO 6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 Page 212 of 583 6' REMOVE AND REPLACE EXISTING CONCRETE APPENDICES 32 724 ASILO 6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 Page 213 of 583 Item 9.k. MEMORANDUM TO: City Council FROM: Brian Pedrotti, Community Development Director BY: Andrew Perez, Planning Manager SUBJECT: Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary DATE: June 13, 2023 SUMMARY OF ACTION: Approval of the Temporary Use Permit would allow the Arroyo Grande Rotary Club (AGRC) to sell beer and wine at the 2023 Heritage Square Park Summer Concert Series events, beginning at the first event scheduled for July 4, 2023. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The applicant, AGRC, is requesting a waiver of application fees for the Temporary Use Permit, which totals $302. Due to the annual nature of the request the staff time required to review the proposal and prepare the staff report is minimal compared to a one-time event, therefore, it is recommended that the fee waiver request be approved. Ten percent (10%) of revenue from beer and wine sales will be donated to the Recreation Services Department. RECOMMENDATION: Adopt a Resolution approving Temporary Use Permit No. 23-005 to allow the sale of beer and wine at the 2023 Heritage Square Park Summer Concert Series and approving the request for an application fee waiver. BACKGROUND: The Summer Concert Series are annual concert events in which visitors bring their own lawn chairs and blankets to congregate on the Nelson Green at Heritage Square Park, while musical performances are conducted on the Rotary Bandstand. The Summer Concert Series is a City program, which is being organized b y the Recreation Services Department for a third time, rather than being organized by a local sponsor. While the concerts are organized by the City, the AGRC has submitted an application for a Page 214 of 583 Item 9.k. City Council Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary June 13, 2023 Page 2 Temporary Use Permit to allow for the sale and consumption of b eer and wine at the 2023 Heritage Square Park Summer Concert Series (the “Event”). The request for alcohol sales necessitates the approval of a Temporary Use Permit by the City Council . Council approved permits for beer and wine at four previous Summer Concerts Series and no issues associated with the alcohol sales were reported to the Police or Community Development Departments. The AGRC is requesting that the City Council allow the sale of beer and wine for a f ifth year at the Event as an additional amenity to Event patrons. The benefits identified by the applicant include increased revenue from alcohol sales beyond those realized through the sale of hot dogs, non-alcoholic drinks, and ice cream at the Event, as well as the establishment of additional promotional opportunities with new partners. The City may approve a temporary use permit for the sale of beer and wine at the event by operation of AGMC § 16.16.090. The City may authorize a fee waiver through the authority found in City Council Resolution 3760, adopted and approved July 13, 2004. Staff Advisory Committee In accordance with conditions of approval for last year’s permit, the Staff Advisory Committee (SAC) held a debrief meeting during and at the conclusion of the Event to evaluate the success of the Event. No issues with public intoxication or public health, safety, or welfare were noted and the Event was considered a success. The SAC reviewed this year’s proposal on May 18, 2023. The SAC was in support of the project with the same conditions of approval included for the 2022 Event to ensure a safe and successful experience. ANALYSIS OF ISSUES: The Summer Concert Series begins July 4, 2023, and continues each Sunday through the summer, concluding on September 17, 2023, for a total of twelve (12) events. Beer and wine sales would occur during each of the concerts, which are scheduled to occur from 1:00 PM – 3:00 PM, except for the concerts on July 4, which are scheduled from 11:00 AM to 4:00 PM. Sales and identification checks would be conducted by AGRC volunteers in accordance with the conditions of the one -day license issued by the California Department of Alcoholic Beverage Control (ABC) for each occurrence of the event. Similar to last year’s Event, the applicant is proposing to not fence off the Nelson Green, opting to use the entire lawn area for alcohol consumption during the Event. Fencing The need for fencing was discussed during processing of permits for Events held in previous years and it was determined that safety and public welfare will be met without Page 215 of 583 Item 9.k. City Council Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary June 13, 2023 Page 3 fencing around the Heritage Square Park lawn area to contain the consumption of alcohol. In accordance with requirements of the ABC, the public sidewalks surrounding the lawn area act as the boundary for alcohol consumption and therefore fencing is not required. This boundary will be enforced with appropriate signage and trained personnel provided by AGRC serving as security. This arrangement is similar to other public events throughout the County. Recreation Services staff will be on site during the events and will ensure the signage is provided. Attendee Identification The Event does not require the sale of entrance tickets like other events where alcohol is consumed. Therefore, the screening process to ensure lawful consumption is necessary. This will be closely monitored by AGRC volunteers to ensure only persons of legal drinking age will be able to buy and consume beer and wine. The AGRC will provide volunteers that have completed the Responsible Beve rage Service Training Program from the ABC to prevent service of alcohol to underage or intoxicated individuals Trash and Recycling If authorized for the sale of beer and wine, the potential for increased trash and recyclable material increases. Therefore, the applicant will be required to add at least 5 more temporary/cardboard (with a trash liner) trash and recycling receptacles and place them at appropriate locations around the park. At the end of each event, the bags of material will be placed near the sidewalk so that City Public Works staff can more easily load them onto a truck for disposal and recycling. Fee Waiver The applicant has requested the application fees associated with the Temporary Use Permit application be waived. If approved, this waiver would result in the loss of $302 in revenue. Revenue from application fees is used to offset the costs of processing the application. Council approved the fee waiver request in 2019, 2021, and 2022. Although the time necessary to process the application the first year was higher, subsequent years have resulted in less impact to personnel resources due to increased familiarity with the event. The Community Development Director has the authority to waive the fees for TUPs that do not require Council approval when if the event is operated solely by volunteers and one hundred percent of net revenues are donated to a charitable cause . The Event will be staffed by AGRC volunteers and as a 501(c)3 organization, all proceeds will go towards philanthropic endeavors in the community. The event also provides additional exposure of the City and its amenities to the public. It also brings attendees to the Village, which can have a direct economic benefit to businesses in the area, resulting in increases in sales tax. While this exposure cannot be directly quantified, it remains beneficial. Lastly, the Council has previously established through adoption of Resolution No. 3760 (Attachment 2) the blanket waiver of application fees for similar annual events. Although Page 216 of 583 Item 9.k. City Council Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary June 13, 2023 Page 4 this event is not identified on this list, the evolving annual nature of the event may be deemed consistent with the intent of the policy. Council has elected to waive the fees for this application for the previous three occurrences of the event. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Adopt the Resolution approving Temporary Use Permit 23-005, including an authorization to waive the application fee; 2. Adopt the Resolution approving Temporary Use Permit 23-005, but do not authorize waiver of the application fee such that Section 4 of the Resolution and any other language referencing a fee waiver is deleted; 3. Modify as appropriate and adopt the Resolution, approving Temporary Use Permit 23-005; 4. Do not adopt the Resolution; 5. Provide other direction to staff. ADVANTAGES: The Summer Concert Series is a well-attended event that holds a special place in the heart of many in the community. The addition of beer and wine sales at the Event has the potential to provide additional funds to the AGRC to continue their valuable work in the community. Additionally, the sale of beer and wine at the Event would provide attendees an additional beverage option during their time at the concerts. DISADVANTAGES: None identified due to the success of Events held in 2018, 2019, 2021, and 2022. ENVIRONMENTAL REVIEW: In compliance with the California Environmental Quality Act (CEQA), it has been determined that this project is Categorically Exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land. Specifically, a Class 4 exemption, applies to minor public or private alterations in the condition of land, water, and/or vegetation where the project does not involve removal of heal thy, mature, scenic trees except for forestry and agricultural purposes. (State CEQA Guidelines, § 15304.) Further, none of the exceptions to the Class 4 exemptions set forth in State CEQA Guidelines section 15300.2 apply. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Page 217 of 583 Item 9.k. City Council Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary June 13, 2023 Page 5 Attachments: 1. Proposed Resolution 2. City Council Resolution No. 3760 Page 218 of 583 ATTACHMENT 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 23-005 AND APPROVING A WAIVER OF FEES; AUTHORIZATION FOR THE SALE OF BEER AND WINE AT THE 2023 HERITAGE SQUARE PARK SUMMER CONCERT SERIES; APPLIED FOR BY THE ARROYO GRANDE ROTARY CLUB WHEREAS, the 2023 Heritage Square Park Summer Concert Series (the “Event”) is a City program organized by the Recreation Services Department; and WHEREAS, the Arroyo Grande Rotary Club (AGRC) have requested permission for the sale of beer and wine at the Event; and WHEREAS, beer and wine sales organized by the AGRC during the 2018, 2019, 2021, and 2022 Events were successfully implemented; and WHEREAS, the AGRC submitted a request to waive the $302 application fee; and WHEREAS, the purpose of the Temporary Use Permit is to ensure the Event is conducted in a manner that is compatible with the surrounding area; and WHEREAS, members of the AGRC will be responsible for monitoring identification and consumption of alcoholic beverages during the Event. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Recitals. All recitals above are true, correct, and incorporated herein by reference. Section 2. Findings. The City Council finds, in accordance with the requirements of Arroyo Grande Municipal Code section 16.16.090(E), after due study and deliberation, the following circumstances exist: Temporary Use Permit Findings: 1. The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety, or general welfare. The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger or constitute a menace because the AGRC will have trained personnel monitoring individuals purchasing and consuming alcohol to prevent disruptions to the public health, safety, or general welfare. Page 219 of 583 RESOLUTION NO. PAGE 2 2. The proposed site is adequate in size and shape to accommodate the temporary use without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site. The proposed site is adequate in size and shape to accommodate the temporary use without detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site due to the Event being monitored by AGRC personnel. 3. The proposed site is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use will or could reasonably be expected to generate. The proposed site is adequately served by South Mason and Nelson Streets, which are of significant width and improvements to accommodate the kind and quantity of traffic that the temporary use will generate. 4. Adequate temporary parking to accommodate vehicular traffic to be generated by the use will be available either on- site or at alternate locations acceptable to the City Council. Adequate temporary parking to accommodate vehicular traffic to be generated is available because Heritage Park is located in a commercial district that has ample public parking for visitors. Section 3. Temporary Permit Approval. The City Council of the City of Arroyo Grande hereby approves Temporary Use Permit 23-005, authorizing the sale of beer and wine at the 2023 Heritage Square Park Summer Concert Series as presented to the City Council on June 13, 2023, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. Section 4. Fee Waiver Approval. Based on the authority found in Resolution No. 3760, adopted July 13, 2004, the City Council of the City of Arroyo Grande hereby approves the fee waiver request for the Temporary Use Permit application processing fee. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this 13th day of June 2023. Page 220 of 583 RESOLUTION NO. PAGE 3 _________________________________________ CAREN RAY RUSSOM, MAYOR ATTEST: ________________________________________ JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: ________________________________________ WHITNEY McDONALD, CITY MANAGER APPROVED AS TO FORM: ________________________________________ ISAAC ROSEN, CITY ATTORNEY Page 221 of 583 RESOLUTION NO. PAGE 4 EXHIBIT "A" CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT NO. 23-005 This approval authorizes the sale of beer and wine from 11:00 AM – 4:00 PM on July 4, 2023, and from 1:00 – 3:00 PM for the remainder of the 2023 Heritage Square Park Summer Concert Series. General Conditions 1. The Arroyo Grande Rotary Club (AGRC) shall ascertain and comply with all State, County and City requirements as are applicable to this project, specifically obtain daily licenses for each occurrence and abide by all conditions from the Department of Alcoholic Beverage Control 2. The event shall occur in substantial conformance with the application and plans on file in the Community Development Department office. 3. The AGRC shall comply with all the conditions of the City Council Resolution adopted on June 13, 2023, approving temporary use permit No. 23-005. 4. The AGRC shall agree to defend, indemnify and hold harmless the City, its agents, officers, and employees harmless, at its sole expense from any action brought against the City, its agents, officers, or employees because of said approval, or in the alternative, to relinquish such approval. The AGRC shall reimburse the City, its agents, officers, or employees, for any court costs and attorney’s fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve the AGRC of their obligations under this condition. 5. The AGRC shall monitor alcohol sales to ensure alcoholic beverages are served to responsibly behaving persons over the age of twenty-one (21). Volunteers shall be trained to check identification of all persons buying alcohol for verification that the purchaser is over the age of twenty-one (21). 6. Consumption of alcoholic beverages shall be limited to the Heritage Square Park lawn area. The playground area shall be excluded from the consumption area. Appropriate signage shall be posted outlining these rules and restrictions. 7. Requests to continue alcoholic beverage sales in future years shall be made through the Temporary Use Permit process. 8. The AGRC shall utilize an easily identifiable (i.e. colored or similar) glass for the sale of alcohol to help ensure attendees are not bringing their own alcoholic beverages. 9. The Staff Advisory Committee shall conduct a debriefing following the conclusion of the first few events to evaluate the success of the event. 10. AGRC shall remit ten percent (10%) of gross revenue from beer and wine sales to the Recreation Services Department. Page 222 of 583 RESOLUTION NO. PAGE 5 Public Works Department Conditions 11. The AGRC is responsible for providing temporary cardboard trash receptacles, trash bags, and enough restroom facilities to serve the event. Any supplies the Public Works Department may need to provide must be reimbursed by the AGRC. The Public Works Department shall have final approval over the number of trash receptacles, trash bags, and restroom facilities necessary for the event. 12. The AGRC shall have an individual designated to periodically inspect the restrooms and areas around food vendors and waste containers. That individual shall be responsible for maintaining the cleanliness of these areas and gathering and disposing of all debris. 13. The AGRC shall reimburse the City for electrical costs associated with the event. 14. The AGRC shall reimburse the City for the costs of any Public Works staff services required for this event, including, but not limited to, restroom maintenance, trash, etc. 15. The AGRC shall remove any tape placed on streets, parking areas, and grass after the event. 16. At the end of each event, the AGRC shall place all trash bags near the sidewalk so that City Public Works staff can more easily load them onto a truck for disposal and recycling. 17. The ARGC shall flag all sprinkler heads on turf and lawn areas to prevent damage. The AGRC shall reimburse the City for any damage to the irrigation system at the park. 18. The AGRC shall abide by all terms and conditions of the Park Use Permit issued by the Recreation Services Department. Engineering Division Conditions 19. Restroom facilities, barricades, and signing shall be provided by the AGRC as required. 20. The AGRC shall provide a $1,000,000 comprehensive general liability insurance policy naming the City as additional insured by June 30, 2023. 21. The AGRC shall reimburse the City for the costs of Engineering Division services and any other City services required for this event. Building and Life Safety Division Conditions 22. All food booths must comply with the Fire Department guidelines, and must have County Health Department approval. The AGRC will inform booth applicants of Fire Department guidelines, and will ensure total compliance of booth operators. The AGRC will not allow non-compliant booths to operate. 23. The project shall comply with the most recent edition of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be met. 24. Emergency access must be maintained to the satisfaction of the Building Official and Fire Chief. A detailed chart or map will be provided to Building and Page 223 of 583 RESOLUTION NO. PAGE 6 Life Safety Division and Fire Department for approval prior to the event, showing placement of all booths, to include actual dimensions of access pathways for fire apparatus and emergency vehicles. 25. The use of generators must be reviewed and approved by the Building Official. 26. The AGRC shall identify an individual to act as liaison with the Fire Department for the purpose of maintaining life and safety. Police Department Conditions 27. All temporary "No Parking" signs shall be posted a minimum of 48 hours prior to event setup. 28. The AGRC shall monitor the lawn area of Heritage Square Park to ensure that no alcohol consumption occurs beyond the boundaries of the public sidewalks surrounding the lawn area. The AGRC shall provide signage to indicate that no alcohol consumption may occur beyond the boundaries of the lawn area, and shall provide security to enforce the boundaries. Page 224 of 583 RESOLUTION NO. 3760 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING POLICIES TO WAIVE PERMIT APPLICATION FEES FOR C'ERTAIN ANNUAL TEMPORARY USE PERMIT EVENTS WHEREAS, Temporary Use Permits for certain annual events are granted application fee refunds; and WHEREAS, these Temporary Use Permit events meet the criteria established by the City Council on September 25, 2001 for application fee waivers; and WHEREAS, staff expends a substantial amount of City time and resources submitting application fee refund requests to Administration, the City Council, and Finance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That a list of annual Temporary Use Permit events meeting the application fee waiver criteria be established to streamline the process of refunding permit application fees; and 2. That the initial list of Temporary Use Permit events eligible for fee waivers include the following events that have been granted a refund of permit application fees in the past: the Arroyo Valley Car Show, Christmas Caroling in the Village, Harvest Festival, March of Dimes Walk America, Nelson Green Book Fair, Strawberry Festival, Summer Concerts in the Village, and Watershed Education Fair; and 3. That Temporary Use Permit events will be added or removed from the fee waiver list only by action of the City Council. On motion of Council Member Runels, seconded by Council Member Dickens, and on the following roll call vote, to wit: AYES: Council Members Runels, Dickens, Lubin and Mayor Ferrara NOES: None ABSENT: Council Member Costello the foregoing Resolution was passed aRd adopted this 13th day of July 2004. w_________ ATTACHMENT 2 Page 225 of 583 RESOLUTION NO. 3760 PAGE 2 ATTEST: lLbJkUM.JL- ORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: Z~ STEV ADAMS, CITY MANAGER APPROVED AS TO FORM: I Page 226 of 583 RESOLUTION NO. 3760 OFFICIAL CERTIFICATION I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of pe~ury, that Resolution No. 3760 is a true, full, and correct copy of said Resolution passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 13th day of July, 2004. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 14th day of July, 2004. KELLY Eli ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK Page 227 of 583 Item 9.l. MEMORANDUM TO: City Council FROM: Brian Pedrotti, Community Development Director BY: Andrew Perez, Planning Manager SUBJECT: Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27 DATE: June 13, 2023 SUMMARY OF ACTION: Consideration and adoption of a Resolution approving the Cooperation Agreement (Agreement) between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years (FY) 2024-25 through 2026-27. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Approval of the Agreement will make the City eligible to obtain funding from the Community Development Block Grant (CDBG), the HOME Investment Partnership Act Program, and Emergency Solutions Grant Program (ESG), as a member of the urban county. The proposed Agreement allows the County to retain 13% of the City’s CDBG administrative funds for acting as the applicant on behalf of the urban county. RECOMMENDATION: 1) Adopt a Resolution approving the Agreement between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2024-25 through 2026-27. 2) Make findings that the execution of the Agreement is not a project for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Page 228 of 583 Item 9.l. City Council Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27 June 13, 2023 Page 2 BACKGROUND: San Luis Obispo County (County) has requested that the federal Department of Housing and Urban Development (HUD) designate County as an “urban county” to be eligible to receive funding from the CDBG program. HUD defines an urban county as a county within a metropolitan area that has a population of 200,000 or more, not including metropolitan cities located therein. The City has participated in the Urban County Program since 2000. Prior to the City’s participation in the Urban County Program, the City was successful in obtaining both CDBG housing and economic development grants through the State on a competitive basis using specialized consultants. Despite the success in obtaining grants from the State, participation in the urban county offers a more predictable, formula-based allocation of funds and there is a wider range of uses for the CDBG funds. The existing Agreement between the City and County covers FY 2021-22 through 2023- 24, with a term that ends on June 30, 202 4, and includes provisions for an automatic renewal provision stating that the term will automatically renew for another three -year period unless the City provides written notice at least 60 days prior to the end of the term that it elects not to participate in a new qualification perio d. On May 22, 2023, the County invited the City to join the Urban County Program for Fiscal Years 2024-25 through 2026- 27, consistent with the renewal provision in the existing Agreement. Execution of the Agreement is required by the County to qualify as an urban county. The terms of the Agreement remain unchanged from the existing Agreement and are described in more detail below. The Agreement is included as Exhibit A to the prepared Resolution (Attachment 1). ANALYSIS OF ISSUES: Cities participating in the Urban County Program receive a predictable, formula-based annual grant with a wider range of uses for the Federal CDBG funds. The tradeoff is that the City will not be able to apply for a potentially greater amount of State administered funds during the term of the Agreement. However, since the City does not have any census tracts that are designated as low income, staff does not believe the City would be likely to obtain funding on its own due to the highly competitive process. The Agreement will allow the City to continue its participation with the County and other participating cities in the federal CDBG, HOME, and ESG Programs. The term of this Agreement is for a period of three (3) years commencing July 1, 2024 and ending on June 30, 2027. With respect to the HOME program, the City, or a Community Housing Development Organization, such as People’s Self Help Housing (PSHH), can apply to the State for up to $1,000,000 annually for affordable housing projects. The HOME program is an annual statewide competition. Should the City continue in the San Luis Obispo Urban County Page 229 of 583 Item 9.l. City Council Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27 June 13, 2023 Page 3 program, the City cannot apply for these grants. However, PSHH, or a similar nonprofit organization, can apply directly to the County to fund a project located in the City. The ESG program is designed to address homelessness by providing funding to improve and operate emergency shelters, rapidly re-house unhoused individuals and families, and prevent families and individuals from becoming homeless. The Agreement authorizes the County to also administer the ESG program. the City may subgrant ESG funds to private, nonprofit organizations. Since 2011, the City has authorized the County to administer the City’s public service grants by withholding 13% of the City’s allocation of CDBG funds. The remaining 7% of CDBG funding allocated for administration is retained by the City. These amounts are unchanged in the proposed Agreement. Additionally, the proposed Agreement still would contain provisions requiring the City to invoice its administrative expenses by specified deadlines. If these deadlines are missed, the Agreement would authorize the County to use the City’s portion of the administrative funds. Just as in the existing Agreement, the proposed Agreement also specifies that the City shall not recommend an individual CDBG award of less than $8,000 for public service activities due to the staff cost of processing such awards in compliance with federal monitoring, reporting and other administrative requirements. The public services category of the CDBG program provides funding for a variety of activities including employment services, crime prevention and public safety, and services for senior citizens, homeless persons, and childcare, among others. Recently the City has subgranted public services funding to the 5 Cities Homeless Coalition to support its programs. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Adopt the Resolution approving the Agreement; 2. Modify as appropriate and adopt the Resolution ; 3. Do not adopt the Resolution; or 4. Provide other direction to staff. ADVANTAGES: Executing the Agreement will keep the City in the Urban County and will allow the Council to consider funding programs that provide important public services and programs using CDBG funds. Participation in the County program will guarantee the City will receive a specified amount of funding. DISADVANTAGES: Continuation of the Agreement does not allow the City to compete for substantial statewide CDBG funds for general and economic development projects, which could Page 230 of 583 Item 9.l. City Council Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27 June 13, 2023 Page 4 exceed the amount received through the County program. However, it is unlikely that the City would be competitive in the statewide CDBG program given the lack of low income census tracts that are needed to qualify. ENVIRONMENTAL REVIEW: No environmental review is required for this item as the execution of the Agreement is not a project for purposes of compliance with the provisions of th e California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Projects funded by future CDBG, HOME, or ESG grant allocations will be reviewed for compliance with the CEQA at the time they are approved. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Proposed Resolution Page 231 of 583 ATTACHMENT 1 RESOLUTION NO. A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT PROGRAM FOR FISCAL YEARS 2024/25 THROUGH 2026/27 WHEREAS, The County of San Luis Obispo (“County”), a political subdivision of the State of California, and the City of Arroyo Grande (“City”) a municipal corporation, desire to participate in the Community Development Block Grant (CDBG) program administered by the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, said program will promote the public health, safety and welfare by providing grant funds to be used by the City and County to improve housing opportunities for low and moderate-income households, to encourage economic reinvestment, to improve community facilities and public services, and to provide other housing-related facilities, or services; and WHEREAS, to qualify for CDBG funds under HUD eligibility guidelines, the County must have a population of at least 200,000 persons; and WHEREAS, the City desires to continue to participate jointly with the County in said program; and WHEREAS, HUD requires that the parties enter into a Cooperation Agreement between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2024/25 through 2026/27 to define their rights and obligations as a prerequisite to participation in the CDBG program; and WHEREAS, The proposed cooperation agreement is consistent with the General Plan and with City and County policies encouraging cooperation between agencies on issues of regional significance such as affordable housing; and WHEREAS, The proposed cooperation agreement will promote the public health, safety and welfare by enabling the City and County to participate in the U.S. Department of Housing and Urban Development’s CDBG program under an “urban county” entitlement; thus making available funds for a variety of housing, economic development, and public services programs not otherwise available; and Page 232 of 583 RESOLUTION NO. PAGE 2 WHEREAS, The City and County enter into yearly subrecipient agreements which establish administrative policies and procedures, performance standards, and guidelines for funding specific CDBG programs and projects; and WHEREAS, The proposed cooperation agreement is not a “project” for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande, California, as follows: 1. The City Council hereby approves and authorizes the Mayor to enter into the Cooperation Agreement with the County to enable joint participation in HUD’s CDBG program in the form attached hereto as Exhibit “A”. 2. The City Manager is hereby authorized to act on behalf of the City in connection with the implementation of the agreement, ongoing operation of the CDBG program, and other activities necessary to carry out the intent of the cooperation agreement. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this ____ day of _______ 2023. Page 233 of 583 RESOLUTION NO. PAGE 3 _________________________________________ CAREN RAY RUSSOM, MAYOR ATTEST: ________________________________________ JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: ________________________________________ WHITNEY McDONALD, CITY MANAGER APPROVED AS TO FORM: ________________________________________ ISAAC ROSEN, CITY ATTORNEY Page 234 of 583 RESOLUTION NO. PAGE 4 EXHIBIT A A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT PROGRAM FOR FISCAL YEARS 2024/25 THROUGH 2026/27 THIS COOPERATION AGREEMENT is made and entered into on the date and year last written below, by and between the County of San Luis Obispo, a political subdivision of the State of California, hereinafter called “County,” and the City of Arroyo Grande, a municipal corporation of the State of California, located in the County of San Luis Obispo, hereinafter called “City;” jointly referred to as “Parties”. WITNESSETH WHEREAS, in 1974, the U.S. Congress enacted, and the President signed a law entitled, The Housing and Community Development Act of 1974, herein called the “Act.” The Act is omnibus legislation relating to federal involvement in a wide range of housing and community development activities and contains eight separate titles; and WHEREAS, Title I of the Act is entitled “Community Development” and governs programs for housing and community development within metropolitan cities and urban counties or communities by providing financial assistance annually for area -wide plans and for housing, public services, and public works programs; and WHEREAS, the Community Development Block Grant Program (hereinafter referred to as “CDBG”), the HOME Investment Partnerships Act Program (hereinafter referred to as “HOME”), and the Emergency Solutions Grant Program (hereinafter referred to as “ESG”) are consolidated under Title I of the Act; and WHEREAS, the County has requested of the federal Department of Housing and Urban Development, hereinafter referred to as “HUD,” designate the County as an “urban county;” and WHEREAS, the County needs to requalify as an urban county and will be eligible to receive CDBG funds provided that the County’s entitled cities defer their entitlement to the County to enable both the County and the entitlement cities to jointly participate in the program; and WHEREAS, the City desires to participate jointly with the County in said program; and WHEREAS, if HUD redesignates the County as an urban county, then the County may also be eligible to receive funds from the HOME Program and the ESG Program; and Page 235 of 583 RESOLUTION NO. PAGE 5 WHEREAS, the CDBG Regulations issued pursuant to the Act provide qualified urban counties must submit an application to HUD for funds, and cities and smaller communities within the metropolitan area not qualifying as metropolitan cities may join the County in said application and thereby become a part of a more comprehensive County effort; and WHEREAS, as the urban county applicant, the County must take responsibility and assume all obligations of an applicant under federal statues, including: the analysis of needs, the setting of objectives, the developm ent of community development and housing assistance plans, the consolidated plan, and the assurances of certifications; and WHEREAS, by executing this Agreement, the Parties hereby give notice of their intention to participate in the urban county CDBG, HOME, and ESG Programs. NOW THEREFORE, in consideration of the mutual promises, recitals and other provisions hereof, the Parties agree as follows: SECTION I. General. A. Responsible Officers. The Director of the County of San Luis Obispo Department of Social Services (hereinafter referred to as “Director”) is hereby authorized to act as applicant for the CDBG, HOME, and ESG Programs and to administer funding and activities under the programs. The City Manager is hereby authorized to act as the responsible officer of the City under the programs. B. Full Cooperation. Parties agree to fully cooperate and to assist each other in undertaking eligible grant programs or projects, including but not limited to community renewal and lower-income housing assistance activities, specifically urban renewal, and publicly assisted housing; public services; and economic development. C. Term of Agreement – Automatic Renewal Provision. The term of this Agreement shall be for a period of three (3) years commencing July 1, 2024, through June 30, 2027. In addition, this Agreement provides for automatic renewal for participation in successive three-year qualification periods, unless the City provides written notice at least 60 days prior to the end of the term that it elects not to participate in a new qualification period. The County will notify the City in writing prior to renewing the Cooperation Agreement for the Urban County for an additional three (3) year term of its right not to participate in the Urban County for a successive three-year term. The Parties agree to adopt amendments to this Agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice by HUD for a subsequent three -year Urban County qualification period, prior to the subsequent three-year extension of the term. Any amendment to this Agreement shall be submitted to HUD as required Page 236 of 583 RESOLUTION NO. PAGE 6 by the regulations and any failure to adopt required amendments will void the automatic renewal of this Agreement for the relevant qualification period. This Agreement remains in effect until the CDBG, HOME, and ESG Program funds and program income received with respect to the three-year qualification period, and the subsequent three-year renewals are expended, and the funded activities are completed. The Parties may not terminate or withdraw from this Agreement while this Agreement remains in effect. D. Scope of Agreement. This Agreement covers the following formula funding programs administered by HUD where the County is awarded and accepts funding directly from HUD: the CDBG Program, the HOME Program, and the ESG Program. SECTION II. Preparation and Submittal of CDBG Funding Applications. A. Inclusion of City as Applicant. The Parties agree the City shall be included in the application the County shall submit to HUD for Title I Housing and Community Development Block funds under the Act. B. Consolidated Plan. The City shall assist the County by preparing a community development plan, for the period of this Agreement, which identifies community development and housing needs, projects, and programs for the City; and specifies both short and long-term City objectives, consistent with requirements of the Act. County agrees to: (1) include the City plan in the program application, and (2) include City’s desired housing and community development objectives, policies, programs, projects and plans as submitted by the City in the County’s consolidated plan. C. Application Submittal. The County agrees to commit sufficient resources to completing and submitting the Consolidated Plan and supporting documents to HUD in time for the Parties to be eligible to receive funding beginning July 1, 2024, and to hold public hearings as required to meet HUD requirements. D. County Responsibility. Parties agree the County shall, as applicant, be responsible for holding public hearings and preparing and submitting the CDBG funding application and supporting materials in a timely and thorough manner, as required by the Act and the federal regulations established by HUD to secure entitlement grant funding beginning July 1, 2024. E. Grant Eligibility. In executing this Agreement, the Parties understand they shall not be eligible to apply for grants under the Small Cities or State CDBG Programs for appropriations for fiscal years during the period in which the Parties are participating in the Urban County CDBG entitlement program; and Page 237 of 583 RESOLUTION NO. PAGE 7 further, the City shall not be eligible to participate in the HOME, or ESG Programs except through the Urban County. SECTION III. Program Administration. A. Program Authorization. The Director is hereby authorized to carry out activities that will be funded from the annual CDBG, HOME, and ESG Programs from fiscal years 2024, 2025, and 2026 appropriations and from any program income generated from the expenditure of such funds. B. Responsibilities of Parties. The Parties agree the County shall be the governmental entity required to execute any grant agreement received pursuant to the CDBG, HOME, and ESG applications, and subject to the limitations set out in this Agreement, the County shall thereby become liable and responsible thereunder for the proper performance of the plan and CDBG, HOME, and ESG under County programs. County agrees to perform program administrative tasks such as environmental clearance under the National Environmental Policy Act (NEPA), subrecipient agreements and monitoring of subrecipients. The City agrees to act in good faith and with due diligence in performance of the City obligations and responsibilities under this Agreement and under all subrecipient agreements. The City further agrees that it shall fully cooperate with the County in all things required and appropriate to comply with the provisions of any Grant Agreement received by the County pursuant to the Act and its Regulations. C. City Assistance. The City agrees to undertake, conduct, perform or assist the County in performing the essential community development and housing assistance activities identified in the City’s community development plan. Pursuant to the Act and pursuant to 24 CFR 570.501(b), the City is subject to the same requirements applicable to subrecipients, including th e requirement of a written agreement with the County as set forth in 24 CFR 570.503. SECTION IV. Use of Program Funds. A. Allocation of CDBG funds. All funds received by the County pursuant to this Agreement shall be identified and allocated, as described below, to the specific projects or activities set out in the application, and such allocated amounts shall be expended exclusively for such projects or activities; provided, however, that a different distribution may be made when required by HUD to comply with Title I of the Housing and Community Development Act of 1974, as amended. 1) Metropolitan Cities’ Allocation. The Parties agree the County shall make available to the City a total amount of CDBG funds equal to that which the City would have been entitled had it applied separately as a “metropolitan city,” using HUD allocation formulas as applied by the County, except that an amount equal to thirteen (13) percent of the Metropolitan Cities’ allocations of CDBG funds will be deducted by the County to meet its obligations under the terms of this Agreement and/or HUD requirements for Page 238 of 583 RESOLUTION NO. PAGE 8 administrative costs. Further, with respect to the availability of the funds, the County agrees to fully cooperate and assist the City in expending such funds. 2) Non-Metropolitan Cities’ Allocation. The County agrees to allocate a portion of CDBG program funds to the non-Metropolitan, incorporated cities participating in the program. The amount of allocation per city shall be equal to that which the Urban County formula award from HUD increases as a result of the HUD allocation formulas as applied by the County, except that an amount equal to thirteen (13) percent of the Non-Metropolitan Cities’ allocations of CDBG funds will be deducted by the County to meet its obligations under the terms of this Agreement and/or HUD requirements for administrative costs. 3) Urban County. Parties shall not recommend a CDBG award of less than $8,000 for any one project or program due to the staff cost of processing such awards in compliance with federal requirements. A project or program recommended to receive an amount less than $8,000 can still receive an award if any other Party or Parties make an award, which is aggregated to be greater than $8,000. 4) Administrative Costs. The County hereby acknowledges the City, as a subrecipient defined in 24 CFR 570.500(c) and its eligibility to incur administrative costs per 24 CFR 570.206, or as otherwise negotiated and approved in the Action Plan for related Planning and Capacity Building costs per 24 CFR Part 570.205. The City shall submit invoices and supporting documentation to the County for reimbursement of eligible administrative costs in accordance with the following schedule: 2024 Program Year: Monday, June 23, 2025 2025 Program Year: Monday, June 22, 2026 2026 Program Year: Monday, June 21, 2027 Administrative funds that are not drawn down following the review and approval by county staff by the deadlines above will be used to reimburse the County’s administrative costs. B. Availability of Funds. The County agrees to make CDBG funds available to all participating incorporated cities as set out here when HUD makes the CDBG funds available to it. The County shall immediately notify the participating incorporated cities of the availability of the funds. It is understood by the Parties, hereto, the CDBG funds being used for the purposes of this Agreement are funds furnished to the County, through HUD, pursuant to the provisions of the Act. Notwithstanding any other provision of this Agreement, the liability of the County shall be limited to CDBG funds Page 239 of 583 RESOLUTION NO. PAGE 9 available for the Project. The City understands that the County must wait for release of CDBG funds from HUD before CDBG funds may be advanced or reimbursed. The County shall incur no liability to the City, its officers, agents, employees, suppliers, or contractors for any delay in making any such payments. C. Public Services Costs. The County agrees that after the availability of CDBG program funds to the City, the County shall not use its remaining balance of funds in any way that would limit the City’s ability to use its CDBG funds to the maximum extent allowed by HUD for public service purposes. D. Income Generated. The City shall notify the County of any income generated by the expenditure of CDBG funds received by the City. Such program income may be retained by the City subject to the provisions of this Agreement, the Act, and its Regulations. Any program income retained must only be used for eligible activities in accordance with all CDBG requirements as they apply. E. Use of Program Income. The County shall monitor the use of any program income, requiring appropriate record-keeping and reporting by the City as may be needed for this purpose, and shall report the use of such program income to HUD. In the event of close-out or change of status of the City, all program income on hand or received by the City subsequent to the close -out or change of status shall be paid to the County. In the event that the City withdraws from the Urban County to become an entitlement grantee, as provided under 24 CFR 570.504, all program income on hand or received by the City from Urban County activities shall be retained by the City to be used as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds. F. Change in Use of Property. The City shall notify the County of any modification or change in the use of real property acquired or improved in whole or in part using CDBG funds that is within the control of the City, from that use planned at the time of acquisition or improvement including disposition. Such notification shall be made within thirty (30) calendar days of such change of use and comply with the provisions of 24 CFR 570.505. G. Fair Housing Implementation. The Parties agree no Urban County funding shall be allocated or expended for activities in or in support of any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the County’s actions to comply with its fair housing certification. H. Conflict Resolution. In the event of disagreement between the County and the City as to the allocations, disbursement, use, or reimbursement of CDBG funds, the Parties agree to accept HUD’s written determination as to the appropriate resolution or disposition of funds to the extent HUD is willing to resolve such disagreement. Page 240 of 583 RESOLUTION NO. PAGE 10 I. Consolidated and Further Continuing Appropriations Act. The City may not sell, trade, or otherwise transfer any portion of CDBG funds to another metropolitan city, Urban County, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits, or non -Federal considerations, but must use such funds for activities eligible under Title I of the Act. J. Special Provisions for the Urban County. (1) To affirmatively further fair housing and implement the Analysis of Impediments to Fair Housing Choice or better known as the Fair Housin g Plan, the cities are encouraged to contribute CDBG funds to affordable housing projects when there is an eligible CDBG component in the proposal that is located within the City’s or County’s jurisdiction. (2) The County will enforce remedies for noncompliance pursuant to 2 CFR Part 200.338 and allowed per 2 CFR Part 200.207 by pulling CDBG funds for under preforming projects or programs not implemented during agreed timeframe identified in the subrecipient agreement. SECTION V. Amendment or Extension of Agreement. A. Subrecipient Agreement. For each fiscal year during the term of this Agreement, the County and the City shall enter into a Subrecipient Agreement, prepared jointly by the County and the City, which identifies a project or program that the County will administer with the City’s CDBG entitlement funds during that program year. The Subrecipient Agreement will set forth the minimum requirements found at 24 CFR 570 and as otherwise required by applicable federal laws. In addition, the agreements will provide project changes, time schedule for completion of the project(s), deliverable checklist, and additional funding sources, if any. If substantial compliance with the completion schedule cannot be met by the City due to unforeseen or uncontrollable circumstances, then the County may extend the schedule for project completion, as allowed by federal regulations. B. Amendments. Any amendments to this Agreement shall be in writing. Parties agree any such fully executed amendment or amendments to this Agreement may be entered into at any time if required or necessary to implement the plans contemplated hereunder, or to comply with any grant agreement or the regulations issued pursuant to the Act. SECTION VI. Compliance with Federal Regulations. A. General. The Parties agree to take all actions necessary to assure compliance with the urban county’s certifications required by section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1964, 24 CFR part 1, the Fair Housing Act, Page 241 of 583 RESOLUTION NO. PAGE 11 affirmatively furthering fair housing, Section 109 of Title I of the Housing and Community Development Act of 1974; the National Environmental Policy Act of 1969; the Uniform Relocation Assistance and Real Property Acquisition Act of 1970; regulations at 24 CFR part 100, and will affirmatively further fair housing and other applicable laws. Furthermore, the Parties agree to implement regulations at 24 CFR part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR part 8, Title II of the Americans with Disabilities Act, and the implementing regulations at 28 CFR part 35, the Age Discrimination Act of 1975, and the implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968. B. Community Participation. The Parties agree to comply with federal community participation requirements of 24 CFR Part 91 and provide community members with the following. 1) An estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and 2) A plan for minimizing displacement of persons as a result of CDBG-assisted activities and programs, and to provide assistance to such persons. C. Community Participation Plan. The Parties agree to follow a community participation plan which: 1) Provides for and encourages community members participation, particularly those of low or moderate income who reside in slum or blighted areas where CDBG funds are proposed to be used; 2) Provides community members with reasonable and timely access to local meetings, staff reports, and other information relating to grantee’s proposed use of funds, as required by HUD regulations related to the actual use of funds under the Act; 3) Provides for public hearings to obtain community members’ views and to respond to proposals and questions at all stages of the community development program, including at least: 1) formulation of needs; 2) review of proposed grant activities; and 3) review of program performance; for which public hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation of handicapped persons; 4) Provides a timely written answer to written complaints and grievances, within 15 working days, where practicable. Page 242 of 583 RESOLUTION NO. PAGE 12 5) Identifies how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non -English speaking residents can be reasonably expected to participate. 6) Identifies the use of non-traditional methods of community outreach, including the provision of CDBG documents in a user-friendly format, including but not limited to Braille, large print, oral format, and de livering copies to homebound individuals. D. The Parties hereby certify, to the best of their knowledge and belief, that: 1) Conflict of Interest. No federal grant monies have been paid or will be paid, by or on behalf of the Parties, to any officer or employ ee or any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan, or cooperative agreement. 2) Influence. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard form LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3) Certifications Disclosure. Parties agree to include this certification in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements), and that all grant subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was executed. E. Certification Regarding Policies Prohibiting Use of Excessive Force and Regarding Enforcement of State and Local Laws Barring Entrances. In accordance with Section 519 Public Law 101 -144 (the 1990 HUD Appropriations Act), the City certifies that it has adopted and is enforcing. 1) A policy prohibiting the use of excessive force by law enforcement agencies within their respective jurisdictions against any individuals engaged in non - violent civil rights demonstrations; and Page 243 of 583 RESOLUTION NO. PAGE 13 2) A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is th e subject of such non-violent civil rights demonstrations within their jurisdictions. SECTION VII. Execution of Agreement and Recordkeeping. A. HUD Certification. The Director is hereby authorized to execute and submit to the County the HUD Certification Form with respect to the community development activities carried out within the boundaries of the City. It is further understood that the County will rely upon the certification executed by the Director for purposes of executing a certification form for submission to HUD. B. Maintenance of Records. The City shall maintain records of activities for any projects undertaken pursuant to the program and said records shall be open and available for inspection by auditors assigned by HUD and/or the County upon reasonable notice during the normal business hours of the City. NOW, THEREFORE, it is agreed between the parties hereto that: 1. Agreement Signatures. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, when taken together, shall constitute one and the same agreement. This Agreement may be executed and delivered by facsimile or scanned signature by any of the Parties and the receiving Party may rely on the receipt of such document so executed and delivered by facsimile or email as if the original had been received. 2. The Parties hereto have caused this Agreement to be executed and attested by their proper officer thereunder duly authorized. Page 244 of 583 RESOLUTION NO. PAGE 14 IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and the year set forth below. COUNTY OF SAN LUIS OBISPO, A Political Subdivision of the State of California ________________________________ Chairperson of the Board of Supervisors ATTEST: JOHN NILON Ex-Officio Clerk of the Board of Supervisors By: Deputy Clerk Dated: [SEAL] APPROVED AS TO FORM AND LEGAL EFFECT: RITA L. NEAL County Counsel By: Deputy County Counsel Dated: Page 245 of 583 RESOLUTION NO. PAGE 15 CITY OF ARROYO GRANDE BY: Caren Ray Russom MAYOR Date: ATTEST: BY: Jessica Matson CITY CLERK Date: APPROVED AS TO CONTENT: BY: Whitney McDonald CITY MANAGER Date: APPROVED AS TO FORM: BY: Isaac Rosen CITY ATTORNEY Date: Page 246 of 583 Item 9.m. MEMORANDUM TO: City Council FROM: Brian Pedrotti, Community Development Director SUBJECT: Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan DATE: June 13, 2023 SUMMARY OF ACTION: Approval of an agreement with KTUA in substantially final form to assist with the Active Transportation Plan (ATP). The plan is anticipated to be completed by February 2025. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The cost proposal from KTUA for the ATP is $249,744. The proposed funding source is a Sustainable Transportation Planning Grant (STPG) in the amount of $221,325 with an 11% local match of $28,675 from the Local Sales Tax Fund. The ATP is included in the current Capital Improvement Program (CIP) budget for FY 2022 -23 and in the proposed FY 2023-24 CIP budget. RECOMMENDATION: 1) Approve and authorize the Mayor to execute an Agreement for Consultant Services with KTUA to assist the City with the Active Transportation Plan in substantially final form (subject to minor revisions as approved by the City Council consistent with Council direction); 2) Determine that approving the Agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because preparation of the Plan itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, s ubd. (b)(2)-(3), 15378). Additionally, the City and consultant will evaluate potential impacts of the Active Transportation Plan in compliance with the California Environmental Quality Act, and prepare any appropriate environmental document at that time, if required. BACKGROUND: The State of California established its Active Transportation Program by Senate Bill 99 (Chapter 359, Statutes of 2013) and Assembly Bill 101 (Chapter 354, Statutes of 2013) to encourage the increased use of active modes of tran sportation, such as walking and biking. The State Active Transportation Program consolidates existing federal and state transportation programs, including the Transportation Alternatives Program, Bicycle Page 247 of 583 Item 9.m. City Council Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan June 13, 2023 Page 2 Transportation Account, and State Safe Routes to School, into a single program with a focus on making California a national leader in active transportation. The California Active Transportation Program provides the largest source of grant funding for bicycling and walking projects for California cities. Cities that have an Active Transportation Plan increase their chances for success in securing these highly competitive grant funds. On July 27, 2021, the City Council adopted the Circulation Element Update. Recommendations for active transportation modes and components were embedded throughout the update, including a specific recommendation to prepare an ATP. On April 4, 2022, the City of Arroyo Grande received a conditional letter of award for the STPG funding in the amount of $221,325. On June 28, 2022, the City Council authorized the Community Development Director to execute the necessary agreements for the Sustainable Transportation Planning Grant (STPG) to allow City staff to complete the necessary conditions of grant approval and move forward retaining a consultant to prepare the ATP. In December 2022, the City issued a Request for Proposals (RFP) for the ATP. Staff received two consultant proposals prior to the RFP deadline of January 19, 2023, and the City’s review committee scored the proposal from KTUA (Exhibit D of Attachment 1) with the highest score. ANALYSIS OF ISSUES: Based on KTUA’s experience, proposed work plan, availability, and familiarity with State laws, policies and issues, staff recommends that the Council approve the proposed Agreement, which includes the scope of work and timeline for this project. The scope of work includes an existing conditions and needs assessment and a recommendations and implementation plan. Extensive public outreach is planned, including online engagemen t, community workshops, a stakeholder’s working group, and pop-up events. KTUA will complete a draft and final plan, with participation at public meetings. The planned project timeline is approximately 18 months. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve the Agreement for Consultant Services with KTUA in substantially final form; 2. Modify as appropriate and approve the Agreement; 3. Do not approve the Agreement; or 4. Provide other direction to staff. ADVANTAGES: Approval of an Agreement with KTUA, a transportation planning consulting firm with valuable local experience in the preparation of ATPs, will allow the project to commence. Page 248 of 583 Item 9.m. City Council Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan June 13, 2023 Page 3 A successful active transportation plan is one that balances and reflec ts the needs and wants of the community and will provide a comprehensive vision and implementation strategy to create a complete, connected, and comfortable network for all transportation modes. DISADVANTAGES: No disadvantages identified with the approval of the Agreement. ENVIRONMENTAL REVIEW: Approval of the consultant agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because preparation of the Plan itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378). However, the City and consultant will evaluate potential impacts of the Active Transportation Plan in compliance with the California Environmental Quality Act, and prepare any appropriate environmental document at that time, if required. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Proposed Consultant Services Agreement Page 249 of 583 -1- CITY OF ARROYO GRANDE PROFESSIONAL SERVICES AGREEMENT 1.PARTIES AND DATE. This Agreement is made and entered into this _____ day of ________, 20___, by and between the City of Arroyo Grande, a California municipal corporation, organized under the laws of the State of California, ("City") and KTU&A, ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2.RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain transportation planning services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional city-wide transportation plan consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such transportation planning services for the Active Transportation Plan project ("Project") as set forth in this Agreement. 3.TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. This Agreement shall commence on June 13, 2023 and shall remain and continue until February 28, 2025 unless sooner terminated pursuant to the provisions of this Agreement. This agreement may be extended after the initial Term upon written agreement by City and Consultant, as necessary to complete the project. All terms and conditions of this Agreement shall apply to any additional term. 3.2 Responsibilities of Consultant. 3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. ATTACHMENT 1 Page 250 of 583 -2- Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Joe Punsalan. 3.2.5 City's Representative. The City hereby designates Brian Pedrotti, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.2.6 Consultant's Representative. Consultant hereby designates Joe Punsalan, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Page 251 of 583 -3- Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10.1 Employment Eligibility; Consultant. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, Page 252 of 583 -4- the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant. Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Consultant shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements provided for in Section 3.2.10 or any of its sub- sections. 3.2.10.2 Employment Eligibility; Subcontractors, Consultants, Sub- subcontractors and Subconsultants. To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in this Agreement. 3.2.10.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, sub- subcontractors or subconsultants to meet any of the requirements provided for in this Agreement; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant under this Agreement); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements. 3.2.10.4 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.5 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety Page 253 of 583 -5- devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Insurance. 3.2.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.2.11.2 Types of Insurance Required. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “D” attached hereto and incorporated herein as though set forth in full. 3.2.11.3 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.2.11.4 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.2.11.5 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.2.11.6 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. 3.2.11.7 Additional Insurance Provisions Page 254 of 583 -6- (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.2.11.8 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.2.11.9 Liability for Non-compliance. (A) Indemnity: Failure to comply with laws, regulations, and ordinances listed inthis Agreement is a violation of federal and state law. Notwithstanding any Page 255 of 583 -7- other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity. (C) Damages: City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described anywhere in this Agreement, or any other relevant water quality law, regulation, or policy. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. The total compensation shall not exceed two hundred and fifty thousand dollars ($250,000) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3.5 Rate Increases. In the event that this Agreement is renewed, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.” Page 256 of 583 -8- 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the Department of Industrial Relations against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subconsultant. 3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Accounting Records. 3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, Page 257 of 583 -9- documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.6 General Provisions. 3.6.1 Termination of Agreement. 3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City. Consultant may not terminate this Agreement except for cause. 3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6.1.4 Termination on Occurrence of Stated Events. This Agreement shall terminate automatically on the occurrence of any of the following events: (A) Bankruptcy or insolvency of any party; (B) Sale of Consultant’s business; (C) Assignment of this Agreement by Consultant without the consent of City; or (D) End of Agreement term. 3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: KTU&A ATTN: Joe Punsalan 3916 Normal Street San Diego, CA 92103 City: City of Arroyo Grande Brian Pedrotti, Community Development Director 300 E. Branch Street Arroyo Grande, CA 93420 bpedrotti@arroyogrande.org Page 258 of 583 -10- Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.6.3 Ownership of Materials and Confidentiality. 3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a Page 259 of 583 -11- party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.6.3.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information. 3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.6.5 [Reserved] 3.6.6 Indemnification. 3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or Page 260 of 583 -12- persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. 3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault. 3.6.6.3 Notwithstanding anything herein to the contrary, to the fullest extent permitted by law for all design professional services arising under this Agreement, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 3.6.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.6.8 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Luis Obispo County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. 3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. Page 261 of 583 -13- 3.6.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.6.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. Page 262 of 583 -14- 3.6.21 Undue Influence. Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 3.7 Subcontracting. 3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [SIGNATURES ON NEXT PAGE] Page 263 of 583 -15- SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF ARROYO GRANDE AND KTU&A CITY OF ARROYO GRANDE KTU&A By: ____________________________ By: ______________________________ Caren Ray Russom Joe Punsalan Mayor Principal, KTU&A Attest: Jessica Matson City Clerk Approved as to Form: ______________________________ Isaac Rosen Best Best & Krieger LLP City Attorney Page 264 of 583 (BB&K Aug 2018) Exhibit “A”-1 EXHIBIT "A" SCOPE OF SERVICES Page 265 of 583 PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN CITY OF ARROYO GRANDE CDD PROJECT NUMBER 22-009 | PROPOSAL | JANUARY 19, 2023 Page 266 of 583 Table of Contents 1 COVER LETTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 2 DESCRIPTION OF FIRM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 3 QUALIFICATIONS KTUA Project Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Subconsultant Profiles & Project Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 4 AUTHORIZED REPRESENTATIVE & INSURANCE . . . .(Located in Cover Letter) 5 STAFFING Team Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Manager and Key Personnel Biographies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 6 PROJECT UNDERSTANDING & WORK PLAN Project Understanding & Approach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 Critical Paths to Success . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 7 PROPOSAL SUBMITTAL FORMS & REFERENCES . . . . . . . . . . . . . . . . . . . . . .30 8 APPENDIX KTUA Key Personnel Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 Subconsultant Key Personnel Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 9 COST PROPOSAL & HOURLY RATES . . . . . . . . . . . .(Separate Sealed Envelope) Page 267 of 583 January 19, 2023 Robin Dickerson, P .E ., City Engineer City of Arroyo Grande Community Development Department 300 East Branch Street Arroyo Grande, CA 93420 Dear Ms . Dickerson and Members of the Selection Committee, KTUA is pleased to respond to the Request for Proposal issued by the City of Arroyo Grande to prepare a City-Wide Active Transportation Plan . Our team brings extensive experience in assisting local and regional agencies and munici- palities in the development of effective, implementable, and sustainable complete street planning . Our proposal details this experience, discusses our approach, and added value tasks to successfully develop the plan envisioned by the City of Arroyo Grande . Developing an Active Transportation Plan takes equal parts community engagement and effective project develop- ment . Integrate innovative treatments that improve safety and encourage active modes into a conceptual design, and you’ll have yourself an effective and implementable plan . This is the approach the KTUA team aims to take for this exciting project . When considering the ongoing evolution of mobility, we must also incorporate the diverse voices and perspectives of the residents that will experience the benefits, and potential challenges, of the changing mobility landscape . Beyond the creative and technical aspects of this project, we must also think about the practical elements of how the work will be performed and successfully completed . The impact of COVID-19 has required new methods for how we engage each other . KTUA has a well-established infrastructure in place that facilitates virtual meetings, coordination, and collaboration, with the flexibility of in-person workshops and/or pop-up events in cities with similar demographics and challenges like Arroyo Grande . It will be key to ensure all voices are heard through collaborative tools and processes . We’re currently working on a complete street project in Atascadero and have completed several active transportation and trail plans in Paso Robles, Goleta, Isla Vista, San Luis Obispo, and Santa Barbara counties . Our team of experts will ensure you receive the highest value for the project budget and that all stated objectives in the RFP are met and exceeded . We understand that there are basic needs an ATP needs to accomplish, but also understand the intricacies of having the necessary materials in your ATP to pursue grants . With our extensive experience completing ATPs, complete street, safe routes to school and first and last mile plans, we understand that an ATP needs to have the structure that will help the City get projects built . With our tools and methods to streamline active transportation plans, we find ways to add value to our projects for our clients . Below are a few of our value-added tasks we’ve included in our proposal . More information on these added value tasks can be found in our project understanding section and through- out our project approach . Page 268 of 583 • Three (3) conceptual designs – Design level concepts to assist with grants and CIP integration . • Bicycle and pedestrian propensity model – GIS-based model to assist with project identification and needs throughout the City . • ADA hot spot analysis – Use of data driven models to identify areas for ADA priorities . • Project Prioritization – Data driven model to prioritize projects, along with public input . • Use of Replica (Big data) – Existing conditions analysis and support project recommendations . • Safe Routes to School Projects – Develop safe routes to school maps and analysis for grants . • Green Street Toolbox – Integrate urban greening into active transportation planning and design . We’ve strengthened our team by collaborating with Central Coast Transportation Consulting (CCTC) to assist with engi- neering, existing conditions, support recommendation development, conceptual designs, and develop preliminary cost estimates . We’ve worked together in the City of Atascadero where we analyzed existing conditions and designed the Downtown El Camino Real Corridor into a dramatic and functional streetscape that helps foster economic development, provide active transportation facilities, and creates a sense of place for their residents, tourists, and local businesses . CCTC was critical in the street intersection and segment analysis to refine the final design, and we’re happy to say that we’re working together again on the next phase of the project to bring it closer to fruition . More recently, we’ve complet- ed the June Lake Loop ATP assessing the feasibility of a multi-use trail along State Route 158 . The team also facilitated walk audits and online and in-person community engagement . Michelle Matson of CCTC will lead the engineering efforts for this project and was also the former Traffic Engineer and Bicycle Coordinator for the County of San Luis Obispo and brings expertise in project design and implementation . Our team is well versed in all aspects of this project’s scope of work, particularly the community engagement tasks . KTUA has organized and facilitated many workshops and multi-day charrettes which have included stakeholder meetings, demonstration projects, walking and biking tours, pop-ups at special events and interactive workshop exercises . Balanc- ing data-driven approaches and community engagement is critical for project success and support, and our approach will reflect how we have been a leader in active transportation planning and design throughout Central and Southern Califor- nia . KTUA will be able to provide additional support for the project from our Santa Maria-based staff . We look forward to the opportunity to help build upon Arroyo Grande’s active transportation environment for better safe- ty, accessibility, and connectivity . We welcome the opportunity to meet and discuss your important project . KTU&A confirms it has the ability to provide the required insurance as described in this RFP . KTU&A certifies it has no conflict of interest, to fulfill the Non-Lobbying requirement; and it has no Debarment and Suspensions . Respectfully submitted, Joe Punsalan KTUA AUTHORIZED REPRESENTATIVE Joe Punsalan, Principal 3916 Normal Street, San Diego, CA 92103 Office: 619-294-4477 x127; Fax: 619-294-9965 Email: joe@ktua .com; Cell: 619-851-1870 Page 269 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 3 2 | Description of firm Community health concerns, air quality issues, climate change and ever-increasing energy costs are among the many factors driving the desire for more sustainable growth . An important component of this vision is planning that embraces complete streets . Whether achieved through the implementation of smart growth principles, traffic calming, universal access, or more consistent integration of pedestrian and bicycle facilities within our rights-of-way, the technical challenges must be met by making our streets and communities complete and accessible to all users . KTUA brings together land use planners, transportation planners, sustainability experts, landscape architects, GIS analysts, outreach facilitators, and graphic designers to focus on creating livable communities with mobility choices . KTUA has expanded the boundaries of a traditional planning and landscape architecture office by incorporating active transportation, land use and transportation planning, and resource planning practices into our portfolio . This diversity provides KTUA the ability to shape the big picture while addressing the fine-grain details that contribute to sustainable natural and built environments . ACTIVE TRANSPORTATION/SAFE ROUTES EXPERIENCE: KTUA provides planning and design services for projects requiring the integration of urban design and transportation, including pedestrian, bicycle, trail, and transit facilities . Project types include active transportation plans, corridor master plans, alignment alternatives, design feasibility, safety evaluation, land use scenarios, urban design guidelines, sustainability best practices, active transportation strate- gies, transportation demand management strategies, SRTS, and ADA accessibility . KTUA OFFERS: • Customized Solutions – Experience in researching and recommending innova- tive facility treatments and programs for specific issues . • Advanced Technology – GIS computer applications for producing alignment analysis, pedestrian and bicycle suitability modeling, maps, route selection, graphic production, estimating, and 3-D visualizations . • Integrated Plans – Expertise in pedestrian, bikeway and trail planning and a commitment to the integration of recreation, land use planning, community de- sign, urban design, and non-motorized alternatives . • Safety – Pedestrian and bicycle safety factors, collision scenarios, and counter- measures . • Design Sensitivity – Professional experience with the integration of urban de- sign elements within environmentally and visually sensitive areas . • Qualified Plans – All plans prepared by KTUA comply with State, Federal High- way Administration, AASHTO, MUTCD standards, and NACTO guidelines . OUR PASSION FOR HEALTHY PLACEMAKING IS EVIDENT IN OUR ACTIONS: • KTUA staff members are involved in their communities, from community plan- ning groups and advisory boards to philanthropic groups and student mentoring programs, with the goal of effecting positive change in our neighborhoods . • KTUA’s office is located in a very walkable and bikeable neighborhood, with a goal of more bikes on the bike racks than cars in the parking lot . KTUA is a Gold Level Bicycle Friendly Business as designated by the League of American Bicyclists . • KTUA’s efforts to promote planning and design projects that focus on complete communities have been recognized by our professional organizations such as ASLA, APA, ULI, Circulate San Diego, APWA,and SAME . YEAR FOUNDED ‚1970 ORGANIZATIONAL STRUCTURE ‚California Corporation OFFICE LOCATIONS ‚San Diego (Main Office) 3916 Normal Street San Diego, CA 9210 Phone: 619-294-4477 ‚Central Coast (Satellite Office) 540 E . Betteravia Road, #D 122 Santa Maria, CA 93454 Phone: 760-220-6811 EMPLOYEES -30 ‚12 Landscape Architects ‚8 Planners ‚2 Transportation Planners ‚2 Landscape Designers ‚2 Irrigation Designers ‚1 GIS Analyst ‚1 Transportation Engineer ‚2 Accounting CERTIFICATIONS ‚Small Business Enterprise (Metro and California Dept . of General Services), CA SBE 30007 exp . 08/31/24 SERVICES Planning ‚Land Use | Transportation Planning ‚Active Transportation Planning ‚Resource Planning ‚Federal Planning Landscape Architecture ‚Civic and Public Works ‚Parks and Recreation ‚Healthcare ‚Education ‚Housing ‚Hospitality ‚Office and Commercial Support Services ‚Public Outreach ‚GIS ‚3D Modeling and Simulations ‚Sustainable Design ‚Water Management ‚Grant Writing Page 270 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 4 3 | Qualifications | City of Paso Robles Bicycle & Pedestrian Master Plan CONTRACTING AGENCY ‚City of Paso Robles ‚Warren Frace, Community Development Director ‚805-237-3970 ‚wfrace@PRCity .com SERVICES ‚Active Transportation Planning ‚Community Engagement CONTRACT AMOUNT ‚$50,000 FUNDING SOURCE(S) ‚City of Paso Robles Funds CONTRACT START/COMPLETION ‚Start 2017/Completed 2018 KTUA KEY PERSONNEL ‚Joe Punsalan, Project Manager joe@ktua .com ‚Jacob Leon AWARDS ‚2019 APA Central Coast Merit Award, Transportation Planning Project Objective/Description: KTUA prepared a Bicycle and Pedestrian Master Plan (BPMP) for the City of Paso Robles to update and build upon the efforts of the 2009 Bicycle Facilities Master Plan . The BPMP was adopted by City Council on December 18, 2018 . Bicycling for recreational purposes is growing in the Paso Ro- bles area through local riders, as well as bicycling tourists attracted to the area for its wineries . Bicycling for transportation purposes by employees, commuters and students remains relatively low, primarily due to the lack of bicycle infrastructure connectivity and social awareness . The city wanted to develop more bicycle infra- structure to support greater use of bicycles for transportation purposes, especially for school-age students . The City of Paso Robles was designated by the League of American Bicyclists as a “Bicycle Friendly City” (Bronze Level) in 2013 . Implementa- tion of projects recommended in this plan will help the city pursue a higher status . KTUA prepared web-ready graphics and project branding, and led well-rounded and inclusive community workshops, online engagement, stakeholder meetings and plan development . As part of the planning effort, the bicycle circulation plan map and bike improvement needs list were re-evaluated, and pedestrian projects were developed . All projects were prioritized for grant applications and coordina- tion with existing infrastructure improvements . Bicycle and pedestrian propensity models, safe routes to schools and parks, and tourism based improvements were also included in the analysis . Project Outcome: This plan strengthens bike and pedestrian connections estab- lished along the Salinas River corridor and Huer Huero Creek by emphasizing the importance of these connections and more clearly articulates future alignments, particularly along Huer Huero Creek . Help Us Make Walking and BikingBetter in Paso Robles Have you ever asked yourself “What would make me walk or bike more?” If you have, now is your chance to make your voice heard! The Paso Robles Bicycle and Pedestrian Master Plan will guide creating safe, enjoyable and convenient walking and biking options to schools, parks, and other places you want to go to. With your help, we can make walking and biking in Paso Robles a top choice! Give Us Your Input Online! We want to hear from you! Please take our online survey and share with us what can make walking and biking safer and more enjoyable for Paso Robles! https://www.surveymonkey.com/r/PasoRoblesBPMP To stay involved with the project, please visit: http://www.prcity.com/ For more information please contact: Susan DeCarli City Planner SDeCarli@prcity.com Safe BikingSafeWalking SafeRou t es toSc hoolWide Sidewalks Safe DrivingBike Lanes Street Trees Ayúdenos a q u e c a m i n a r y a n d a r e n b i c i c l e t a Sea fác i l en Paso R o b l e s ¿Algun a v e z s e h a p r e g u n t a d o q u é l e h a r í a c a m i n a r o a n d a r e n b i c i c l e t a m á s s e g u i d o ? D e s e r a s í , ¡ a h o r a e s s u oportu n i d a d p a r a s e r e s c u c h a d o ! E l P l a n M a e s t r o C i c l i s t a y P e a t o n a l d e P a s o R o b l e s o f r e c e r á u n a g u í a p a r a c r e a r opcion e s m á s s e g u r a s , a g r a d a b l e s y c o n v e n i e n t e s p a r a c a m i n a r y a n d a r e n b i c i c l e t a . ¡ C o n s u a y u d a p o d e m o s h a c e r que ca m i n a r y a n d a r e n b i c i c l e t a e n P a s o R o b l e s s e a u n a m e j o r o p c i ó n ! ¡Llene nuestra e n c u e s t a en línea ! ¡Quere m o s s a b e r m á s d e u s t e d ! P o r f a v o r t o m e n u e s t r a encuest a e n l í n e a y d í g a n o s q u é s e p u e d e h a c e r p a r a q u e caminar y a n d a r e n b i c i c l e t a s e a m á s s e g u r o y a g r a d a b l e e n P a s o R o b l e s . https:// w w w . s u r v e y m o n k e y . c o m / r / P a s o R o b l e s B P M P Para m a n t e n e r s e i n f o r m a d o , p o r f a v o r v i s i t e : http:// w w w . p r c i t y . c o m / Para m á s i n f o r m a r c i ó n c o n t a c t e a : Susan D e C a r l i City Pla n n e r SDeCa r l i @ p r c i t y . c o m Banqueta s a n c h a s Conducci ó n s e g u r a Carril par a b i c i c l e t a Árboles Anda r e n bici se guroCa m i narseg ur oRutasse g urasal ae s cuelaProject Kicko Public Event #1- Cycle De Mayo Stakeholder Meeting #2 Stakeholder Meeting #3 Public Event #2- Creston Corridor WorkshopCommunity Workshop #1 Stakeholder Meeting #1 1 2 3 5 4 Stakeholder Meeting #4 Planning Commission Hearing City Council Hearing Parks and Rec Advisory Committee Meeting Community Workshop #2 89 10 11 12 6 7 May 6May 1 May 8 May 31 May 31 July 13July 27 December 12 January 16 November 13 May 30 May 8 Community engagement process and bi-lingual outreach materials. DOCUMENT LINK: https://tinyurl.com/y4epzq3v Page 271 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 5 3 | Qualifications | City of Atascadero El Camino Real Downtown Traffic Calming and Corridor Plan CONTRACTING AGENCY ‚City of Atascadero ‚Ryan Hayes, PE ‚805-470-3424 ‚rhayes@atascadero .org SERVICES ‚Community Engagement ‚Accessibility Improvement ‚Traffic Calming ‚Urban Greening ‚Complete Streets Planning CONTRACT AMOUNT ‚$78,370 FUNDING SOURCE(S) ‚City of Atascadero Funds CONTRACT START/COMPLETION ‚Start 2/2/18; Completion Phase I 2020; Phase II Ongoing KTUA KEY PERSONNEL ‚Joe Punsalan, Team Leader joe@ktua .com ‚Jacob Leon Project Objective/Description: The City and businesses along El Camino Real expressed a desire to transform their downtown into a destination with new mixed use and commercial projects already in development . El Camino Real was seen as a barrier to these goals with four-travel lanes and lack of traffic calming . In addi- tion, El Camino Real is a major street that connects the middle and high schools and experiences substantial student activity before and after school . Safety for these students was the number one priority for this project . The El Camino Real Downtown Traffic Calming and Corridor Plan is a visioning and design plan that outlines preferred recommendations for future corridor improvements incorporat- ing complete streets and road diet concepts . KTUA created public participation materials for workshops, stakeholder meetings, and City Council presentations, and developed concepts for future transportation needs and placemaking . As part of this project, concepts that incorporated roadway cross-sections and the reuse of available right-of-way due to road diets were analyzed for operational improve- ments, travel delays, pedestrian signal timing, and accessibility improvement recommendations . As a result of the redesign, flexible use parking spaces were added to support the needs of the local businesses . These parking spaces can be open for everyday use and closed off for events, providing the City flexibility of the space . Project Outcome: KTUA worked closely with the City and traffic engineers to develop concepts to help the City reuse space for events such as the weekly farmers market and larger citywide events . The concept of a ramblas with medi- an parking was selected by City Council to take into further design development since it provided all the needs for traffic calming, additional parking, pedestrian and bicycle safety, placemaking, shade trees, and flex space for events . Analysis showed that while travel time through the corridor may increase by 10-seconds, it is more important that pedestrians and bicyclists have priority in the corridor over motor-vehicles . Project deliverables included final concept and report, traffic engi- neering analysis, tree pallet, and urban greening toolbox . KTUA is currently working on Phase II, developing the conceptual design and Con- struction Documents . Page 272 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 6 3 | Qualifications | June Lake Loop Active Transportation Plan CONTRACTING AGENCY ‚Local Government Commission ‚Lare Bloodworth ‚916-448-1198 ext . 302 ‚lbloodworth@lgc .org SERVICES ‚Active Transportation Planning ‚Community Engagement ‚GIS CONTRACT AMOUNT ‚$102,990 FUNDING SOURCE(S) ‚Caltrans Sustainable Transportation Planning Grant CONTRACT START/COMPLETION ‚Start 2/22; Ongoing 2023 KTUA KEY PERSONNEL ‚Joe Punsalan, Principal ‚Jacob Leon, Project Manager, jacob@ktua .com ‚Alex Samarin MMuullttii--DDaayy CChhaarrrreettttee SSuummmmaarryy Project Objective/Description: This Plan for the Mono County Local Transportation Commission resulted in the development of a combination of multi-use paths and bike lanes along State Route 158 . Priority areas were identified for pedestrian and bicycle improvements to major destinations along the June Lake Loop . Pedestrian and bicycle improvements, non-infrastructure programs, established priority cor- ridor segment details and cost estimates for future implementation projects were included as part of the plan . Special emphasis was placed on connections to busi- nesses and between June Lake Beach and Silver Lake, with June Lake Village, the highest priority . A multi-day charrette that included walk audits, stakeholder meetings, a community workshop and two pop-up workshops were well attended and allowed residents and visitors a chance to provide input . Online surveys were also available to provide additional input . Community engagement focused on efforts to engage residents who can’t afford a car or are not able to drive, i .e . children, seniors and low-income residents . Project Outcome: The plan assessed the feasibility of a multi-use trail where possible to provide a separated facility for bicycle and pedestrian use . Enhanced pedestrian crossings were recommended at specific locations where safety was a concern . The project addressed the issues mentioned through public input that was supported by residents, Mono County staff and Caltrans . Page 273 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 7 Project Objective/Description: KTUA partnered with the nonprofit Local Govern- ment Commission (LGC) to engage the residents and businesses of the City of Artesia in analyzing the challenges to walking and bicycling and to prepare recom- mendations to make sure that City streets work for all users . Project Outcome: KTUA prepared an active transportation plan that prioritizes city- wide pedestrian and bicycle improvements which complements visioning efforts for the commercial and historic districts, as well as previous improvements to the South Street Corridor and Pioneer Boulevard/Downtown Specific Plan . Non-motor- ized transportation needs was assessed, current inventory evaluated, and active transportation recommendations were identified and prioritized . The main focus was on providing improved transportation choices in disadvantaged neighbor- hoods and near local schools within the City . The plan was developed through a robust public engagement process that included a series of workshops, outreach “pop-up” events, and a multi-day charrette process to identi- fy needs, challenges and opportu- nities for walking, bicycling, transit, and strategies to activate downtown and preserve and enhance commu- nity character . The public engage- ment process provides multiple opportunities for residents to partic- ipate . KTUA translated the commu- nity’s input into design concepts, conducted a feasibility assessment, and prepared a prioritized plan with cost estimates . The plan’s goals are to provide strat- egies to meet state and regional SCS/RTP goals of reducing vehicle miles traveled and GHG emissions, maximizing mobility and accessi- bility, preserving and ensuring a sustainable regional transportation system, and protecting the environ- ment and health . 3 | Qualifications | City of Artesia Active Transportation Plan Proposed Bikeways CONTRACTING AGENCY ‚CivicWell ‚Grace Person ‚916-4481198 x335 ‚gperson@civicwell .org SERVICES ‚Active Transportation Planning ‚Community Outreach CONTRACT AMOUNT ‚$140,760 FUNDING SOURCE(S) ‚Caltrans Sustainable Transportation Planning Sustainable Communities Grant CONTRACT START/COMPLETION ‚Start 8/2020; Completed 2021 KTUA KEY PERSONNEL ‚Joe Punsalan, Principal ‚Jacob Leon, Project Manager, jacob@ktua .com Page 274 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 8 3 | Qualifications | City of Santa Ana Active Transportation Projects (Three Projects) The Downtown Complete Streets study area focused on the connec- tions between the Regional Transpor- tation Center (SARTC) and Downtown . The area included a wide range of land uses and transportation modes . The plan provides recommendations for physical changes to streets, side- walks and intersections that supports safe, active transportation along and across the study area . A multi-lingual public outreach com- ponent included surveys, community advisory meetings, and a neigh- borhood workshop - a consecutive three-day workshop with walking and biking tours to gather input and intimately experience the Downtown area . Through the community engage- ment process, preliminary designs for five priority projects were developed, including concepts, 3D illustrations and costs estimates . KTUA continued the planning effort for Central Santa Ana Complete Streets and created StoryMaps to keep residents informed and to address technical topics . The city identified five existing corridors for the study with the goal of adding connections between them and adding new corri- dors for a complete network . Grassroots organizations were an integral component of the community engagement program from Central Santa Ana . Activities included tactical urbanism with a demonstration cycle track and parklet, walking and biking tours, and a bus-walk tour combination, allowing participants to experience the City streets and transit firsthand and to provide insight on improvements that improve safety and enhance their quality of life . The eleven recommended corridors were selected based on public input, as well as in-depth analysis of land use and activity centers; existing and proposed bike and pedestrian facil- ities; street classifications; average daily trips; transit routes; and bike and pedestrian collisions . The recommended projects from the two Complete Streets plans served as the basis for grant funding ap- plications. As a result, the city has obtained more than $20M in grants to prepare engineering and imple- mentation plans. The goal of the Santa Ana Active Transportation Plan was to create a walkable, bikeable, livable and vibrant city . The city has a good framework to support active transportation, includ- ing a strong grid network; a mixture of land use; an extensive sidewalk network and urban forest that increas- es comfort and establishes a sense of place; a community and business supported arts program; a demo- graphic that would benefit from a connected multi-modal network; high transit use; and close proximity to the Santa Ana River . The city faced challenges to the implementation of a complete multi-modal network, including: high speed/high volume/ wide arterials with narrow side- walks and few pedestrian cross- ings; transit stops that lack shade and amenities; inadequate bicycle facilities; and generational chang- es between established business owners and a new era of retailers . The objectives of the plan were to: improve multi-modal safety and accessibility for all users; foster livable and healthy communities and promote social equity; provide balance for a complete multi-mod- al system; and create grant ready project fact sheets to enable the city to obtain design and imple- mentation funding . DOCUMENT LINK: https://tinyurl.com/y7wgxv6b AWARDS: 2019 APA OC Transportation Plan-ning Merit Award, 2019 SCAG Sustainability Award, Active, Healthy and Safe Communities, Central Santa Ana Complete Streets | 2016 APA Orange County Transportation and Best Practices Awards, and 2015 ULI Orange County Sustainability Award, Downtown Santa Ana Complete Streets Plan CONTRACTING AGENCY ‚City of Santa Ana ‚Zed Kekula, Senior Civil Engineer ‚714-647-5606 ‚ZKekula@santa-ana .org SERVICES ‚Active Transportation Planning ‚3D Modeling ‚Community Engagement CONTRACT AMOUNT ‚$447,389 (Multiple Projects) FUNDING SOURCE(S) ‚Caltrans Sustainable Transpor- tation Grant Program & SCAG Sustainable Communities Program CONTRACT START/COMPLETION ‚ 2015-2019 (Multiple Projects) KTUA KEY PERSONNEL ‚Joe Punsalan, Project Manager joe@ktua .com ‚Jacob Leon Page 275 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 9 CONTRACTING AGENCY ‚County of Santa Barbara ‚Mark Friedlander ‚805-568-3576 ‚mkfriedlander@cosbpw .net SERVICES ‚3D Graphics and Animations ‚Community Engagement CONTRACT AMOUNT ‚$38,000 FUNDING SOURCE(S) ‚CA Coastal Conservancy CONTRACT START/COMPLETION ‚Start: 2/2021; Completed 2022 KTUA KEY PERSONNEL ‚Joe Punsalan, Principal ‚Matt Wilkins, Project Manager mattw@ktua .com ‚Jacob Leon SANTA MARIA RIVER LEVEE TRAIL STUDY - DRAFT64 CLASS II BASE POST AND ROPE WITH SIGN CHAIN LINK FENCE EMERGENCY LIGHT BOX OPTION 1 - S E L E C T E D 3 | Qualifications | County of Santa Barbara Santa Maria River Levee Trail Feasibility Study STORY MAP: https://bit.ly/3zbEg93 Project Objective/Description: The Santa Maria River Levee Trail Study is a com- prehensive feasibility study that explores the constraints or obstacles to devel- oping the envisioned bike and pedestrian trail . In collaboration with the County of Santa Barbara, KTUA led the community/public outreach and visualization for a proposed six-mile trail along the Santa Maria River Levee . The trail is intended to connect the communities of Santa Maria and Guadalupe and is part of a larger trail segment that further connects to the beach . KTUA worked closely with the adjacent agricultural landowners, operators and growers, and various stakehold- ers including SLOCOG, SCAG, the County of SLO, and several others . KTUA also worked closely with the communities and hosted various workshops, pop-up events, and other interactive outreach methods through the school districts and other community organizations . Project Outcome: To help assist in understanding the project, KTUA developed a series of static renderings along with an animation of the key trail features . The Santa Maria River Levee Trail Study will assess the feasibility of a proposed 6.7-mile multi-use path that would extend the existing Class I trail along the Santa Maria Levee, connecting Guadalupe with Santa Maria. As landowners and operators adjacent to the Santa Maria River Levee, an important part of this study is understanding your needs and concerns around the proposed trail. The project team will host a workshop to listen to your concerns, answer questions, and discuss potential opportunities. Your input is important. WE NEED YOUR INPUT! https://arcg.is/0efzuv STAKEHOLDER WORKSHOP June 10, 2021 2:00 pm – 3:00 pm Please email the address below with your RSVP. For project infor- mation, visit our story map at the link below or scan the QR code. TALLER CON LAS PARTES INTERESADAS 10 de junio de 2021 2:00 pm – 3:00 pm Envíe un correo electrónico a la siguiente dirección con su confir- mación de asistencia. Para más in- formación sobre el proyecto, visite el enlace a continuación o escanee el código QR. smrlt.study@gmail.com Page 276 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 10 CONTRACTING AGENCY ‚City of Goleta ‚James Winslow (now with Itak in Portland, OR) ‚503-415-2351 ‚James .Winslow@otak .com SERVICES ‚Active Transportation Planning ‚Community Engagement CONTRACT AMOUNT ‚$149,951 FUNDING SOURCE(S) ‚Strategic Growth Council Sustainable Communities Planning Caltrans Grant CONTRACT START/COMPLETION ‚Start 6/2016; Completion 10/2018 KTUA KEY PERSONNEL ‚Jacob Leon, Project Manager jacob@ktua .com AWARDS ‚2019 APA Central Coast Award of Excellence, Transportation Planning ‚2018 APWA-California Central Coast Project of the Year - Special Studies Under $2M Category 3 | Qualifications | City of Goleta Bicycle and Pedestrian Master Plan Project Objective/Description: This was a unique bicycle and pedestrian plan- ning effort because the City of Goleta already had an extensive bicycle net- work and sidewalks on most streets, but wanted to define potential locations for improvements . Project tasks were there- fore designed to determine where there were network gaps and other potential existing facility needs . Because most improvements would be at specific locations, knowledgeable citizen input helped determine which locations to address . Having the community help pinpoint issues and gaps was crucial, making robust commu- nity outreach very important to the project success . Project Outcome: To ensure community participation, KTUA worked with the City to develop resources including regular email press releases through the City’s Monarch Press online newsletter, online and paper surveys, an online comment map and “pop-up” workshops instead of conventional public meetings . “Pop-up” workshops were conducted as part of the annual Goleta Lemon Festival and at a farmers’ market . This format allowed the team to introduce the project to the public in a casual setting and quickly get input from many people . In addition, the team distributed postcards directing people to the online survey and comment map, and urged them to watch the Monarch Press for upcoming project an- nouncements . The team’s diverse outreach toolkit was instrumental in addressing the City’s concern with thorough community outreach . The City of Goleta’s regular updating and close cooperation with the team’s outreach efforts resulted in an unprecedented response . Over 1,600 people completed the online survey and contributed to the online comment map . Using the GIS-based comment map’s geo-referenced citizen input, KTUA devel- oped a “heat map” highlighting the locations that received the most comments . The top 30 locations were further analyzed and compiled into a list of locations with specific recommended improvements . With such a robust response rate, the City can use the comment analysis and resulting recommended project list to prioritize improvements for future grant applications . DOCUMENT LINK: https://tinyurl.com/yydt2zvb The City successfully engaged the community (both in the City limits and surrounding areas). Working with non-profits, com- munity organizations, and local agencies, the City secured a range of input, review, feedback, and support for the document. Throughout the two-year public engagement process (in both English and Spanish), the City received over 2,500 comments on the BPMP. The response far exceeded any past outreach efforts. James Winslow, (former) Senior Project Engineer, City of Goleta Page 277 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 11 CONTRACTING AGENCY ‚Isla Vista Community Services District ‚Jonathan Abboud ‚310-734-9791 ‚generalmanager@islavistacsd .com SERVICES ‚ Active Transportation Planning CONTRACT AMOUNT ‚$74,000 FUNDING SOURCE(S) ‚CA Sustainable Transportation Equity Project (STEP) Grant CONTRACT START/COMPLETION ‚Start: 11/2021; Ongoing KTUA KEY PERSONNEL ‚Joe Punsalan, Principal ‚Alex Samarin, Project Manager alex@ktua .com ‚Jacob Leon 3 | Qualifications | Isla Vista Community Mobility Plan PPP P% % % %% % %%%%% %% %%%% %% %%% % %% % % % P P P %%%%% %%%%% ## ################ ## ### ## ## ######## #### ######## ## ################# ########### ## ## ######## ## ########## ## ##### # #### ## ## # D D D D !R !R !R !R !R !R !H !H !REMBARCADERO DEL NORTEEMBARCADERO DEL MARCAMINO PESCADEROOCEANABREGO PARDALL CORDOBA CERVANTES EL GRECO PICASSO SEGOVIA EL C O LE GIO Existing curb ramps#Diagonal ramp missing truncated domes#Direct ramp missing truncated domes#Diagonal ramp with truncated domes#Direct ramp with truncated domes Existing Sidewalks < 5 ft 5 ft 6-8 ft 9-15 ft Intersection Controls%Stop signPTraffic signal Intersection markings Marked crosswalk with stop bar Marked crosswalk/no stop bar Stop bar/No crosswalk No Crosswalk/Stop bar UCSB Campus connections!RBicycle and Pedestrian Access !HPedestrian-only Access Ja Bus liftgate Missing cu rb rampsD Missing sidewalk / sidewalk barriers Rough sidewalk surface Utility box (barrier) Fire hydrant (barrier) Power pole (barrier) Driveway (barrier) No sidewalk (landscaping, yard, etc)0 100 200 Feet I Project Objective/Description: Isla Vista is a college town, with 15,500 people in one-half of a square mile, the population density rivals New York City and San Francisco . This comes with a caveat – the population is almost entirely students, the majority of whom only live in Isla Vista from September through June . Dai- ly transportation patterns follow the class schedule at UC Santa Barbara, when thousands of students are on the move for periods of 10 to 15 minutes at a time, traveling among their homes and lecture halls in Isla Vista and on campus . Bicycling is the dominant mode of transportation, intermixed with pedestrians, skateboards, scooters, ride hailing, personal vehicles, and standing-room-only bus ridership . By default, streets become multimodal thoroughfares managing volumes and modes that they were not designed for . The key goal of the Isla Vista Community Mobility Needs Assessment is to under- stand and prioritize areas of need for transportation safety, efficiency, and conve- nience . Additionally, in a broad, ongoing transportation survey, over 60% of respon- dents also have a car for occasional use, creating a parking issue on public streets in the community; infrequently-used vehicles block sidewalks and create safety issues for pedestrians and people with limited-mobility . Project Outcome: The existing conditions, analysis, and recommendations from this assessment will dovetail with a concurrent parking study and community planning study, and will cover a spectrum of issues such filling gaps in sidewalk service, in- stalling curb ramps, defining bike infrastructure and identifying dimly-lit public areas . For broader connectivity and intermodal improvements, a trial bus-only lane on an adjacent arterial road will test demand and volumes as bus frequency is improved . Page 278 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 12 3 | Qualifications | Santa Barbara County Association of Governments Santa Ynez Trail Alignment Study Project Objective/Description: The purpose of the Santa Ynez River Trail Align- ment Study and the subsequent Caltrans Active Transportation Program grant ef- fort was to identify potential and preferred alignments for the future development of a multi-modal trail along the Santa Ynez River . There was local support for the development of an 8-mile multimodal trail to connect the Santa Ynez Reservation of the Santa Ynez Band of Chumash Indians to the cities of Buellton and Solvang . Highway speeds, lack of sidewalks, and narrow shoulders along the current route do not allow for a safe and direct route for bicyclists or pedestrians to travel among these destinations, which includes students walking and biking from the Reservation to Santa Ynez High School . Project Outcome: The Alignment Study was the most recent step in the de- cade-long effort to develop a multimodal trail to solve this safety issue . Input from Chumash representatives was sought and incorporated at every step . The Study highlighted the opportunities, constraints, and estimated costs of the various alter- natives for a river trail and led to a Caltrans ATP Cycle 5 grant proposal in 2020 . The objective of this project was to catalog a minimum of seven most feasible potential trail alignments and conduct a strengths, weaknesses, opportunities, and threats analysis (SWOT) for each . Expected alternative alignments included north and south river alternatives, a highway alternative, and various hybrids of all three . Factors for consideration included environmental constraints, cost constraints, ability to satisfy the intended purpose, public input, and land ownership con- straints or opportunities . The Study has led to the preparation of a Caltrans ATP Grant for a complete trail alignment connecting to the Santa Ynez Reservation . STORY MAP: http://arcg.is/0e8yGr CONTRACTING AGENCY ‚Santa Barbara County Association of Governments ‚Michael Becker ‚805-961-8912 ‚mbecker@sbcag .org SERVICES ‚SWOT Analysis ‚Trail Planning ‚Story Map ‚Outreach Materials CONTRACT AMOUNT ‚$65,000 FUNDING SOURCE(S) ‚Santa Barbara County Association of Governments SB 1 Sustainable Communities Program CONTRACT START/COMPLETION ‚Start: 9/2019; Completion: 9/2020 KTUA KEY PERSONNEL ‚Joe Punsalan, Principal ‚Alex Samarin, Project Manager alex@ktua .com ‚Jacob Leon Page 279 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 13 Central Coast Transportation Consulting (CCTC) has operated in San Luis Obispo County since 2011 providing professional traffic engineering and transportation planning services in Central California . We are a Certified Disad- vantaged Business Enterprise (DBE) in California located in Morro Bay . We have built our reputation among both private and public sector clients by producing high quality work with reasonable, implementable findings . 3 | Qualifications | Subconsultant Profile & Project Experience June Lake Loop Active Transportation Plan (in collabora- tion with KTUA) RELEVANT EXPERIENCE • City of Arroyo Grande Traffic Way Bridge Replacement • City of Atascadero El Camino Real Downtown Traffic Calming and Corridor Plan (in collaboration with KTUA) • June Lake Loop Active Transportation Plan, Mono Coun- ty (in collaboration with KTUA) • City of Paso Robles Niblick Corridor Plan: Project ADDITIONAL PEDESTRIAN, BICYCLE, AND SAFETY PROJECTS • SLOCOG Pacific Coast Bike Route Wayfinding Sign Plans • City of Atascadero Local Road Safety Plan • County of San Luis Obispo Horizontal Alignment Warning Sign Evaluation and Plans • City of Paso Robles Intersection Control Evaluations (ICE) ON CALL TRAFFIC ENGINEERING/TRANSPORTATION PLANNING CONTRACTS • City of Arroyo Grande • City of Buellton • City of Paso Robles • City of San Luis Obispo • County of San Luis Obispo • San Luis Obispo Council of Governments (SLOCOG) ADDITIONAL EXPERIENCE • City of Paso Robles Circulation Element and Travel Demand Model Update • City of Paso Robles Crossing Analyses Page 280 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 14 5 | staffing | Team Organizational Chart STAFFING COMMITMENT: Key KTUA personnel are available for the duration of the project. Key staff will not be removed or replaced without the prior consent of the City of Arroyo Grande. KEY STAFF RESOURCES: 12 Landscape Architects, 8 Planners (2 AICP), 2 Transportation Planners, 2 Landscape Designers, 2 Irrigation Designers, 1 GIS Analyst, 1 Transportation Engineer, 2 Accounting. Additional Capabilities such as Outreach Facilitators, Interpreters and Translators. Stakeholders KTUAJoe PunsalanPrincipal Transportation Planner KTUAJacob LeonProject Manager Senior Associate Planner/ Outreach Facilitator KTUA STAFFING PLAN KTUA utilizes the Resource Planning module of Deltek VantagePoint for weekly staff scheduling, allowing us to accurately schedule staff resourc- es with the appropriate experience to meet project deadlines . Staffing responsibilities include: 1 . The assigned project manager is involved in the review of the scope, the preparation of the fee and the contract negotiation . 2 . The project manager works with the client to develop and validate the overall goals and objectives of the project, as well as identify project issues, requirements, bud- gets, milestones, deadlines, and design parameters . 3 . A project schedule is developed by the project manager indicating all submittals and review periods . The QC manager reviews the schedule to assure that adequate time has been allocated for imple- mentation of the quality control process, including review and coordination of consultant work, and corrections and revisions identified in the QC process . 4 . The KTUA policy is to assign a team of experienced profession- als that stay with the project from concept through completion, en- suring seamless integration from one phase to the next . City of Arroyo Grande KTUAAlex SamarinAssistant Project Manager GIS Technical Manager KTUATom BertulisSenior Active Transportation Engineer KTUAMorgen RubySenior Planner KTUAMariella DelfinoDesigner/Planner SUBCONSULTANTCCTC Joe Fernandez, PE, AICPPrincipal Michelle Matson, PE, TESenior Transportation Engineer Page 281 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 15 JOE PUNSALAN | PRINCIPAL TRANSPORTATION PLANNER Joe Punsalan is a principal planner at KTUA, managing large-scale transportation planning and urban greening projects . He is responsible for scope development, data analysis, public engagement and facilitation of walk and roll audits and demonstration projects, report and grant writing, and staff and consultant team management . Additionally, Joe has a background in GIS for mapping, research and analysis and takes a simplified approach to displaying com- plex methodologies . As an urban cyclist, he understands the roadway conditions and obstacles that face cyclists and pedestrians . Utilizing his first-hand knowledge, he applies federal, state, and regional standards to address these challenges and increase user safety . Registrations: Joe holds certificates as an ITE Professional Transportation Planner, LEED Green Associate, and GISP - GIS Certifica- tion Institute #53646 . JACOB LEON | PROJECT MANAGER SENIOR ASSOCIATE PLANNER | OUTREACH FACILITATOR Jacob Leon is a senior associate planner and outreach fa- cilitator at KTUA . His project responsibilities entail network and facility design, public outreach, technical drafting, and 3D modeling . His strong background in 3D modeling and graphic design allows him to produce effective digital and printed media to help communicate design concepts . His experience in mobility planning projects include active transportation plans, complete streets plans, bicycle and pedestrian master plans . These projects entail network and facility design, public outreach, technical drafting, and 3D modeling . His experience in landscape architecture in- cludes feasibility studies, site analysis, and park design . He is a LEED Green Associate and provides Spanish transla- tion and interpretation for meetings and project materials . ALEX SAMARIN | ASSISTANT PM | GIS TECHNICAL MANAGER Alex provides technical oversight for GIS workflows and guides GIS analysis for assessing the impact of planning projects . He has a broad range of experience applying GIS in utilities management, transportation planning, and en- vironmental analysis . Alex is particularly passionate about projects that provide mutually-beneficial solutions to the human-environment relationship . He holds B .A . in Geog- raphy, (Geographic Information Systems) from University of California, Santa Barbara, and an M .A . in Geography, (Natural Resource Management and Environmental Policy) from San Diego State University . TOM BERTULIS | SENIOR ACTIVE TRANSPORTATION ENGINEER Tom Bertulis manages conceptual design projects, corridor studies, and active transportation projects . With a back- ground in both traffic/civil engineering and transportation planning, Tom has authored dozens of transportation planning studies, as well as led roundabout designs, traffic calming projects, and dozens of walkability audits . He has developed local and national guidelines and taught bicy- cle/pedestrian planning classes . He holds an M .S . in Civil 5 | staffing | Manager & Key Personnel Biographies Engineering from Northeastern University, Boston and a B .S . Civil Engineering from Santa Clara University . Registra- tions: Tom is a Professional Transportation Operations Engi- neer, 2013, TPCB (National) #3429 . License: Professional Engineer, State of Washington #41149, 2004 . MORGEN RUBY | SENIOR PLANNER Morgen recently joined KTUA in 2022 as a Senior Plan- ner, focusing on active transportation projects . She brings to KTUA both planning and design experience across active transportation, landscape planning and design, and placemaking projects from the private, public, and non- profit sectors . Morgen feels that increasing transportation options both has a positive climate-impact by reducing the amount of on-road emissions, and increasing equitable access to healthy food, high-paying jobs, and education opportunities . She has extensive community engagement experience, developing innovative, education-based tools to fulfill project missions . She also enjoys data visualization, such as maps and infographics, to help make complex information digestible to residents of all ages and abilities . MARIELLA DELFINO | DESIGNER/PLANNER Mariella Delfino recently joined KTUA as a Planner/Design- er . Her passion for Landscape Architecture derives from her upbringing . Growing up in a tricultural background allows her to see the world of design, environment, and social issues through different lenses . She is committed to using Landscape Architecture as a tool to fundamentally address change with social and environmental issues for different communities and cultures . She recently graduat- ed from CalPoly San Luis Obispo, earning her Bachelor’s Degree in Landscape Architecture . SUBCONSULTANT KEY STAFF BIOGRAPHIES JOE FERNANDEZ, PE, AICP | PRINCIPAL ENGINEER | CCTC Joe Fernandez has successfully managed dozens of com- plex studies including transportation impact analyses, trav- el demand forecasting studies, traffic operations studies, traffic engineering designs, and multimodal planning stud- ies . As both a Certified Planner and Professional Engineer, he specializes in the development of solutions that are both technically sound and fitting with communities’ plan- ning principles . Joe is a founder and lead project manag- er responsible for project scoping, budgeting, schedule adherence, and client satisfaction . License: California Civil Engineer #70594, exp . 6/2023 . MICHELLE MATSON, PE, TE | SENIOR TRANSPORTATION ENGINEER | CCTC Michelle Matson has 18 years of engineering experience in transportation planning, traffic engineering, project man- agement, design, grant writing, and contract preparation . She has prepared traffic impact studies, roadway safety analysis, bikeways plans, safe routes to school plans, traffic signal plans, traffic control plans, and roadside sign and striping plans . Page 282 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 16 6 | project unDerstanDing & Work plan | Project Understanding & Approach PROJECT UNDERSTANDING CITY CONTEXT Arroyo Grande is home to approximately 18,400 people according to the 2020 Census . The City is characterized as a small coastal town with a mix of land uses that include low, medium, and high-density residential, mixed use, agri- culture, open space, commercial, and village core . The City is bisected by US Route 101 which has several on and off- ramps that provide access to arterial and collector streets . Access to schools, parks, shopping centers, and the Village is made possible by driving, taking transit, walking, and/or bicycling along major thoroughfares such as Grand Avenue, Branch Street, Traffic Way, Halcyon Road, and Oak Park Boulevard, and Fair Oaks Avenue . RECENTLY-COMPLETED AND ONGOING PROJECTS KTUA recognizes that the City has completed many trans- portation planning projects that can inform the existing conditions and recommendations phase of this ATP . Nota- ble projects include: General Plan Circulation Plan Update (2021) The City completed a General Plan Circulation Element (CE) update in 2021 . This update will help guide the growth of infrastructure and policies for the next 20 years . The City’s vision statement comprehensively cap- tures ideas and values that make a community healthy, safe, and prosperous . Vision from CE: “This community mobility value is based on creating a “sense of place” with a strong walkable Village Core and mixed-use corridors. Increasing ve- hicular and non-vehicular mobility while preserving the local environment, remaining mindful of the City’s fiscal responsibilities, and utilizing the City’s strategic location within the southern San Luis Obispo County region are key values reflected in this Circulation Element.” KTUA will use this CE update as a strong foundation for the ATP and to build upon elements often associated with active transportation . Items such as roadway classification, planned projects, and new policies that reflect a more equal transportation network will assist with conversations with the community, city staff, and elected officials . Halcyon Complete Street Plan KTUA understands that the Halcyon Complete Street Plan is in progress . This project entails analyzing the existing conditions of the 1 .7 mile corridor to make appropriate improvements . A complete streets plan strives to make all forms of transportation and mobility accessible, safer, and more comfortable for all users . Halcyon Road is an import- ant corridor as it provides north/south access to residential, open space, commercial, and agricultural land uses, as well as access to the Village and US 101 . The recommen- dations of this plan will be reviewed and integrated into the analysis and recommendations phase of the ATP to ensure efforts are not duplicated . SLOCOG ATP (2021) The San Luis Obispo Council of Governments (SLOCOG) completed a regional active transportation plan in 2021 . This ambitious planning effort recognizes the importance of a region working together on a common goal . Major elements of this plan include the “Active Routes of Regional Significance” which is a “network of 300 miles of existing and planned on-and off-system of bikeways and pedestrian facilities connecting incorporated and/or unincorporated communities .” The Arroyo Grande Creek is identified as one of these routes of significance . The document describes the proposed Class I multi-use path that would provide connectivity between Oceano, Grover Beach, and Arroyo Grande . Short term improvements for this project include Class II bike lanes . KTUA understands the importance of integrating the project identified in this regional planning document into the City’s ATP plan as it provides momentum and strength for future CIP and grant pursuits . We envision Stakeholder Working Group participation from SLOCOG, likely Jon DiNunzio, whom we’ve worked with in the past . CITY’S PHYSICAL FORM KTUA has worked in communities throughout the state of California and we understand that the built environment and the surrounding physical form heavily influence both gaps and opportunities in transportation infrastructure . KTUA recognizes Arroyo Grande is not a “flat” city with streets laid out in easy-to-navigate grid format . Further- more, we also recognize that the surrounding topography, land uses, and even how U .S . 101 bisects the City can affect the convenience and comfort of active transportation . We will use our experience from working in similar communi- ties and use the feedback we collect from the community and Caltrans to develop appropriate short, mid, and long term projects that will make active transportation for the entire city an achievable goal . COMMUNITY ENGAGEMENT VALUES KTUA applauds the City values for a transparent and genuine community engagement strategy . Our active trans- portation project experience brings ideas and innovation for inclusive and integrated community engagement no matter how big or small the project is . We see that the City is committed to constant communication via their social media channels, creating attractive and simple to under- stand announcements, and having media in both English and Spanish . Page 283 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 17 6 | project unDerstanDing & Work plan | Project Understanding & Approach We too share this passion for genuine community engage- ment and will work with the City to develop a comprehen- sive outreach plan that equitably outlines engagement for the City’s diverse communities . The City’s 2020 Census data as well as our past experience in the region will guide us on a combination of in-person and digital engagement tools as well as traditional and pop-up style workshops . ADDED VALUE KTUA prides itself on producing planning documents that are integrated into our clients day-to-day projects to achieve short, mid, and long term goals . The added value elements described in this section contribute to the success of these types of plans . For this particular scope of work, KTUA is committed to completing the following five added value elements to enhance all of the required elements in the RFP . These items range from GIS-driven analysis to supplementary project recommendation exhib- its, all of which can be completed within the fees included in this proposal . Bicycle and Pedestrian Propensity Model KTUA has been at the forefront of active transportation planning for the last two decades, and has since devel- oped a GIS-based tool that helps identify bicycle and pedestrian demand across a City . This tool is referred to as the Bicycle and Pedestrian Propensity Model and it includes the following elements: • Identifies destination clusters through modeling quar- ter-mile walksheds around community attractions such as schools, parks, recreation, and transit; • Incorporates aggregated census, CalEnviroscreen, and Free-Reduced Meal Program layers to highlight disad- vantaged population that are more dependent upon active transportation; and • Delineates mobility barriers including collision locations, high vehicular routes, major intersections and freeways . A Propensity Model will be developed for Arroyo Grande with customized inputs that fully reflect the City’s unique socio-economic and mobility landscape . This model will help identify areas where people are more likely to bike and walk but may also be considered more dangerous based on collision data and infrastructure gaps . This tool will also be used to objectively rank projects and it will build upon the feedback collected through public out- reach . ADA Hot Spot Analysis KTUA will use the infrastructure data collected (missing sidewalks, curb ramps, truncated domes, etc .) to develop a GIS-based hot spot analysis that depicts priority areas within the City . Much of this will stem from the Bicycle and Propensity model but can be modified for ADA analysis . This can be communicated in a series of maps and as spreadsheets that the City can use to rank and address ADA concerns . This analysis can be integrated into the planned ADA Transition Plan that is mentioned in the RFP . Three Project Cut Sheets (Conceptual Designs) KTUA prides itself on developing active transportation plans that lead to physical implementation within a reason- able time frame upon completion of a plan . This is largely due to the inclusion of project cut sheets for the top priori- tized projects . For this plan, KTUA will develop three (3) cut sheets that can be used for grants and CIP planning . The cut sheets include project descriptions, at-a-glance project facts, infographics, and conceptual corridor designs com- pleted in AutoCAD with labels . The corridor designs are also supported by 3D cross sections . KTUA will work with the City to identify the three projects that are to be includ- ed in the cut sheets of the recommendations chapter . Replica (Big Data) KTUA has a subscription to services offered by Replica, a company dedicated to offering comprehensive, high-fideli- ty data to clients that work in transportation, environmental justice, or economics . KTUA has used Replica big data to analyze origins and destinations, travel patterns, corridor congestion, and other kinds of travel patterns that will help the City make informed decisions about infrastructure and programmatic improvements . Safe Routes to School Analysis (SRTS) The City is home to four public schools and KTUA be- lieves that a special focus on understanding the built environment around these schools is important . KTUA will conduct a Safe Routes to School Analysis and make recommendations for each of the schools . This analy- sis will include assessing existing infrastructure within a 15-minute walking distance (quarter mile) from the main school entrance . Items such as sidewalks, crosswalks, curb ramps, bike infrastructure, lighting, and signage will be included in the analysis . Recommendations will be based on gaps in the existing infrastructure within the same 15-minute walking distance . Page 284 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 18 6 | project unDerstanDing & Work plan | Critical Paths to Success CRITICAL PATHS TO SUCCESS A successful active transportation plan is one that balances the needs and wants of the community, the goals of City staff, and the existing physical environment . KTUA has completed well over 60 active transportation/complete street/urban greening plans in the last two decades, so we have a good understanding of the project elements that are critical to achieving project milestones . Having a local presence also will facilitate cost efficiencies for the outreach activities . The following section describes the Critical Paths of Success for Arroyo Grande’s Active Trans- portation Plan: Reviewing Recently-Completed and Ongoing Projects One of the first steps is understanding what the City has just completed or is currently working on to minimize duplicating efforts . The RFP for this plan already includes a list of 13 projects for the consultant to review, making this review process even more important . Thankfully, this will set a strong foundation for the KTUA team as we initiate the existing conditions phase of the project and as we talk with community members at each outreach event . Identifying Appropriate Community Engagement Strategies A well-rounded approach that balances in-person and online engagement as well as traditional and pop-up style workshops will be critical . The actual timing, schedule of events, and how they are spread out over the calendar year is just as important to achieve maximum and equita- ble engagement . Our experience has shown that under- standing school schedules, major city events, and knowing when City Council and Commissioners are active or on break is important for a plan like this . KTUA also recogniz- es how critical it is to understand the recently-completed and ongoing projects within the City when engaging with the community because this builds confidence, trust, and transparency between the consultant, the City, and the community . It also helps minimize “planning fatigue”, which is when community members and stakeholders are “tired” of engaging with a consultant or the city because they feel they just did something similar for a similar project . Maintaining Constant Communication with City Staff Monthly meetings, meeting summaries, shared folder structures, and everything else related to communication is critical to the success of this project . KTUA will ask the City at the kickoff meeting what their preferred methods of communication are, who to include in general email communication, and what kind of online storage for sharing files is preferred . Presenting a Final Plan that Reflects Arroyo Grande’s Unique Needs There are standard protocols and procedures for an active transportation plan, especially as it relates to the require- ments of major grant funding sources like the California Active Transportation Program or the Sustainable Commu- nities Planning Grant program . What is just as important as this is creating a final plan that reflects the unique needs of Arroyo Grande so that community members, Commission- ers, and City Council can carry positive momentum in the years to come once it is adopted . It will be KTUA’s respon- sibility to brand, organize, and communicate all project elements in a simple to understand document for anyone to pick up and review . This final step is as critical as the previous ones mentioned because it will help staff coordi- nate and prioritize projects knowing that it has the support of the community and elected officials . Caltrans Cycle 7 Active Transportation Program, Summer 2024 One critical path that we will need to be aware of is next year’s Cycle 7 Active Transportation Program grants . The aim will be to have at least one of the three priority projects in the design phase to possibly submit for this cycle . By keeping the project on track and understanding the grant’s requirements will go a long way in providing materials to assist the City with a grant pursuit . In 2022, KTUA success- fully submitted an ATP grant for the Isla Vista Community Improvement Plan for complete street improvements for the County of Santa Barbara . Page 285 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 19 6 | project unDerstanDing & Work plan | Scope of Work TASK 1: EXISTING CONDITIONS AND NEEDS ASSESSMENT The KTUA team will collect and analyze relevant data, plans, and policies to establish the existing conditions in Arroyo Grande for active transportation . This task will have several stages: data collection, plan and policy review, data analysis, and development of the needs assessment report . Data Collection KTUA will collect and review existing infrastructure data, and any adopted plans and policies relevant to the City of Arroyo Grande . These may include, but are not limited to: • Arroyo Grande Bicycle and Trails Master Plan (2012) • Arroyo Grande Circulation Element Update (2021) • Arroyo Grande Municipal Code • Halcyon Complete Street Plan (in progress) • San Luis Obispo Council of Governments (SLOCOG) Active Transportation Plan (2021) • Caltrans District 5 Active Transportation Plan (in prog- ress) • Existing/planned bicycle and pedestrian facilities, includ- ing support facilities (GIS data) • Demographic data from American Community Survey, other sources as available (GIS) • Collision data from the Transportation Injury Mapping Systems (TIMS) • Bicycle and pedestrian counts, if available • Destinations and trip generators (GIS data) • Transit routes and stops (GIS data) • Sidewalk and curb ramp inventory (GIS data- and excel spreadsheets, SLOCOG GIS data) • Replica origin and destination data Replica Network Volume for Arroyo Grande Replica mode split data for Arroyo Grande Primary Mode Plan and Policy Review KTUA will review plans and policies for relevant guidance and requirements for active transportation, documenting both supportive policies and conditions and those which hinder increased use of active modes . A synthesis of these relevant policies of the existing framework of governance impacting active transportation will be included as part of this Plan and Policy Review . From the SLOCOG ATP: • Public comments focused on improving active transportation safety along existing facilities and at intersections • City adopted new policies related to Level of Traffic Stress (LTS) along collector and arterial roadways and intersections From the General Plan Circulation Element Update: • Strengthen multimodal policies including Complete Streets, Roundabouts, and Safe Routes to Schools Policies Data Analysis Several datasets will be collected and analyzed to develop a picture of the existing conditions for active transportation . Existing and planned bicycle and pedestrian facilities will be mapped, as will demographic indicators for the City including socio-economic data . Bicycle and pedestrian data will utilize SLOCOG’s existing bicycle and pedestrian datasets and the City’s ongoing sidewalk and curb ramp inventory . The data will initially be verified using Nearmap’s latest high-resolution aerial, then field verified . Page 286 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 20 6 | project unDerstanDing & Work plan | Scope of Work Missing sidewalks and existing bicycle facilities in Arroyo Grande It’s understood that the City’s ongoing sidewalk inventory and assessment of ADA-compliant curb ramps are planned to be complete for use in developing the ATP . This data will be used to identify critical gaps in the accessible pedes- trian network and the development of the planned Ameri- cans with Disabilities Act (ADA) Transition Plan . An equity analysis will be conducted to identify the loca- tions of disadvantaged communities within Arroyo Grande, so that these areas can be a specific focus of planning efforts . For the equity analysis, regional equity definitions from SLOCOG will be utilized, alongside data used state- wide including household income, CalEnviroscreen, Free and Reduced-Price Lunch, and the California Healthy Plac- es Index . These analyses will be mapped as well . KTUA recently completed a displacement exercise using similar datasets to identify disadvantaged neighborhoods in Or- ange County . This methodology will be used for this task . The City’s Local Road Safety Plan (LRSP) will be reviewed and referenced since it provides a wealth of data on col- lision causes, contributing factors, and information about populations most impacted . This resource will be utilized as part of the data analysis, identifying collision hot spots, prevalent crash types, and demographics of victims . KTUA may also supplement with additional collision analysis from Transportation Injury Mapping Systems (TIMS) as needed . It’s a rare occurrence that a City has conducted a Level of Traffic Stress analysis for bicycle facilities prior to the devel- opment of an active transportation plan . This will be a great data set to be incorporated into the analysis and network development effort . KTUA has developed several LTS anal- yses and will supplement the original data with additional analysis to cover collector roadways . Census Tracts with Displacement Potential Bicycle and Pedestrian Propensity Model KTUA has developed a GIS-based tool to identify bicycle and pedestrian demand across the City, which is usually re- ferred to as the Bicycle and Pedestrian Propensity Model . This aggregated model: • Identifies destination clusters through modeling quar- ter-mile walksheds around community attractions such as schools, parks, recreation, and transit; • Incorporates aggregated census, CalEnviroscreen, and Free-Reduced Meal Program layers to highlight disad- vantaged population that are more dependent upon active transportation; and • Delineates mobility barriers including collision locations, high vehicular routes, major intersections and freeways . A city-wide model will be developed for Arroyo Grande with customized inputs that fully reflect the City’s unique socio-economic and mobility landscape . This model will help identify areas where people are more likely to bike and walk but may also be considered more dangerous based on collision data and infrastructure gaps . This mod- el, along with the sidewalk and curb-ramp inventory, can help identify data-driven “hot spots” or priority areas for the planned ADA Transition Plan and this Active Transportation Plan . This tool will also be used to objectively rank projects and recommendations and will build upon the efforts of the project team and public input . Page 287 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 21 6 | project unDerstanDing & Work plan | Scope of Work Gaps and barriers to active transportation will be mapped based on the following data: • Bicycle and pedestrian facility data • Results of the Bicycle and Pedestrian Propensity Model • Level of Traffic Stress (LTS) analysis Existing Conditions and Needs Assessment Report The Plan and Policy review, Existing Conditions assess- ment, and quantitative analysis will all be synthesized into the Existing Conditions and Needs Assessment Report . This report will inform the development of plan recommendations and will comprise several chapters in the ATP . SUMMARY OF EXPECTED DELIVERABLES: • Existing Conditions and Needs Assessment Report TASK 2: RECOMMENDATIONS AND IMPLEMENTATION PLAN Recommendations Building from the existing conditions analysis and needs assessment, KTUA will develop recommendations for a low-stress, connected network of bicycle and pedestrian facilities throughout Arroyo Grande, and connecting to adjoining cities of Grover Beach and Pismo Beach as well as unincorporated communities . Policy recommendations will also be included to facilitate the development of the active transportation network, including changes to Munic- ipal Code, General Plan, or other governance documents . Recommendations will include non-infrastructure programs that encompass the six E’s (Education, Encouragement, Equity, Enforcement, Engineering, and Evaluation) to build on existing efforts to educate, encourage, engage, and evaluate active transportation in Arroyo Grande . Sample structure of Propensity Model ACTIVE TRANSPORTATION PROPENSITY AREAS WHERE PEOPLE ARE MORE LIKELY TO WALK AND BIKE, BUT ALSO MORE DANGEROUS HIGHER PROPENSITY MORE DISADVANTAGED POPULATION MORE DESTINATIONS -> MORE ACTIVITIES MORE BARRIERS -> MORE DANGEROUS Page 288 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 22 6 | project unDerstanDing & Work plan | Scope of Work All the recommendations will be developed according to industry best practices, whether it’s design, programs and planning methodologies, and will address needs, barriers and gaps identified in community engagement and public outreach activities as well as by the Stakeholder Working Group (SWG) . Safe Routes to School With a multitude of grant opportunities available, KTUA proposes to develop up to four (4) Safe Routes to School maps for the City’s four (4) public schools . KTUA will use data collected under Task 1 to note school attendance boundaries, neighborhood density patterns, collisions, potential walking routes, and barriers within those school attendance boundaries . The team will then develop a 15-minute or quarter-mile radius around these four public schools and focus improvements within that area . This radi- us stems from national best practices used for other SRTS projects and serves as a solid starting point for developing school-based project recommendations . Using this information as a baseline, the team will then fo- cus attention on developing interventions in areas of high- est need within a quarter-mile radius around each school . Countermeasures will then be recommended to improve walking and bicycling access to each school . Recommen- dations may include closing sidewalk gaps, improving curb ramps or bicycle facilities and other traffic calming and wayfinding options . A Recommendations Report will be developed to include the proposed projects, programs and Safe Routes to School Plans . Implementation Plan Once the recommended active transportation network has been developed, the KTUA team will prepare an Implementation Plan, which outlines a strategy the City of Arroyo Grande can follow to implement the recommended infrastructure improvements and programs . This Implemen- tation Plan will provide a fiscally-constrained assessment of recommendations, including those that may be low-cost ‘quick wins’ that can be implemented more easily, higher priority recommendations, and longer-term projects which may be higher cost and/or complexity, but are still integral to developing a robust active transportation network . Romoland SRTS Map - Menifee ATP Page 289 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 23 6 | project unDerstanDing & Work plan | Scope of Work Project Prioritization Prioritization criteria and methodology will be developed through consultation with the City and Technical Advisory Committee, as well as through public outreach . The Im- plementation Plan will also discuss ongoing maintenance needs, associated costs, and recommendations for incor- poration into existing City practices . All projects including those that can be implemented quick- ly or are low cost, will be sorted into a prioritized program for implementation . These prioritized projects can form the basis of more sustained effort by the City and its stakehold- ers to coordinate resources and support for implementa- tion over a longer period of time . The Implementation Plan will also include ongoing maintenance needs, associated costs, and recommendations for incorporation into existing City practices . The prioritization process will also consider community needs; regional, county, barriers/needs, safety, and state- wide policy and funding frameworks; and the timeframe for implementation, including community and City staff input . Prioritization will be done using KTUA’s proprietary GIS tools and criteria and may include: • Collision locations • Capital Improvement Plans • Public support (community engagement results) • Bicycle Level of Traffic Stress • Local and regional connectivity • Bicycle and Pedestrian Propensity Model • Proximity to activity centers (schools, parks, transit, retail, recreation, etc .) • Social equity factors (household income, private vehicle access, and median income, among others) • Schools eligible in the Free-Reduced Meal Program • Healthy Places Index factors After review and comment, the prioritization criteria will be applied to the recommended active transportation network to result in a prioritized list of network improvements . Refined Conceptual Design Alternatives for Top Three Projects To enhance these concepts further and provide grant- ready materials, the KTUA team proposes to develop pre- liminary engineering concepts for the top three (3) projects . Projects can also be selected based on City preference and immediate funding opportunities . These concepts will be developed in AutoCAD to provide more detailed cost estimates . Preliminary conceptual designs provide a better under- standing of the feasibility and design features of the project itself . Based on experience from developing similar plans and writing grants, detailed conceptual concepts integrate better with grant pursuits, allow for more accurate cost estimates, and are better for understanding if the proposed recommendations are feasible . For example, Caltrans Active Transportation Program has been requiring higher levels of design for their application as the competition for these funds are as competitive as ever . The additional detail is typically needed for construction feasibility and for grant and City staff reviewers to fully understand the con- cepts . Concepts will make use of sustainable and emerg- ing mobility and streetscape trends such as: • Traffic calming • Enhanced (Buffered Class II or Class IV) bicycle facilities • Pedestrian environment improvements • Curb management • Micromobility/emerging mobility • Landscaping, street furniture and placemaking • Green Streets, parkways, bioswales, and water quality • Transit accommodation Example conceptual drawing High-level cost estimates will be developed for typical improvements to position the City for potential funding applications or incorporation into the City’s future CIP pro- gram . Estimates will include information about capital costs to implement projects as well as maintenance costs related to pavement and landscaping upkeep, and maintenance of traffic control devices, striping, signs, and lighting where applicable . 3D Renderings Graphics such as cross sections, simple site plans, 3D renderings, and summary matrices will be created to com- municate the proposed alternatives . The graphics can be accompanied by detailed technical descriptions as well . KTUA will prepare necessary conceptual renderings to effectively convey the proposed project features to stake- holders and the community . Page 290 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 24 6 | project unDerstanDing & Work plan | Scope of Work Due to KTUA’s involvement in many active transportation and complete streets projects, models have already been created for similar recommendations so renderings can be updated and enhanced for quick turnaround times . Given these time savings, KTUA will create high quality 3D sche- matic cross-sections for each alternative utilizing the firm’s vast library of 3D content as well as any building massing of possible future land use changes . Rendering of the separated bikeways on West Hermosa Street in Lindsay, CA Green Street Toolbox A Green Street is a street transformed and designed to intercept rainwater and runoff, clean that water through soil and vegetation, and allow it to percolate and return to the earth naturally . KTUA has been at the forefront of Green Streets planning, having completed award winning Urban Greening Plans for the San Diego neighborhood of City Heights and the cities of Pico Rivera and Placentia . With the State’s on-going drought issues it’s important to capture storm and rainwater for irrigation and other needs, KTUA will include a chapter on best practices for Green Street de- sign that includes a toolbox of best practices strategies and design features . In addition, by implementing Green Street designs, the City will open additional avenues for funding opportunities through stormwater and urban greening grant programs . Arroyo Grande’s streets, residents, visitors, and the environment would benefit greatly from including multi-function street design elements where possible . Finally, the Implementation Plan will detail local, regional, state, and federal funding sources applicable to ATP imple- mentation . KTUA maintains a funding database to address the rapid changes taking place in active transportation programs and Highway Safety Improvement Program (HSIP), as examples . This database is updated when new funding sources are created, and older programs expire . Not only does our updated funding database provide the City with the latest information for planning and construction grants, it also identifies other funding sources for projects that incorporate urban greening infrastructure and the Six-E programs . SUMMARY OF EXPECTED DELIVERABLES: • Recommendations Report • Implementation Plan Example Green Street Toolbox - Pico Rivera Urban Greening Plan TASK 3: PUBLIC OUTREACH KTUA recognizes that community outreach is instrumen- tal in developing a comprehensive plan and that the City places a high value on transparent and equitable outreach strategies . We believe that the most effective plan is one that is built by the community . As such, this project will be conducted in an open manner with community members participating throughout the process at major milestones . An outreach plan will be developed to describe the strate- gies that can be employed to successfully engage resi- dents, employees, and visitors to the City . The KTUA team will strike a balance between in-person events, printed media, and online interaction to ensure a broad audience is reached . The team will build upon the successes of pub- lic outreach from recently-completed and ongoing projects as well the obstacles that the city faced . The team commits to designing and developing outreach materials in English and Spanish to facilitate communication with the diverse community of Arroyo Grande . Page 291 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 25 6 | project unDerstanDing & Work plan | Scope of Work Outreach Plan KTUA’s experience in working with diverse communities throughout California has provided a foundation for devel- oping successful community engagement strategies . The outreach plan for this ATP will reflect the unique charac- teristics of Arroyo Grande and offer a variety of tools and strategies that allow the team and the City to remain as flexible as needed, especially as it relates to the ongoing COVID-19 pandemic . The Community Outreach Plan (COP) will outline the strategies and materials in a clear, concise, accessible, and visually-rich format . The COP will also out- line action steps and logistics needed to successfully com- plete each outreach event . Social media announcements, fact sheets, flyers, maps, and photos will be used to help communicate project information at all times . The COP will also identify and match outreach strategies based on input provided by key stakeholders . The COP will include key messages, a project schedule, and descriptions of workshop activities with emphasis placed on engagement methods to drive attendance at workshops and meetings . KTUA will work with the City to identify appropriate part- ners to work with, and will consult the Stakeholder Working Group (described further in Task 5) on promising strategies . Project Branding Branding is a key component of marketing and engage- ment . Branding brings continuity to all project components throughout the duration of the project and distinguishes this project from others in the City . KTUA will develop proj- ect branding elements such as a logo and color scheme that will adhere to the City’s standards . Consistent brand- ing will be included on all project material such as flyers, exhibits, online material, and documents . KTUA will design branding material for the City to use for flyers and other printed engagement material for in-person workshops and other events . Targeted Outreach KTUA has meaningful experience in tailoring communi- ty engagement to meet the needs of the City . Targeted outreach for specific regions or neighborhoods is common practice and it ensures equitable distribution and collection of feedback from community members . KTUA will work with the City to identify specific neighborhoods to best plan for two to three (2-3) pop-up events . “Going to the people” is an outreach strategy that KTUA has conducted for the last decade to great success and it ranges from visiting popular neighborhood parks, shopping centers, transit stops, com- munity centers, libraries, places of worship, etc . Targeted outreach can be even more successful when it is com- pleted with trusted community partners that act as liaisons between the City, the project team, and the community . Our experience in working with “local champions” or public health “promotores” have proven successful in past active transportation projects . KTUA may seek some of these local champions from the Stakeholder Working Group . Community Workshops The targeted community outreach events discussed in the previous section will supplement the at-large community workshops for the ATP . KTUA will work with the City to orga- nize either two (2) stand-alone workshops or to attend two (2) community-wide events that attract large audiences . The Page 292 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 26 6 | project unDerstanDing & Work plan | Scope of Work first workshop will allow community members to comment on existing issues in the City’s active transportation network and barriers to walking and bicycling . The second work- shop will allow community members to review and com- ment on the draft recommendations . These workshops will be designed and advertised as in-person events but the KTUA team will post important information to the project website . Online workshop tools such as Zoom or GoToMeeting can be used to host virtual workshops if needed per local health guidance . Pop-up event in Downtown Santa Maria for the Santa Maria Levee Trail Community workshop for the Goleta Bicycle and Pedestrian Master Plan Online Engagement KTUA will develop a web page, to be hosted on the City’s website, that will include the project description, project milestones, public engagement opportunities, surveys, infographics, and summaries . This website will be created with ESRI’s ArcGIS Online which can be easily linked to the City’s preferred website and shared with ease . The team will also develop two online surveys to better understand the challenges, barriers, and opportunities for different users of the roadways and to also gauge interest in other related transportation options that can help facilitate and enhance active transportation . The first survey will uti- lize SurveyMonkey as a traditional survey with quick and concise questions to solicit input . The other survey will be a GIS-based interactive map that will allow users to pro- vide detailed, location-specific comments related to active transportation . These surveys provide summary tools to tabulate the results fairly quickly and easily . In addition, these surveys can be created as hard copies and be dis- tributed at outreach events . KTUA will use all existing City communication resources to disseminate information to the public . KTUA under- stands that the City has email databases from previous and ongoing projects that can be used to inform the public . KTUA also has access to Constant Contact for large email campaigns should the City prefer KTUA to make project announcements . June Lake Loop ATP webpage with various online surveys Page 293 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 27 6 | project unDerstanDing & Work plan | Scope of Work Outreach Chapter KTUA will summarize all outreach activities in a dedicat- ed community engagement chapter in the final plan . This chapter will include a summary of the events that took place throughout the planning process . Each community workshop and stakeholder event will be summarized and include key takeaways from these activities . The results of all online activities such as the survey and interactive map, scanned images of workshop maps and exhibits, and many photos that document community interactions will also be included . This chapter will be critical for future planning and grant endeavors as community outreach is many times a top scoring factor in grant applications . TASK 4: STAKEHOLDERS WORKING GROUP (SWG) With the recently completed LRSP, KTUA will utilize the broad Stakeholder Working Group (SWG) that directed that project since it was comprised of agency representatives, regional and local partners, and community organizations . The representatives will have knowledge of the previous efforts to guide the ATP process . KTUA will follow suit in coordination with the City on establishing a similar Stake- holder Working Group . KTUA will facilitate a minimum of five (5) SWG meetings throughout the planning process . Building on the SWG for the LRSP, at minimum the follow- ing stakeholders will be invited to be part of the SWG for the ATP: • City of Arroyo Grande Public Works, Community Devel- opment, Police Department, Parks and Recreation and Planning staff • City of Pismo Beach Public Works and Planning staff • City of Grover Beach Public Works and Planning staff • San Luis Obispo County Public Works and Planning staff • Lucia Mar Unified School District staff • Five Cities Fire Authority • Caltrans Local Assistance and Planning – District 5 • San Luis Obispo Bike Club • Bike SLO County • San Luis Obispo County Parks and Recreation Staff • San Luis Obispo Council of Governments • San Luis Obispo Regional Transit Authority • 5 Cities Homeless Coalition • Community Action Partnership of San Luis Obispo County • Organizations serving older adults Once the Stakeholder Working Group is established, KTUA will prepare meeting agendas and presentations, and facil- itate the meetings . Meetings will focus on review of critical project information or deliverables . A suggested schedule is as follows: • Introductory meeting and guidance on the outreach plan • Review existing conditions and needs • Review of draft network and program recommendations • Review Draft ATP It’s understood that these meetings are typically held via web conference to allow participation within busy sched- ules for those invited . KTUA can attend up to two in-person meetings if specific discussions are deemed best for an in person setting, and if public health guidance allows . These two (2) in-person meetings can also be set up as hybrid meetings for virtual and in-person participation . For cost effectiveness, these in-person meetings can be coordinat- ed with workshops or pop-up events to make effective use of staff time in the City . SWG engagement will be summarized and included in the Outreach Chapter of the ATP, described in Task 3 . SUMMARY OF EXPECTED DELIVERABLES: • Stakeholders Advisory Group Member List • Stakeholders Advisory Group meetings materials appro- priate for each meeting TASK 5: DRAFT AND FINAL PLAN Administrative Draft Plan KTUA will prepare an Administrative Draft Plan, which pulls together the information, analysis, prioritized projects, detailed conceptual plans, as well as documenting public outreach . This Administrative Plan will also incorporate implementation strategies, including next steps to achieve implementation, funding sources, phasing, and any partner- ships to facilitate implementation . Caltrans and the City will be acknowledged on the cover or title page with the SWG also acknowledged in the document . The Administrative Draft will be provided to the City and the SWG for review, and will be revised based on one set of consolidated, inter- nally consistent comments . Page 294 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 28 6 | project unDerstanDing & Work plan | Scope of Work KTUA prepares all documents using Adobe InDesign, the publishing industry standard . The Administrative Draft Plan will integrate photographs, tables, text, maps, and tables of contents, lists of figures, and indexes . The outcome is a product easy to understand, informative, and most of all, implementable . KTUA has developed a highly refined approach to active transportation planning but strives to clearly convey project information in ways readily under- standable to all, including both interested residents and decision makers . Draft Plan The Draft Plan will incorporate comments received from the City and the SWG and will be published to the project website for public review and comment . Notifications will be sent to the SWG and any attendees of prior community workshops, and a workshop will be held to present the Draft Plan and collect feedback as described in Task 3 . KTUA will prepare a log of comments received, and the City will provide direction for edits to be made to the Draft Plan in response to the comments . KTUA will then prepare the Final Plan in response to this set of consolidated comments . Final Plan The Final Plan will be produced in accordance with the City, SWG, and public comments, and will be prepared in an ADA-accessible electronic copy to be submitted to Caltrans . SUMMARY OF EXPECTED DELIVERABLES: • Administrative Draft Plan • Draft Plan • Comment Log (Excel) • Final Plan TASK 6: COUNCIL REVIEW AND APPROVAL City staff anticipates a total of three (3) City Council presen- tations with the first a City Council Study Session held at the completion of the Draft Plan . The other two presenta- tions would be associated with the completion of the Final Plan . The Final Plan will be presented separately to the Arroyo Grande Planning Commission for recommendation of adoption and to the City Council for adoption . For the presentations, KTUA will prepare presentation materials, and assist City staff with the presentations . SUMMARY OF EXPECTED DELIVERABLES: • Presentation Materials (Power Point) (3 meetings) • City will provide adoption documentation TASK 7: PROJECT MANAGEMENT AND MEETINGS Key members of KTUA’s team such as the project man- ager Jacob Leon and Principal Joe Punsalan along with team engineers and subconsultant project managers will attend a virtual kick-off meeting with the City and Caltrans staff . KTUA will also lead monthly status meetings with the City and Caltrans staff . Agendas and meeting minutes for each meeting will be prepared . KTUA will be responsible to provide project oversight and coordination as neces- sary for prompt and successful completion of all contract services . Page 295 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 29 6 | project unDerstanDing & Work plan | Schedule CITY OF ARROYO GRANDE ACTIVE TRANSPORTATION PLAN CDD PROJECT NUMBER 22-099 MONTHS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Task 1: Community Engagement and Data Gathering 1.1 Data Collection 1.2 Plan and Policy Review 1.3 Data Analysis 1.4 Existing Conditions and Needs Assessment Report Task 2: Recommendations and Implementation Plan 2.1 Recommendations 2.2 Implementation Plan Task 3: Public Outreach 3.1 Outreach Plan 3.2 Targeted Outreach (2-3 pop up events) 3.3 Conduct (2) Community Workshops 3.4 Online Engagement 3.5 Outreach Chapter Task 4: Stakeholders Working Group (SWG) 4.1 Conduct five (5) Stakeholder Working Group Meetings Task 5: Draft and Final Plan 5.1 Administrative Draft Plan 5.2 Draft Plan 5.3 Final Plan Task 6: Council Review and Approval 6.1 City Council Study Session (Meeting #1) 6.2 City Council Presentation (Meeting #2) 6.3 City Council Presentation (Meeting #3) Task 7: Project Management and Meetings 7.1 Kickoff Meeting 7.2 Monthly Coordination Meetings Page 296 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 30 7 | proposal submittal forms City of Arroyo Grande Request for Qualifications and Proposal Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009 AC KNOWLEDGEMENT The undersigned declares that she or he: Has carefully examined this Request for Qualifications Is thoroughly familiar with its content Is authorized to represent the proposing firm; and Agrees to perform the work as set forth in the specification and this proposal. Firm Name and Address: Contact Name: Email: Fax: Phone: Signature of Authorized Representative: Date: KTU&A 3916 Normal Street San Diego, CA 92103 Joe Punsalan joe@ktua.com 619-294-9965 619-294-4477 ext. 127 1/17/2023 Page 297 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 31 7 | proposal submittal forms City of Arroyo Grande Request for Qualifications and Proposal Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009 STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The Consultant shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. Do you have any disqualification as described in the above paragraph to declare? Yes No If yes, explain the circumstances. Executed on ______________________at _______________________________________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. ______________________________________ Signature of Authorized Consultant Representative X 1/17/2023 KTU&A Page 298 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 32 7 | proposal submittal forms City of Arroyo Grande Request for Qualifications and Proposal Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009 REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: _________ Describe fully the last five contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference No. 1 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome 36 Years City of Atascadero Ryan Hayes, PE 805-470-3424 rhayes@atascadero.org 6500 Palma Avenue Atascadero, CA 93422 2018 - 2020, Phase I; Phase II Ongoing $78,370 The El Camino Real Downtown Traffic Calming and Corridor Plan is a visioning and design plan that outlines preferred recommendations for future corridor improvements incorporating complete streets and road diet concepts. KTUA created public participation materials for workshops, stakeholder meetings, and City Council presentations, and developed concepts for future transportation needs and placemaking. As part of this project, concepts that incorporated roadway cross-sections and the reuse of available right-of-way due to road diets were analyzed for operational improvements, travel delays, pedestrian signal timing, and accessibility improvement recommendations. As a result of the redesign, flexible use parking spaces were added to support the needs of the local businesses. These parking spaces can be open for everyday use and closed off for events, providing the City flexibility of the space. KTUA worked closely with the City and traffic engineers to develop concepts to help the City reuse space for events. The concept of a ramblas with median parking was selected by City Council to take into further design development since it provided all the needs for traffic calming, additional parking, pedestrian and bicycle safety, placemaking, shade trees, and flex space for events. Project deliverables included final concept and report, traffic engineering analysis, tree pallet, and urban greening toolbox. KTUA is currently working on Phase II, developing the conceptual design and Construction Documents. Page 299 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 33 7 | proposal submittal forms City of Arroyo Grande Request for Qualifications and Proposal Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009 Reference No. 2 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome Local Government Commission Lare Bloodworth 916-448-1198 ext. 302 lbloodworth@lgc.org 980 9th St., Suite 1700 Sacramento, CA 95814 Start: 2/2022 - Ongoing $102,990 This June Lake Active Transportation Plan for the Mono County Local Transportation Commission resulted in the development of a combination of multi-use paths and bike lanes along State Route 158. Priority areas were identified for pedestrian and bicycle improvements to major destinations along the June Lake Loop. Pedestrian and bicycle improvements, non-infrastructure programs, established priority corridor segment details and cost estimates for future implementation projects were included as part of the plan. Special emphasis was placed on connections to businesses and between June Lake Beach and Silver Lake, with June Lake Village, the highest priority. A multi-day charrette that included walk audits, stakeholder meetings, a community workshop and two pop-up workshops were well attended and allowed residents and visitors a chance to provide input. Online surveys were also available to provide additional input. Community engagement focused on efforts to engage residents who can’t afford a car or are not able to drive, i.e. children, seniors and low-income residents. The plan assessed the feasibility of a multi-use trail where possible to provide a separated facility for bicycle and pedestrian use. Enhanced pedestrian crossings were recommended at specific locations where safety was a concern. The project addressed the issues mentioned through public input that was supported by residents, Mono County staff and Caltrans. Page 300 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 34 7 | proposal submittal forms City of Arroyo Grande Request for Qualifications and Proposal Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009 Reference No. 3 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome City of Santa Ana Zed Kekula 714-647-5606 ZKekula@santa-ana.org 20 Civic Center Plaza Santa Ana, CA 92702 2015 - 2019 (ATP) Multiple Projects $447,389 (Multiple Projects) (Three Projects) The Downtown Complete Streets study area focused on the connections between the Regional Transportation Center (SARTC) and Downtown. KTUA continued the planning effort for Central Santa Ana Complete Streets and created StoryMaps to keep residents informed and to address technical topics. The city identified five existing corridors for the study with the goal of adding connections between them and adding new corridors for a complete network. The eleven recommended corridors were selected based on public input, as well as in-depth analysis of land use and activity centers; existing and proposed bike and pedestrian facilities; street classifications; average daily trips; transit routes; and bike and pedestrian collisions. The recommended projects from the two Complete Streets plans served as the basis for grant funding applications. As a result, the city has obtained more than $20M in grants to prepare engineering and implementation plans. The goal of the Santa Ana Active Transportation Plan was to create a walkable, bikeable, livable and vibrant city. The objectives of the plan were to: improve multi-modal safety and accessibility for all users; foster livable and healthy communities and promote social equity; provide balance for a complete multi-modal system; and create grant ready project fact sheets to enable the city to obtain design and implementation funding. Awards: 2019 APA OC Transportation Planning Merit Award, 2019 SCAG Sustainability Award, Active, Healthy and Safe Communities, Central Santa Ana Complete Streets | 2016 APA Orange County Transportation and Best Practices Awards, and 2015 ULI Orange County Sustainability Award, Downtown Santa Ana Complete Streets Plan Page 301 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 35 7 | proposal submittal forms City of Arroyo Grande Request for Qualifications and Proposal Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009 Reference No. 4 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome County of Santa Barbara Mark Friedlander 805-568-3576 mkfriedlander@cosbpw.net 123 East Anapamu Street Santa Barbara, CA 93101 2021 - 2022 $38,000 The Santa Maria River Levee Trail Study is a comprehensive feasibility study that explores the constraints or obstacles to developing the envisioned bike and pedestrian trail. In collaboration with the County of Santa Barbara, KTUA led the community/public outreach and visualization for a proposed six-mile trail along the Santa Maria River Levee. The trail is intended to connect the communities of Santa Maria and Guadalupe and is part of a larger trail segment that further connects to the beach. KTUA worked closely with the adjacent agricultural landowners, operators and growers, and various stakeholders including SLOCOG, SCAG, the County of SLO, and several others. KTUA also worked closely with the communities and hosted various workshops, pop-up events, and other interactive outreach methods through the school districts and other community organizations. To help assist in understanding the project, KTUA developed a series of static renderings along with an animation of the key trail features. Page 302 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 36 7 | proposal submittal forms City of Arroyo Grande Request for Qualifications and Proposal Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009 Reference No. 5 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome City of Goleta James Winslow (now with Itak in Portland, OR) 503-415-2351 James.Winslow@otak.com (City of Goleta) 130 Cremona Drive, Suite B Goleta, CA 93117 2016-2018 $149,951 The City of Goleta Bicyce and Pedestrian Master Plan project tasks were designed to determine where there were bicycle network and sidewalk gaps and other potential existing facility needs. Because most improvements would be at specific locations, knowledgeable citizen input helped determine which locations to address. Having the community help pinpoint issues and gaps was crucial, making robust community outreach very important to the project success. Project Outcome: To ensure community participation, KTUA worked with the City to develop resources including regular email press releases through the City’s Monarch Press online newsletter, online and paper surveys, an online comment map and “pop-up” workshops instead of conventional public meetings. “Pop-up” workshops were conducted as part of the annual Goleta Lemon Festival and at a farmers’ market. This format allowed the team to introduce the project to the public in a casual setting and quickly get input from many people. In addition, the team distributed postcards directing people to the online survey and comment map, and urged them to watch the Monarch Press for upcoming project announcements. The team’s diverse outreach toolkit was instrumental in addressing the City’s concern with thorough community outreach. The City of Goleta’s regular updating and close cooperation with the team’s outreach efforts resulted in an unprecedented response. Over 1,600 people completed the online survey and contributed to the online comment map. Using the GIS-based comment map’s geo-referenced citizen input, KTUA developed a “heat map” highlighting the locations that received the most comments. The top 30 locations were further analyzed and compiled into a list of locations with specific recommended improvements. With such a robust response rate, the City can use the comment analysis and resulting recommended project list to prioritize improvements for future grant applications. Page 303 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 37 8 | appenDix | KTUA Key Personnel Resumes | Joe Punsalan | Principal Transportation Planner EDUCATION ‚B .A ., Geography, California State University, Sacramento, 1998 REGISTRATIONS ‚ITE Professional Transportation Planner ‚LEED Green Associate ‚2006 GISP, GIS Certification Institute #53646 ‚League of American Bicyclists League Certified Instructor #2005 AFFILIATIONS ‚Association of Pedestrian and Bicycle Professionals, Student Outreach Chair, San Diego Chapter ‚Rails to Trails Enhanced Bicycle Facilities Document Peer Review ‚Mira Mesa Planning Group: Transporta- tion Subcommittee Chair AWARDS ‚2022 APA San Diego Award of Merit, Transportation Planning, Imperial Coun- ty Transportation Commission Regional Active Transportation Plan ‚2020 ASLA San Diego Award of Merit; 2019 APA California, Comprehensive Plan Small Jurisdiction; 2019 APA Inland Empire Comprehensive Plan Small Jurisdiction, Award of Excellence, San Jacinto Trails Master Plan ‚2019 APA Inland Empire Comprehen- sive Plan - Large Jurisdiction, Riverside Transit Agency First & Last Mile Mobility Plan, Award of Excellence ‚2019 APA San Diego Achievement Award, Vista Townsite Dr . Corridor Plan ‚2019 SCAG Sustainability Award for Active, Healthy and Safe Communi- ties; and 2019 APA OC Transportation Planning Merit Award: City of Santa Ana - Central Complete Streets Plan ‚2019 APA Central Coast Award of Merit, Paso Robles Bicycle Master Plan ‚2017 APA Inland Empire Honor Award, Temecula Multi-Use Trails and Bicycle Master Plan Update Joe Punsalan is a principal and senior transportation planner at KTUA. Joe man- ages large-scale active transportation planning projects such as complete street plans and corridor studies, active transportation plans, first/last mile connectivity, etc. He is responsible for scope development, data analysis, public engagement and facilitation of walk and roll audits and demonstration projects, report writing, grant writing and reporting, and staff and consultant team management. He has a background in GIS for mapping, research and analysis, and uses a simplified ap- proach to displaying complex methodologies. As an avid cyclist, Joe understands the roadway conditions and obstacles that face cyclists and pedestrians. Utilizing his first-hand knowledge, he applies federal, state, and regional standards to address these challenges and increase user safety. CITY OF ATASCADERO EL CAMINO REAL DOWNTOWN TRAFFIC CALMING AND CORRIDOR PLAN Team leader in charge of conceptual designs, report development, city council presentation and subconsultant management . Facilitated workshops and city council presentations and regular status meetings . Assisted in developing traffic calming and placemaking concepts for review and community outreach . CITY OF SANTA ANA ACTIVE TRANSPORTATION PLAN Project manager in charge of organizing and overseeing all tasks for the project . Scheduled, facilitated, and presented at all workshops and advisory group meet- ings . Coordinated outreach efforts, existing conditions, community engagement, project development, cost estimation, and document production . Assisted in proj- ect identification, prioritization, and design; and Story Map development . Coordi- nated team efforts on 35 priority project cutsheet assignments, design, and review . COUNTY OF SANTA BARBARA SANTA MARIA RIVER LEVEE TRAIL STUDY Principal planner overseeing the community/public outreach, in collaboration with the County of Santa Barbara, and visualizations for a proposed six-mile trail along the Santa Maria Levee . KTUA will be developing a series of static renderings along with an animation of the key trail features . COUNTY OF SANTA BARBARA SANTA YNEZ TRAIL ALIGNMENT STUDY Principal planner . KTUA developed a trail suitability model that incorporates environ- mental and biological constraints in conjunction with origin, destination, and routing input from the project Technical Advisory Committee . Final trail routing and braiding, user-types, and cost-estimates will be determined for seven trail alternatives with site input from the team biologist, including a trail alternative in Caltrans right-of-way . CITY OF PASO ROBLES BICYCLE AND PEDESTRIAN MASTER PLAN Project manager responsible for task assignments and budgeting for a project with a seven-month schedule . Additional duties included outreach coordination, stake- holder meetings, workshop coordination and facilitation, and data collection . Assist- ed in developing a bicycle-pedestrian propensity model for identifying hot spots for pedestrian improvements and overall project prioritization . Developed criteria for bicycle and pedestrian facility assessment, project and program development . JUNE LAKE LOOP ACTIVE TRANSPORTATION PLAN, MONO COUNTY Principal-In-Charge of overall project oversight, quality control and fiscal adminis- tration . Assisted with multi-day charrette facilitation, organization, and scheduling . Worked with LTC staff and Caltrans on State Route 158 recommendations, project and program development . Assisted with document production, QA/QC, and pre- sentations to local officials . Page 304 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 38 8 | appenDix | KTUA Key Personnel Resumes | Jacob Leon | Project Manager | Outreach Facilitator EDUCATION ‚Bachelor of Landscape Architecture, Cal Poly, San Luis Obispo REGISTRATIONS ‚2014, LEED Green Associate AFFILIATIONS ‚American Society of Landscape Architects ‚Association of Pedestrian and Bicycle Professionals SPECIAL SKILLS ‚Spanish Fluency AWARDS ‚2022 APA Inland Empire Award of 2022 APA San Diego Award of Merit, Trans- portation Planning, Imperial County Transportation Commission Regional Active Transportation Plan ‚2020 APA Inland Empire, Comprehen- sive Plan- Large Jurisdiction, Prado Regional Park Master Plan ‚2020 Circulate San Diego Healthy Community Award; APA San Diego Transportation Planning Award of Merit; City of National City INTRA-Connect Plan ‚2020 ASLA San Diego Award of Merit; 2019 APA California, Comprehensive Plan Small Jurisdiction; 2019 APA Inland Empire Comprehensive Plan Small Jurisdiction, Award of Excellence, San Jacinto Trails Master Plan ‚2019 APA Central Coast; 2018 AP- WA-California Central Coast Project of the Year, Special Studies Under $2M Category; Goleta BMP Award of Excellence ‚2019 APA Central Coast-Paso Robles BMP Award of Merit ‚2019 SCAG Sustainability Award for Active, Healthy and Safe Communi- ties; and 2019 APA OC Transportation Planning Merit Award: City of Santa Ana - Central Complete Streets Plan Jacob Leon is a senior associate planner and outreach facilitator at KTUA. His project responsibilities entail network and facility design, public outreach, techni- cal drafting, and 3D modeling. He is an integral member of KTUA’s tactical urban- ism team, raising public awareness of the benefits of thoughtful urban design, safe pedestrian and bicycle accessibility, and green infrastructure. His strong background in 3D modeling and graphic design allows him to produce effective digital and printed media to help communicate design concepts. His experience in mobility planning projects include active transportation plans, complete streets plans, bicycle and pedestrian master plans. These projects entail network and facility design, public outreach, technical drafting, and 3D modeling. His expe- rience in landscape architecture includes feasibility studies, site analysis, and park design. His passion for the outdoors and nature inspires him to advocate for holistic urban design. CITY OF GOLETA BICYCLE AND PEDESTRIAN MASTER PLAN Project manager/planner and outreach facilitator for improvements to the bike and pedestrian network in Goleta . Facilitated workshops and pop-up events at neighborhood meetings, community events, farmers markets and on the UCSB campus . Community input was crucial in identify network issues, gaps and other facility needs . Over 1,600 people completed the online survey and contributed to the online comment map . CITY OF SANTA ANA ACTIVE TRANSPORTATION PLAN Assistant project manager that supported all major tasks . Special focus on com- prehensive community engagement strategies, events, and materials . Assisted the team with existing conditions analysis, project development, cost estimation, and document production . Helped identify project recommendations and assisted with the design and review of key priority projects . IMPERIAL COUNTY ACTIVE TRANSPORTATION PLAN Project manager . Responsible for day-to-day project communication needs between client and consultant team . Responsible for researching existing con- ditions, participating in community engagement events, and developing project recommendations for the final report . Moderated all internal and public meetings, monitored feedback collected through various engagement tools, and established project milestones to keep the project on schedule . CITY OF ATASCADERO EL CAMINO REAL DOWNTOWN TRAFFIC CALMING AND CORRIDOR PLAN Senior planner/outreach facilitator . Assisted with the development of complete street, traffic calming, and placemaking concepts to improve multi-modal access throughout the project corridor . Assisted in planning necessary exhibits for com- munity workshops . COUNTY OF SANTA BARBARA SANTA MARIA LEVEE TRAIL STUDY Senior planner/outreach coordinator . Assisted with the public engagement process and materials development for this trail study . Experience with active transportation, landscape architecture, and grant writing were utilized to de- velop exhibits that effectively communicate complex design ideas into friendly, easy-to-understand graphics . Experience in working with under-represented communities was also valuable for all public engagement tasks . CITY OF PASO ROBLES BICYCLE AND PEDESTRIAN MASTER PLAN Assistant project manager responsible for scheduling project meetings, coordi- nating community outreach events, Spanish translation and interpretation, proj- ect analysis, recommendations, and document design . Assisted in branding the project by creating attractive and unique logo and support graphics for flyers, postcards, and all digital and social media . Page 305 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 39 8 | appenDix | KTUA Key Personnel Resumes | Alex Samarin | Assistant Project Manager | GIS Technical Manager EDUCATION ‚M .A . Geography, (Natural Resource Management and Environmental Policy), San Diego State University, 2015 ‚B .A . Geography, (Geographic Informa- tion Systems), Minor, Environmental Law and Planning, UC Santa Barbara, 2008 REGISTRATIONS ‚2021 GISP, GIS Certification Institute 160988 AFFILIATIONS ‚Association of Environmental Professionals (AEP) ‚Association of Pedestrian and Bicycle Professionals AWARDS ‚2022 APA San Diego Award of Merit, Transportation Planning, Imperial Coun- ty Transportation Commission Regional Active Transportation Plan ‚2022 APA Inland Empire Award of Merit, Transportation Planning, Ontario Recreation and Parks Master Plan ‚2020 APA Inland Empire, Comprehen- sive Plan- Large Jurisdiction, Prado Regional Park Master Plan ‚2020 Circulate San Diego Healthy Community Award; APA San Diego Transportation Planning Award of Merit; City of National City INTRA-Connect Plan As an associate, Alex Samarin provides technical oversight for GIS workflows, and guides GIS analysis for assessing the impact of planning projects. He has a broad range of experience applying GIS in utilities management, transportation planning, and environmental analysis. Alex is passionate about projects that provide mutually beneficial solutions to the human-environment relationship. His previous work spanned regional transportation modeling, regional habitat connectivity, and utility network mapping. SBCAG SANTA YNEZ TRAIL ALIGNMENT STUDY AND GRANT APPLICATION Project manager/grant writer for the Santa Ynez River Trail Alignment Grant Applica- tion, responsible for coordinating public outreach and GIS analysis for 2020 Santa Ynez River Trail Alignment Study and translating study results to Caltrans ATP Cycle 5 grant proposal . For the study, developed a trail suitability model that incorporates environmental and biological constraints in conjunction with origin, destination, and routing input from the project Technical Advisory Committee . The model was used in a least-cost trail routing algorithm run iteratively from multiple trail vertices to generate trail segment alternatives . Final trail routing and braiding, user-types, and cost-estimates will be determined for seven trail alternatives with site input from the team biologist, including a trail alternative in CalTrans right-of-way . ISLA VISTA CLEAN MOBILITY PLAN Project manager/GIS technical manager leading data collection effort to under- stand mobility infrastructure and barriers in Isla Vista using high-resolution aerial imagery; contributing to mobility survey development for distribution by IVCSD; conducting spatial analysis of modal networks and travel times to primary destina- tions; map production; and synthesis of travel mode and time data from UCSB and US Census sources . JUNE LAKE LOOP ACTIVE TRANSPORTATION PLAN GIS Manager, led the GIS processes for analysis and cartography, including mapping existing and missing mobility infrastructure, creating a pedestrian and bicyclist environmental quality index (PEQI/BEQI), and data-driven pages for map books and outreach material . Also assisted in presenting and engaging the public at outreach events such as walk audits, popup events, advisory group meetings, and public workshops . UNIVERSITY OF CALIFORNIA SANTA BARBARA CAMPUS CIRCULATION MASTER PLAN As a UCSB alumni, Alex brought an informed and passionate perspective to the UC Santa Barbara Circulation Master Plan project . Responsible for creating a nov- el network analysis method – called the Normalized Difference Accessibility Index (NDAI) – to describe the limited accessibility among all buildings on campus via walking and biking within the 10- and 15-minute class passing periods . Conducted a bike parking analysis for new development on campus to consider a balance among a range of bike racks types and capacities . ADDITIONAL EXPERIENCE • Big Pine Paiute Clean Mobility Needs Assessment • City of Irvine Active Transportation Plan • OCTA Active Transportation Plan Page 306 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 40 8 | appenDix | KTUA Key Personnel Resumes | Tom Bertulis | Senior Active Transportation Engineer EDUCATION ‚M .S . Civil Engineering, Northeastern University, Boston, MA, 2013 ‚B .S . Civil Engineering, Santa Clara Uni- versity, Santa Clara, CA, 1996 REGISTRATIONS ‚Professional Transportation Operations Engineer, 2013, TPCB (National) #3429 ‚Professional Engineer, State of Washington #41149, 2004 AFFILIATIONS ‚National Committee of Uniform Traffic Control Devices (NCUTCD), Bicycle Technical Committee (BTC) Member ‚Association of Pedestrian and Bicycle Professionals AWARDS ‚2020 Circulate San Diego Healthy Community Award; APA San Diego Transportation Planning Award of Merit; City of National City INTRA-Connect Plan ‚2011 National Science Foundation (NSF) Urban Long-Term Research Area Exploratory Program (ULTRA-Ex) Grant Award SPECIAL SKILLS ‚Spanish Fluency ADDITIONAL ACCOMPLISHMENTS ‚Designed first “contra-flow” bike lanes in Boston ‚Research paper on “Advisory Bike Lanes” ‚Created APBP Planning Guide Tom Bertulis is a Senior Active Transportation Engineer at KTUA. He manages conceptual design projects, corridor studies, and active transportation projects. With a background in both traffic/civil engineering and transportation planning, Tom has authored dozens of transportation planning studies as well as led roundabout designs, traffic calming projects, and dozens of walkability audits. His skills include writing proposals, analyzing traffic flow, tracking budgets, lead- ing charrettes, and developing conceptual designs. He has developed local and national guidelines and taught bicycle/pedestrian planning classes. Tom has pre- sented on sustainable transportation in half a dozen countries from Scotland to Brazil. He has worldwide experience and a global perspective that was cultivated through the four-hemisphere approach to sustainable transportation. CITY OF SANTA ANA ACTIVE TRANSPORTATION PLAN Senior transportation engineer for the corridor designs recommended in the Santa Ana Active Transportation Plan covering all corners of the City of Santa Ana . The redesigned streets, focused on improving multi-modal safety, equity, placemak- ing, and accessibility for all users, transform the livability of the city . Spearheaded the design of 35 complete streets corridors, including preliminary design, street design, and performing QA/QC of CAD drawings . Included the latest innovations in bicycle infrastructure design from the Netherlands in the design drawings . CITY OF GRAND TERRACE MICHIGAN STREET COMPLETE STREET PLAN Project manager responsible for the conceptual design, developing alterna- tives and cross-sections based on the results of the community workshops, and producing 30% conceptual plans based on feedback from the 10% design . The project goal was to make Michigan Street into a vibrant and attractive street that facilitates accessibility, walkability, bikeability, and activates spaces . A key part of the process was developing a Green Street Toolbox, with urban greening ele- ments such as trees, planting, and hardscape materials . The final plan will support Michigan Street’s integration into the City’s CIP list and help pursue grant funding . CITY OF ENCINITAS SANTA FE DRIVE CORRIDOR BIKE AND PEDESTRIAN IMPROVEMENTS Project manager responsible for quality control and leading the development of 3D simulations, cross sections, and 30% design drawings . This includes denoting the areas of improvements on detailed aerials and on the cross sections . Provid- ed field reviews to facilitate the team design process for the cycle track and the drainage design along the corridor . Served as liaison for the client and the other consultants . Prepared meeting materials . UNIVERSITY OF CALIFORNIA SANTA BARBARA CAMPUS CIRCULATION MASTER PLAN Team leader/senior active transportation engineer for a campus-wide circulation plan that promotes safe and convenient connection for all modes of transportation throughout the campus . TDM ideas to help reduce VMT and parking requirements were prepared . Curb management concepts and policies were also proposed . Through outreach and workshops, stakeholders provided input on a vision and issues regarding campus circulation . Alternatives and mitigation measures were developed to address the issues, deficiencies, and needs that were identified . CITY OF NATIONAL CITY 8TH ST. AND ROOSEVELT AVE. ACTIVE TRANSPORTATION CORRIDOR GRANT Project manager . Provided design review and QAQC for the conceptual design, that provides an enhanced experience for people walking and biking in the area who desire low-stress travel away from motor vehicles, ADA accessibility, level of comfort at crosswalks and curb ramps as well as truck turning movements . Page 307 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 41 8 | appenDix | KTUA Key Personnel Resumes EDUCATION ‚M . Landscape Architecture, Cal Poly, Pomona MORGEN RUBY | SENIOR PLANNER Morgen recently joined KTUA in 2022 as a Senior Planner, focusing on active transportation projects. She brings to KTUA both planning and design experience across active transportation, landscape planning and design, and placemaking projects from the private, public, and nonprofit sectors. Morgen feels that increas- ing transportation options both has a positive climate-impact by reducing the amount of on-road emissions, and increasing equitable access to healthy food, high-paying jobs, and education opportunities. She has extensive community en- gagement experience, developing innovative, education-based tools to fulfill proj- ect missions. She also enjoys data visualization, such as maps and infographics, to help make complex information digestible to residents of all ages and abilities.  CITY OF BANNING COMPREHENSIVE ACTIVE TRANSPORTATION PLAN AND CITY OF LYNWOOD SAFE ROUTES TO SCHOOL PLAN Assistant project manager providing assistance with overseeing subconsultants, data collection and analysis, GIS map production, graphic support, project re- search and report writing . CITY OF SANTA ANA SAFE MOBILITY SANTA ANA UPDATE Assistant project manager providing assistance with overseeing subconsultants, data collection and analysis, and GIS map production . CITY OF MONTEBELLO FIRST LAST MILE PLAN Assistant project manager providing assistance with overseeing subconsultants, data collection and analysis, GIS map production, graphic support, project re- search and report writing . EDUCATION ‚B . Landscape Architecture, California Polytechnic State University - San Luis Obispo MARIELLA DELFINO | PLANNER/DESIGNER Mariella Delfino recently joined KTUA in 2022 as a Planner/Designer. Her pas- sion for Landscape Architecture derives from her upbringing. Growing up in a tricultural background allows her to see the world of design, environment, and social issues through different lenses. She is committed to using Landscape Architecture as a tool to fundamentally address change with social and environ- mental issues for different communities and cultures. She recently graduated from California Polytechnic State University - San Luis Obispo, earning her Bach- elor’s Degree in Landscape Architecture. CALTRANS NATIONAL CITY CLEAN PROGRAM - EASTSIDE, NATIONAL CITY, CA Project planner providing support for the Caltrans Clean Program . Assisting team in the facilitation of public input and the development of 30% schematic plans for the proposed multi-purpose path and community plaza . CITY OF MENIFEE PARKS MASTER PLAN Project planner providing support for the parks master plan . Developed workshop graphics and assisted at community engagement activities . (KTUA Fee $85,900) PORT OF SAN DIEGO PEPPER PARK MASTER PLAN Project planner providing support for the expansion of Pepper Park from 2 acres to nearly 3 .2 acres . Pepper Park is located on the San Diego Bay in National City and is part of the greater plan from the City to provide beach front park space . Page 308 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 42 8 | appenDix | Subconsultant Key Personnel Resumes (805) 316-0101 895 Napa Ave, Suite A-6, Morro Bay, CA 93442 Joe Fernandez, PE, AICP Summary Joe Fernandez has worked as a transportation planner and traffic engineer in California since 2002. He has successfully managed dozens of complex studies including transportation impact analyses, travel demand forecasting studies, traffic operations studies, traffic engineering designs, and multimodal planning studies. As both a Certified Planner and Professional Engineer, he specializes in the development of solutions that are both technically sound and fitting with communities’ planning principles. Certification: California Civil Engineer #70594, exp. 6/2023 Principal, Central Coast Transportation Consulting • Founder and lead project manager. • Responsible for project scoping, budgeting, schedule adherence, and client satisfaction. 2011-Present Senior Engineer/Planner, Fehr & Peers Transportation Consultants • Served as project manager for complex transportation projects. Responsible for project scoping, budgeting, schedule adherence. • Led companywide multi-modal level of service research effort. • Responsible for technical analysis and quality control for a wide variety of projects, including traffic operations, travel demand forecasting, multi-modal planning, and traffic engineering design. Transportation Planner, San Luis Obispo Council of Governments (SLOCOG) • Assisted with Regional Transportation Plan, transit unmet needs analysis. Planning Intern, City of Arroyo Grande • Prepared staff reports, assisted in bike plan update. 2004-2010 2003 2002 (805) 316-0101 895 Napa Ave, Suite A-6, Morro Bay, CA 93442 Michelle Matson, PE, TE Summary Michelle Matson has 18 years of engineering experience in transportation planning, traffic engineering, project management, design, grant writing, and contract preparation. She has prepared traffic impact studies, roadway safety analysis, bikeways plans, safe routes to school plans, traffic signal plans, traffic control plans, and roadside sign and striping plans. Career History Senior Transportation Engineer, Central Coast Transportation Consulting • Manages projects, leads design projects, assists with proposals, and provides QA/QC. 2018-Present Engineer I-III, San Luis Obispo County Department of Public Works • Acted as County Traffic Engineer and managed County Traffic Regulation Codes, collision database, roadway safety plan, speed limits, and data collection programs. • Developed major updates to the County Bikeways Plan and served as the secretary to the Bicycle Advisory Committee. • Worked toward state and federal mandates including curve warning signs, sign reflectivity, and signal timing upgrades. • Managed and designed projects from initiation through construction and operation. • Prepared roadway, traffic signal, traffic control, and roadside sign and striping plans. • Developed corridor studies, completed operational and safety studies, prepared grants, assisted with GIS integration, calculated road impact fees, forecast traffic indexes, and issued transportation and encroachment permits. Analyst, Kimley Horn • Completed field studies, travel demand model forecasts, and traffic impact analyses. 2006-2018 2004-2006 Page 309 of 583 (BB&K Aug 2018) Exhibit “B”-1 EXHIBIT "B" SCHEDULE OF SERVICES Page 310 of 583 CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 29 6 | project unDerstanDing & Work plan | Schedule CITY OF ARROYO GRANDE ACTIVE TRANSPORTATION PLAN CDD PROJECT NUMBER 22-099 MONTHS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Task 1: Community Engagement and Data Gathering 1.1 Data Collection 1.2 Plan and Policy Review 1.3 Data Analysis 1.4 Existing Conditions and Needs Assessment Report Task 2: Recommendations and Implementation Plan 2.1 Recommendations 2.2 Implementation Plan Task 3: Public Outreach 3.1 Outreach Plan 3.2 Targeted Outreach (2-3 pop up events) 3.3 Conduct (2) Community Workshops 3.4 Online Engagement 3.5 Outreach Chapter Task 4: Stakeholders Working Group (SWG) 4.1 Conduct five (5) Stakeholder Working Group Meetings Task 5: Draft and Final Plan 5.1 Administrative Draft Plan 5.2 Draft Plan 5.3 Final Plan Task 6: Council Review and Approval 6.1 City Council Study Session (Meeting #1) 6.2 City Council Presentation (Meeting #2) 6.3 City Council Presentation (Meeting #3) Task 7: Project Management and Meetings 7.1 Kickoff Meeting 7.2 Monthly Coordination Meetings Page 311 of 583 (BB&K Aug 2018) Exhibit “C”-1 EXHIBIT "C" COMPENSATION Page 312 of 583 Page 313 of 583 Page 314 of 583 (BB&K 2017) Exhibit “D”-2 EXHIBIT "D" INSURANCE Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of Page 315 of 583 (BB&K 2017) Exhibit “D”-3 City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financial size VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all Consultants, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including Page 316 of 583 (BB&K 2017) Exhibit “D”-4 any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 day notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Consultant agrees to ensure that subContractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subContractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and Page 317 of 583 (BB&K 2017) Exhibit “D”-5 further agrees that it will not allow any Consultant, subContractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. Page 318 of 583 (BB&K 2017) Exhibit “D”-6 17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Page 319 of 583 Item 10.a. MEMORANDUM TO: City Council FROM: Whitney McDonald, City Manager Bill Robeson, Assistant City Manager/Public Works Director BY: Nicole Valentine, Administrative Services Director SUBJECT: Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget DATE: June 13, 2023 SUMMARY OF ACTION: Conduct a Public Hearing to Consider the FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program and provide direction to staff to finalize the two-year budget for adoption on June 27, 2023. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The proposed 2023-25 Biennial Budget recommends approximately $91.8 million in expenditures, including operating costs such as salaries, benefits, services, supplies, maintenance, debt service, and capital related items, over the next two fiscal years. The Consolidated General Fund budget includes approximately $55.4 million, or about $27.7 million in expenditures each year of the Biennial Budget. The budget as presented is balanced in both years with using reserves, maintains adequate reserves at or above policy levels, and addresses several goals and priorities discussed previously with the City Council. RECOMMENDATION: Conduct a Public Hearing to receive public comment regarding the FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program and provide direction to staff to finalize the two-year budget for adoption on June 27, 2023. BACKGROUND: Every two years, staff and Council prepare a Biennial Budget document, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, an d visits here. Work has been underway since January to develop the upcoming biennial budget for Fiscal Years Page 320 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 2 2023-25. The anticipated 5-step process and timeline for this budget cycle is depicted below: On January 3, 2023, an Arroyo Grande Community Priorities Survey was published. This 5-question online survey was posted on the City website and promoted on social media channels. The survey was open for more than one month and closed on February 20th. The survey allowed community members to provide input regarding their thoughts on what the top priorities should be for the City over the next 2-3 years. The survey included a combination of multiple choice and short response questions. A summary of the responses was included in with the March 2, 2023, Special Council Meeting Staff Report. At the March 2nd Special Council Meeting, Council established four (4) major City goals for staff to prioritize for the upcoming biennial budget cycle. The goals were established considering the results of the community survey and input from the public and staff. This set of priorities has been used by staff to create work plans and a proposed biennial budget. Work Plans to achieve the four major City goals have been incorporated into the FY 2023-25 Biennial Budget included in Attachment 1. Page 321 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 3 The four major goals are: On March 14, 2023, Council received an update on the General Fund Five-Year Financial forecast. The City of Arroyo Grande’s Forecast is a long-range fiscal planning tool that has served as the framework for the development of the FY 2023 -24 and FY 2024-25 General Fund Biennial Budget. On May 9, 2023, Council provided direction on the 5-year Capital Improvement Program (CIP) budget and the 5-Year Local Sales Tax Fund Expenditures Program. On May 16, 2023, the CIP was provided to the Planning Commission for determination of consistency with the City’s General Plan. The prioritization and direction provided by the City Council at these previous meetings have been incorporated into the FY 2023 -25 Biennial Budget. The FY 2023-25 Biennial Budget was also developed with input from all City departments in a collaborative effort to provide staff’s best professional judgment regarding current and future needs of the City. On May 23, 2023, Council reviewed the Preliminary FY 2023-25 Biennial Operating Budget and provided feedback to staff in preparation for the public hearing. The presentation included discussion regarding:  Proposed Staffing Changes  Vehicle Replacement Requests Page 322 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 4  Significant Budget Requests related to the Major City Goals and Priorities  Appropriation of Excess Available Consolidated General Fund Balance  Review of changes related to Enterprise and Special Review Funds The FY 2023-25 Biennial Budget described further below and proposed in Attachment 1 incorporates the direction provided by Council during the May 23rd discussion. ANALYSIS OF ISSUES: The FY 2023-24 and FY 2024-25 proposed budgets present a balanced budget, with excess revenues and fund balance sufficient to cover recommended work plan and capital project budget expenditures. The FY 2023-24 proposed budget includes a total of $24.6 million in revenues and $25.3 million in operating and capital budget for a net of $720,000 more expenditures than revenues. The operating budget is balanced, with a $6.3 million net operating surplus. The expenditures that exceed revenues are for one -time projects that the City has been anticipating. Fund balances accumulated over time offset the additional expenditures. The FY 2024-25 proposed budget includes a total of $25.2 million in revenues and $3 0.1 million in operating and capital expenditures for a net of $4.9 million more expenditures than revenues. The operating budget is balanced, with a $493,851 net operating surplus. Consolidated General Fund Revenues As shown in the chart below, Sales and P roperty Taxes comprise the largest source of revenue in the General Fund, together accounting for approximately 6 6% of revenue in that fund. Given this dependence on just two revenue sources, fluctuations in the amount of taxes received can have profound impacts on the City’s ability to provide services. Fortunately, as long as the real estate market stays reasonably strong, property taxes are a relatively stable revenue source. Page 323 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 5 Chart 1 – FY 2023-24 Consolidated General Fund Revenues - $24.6 million total Overall, General Fund tax revenues have been trending upward over the past several years and are expected to increase in both years of the Biennial Budget. Based on the latest information provided by the County Auditor-Controller’s Office, Property taxes are expected to rebound 3.3% during FY 2023-24 and another 3.5% during FY 2024-25. This is the result of an increase in the assessed valuation of properties in Arroyo Grande and a housing market that has remained robust throughout the past year. Sales tax receipts have remained consistent throughout the past year. As discussed during the Fiscal Outlook presentation in March and during the preliminary budget discussion on May 23, 2023, the City’s sales tax consultant (HdL) projected a reduction in sales tax revenues of 1.1% in FY 2023-24 due to an anticipated minor economic slowdown. These projections reflect expected declines in categories like automobiles and transportation, fuel and service stations, and general consumer goods. The lo wer projections in these categories are the result of lower expected consumer demand in the short-term and, in the case of fuel, lower prices at the pump. This budget is projecting an increase in sales tax revenues of 2.8% in FY 2024-25, as the economy is only anticipating a minor slowdown. Page 324 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 6 Chart 2 – Consolidated General Fund Tax Revenues $24.6 million Consolidated General Fund Expenditures The following two charts show the proposed $2 5.3 million Consolidated General Fund expenditure budget for FY 2023-24, both in terms of the relative size of each department as well as the total dollars budgeted for each department. As the charts show, the Police Department is the City’s largest function, with 26% of the budget. Fire services for the FCFA will receive 15% of the Consolidated General Fund and Local Sales Tax Fund budget. Public Works and Community Development will receive 12% and 7% of FY 2023- 24 budget resources, respectively. The “Non-Departmental” category represents 14% of the General Fund budget and includes items that affect all departments, such as the annual payment on the City’s Unfunded Actuarial Liability (UAL), property and general liability insurance, and transfers to the Street and Capital Improvement Project funds. Page 325 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 7 Chart 3 – FY 2023-24 Consolidated General Fund Expenditures by Department $25.3 million Chart 4 – FY 2023-24 Consolidated General Fund Expenditures by Department $25.3 million Summary The proposed FY 2023-24 Budget recommends approximately $44.1 million in expenditures, including operating costs such as salaries, benefits, services, supplies, maintenance, debt service, and capital related items as shown in the consolidated fund summary table 1 shown below: Page 326 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 8 Table 1 - FY 2023-24 All Funds Operating Budget The proposed FY 2024-25 Budget recommends approximately $47.7 million in expenditures, including operating costs such as salaries, benefits, services, supplies, maintenance, debt service, and capital related items as shown in the consolidated fund summary table 2 shown below: Table 2 - FY 2024-25 All Funds Operating Budget Revisions to the May 23, 2023 Preliminary Budget During the May 23, 2023 preliminary budget discussion, Council provided direction to appropriate $3,100,000 of Excess Available Consolidated General Fund Balance to certain expenditures, as follows: Beginning Fund Balance 8,992,955$ 3,092,620$ 7,429,554$ 10,730,087$ (607,613)$ 29,637,603$ Revenues: Revenues 18,544,027 2,962,000 10,012,543 2,433,985 423,944 34,376,500 Transfers In 3,114,066 - 4,299,371 475,000 - 7,888,437 Total Revenues 21,658,093 2,962,000 14,311,914 2,908,985 423,944 42,264,937 Expenditures: Salaries and Benefits 12,089,400 - 1,146,000 547,200 - 13,782,600 Services and Supplies 9,434,771 1,041,500 6,404,221 1,091,965 7,900 17,980,357 Debt Service 309,566 - - 8,369 382,944 700,879 Capital Outlay 239,500 - 82,000 - - 321,500 Transfers Out 115,000 2,109,272 6,439,421 2,568,800 35,900 11,268,393 Total Expenditures 22,188,237 3,150,772 14,071,642 4,216,334 426,744 44,053,729 Total Operating Incr/(Decr)(530,144) (188,772) 240,272 (1,307,349) (2,800) (1,788,792) Available Fund Balance 8,462,811$ 2,903,848$ 7,669,826$ 9,422,738$ (610,413)$ 27,848,811$ Total Enterprise Funds Agency Funds General Fund Local Sales Tax Fund Special Revenue Beginning Fund Balance 8,462,811$ 2,903,848$ 7,669,826$ 9,422,738$ (610,413)$ 27,848,811$ Revenues: Revenues 18,999,668 3,033,000 9,881,840 2,484,950 423,944 34,823,402 Transfers In 3,185,100 - 4,080,985 500,000 - 7,766,085 Total Revenues 22,184,769 3,033,000 13,962,825 2,984,950 423,944 42,589,487 Expenditures: Salaries and Benefits 12,437,200 - 1,182,900 565,000 - 14,185,100 Services and Supplies 9,774,816 1,087,000 6,575,184 1,090,015 7,900 18,534,915 Debt Service 294,386 - - 8,369 382,944 685,699 Capital Outlay 149,500 - 47,500 - - 197,000 Transfers Out 2,475,000 3,857,579 6,485,585 1,291,400 35,900 14,145,463 Total Expenditures 25,130,902 4,944,579 14,291,169 2,954,784 426,744 47,748,177 Total Operating Incr/(Decr)(2,946,133) (1,911,579) (328,344) 30,166 (2,800) (5,158,690) Available Fund Balance 5,516,678$ 992,269$ 7,341,482$ 9,452,904$ (613,213)$ 22,690,121$ General Fund Local Sales Tax Fund Enterprise Funds Agency Funds Total Special Revenue Page 327 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 9  $100,000 to increase the Community Services Grant program in both fiscal years, $50,000 per fiscal year. This increase will adjust each fiscal year from $25,000 to $75,000.  $3,000,000 towards the Pavement Management Program (PMP) budget. These appropriations have been incorporated into the proposed FY 2023-25 Biennial Budget described above and shown in Attachment 1 and to the 5 -Year CIP described further below and shown in Attachment 2. Revisions to the 5-Year CIP Presented on May 9, 2023 The PMP is included in the City’s 5-year CIP budget and has been updated to include a total of $11.4 million for maintaining the City’s public streets, alleys, and parking lots over the five-year period. This includes maintenance applications such as digouts, slurry sea ls, and pavement overlays to the extent that funds are available. This program also includes providing Americans with Disabilities Act (ADA) compliant pedestrian facilities such as curb ramps when triggered by certain maintenance applications that are cons idered an alteration of a street (e.g., overlays). The PMP CIP budget presented on May 9th included $8.4 million over the 5-year period, with $1,336,250 allocated to FY 2023-24 and $2,200,000 allocated to FY 2024-25. The proposed revised CIP now includes $11.4 million for PMP, $1,663,380 for FY 2023-24 and $4,872,870 for FY 2024-25. The proposed revised PMP CIP budget reflects an increase of $3,000,000 over both fiscal years as shown in Table 3. Table 3 – 5-Year PMP Plan The proposed CIP budget for FY 2023-24 also includes an increase of $327,130 to be allocated to the 2022 Street Repair and 2022 Slurry Seal Projects that are planned to be completed during the summer of 2023. This additional allocation is needed to fully fund the 2022 PMP project based on the bids received and discussed in Agenda item 9.i. FY 2023-24 also includes $300,000 to fund the design of the FY 2024-25 PMP project so that construction can begin in Summer of 2024. Additionally, staff has incorporated 2 additional changes to the 5-Year CIP Budget. The Fire Station 1 Apparatus Bay Doors were originally included in the budget with funding for FY 2026-27, as staff’s initial review of projects inadvertently identified this project at a lower priority level than it should have been. The Fire Station 1 Apparatus Bay Doors are a priority 1 safety related CIP project and have been moved to FY 2023 -24. To maintain Funding Source FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 4910 - General Fund - 2,310,000 - - - 4920 - SB1 453,300 450,000 450,000 450,000 450,000 4950 - Sales Tax 1,210,080 2,112,870 1,250,000 1,000,000 1,250,000 11,386,250 Page 328 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 10 staff capacity, the City Hall Second Story Patio Repair project was shifted from FY 2023- 24 to FY 2024-25. The changes to PMP, Fire Station 1 Apparatus Bay Doors, and City Hall Second Story Patio Repair projects also impact the 5-year plan for the Local Sales Tax Fund (Attachment 3), resulting in lower budgets for PMP and Sidewalks in FY 2026- 27 to adjust for available fund balance. The updated 5-Year CIP and 5-year plan for the Local Sales Tax Fund is included in the FY 2023-25 Biennial Budget Report (Attachment 1). The 5-Year CIP budget has also been included as a separate Attachment 2. To provide Council and the community the full picture of the City revenues, expenditures, and ending fund balance, after incorporating these changes, the updated Consolidated General Fund is shown in Table 4. Table 4 – FY 2023-25 Consolidated General Fund Budget & Available Fund Balance in Thousands The projected fund balance for the Consolidated General Fund at the end of FY 2024 -25 is $6,508,947 or 21.6%. General General Fund Fund Beginning Fund Balance $8,993 $3,093 $12,086 $8,462 $2,904 $11,366 Revenues: Revenues 18,544 2,962 21,506 19,000 3,033 22,033 Transfers In 3,114 - 3,114 3,185 - 3,185 Total Revenues 21,658 2,962 24,620 22,185 3,033 25,218 Expenditures: Salaries and Benefits 12,089 - 12,089 12,437 - 12,437 Services and Supplies 9,435 1,042 10,477 9,775 1,087 10,862 Debt Service 310 - 310 294 - 294 Capital Outlay 240 - 240 150 - 150 Transfers Out 115 2,109 2,224 2,475 3,858 6,333 Total Expenditures 22,189 3,151 25,340 25,131 4,945 30,076 Total Operating Incr/(Decr)(531) (189) (720) (2,946) (1,912) (4,858) Available Fund Balance $8,462 $2,904 $11,366 $5,516 $992 $6,508 Reserve %38.1%92.2%44.9%22.0%20.1%21.6% $ Above Reserve Policy 4,025 2,274 6,299 491 3 494 Funds Available to Allocate 3,500 1,695 5,195 400 - 400 FY 2023-24 FY 2024-25 Local Sales Consolidated Total Local Sales Consolidated Total Page 329 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 11 Next Steps The FY 2023-25 Biennial Budget and the 5-Year CIP will be presented to the City Council for formal adoption on June 27, 2023. Once approved by Council, the FY 2023-25 Biennial budget, FY 2023-24 funds will be appropriated on July 1, 2023. After Council adopts the FY 2023-25 Biennial Budget, staff will publish a copy of the Adopted FY 2023-25 Biennial Budget online. Additionally, staff will prepare a Budget-in- Brief that highlights the City’s budget process, key budget features, Major City Goal investments and basic “budget facts.” This budget summary is widely distributed and will be posted on the website and shared through the various communication channels and with community partners. Adoption of the FY 2023-25 Biennial Budget is the beginning of a continuous financial management process. Ongoing monitoring efforts include: 1. Quarterly Financial Status Reports: Concise and comprehensive reports are issued by Staff to the Council and Public on a quarterly basis. 2. Goal Status Reports: Staff will provide quarterly Goal Status Reports to the Council that includes progress towards completing Major City Goals and Capital Improvement Plan. These reports present updates and communications about the status of City projects, goals, and performance measures. 3. Transparent Online Budget Portal (ClearGov): City staff are excited to announce the launch of a new online budget platform that presents publicly available budget expenditure and revenue data in addition to Capital Project budget information. The ClearGov application displays the City’s budget data in an accessible, easy- to-understand format using charts, tables, and graphs. Enhancements to budget visualizations will be made throughout FY 2023-24. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Conduct a Public Hearing to receive public comment regarding the FY 2023 -25 Proposed Budget and FY 2023-28 Capital Improvement Program and provide direction to staff to finalize the two-year budget for adoption on June 27, 2023; or 2. Provide other direction to staff, including any direction regarding alterations to the FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program. ADVANTAGES: The recommendations in the Budget reflect revenue and expenditure strategies that will accomplish the following:  Maintain and, in certain cases, increase key service levels;  Maintain a substantial investment in improvements to the City’s infrastructure and facilities;  Address operational sustainability concerns; and  Maintain reserves at or above the City’s policy levels. Page 330 of 583 Item 10.a. City Council Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget June 13, 2023 Page 12 DISADVANTAGES: There are no disadvantages to providing information for the community, City Council, or staff regarding the FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. FY 2023-25 Biennial Budget Report 2. 5-Year Capital Improvement Program Budget 3. Local Sales Tax 5-Year Revenue and Expenditure Plan Page 331 of 583 BIENNIAL BUDGET City of Arroyo Grande FY 2023-25 ATTACHMENT 1 Page 332 of 583 M a y o r C a r e n R a y R u s s o m M a y o r P r o T e m K r i s t e n B a r n e i c h C o u n c i l M e m b e r L a n G e o r g e C o u n c i l M e m b e r J i m G u t h r i e C o u n c i l M e m b e r K a t e S e c r e s t Prepared and Submitted by Department of Administrative Services Appointed Officials: Whitney McDonald, City Manager Isaac Rosen, City Attorney Department Directors: Bill Robeson, Assistant City Manager/Public Works Director Sheridan Bohlken, Recreation Services Director Stephen Lieberman, Fire Chief Nicole Valentine, Administrative Services Director/City Treasurer Brian Pedrotti, Community Development Director Michael Martinez, Police Chief Jessica Matson, Legislative & Information Services Director/City Clerk Other Key Staff Involved in the Budget Process: Kevin Waddy, Information Technology Manager Lynda Horejsi, Accounting Manager Steve Kahn, Interim City Engineer Paul Henderson, Interim Capital Projects Manager Ron Simpson, Public Works Manager Shane Taylor, Utilities Manager Aleah Bergam, Management Analyst Page 333 of 583 CITY OF ARROYO GRANDE FY 2023-25 BIENNIAL BUDGET Table of Contents Budget Message ......................................................................................................................................................... 1 Basic of Budgeting ...................................................................................................................................................... 4 Budget Process ........................................................................................................................................................... 5 Guide to Using the FY 2023-25 Budget ...................................................................................................................... 7 Budget Awards ......................................................................................................................................................... 10 City Council Members .............................................................................................................................................. 11 Council Goals ............................................................................................................................................................ 12 Personnel Summary ................................................................................................................................................. 15 Long Range Financial Forecast ................................................................................................................................. 19 Fund Summaries ....................................................................................................................................................... 27 Consolidated Summary – All Funds .......................................................................................................................... 27 General Fund ............................................................................................................................................ 28 Local Sales Tax Fund ................................................................................................................................. 29 Consolidated General Fund ...................................................................................................................... 30 Enterprise Funds ...................................................................................................................................... 44 Special Revenue Funds ............................................................................................................................. 48 Agency Funds ........................................................................................................................................... 60 Interfund Transfers .................................................................................................................................. 62 Department Summaries ........................................................................................................................................... 66 City Administration .................................................................................................................................. 66 Legislative & Information Services ........................................................................................................... 71 Administrative Services ............................................................................................................................ 76 Public Works ............................................................................................................................................. 79 Community Development Department ................................................................................................... 86 Police Department ................................................................................................................................... 90 Fire Department – Five Cities Fire Authority............................................................................................ 93 Recreation Services .................................................................................................................................. 94 Capital Improvement Program ................................................................................................................................. 98 Appendix A ............................................................................................................................................................. 146 Organizational Chart .............................................................................................................................. 147 Community Profile ................................................................................................................................. 148 Fiscal Policy ............................................................................................................................................ 154 Significant Accounting Policies ............................................................................................................... 157 Guide to Funds by Number .................................................................................................................... 162 Fund Structure ....................................................................................................................................... 165 Budget Glossary ..................................................................................................................................... 167 Page 334 of 583 Budget Message June 13, 2023 To the Residents of Arroyo Grande, Honorable Mayor, and Members of the City Council: The City of Arroyo Grande staff is pleased to present the Biennial Budget for Fiscal Years (FY) 2023-24 and 2024-25. The proposed budget is balanced, incorporates all City funds, continues to fund the high-quality services that the community has come to expect, and will invest in the future through capital improvements and maintenance activities. At the time of the last Biennial Budget, I noted the economic impacts of the COVID-19 pandemic, and the uncertainties related to the pandemic on the City’s financial outlook. Although the impacts of COVID-19 are largely behind us, the City is now faced with new uncertainties related to inflationary pressures, and unanticipated costs related to the January and March 2023 storm events. In addition, the 1% Sales Tax Ballot Measure (D- 22) considered by voters on the November 8, 2022 ballot, did not pass. Measure D-22 was proposed by the City to raise revenue to address funding gaps for the City’s streets and infrastructure. As the City is still facing funding constraints for its capital projects, included in the FY 23-25 Biennial Budget is funding for consultant services regarding a future ballot measure to evaluate options to fix the identified funding gaps. Since the November 2022 election, the City has also been working on finalizing a new Joint Powers Agreement for the Five Cities Fire Authority (FCFA) as the Oceano Community Services District exits the FCFA following the failure of its most recent ballot measure that was necessary to garner adequate funding for its member contributions to the JPA. Simultaneously, the Cities of Arroyo Grande and Grover Beach utilized consultants, Baker Tilly, to conduct an organizational assessment of the FCFA and identify current and future funding needs. As identified by Baker Tilly, the City’s cost to fund fire services is increasing significantly, more than $1.2 million in the upcoming fiscal year. The City organization has a long history of thoughtful, cautious budgeting, which has benefited the City over the years and helped create the City’s reasonably stable fiscal position today, even after facing inflationary pressures and increased costs. For example, cautious spending during the COVID-19 pandemic and the influx of one-time funds from the federal government through the American Rescue Plan Act has provided adequate reserves to enable the City to allocate additional funding to one-time Capital Projects, such as the Annual Pavement Management Project. Allocating more funding now will reduce City costs in the long-term and enable a “bundled package” approach and lower current paving costs to the City. In addition, Council has directed the allocation of fund balance to increase funding to the City’s Community Services Grant program by $50,000 each year to enable the City to provide $75,000 in grant funding to local non-profit organizations that provide invaluable services and amenities to the Arroyo Grande community. 1Page 335 of 583 Budget Message This was also the first budget in the past 4 years in which the City launched a Community Priorities Survey. This 5-question online survey was posted on the City website and promoted on social media channels. The survey allowed community members to provide input regarding their thoughts on what the top priorities should be for the City over the next 2-3 years. A summary of the responses was reviewed by Council before establishing four (4) major Council goals for staff to prioritize for the upcoming biennial budget. This set of priorities has been used by staff to create work plans and a proposed biennial budget. The Council Goals have been used as touchstones for where to recommend allocating scarce City resources. The four major goals are: • Funding • Fire Services • Infrastructure • General Plan Update The FY 2023-25 Biennial Budget proposes expenditures of approximately $91.8 million to fund the operating and capital costs of all City programs over the next two fiscal years. The Consolidated General Fund budget includes approximately $55.4 million, or about $27.7 million in expenditures each year of the Biennial Budget. The FY 2023-24 proposed budget includes a total of $24.6 million in revenues and $25.3 million in operating and capital budget for a net of $720,000 more expenditures than revenues. The operating budget is balanced, with a $6.3 million net operating surplus. The expenditures that exceed revenues are for one-time projects that the City has been anticipating or are choosing to fund to decrease longer term costs associated with the City’s Pavement Management Program. Fund balances accumulated over time offset the additional expenditures and exceed the City’s policy goal of 20% by 24.9%. The FY 2024-25 proposed budget includes a total of $25.2 million in revenues and $30.1 million in operating and capital expenditures for a net of $4.9 million more expenditures than revenues. The operating budget is balanced, with a $493,851 net operating surplus. The expenditures that exceed revenues are for one-time projects that the City has been anticipating, such as the Traffic Way Bridge Replacement Project. Fund balances accumulated over time offset the additional expenditures and are still at the City’s policy goal of 20%. City staff took a new approach to developing the Capital Improvement Program (CIP) proposed for the upcoming 5-year period and prioritized each CIP request critically in consideration of many factors including: • Safety • Community benefit • Funding source 2Page 336 of 583 Budget Message • Funding schedule i.e., timeframe for completion before external funding expires • Staff Capacity • Urgency – consideration of deferred maintenance costs and/or end of useful life • Number of Projects per department i.e., water, streets, parks, fire, police etc. A rating system was employed based on a collaborative discussion; each project was assigned a score from 1 (highest priority) to 5 (lowest priority). Projects with a score of 5 were moved to the unfunded projects list. In some cases, a lower score of 3 or 4 resulted in a project being scheduled in a later year. In some cases, projects that commenced in FY 2022-23 or earlier were simply carried into the FY 2023-28 5-Year CIP budget and received a score of 1 or 2 (high priority). The process resulted in a 5-Year CIP plan that is more manageable and realistic considering staffing and time constraints. It is estimated that, in a normal year, the City should have capacity to complete approximately 10 capital projects per year. While the upcoming two-year period includes 16 and 17 projects respectively, the proposed CIP has been prepared to ensure greater levels of successful completion of identified projects, balancing the City’s constrained resources with critical investments in the City’s infrastructure. The CIP budget allocates $55.6 million for projects from various funding sources over a 5-year period. During the two years of the FY 2023-25 Biennial Budget, the proposed budget allocates $23.8 million for CIP. Projects proposed to be funded include the Swinging Bridge Rehabilitation, Fire Station Apparatus Bay Doors, Public Safety Video Cameras, Pavement Management Program, Traffic Way Bridge Replacement, Financial Management Software, SCADA Software/Electronics Upgrade, Sewer and Water Infrastructure projects, and Halcyon Road Complete Streets Plan. The proposed FY 2023-25 Biennial Budget represents the professional expertise of the City’s entire executive management team for how to best direct funding for City services, operations and programs. It reflects both the Fiscal Policy and budget Goals and Priorities established by the City Council. The overall objective is to meet the community’s needs and provide services in the most effective, efficient and responsive manner. It would not be possible to develop or administer the City budget without the leadership and direction provided by the City Council and the ongoing commitment of all City staff. Therefore, this budget is presented with thankful appreciation for the efforts on behalf of the community. Sincerely, WHITNEY MCDONALD – CITY MANAGER 3Page 337 of 583 Basis of Budgeting INTRODUCTION The City adopts a budget annually for all funds. The basis of budgeting is the same as the basis of accounting in which governmental funds are budgeted and presented using the modified-accrual basis of accounting and proprietary and fiduciary funds are budgeted and presented using the accrual basis of accounting. This budget is effective July 1 for the ensuing fiscal year. From the effective date of the budget, which is adopted by the City Council and controlled by each department head, the amounts stated therein as Adopted expenditures become appropriations to the various City departments. The City Council may amend the budget by resolution during the fiscal year. The City's financial policies authorize the City Manager to administratively approve budget adjustments within the adopted budget up to $25,000. Requests for increases in appropriations over these amounts or any adjustments to capital projects require approval by the City Council. Changes in appropriations during the year must be submitted by the City Manager to the City Council for review and approval, and must be accompanied by appropriate fiscal impact analysis. The City Manager is authorized to transfer at the fund level budgeted appropriations, including capital projects, provided no change is made to the total amount provided for any one fund. During the fiscal year, supplemental adjustments to appropriations may be adopted by City Council and will be included in future budget versus actual financial statements. Annual budgets are adopted on a basis consistent with generally accepted accounting principles. Under encumbrance accounting, purchase orders, contracts and other commitments of the expenditures are recorded in order to reserve that portion of the applicable appropriation. Encumbrance accounting is employed as an extension of the formal budgetary process. 4Page 338 of 583 Budget Process INTRODUCTION Every two years, staff and Council prepare a Biennial Budget document, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. Work is now underway to develop the upcoming biennial budget for Fiscal Years 2023-25. The anticipated 5-step process and timeline for this budget cycle is depicted below: Step 1: On January 3, 2023, an Arroyo Grande Community Priorities Survey was published. This 5- question online survey was posted on the City website and promoted on social media channels. The survey was open for one month and closed on February 20th. The survey allowed community members to provide input regarding their thoughts on what the top priorities should be for the City over the next 2-3 years. The survey included a combination of multiple choice and short response questions. A summary of the responses is included in Attachment 4 of the March 2, Special Council Meeting Staff Report. 5Page 339 of 583 Budget Process Step 2: At the March 2, Special Council Meeting, Council established 4 major City goals for staff to prioritize for the upcoming biennial budget cycle. The goals were determined based on the results of the community survey and input from the public and staff. This set of priorities will be used by staff to create work plans and a proposed biennial budget. Step 3: Following completion of the study session, staff will develop a proposed budget by implementing the following steps: • March 14, 2023 - Financial Forecast o Staff presented to Council a 5-year financial forecast with budget assumptions, challenges, goals, and strategies. March 14, 2023 Council Meeting - 12.a Consideration of General Fund Five-Year Financial Forecast • Spring 2023 - Staff Develop Work Plans o Staff will finalize operating and Capital Improvement Plan (CIP) preliminary budgets that reflect the established major City goals and the financial forecast. • May 9, 2023 - Review of CIP o Staff presented to Council a 5-year CIP for review and input from the City Council, and by the Planning Commission for determination of consistency with the General Plan. May 9, 2023 Council Meeting – 12.1 Consideration of the 5-Year Capital Improvement Program and 5-year Local sales Tax Fund Expenditure Program Step 4: The proposed operating budgets, work plans, and CIP is incorporated into a proposed FY 2023- 25 Biennial Budget for discussion and consideration by Council in June 2023. Step 5: Adoption of the FY 2023-25 Biennial Budget will occur by the end of June 2023. Once Council approves the FY 23-25 Biennial budget, FY 23-24 funds will be appropriated on July 1, 2023. 6Page 340 of 583 Guide to Using the FY 2023-25 Biennial Budget INTRODUCTION The City’s Biennial Budget is a two-year, Council-approved spending plan that is the legal authority for departments to commit financial resources to provide services within the City of Arroyo Grande. The Operating Budget for Fiscal Year (FY) 2023-24 is $44.1 million, which includes $25.4 million in Consolidated General Fund expenditures and $18.7 million in Other Funds (e.g. Water & Sewer Operations, Grant Funds, Street Maintenance, etc.). The City’s General Fund Budget is approximately 57.5% of the total Operating Budget in FY 2023-24. The City’s General Fund Budget provides the majority of services commonly associated with local city government (e.g. public safety, recreation, community development, general government, and public works). More detail is provided throughout this document. Agency Funds, $426,744 7Page 341 of 583 Guide to Using the FY 2023-25 Biennial Budget HOW TO READ THE BUDGET INFORMATION Fund Summaries A summary of each fund’s revenues, expenditures and fund balances is provided in the Fund Summaries section of the document. Department Budgets Each City Department’s budget is reflected in the document and provides summary information regarding expenditures by program (such as City Manager, City Attorney or Public Works Administration) as well as by category (such as salaries, services and supplies or debt service). Each summary has the following columns: • 2021-22 Actual: This represents the actual results for the 2021-22 fiscal year. • 2022-23 Adopted Budget: This is the original budget adopted by the City Council for the 2022-23 fiscal year. • 2022-23 Projection Budget: This is the current budget, which could be different from the Adopted Budget due to adjustments made during the fiscal year or for the carryover of funds that were unexpended in the prior year but are planned to be spent this year. • 2023-24 Proposed Budget: This is the proposed budget for the 2023-24 fiscal year. • 2024-25 Proposed Budget: This is the proposed budget for the 2024-25 fiscal year. Significant budget changes are provided in each department to assist in identifying specific items that cause an increase or decrease in the budget. Appendix The appendix contains additional demographic information about the City, certain budgetary and financial policies as well as a glossary of terms used throughout the document. 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program City Council 165,460$ 115,800$ 115,800$ 157,500$ 159,300$ Retirees Health 237,673 235,000 235,000 235,000 235,000 City Manager 299,468 465,100 465,100 599,800 613,500 Human Resources 161,247 224,156 224,156 206,200 213,200 City Attorney 262,145 290,000 290,000 294,400 303,142 Total 1,125,993$ 1,330,056$ 1,330,056$ 1,492,900$ 1,524,142$ FISCAL YEAR 2022-23 8Page 342 of 583 Guide to Using the FY 2023-25 Biennial Budget KEY BUDGET ASSUMPTIONS The preparation of any budget is based on a series of assumptions about revenues and expenditures. These assumptions will be carefully monitored throughout the fiscal year while evaluating budgetary performance. The key budget assumptions include: 1. Sales Tax revenues are estimated to increase by 1.1% in FY 2023-24 and increase by 2.8% in FY 2024-25. 2. Property Tax revenues are estimated to increase by 3.3% in FY 2023-24 and increase by 3.5% in FY 2024- 25. 3. Transient Occupancy Tax revenues are estimated to increase by 3% in FY 2023-24 and increase by 3% in FY 2024-25. 4. For the proposed budget period a cost-of-living inflator has been added to salary and benefit line items. 5. The contribution to the Five Cities Fire Authority (FCFA) is based on the Baer Tilly study A-4 FY 2023-24 model. 6. General increase of 2% inflationary factor for some contracts/agreements. 9Page 343 of 583 Budget Awards GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Arroyo Grande, California for its biennial budget for the biennium beginning July 1, 2021. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. 10Page 344 of 583 City Council 11Page 345 of 583 Council Goals (CG’s) INTRODUCTION At the March 2, Special Council Meeting, Council established four (4) major City goals for staff to prioritize for the upcoming biennial budget cycle. The goals were established considering the results of the community survey and input from the public and staff. This set of priorities has been used by staff to create work plans and a proposed biennial budget. Goal Statements Funding Support a thriving community through fiscal responsibility, economic development efforts, and additional and alternative revenue streams. Fire Services Implement operational and fire and emergency service delivery improvements through the Five Cities Fire Authority, and complete the transition of services to Oceano due to its exit from the Authority. Infrastructure Invest in and complete critical infrastructure projects throughout the City through the strategic prioritization of projects based on available resources. General Plan Update Prioritize and complete major work efforts for the comprehensive General Plan update to provide a vision and framework for future development within the City. 12Page 346 of 583 Goal Strategy Task/Action Carryover Action or New Responsible Department Anticipated to Start Completion Target Funding 1. 1 Economic Development 1.1a Evaluate Economic Development Management Services New CMO 1Q FY2023-24 2Q FY 2023-24 1.1b Obtain Economic Development Management Services New CMO 3Q FY 2023-24 3Q FY 2023-24 1.1c Support Modifications to the AGTBID New CMO/CA/RS/LIS In Progress 2Q FY 2023-24 1.1c.i. Transition Administration to City staff New CMO/RS In Progress 1Q FY 2023-24 1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory Board Structure New CMO/CA/LIS In Progress 2Q FY 2023-24 1.1d 400 W. Branch Disposition and Development Agreement New CMO/CA/CD In Progress 4Q FY 2023-24 1.1e Complete Transition of Temporary Parklets to Permanent Parklets Carryover CD/PW In Progress 1Q FY2023-24 1.1f Develop 1-3 Special Events that drive visitation during shoulder and winter months and build destination awareness New Rec In Progress 4Q FY 2023-24 1.2 Pursue Revenue Measure 1.2a Issue an RFP for a consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 1.2b Award contract with consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 1.2c Conduct public outreach to the community to communicate need for additional revenue, including facilitation of a Citizen Committee Carryover CMO/LIS 1Q FY2023-24 1Q FY 2024-25 1.2d Bring Revenue ballot measure to Council for consideration Carryover CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 1.3 Evaluate Potential to Enable Cannabis Businesses within City 1.3a Conduct study session with the City Council regarding potential cannabis ordinance Carryover CD/CA/CMO 3Q FY 2023-24 3Q FY 2023-24 1.3b Prepare and adopt cannabis ordinance, if directed by the City Council New CD/CA/CMO 3Q FY 2023-24 1Q FY 2024-25 1.3c Evaluate feasibility of a Cannabis Tax New CD/AS/CA/CMO 3Q FY 2023-24 1Q FY 2024-25 Fire Services 2.1 Work with Regional Partners on Fire Services in 5 Cities 2.1a Pursue potential contract with the County to serve Oceano New Fire/CMO 3Q FY 2023-24 4Q FY 2023-24 2.2 Funding for Fire Services 2.2a Consider including Public Safety in proposed Revenue measure New CMO/AS/LIS 4Q FY 2024-25 4Q FY 2024-25 Infrastructure 3.1 Pursue Alternative Funding Sources for Infrastructure Needs 3.1a Consider Community partnership for Mark M. Millis Community Center construction Carryover CMO/Rec/PW In progress 4Q FY 2023-24 3.1b Include infrastructure in new Revenue Measure plans and outreach Carryover AS/CMO/LIS/ PW/CD 1Q FY 2023-24 4Q FY 2024-25 3.1c Collect FEMA reimbursement for January - March 2023 storm damage New AS In progress 3Q FY2024-25 3.1d Pursue Grant applications and administration for infrastructure projects Carryover PW/CD/AS In progress Ongoing 3.2 Work with Regional Partners on Infrastructure Projects 3.2a Support ongoing development and financing of Central Coast Blue project Carryover CMO/AS/PW In Progress Ongoing 3.2b NCMA Management Agreement Amendments New PW 3Q FY 2023-24 Ongoing Council Goal's Work Plan 13Page 347 of 583 Goal Strategy Task/Action Carryover Action or New Responsible Department Anticipated to Start Completion Target Council Goal's Work Plan 3.3 Prioritize Key Infrastructure Projects 3.3a Traffic Way Bridge Carryover CD/PW In progress 2Q FY 2025-26 3.3a.i. Traffic Way Bridge Design Carryover CD/PW In progress 4 Q FY 2023-24 3.3a.ii. Traffic Way Bridge ROW Carryover CD/PW 1Q FY 2023-24 3Q FY 2023-24 3.3a.iii. Traffic Way Bridge Construction Carryover CD/PW 3Q FY 2024-25 2Q FY 2025-26 3.3b Swinging Bridge Rehabilitation Carryover CD/PW In progress 2Q FY 2024-25 3.3b.i. Swinging Bridge Rehabilitation NEPA Carryover CD/PW In progress 3Q FY 2023-24 3.3bii Swinging Bridge Rehabilitation Bid for Construction Carryover CD/PW 3Q FY 2023-24 3Q FY 2023-24 3.3b.iii. Swinging Bridge Construction New CD/PW 4Q FY 2023-24 2Q FY 2024-25 3.3c Halcyon Complete Streets New CD/PW 3.3c.i. Halcyon Complete Streets Design acquisition New CD/PW 1Q FY 2024-25 1Q FY 2024-25 3.3c.ii. Halcyon Complete Streets ROW acquisition New CD/PW 1Q FY 2023-24 1Q FY 2024-25 3.3c.iii. Halcyon Complete Streets Construction New CD/PW 1Q FY 2024-25 2Q FY 2025-26 3.3d ATP Development New CD/PW In Progress 3Q FY 2024-25 3.3d.i. Award ATP Contract to Consultant New CD/PW 4Q FY 2022-23 4Q FY 2022-23 3.3d.ii. Final Approval of ATP by Council New CD/PW 3Q FY 2024-25 3Q FY 2024-25 3.3e 2022 Pavement Management Program Construction New CD/PW 1Q FY 2023-24 2Q FY 2023-24 3.3f 2024 Pavement Management Program Design New CD/PW 2Q FY 2023-24 3Q FY 2023-24 3.3g 2024 Pavement Management Program Construction New CD/PW 4Q FY 2023-24 1Q FY 2024-25 3.3h Community Safety Camera Network Carryover Police/CD In Progress 4Q FY 2024-25 3.3i Replacement Generator at Station 1 New CD/PW/Fire 4Q FY 2022-23 4Q FY 2023-24 3.3j Lift Station 3 New CD/PW 1Q FY 2023-24 1Q FY 2024-25 3.3k AG Creek Remediation (Debris removal and bank stabilization)New CD/PW 4Q FY 2022-23 4Q FY 2023-24 3.3l Concrete Repair Program New CD/PW 1Q FY 2024-25 4Q FY 2024-25 3.3m Concept plan/design for new Mark M. Millis Community Center Building New CD/PW/Rec 1Q FY 2023-24 4Q FY 2023-24 3.3n CMP Lining New CD/PW 1Q FY 2024-25 Ongoing 4.1 Public Outreach 4.1a Plan and Host a Kick-Off Meeting with Community New CD/LIS 1Q FY 2023-24 1Q FY 2023-24 4.2 Diversity Equity Iinclusivity Justice Lens 4.2a Management of DEIJ consultant New CD In Progress Ongoing 4.3 General Plan Elements New CD 2Q FY 2023-24 3Q FY 2024-25 4.4 Baseline Analysis of Existing and Future Business Needs 4.4a Survey Local Businesses Carryover Action CD 1Q FY 2023-24 4Q FY 2023-24 4.4b Conduct a Retail Market Analysis New CD 1Q FY 2023-24 4Q FY 2023-24 4.5 Climate Action Plan New CD 2Q FY 2023-24 3Q FY 2025-26 4.6 Code Update 4.6a Bring code changes to Planning Commission for approval New CD 3Q FY 2025-26 3Q FY 2025-26 4.6b Bring draft Ordinance of code revision update to Council New CD 4Q FY 2025-26 4Q FY 2025-26 4.7 EIR 4.7a Complete draft EIR New CD 1Q FY 2024-25 3Q FY 2024-25 4.7b Complete final EIR New CD 3Q FY 2024-25 4Q FY 2024-25 4.8 Objective Design Standards Carryover CD/CA 1Q FY 2023-24 1Q FY 2023-24 CMO City Manager's Office AS Administrative Services LIS Legislative and Information Services PD Police Department PW Public Works Rec Recreation Services Fire Five Cities Fire Authority CD Community Development Key General Plan Update Infrastructure (continued) 14Page 348 of 583 Personnel Summary FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 City Manager's Office Elected Officials: Mayor and City Council 5.00 5.00 5.00 5.00 5.00 Full-time: City Manager 1.00 1.00 1.00 1.00 1.00 Human Resources Manager - 1.00 1.00 1.00 1.00 Management Analyst - - 1.00 1.00 1.00 Contract: City Attorney 1.00 1.00 1.00 1.00 1.00 City Manager's Office total 7.00 8.00 9.00 9.00 9.00 Legislative & Information Services Full-time: Director 1.0 1.0 1.0 1.0 1.0 Information Tech Manager 1.0 - - - - Information Tech Specialist 1.0 - - - - Exec Asst/Deputy City Clerk 1.0 1.0 - - - Deputy City Clerk/Communications Coordinator - - 1.0 1.0 1.0 Part time (FTE): Sr. Office Assistant 0.6 - - - - Executive Secretary - 0.6 0.6 0.6 0.6 Legislative & Information Services total 4.6 2.6 2.6 2.6 2.6 Administrative Services Full-time: Director 1.0 1.0 1.0 1.0 1.0 Human Resources Manager 1.0 - - - - Information Tech Manager - 1.0 1.0 1.0 1.0 Accounting Manager 1.0 1.0 1.0 1.0 1.0 Accounting Supervisor - - - - - Senior Accounting Clerk 3.0 3.0 3.0 3.0 3.0 Information Tech Specialist - 1.0 1.0 1.0 1.0 Accounting Clerk - - - - - Admin Services Total 6.0 7.0 7.0 7.0 7.0 Community Development Department Full-time: Director 1.0 1.0 1.0 1.0 1.0 Planning Manager - - 1.0 1.0 1.0 Associate Planner 1.0 1.0 1.0 1.0 1.0 Assistant Planner 1.0 1.0 1.0 1.0 1.0 Community Services Specialist - - 1.0 1.0 1.0 City Engineer 1.0 1.0 1.0 - - Associate Engineer - 1.0 1.0 - - Assistant Engineer 1.0 1.0 - - - Permit Technician 1.0 1.0 1.0 1.0 1.0 Program Analyst 1.0 1.0 - - - Engineering Inspector 1.0 1.0 1.0 - - Building Official 1.0 1.0 - - - Building Permit Technician 1.0 1.0 1.0 1.0 1.0 Part time (FTE): Office Assistant I - - 0.5 0.5 0.5 Comm. Development Intern 0.5 0.5 - - - CDD Total 10.5 11.5 10.5 7.5 7.5 15Page 349 of 583 Personnel Summary FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Full-time: Chief of Police 1.0 1.0 1.0 1.0 1.0 Commander 2.0 2.0 2.0 2.0 2.0 Sergeant 5.0 5.0 5.0 5.0 5.0 Senior Police Officer 6.0 6.0 6.0 6.0 6.0 Police Officer 13.0 13.0 13.0 13.0 13.0 Executive Secretary 1.0 1.0 1.0 1.0 1.0 Records Clerk 2.0 2.0 2.0 2.0 2.0 Police Services Technician - - - - 1.0 Part time (FTE): Neighborhood Services Tech 1.4 1.4 - - - Level I Reserve Officer 0.5 0.5 - - - Cadet 1.0 1.0 1.0 0.5 0.5 Training Technician 0.5 0.5 0.5 - - PD total 33.4 33.4 31.5 30.5 31.5 Recreation Administration Full time: Recreation Director 1.0 1.0 1.0 1.0 1.0 Recreation Supervisor 0.3 0.3 0.3 1.0 1.0 Recreation Coordinator 0.4 0.4 0.4 1.0 1.0 Part time (FTE): Office Assistant I 0.4 0.4 0.4 - - Administrative Secretary 0.6 0.6 0.6 - - Volunteer & Class Coordinator 0.5 0.5 0.5 0.5 0.5 Facility Attendant 1.7 1.7 1.7 1.7 1.7 Sports Facilities Attendant 0.2 0.2 0.2 0.2 0.2 Subtotal 5.1 5.1 5.1 5.4 5.4 Recreation Preschool Full time: Recreation Supervisor 0.2 0.2 0.2 - - Part time (FTE): Preschool Teacher 1.7 1.7 1.7 - - Subtotal 1.9 1.9 1.9 - - Children in Motion Full time: Recreation Supervisor 0.5 0.5 0.5 - - Recreation Coordinator 0.6 0.6 0.6 - - Part time (FTE): Teacher 3.5 3.5 3.5 - - Assistant Teacher 1.2 1.2 1.2 - - Assistant I & II 2.2 2.2 2.2 - - Subtotal 8.0 8.0 8.0 - - Recreation total 15.0 15.0 15.0 5.4 5.4 Public Works Administration Full time: Director of Public Works 1.0 1.0 1.0 1.0 1.0 Public Works Manager 0.5 0.5 0.5 0.5 0.5 Administrative Secretary 1.0 1.0 1.0 1.0 1.0 Capital Projects Manager 1.0 1.0 1.0 1.0 1.0 Assistant Capital Projects Manager - - 1.0 1.0 1.0 Subtotal 3.5 3.5 4.5 4.5 4.5 16Page 350 of 583 Personnel Summary FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Engineering Full time: City Engineer - - - 1.0 1.0 Associate Engineer - - - 1.0 1.0 Engineering Inspector - - - 1.0 1.0 Subtotal - - - 3.0 3.0 Parks Full time: Parks, Trees, & Landscape Supervisor - - 1.0 1.0 1.0 Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0 Maintenance Worker 1.0 1.0 2.0 2.0 2.0 Part time (FTE): Maintenance Worker 1.4 1.4 0.7 0.7 0.7 Subtotal 3.4 3.4 4.7 4.7 4.7 Streets Full time: Public Works Manager 0.5 0.5 0.5 0.5 0.5 Streets Maintenance Supervisor - - 1.0 1.0 1.0 Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0 Maintenance Worker 2.0 2.0 1.0 1.0 1.0 Subtotal 3.5 3.5 3.5 3.5 3.5 Soto Sports Complex Full time: Maintenance & Coodination Supervisor - - 1.0 1.0 1.0 Maintenance Worker 2.0 2.0 1.0 1.0 1.0 Subtotal 2.0 2.0 2.0 2.0 2.0 Automotive Shop Full time: Fleet Maintenance Coordinator 1.0 1.0 1.0 1.0 1.0 Subtotal 1.0 1.0 1.0 1.0 1.0 Government Buildings Full time: Building Maintenance Worker 1.0 1.0 1.0 1.0 1.0 Part time (FTE): Maintenance Worker 0.7 0.7 0.7 0.7 0.7 1.7 1.7 1.7 1.7 1.7 17Page 351 of 583 Personnel Summary FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Water Fund Full time: Utilities Manager 0.5 0.5 0.5 0.5 0.5 Public Works Supervisor - - 1.0 1.0 1.0 Public Works Lead Worker 1.0 1.0 1.0 1.0 1.0 Water Services Worker 1.0 1.0 1.0 0.6 0.6 Maintenance Worker 4.0 4.0 3.0 3.0 3.0 Part time (FTE): Summer Interns 0.7 0.7 0.7 0.7 0.7 Subtotal 7.2 7.2 7.2 6.8 6.8 Sewer Fund Full time: Utilities Manager 0.5 0.5 0.5 0.5 0.5 Water Services Worker - - - 0.4 0.4 Maintenance Worker 2.0 2.0 2.0 2.0 2.0 Part time (FTE): Summer Interns 0.7 0.7 0.7 0.7 0.7 Subtotal 3.2 3.2 3.2 3.6 3.6 Department total 25.5 25.5 27.8 31.8 31.8 Elected total:5.0 5.0 5.0 5.0 5.0 Contract City Attorney total:1.0 1.0 1.0 1.0 1.0 Full time total:76.0 77.0 80.0 80.0 81.0 Part time (FTE) total:20.0 20.0 17.4 6.8 6.8 City Total:102.0 103.0 103.4 92.7 93.7 18Page 352 of 583 Long Range Financial Forecast INTRODUCTION The General Fund is the City’s largest fund and is used to account for the revenues and expenditures that support most services commonly associated with local government, including police, fire, public works, community development, parks and recreation, and administration. The preparation of the Fiscal Year (FY) 2023-24 through FY 2027-28 Five-Year Financial Forecast is one of the first steps in the City’s budget process. The City of Arroyo Grande’s Forecast is a long-range fiscal planning tool that serves as the framework for the development of the FY 2023-24 and FY 2024-25 General Fund Biennial Budget. The Forecast provides City Council, key stakeholders, and the public information about the City’s financial resources to facilitate discussion and decision-making regarding the General Fund budget. The Forecast is a fiscally conservative, yet realistic, point-in-time estimate of the capacity of the General Fund to pay for both ongoing services and capital needs for the next five years. Because the General Fund is the City’s primary fund and is where most discretionary funds reside, this Forecast does not include other City funds such as the water, sewer, transportation, and park development funds. The Forecast takes into account cost inflation over its five-year timeline while also implementing a “Status Quo” approach to staffing and program levels by projecting costs into the future with no material changes. As depicted in Table 1 below, expenditures are expected to exceed revenues by $1.8 million in the current fiscal year (2022-23) due to a planned drawdown of reserves to support spending on streets, sidewalks, employee retention incentive program, and capital equipment. This expected deficit in FY 2022-23, however, is less than the originally planned reserve drawdown of $2.4 million. This is mainly due to better-than-expected projections for property, sales, and transient occupancy taxes in the current fiscal year while budgeted expenditures are largely on target. 19Page 353 of 583 Long Range Financial Forecast As shown in Table 2 below, revenues in FY 2023-24 are projected to dip slightly from FY 2022-23 due in part to non-recurring grant revenues in the current year, in part to a mild economic slowdown in sales tax receipts anticipated by the City’s sales tax consultant (HdL), and in another part to the discontinuation of some recreation programs (before and after school childcare). According to HdL, Gross Domestic Product (GDP) is expected to increase only 0.8% in FY 2022-23, rising to a modest 2.5% in the following year. Though HdL does not project that a recession is an inevitable outcome in the near future, they do expect some economic pullback in the near term and do not write off the possibility of a deeper recession depending on choices made by state and national policymakers in the months ahead. Most revenues after the current fiscal year are, therefore, expected to increase modestly each year. Consideration of General Fund Five-Year Financial Forecast 20Page 354 of 583 Long Range Financial Forecast 21Page 355 of 583 Long Range Financial Forecast Table 2 above also shows that expenditures are expected to decline from the current fiscal year to the next, mostly due to the one-time nature of the employee retention incentive program and larger than normal expenditures related to streets, sidewalks, and capital equipment budgeted in FY 2022-23. Offsetting these expenditure decreases somewhat is an expected increase in the cost to provide fire services to our residents through the Five Cities Fire Authority. Unless otherwise noted, most expenditures are projected to increase modestly over time. The following summarizes key assumption made for revenues and expenditures: GENERAL FUND REVENUES Property Taxes – Property tax is the City’s largest revenue source, representing 36% of all General Fund revenues based on the FY 2022-23 Projected Budget. The following Chart 1 shows FY 2021-22 actual revenues, the FY 2022- 23 Adopted Budget and revised property tax revenue projection and a five-year Forecast for FY 2023-24 through FY 2027-28. The FY 2022-23 and 2023-24 projections are based on recent estimates provided by the County Auditor-Controller’s Office. In the outyears of the Forecast, property tax revenue are projected to increase 3.5% annually, reflecting the combination of the 2% inflator added each year to assessed values along with increases resulting from the sale of existing properties at higher values than their current assessed valuations. Chart 1 Property Tax Revenue Projection Sales and Use Tax – Sales Tax is the City’s second largest revenue source, representing 24% of General Fund revenues based on the FY 2022-23 Projected Budget. Sales tax revenue includes both taxes collected at the point of sale as well as taxes collected from online sales. The City receives the basic local Bradley-Burns rate of 1.0% of the total City’s sales tax rate of 7.75% based on point-of-sale transactions within the City. Additionally, a half percent (0.50%) of the total sales tax is also paid to the City and is attributed to the Local Sales Tax measure approved in 2006. The majority of the Local Sales Tax is utilized for Capital Improvement Projects. However, a portion of the Local Sales Tax collected is used to support public safety programs, including payments to the Five Cities Fire Authority and the costs of a Senior Police Officer. 22Page 356 of 583 Long Range Financial Forecast Chart 2 shows HdL’s projected reduction in sales tax revenues of 0.2% in the current fiscal year and another 1.1% in FY 2023-24 due to the anticipated minor slowdown noted earlier. These projections reflect expected declines in categories like automobiles and transportation, fuel and service stations, and general consumer goods. The lower projections in these categories are the result of lower expected consumer demand in the short-term and, in the case of fuel, lower prices at the pump. In addition, the state and county pools sales tax category, which captures online sales, is projected to grow 14% this year, or $92,000, over the original Adopted Budget. Categories that are expected to increase modestly over the next year include building and construction, restaurants and hotels, and receipts from the county sales tax pool. This pool is made up primarily of transactions that occur online rather than point of sale in Arroyo Grande and used automobile sales purchased outside the City. The economic Forecast for sales tax revenue in the outyears assumes a 3% growth rate, which is in line with recommendations of the City’s sales tax consultant. Chart 2 Sales Tax Revenue Projection Transient Occupancy Tax (TOT) – The primary economic drivers of TOT revenues are lodging capacity, room rates, and occupancy. The following Chart 3 shows that the original TOT projection of $1.3 million for FY 2022-23 underestimated the rebound from previous pandemic related lows. Based on final numbers from FY 2021-22 of $1.48 million, and after reviewing TOT receipts so far in FY 2022-23, this estimate has been revised to $1.5 million, or a modest 1.6% increase over the previous fiscal year. The 5-year Forecast projects a modest but healthy increase of 3.0% year-over-year. The Forecast does not factor in any increase in the City’s current room capacity or the addition of new hotels within the City limits over the next five years. Nor does it factor in any efforts the City is making to increase TOT compliance with short-term rentals. 23Page 357 of 583 Long Range Financial Forecast Chart 3 Transient Occupancy Tax Revenue Projection License and Permits – The License and permit category includes revenue associated with regulating certain activities within the City, such as permits for building, encroachment, electrical, police, and fire. License and permit revenue represents 2.4% of General Fund revenues based on the FY 2022-23 Projected Budget. License and permit revenue reflects a flat projection for FY 2022-23 Adopted Budget with an expected 2.0% increase each year in the Forecast thereafter. Charges for Service – The City provides a variety of fee-based services that provide a benefit to an individual or group such as recreation programs, plan checking, and engineering inspections. Together, these charges for services represent 8% of General Fund revenues, so are an important part of the budget. GENERAL FUND EXPENDITURES Salaries and Taxes – Because municipalities are service entities, personnel costs are the largest category of expenditure, accounting for almost 60% of General Fund expenditures. The salaries and payroll taxes represent all employee salaries (e.g. full-time, part-time, overtime, holiday, sick leave, etc.) and their associated payroll taxes. In addition to this, total personnel costs include employee benefits, workers’ compensation, and pension related expenses. The following Table 3 shows that Forecast includes a 3.5% inflator for the next five fiscal years based on current employee contracts and anticipated cost increases over the next few years. Services and Supplies – Non-personnel expenditures include contractual and professional services, insurance, utilities, and other operating expenditures. These non-personnel related costs make up 38% of all General Fund 24Page 358 of 583 Long Range Financial Forecast expenditures. In addition, the portion of fire services contracted through the Five Cities Fire Authority (FCFA) and paid for with General Funds currently represents another 9% of total expenditures. LOCAL SALES TAX FUND The City prepares a 5-year plan for the Local Sales Tax Fund shown in Table 4. The City has been diligent in using the local sales tax funds for the four purposes originally identified: infrastructure improvements, including the street, drainage and creek systems; transportation projects; public safety needs; and facility upgrades. In 2015, the City Council added Information Technology infrastructure to the list of infrastructure systems supported by the Sales Tax Fund. The proposed 5-year plan for the Local Sales Tax Fund is provided as an additional forecast . The Local Sales Tax Fund provides for both operating and capital needs, with approximately 64% of the revenue generated by this half-percent tax allocated for capital programs. The 5-year revenue and expenditure plan provided is prepared in order to support the multi-year nature of the capital projects funded with revenue from the Local Sales Tax Fund. Table 4 – Local Sales Tax Fund Item 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year Total Fair Oaks/Orchard Rd Intersection Imp 75,000 225,000 236,250 236,250 - 772,500 Swinging Bridge Reinforcement - - - - - - Traffic Way Bridge Improvements 82,355 624,175 624,175 - - 1,330,705 Subtotal Transportation 157,355 849,175 860,425 236,250 - 2,103,205 Pavement Management Program 1,210,080 2,062,870 1,250,000 - 1,250,000 5,772,950 Striping and Sidewalk Improvements - 240,000 - 200,000 - 440,000 Short Street Plaza - - - 30,000 - 30,000 Harloe Elem Ped Access Enhancements - - - - - - 191 Tally Ho 110,000 - - - - 110,000 Guardrail Replacement - - - - - - Active Transportation Plan 14,337 - - - - 14,337 Arroyo Grande Creek Remediation 26,000 - - - - 26,000 Arroyo Grande Creek Stabilization - - 40,000 - - 40,000 Subtotal Street/Park Improvements 1,360,417 2,302,870 1,290,000 230,000 1,250,000 6,433,287 CMP Replacements - 100,000 100,000 100,000 100,000 400,000 Trash Capture Devices - - 214,000 - - 214,000 Subtotal Drainage Improvements - 100,000 314,000 100,000 100,000 614,000 Fire JPA 949,000 994,500 1,024,335 1,044,822 1,065,718 5,078,375 Police Senior Officer Position 183,700 190,100 196,800 203,700 210,800 985,100 Narcotics Task Force 24,600 24,600 24,600 24,600 24,600 123,000 Animal Services Building Debt Service 60,000 60,000 60,000 60,000 60,000 300,000 Subtotal Public Safety 1,217,300 1,269,200 1,305,735 1,333,122 1,361,118 6,486,475 CITY OF ARROYO GRANDE 5-Year Revenue and Expenditure Plan 25Page 359 of 583 Long Range Financial Forecast Item 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year Total City Hall Debt Service 20,000 20,000 20,000 20,000 20,000 100,000 Corporation Yard Renovations - - - - - - Recreation Services / Community Center Building - 150,000 - 1,500,000 - 1,650,000 Elm St. Park Playground Structure - - - - - - Fire Station 1 Generator Replacement - - - - - - Lift Station 3 55,200 - - - - 55,200 Various Open Space Fire/Fuel Management - - - - - - ADA Transition Plan - 75,834 - - - 75,834 Public Works Office Space Remodel 100,000 - - - - 100,000 Police Department Building Roof Repair - 20,000 - - - 20,000 Property and Evidence Storage System Upgrade - - - - 25,000 25,000 Generator for City Hall - - - - 200,000 200,000 Fire Station Apparatus Bay Doors 115,000 - - - - 115,000 City Hall Second Story Patio Repair - 40,000 - - - 40,000 Woman's Club Improvements - - - - - - Le Point Street Parking Lot Expansion - 85,000 6,000 - - 91,000 Financial Management System 93,000 - - - - 93,000 Network Switch Replacement - - - - - - Fuel Management System/Dispenser Replcmnt.- - - - - - Subtotal City Facilities 383,200 390,834 26,000 1,520,000 245,000 2,565,034 Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 37,500 Contingency 25,000 25,000 25,000 25,000 25,000 125,000 Subtotal Other 32,500 32,500 32,500 32,500 32,500 162,500 Total Expenses 3,150,772 4,944,579 3,828,660 3,451,872 2,988,618 18,364,501 Revenue 2,962,000 3,033,000 3,124,000 3,217,700 3,314,200 15,650,900 Revenue Over/(Under) Expenses (188,772) (1,911,579) (704,660) (234,172) 325,582 Beginning Fund Balance 3,092,620 2,903,848 992,269 287,609 53,438 Estimated Ending Fund Balance 2,903,848 992,269 287,609 53,438 379,019 % Fund Balance of Estimated Revenues 98% 33% 9% 2% 11% CITY OF ARROYO GRANDE 5-Year Revenue and Expenditure Plan 26Page 360 of 583 FUND SUMMARIES CONSOLIDATED SUMMARY – ALL FUNDS 2023-24 BUDGET 2024-25 BUDGET Beginning Fund Balance 8,992,955$ 3,092,620$ 7,429,554$ 10,730,087$ (607,613)$ 29,637,603$ Revenues: Revenues 18,544,027 2,962,000 10,012,543 2,433,985 423,944 34,376,500 Transfers In 3,114,066 - 4,299,371 475,000 - 7,888,437 Total Revenues 21,658,093 2,962,000 14,311,914 2,908,985 423,944 42,264,937 Expenditures: Salaries and Benefits 12,089,400 - 1,146,000 547,200 - 13,782,600 Services and Supplies 9,434,771 1,041,500 6,404,221 1,091,965 7,900 17,980,357 Debt Service 309,566 - - 8,369 382,944 700,879 Capital Outlay 239,500 - 82,000 - - 321,500 Transfers Out 115,000 2,109,272 6,439,421 2,568,800 35,900 11,268,393 Total Expenditures 22,188,237 3,150,772 14,071,642 4,216,334 426,744 44,053,729 Total Operating Incr/(Dec (530,144) (188,772) 240,272 (1,307,349) (2,800) (1,788,792) Available Fund Balance 8,462,811$ 2,903,848$ 7,669,826$ 9,422,738$ (610,413)$ 27,848,811$ Total Enterprise Funds Agency Funds General Fund Local Sales Tax Fund Special Revenue Beginning Fund Balance 8,462,811$ 2,903,848$ 7,669,826$ 9,422,738$ (610,413)$ 27,848,811$ Revenues: Revenues 18,999,668 3,033,000 9,881,840 2,484,950 423,944 34,823,402 Transfers In 3,185,100 - 4,080,985 500,000 - 7,766,085 Total Revenues 22,184,769 3,033,000 13,962,825 2,984,950 423,944 42,589,487 Expenditures: Salaries and Benefits 12,437,200 - 1,182,900 565,000 - 14,185,100 Services and Supplies 9,774,816 1,087,000 6,575,184 1,090,015 7,900 18,534,915 Debt Service 294,386 - - 8,369 382,944 685,699 Capital Outlay 149,500 - 47,500 - - 197,000 Transfers Out 2,475,000 3,857,579 6,485,585 1,291,400 35,900 14,145,463 Total Expenditures 25,130,902 4,944,579 14,291,169 2,954,784 426,744 47,748,177 Total Operating Incr/(Dec (2,946,133) (1,911,579) (328,344) 30,166 (2,800) (5,158,690) Available Fund Balance 5,516,678$ 992,269$ 7,341,482$ 9,452,904$ (613,213)$ 22,690,121$ General Fund Local Sales Tax Fund Enterprise Funds Agency Funds Total Special Revenue 27Page 361 of 583 FUND SUMMARIES FUND: 010 GENERAL FUND 2022-23 2022-23 2023-24 2024-25 2021-22 ADOPTED PROJECTION PROPOSED PROPOSED ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 8,088,010$ 7,999,075$ 10,639,986$ 8,992,955$ 8,462,811$ Revenues: Revenues 18,404,418 17,888,444 19,091,882 18,544,027 18,999,668 Transfers In 2,993,204 3,012,700 3,012,700 3,114,066 3,185,100 Total Revenues 21,397,622 20,901,144 22,104,582 21,658,093 22,184,768 Expenditures: Salaries and Benefits 10,850,612 13,804,135 14,163,700 12,089,400 12,437,200 Services and Supplies 6,454,835 7,199,231 7,351,431 9,434,771 9,774,816 Debt Service 128,493 286,261 286,261 309,566 294,386 Capital Outlay 12,998 453,865 358,865 239,500 149,500 Transfers Out 1,398,707 1,535,785 1,591,356 115,000 2,475,000 Total Expenditures 18,845,646 23,279,277 23,751,613 22,188,237 25,130,902 Total Operating Increases 2,551,977 (2,378,133) (1,647,031) (530,144) (2,946,134) Available Fund Balance 10,639,986$ 5,620,942$ 8,992,955$ 8,462,811$ 5,516,677$ Percent of Expenditures 56.5% 24.1% 37.9%38.1%22.0% This is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund provides administrative, financial, police protection, community development, public works, and recreation services to the community and other funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. 28Page 362 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 4,761,493$ 5,967,140$ 5,967,140$ 3,092,620$ 2,903,848$ Revenues: Revenues 2,840,596 2,846,000 3,064,627 2,962,000 3,033,000 Transfers In - - - - - Total Revenues 2,840,596 2,846,000 3,064,627 2,962,000 3,033,000 Expenditures: Salaries and Benefits - - - - - Services and Supplies 591,981 645,394 593,553 1,041,500 1,087,000 Capital Outlay - - - - - Transfers Out 1,042,968 6,886,709 5,345,594 2,109,272 3,857,579 Total Expenditures 1,634,949 7,532,103 5,939,147 3,150,772 4,944,579 Change in Fund Balance 1,205,647 (4,686,103) (2,874,520) (188,772) (1,911,579) Ending Fund Balance 5,967,140$ 1,281,037$ 3,092,620$ 2,903,848$ 992,269$ 2022-23 This fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the City's voters in November 2006. FUND: 218 LOCAL SALES TAX 29Page 363 of 583 FUND SUMMARIES CONSOLIDATED GENERAL FUND The General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community and other funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. The City has historically reported on the General Fund separately from the Local Sales Tax Fund, although the City’s auditors traditionally combine this information in the Annual Comprehensive Financial Report (ACFR). The Local Sales Tax Fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the City's voters in November 2006. Measure O-06 included advisory measures when passed providing direction on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this information, the City has accounted for this fund in a separate account. General General Fund Fund Beginning Fund Balance $8,993 $3,093 $12,086 $8,462 $2,904 $11,366 Revenues: Revenues 18,544 2,962 21,506 19,000 3,033 22,033 Transfers In 3,114 - 3,114 3,185 - 3,185 Total Revenues 21,658 2,962 24,620 22,185 3,033 25,218 Expenditures: Salaries and Benefits 12,089 - 12,089 12,437 - 12,437 Services and Supplies 9,435 1,042 10,477 9,775 1,087 10,862 Debt Service 310 - 310 294 - 294 Capital Outlay 240 - 240 150 - 150 Transfers Out 115 2,109 2,224 2,475 3,858 6,333 Total Expenditures 22,189 3,151 25,340 25,131 4,945 30,076 Total Operating Incr/(Decr)(531) (189) (720) (2,946) (1,912) (4,858) Available Fund Balance $8,462 $2,904 $11,366 $5,516 $992 $6,508 Reserve %38.1% 92.2% 44.9% 22.0% 20.1% 21.6% $ Above Reserve Policy 4,025 2,274 6,299 491 3 494 Funds Available to Allocate 3,500 1,695 5,195 400 - 400 FY 2023-24 FY 2024-25 Local Sales Consolidated Total Local Sales Consolidated Total 30Page 364 of 583 FUND SUMMARIES CONSOLIDATED GENERAL FUND REVENUES BY SOURCE 31Page 365 of 583 FUND SUMMARIES CONSOLIDATED GENERAL FUND REVENUE TRENDS Property Tax Property Tax revenues are estimated to increase by 3.3% in FY 2023-24 and increase by 3.5% in FY 2024-25. Sales & Use Tax Sales Tax revenues are estimated to decrease by 1.1% in FY 2023-24 and increase by 2.8% in FY 2024-25. Transient Occupancy Tax Transient Occupancy Tax revenues are estimated to increase by 3% in FY 2023-24 and increase by 3% in FY 2024-25. 32Page 366 of 583 FUND SUMMARIES CONSOLIDATED GENERAL FUND REVENUE DETAIL 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET TAXES 4001 Current Secured 5,494,101$ 5,736,124$ 5,788,992$ 5,976,386$ 6,187,300$ 4002 Current Unsecured 201,742 200,425 200,425 205,000 210,000 4003 Prior Secured (26,738) (18,000) (18,000) (18,000) (18,000) 4004 Prior Unsecured 3,638 4,600 4,600 4,600 4,600 4005 Redemptions 262 300 300 300 300 4007 Property Tax in Lieu of VLF 1,901,447 1,933,600 1,933,600 2,001,300 2,071,300 4010 Transient Occupancy Tax 1,476,939 1,300,000 1,500,000 1,545,000 1,591,350 4011 Sales & Use Tax 5,195,913 4,553,023 5,175,215 5,071,135 5,193,568 4012 Sales Tax-Safety 193,213 177,352 201,970 197,023 202,934 4013 Property Transfer Tax 147,489 156,060 156,060 159,200 162,400 4018 Measure O-06 Sales & Use Tax 2,840,596 2,846,000 3,064,627 2,962,000 3,033,000 4030 Franchise Taxes 782,494 703,900 780,000 795,600 811,500 4050 Business License Tax 97,812 98,000 98,000 100,000 100,000 Total 18,308,909 17,691,384 18,885,789 18,999,544 19,550,252 LICENSES & PERMITS 4124 Fire Permits 5,505 16,600 16,600 12,300 12,500 4125 Police Permits 25,434 41,600 41,600 38,500 39,300 4126 Other Permits-Alcohol 10 - - 4127 Other Permits-Tobacco Retailers 2,045 2,000 2,000 2,100 2,100 4128 Other Permits-Solicitation - 200 200 200 200 4141 Other Permits-Encroachment 81,608 88,900 88,900 77,300 78,800 4161 Sign Permits 6,870 4,200 4,200 7,000 7,100 4162 Use Permits 10,273 15,600 15,600 32,000 32,600 4164 Use Permits-Temporary 1,176 2,100 2,100 1,600 1,600 4181 Building Permits 178,623 170,000 170,000 173,400 176,900 4182 Plumbing Permits 5,624 4,500 4,500 5,100 5,200 4183 Electrical Permits 91,191 53,000 53,000 78,500 80,100 4185 Excav/Grade Permits 11,006 19,800 19,800 15,900 16,200 4187 Mechanical Permits 9,043 10,600 10,600 9,100 9,300 4188 Other Permits-Roof - - - 4189 Other Permits-Demolition 4,380 2,000 2,000 2,800 2,800 Total 432,787 431,100 431,100 455,800 464,700 FISCAL YEAR 2022-23 33Page 367 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET FINES 4201 Vehicle Code Fines 54,830 36,400 36,400 38,000 39,000 4202 Local Ordinance 387 2,000 2,000 400 400 4203 Parking 6,102 8,400 8,400 5,500 5,500 Total 61,318 46,800 46,800 43,900 44,900 USE OF MONEY AND PROPERTY 4301 Interest 73,257 40,000 40,000 10,000 10,200 4350 Rent 58,905 65,700 65,700 50,000 51,000 4351 Telecommunication Site Leases 398,933 357,900 357,900 378,000 385,600 4353 Rent-Commercial Buildings 7,705 12,000 12,000 12,200 12,400 4354 Park User Fees 95,994 60,000 60,000 70,100 71,500 4355 Building Supervision 425 - - - - 4356 Le Point Charging Station 1,252 1,000 1,000 1,000 1,000 4375 Returned Check Fees 75 200 200 200 200 4376 Collection-Credit Bureau - Total 636,547 536,800 536,800 521,500 531,900 AID FROM OTHER GOVERNMENTS 4411 Motor Vehicle License Fees 20,281 13,600 15,800 15,800 16,100 4413 Homeowners P.T.R.32,595 32,600 33,000 33,000 33,700 4424 ICAC Reimbursement 140 5,200 - - - 4426 P.O.S.T. Reimbursement 19,503 10,400 10,600 10,600 10,800 4427 Mandated Cost Recovery 10,623 5,700 10,500 10,500 10,700 4451 Lucia Mar Reimbursement - 78,750 80,300 80,300 81,900 4458 State Grant 13,241 - - - - 4460 Department of Justice Grant - - - - - 4479 Office of Traffic Safety Grant - Police - - - - - 4499 Rev from other Govmt Agencies - 150,000 363,710 363,416 363,416 Total 192,739 296,250 513,910 513,616 516,616 FISCAL YEAR 2022-23 34Page 368 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET COMMUNITY DEVELOPMENT CHARGES FOR SERVICES 4501 Developer Application Fees 31,857 11,400 11,400 21,400 21,800 4502 Filing/Certificate Fees - 6,900 6,900 2,100 2,100 4504 File Fees-Appeals 4,471 1,000 1,000 1,000 1,000 4505 Plan Check Fees 286,846 270,000 270,000 275,400 280,900 4506 Lot Split/Subdivision 20,990 10,400 10,400 15,000 15,300 4507 Architect Review Fees 7,591 10,400 10,400 10,000 10,200 4509 Home Occupancy Permits 10,317 7,000 7,000 8,500 8,700 4510 Miscellaneous Plan Fees 47,521 29,200 29,200 33,600 34,300 4511 Pre-application Reviews 1,228 2,700 2,700 2,800 2,800 4512 Sign Reviews - 2,700 2,700 600 600 4514 Minor Exceptions - 2,000 2,000 1,100 1,100 4518 EIR Administrative Fee - - - - - Total 410,821 353,700 353,700 371,500 378,800 RECREATION CHARGES FOR SERVICES 4602 Children in Motion 349,297 340,800 340,800 60,615 - 4603 Play/Learn Sessions 61,775 77,120 77,120 4,752 - 4604 Play/Learn-Summer 3,287 126,000 126,000 - - 4605 Special Interest Classes 332,176 215,000 215,000 285,000 290,700 4606 Sports Leagues 8,044 22,360 22,360 22,800 23,300 4607 Special Events 24,336 16,050 16,050 19,100 19,500 4608 Softball Leagues 17,787 25,280 25,280 18,600 19,000 4609 Recreation - Other Revenue 28,122 - - 5,000 5,100 4613 Five Cities Youth Basketball - - - - - 4614 Youth Wrestling Fund Raising - - - - - 4615 Children in Motion - Classes - - - - - 4655 Building Supervision 2,460 - - - - Total 827,286 822,610 822,610 415,867 357,600 PUBLIC WORKS CHARGES FOR SERVICES 4701 Miscellaneous Engineering Fees - 3,000 3,000 700 700 4702 Engineering Map/Plan Check 12,614 8,400 8,400 15,200 15,500 4703 Engineering Inspection Fees 69,670 61,200 61,200 62,400 63,600 4704 Grading Fees - 2,000 2,000 - - 4706 Stormwater Permit Fees 5,607 - - - - Total 87,891 74,600 74,600 78,300 79,800 FISCAL YEAR 2022-23 35Page 369 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET OTHER CHARGES FOR SERVICES 4728 Fingerprint Fees - 4731 Live Scan Fingerprinting 1,525 1,700 1,700 1,300 1,300 4753 Sanitation District Billing Services 27,759 17,000 17,000 21,400 21,800 4762 Sewer Facility Charge 1,049 6,600 6,600 4,800 4,900 4771 County TMD Assessment Admin Fee 4,391 1,500 1,500 3,100 3,200 4772 FCFA Admin/Support Services 46,762 33,900 33,900 34,600 35,300 Total 81,486 60,700 60,700 65,200 66,500 OTHER REVENUE 4801 Other Revenue 21,058 15,000 15,000 15,300 15,600 4802 Sales-Land - - - - - 4803 Sales-Equipment/Materials 144,346 - 10,000 - - 4804 Sales-Publications/Reports 362 500 500 500 500 4805 Insurance Refunds/Dividends - - - - - 4807 Expense Recovery 1,624 8,000 8,000 8,000 8,200 4808 Expense Recovery-Police 14,552 387,000 387,000 7,000 7,100 4809 Donations 14,459 - - 4816 Other Financing Sources - - - - - 4817 Santa Cop Sponsorship 8,799 10,000 10,000 10,000 10,200 4818 Cash over(short)31 - - - - 4820 Coronavirus Relief Fund - - - - - 4826 Capital Contributions - - - - - 4880 Bond Proceeds - - - - - Total 205,231 420,500 430,500 40,800 41,600 TRANSFERS IN 4901 Personnel Transfers 1,454,508 1,410,500 1,410,500 798,800 823,900 4902 Operating Transfers - - - - - 4903 Cost Allocation 1,306,092 1,306,100 1,306,100 1,974,466 2,014,000 4907 Transfers In - CDBG Fund - - - - - 4909 Transfers In - TBID Fund 3,000 3,000 3,000 42,500 42,500 4920 Transfers In - Streets Fund - - - - - 4930 Transfers In - Sewer Fund - - - - - 4940 Transfers In - Water Fund - - - - - 4950 Transfers In - Sales Tax Fund 202,104 263,100 263,100 268,300 274,700 4952 Transfers In - RDA Successor Fund 27,500 30,000 30,000 30,000 30,000 4965 Transfers In - American Rescue Plan Ac - - - - - Total 2,993,204 3,012,700 3,012,700 3,114,066 3,185,100 Grand Total 24,238,218$ 23,747,144$ 25,169,209$ 24,620,093$ 25,217,769$ FISCAL YEAR 2022-23 36Page 370 of 583 FUND SUMMARIES CONSOLIDATED GENERAL FUND EXPENDITURE 2023-24 Consolidated General Fund Expenditures by Department 37Page 371 of 583 FUND SUMMARIES GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED DEPARTMENT ACTUAL BUDGET BUDGET BUDGET BUDGET City Administration 4001 City Council 165,460$ 115,800$ 115,800$ 157,500$ 159,300$ 4099 Retirees 237,673 235,000 235,000 235,000 235,000 4101 City Manager 299,468 465,100 465,100 599,800 613,500 4110 Human Resources 161,247 224,156 224,156 206,200 213,200 4003 City Attorney 262,145 290,000 290,000 294,400 303,142 Total City Administration 1,125,993 1,330,056 1,330,056 1,492,900 1,524,142 Legislative and Information Services 4002 City Clerk 346,425 471,275 471,275 411,260 486,260 4140 Information Technology - - - - - 4102 Printing/Duplicating 18,918 25,600 25,600 29,900 29,900 Total Legislative & Information Services 365,343 496,875 496,875 441,160 516,160 Administrative Services 4120 Administrative Services 689,306 884,010 884,010 799,480 825,280 4140 Information Technology 601,973 730,297 730,297 892,900 905,000 4145 Non-Departmental 3,989,880 5,723,421 6,290,757 3,501,400 5,901,637 4145 FCFA (Fire Service)2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 CalPERS UAL payment - - - - - Total Administrative Services 7,333,220 9,389,789 9,957,125 8,040,780 10,615,417 Community Development 4130 Planning 460,887 887,600 887,600 1,305,982 1,334,882 4301 Engineering 661,724 749,300 749,300 - - 4212 Building & Life Safety 403,052 462,700 462,700 470,640 474,140 Total Community Development 1,525,663 2,099,600 2,099,600 1,776,622 1,809,022 Police Department 4201 Police 1,102,005 1,622,592 1,622,592 1,478,015 1,546,337 4203 Patrol Services 3,323,697 3,648,700 3,648,700 3,604,500 3,729,900 4204 Police Support Services 1,130,263 1,094,100 1,094,100 1,308,535 1,461,035 4208 DOJ Tobacco Grant 9,230 - - - - 4209 OTS - Special Grant Programs 33,504 - - - - Total Police Department 5,598,698 6,365,392 6,365,392 6,391,050 6,737,272 FISCAL YEAR 2022-23 38Page 372 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED DEPARTMENT ACTUAL BUDGET BUDGET BUDGET BUDGET 4421 Recreation Administration 441,507 443,100 443,100 552,700 524,700 4423 Pre-School Program 108,063 235,600 235,600 16,930 - 4424 Recreation-Special Programs 229,957 149,500 149,500 255,000 258,850 4425 Children In Motion 292,824 392,300 392,300 59,340 - Total Recreation Services 1,072,351 1,220,500 1,220,500 883,970 783,550 Public Works 4307 Public Works Administration 865,803 1,075,500 1,075,500 1,075,175 1,109,950 4301 Engineering - - - 711,600 681,000 4420 Park Maintenance 376,126 640,065 545,065 730,500 707,389 4430 Soto Sports Complex Maintenance 214,021 241,000 241,000 240,950 235,450 4305 Automotive Shop 175,956 155,600 155,600 181,280 172,000 4213 Government Buildings 192,470 264,900 264,900 222,250 239,550 Total Public Works 1,824,377 2,377,065 2,282,065 3,161,755 3,145,339 Grand Total 18,845,646$ 23,279,277$ 23,751,613$ 22,188,237$ 25,130,902$ FISCAL YEAR 2022-23 39Page 373 of 583 FUND SUMMARIES GENERAL FUND EXPENDITURE BY OBJECT 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 4,687,631$ 6,580,000$ 6,542,574$ 6,994,400$ 7,224,200$ 5102 Salaries-Part Time 120,251 101,500 101,500 113,800 116,400 5103 Salaries-Temporary Part Time 387,084 580,000 580,000 199,900 224,700 5105 Salaries-Overtime 280,201 167,200 167,200 164,800 164,800 5107 Standby/Call Back Pay 7,200 12,400 12,400 7,000 7,000 5108 Holiday Pay 283,831 119,700 119,700 129,500 134,000 5109 Sick Leave Pay 102,148 - - - - 5110 Annual Leave Buy Back 18,839 35,500 35,500 31,800 30,800 5111 Vacation Buy Back 20,365 18,500 18,500 21,500 21,500 5112 Sick Leave Buy Back 11,867 11,400 11,400 11,800 11,800 5113 Vacation Leave Pay 153,945 - - - 1,000 5114 Compensation Pay 81,619 - - - - 5115 Annual Leave 149,867 - - - - 5116 Field Training Premium 6,234 5,000 5,000 6,000 6,000 5121 PERS Retirement 690,239 898,600 898,600 880,500 906,000 5122 Social Security 451,661 511,200 511,200 535,500 549,400 5123 PARS-Retirement 7,987 10,800 10,800 5,200 5,500 5126 State Disability (SDI)20,219 16,700 16,700 18,000 18,500 5127 Deferred Compensation 16,696 17,100 17,100 18,100 18,100 5128 UAL (Unfunded Accrued Liability)1,519,503 1,904,700 2,301,691 1,380,100 1,350,200 5131 Health Insurance 944,476 1,219,700 1,219,700 1,127,000 1,218,600 5132 Dental Insurance 62,216 68,300 68,300 69,200 69,200 5133 Vision Insurance 15,775 19,700 19,700 19,000 18,900 5134 Life Insurance 7,704 9,200 9,200 9,400 9,200 5135 Long Term Disability Insurance 15,040 21,500 21,500 21,700 21,700 5136 Retirees Health Insurance 142,689 235,000 235,000 235,000 235,000 5137 Leave Payouts 15,260 - - - - 5141 Workers Compensation 558,144 626,300 626,300 660,100 659,300 5142 Unemployment Insurance 12,559 1,000 1,000 - - 5143 Uniform Allowance 10,195 11,500 11,500 10,900 10,900 5144 Car Allowance 20,159 20,700 20,700 20,100 20,100 5146 Expense Allowance - - - - - FISCAL YEAR 2022-23 40Page 374 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET SALARIES/FRINGE BENEFITS (CONTINUED) 5147 Employee Assistance Program 2,107 3,235 3,235 - - 5147 Employee Retention Incentive Program - 1,030,000 1,030,000 - - 5148 Boot Allowance 1,853 2,200 2,200 2,200 2,200 5149 Motor Pay 2,229 2,000 2,000 2,000 2,000 5150 Bilingual Pay 3,611 3,600 3,600 3,600 3,600 5151 Cell Phone Allowance 18,044 19,900 19,900 26,700 26,000 5199 Salary Reimbursement 1,165 (480,000) (480,000) (635,400) (649,400) Total 10,850,612$ 13,804,135$ 14,163,700$ 12,089,400$ 12,437,200$ SERVICES & SUPPLIES 5201 Supplies - Office 25,319$ 35,800$ 35,800$ 41,100$ 37,000$ 5208 Postage/Mailing 19,889 15,200 15,200 20,200 20,200 5250 Supplies-Volunteer Program 1,050 1,600 1,600 1,850 1,850 5251 Supplies-Classes 6,029 9,000 9,000 9,000 9,000 5252 Supplies-Recreation Events 20,083 11,600 11,600 15,000 15,000 5253 Play/Learn Sessions 2,381 2,600 2,600 930 - 5254 Play/Learn-Summer 448 126,000 126,000 300 - 5255 Special Department Supplies 67,697 67,750 67,750 73,675 72,050 5257 Supplies-Leagues 7,778 27,600 27,600 27,600 27,600 5259 Children In Motion Supplies-Snacks 5,510 6,000 6,000 750 - 5261 Santa Cop 8,799 10,000 10,000 10,000 10,000 5272 Protective/Safety Clothing 45,894 43,500 43,500 43,500 43,500 5273 Small Tools 4,621 6,000 6,000 6,100 6,200 5274 Chemicals 3,422 3,300 3,300 3,700 3,700 5301 Advertising 5,006 12,100 12,100 12,100 12,100 5303 Contractual Services 1,541,286 2,198,678 2,350,878 3,459,201 3,533,288 5304 Professional Services 234,633 266,400 266,400 266,400 274,392 5306 Printing Services 47 600 600 600 600 5307 Disposal Fees - 2,000 2,000 2,200 2,200 5308 Street Trees 156 2,100 2,100 2,100 2,100 5313 Five Cities Fire Authority 2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 5315 Pre-Employment Physicals 6,074 9,200 9,200 12,780 12,780 5316 Job Recruitment Expense 1,127 10,200 10,200 5,890 5,889 5319 Services-Miscellaneous 5,738 4,800 4,800 6,800 6,800 5321 Animal Control Services 74,455 88,500 88,500 100,405 105,425 FISCAL YEAR 2022-23 41Page 375 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET SERVICES & SUPPLIES (Continued) 5322 Canine Program - - - - - 5324 Forensic Mandate Services 13,135 15,500 15,500 15,500 15,500 5327 Services-Litigation Non-Insurance 24,814 20,400 20,400 25,000 25,750 5328 Task Force Services 24,600 24,600 24,600 30,000 30,000 5329 Live Scan Fingerprinting Expense 1,610 8,000 8,000 8,000 8,000 5330 Cable Casting Expense 27,896 35,000 35,000 35,000 35,000 5351 Services-Classes 185,075 85,000 85,000 150,000 150,000 5352 Services-Leagues 5,257 10,000 10,000 10,000 12,600 5353 Services-Events 4,685 4,700 4,700 41,550 42,800 5354 Building Supervision - 100 100 250 250 5395 Community Services Grants 82,065 25,000 25,000 75,000 75,000 5396 Holiday Lights in the Village - - - - - 5397 Business Assistance Grant - - - - - 5398 Retraining Scholarship Program 15,000 - - - - 5401 Utilities 230,459 285,800 285,800 245,300 255,800 5402 Power 214,529 240,000 240,000 230,000 235,000 5403 Telephone 45,599 44,400 44,400 48,700 48,700 5501 Travel/Conference/Training 105,862 121,500 121,500 135,220 133,220 5502 Tuition Reimbursement 3,940 5,300 5,300 5,300 5,300 5503 Memberships & Subscriptions 39,168 46,421 46,421 46,685 50,260 5504 Public Relations 58,937 23,600 23,600 37,500 38,000 5506 Elections 321 30,000 30,000 500 55,000 5508 Miscellaneous Expense 6,403 10,000 10,000 11,500 11,500 5551 Property Taxes 71 70 70 75 75 5552 Rent-Equipment 1,295 3,700 3,700 3,700 3,700 5553 Rent-Buildings & Land 11,942 4,220 4,220 17,500 18,000 5555 Bank Charges 64,929 33,000 33,000 55,000 60,000 5556 Penalties & Interest - - - - - 5576 Liability Insurance-JPA Share 653,220 621,631 621,631 707,270 742,634 5578 Liability Insurance-Underground Tan 1,203 1,300 1,300 1,300 1,300 5579 Property Insurance 65,572 66,000 66,000 87,455 91,828 5580 Surety Bonds 1,401 1,600 1,600 1,600 1,600 5601 Maintenance-Vehicles 94,661 70,600 70,600 73,000 73,200 5602 Maintenance-Office Equipment 14,234 19,300 19,300 19,800 19,800 5603 Maintenance-Machinery & Equipmen 8,093 17,300 17,300 17,400 17,400 5604 Maintenance-Buildings 29,067 33,900 33,900 35,300 39,100 FISCAL YEAR 2022-23 42Page 376 of 583 FUND SUMMARIES 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET SERVICES & SUPPLIES (Continued) 5605 Maintenance-Grounds 52,410 59,400 59,400 57,210 57,950 5606 Maintenance-Radio Communications 16,327 22,500 22,500 22,750 22,750 5607 Maintenance-Automated Services 70,784 79,800 79,800 88,385 88,385 5608 Gas & Oil 93,132 88,400 88,400 91,400 92,200 5614 Maintenance - PD Remodel - - - - - 5615 Janitorial Services 19,350 16,200 16,200 16,200 16,400 5701 Office Equipment and Furniture 5,794 2,200 2,200 5,000 5,000 5702 Data Processing Equipment 22,497 10,200 10,200 14,240 10,640 Total 6,454,835$ 7,199,231$ 7,351,431$ 9,434,771$ 9,774,816$ DEBT SERVICE 5801 Debt - Principal Payment 98,245$ 258,173$ 258,173$ 268,692$ 265,747$ 5802 Debt - Interest Payment 1,165 2,000 2,000 32,874 20,639 5803 Lease Purchase Payments 29,083 26,088 26,088 8,000 8,000 Total 128,493$ 286,261$ 286,261$ 309,566$ 294,386$ TRANSFERS 5904 Transfers out - CIP Fund 246,048$ 1,144,785$ 1,200,356$ -$ 2,360,000$ 5902 Transfer out - Streets Fund 1,020,352 351,000 351,000 75,000 75,000 5906 Transfers out - USDA City Hall loan 39,996 40,000 40,000 40,000 40,000 5907 Transfers out - OPEB Fund 92,311 - - - - 5909 Transfers out - TBID Fund - - - - - 5973 Stormwater Resource Planning Grant - - - - - Total 1,398,707$ 1,535,785$ 1,591,356$ 115,000$ 2,475,000$ CAPITAL OUTLAY 6001 Office Equipment & Furniture 366$ -$ -$ -$ -$ 6101 Data Processing Equipment - - - - - 6103 Computer Licensing/Software - - - - - 6201 Machinery & Equipment 12,632 145,565 50,565 29,500 149,500 6301 Vehicles - 308,300 308,300 210,000 - 6401 Structures & Improvements - - - - - Total 12,998$ 453,865$ 358,865$ 239,500$ 149,500$ Grand Total 18,845,646$ 23,279,277$ 23,751,613$ 22,188,237$ 25,130,902$ FISCAL YEAR 2022-23 43Page 377 of 583 FUND SUMMARIES ENTERPRISE FUNDS FUND: 612 SEWER 2021-22 FINAL CURRENT PROJECTION 2023-24 2024-25 ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Working Capital 1,122,337$ 1,024,035$ 482,289$ 633,887$ 591,987$ Revenues: Revenues 872,969 1,077,960 1,099,590 1,965,850 1,272,250 Transfers In 20,423 - 246,777 337,250 - Total Revenues 893,392 1,077,960 1,346,367 2,303,100 1,272,250 Expenses: Salaries and Benefits 263,969 244,700 244,700 388,700 402,100 Services and Supplies 130,755 176,040 176,040 201,900 212,900 Debt Service 1,343 - - - - Operating Equipment 593,385 2,500 2,500 49,500 2,500 Capital Improvement Program 57,835 228,828 228,828 1,132,000 282,000 Transfers Out 486,153 542,700 542,700 572,900 531,400 Total Expenditures 1,533,440 1,194,768 1,194,768 2,345,000 1,430,900 Ending Available Working Capital 482,289$ 907,227$ 633,887$ 591,987$ 433,338$ This fund is used to account for maintenance of sewer lines connecting City residents to the South San Luis Obispo County Sanitation District sewer treatment plant. Money is collected from utility bills paid by customers. 2022-23 44Page 378 of 583 FUND SUMMARIES 2021-22 FINAL CURRENT PROJECTION 2023-24 2024-25 ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Working Capital 324,066$ 341,066$ 328,790$ 370,790$ 407,790$ Revenues: Revenues 4,724 42,000 42,000 37,000 37,000 Transfers In - - - - Total Revenues 4,724 42,000 42,000 37,000 37,000 Expenses: Salaries and Benefits - - - - - Services and Supplies - - - - - Debt Service - - - - - Capital Outlay - - - - - Capital Improvement Program - - - - - Transfers Out - - - - - Total Expenditures - - - - Ending Available Working Capital 328,790$ 383,066$ 370,790$ 407,790$ 444,790$ FUND: 634 SEWER FACILITY 2022-23 This fund is used to account for the accumulation of sewer facility revenues to be used in capital improvement projects in the City. Money is collected from development to offset the impacts new development has on the sewer collection system. 45Page 379 of 583 FUND SUMMARIES FUND: 640 WATER 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Working Capital 3,867,001 1,315,076$ 3,011,897 3,981,134$ 4,161,306 Revenues: Revenues 6,703,369 7,873,037 7,873,037 7,944,693 8,507,590 Transfers In 343,398 417,250 2,943,355 - - Total Revenues 7,046,767 8,290,287 10,816,392 7,944,693 8,507,590 Expenses: Salaries and Benefits 679,074 833,200 833,200 757,300 780,800 Services and Supplies 651,098 800,440 800,440 1,064,400 1,569,300 Debt Service 19 - - - - Capital Outlay 310,173 1,200 1,200 32,500 45,000 Capital Improvement Program 362,331 1,362,622 2,371,687 43,800 430,000 Transfers Out 5,899,174 6,058,355 5,840,628 5,866,521 5,954,185 Total Expenditures 7,901,870 9,055,817 9,847,155 7,764,521 8,779,285 Ending Available Working Capita 3,011,897 549,546$ 3,981,134 4,161,306$ 3,889,611 This fund is used to account for the activities associated with the transmission and distribution of potable water by the City to its users. Money is collected from utility bills paid by customers. 2022-23 FUND: 641 LOPEZ 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Working Capital 1,706,317$ 1,704,672$ 1,706,778$ 1,706,778$ 1,706,778$ Revenues: Revenues 461 - - Transfers In 3,693,150 3,828,355 3,610,628 3,962,121 4,080,985 Total Revenues 3,693,611 3,828,355 3,610,628 3,962,121 4,080,985 Expenses: Salaries and Benefits - - - - - Services and Supplies 3,693,150 3,828,355 3,610,628 3,962,121 4,080,985 Debt Service - - - - - Capital Outlay - - - - - Capital Improvement Program - - - - - Transfers Out - - - - - Total Expenditures 3,693,150 3,828,355 3,610,628 3,962,121 4,080,985 Ending Available Working Capital 1,706,778$ 1,704,672$ 1,706,778$ 1,706,778$ 1,706,778$ 2022-23 This fund is responsible for the purchase of water from Lopez Dam. The City has a 50.55% share of the water and expense generated by Zone 3 – County of San Luis Obispo’s Flood Control and Water Conservation District. 46Page 380 of 583 FUND SUMMARIES FUND: 642 WATER FACILITY 2021-22 FINAL ADOPTED PROJECTION 2023-24 2024-25 ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Working Capital 1,021,269 1,036,269 1,013,711 736,963$ 801,963$ Revenues: Revenues (7,557) 65,000 65,000 65,000 65,000 Transfers In - - - - - Total Revenues (7,557) 65,000 65,000 65,000 65,000 Expenses: Salaries and Benefits - - - - - Services and Supplies - - - - - Debt Service - - - - - Capital Outlay - - - - - Capital Improvement Program - - - - - Transfers Out - 269,750 341,748 - - Total Expenditures - 269,750 341,748 - - Ending Available Working Capital 1,013,711$ 831,519$ 736,963$ 801,963$ 866,963$ This fund is used to account for the accumulation of water facility revenues to be used in capital improvement projects in the City. Money is collected from development to offset the impacts new development has on the water distribution system. 2022-23 47Page 381 of 583 FUND SUMMARIES SPECIAL REVENUE FUNDS 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 341,820$ 359,019$ 354,561$ 405,561$ 426,561$ Revenues: Revenues 12,741 51,000 51,000 21,000 26,000 Transfers In - - - - - Total Revenues 12,741 51,000 51,000 21,000 26,000 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance 12,741 51,000 51,000 21,000 26,000 Ending Fund Balance 354,561$ 410,019$ 405,561$ 426,561$ 452,561$ This fund accounts for impact fees collected from developers for the expansion of the existing fire station in order to serve future development. 2022-23 FUND: 210 FIRE PROTECTION IMPACT FEES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 193,039$ 194,889$ 192,065$ 193,515$ 19,965$ Revenues: Revenues 40,647 40,200 40,200 45,200 46,200 Transfers In - - - - - Total Revenues 40,647 40,200 40,200 45,200 46,200 Expenditures: Salaries and Benefits - - - Services and Supplies 41,621 16,800 38,750 218,750 39,900 Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 41,621 16,800 38,750 218,750 39,900 Change in Fund Balance (974) 23,400 1,450 (173,550) 6,301 Ending Fund Balance 192,065$ 218,289$ 193,515$ 19,965$ 26,266$ FUND: 211 PUBLIC ACCESS TELEVISION This fund accounts for fees collected from Charter Communications that are restricted for support of public, education, and government access programming and equipment. 2022-23 48Page 382 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET B UDGET BUDGET Beginning Fund Balance 53,433$ 58,734$ 54,271$ 59,571$ 64,871$ Revenues: Revenues 838 5,300 5,300 5,300 5,300 Transfers In - - - - Total Revenues 838 5,300 5,300 5,300 5,300 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance 838 5,300 5,300 5,300 5,300 Ending Fund Balance 54,271$ 64,034$ 59,571$ 64,871$ 70,171$ This fund accounts for impact fees collected from developers for the expansion of the existing police facility in order to serve future development. FUND: 212 POLICE PROTECTION IMPACT FEES 2022-23 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 1,337,995$ 1,443,994$ 1,417,202$ 1,508,202$ 1,564,202$ Revenues: Revenues 79,207 91,000 91,000 56,000 56,000 Transfers In - - - Total Revenues 79,207 91,000 91,000 56,000 56,000 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance 79,207 91,000 91,000 56,000 56,000 Ending Fund Balance 1,417,202$ 1,534,994$ 1,508,202$ 1,564,202$ 1,620,202$ This fund accounts for the receipts of park-in-lieu fees (Quimby) and grant revenues that are used for construction, park acquisition, and development of park facilities. FUND: 213 PARK DEVELOPMENT 2022-23 49Page 383 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 308,247$ 164,196$ 215,690$ 206,590$ 182,490$ Revenues: Revenues 23,063 70,900 50,900 50,900 50,900 Transfers In - - - - - Total Revenues 23,063 70,900 50,900 50,900 50,900 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - 75,000 62,000 Capital Outlay - - - - - Transfers Out 115,620 126,000 60,000 - - Total Expenditures 115,620 126,000 60,000 75,000 62,000 Change in Fund Balance (92,557) (55,100) (9,100) (24,100) (11,100) Ending Fund Balance 215,690$ 109,096$ 206,590$ 182,490$ 171,390$ Impact fees collected from developers for park improvements are to be used to maintain the adopted level of service for neighborhood and community parks of 4.0 acres per thousand population. This fund accounts for the receipt and use of these monies. FUND: 214 PARK IMPROVEMENT 2022-23 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 25,260$ 29,714$ 26,485$ 30,685$ 32,885$ Revenues: Revenues 1,225 4,200 4,200 2,200 2,200 Transfers In - - - - Total Revenues 1,225 4,200 4,200 2,200 2,200 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance 1,225 4,200 4,200 2,200 2,200 Ending Fund Balance 26,485$ 33,914$ 30,685$ 32,885$ 35,085$ 2022-23 This fund accounts for impact fees collected from developers and used for recreation facilities in order to maintain the adopted level of service of recreation/community c enter facilities of 542 square feet per thousand population. FUND: 215 RECREATION COMMUNITY CENTER 50Page 384 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 40,467$ 39,156$ 39,156$ 29,221$ 23,086$ Revenues: Revenues 8,767 9,500 9,500 10,000 10,000 Transfers In - - - - - Total Revenues 8,767 9,500 9,500 10,000 10,000 Expenditures: Salaries and Benefits - - - - - Services and Supplies 6,982 14,535 14,535 14,535 14,535 Capital Outlay - - - - - Transfers Out 3,096 4,900 4,900 1,600 1,600 Total Expenditures 10,078 19,435 19,435 16,135 16,135 Change in Fund Balance (1,311) (9,935) (9,935) (6,135) (6,135) Ending Fund Balance 39,156$ 29,221$ 29,221$ 23,086$ 16,951$ FUND: 216 GRACE LANE ASSESSMENT DISTRICT This fund accounts for the landscape maintenance within the Grace Lane housing tract. A special benefit assessment is levied on property owners to pay for landscape maintenance expenditures. 2022-23 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 1,287$ 4,164$ 4,418$ 4,418$ 3,218$ Revenues: Revenues 5,732 5,900 5,900 5,900 5,900 Transfers In - - - - - Total Revenues 5,732 5,900 5,900 5,900 5,900 Expenditures: Salaries and Benefits - - - - - Services and Supplies 2,601 5,700 5,700 5,700 5,700 Capital Outlay - - - - - Transfers Out - 200 200 1,400 1,400 Total Expenditures 2,601 5,900 5,900 7,100 7,100 Change in Fund Balance 3,131 - - (1,200) (1,200) Ending Fund Balance 4,418$ 4,164$ 4,418$ 3,218$ 2,018$ FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS 2022-23 This fund accounts for the landscape maintenance of parkways within two housing tracts. A special benefit assessment is levied on property owners to pay for landscape maintenance expenditures. 51Page 385 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 463,760$ 471,360$ 475,734$ 483,334$ 495,154$ Revenues: Revenues 37,240 46,500 46,500 46,500 46,500 Transfers In - - - - - Total Revenues 37,240 46,500 46,500 46,500 46,500 Expenditures: Salaries and Benefits - - - - - Services and Supplies 19,170 30,000 30,000 32,380 32,380 Capital Outlay - - - - - Transfers Out 6,096 8,900 8,900 2,300 252,300 Total Expenditures 25,266 38,900 38,900 34,680 284,680 Change in Fund Balance 11,974 7,600 7,600 11,820 (238,180) Ending Fund Balance 475,734$ 478,960$ 483,334$ 495,154$ 256,974$ 2022-23 FUND: 219 PARKSIDE ASSESSMENT DISTRICT This fund accounts for revenue derived from annual assessments, which are used to pay the cost incurred by the City for landscape maintenance. 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 90,338$ -$ 81,326$ 244,024$ 282,790 Revenues: Revenues 970,471 799,352 891,066 992,435 1,027,100 Transfers In 471,048 576,000 576,000 475,000 500,000 Total Revenues 1,441,519 1,375,352 1,467,066 1,467,435 1,527,100 Expenditures: Salaries and Benefits 504,575 483,700 523,100 547,200 565,000 Services and Supplies 263,827 436,900 364,168 332,800 522,700 Debt Service 28,545 - - 8,369 8,369 Capital Outlay - - - - - Transfers Out 653,584 456,167 417,100 540,300 561,100 Total Expenditures 1,450,531 1,376,767 1,304,368 1,428,669 1,657,169 Change in Fund Balance (9,012) (1,415) 162,698 38,766 (130,069) Ending Fund Balance 81,326$ (1,415)$ 244,024$ 282,790$ 152,721 FUND: 220 STREETS (GAS TAX) This fund accounts for receipts and expenditures of money apportioned by the State under Streets and Highway Code. The use of gas tax revenues can only be used to construct and maintain streets, roads and highways. 2022-23 52Page 386 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 1,139,198$ 1,153,198$ 1,130,771$ 1,186,771$ 1,222,771 Revenues: Revenues (8,427) 56,000 56,000 36,000 36,000 Transfers In - - - - - Total Revenues (8,427) 56,000 56,000 36,000 36,000 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance (8,427) 56,000 56,000 36,000 36,000 Ending Fund Balance 1,130,771$ 1,209,198$ 1,186,771$ 1,222,771$ 1,258,771 FUND: 222 TRAFFIC SIGNALIZATION 2022-23 This fund accounts for traffic signalization assessment levied against developments for the future cost of traffic signals. 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 153,760$ 154,260$ 152,089$ 152,589$ 153,089 Revenues: Revenues (1,671) 500 500 500 500 Transfers In - - - - - Total Revenues (1,671) 500 500 500 500 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance (1,671) 500 500 500 500 Ending Fund Balance 152,089$ 154,760$ 152,589$ 153,089$ 153,589$ This fund accounts for developer traffic mitigation measure fees charged as a result of an environmental review. FUND: 223 TRAFFIC CIRCULATION 2022-23 53Page 387 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 2,601,058$ 1,848,589$ 2,587,414$ 1,359,946$ 1,419,946$ Revenues: Revenues (13,644) 150,000 150,000 60,000 60,000 Transfers In - - - - - Total Revenues (13,644) 150,000 150,000 60,000 60,000 Expenditures: Salaries and Benefits - - - - - Debt Service - - - - - Capital Outlay - - - - - Transfers Out - 831,219 1,377,468 - - Total Expenditures - 831,219 1,377,468 - - Change in Fund Balance (13,644) (681,219) (1,227,468) 60,000 60,000 Ending Fund Balance 2,587,414$ 1,167,370$ 1,359,946$ 1,419,946$ 1,479,946$ 2022-23 FUND: 224 TRANSPORTATION FACILITY IMPACT This fund accounts for developer impact fees (AB1600 fees) paid to protect the public health, safety, and welfare by maintaining the existing level of public services for existing and future residents within the City of Arroyo Grande. FUND: 225 TRANSPORTATION 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 540,130$ 965,130$ 967,679$ 1,248,679$ 1,363,679$ Revenues: Revenues 660,553 364,000 514,000 515,000 516,000 Transfers In - - - - - Total Revenues 660,553 364,000 514,000 515,000 516,000 Expenditures: Salaries and Benefits - - - - - Services and Supplies - 15,000 - - - Debt Service - - - - - Capital Outlay - - - - - Transfers Out 233,004 233,000 233,000 400,000 425,000 Total Expenditures 233,004 248,000 233,000 400,000 425,000 Change in Fund Balance 427,549 116,000 281,000 115,000 91,000 Ending Fund Balance 967,679$ 1,081,130$ 1,248,679$ 1,363,679$ 1,454,679$ This revenue source is provided by the San Luis Obispo County of Government’s (SLOCOG) Local Transportation Fund (LTF). The annual appropriation is restricted to transportation systems, including transit, pedestrian, street and road maintenance. 2022-23 54Page 388 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 369,799$ 249,499$ 270,767$ 204,333$ 119,033$ Revenues: Revenues 13,389 77,000 77,000 52,000 52,000 Transfers In - - - - - Total Revenues 13,389 77,000 77,000 52,000 52,000 Expenditures: Salaries and Benefits - - - - Services and Supplies 112,420 137,300 143,434 137,300 137,300 Debt Service - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 112,420 137,300 143,434 137,300 137,300 Change in Fund Balance (99,032) (60,300) (66,434) (85,300) (85,300) Ending Fund Balance 270,767$ 189,199$ 204,333$ 119,033$ 33,733$ 2022-23 FUND: 226 WATER NEUTRALIZATION IMPACT The City requires development projects that increase total water consumption in the City to “neutralize” that demand by reducing water consumption in existing development by an e quivalent amount or by paying a fee in-lieu of performing water consumption reductions. This fund accounts for the amount collected from developers and is used towards the City’s water conservation efforts. 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 5,891$ 404$ 5,891$ 5,891$ 5,891$ Revenues: Revenues - - - - - Transfers In - - - - - Total Revenues - - - - - Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance - - - - - Ending Fund Balance 5,891$ 404$ 5,891$ 5,891$ 5,891$ This fund accounts for impact fees paid by development and are restricted to improving drainage within the City. FUND: 231 DRAINAGE FACILITY 2022-23 55Page 389 of 583 FUND SUMMARIES 2020-21 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 1,099,746$ 1,151,565$ 1,145,827$ 1,172,327$ 1,198,827$ Revenues: Revenues 46,081 26,500 26,500 26,500 26,500 Transfers In - - - - - Total Revenues 46,081 26,500 26,500 26,500 26,500 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance 46,081 26,500 26,500 26,500 26,500 Ending Fund Balance 1,145,827$ 1,178,065$ 1,172,327$ 1,198,827$ 1,225,327$ This fund accounts for monies paid by developers in meeting the City's mandatory affordable housing requirements. FUND: 232 IN-LIEU AFFORDABLE HOUSING 2022-23 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 19,943$ 20,004$ 19,658$ 19,658$ 19,658$ Revenues: Revenues (285) - - - - Transfers In - - - - - Total Revenues (285) - - - - Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures - - - - - Change in Fund Balance (285) - - - - Ending Fund Balance 19,658$ 20,004$ 19,658$ 19,658$ 19,658$ FUND: 233 IN-LIEU UNDERGROUND UTILITY 2022-23 This fund accounts for monies paid by developers in meeting the City's underground utility requirements. 56Page 390 of 583 FUND SUMMARIES 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 328,350$ 325,075$ 405,833$ 383,583$ 367,833$ Revenues: Revenues 290,014 147,650 270,750 309,750 319,050 Transfers In - - - - - Total Revenues 290,014 147,650 270,750 309,750 319,050 Salaries and Benefits - - - - Services and Supplies 204,527 221,500 285,000 275,500 275,500 Debt Service - - - - - Capital Outlay - - - - - Transfers Out 8,004 8,000 8,000 50,000 50,000 Total Expenditures 212,531 229,500 293,000 325,500 325,500 Change in Fund Balance 77,483 (81,850) (22,250) (15,750) (6,450) Ending Fund Balance 405,833$ 243,225$ 383,583$ 367,833$ 361,383$ FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT The purpose of the Tourism Business Improvement District (TBID) is to provide projects, programs and activities that benefit lodging businesses located and operating within the City of Arroyo Grande. A two percent (2%) assessment is levied on all lodging businesses of the rent charged by the operator per occupied room per night for all transient occupancies. Revenue collected is used to promote the lodging industry within the City. 2022-23 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 1,601,901$ 45,950$ 1,291,275$ 0$ 58,000$ Revenues: Revenues (13,048) 78,000 78,000 58,000 58,000 Transfers In - - - - - Total Revenues (13,048) 78,000 78,000 58,000 58,000 Expenditures: Services and Supplies - - - - - Debt Service - - - - - Capital Outlay - - - - - Transfers Out 297,578 700,000 1,369,275 - - Total Expenditures 297,578 700,000 1,369,275 - - Change in Fund Balance (310,626) (622,000) (1,291,275) 58,000 58,000 Ending Fund Balance 1,291,275$ (576,050)$ 0$ 58,000$ 116,000$ FUND: 241 WATER AVAILABILITY FUND Pursuant to the provisions of Section 38743 of the Government Code, water availability charges is a “special charge” which is levied to each parcel of property not served with city water. These charges are restricted for the sole purpose of expanding water supply such as desalination plant, recycled water, scalping plant, etc. 2022-23 57Page 391 of 583 FUND SUMMARIES 2020-21 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 17,242$ 17,242$ 17,242$ 17,242$ 17,242 Revenues: Revenues - - 53,341 56,749 - Transfers In - - - - - Total Revenues - - 53,341 56,749 - Expenditures: Salaries and Benefits - - - - - Services and Supplies - - - - Debt Service - - - - - Capital Outlay - - - - - Transfers Out - - 53,341 56,749 12,391 Total Expenditures - - 53,341 56,749 12,391 Change in Fund Balance - - - - (12,391) Ending Fund Balance 17,242$ 17,242$ 17,242$ 17,242$ 4,851 2022-23 FUND: 250 CDBG GRANT FUND This fund accounts for revenues and expenditures related to Community Development Block Grant (CDBG) Funds. The program is a flexible program that provides the City with resources to address a wide range of unique community development needs. 58Page 392 of 583 FUND SUMMARIES 2021-22 FINAL CURRENT PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance -$ 1,091,441$ 1,545,875$ 1,453,900$ 0$ Revenues: Revenues 2,150,121 2,150,121 2,150,121 - - Transfers In - - - - - Total Revenues 2,150,121 2,150,121 2,150,121 - - Expenditures: Salaries and Benefits - - - - - Services and Supplies 31,643 594,391 562,748 - - Capital Outlay - - - - - Transfers Out 572,603 1,745,590 1,679,348 1,453,900 - Total Expenditures 604,246 2,339,981 2,242,096 1,453,900 - Change in Fund Balance 1,545,875 (189,861) (91,975) (1,453,900) - Ending Fund Balance 1,545,875$ 901,580$ 1,453,900$ 0$ 0$ This fund accounts for American Rescue Plan Act (ARPA) funds. On March 11, 2021 President Biden signed ARPA into law. ARPA is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To support the immediate pandemic response, bring back jobs, and lay the groundwork for a strong and equitable recovery, ARPA established the Coronavirus State and Local Recovery Fund, designed to deliver $350 billion to state, local, territorial, and Tribal governments to bolster their response to the COVID-19 emergency and recover from the economic impacts caused by the public health crisis. This legislation provided $27 billion in federal money to the State of California. The State will allocate $1.2 billion to non-entitlement units of local government (NEUs). As an NEU, Arroyo Grande is eligible to receive $4,300,241. FUND: 260 AMERICAN RESCURE PLAN ACT (ARPA) 2022-23 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 397,272$ 388,071$ 533,489$ 377,289$ 398,789$ Revenues: Revenues 158,663 140,800 140,800 140,800 140,800 Transfers In - - 4,000 - - Total Revenues 158,663 140,800 144,800 140,800 140,800 Expenditures: Salaries and Benefits - - - - - Services and Supplies - - 26,000 - - Capital Outlay 22,446 - - - - Transfers Out - 125,000 275,000 119,300 - Total Expenditures 22,446 125,000 301,000 119,300 - Change in Fund Balance 136,217 15,800 (156,200) 21,500 140,800 Ending Fund Balance 533,489$ 403,871$ 377,289$ 398,789$ 539,589$ FUND: 271 STATE COPS BLOCK GRANT 2022-23 This fund accounts for the receipt and use of monies from the State of California restricted to the purchase of police equipment and technology for crime prevention. 59Page 393 of 583 FUND SUMMARIES AGENCY FUNDS 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance (2,342,921)$ (2,567,372)$ (2,567,372)$ (2,569,372)$ (2,571,372)$ Revenues: Revenues - 412,944 412,944 412,944 412,944 Transfers In - - - - - Total Revenues - 412,944 412,944 412,944 412,944 Expenditures: Salaries and Benefits - - - - - Services and Supplies 6,854 2,000 2,000 2,000 2,000 Debt Service 182,943 382,944 382,944 382,944 382,944 Capital Outlay - - - - - Transfers Out 30,000 30,000 30,000 30,000 30,000 Total Expenditures 219,797 414,944 414,944 414,944 414,944 Change in Fund Balance (219,797) (2,000) (2,000) (2,000) (2,000) Ending Fund Balance (2,562,718)$ (2,569,372)$ (2,569,372)$ (2,571,372)$ (2,573,372)$ 2022-23 FUND: 286 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY This private-purpose trust fund was created to hold the assets of the former redevelopment agency of the City of Arroyo Grande until they are distributed to other units of state and local government after the payment of enforceable obligations have been made. 60Page 394 of 583 FUND SUMMARIES 2021-22 FINAL OR IGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 1,594,478$ 1,620,934$ 1,620,934$ 1,619,534$ 1,618,034$ Revenues: Revenues 27,859 - - - - Transfers In - - - Total Revenues 27,859 - - - - Expenditures: Salaries and Benefits - - - - - Services and Supplies 1,491 1,400 1,400 1,500 1,500 Debt Service - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 1,491 1,400 1,400 1,500 1,500 Ending Fund Balance 1,620,847$ 1,619,534$ 1,619,534$ 1,618,034$ 1,616,534$ FUND: 287 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY - HOUSING FUNCTION This private-purpose trust fund was created to hold the housing assets of the former redevelopment agency of the City of Arroyo Grande until they are distributed to other units of state and local government after the payment of enforceable obligations have been made. 2022-23 2021-22 FINAL ORIGINAL PROJECTION 2023-24 2024-25 ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 2,029$ 4,819$ 4,819$ 147,019$ 147,719$ Revenues: Revenues 11,352 8,500 152,500 11,000 11,000 Transfers In (104) - - - Total Revenues 11,248 8,500 152,500 11,000 11,000 Expenditures: Salaries and Benefits - - - - - Services and Supplies 4,807 4,400 4,400 4,400 4,400 Capital Outlay - - - - - Transfers Out 5,904 5,900 5,900 5,900 5,900 Total Expenditures 10,711 10,300 10,300 10,300 10,300 Ending Fund Balance 2,565$ 3,019$ 147,019$ 147,719$ 148,419$ FUND: 751 DOWNTOWN PARKING This agency fund collects assessments from Arroyo Grande Village merchants for the maintenance of the Village parking lots for the Downtown Village Merchants 2022-23 61Page 395 of 583 Interfund TransfersFY 2023-24 Personnel Operating Cost Allocation CIP Other General Fund (010) 4901 Personnel Transfers 798,800 4903 Cost Allocation 1,974,466 4909 Transfers In - TBID Fund 42,500 3,000 4950 Transfers In - Sales Tax Fund 268,300 4952 Transfers In - RDA Successor Fund 30,000 5902 Operating Transfers - Streets Fund (75,000) 5904 Transfers out - CIP Fund 5906 Transfers out - USDA City Hall loan (40,000) 5909 Transfers out - TBID Fund Sewer Fund (612) 5901 Personnel Transfers (189,700) 5903 Cost Allocation Transfers (330,700) 5904 Transfers out - CIP Fund (47,500) 5906 Transfers out - USDA City Hall loan (5,000) Water Fund (640) 5901 Personnel Transfers (517,600) 5903 Cost Allocation Transfers (1,333,100) 5904 Transfers out - CIP Fund (47,500) 5906 Transfers Out - USDA City Hall Loan (8,800) 5913 Transfers Out - Lopez Fund (3,962,121) Lopez Fund (641) 4940 Transfers In - Water Fund 3,962,121 Grace Lane Assessment District (216) 5903 Cost Allocation Transfers (1,600) Landscape Maintenance District (217) 5903 Cost Allocation Transfers (1,400) Local Sales Tax Fund (218) 5904 Transfers out - CIP Fund (1,880,972) 5906 Transfers Out - USDA City Hall Loan (20,000) 5910 Transfers Out - General Fund (208,300) Parkside Assessment District (219) 5903 Cost Allocation Transfers (2,300) Streets (Gas Tax) (220) 4902 Operating Transfer In Transportation 400,000 4903 Operating Transfer In - General Fund 75,000 5901 Personnel Transfers (87,000) 5903 Transfer out - CIP Fund (453,300) 5910 Transfers Out - General Fund (299,466) Transportation (225) 5902 Operating Transfers (400,000) 62Page 396 of 583 Interfund TransfersFY 2023-24 Personnel Operating Cost Allocation CIP Other TBID Fund (240) 5901 Personnel Transfers (47,000) 5910 Transfer out - General Fund (3,000) COPS Fund (271) 5904 Transfers out - CIP Fund (119,300) CIP Fund (350) 4920 Streets Fund 453,300 4929 COPS Fund 119,300 4930 Sewer Fund 47,500 4940 Water Fund 47,500 4950 Sales Tax 1,820,972 Downtown Parking Fund (751) 5903 Cost Allocation Transfers (5,900) USDA City Hall Loan Fund (472) 4910 Transfer In - General Fund 40,000 4930 Sewer Fund 5,000 4940 Water Fund 8,800 4950 Sales Tax 20,000 RDA Successor Fund (286) 5910 Transfers Out - General Fund (30,000) Total - - - - - 63Page 397 of 583 Interfund TransfersFY 2024-25 Personnel Operating Cost Allocation CIP Other General Fund (010) 4901 Personnel Transfers 823,900 4903 Cost Allocation 2,014,000 4909 Transfers In - TBID Fund 42,500 3,000 4950 Transfers In - Sales Tax Fund 274,700 4952 Transfers In - RDA Successor Fund 30,000 5902 Operating Transfers - Streets Fund (75,000) 5904 Transfers out - CIP Fund (2,360,000) 5906 Transfers out - USDA City Hall loan (40,000) Sewer Fund (612) 5901 Personnel Transfers (196,200) 5903 Cost Allocation Transfers (330,700) 5906 Transfers out - USDA City Hall loan (5,000) Water Fund (640) 4943 Transfer In - Water Availability Fund 5901 Personnel Transfers (531,300) 5903 Cost Allocation Transfers (1,333,100) 5906 Transfers Out - USDA City Hall Loan (8,800) 5913 Transfers Out - Lopez Fund (4,080,985) Lopez Fund (641) 4940 Transfers In - Water Fund 4,080,985 Grace Lane Assessment District (216) 5903 Cost Allocation Transfers (1,600) Landscape Maintenance District (217) 5903 Cost Allocation Transfers (1,400) Local Sales Tax Fund (218) 5904 Transfers out - CIP Fund (3,622,879) 5906 Transfers Out - USDA City Hall Loan (20,000) 5910 Transfers Out - General Fund (214,700) Parkside Assessment District (219) 5903 Cost Allocation Transfers (2,300) 5904 Transfers out - CIP Fund (250,000) Streets (Gas Tax) (220) 4902 Operating Transfer In Transportation 425,000 4903 Operating Transfer In - General Fund 75,000 5901 Personnel Transfers (91,900) 5903 Transfer out - CIP Fund (469,200) 5910 Transfers Out - General Fund (339,000) Transportation (225) 5902 Operating Transfers (425,000) 64Page 398 of 583 Interfund TransfersFY 2024-25 Personnel Operating Cost Allocation CIP Other TBID Fund (240) 5901 Personnel Transfers (47,000) 5910 Transfer out - General Fund (3,000) CIP Fund (350) 4910 General Fund 2,360,000 4920 Streets Fund 450,000 4930 Sewer Fund 282,000 4940 Water Fund 430,000 4950 Sales Tax 3,120,079 Downtown Parking Fund (751) 5903 Cost Allocation Transfers (5,900) USDA City Hall Loan Fund (472) 4910 Transfer In - General Fund 40,000 4930 Sewer Fund 5,000 4940 Water Fund 8,800 4950 Sales Tax 20,000 RDA Successor Fund (286) 5910 Transfers Out - General Fund (30,000) Total - - - - - 65Page 399 of 583 The Administration of Your City Government INTRODUCTION Ci�es are a deliberate democra�c choice to provide local enhanced public services above and beyond what the State can supply through the legislature and the County Board of Supervisors. In order to effec�vely operate business func�ons, the City of Arroyo Grande is organized into three departments (City Administra�on, Legisla�ve and Informa�on Services, and Administra�ve Services) that are the core of an effec�ve government structure. The City Council Your City government is entrusted to five elected officials that serve as the City Council – A Mayor (elected every two years) and four City Council Members (elected to represent one of four electoral districts every four years on staggered elec�on schedules). These five elected officials make all policy decisions for the City. The Mayor is the ceremonial head of the City and is equal to the other City Council Members when it comes to power to make policy. In addi�on to interac�ng with the community and preparing for and atending City Council mee�ngs, all City Council Members also serve on other government bodies such as the South San Luis Obispo County Sanita�on District, Five Ci�es Fire Authority, the Air Pollu�on Control District, and the Integrated Waste Management Authority. City Council Members receive a small s�pend to cover minor expenses of office. Addi�onally, each City Council Member is offered health insurance and they are enrolled in a non-CalPERS re�rement plan. City Attorney The City Atorney is a professional specializing in the area of Municipal Law. The City Council appoints a city atorney to whom it turns to for legal advice. The City Atorney atends Council mee�ngs to advise on points of the law and to ensure that all proper procedures are maintained. The City Atorney also provides legal advice and represents the City Council, City Manager, City departments and other City boards and commissions on legal maters. The City Atorney is responsible for dra�ing ordinances, reviewing contracts, and prosecu�ng municipal code viola�ons. Retiree Health This program accounts for the City’s obliga�ons to re�rees for post-employment benefits other than pensions. The City provides minimal health contribu�ons for re�rees that have met certain criteria related to years of service. 66Page 400 of 583 The Administration of Your City Government 45 CITY MANAGER PURPOSE Support the City Council in carrying out the community’s vision by identifying policy issues, analyzing and recommending solutions to those issues, implementing the Council’s direction and managing the operation of the organization. SERVICES AND STRUCTURE The City Manager’s Office consists of the following programs: City Management Provide citywide leadership and coordina�on to the City organiza�on; provide policy development support for the City Council; implement economic development ini�a�ves; and represent the City's interests in local and regional issues. Human Resources Develop, implement, and support programs and processes that add value to the City and its employees; ensure organiza�onal compliance with employment laws and regula�ons; coordinate employee training and development; and develop policies and procedures to ensure a safe and welcome workplace. FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS • Creation of the Central Coast Blue Regional Recycled Water Authority, participation in a joint City Council Meeting, and selection of the General Manager of the Authority • Completion of an organizational assessment of the Five Cities Fire Authority (FCFA) and transition of the FCFA through Oceano’s exit from the Joint Powers Authority, including the preparation of an Amended and Restated FCFA Joint Powers Agreement, a fee-for-service agreement with Oceano, and an agreement addressing ongoing liabilities following Oceano’s exit from the JPA • Coordination of the City’s response to the winter 2023 storm emergencies • Completion of a Request for Proposals and new agreement for City Attorney services • Completion of a Citywide Compensation Study • Facilitated Council goal setting process, as well as updates on current Fiscal Year (FY) goals • Development of coordinated work plan process to implement Council goals for FY 2023-25 PERFORMANCE MEASURES Measure FY 21-22 Actual FY 22-23 Projected Actual FY 23-24 Target FY 24-25 Target 1 City Manager’s Office will hold in person meetings with community groups, organizations, and partners 12* 36 24 24 2 Number of DEIJ Trainings offered to City staff N/A 4 4 4 3 Number of Vacant Positions 6 7 5 5 * FY 21-22 actuals were lower due to COVID 19 restrictions 67Page 401 of 583 The Administration of Your City Government 46 FY 2023-25 DEPARTMENT WORK PLAN Strategic Goal Task/Action Timeline for Completion Standard Operations Participate in FCFA Management Committee Ongoing Standard Operations Ensure recommendations of Baker Tilly for the FCFA are scheduled and completed Begin 1Q FY2023-24, complete 4Q FY2023-24 Standard Operations Update the City's Emergency Operations Plan Obtain grant funding for a consultant to prepare an updated EOP; begin 1Q FY2024-25 and complete by 4Q FY2024-25, depending on grant availability. Standard Operations DEIJ Training Conduct training sessions at least once quarterly Standard Operations Work with 5Cities Homeless Coalition on South County Shelter Support efforts to develop a permanent warming shelter location within Arroyo Grande through necessary zoning ordinance amendments and use of ARPA funding Standard Operations Support efforts to amend the IWMA JPA to add County as a party Begin 1Q FY2023-24, complete 3Q FY2023-24 Standard Operations Serve on the Central Coast Community Energy (3CE) Policy and Operations Boards 2Q FY 2025-26 Funding 1.1a Evaluate Economic Development Management Services 2Q FY 2023-24 Funding 1.1b Obtain Economic Development Management Services 3Q FY 2023-24 Funding 1.1c Support Modifications to the AGTBID 2Q FY 2023-24 Funding 1.1c.i. Transition Administration to City staff 1Q FY 2023-24 Funding 1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory Board Structure 2Q FY 2023-24 Funding 1.1d 400 W. Branch Disposition and Development Agreement 4Q FY 2023-24 Funding 1.2a Issue an RFP for a consultant to develop a survey and outreach strategy to community 1Q FY2023-24 Funding 1.2b Award contract with consultant to develop a survey and outreach strategy to community 1Q FY2023-24 68Page 402 of 583 The Administration of Your City Government 47 Strategic Goal Task/Action Timeline for Completion Funding 1.2c Conduct public outreach to the community to communicate need for additional revenue, including facilitation of a Citizen Committee 1Q FY 2024-25 Funding 1.2d Bring Revenue ballot measure to Council for consideration 4Q FY 2023-24 Funding 1.3a Conduct study session with the City Council regarding potential cannabis ordinance 3Q FY 2023-24 Funding 1.3b Prepare and adopt cannabis ordinance, if directed by the City Council 1Q FY 2024-25 Funding 1.3c Evaluate feasibility of a Cannabis Tax 1Q FY 2024-25 Fire Services 2.1a Pursue potential contract with the County to serve Oceano 4Q FY 2023-24 Fire Services 2.2a Consider including Public Safety in proposed Revenue measure 4Q FY 2024-25 Infrastructure 3.1a Consider Community partnership for Mark M. Millis Community Center construction 4Q FY 2023-24 Infrastructure 3.1b Include infrastructure in new Revenue Measure plans and outreach 4Q FY 2024-25 Infrastructure 3.2a Support ongoing development and financing of Central Coast Blue project Ongoing 69Page 403 of 583 The Administration of Your City Government 48 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program City Council 165,460$ 115,800$ 115,800$ 157,500$ 159,300$ Retirees Health 237,673 235,000 235,000 235,000 235,000 City Manager 299,468 465,100 465,100 599,800 613,500 Human Resources 161,247 224,156 224,156 206,200 213,200 City Attorney 262,145 290,000 290,000 294,400 303,142 Total 1,125,993$ 1,330,056$ 1,330,056$ 1,492,900$ 1,524,142$ Expenditures by Category Salary and Benefits 625,373$ 878,400$ 878,400$ 897,500$ 922,300$ Services and Supplies 408,309 451,656 451,656 595,400 601,842 Operating Equipment - - - - - Debt Service - - - - - Capital Items and Transfers 92,311 - - - - Total 1,125,993$ 1,330,056$ 1,330,056$ 1,492,900$ 1,524,142$ Funding Sources General Fund 1,125,993$ 1,330,056$ 1,330,056$ 1,492,900$ 1,524,142$ Personnel Complement Elected Officials: Mayor and City Council 5.0 5.0 5.0 5.0 5.0 Full-time: City Manager 1.0 1.0 1.0 1.0 1.0 Human Resources Manager 1.0 1.0 1.0 1.0 1.0 Management Analyst - 1.0 1.0 1.0 1.0 Contract: City Attorney 1.0 1.0 1.0 1.0 1.0 Total 8.0 9.0 9.0 9.0 9.0 FISCAL YEAR 2022-23 70Page 404 of 583 The Administration of Your City Government 49 LEGISLATIVE & INFORMATION SERVICES PURPOSE Be an effective, valuable communication point for the City Council, the public, and staff; to ensure transparency and access to the legislative process and ensure compliance with applicable State and local laws and regulations relating to municipal elections, open meetings, financial reporting, and access to public records. SERVICES AND STRUCTURE The Legislative & Information Services Department consists of the following programs: City Clerk The City Clerk is the local official who administers democra�c processes, such as elec�ons, access to City records, and all legisla�ve ac�ons, ensuring transparency to the public. The City Clerk also atests, seals, and/or cer�fies official documents; receives and files pe��ons, subpoenas, and summons. The City Clerk serves the City Council, City Manager, City staff, and the public. Public Information Collect, develop, and organize informa�on for dissemina�on to the public through a variety of media including newspapers, newsleters, mailers, social media networks, email, the City website, and Government Access TV Channel. FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS • Administered the November 8, 2022 Municipal Elec�on • Coordinated the transi�on from an at-large to a by-district elec�on system • Coordinated educa�on efforts for Transac�on & Use Tax Measure, Measure D-22 • Overhauled and re-launched the City Facebook Page • Conducted extensive public outreach during the winter 2023 storm events • Completed digi�za�on of all personnel records crea�ng greater records efficiencies • Created Electronic Signature Policy for greater efficiencies in processing agreements, official documents, and internal forms • Launched the first Citywide newsleter in 8 years – the Arroyo Grande Gazete 71Page 405 of 583 The Administration of Your City Government 50 PERFORMANCE MEASURES Measure FY 21-22 Actual FY 22-23 Projected Actual FY 23-24 Target FY 24-25 Target 1 Percentage of Legal Notices published within established timelines 100% 100% 100% 100% 2 Percentage of Public Records Act Requests Processed within required timeframes 100% 100% 100% 100% 3 Citywide Newsletters Issued 0 2 4 4 4 Information spotlights on City website 70 105 90 90 5 Press Releases Issued 166* 70 80 80 6 Total followers on all City social media channels (Joined NextDoor in FY 22-23) Apx 7,800** 14,341 15,000 15,500 *This number of press releases is significantly higher due to the COVID-19 pandemic and the number of County Public Health news releases the City shared **This number is approximate due to the closure of the City’s old Facebook page and relaunch of the new City Facebook page in 2022 FY 2023-25 DEPARTMENT WORK PLAN Strategic Goal Task/Action Timeline for Completion State Mandate In-house Ethics Training for Officials and Staff Ongoing; Winter 2025 for newly electeds/advisory body members/staff State Mandate 2024 General Municipal Election Candidate materials/handbook; Calling of the Election in Spring/Summer 2024; Ballot Measure Resos/Notices Spring/Summer 2024; Candidate nomination meetings Summer 2024; Candidate filing Summer 2024; Election filings and notices Summer 2024-Fall 2024; Candidate Forum Fall 2024; Campaign Statements; Certification of the Election and Council Reorganization Winter 2024 Standard Operations Continue training on Agenda Management Ongoing training for new staff; Host tips/tricks/training refresher by 72Page 406 of 583 The Administration of Your City Government 51 Strategic Goal Task/Action Timeline for Completion Winter 2023; evaluate use of additional modules Standard Operations Develop In-House Records Training for New Staff Host training by Winter 2023 Standard Operations Develop a City Seal Policy Draft Policy for legal/CM review by Fall 2023; Issue by Winter 2024 Standard Operations Update Ticket Policy Draft updated Policy for legal/CM review by Winter 2025; Issue by Spring 2025 Standard Operations Social Media Archiving Evaluate need and options (demos) by Winter 2025; Develop budget request for FY 25-27 budget in Winter of 2025 Standard Operations Translation Services (supports DEIJ initiatives) Evaluate options for translation services for print communications and public meetings by Summer 2023; Select translation service by Fall 2023 Standard Operations Develop Brand Guidelines Develop draft guidelines and templates; convene "user group" for feedback; CM/Director review; Guidelines completion and implementation by Spring 2025 Standard Operations Implement new process for agreement retention through LaserFische Draft process by Winter 2024; convene "user group" for review and feedback; User training; implement by Winter 2025 Standard Operations Broadcasting/Cablecasting Services Evaluate options for broadcasting/cablecasting services for public meetings by Winter 2024; RFP; work with AS IT Standard Operations Explore options for "Open City Hall" platform for community engagement Summer 2024 Funding 1.1c Support Modifications to the AGTBID 2Q FY 2023-24 1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory Board Structure 2Q FY 2023-24 Funding 1.2a Issue an RFP for a consultant to develop a survey and outreach strategy to community 1Q FY2023-24 Funding 1.2b Award contract with consultant to develop a survey 1Q FY2023-24 73Page 407 of 583 The Administration of Your City Government 52 Strategic Goal Task/Action Timeline for Completion and outreach strategy to community Funding 1.2c Conduct public outreach to the community to communicate need for additional revenue, including facilitation of a Citizen Committee 1Q FY 2024-25 Funding 1.2d Bring Revenue ballot measure to Council for consideration 4Q FY 2023-24 Fire Services 2.2a Consider including Public Safety in proposed Revenue measure 4Q FY 2024-25 Infrastructure 3.1b Include infrastructure in new Revenue Measure plans and outreach 4Q FY 2024-25 General Plan Update 4.1a Plan and Host a Kick-Off Meeting with Community 1Q FY 2023-24 74Page 408 of 583 The Administration of Your City Government 53 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program City Clerk 346,425$ 471,275$ 471,275$ 411,260$ 486,260$ Printing/Duplicating 18,918 25,600 25,600 29,900 29,900 Total 365,343$ 496,875$ 496,875$ 441,160$ 516,160$ Expenditures by Category Salary and Benefits 288,941$ 338,300$ 338,300$ 334,400$ 346,500$ Services and Supplies 76,402 158,575 158,575 106,760 169,660 Operating Equipment - - - - - Debt Service - - - - - Capital Items - - - - - Total 365,343$ 496,875$ 496,875$ 441,160$ 516,160$ Funding Sources General Fund 365,343$ 496,875$ 496,875$ 441,160$ 516,160$ Personnel Complement Full-time: Director 1.0 1.0 1.0 1.0 1.0 Exec Asst/Deputy City Clerk 1.0 - - - - Deputy City Clerk/Communicat - 1.0 1.0 1.0 1.0 Part time (FTE): Sr. Office Assistant 0.6 - - - - Executive Secretary - 0.6 0.6 0.6 0.6 Total 2.6 2.6 2.6 2.6 2.6 FISCAL YEAR 2022-23 75Page 409 of 583 The Administration of Your City Government 54 ADMINISTRATIVE SERVICES DEPARTMENT PURPOSE Provide accurate and timely financial and accounting information through the maintenance of appropriate financial systems and effective internal controls to promote the City’s fiscal accountability. To engage in a partnership with the departments to provide technical guidance in an effective, strategic, and fiscally responsible manner for all technology initiatives. SERVICES AND STRUCTURE The Administrative Services Department consists of the following programs: Financial Services The Administra�ve Services Department manages the City's financial systems by providing accurate and �mely ac�ons and informa�on to City Council, opera�ng departments, and the public. Policies, record keeping and repor�ng are carried out in compliance with generally accepted accoun�ng principles and all applicable laws and regula�ons. Areas of responsibility include u�lity billing, cash receip�ng, accounts payable, payroll, budge�ng, business licensing and non-departmental charges that are not directly related to a specific department. Information Technology The Informa�on Technology (IT) Division handles all centralized and many decentralized City technology services, facilita�ng the City's ability to deliver effec�ve and efficient service to the public. IT staff perform maintenance and upgrades of the City's IT network system, ensures network security, supports mul�ple so�ware applica�ons, manages the Citywide IT replacement program purchases, provides technical support City staff members, and completes research and planning for new technology solu�on. FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS • Awarded contract to Tyler Technologies to implement Enterprise ERP • Awarded contract to Willdan Financial Services to update the City’s comprehensive fee schedule, including development impact fees • Awarded a contract to Baker Tilly to provide accoun�ng support and update the Citywide Purchasing Policies • Updated the Local Sales Tax Measure Annual report • Started working with FEMA to receive funding related to the winter 2023 storm events 76Page 410 of 583 The Administration of Your City Government 55 PERFORMANCE MEASURES Measure FY 21-22 Actual FY 22-23 Projected Actual FY 23-24 Target FY 24-25 Target 1 Complete ACFR 180 days after close of fiscal year 04/12/2022 04/11/2023 12/31/2023 12/31/2024 2 Number of A/P checks generated annually 3612 3600 3600 3600 3 Number of payroll checks generated annually 3,429 3,430 3,450 3,450 4 Number of IT tickets processed 769 417 565 575 FY 2023-25 DEPARTMENT WORK PLAN Strategic Goal Task/Action Timeline for Completion Standard Operations Complete Purchasing Policy Update Q1 FY 2023-24 Standard Operations Initiate ERP conversion Initiate Q1 FY 2023-24 Standard Operations Council Adoption of updated User Fees and Development Impact Fees Q1 FY 2023-24 Standard Operations Finalize 2023 ACFR by 12/31/24 Q2 FY 2023-24 Funding 1.2d Bring Revenue ballot measure to Council for consideration 4Q FY 2023-24 1.3c Evaluate feasibility of a Cannabis Tax 1Q FY 2024-25 Fire Services 2.2a Consider including Public Safety in proposed Revenue measure 4Q FY 2024-25 Infrastructure 3.1b Include infrastructure in new Revenue Measure plans and outreach 4Q FY 2024-25 Infrastructure 3.1c Collect FEMA reimbursement for January - March 2023 storm damage 3Q FY2024-25 Infrastructure 3.1d Pursue Grant applications and administration for infrastructure projects Ongoing Infrastructure 3.2a Support ongoing development and financing Ongoing 77Page 411 of 583 The Administration of Your City Government 56 Strategic Goal Task/Action Timeline for Completion of Central Coast Blue project 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program Administrative Services 689,306$ 884,010$ 884,010$ 799,480$ 825,280$ Information Technology 601,973 730,297 730,297 892,900 905,000 Non-Departmental 3,989,880 5,723,421 6,290,757 3,501,400 5,901,637 FCFA (Fire Service)2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 CalPERS UAL payment - - - - - Total 7,333,220$ 9,389,789$ 9,957,125$ 8,040,780$ 10,615,417$ Expenditures by Category Salary and Benefits 2,431,537$ 4,020,035$ 4,587,371$ 2,365,600$ 2,358,800$ Services and Supplies 3,583,688 3,822,169 3,822,169 5,548,580 5,770,017 Operating Eqipment - - - - - Debt Service 11,600 11,800 11,800 11,600 11,600 Capital Items and Transfers 1,306,396 1,535,785 1,535,785 115,000 2,475,000 Total 7,333,220$ 9,389,789$ 9,957,125$ 8,040,780$ 10,615,417$ Funding Sources General Fund 7,333,220$ 9,389,789$ 9,957,125$ 8,040,780$ 10,615,417$ Personnel Complement Full-time: Director 1.0 1.0 1.0 1.0 1.0 Information Tech Manager 1.0 1.0 1.0 1.0 1.0 Accounting Manager 1.0 1.0 1.0 1.0 1.0 Accounting Supervisor - - - - - Senior Accounting Clerk 3.0 3.0 3.0 3.0 3.0 Information Tech Specialist 1.0 1.0 1.0 1.0 1.0 Accounting Clerk - - - - - Total 7.0 7.0 7.0 7.0 7.0 FISCAL YEAR 2022-23 78Page 412 of 583 Public Works PURPOSE The City of Arroyo Grande Public Works Department provides high-quality, cost-effective services that ensure that the design, construction, maintenance and operation of public infrastructure, facilities, and services are responsive to the needs of residents, visitors, businesses, and other City departments. SERVICES AND STRUCTURE The Public Works Department consists of the following programs: Emergency and Day to Day Demands Staff respond to emergency events such as storms and resul�ng flooding, etc. A�er traffic accidents, staff facilitate street closures and debris cleanup. In addi�on, the Department repairs and fills potholes, installs red curbs and street signs. In addi�on, staff maintain all street and traffic ligh�ng. The Department responds to fallen trees or branches within the City limits and also facilitates homeless encampment pos�ng and cleanup. Staff respond to any facility maintenance requests, such as electrical, plumbing, pest control, or other safety issues and disposes of and collects trash within the City limits. Facilities Maintenance Staff conduct all maintenance ac�vi�es at City Facili�es, such as AC/hea�ng maintenance, office pain�ng, moving and assembly of office furniture, trash and sani�za�on of offices and restrooms, and landscape maintenance. The Department also maintains all Public Use facili�es such as the Woman’s Club, Recrea�on building, park facili�es (gazebos, BBQs, picnic tables), and public restrooms (plumbing repairs, graffi� removal, vandalism repair, maintenance, stocking, and sani�za�on). Annual Pavement Management Plan/Street Repairs Program Each year the Department iden�fies street segments that require certain maintenance treatments. The inten�on of this is to perform slurry seal, overlays, and digout repairs to slow the deteriora�on and avoid near-term reconstruc�on. In addi�on to the treatments men�oned above, the Program proposes to include refreshing exis�ng traffic striping and pavement markings on certain arterial streets. Annual Concrete Repairs Program Each year staff iden�fies damaged sidewalks (priority loca�ons: commercial areas, high pedestrian traffic areas, and safe routes to schools) requiring repair to mi�gate the poten�al for trip and fall hazards located in the public right-of-way. Sidewalk gaps are also evaluated for cost and connec�vity, and curb ramp improvements are included to the extent possible. Annual Storm Drain Maintenance Program The City’s storm drain maintenance program includes removal of debris in the City’s 517 storm drain inlets and ou�alls. All maintenance is in prepara�on for storm events, compliance with MS4 permits and allowing drainage to func�on as designed. This also includes maintenance of all 8 City-owned drainage and reten�on basins and other drainage facili�es. Annual Soto Sports Complex Annual Field Maintenance Program Annually, the Department conducts hydro seeding and turf maintenance as well as infield and ou�ield dirt improvements. Staff manage all irriga�on maintenance, fence repairs and field ligh�ng maintenance. 79Page 413 of 583 Public Works Annual Vegetation Maintenance Program Staff conduct annual street, parks, and open space tree and shrub trimming, removal, and plan�ng, fire fuel vegeta�on management at development and interfaces (i.e. Ocean Oaks Condos), as well as turf management at parks. The City has received USA accredita�on as a Tree City. Sewer Lift Station Maintenance All five (5) sewer li� sta�ons are cleaned along with 10 check valves. This maintenance program helps ensure trouble free opera�on of these sta�ons. Water Conservation Programs Cash for Grass projects, Washing Machine Rebates, and Home Water Audits are provided as part of the City’s Water Conserva�on Program. Home water audits help our customers make changes in their current water use to help them con�nue to conserve water. Annual Water System Air/Vacuum Valve Program All of the City’s 130 Air/Vac valves are cleaned and tested for proper opera�on. Air and vacuums formed in the pipeline can have serious effects on the opera�on of the pipeline like pipe failure, pressure build and vibra�on. Air/Vacuum valves allow large volumes of air to be exhausted from or admited into a pipeline as it is being filled or drained. Annual Water Audit Program The Audit is a requirement from the Department of Water Resources. This detailed audit must be validated by a third party cer�fied by the American Water Works Associa�on. Fleet, Equipment, and Fuel Management and Coordination (not FCFA) The Department maintains the Citywide fleet which includes �re and oil changes, brake pads and rotors maintenance, and more complex repairs on equipment. Staff manage the replacement program and surplus vehicles and equipment program (not including FCFA), including the procurement and bids for new vehicles and equipment. The Department manages fuel purchasing, pumps system and fuel dispenser system maintenance, and annually reviews the San Luis Obispo County Air Pollu�on Control District (APCD) Permit. Engineering Division The Division is responsible for the City’s long term City infrastructure, including projects for repair or improvement of exis�ng infrastructure, as well as ensuring new infrastructure, including infrastructure built by new development, meets the City’s standards. FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS • Oak Park and El Camino Real drainage repair • Implementation of water conservation programs and preparation of a Resolution rescinding the declaration of Stage 1 Water Shortage Emergency and related restrictions and penalties • Approval of both the Pavement Management Plan and Concrete Repairs Programs • Safe, responsive, and coordinated response to the winter 2023 storm emergencies • Storm-related debris removal projects in AG Creek 80Page 414 of 583 Public Works PERFORMANCE MEASURES Measure FY 21-22 Actual FY 22-23 Projected Actual FY 23-24 Target FY 24-25 Target 1 Pavement Condition Index 53 54 56 57 2 Pothole repairs (sacks of fill) 76 sacks = 85 pothole repairs 154 sacks = 200+ potholes 200 pothole repairs* 100 pothole repairs 3 Larger in-house pavement repairs 2 yards 7 yard of asphalt hot mix 8 yards of hot mix 3 to 5 yards of hot mix 4 Storm Drain Inlet inspection and maintenance 517 inlets 517 inlets 517 inlets 517 inlets * Pothole estimates in FY 2023-24 are high due to effect of 2023 winter storms FY 2023-25 DEPARTMENT WORK PLAN Strategic Goal Task/Action Timeline for Completion Standard Operations Soto Sports Field Lighting Improvement 4Q FY 2024-25 Standard Operations Expand Charging Stations on Public Property 4Q FY 2024-25 Standard Operations Drainage improvement needs identified during the 2023 Winter Storms 2Q FY 2024-25 Standard Operations Public Works office Space Expansion 4Q FY 2023-24 Standard Operations Negotiate Agreement for an Interconnect with Golden State Water Company 4Q FY 2024-25 Standard Operations Reorganization of Engineering under Public Works 1Q FY 2023-24 State Mandate Maintain Permit Requirements as mandated through the State Regional Water Quality Control Board Ongoing State Mandate SB 1383 Administration Ongoing State Mandate Conduct Speed Surveys 2Q FY 2023-24 Funding 1.1e Complete Transition of Temporary Parklets to Permanent Parklets 1Q FY2023-24 Infrastructure 3.1a Consider Community partnership for Mark M. Millis Community Center construction 4Q FY 2023-24 Infrastructure 3.1b Include infrastructure in new Revenue Measure plans and outreach 4Q FY 2024-25 Infrastructure 3.1d Pursue Grant applications and administration for infrastructure projects Ongoing 81Page 415 of 583 Public Works Strategic Goal Task/Action Timeline for Completion Infrastructure 3.2a Support ongoing development and financing of Central Coast Blue project Ongoing Infrastructure 3.2b NCMA Management Agreement Amendments Ongoing Infrastructure 3.3a.i. Traffic Way Bridge Design 2Q FY 2025-26 Infrastructure 3.3a.ii. Traffic Way Bridge ROW 3Q FY 2023-24 Infrastructure 3.3a.iii. Traffic Way Bridge Construction 2Q FY 2025-26 Infrastructure 3.3b Swinging Bridge Rehabilitation 2Q FY 2024-25 Infrastructure 3.3b.i. Swinging Bridge Rehabilitation NEPA 3Q FY 2023-24 Infrastructure 3.3bii Swinging Bridge Rehabilitation Bid for Construction 3Q FY 2023-24 Infrastructure 3.3b.iii. Swinging Bridge Construction 2Q FY 2024-25 Infrastructure 3.3c Halcyon Complete Streets Infrastructure 3.3c.i. Halcyon Complete Streets Design acquisition 1Q FY 2024-25 Infrastructure 3.3c.ii. Halcyon Complete Streets ROW acquisition 1Q FY 2024-25 Infrastructure 3.3c.iii. Halcyon Complete Streets Construction 2Q FY 2025-26 Infrastructure 3.3d.i. Award ATP Contract to Consultant 4Q FY 2022-23 Infrastructure 3.3d.ii. Final Approval of ATP by Council 3Q FY 2024-25 Infrastructure 3.3e 2022 Pavement Management Program Construction 2Q FY 2023-24 Infrastructure 3.3f 2024 Pavement Management Program Design 3Q FY 2023-24 Infrastructure 3.3g 2024 Pavement Management Program Construction 1Q FY 2024-25 Infrastructure 3.3h Community Safety Camera Network 4Q FY 2024-25 Infrastructure 3.3i Replacement Generator at Station 1 4Q FY 2023-24 Infrastructure 3.3j Lift Station 3 1Q FY 2024-25 Infrastructure 3.3k AG Creek Remediation (Debris removal and bank stabilization) 4Q FY 2023-24 Infrastructure 3.3l Concrete Repair Program 4Q FY 2024-25 Infrastructure 3.3m Concept plan/design for new Mark M. Millis Community Center Building 4Q FY 2023-24 Infrastructure 3.3n CMP Lining Ongoing 82Page 416 of 583 Public Works 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program Public Works Administration 865,803$ 1,075,500$ 1,075,500$ 1,075,175$ 1,109,950$ Engineering - - - 711,600 681,000 Park Maintenance 376,126 640,065 545,065 730,500 707,389 Soto Sports Complex Maint.214,021 241,000 241,000 240,950 235,450 Automotive Shop 175,956 155,600 155,600 181,280 172,000 Government Buildings 192,470 264,900 264,900 222,250 239,550 Total 1,824,377$ 2,377,065$ 2,282,065$ 3,161,755$ 3,145,339$ Expenditures by Category Salary and Benefits 1,279,007$ 1,576,900$ 1,576,900$ 2,092,300$ 2,174,200$ Services and Supplies 508,612 623,100 623,100 844,275 851,139 Operating Eqipment - 177,065 82,065 160,000 120,000 Debt Service 36,758 - - 15,180 - Capital Items - - - 50,000 - Transfers - - - - - Total 1,824,377$ 2,377,065$ 2,282,065$ 3,161,755$ 3,145,339$ Funding Sources General Fund 1,824,377 2,377,065 2,282,065 3,161,755 3,145,339 Funding Source Total 1,824,377$ 2,377,065$ 2,282,065$ 3,161,755$ 3,145,339$ FISCAL YEAR 2022-23 83Page 417 of 583 Public Works 2021-22 2022-23 2022-23 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Complement Public Works Administration Full time: Director of Public Works 1.0 1.0 1.0 1.0 1.0 Administrative Secretary 1.0 1.0 1.0 1.0 1.0 Capital Projects Manager 1.0 1.0 1.0 1.0 1.0 Assistant Capital Projects Manager - 1.0 1.0 1.0 1.0 Subtotal 3.0 4.0 4.0 4.0 4.0 Engineering Full time: City Engineer - - - 1.0 1.0 Associate Engineer - - - 1.0 1.0 Engineering Inspector - - - 1.0 1.0 Subtotal - - - 3.0 3.0 Parks Full time: Public Works Manager 0.5 0.5 0.5 0.5 0.5 Parks, Trees, & Landscape Supervisor - 1.0 1.0 1.0 1.0 Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0 Maintenance Worker 1.0 2.0 2.0 2.0 2.0 Part time (FTE): Maintenance Worker 1.4 0.7 0.7 0.7 0.7 Subtotal 3.9 5.2 5.2 5.2 5.2 Streets Full time: Public Works Manager 0.5 0.5 0.5 0.5 0.5 Streets Maintenance Supervisor - 1.0 1.0 1.0 1.0 Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0 Maintenance Worker 2.0 1.0 1.0 1.0 1.0 Part time (FTE): Maintenance Worker - - - - - Subtotal 3.5 3.5 3.5 3.5 3.5 Soto Sports Complex Full time: Maintenance & Coodination Supervisor - 1.0 1.0 1.0 1.0 Maintenance Worker 2.0 1.0 1.0 1.0 1.0 Subtotal 2.0 2.0 2.0 2.0 2.0 Automotive Shop Full time: Fleet Maintenance Coordinator 1.0 1.0 1.0 1.0 1.0 Subtotal 1.0 1.0 1.0 1.0 1.0 84Page 418 of 583 Public Works 2021-22 2022-23 2022-23 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Government Buildings Full time: Building Maintenance Worker 1.0 1.0 1.0 1.0 1.0 Part time (FTE): Maintenance Worker 0.7 0.7 0.7 0.7 0.7 1.7 1.7 1.7 1.7 1.7 Water Fund Full time: Utilities Manager 1.0 1.0 1.0 1.0 1.0 Public Works Supervisor - 1.0 1.0 1.0 1.0 Public Works Lead Worker 1.0 1.0 1.0 1.0 1.0 Maintenance Worker 5.0 4.0 4.0 4.0 4.0 Part time (FTE): Summer Interns 0.7 0.7 0.7 0.7 0.7 Subtotal 7.7 7.7 7.7 7.7 7.7 Sewer Fund Full time: Maintenance Worker 2.0 2.0 2.0 2.0 2.0 Part time (FTE): Summer Interns 0.7 0.7 0.7 0.7 0.7 Subtotal 2.7 2.7 2.7 2.7 2.7 Department Total 25.5 27.8 27.8 30.8 30.8 85Page 419 of 583 Community Development PURPOSE The Community Development Department is dedicated to promoting a diverse and equitable city while maintaining the City's unique environment and character, and balancing economic opportunities through effective land use planning and development review processes. SERVICES AND STRUCTURE The Community Development Department strives toward its mission through three divisions staffed by highly specialized professionals: Planning Division Professional planners develop new long-range plans and programs for the development or redevelopment of the City based upon the ever-changing needs and wants of the community to enhance the quality of life for our community. This includes: land use, circula�on, housing, economic development, agriculture and open space stewardship. Professional planners review proposed development projects to assure they are designed and will func�on according to the adopted plans of the community. By doing so, new developments must meet high standards. Building and Life Safety Division The State of California mandates that virtually all buildings and structures be constructed to very detailed building codes in order to reduce death, injuries, and damage from improperly designed and constructed buildings and fires, earthquakes, and other natural disasters. The California Building Codes also incorporate many regula�ons to achieve State public policy goals such as disabled access and energy conserva�on. The Division also reviews project plans, issues permits and provides inspec�on services for compliance with City ordinances, fire and life safety codes, Interna�onal Property Maintenance Code and works closely with the Community Services Specialist for code compliance. Community Services Division The Community Services Specialist (CSS) conducts code enforcement for the City. The CSS performs a wide variety of tasks such as providing informa�on, educa�ng the public, and conduc�ng appropriate inves�ga�ons. The CSS inves�gates alleged viola�ons generated by observa�on or public complaints to ensure compliance with regula�ons in the Arroyo Grande Municipal Code (AGMC). The code enforcement aspect also includes the enforcement of regula�ons related to temporary signs and banners; abandoned, junk or inoperable vehicles; unauthorized living in recrea�onal vehicles; grossly unreasonable accumula�ons of garbage, trash, or any other material that creates an unsafe or unhealthy condi�on for the neighborhood or the public in general. FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS • Adop�on of an Accessory Dwelling Unit Ordinance • Adop�on of a Short Term Rental Ordinance • Adop�on of a Tiny Homes on Wheels Ordinance • Adop�on of a Senate Bill 9 Ordinance • Adop�on of the 2022 California Building Codes • Establishment of a Permanent Parklet Program • Comple�on of Dra� Halcyon Complete Streets Plan 86Page 420 of 583 Community Development • Ini�ated a Comprehensive General Plan Update PERFORMANCE MEASURES Measure FY 21-22 Actual FY 22-23 Projected Actual FY 23-24 Target FY 24-25 Target 1 Building Permits Reviewed within 15 days 95% 95% 95% 95% 2 Percent of potential code enforcement cases with investigation initiated within 7 days 95% 95% 95% 95% 3 Percent of discretionary permits with initial completeness review within 30 days 100% 100% 100% 100% FY 2023-25 DEPARTMENT WORK PLAN Strategic Goal Task/Action Timeline for Completion Standard Operations Sign Ordinance PC and CC hearings in 2025 Standard Operations General Plan Annual Report Present to PC in Feb and to CC in March of each year on consent Standard Operations Work with 5Cities Homeless Coalition on South County Shelter Process a Development Code Amendment to allow emergency shelters in Fair Oaks Mixed Use zone with minor use permit. Introduce to CC in July 2023, with possible Adoption in August 2023. Standard Operations Community Services Grants Accept applications Oct-Nov. Convene Review Committee in December. Award grants at CC in January Standard Operations Reevaluate Public Art Guidelines Winter 2025 Standard Operations Draft ADU Ordinance 1Q FY 2023-24 Standard Operations Bring ADU Ordinance to Planning Commission for Approval 2Q FY 2023-24 Standard Operations Bring ADU Ordinance to Council for Approval 3Q FY 2023-24 State Mandate CDBG program Present staff recommendations to CC in Nov/Dec and finalize projects at CC in Feb/Mar State Mandate SB 1383 Enforcement Ongoing Funding 1.1d 400 W. Branch Disposition and Development Agreement 3Q FY 2024-25 87Page 421 of 583 Community Development Strategic Goal Task/Action Timeline for Completion Funding 1.1e Complete Transition of Temporary Parklets to Permanent Parklets 1Q FY2023-24 Funding 1.3a Conduct study session with the City Council regarding potential cannabis ordinance 3Q FY 2023-24 Funding 1.3b Prepare and adopt cannabis ordinance, if directed by the City Council 1Q FY 2024-25 Funding 1.3c Evaluate feasibility of a Cannabis Tax 1Q FY 2024-25 Infrastructure 3.1b Include infrastructure in new Revenue Measure plans and outreach 4Q FY 2024-25 Infrastructure 3.1d Pursue Grant applications and administration for infrastructure projects Ongoing Infrastructure 3.3c Halcyon Complete Streets 2Q FY 2025-26 Infrastructure 3.3c.i. Halcyon Complete Streets Design acquisition 1Q FY 2024-25 Infrastructure 3.3c.ii. Halcyon Complete Streets ROW acquisition 1Q FY 2024-25 Infrastructure 3.3c.iii. Halcyon Complete Streets Construction 2Q FY 2025-26 Infrastructure 3.3d.i. Award ATP Contract to Consultant 4Q FY 2022-23 Infrastructure 3.3d.ii. Final Approval of ATP by Council 3Q FY 2024-25 General Plan Update 4.1a Plan and Host a Kick-Off Meeting with Community 1Q FY 2023-24 General Plan Update 4.2a Management of DEIJ consultant Ongoing General Plan Update 4.3 General Plan Elements 3Q FY 2024-25 General Plan Update 4.4a Survey Local Businesses 4Q FY 2023-24 General Plan Update 4.4b Conduct a Retail Market Analysis 4Q FY 2023-24 General Plan Update 4.5 Climate Action Plan 3Q FY 2025-26 General Plan Update 4.6a Bring code changes to Planning Commission for approval 3Q FY 2025-26 General Plan Update 4.6b Bring draft Ordinance of code revision update to Council 4Q FY 2025-26 General Plan Update 4.7a Complete draft EIR 3Q FY 2024-25 General Plan Update 4.7b Complete final EIR 4Q FY 2024-25 General Plan Update 4.8 Objective Design Standards 1Q FY 2023-24 88Page 422 of 583 Community Development 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program Planning 460,887$ 887,600$ 887,600$ 1,305,982$ 1,334,882$ Engineering 661,724 749,300 749,300 - - Building & Life Safety 403,052 462,700 462,700 470,640 474,140 Total 1,525,663$ 2,099,600$ 2,099,600$ 1,776,622$ 1,809,022$ Expenditures by Category Salary and Benefits 974,301$ 1,366,400$ 1,366,400$ 921,000$ 955,900$ Services and Supplies 551,362 733,200 733,200 855,622 853,122 Operating Eqipment - - - - - Debt Service - - - - - Capital Items and Transfers - - - - - Total 1,525,663$ 2,099,600$ 2,099,600$ 1,776,622$ 1,809,022$ Funding Sources General Fund 1,520,663 2,094,600 2,094,600 1,771,622 1,804,022 TBID 5,000 5,000 5,000 5,000 5,000 Funding Source Total 1,525,663$ 2,099,600$ 2,099,600$ 1,776,622$ 1,809,022$ Personnel Complement Full-time: Director 1.0 1.0 1.0 1.0 1.0 Planning Manager - 1.0 1.0 1.0 1.0 Associate Planner 1.0 1.0 1.0 1.0 1.0 Assistant Planner 1.0 1.0 1.0 1.0 1.0 Community Services Specialist - 1.0 1.0 1.0 1.0 City Engineer 1.0 1.0 1.0 - - Associate Engineer 1.0 1.0 1.0 - - Permit Technician 1.0 1.0 1.0 1.0 1.0 GIS Analyst 1.0 1.0 - - - Engineering Inspector 1.0 1.0 1.0 - - Building Official 1.0 - - - - Building Permit Technician 1.0 1.0 1.0 1.0 1.0 Part time (FTE): Comm. Development Intern 0.5 0.5 0.5 0.5 0.5 Total 10.5 11.5 10.5 7.5 7.5 FISCAL YEAR 2022-23 89Page 423 of 583 Public Safety INTRODUCTION Keeping people safe is a core element of City services. In addition to the City’s efforts to avoid unsafe conditions, the City also provides services that quickly respond when needed. POLICE DEPARTMENT PURPOSE The purpose of the Arroyo Grande Police Department is to maintain public peace, safeguard lives and property, and provide for a quality of life whereby those persons within the City of Arroyo Grande have a sense of security and freedom in their daily ac�vi�es. To achieve these ends, the Arroyo Grande Police Department will maintain the capability to provide a superior level of law enforcement and related services that are appropriate and �mely. Specifically, the Arroyo Grande Police Department will maintain a viable proac�ve organiza�on that recognizes and effec�vely responds to current and future community needs and maximizes the available resources, personnel, and technology. SERVICES AND STRUCTURE The Police department is responsible for maintaining public order and safety, enforcing the law, and preven�ng, detec�ng, and inves�ga�ng criminal ac�vi�es. The Police Department is led by a Chief of Police and is supported by two Commanders who oversee two bureaus, Support Services, and Patrol Services. Support Services consist of inves�ga�ons, neighborhood services, records, property and evidence, regional SWAT, and School Resource Officer. Patrol Services consists of patrol opera�ons, traffic bureau, and Explorer POST. The Police Department operates the following programs: Support Services Program Support Services facilitates Crime preven�on educa�on, homeless outreach, neighborhood watch programs, military surplus acquisi�on, and planning for special events. Patrol Services Program Patrol Services facilitates directed traffic enforcement, DUI grants, tobacco compliance, Sex Offender registra�on, proba�on and warrant sweeps, high-risk opera�ons, and emergency services. FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS • Successful completion of a compliance audit of police records and training in accordance with the Commission of Peace Officers Standards and Training. • Partnered with the Five Cities Homeless Coalition to help designate the SLO County Regional Center as a dedicated warming shelter for the 22/23 winter season. • Establishment of an Officer Wellness Program designed to provide police staff with additional resources such as peer support, therapist consulting, and an online app used as a self-assessment well-being tool kit. • Implemented a new E-Ticket writing and traffic collision report writing software program funded through a grant from the Office of Traffic Safety. 90Page 424 of 583 Public Safety • Transitioned to a new and improved weapon sighting system for all sworn staff which involved a 3-day skill building introduction. PERFORMANCE MEASURES Measure FY 21-22 Actual* FY 22-23 Projected Actual* FY 23-24 Target* FY 24-25 Target* 1 Calls related to Homelessness 232 225 216 179 2 Reduce Crime (# of total Part I Crime by year)** 359 355 350 345 3 Traffic Collisions 274 220 200 200 *Note numbers are reported by calendar year ** Part I Crimes include: homicide, larceny, rape, assault, arson, robbery, burglary, and vehicle theft. FY 2023-25 DEPARTMENT WORK PLAN Strategic Goal Task/Action Timeline for Completion Standard Operations Re-Classify Part-time Cadet position into a full time Community Services Technician 1Q FY 2024-25 Standard Operations Complete after-action report for wellness grant 4Q FY 2023-24 Standard Operations Replace Expired Protective Equipment Ongoing Standard Operations Complete Fleet Project 2Q FY 2023-24 Standard Operations RIPA (Racial and Identity Profiling Advisory) Board Reporting Ongoing Standard Operations Amend Camping Ordinance 3Q FY 2023-24 State Mandate Continued Mandated Training for Staff Ongoing Infrastructure 3.3h Community Safety Camera Network 4Q FY 2024-25 91Page 425 of 583 Public Safety 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program Police 1,102,005$ 1,622,592$ 1,622,592$ 1,478,015$ 1,546,337$ Patrol Services 3,323,697 3,648,700 3,648,700 3,604,500 3,729,900 Police Support Services 1,130,263 1,094,100 1,094,100 1,308,535 1,461,035 OTS - Special Grant Progroms 33,504 - - - - DOJ Tobacco Grant 9,230 - - - - Total 5,598,698$ 6,365,392$ 6,365,392$ 6,391,050$ 6,737,272$ Expenditures by Category Salary and Benefits 4,498,623$ 4,738,600$ 4,738,600$ 4,900,700$ 5,192,200$ Services and Supplies 1,007,308 1,075,531 1,075,531 1,178,064 1,232,786 Debt Service 80,136 274,461 274,461 282,786 282,786 Operating Eqipment 12,632 276,800 276,800 29,500 29,500 Capital Items and Transfers - - - - - Total 5,598,698$ 6,365,392$ 6,365,392$ 6,391,050$ 6,737,272$ Funding Sources General Fund 5,598,698 6,365,392 6,365,392 6,391,050 6,737,272 Personnel Complement Full-time: Chief of Police 1.0 1.0 1.0 1.0 1.0 Commander 2.0 2.0 2.0 2.0 2.0 Sergeant 5.0 5.0 5.0 5.0 5.0 Senior Police Officer 6.0 6.0 6.0 6.0 6.0 Police Officer 13.0 13.0 13.0 13.0 13.0 Executive Secretary 1.0 1.0 1.0 1.0 1.0 Records Clerk 2.0 2.0 2.0 2.0 2.0 Police Services Technician - - - - 1.0 Total 30.0 30.0 30.0 30.0 31.0 Part time (FTE): Neighborhood Services Tech 1.4 - - - - Level I Reserve Officer 0.5 - - - - Cadet 1.0 1.0 1.0 - - Training Technician 0.5 0.5 0.5 0.5 0.5 Fleet/Equipment Technician - - - - - Total 3.4 1.5 1.5 0.5 0.5 Sworn Employees 28.0 28.0 28.0 27.0 28.0 Non-sworn Employees 5.4 3.5 3.5 3.5 3.5 FISCAL YEAR 2022-23 92Page 426 of 583 Public Safety FIRE DEPARTMENT- FIVE CITIES FIRE AUTHORITY In 2004, the cities of Arroyo Grande and Grover Beach collaboratively entered an agreement to share one fire chief and training officer. This agreement was expanded over the next several years to include equipment sharing, a consolidation of the reserve firefighter program and the introduction of "boundary drops," meaning that the closest fire resource would be dispatched to a 9-1-1 call without consideration of community boundary. In 2009, the Oceano Community Services District (OCSD) joined the other communities and on July 9, 2010, a complete fire department consolidation took place, resulting in the creation of the Five Cities Fire Authority (FCFA) Joint Powers Authority (JPA). The Five Cities Fire Authority was created to increase service levels to citizens and visitors, to ensure consistent and professional training standards, and to increase operational efficiencies. Since the establishment of the JPA, the OCSD has failed twice to pass a special tax measure to raise additional revenue to ensure funding consistent with the Strategic Plan. Since the failure of the special tax measure, a defined one-year wind down period per the second amendment to the JPA began on July 1, 2022. A new JPA is currently being considered by Council with an effective date of July 1, 2023. When an Arroyo Grande resident dials 9-1-1, they have likely found themselves in a situation that they can no longer manage on their own. Today’s fire service must have the personnel, training and tools to respond to a variety of situations including: • Medical emergencies • Traffic collisions • Technical rescues • Structure and vegetation fires • Hazardous materials 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program City Contribution to FCFA 2,580,955 2,580,955 2,580,955 3,796,000 3,978,000 Expenditures by Category Services and Supplies 2,580,955 2,580,955 2,580,955 3,796,000 3,978,000 Funding Sources General Fund 2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 Local Sales Tax Fund 528,894 528,894 528,894 949,000 994,500 Funding Source Total 2,580,955 2,580,955 2,580,955 3,796,000 3,978,000 FISCAL YEAR 2022-23 93Page 427 of 583 Recreation Services PURPOSE To provide healthy, sustainable, and safe environments and offer quality recreation, leisure, and cultural activities for people of all ages to play, learn, and build community. To foster human development and provide affordable health and wellness opportunities while supporting economic development by strengthening community image and sense of place. SERVICES AND STRUCTURE The Recreation Services Department consists of the following programs: Recreation Administration Implement Council goals and direc�on; provide leadership of and for the Recrea�on Services Department; coordinate with other City departments to accomplish goals and objec�ves; provide high level customer service to the community (internal and external); and represent the City in non-profit and business partnerships. In addi�on, in FY 2023-24 Recrea�on Administra�on will take on the administra�on of the Tourism Business Improvement District (TBID). Facilities Provide and facilitate access to public facili�es (two community centers, public parks, Soto Sports Complex, community gardens, tennis and pickleball courts); coordinate public requests and develop rela�onships with external users; organize maintenance and City schedules; administer and collect fees; oversee facility supervision and opera�ons. Special Events Plan, develop and provide opportuni�es for community engagement, fun and celebra�on. Work with local agencies, non-profits and businesses to enrich the community through historical, cultural and relevant events. Volunteer Program Recruit, train and oversee volunteers to assist with events, special projects and City opera�ons. Develop rela�onships with community and neighboring agencies to provide con�nuity and support. Adult Sports Coordinate adult basketball and so�ball sports leagues for the community. Provide relevant ac�ve sports opportuni�es for adults. Youth Sports Coordinate the Youth Wrestling program. Provide relevant ac�ve sports opportuni�es for youth. Special Interest Classes Contract with instructors to teach exercise, art and a variety of enrichment classes. Contract with instructors/agencies to provide holiday and summer camps for youth and programs to support health and wellness for the community. FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS • Transi�on the before and a�er school child care at Branch Elementary School to the YMCA • Assist with the coordina�on of the first annual Tree Ligh�ng & Snow event at Elm Street Park • Transi�on, assume leadership, and conduct the Holiday Parade, including the Jingle Bell Dash 94Page 428 of 583 Recreation Services • Comple�on of the awards and distribu�on of the Child Care Assistance Grant Program utilizing ARPA funding • Comple�on of the installa�on and grand opening of the Kiwanis Inclusive Playground • Development of the Art in the Park series, Mother’s Day Tea, and Senior Dance events • Ongoing and new partnerships with local agencies and non-profits to provide Recrea�on events, programs and ac�vi�es • Achieved an all-�me high in enrollments and revenues for special interest classes (exceeding revenue target by 31.7% as of May 31, 2023) • Public Art installa�on/basketball court resurfacing with Project Backboard and Public Art at Strother Park PERFORMANCE MEASURES Measure FY 21-22 Actual FY 22-23 Projected Actual FY 23-24 Target FY 24-25 Target 1 Number of specialty class offerings 555 603 610 620 2 Number of special events 9 24 25 27 3 Number of volunteer hours 4,057 4,100 4,150 4,200 4 Par�cipa�on (registra�on in classes, leagues, sports, programs) 6,837 7,226 7,326 7,426 FY 2023-25 DEPARTMENT WORK PLAN Strategic Goal Task/Action Timeline for Completion Standard Operations Transition the before and after school child care at Ocean View Elementary to the YMCA 1Q FY 2023-24 Standard Operations Identify new location and transition the Recreation Services Department to an alternate location with the closing of the Mark M. Millis Community Center 2Q FY 2023-24 Standard Operations Develop special event policy manual for the City of Arroyo Grande (public and community events) 4Q FY 2023-24 Standard Operations Implement Comprehensive Fee Schedule updates once approved by Council 1Q FY 2023-24 Funding 1.1c Support Modifications to the AGTBID 2Q FY 2023-24 Funding 1.1c.i. Transition Administration of the AGTBID to City staff 1Q FY 2023-24 Funding 1.1f Develop 1-3 Special Events that drive visitation during shoulder and winter months and build destination awareness 4Q FY 2023-24 95Page 429 of 583 Recreation Services 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Expenditures by Program Recreation Administration 441,507$ 443,100$ 443,100$ 552,700$ 524,700$ Pre-School Program 108,063 235,600 235,600 16,930 - Recreation-Special Programs 229,957 149,500 149,500 255,000 258,850 Children In Motion 292,824 392,300 392,300 59,340 - Total 1,072,351$ 1,220,500$ 1,220,500$ 883,970$ 783,550$ Expenditures by Category Salary and Benefits 752,831$ 885,500$ 885,500$ 577,900$ 487,300$ Services and Supplies 319,155 335,000 335,000 306,070 296,250 Operating Eqipment 366 - - - - Capital Items and Transfers - - - - - Total 1,072,351$ 1,220,500$ 1,220,500$ 883,970$ 783,550$ Funding Sources General Fund 1,072,351$ 1,220,500$ 1,220,500$ 883,970$ 783,550$ FISCAL YEAR 2022-23 Strategic Goal Task/Action Timeline for Completion Infrastructure 3.1a Consider Community partnership for Mark M. Millis Community Center construction 4Q FY 2023-24 Infrastructure 3.3m Concept plan/design for new Mark M. Millis Community Center Building 4Q FY 2023-24 96Page 430 of 583 Recreation Services 2021-22 2023-24 2024-25 FINAL ADOPTED PROJECTION PROPOSED PROPOSED ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Complement Recreation Administration Full time: Recreation Director 1.0 1.0 1.0 1.0 1.0 Recreation Supervisor 0.3 0.3 0.3 1.0 1.0 Recreation Coordinator 0.4 0.4 0.4 1.0 1.0 Part time (FTE): Office Assistant I 0.4 0.4 0.4 - - Administrative Secretary 0.6 0.6 0.6 - - Volunteer & Class Coordinator 0.5 0.5 0.5 0.5 0.5 Facility Attendant 1.7 1.7 1.7 1.7 1.7 Sports Facilities Attendant 0.2 0.2 0.2 0.2 0.2 Subtotal 5.1 5.1 5.1 5.4 5.4 Recreation Preschool Full time: Recreation Supervisor 0.2 0.2 0.2 - - Part time (FTE): Preschool Teacher 1.7 1.7 1.7 - - Subtotal 1.9 1.9 1.9 - - Children in Motion Full time: Recreation Supervisor 0.5 0.5 0.5 - - Recreation Coordinator 0.6 0.6 0.6 - - Part time (FTE): Teacher 3.5 3.5 3.5 - - Assistant Teacher 1.2 1.2 1.2 - - Assistant I & II 2.2 2.2 2.2 - - Subtotal 8.0 8.0 8.0 - - Department Total 15.0 15.0 15.0 5.4 5.4 FISCAL YEAR 2022-23 97Page 431 of 583 Capital Improvement Program INTRODUCTION The Capital Improvement Program (CIP) is a five year plan that addresses infrastructure maintenance and improvements throughout the City. The CIP is divided into six major project types – Miscellaneous, Parks, Streets, Drainage, Sewer and Water. The CIP is funded through a variety of sources including significant grants and transfers from other funds. The following pages provide summary information for each project with proposed funding during the five year period as well as an overall summary of all projects. 98Page 432 of 583 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total MISCELLANEOUS PROJECTS 350-5453 Financial Management Software 4930 - Sewer Fund 95,000 47,500 - - - - 4940 - Water Fund 95,000 47,500 - - - - 4950 - Sales Tax 223,000 93,000 - - - - 188,000 350-5468 Community Safety Camera Network 4929 - COPS 244,300 119,300 - - - - 4965 - ARPA 880,700 880,700 - - - - 1,000,000 350-54XX City Hall Second Story Patio Repair 4950 - Sales Tax - - 40,000 - - - 40,000 350-54XX Public Works Office Space Remodel 4950 - Sales Tax 100,000 100,000 - - - - 100,000 350-5475 ADA Transition Plan 4463 - CDBG 12,391 - 12,391 - - - 4499 - Other Gov Agencies 23,500 - 23,500 - - - 4950 - Sales Tax 75,834 - 75,834 - - - 111,725 350-54XX Police Department Building Roof Repair 4950 - Sales Tax 20,000 - 20,000 - - - 20,000 350-5422 Le Point Street Parking Lot Expansion 4950 - Sales Tax 91,000 - 85,000 6,000 - - 49XX - In-Lieu Parking Fee 144,000 - - 144,000 - - 235,000 350-5430 Short Street Plaza 4950 - Sales Tax 30,000 - - - 30,000 - 30,000 350-54XX Arroyo Grande Creek Remediation 4950 - Sales Tax 26,000 26,000 - - - - 44XX - FEMA Reimbursement 300,000 300,000 - - - - 44XX - CalOES Reimbursement 74,000 74,000 - - - - 400,000 350-54XX Fire Station Apparatus Bay Doors 4950 - Sales Tax 115,000 115,000 - - - - 115,000 350-5470 Report Management System (RMS) Upgrade at PD 4929 - COPS 150,000 - - - - 150,000 150,000 350-54XX Property and Evidence Storage System Upgrade 4950 - Sales Tax 25,000 - - - - 25,000 25,000 350-54XX Generator for City Hall 4950 - Sales Tax 200,000 - - - - 200,000 200,000 Total Miscellaneous Projects 2,924,725 1,803,000 256,725 150,000 30,000 375,000 2,614,725 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total PARKS PROJECTS 350-5556 Recreation Services / Community Center Building 4950 - Sales Tax 1,696,195 - 150,000 - 1,500,000 - 4499 - Other Gov Agencies 4,500,000 - - - 4,500,000 - 6,150,000 350-55XX New Play Structure - Parkside Park 4915 - Parkside Assessment District 250,000 - 250,000 - - - 250,000 350-55XX Ash Street Restroom Roof Replacement 4914 - Park Improvement 65,000 - - 65,000 - - 65,000 Total Parks Projects 6,511,195 - 400,000 65,000 6,000,000 - 6,465,000 99Page 433 of 583 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total STREETS PROJECTS 350-5601 Fair Oaks Ave Active Transportation Improvements, Valley Road to Traffic Way 4825 - Developer 50,000 - - - - - 4499 - Other Gov Agencies 6,472,500 - - 236,250 236,250 6,000,000 4950 - Sales Tax 772,500 75,000 225,000 236,250 236,250 - 7,245,000 350-5606 Halcyon Road Complete Streets 4479 - HSIP 252,000 252,000 - - - - 4482 - RSHA 749,000 - 749,000 - - - 4486 - USHA 267,530 - - - - - 44XX - Safe Routes to School 100,000 - - - - - 4910 - General Fund 8,014 - - - - - 4950 - Sales Tax 11,602 - - - - - 44XX - ATP 8,169,000 1,052,000 3,684,500 3,432,500 - - 9,170,000 350-5614 Bridge Street Bridge Habitat Mitigation 4487 - HBP 243,140 48,628 48,628 48,628 145,884 350-5638 Pavement Management Program 4486 - USHA 68,900 - - - - - 4910 - General Fund 3,128,685 - 2,360,000 - - - 4920 - SB1 2,560,500 453,300 450,000 450,000 450,000 450,000 4950 - Sales Tax 10,414,713 1,210,080 2,062,870 1,250,000 1,000,000 1,250,000 11,386,250 350-5658 Sidewalk Repairs and Improvements 4950 - Sales Tax 480,000 - 240,000 - 240,000 - 480,000 350-5679 Traffic Way Bridge Replacement 4487 - HBP 11,407,543 635,645 4,817,626 4,817,626 - - 4950 - Sales Tax 1,583,960 82,355 624,175 624,175 - - 11,601,600 350-56XX Active Transportation Plan (ATP)44XX - ATP 221,325 110,663 - - - - 4950 - Sales Tax 28,675 14,337 - - - - 125,000 350-56XX Virginia Drive and S. Halcyon Road Curb Ramp and Sidewalk Improvement 4463 - CDBG 56,749 56,749 - - - - 56,749 350-56XX 191 Tally Ho 4950 - Sales Tax 110,000 110,000 - - - - 110,000 350-5621 Arroyo Grande Creek Stabilization 4950 - Sales Tax 40,000 - - 40,000 - - 40,000 Total Streets Projects 48,272,605 4,100,757 15,261,798 11,095,428 2,162,500 7,700,000 40,360,483 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total DRAINAGE PROJECTS 350-5794 Corrugated Metal Pipe (CMP) Investigation and Repair 4950 - Sales Tax 400,000 - 100,000 100,000 100,000 100,000 400,000 350-5798 Trash Capture Devices 4950 - Sales Tax 214,000 - - 214,000 - - 214,000 Total Drainage Projects 614,000 - 100,000 314,000 100,000 100,000 614,000 100Page 434 of 583 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SEWER PROJECTS 612-5817 Trenchless Sewer Rehabilitation - El Camino Read to West Branch Street 4965 - ARPA 282,000 282,000 - - - - 282,000 612-58XX Lift Station 3 4950 - Sales Tax 55,250 55,250 - - - - 44XX - FEMA Reimbursement 637,500 637,500 - - - - 44XX - CalOES Reimbursement 157,250 157,250 - - - - 850,000 612-58XX Trenchless Sewer Rehabilitation - Pilgrim Way, Orchard Avenue, West Cherry Avenue and California Street 4930 - Sewer Fund 282,000 - 282,000 - - - 282,000 612- 5854 Wastewater Master Plan Update 4930 - Sewer Fund 100,000 - - 100,000 - - 100,000 612-5849 Maintenance Hole Rehabilitation 4930 - Sewer Fund 300,000 - - 100,000 100,000 100,000 300,000 612-58XX Trenchless Sewer Rehabilitation - South Alpine and Ash Street 4930 - Sewer Fund 175,000 - - 175,000 - - 175,000 612-58XX Trenchless Sewer Rehabilitation - Alder and Cameron Court to Victorian Way 4930 - Sewer Fund 300,000 - - - 300,000 - 300,000 612-5826 Trenchless Sewer Rehabilitation - Woodland Drive 4930 - Sewer Fund 132,200 - - - - 132,200 132,200 Total Sewer Projects 875,000 - - 375,000 400,000 100,000 2,421,200 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total WATER PROJECTS 640-5973 Phased Main Replacement - Highway 101 Crossing Upgrade, El Camino Real to West Branch Street 4940 - Water Fund 43,800 43,800 - - - - 4965 - ARPA 291,200 - - - - - 43,800 640-5953 SCADA Software/Electronics Design and Upgrade 4940 - Water Fund 330,000 - 330,000 - - - 330,000 640-59XX Reservoir No. 5 Redundancy Interconnect 4940 - Water Fund 100,000 - 100,000 - - - 100,000 640-59XX Water Master Plan Update 4940 - Water Fund 100,000 - - 100,000 - - 100,000 640-59XX Phased Main Replacement – Cornwall Street 4940 - Water Fund 1,000,000 - - 125,000 875,000 - 1,000,000 640-5911 Phased Mains Replacement - North Halcyon to El Camino 4940 - Water Fund 673,500 - - - 673,500 - 4942 - Water Facility 100,000 - - - 100,000 - 773,500 640-5948 Reservoir No. 4 Exterior Coating 4940 - Water Fund 500,000 - - - 500,000 - 500,000 640-59XX Miller Way Booster Zone Upgrade 4940 - Water Fund 300,000 - - - - 300,000 300,000 Total Water Projects 3,438,500 43,800 430,000 225,000 2,148,500 300,000 3,147,300 Grand Total, All Capital Projects 64,222,225 7,079,557 16,730,523 12,264,428 10,841,000 8,707,200 55,622,708 101Page 435 of 583 Project Number:350-5453 Department:Administrative Services Total Capital Cost:$188,000 Type:Misc Request description: Capital Costs FY2024 Total 7001 - Construction $0 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $188,000 $188,000 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $188,000 $188,000 Funding Source FY2024 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $47,500 $47,500 4940 - Water Fund $47,500 $47,500 4950 - Sales Tax $93,000 $93,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $188,000 $188,000 Type of Project Financial Management Software Upgrade the software that processes utility billing, payroll, accounts payable, accounts receivable, financial ledgers and budgeting. Additional Information Replacement 102Page 436 of 583 Project Number:350-5468 Department:Police Department Total Capital Cost:$1,000,000 Type:Misc Request description: Capital Costs FY2024 Total 7001 - Construction $1,000,000 $1,000,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $1,000,000 $1,000,000 Funding Source FY2024 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $119,300 $119,300 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $0 4965 - ARPA $880,700 $880,700 49XX - In-Lieu Parking Fee $0 Total $1,000,000 $1,000,000 Type of Project Community Safety Camera Network Replace failed public safety video system with a local vender in order to monitor City buildings and identified intersections. Additional Information Replacement 103Page 437 of 583 Project Number:350-54XX Department:Public Works Total Capital Cost:$40,000 Type:Misc Request description: Capital Costs FY2025 Total 7001 - Construction $40,000 $40,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $40,000 $40,000 Funding Source FY2025 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $40,000 $40,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $40,000 $40,000 Type of Project City Hall Second Story Patio Repair The outdoor balcony off the City Hall conference room has current issues with the worn and leaking waterproof deck membrane, and dry rot on the exterior siding. Repairs are required to prevent future water damage. Additional Information Renovation 104Page 438 of 583 Project Number:350-54XX Department:Public Works Total Capital Cost:$100,000 Type:Misc Request description: Capital Costs FY2024 Total 7001 - Construction $100,000 $100,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $100,000 $100,000 Funding Source FY2024 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $100,000 $100,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $100,000 $100,000 Type of Project Public Works Office Space Remodel City Engineer and CIP staff reorganization warrants remodeling of existing office space in Corporation Yard building B to accommodate CIP staff. ADA upgrades are required at Building C (Public Works main office and front desk) to be in compliance with The Americans with Disabilities Act. Additional Information Renovation 105Page 439 of 583 Project Number:350-5475 Department:Community Development Total Capital Cost:$111,725 Type:Misc Request description: Capital Costs FY2025 Total 7001 - Construction $0 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $111,725 $111,725 Total $111,725 $111,725 Funding Source FY2025 Total 4463 - CDBG $12,391 $12,391 4499 - Other Gov Agencies $23,500 $23,500 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $75,834 $75,834 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $111,725 $111,725 Type of Project ADA Transition Plan American with Disabilities Act (ADA) Title II Self-Evaluation and Transition Plan to evaluate and identify potential barriers at City owned facilities. Additional Information Study 106Page 440 of 583 Project Number:350-54XX Department:Police Department Total Capital Cost:$20,000 Type:Misc Request description: Capital Costs FY2025 Total 7001 - Construction $20,000 $20,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $20,000 $20,000 Funding Source FY2025 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $20,000 $20,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $20,000 $20,000 Type of Project Police Department Building Roof Repair During inclement weather the police building experiences significant leaking along the south wall and into adjoining rooms. It is very common to encounter various levels of water dripping from the ceiling based on the amount of rain. It is unknown if black mold is present in the drywall material where the water is most significant. Additional Information Rehabilitation 107Page 441 of 583 Project Number:350-5422 Department:Public Works Total Capital Cost:$235,000 Type:Misc Request description: Capital Costs FY2025 FY2026 Total 7001 - Construction $85,000 $125,000 $210,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $25,000 $25,000 7701 - Studies $0 Total $85,000 $150,000 $235,000 Funding Source FY2025 FY2026 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $85,000 $6,000 $91,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $144,000 $144,000 Total $85,000 $150,000 $235,000 Type of Project Le Point Street Parking Lot Expansion The life of the existing structure as a safe residence is at its end. A historical and archeological analysis will be completed in anticipation of demolition and regrading/repaving of the site to allow for the design and construction of approximately 15 additional parking spaces. Additional Information New Construction 108Page 442 of 583 Project Number:350-5430 Department:Public Works Total Capital Cost:$30,000 Type:Misc Request description: Capital Costs FY2027 Total 7001 - Construction $30,000 $30,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $30,000 $30,000 Funding Source FY2027 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $30,000 $30,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $30,000 $30,000 Type of Project Short Street Plaza Develop Short Street into a vibrant pedestrian-friendly plaza including, dining areas, vendor spaces and an amphitheater park area. The development will permanently close Short Street to traffic. Additional Information New Construction 109Page 443 of 583 Project Number:350-54XX Department:Public Works Total Capital Cost:$400,000 Type:Misc Request description: Capital Costs FY2024 Total 7001 - Construction $400,000 $400,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 7401 - Testing $0 Total $400,000 $400,000 Funding Source FY2024 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $26,000 $26,000 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $74,000 $74,000 44XX - FEMA Reimbursement $300,000 $300,000 Total $400,000 $400,000 Type of Project Arroyo Grande Creek Remediation The heavy rains in the Winter of 22/23 have caused extensive damage to Arroyo Grande Creek. This includes erosion, creek bank failures, vegetation removed and tree trunks deposited. This project will repair creek bank failures, replace lost native vegetation and remove deposited material. Additional Information Rehabilitation 110Page 444 of 583 Project Number:350-54XX Department:Administrative Services Total Capital Cost:$115,000 Type:Misc Request description: Capital Costs FY2024 Total 7001 - Construction $115,000 $115,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $115,000 $115,000 Funding Source FY2024 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $115,000 $115,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $115,000 $115,000 Type of Project Fire Station Apparatus Bay Doors Apparatus Bay doors at Fire Station 1 are obsolete with replacement parts no longer available. The Bay 6 door has been purposely removed from service in order to salvage replacement parts to maintain operation of the remaining doors. These doors allow for the response, secure storage, and maintenance of emergency response vehicles serving the community. Additional Information Replacement 111Page 445 of 583 Project Number:350-5470 Department:Police Department Total Capital Cost:$150,000 Type:Misc Request description: Capital Costs FY2028 Total 7001 - Construction $150,000 $150,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $150,000 $150,000 Funding Source FY2028 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $150,000 $150,000 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $0 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $150,000 $150,000 Type of Project Report Management System (RMS) Upgrade at PD Upgrade the Police Department report writing system to Pro Phoenix to coincide with the San Luis Obispo Sherriff’s Department upgrade. Additional Information Equipment 112Page 446 of 583 Project Number:350-54XX Department:Police Department Total Capital Cost:$25,000 Type:Misc Request description: Capital Costs FY2028 Total 7001 - Construction $25,000 $25,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $25,000 $25,000 Funding Source FY2028 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $25,000 $25,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $25,000 $25,000 Type of Project Property and Evidence Storage System Upgrade Upgrade current property and evidence storage system with custom storage compartments and electronic organization system. Additional Information Equipment 113Page 447 of 583 Project Number:350-54XX Department:Public Works Total Capital Cost:$200,000 Type:Misc Request description: Capital Costs FY2028 Total 7001 - Construction $200,000 $200,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $200,000 $200,000 Funding Source FY2028 Total 4463 - CDBG $0 4499 - Other Gov Agencies $0 4809 - Donations $0 4910 - General Fund $0 4914 - Park Improvement $0 4929 - COPS $0 4930 - Sewer Fund $0 4940 - Water Fund $0 4950 - Sales Tax $200,000 $200,000 4965 - ARPA $0 49XX - In-Lieu Parking Fee $0 Total $200,000 $200,000 Type of Project Generator for City Hall This generator will provide backup power in the event of a power outage to help provide essential support services to the City from City Hall. The current generator only supports the City’s IT Server Room. Additional Information Equipment 114Page 448 of 583 Project Number:350-5556 Department:Recreation Services Total Capital Cost:$6,150,000 Type:Parks Request description: Capital Costs FY2025 FY2027 Total 7001 - Construction $6,000,000 $6,000,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $150,000 $150,000 7701 - Studies $0 Total $150,000 $6,000,000 $6,150,000 Funding Source FY2025 FY2027 Total 4458 - State Grant $0 4914 - Park Improvement $0 4921 - Park Development $0 4950 - Sales Tax $150,000 $1,500,000 $1,650,000 4915 - Parkside Assessment District $0 4499 - Other Gov Agencies $4,500,000 $4,500,000 Total $150,000 $6,000,000 $6,150,000 Type of Project Recreation Services / Community Center Building Conceptual study that presents design alternatives and cost analysis, and then preparation of construction documents for a new Recreation Services/Community Center building. Includes ADA bathroom design and construction. Additional Information New Construction 115Page 449 of 583 Project Number:350-55XX Department:Public Works Total Capital Cost:$250,000 Type:Parks Request description: Capital Costs FY2025 Total 7001 - Construction $200,000 $200,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $50,000 $50,000 7701 - Studies $0 Total $250,000 $250,000 Funding Source FY2025 Total 4458 - State Grant $0 4914 - Park Improvement $0 4921 - Park Development $0 4950 - Sales Tax $0 4915 - Parkside Assessment District $250,000 $250,000 4499 - Other Gov Agencies $0 Total $250,000 $250,000 Type of Project New Play Structure - Parkside Park Parkside park play structure replacement. Additional Information Replacement 116Page 450 of 583 Project Number:350-55XX Department:Public Works Total Capital Cost:$65,000 Type:Parks Request description: Capital Costs FY2026 Total 7001 - Construction $65,000 $65,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $65,000 $65,000 Funding Source FY2026 Total 4458 - State Grant $0 4914 - Park Improvement $65,000 $65,000 4921 - Park Development $0 4950 - Sales Tax $0 4915 - Parkside Assessment District $0 4499 - Other Gov Agencies $0 Total $65,000 $65,000 Type of Project Ash Street Restroom Roof Replacement Replace roof structure on the Ash Street Restroom building. Additional Information Replacement 117Page 451 of 583 Project Number:350-5601 Department:Public Works Total Capital Cost:$7,245,000 Type:Streets Request description: Capital Costs FY2024 FY2025 FY2026 FY2027 FY2028 Total 7001 - Construction $472,500 $472,500 $6,000,000 $945,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $75,000 $225,000 $300,000 7701 - Studies $0 7401 - Testing $0 Total $75,000 $225,000 $472,500 $472,500 $6,000,000 $7,245,000 Funding Source FY2024 FY2025 FY2026 FY2027 FY2028 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $75,000 $225,000 $236,250 $236,250 $772,500 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $236,250 $236,250 $6,000,000 $6,472,500 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $75,000 $225,000 $472,500 $472,500 $6,000,000 $7,245,000 Type of Project Fair Oaks Ave Active Transportation Improvements, Valley Road to Traffic Way Construct improvements on this corridor with better pedestrian and bicycle facilities, traffic calming and improved access and circulation at the intersection of US 101 south bound ramps and Orchard Ave. Work toward applying for Active Transportation Project funding to complete the design and construction. Additional Information New Construction 118Page 452 of 583 Project Number:350-5606 Department:Community Development Total Capital Cost:$9,170,000 Type:Streets Request description: Capital Costs FY2024 FY2025 FY2026 Total 7001 - Construction $1,304,000 $4,433,500 $3,432,500 $5,737,500 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 7401 - Testing $0 Total $1,304,000 $4,433,500 $3,432,500 $9,170,000 Funding Source FY2024 FY2025 FY2026 Total 4479 - HSIP $252,000 $252,000 4482 - RSHA $749,000 $749,000 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $0 4463 - CDBG $0 44XX - ATP $1,052,000 $3,684,500 $3,432,500 $8,169,000 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $1,304,000 $4,433,500 $3,432,500 $9,170,000 Type of Project Halcyon Road Complete Streets The project consists of Complete Streets improvements along 1.7 Miles of Halcyon Road from US 101 to The Pike. The project narrow vehicle driving lanes, add buffered bike lanes with green conflict striping, fill in sidewalk gaps, add two-staged crossings with stop control at key intersections, and install a new signal or roundabout at Fair Oaks Avenue. A safety education program will be part of the project to inform residents of the benefits and proper use of roundabouts (If the roundabout is the preferred alternative at Fair Oaks) Additional Information New Construction 119Page 453 of 583 Project Number:350-5614 Department:Public Works Total Capital Cost:$145,884 Type:Streets Request description: Capital Costs FY2024 FY2025 FY2026 Total 7001 - Construction $48,628 $48,628 $48,628 $145,884 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 7401 - Testing $0 Total $48,628 $48,628 $48,628 $145,884 Funding Source FY2024 FY2025 FY2026 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $48,628 $48,628 $48,628 $145,884 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $0 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $48,628 $48,628 $48,628 $145,884 Type of Project Bridge Street Bridge Habitat Mitigation Five year post-construction environmental mitigation and monitoring for the Bridge Street Bridge Rehabilitation project. Additional Information Rehabilitation 120Page 454 of 583 Project Number:350-5638 Department:Public Works Total Capital Cost:$11,386,250 Type:Streets Request description: Capital Costs FY2024 FY2025 FY2026 FY2027 FY2028 Total 7001 - Construction $1,150,380 $4,512,870 $1,340,000 $1,090,000 $1,340,000 $9,433,250 7002 - PW Construction $60,000 $60,000 $60,000 $60,000 $60,000 $300,000 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $88,000 $88,000 $88,000 $88,000 $88,000 $440,000 7301 - Contract Admin $22,500 $22,500 $22,500 $22,500 $22,500 $112,500 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $300,000 $147,000 $147,000 $147,000 $147,000 $888,000 7701 - Studies $2,500 $2,500 $2,500 $2,500 $2,500 $12,500 7401 - Testing $40,000 $40,000 $40,000 $40,000 $40,000 $200,000 Total $1,663,380 $4,872,870 $1,700,000 $1,450,000 $1,700,000 $11,386,250 Funding Source FY2024 FY2025 FY2026 FY2027 FY2028 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $453,300 $450,000 $450,000 $450,000 $450,000 $2,253,300 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $1,210,080 $2,062,870 $1,250,000 $1,000,000 $1,250,000 $6,772,950 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $2,360,000 $2,360,000 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $1,663,380 $4,872,870 $1,700,000 $1,450,000 $1,700,000 $11,386,250 Type of Project Pavement Management Program The City’s Pavement Management Program provides maintenance history and pavement condition index (PCI) for all public streets in Arroyo Grande. The City annually performs pavement maintenance on public streets to the extent that funds are available. Streets are selected based on pavement condition, location, and the type of maintenance application. Maintenance applications are digouts, slurry seals, chip seals, and pavement overlays. Additional Information Rehabilitation 121Page 455 of 583 Project Number:350-5658 Department:Public Works Total Capital Cost:$480,000 Type:Streets Request description: Capital Costs FY2025 FY2027 Total 7001 - Construction $172,364 $172,364 $344,728 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $17,236 $17,236 $34,472 7301 - Contract Admin $400 $400 $800 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $50,000 $50,000 $100,000 7701 - Studies $0 7401 - Testing $0 Total $240,000 $240,000 $480,000 Funding Source FY2025 FY2027 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $240,000 $240,000 $480,000 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $240,000 $240,000 $480,000 Type of Project Sidewalk Repairs and Improvements Biennial funding allocated towards sidewalk improvements and repairs throughout the City. Additional Information Replacement 122Page 456 of 583 Project Number:350-5679 Department:Public Works Total Capital Cost:$11,601,600 Type:Streets Request description: Capital Costs FY2024 FY2025 FY2026 Total 7001 - Construction $2,930,200 $5,441,800 $8,372,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $1,255,800 $1,255,800 7301 - Contract Admin $1,255,800 $1,255,800 7302 - Appraisals $0 7303 - Land Acquisition $650,000 $650,000 7501 - Design & Survey $68,000 $68,000 7701 - Studies $0 7401 - Testing $0 Total $718,000 $5,441,800 $5,441,800 $11,601,600 Funding Source FY2024 FY2025 FY2026 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $635,645 $4,817,626 $4,817,626 $10,270,896 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $82,355 $624,175 $624,175 $1,330,704 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $718,000 $5,441,800 $5,441,800 $11,601,600 Type of Project Traffic Way Bridge Replacement Design and construction to replace the three lane bridge constructed in 1932 over Arroyo Grande Creek. Additional Information Replacement 123Page 457 of 583 Project Number:350-56XX Department:Community Development Total Capital Cost:$125,000 Type:Streets Request description: Capital Costs FY2024 Total 7001 - Construction $0.00 7002 - PW Construction $0.00 7005 - PW Construction - Concrete $0.00 7006 - PW Construction - Asphalt $0.00 7201 - Construction Contingencies $0.00 7301 - Contract Admin $0.00 7302 - Appraisals $0.00 7303 - Land Acquisition $0.00 7501 - Design & Survey $0.00 7701 - Studies $125,000.00 $125,000.00 7401 - Testing $0.00 Total $125,000.00 $125,000.00 Funding Source FY2024 Total 4479 - HSIP $0.00 4482 - RSHA $0.00 4486 - USHA $0.00 4487 - HBP $0.00 4490 - STIP $0.00 4816 - Other Financing $0.00 4825 - Developer $0.00 4920 - SB1 $0.00 4922 - Traffic Signalization $0.00 4924 - Drainage Facility $0.00 4926 - Transportation Facility $0.00 4928 - Transportation Fund $0.00 4950 - Sales Tax $14,337.00 $14,337.00 4463 - CDBG $0.00 44XX - ATP $110,663.00 $110,663.00 4910 - General Fund $0.00 44XX - MPDG $0.00 4499 - Other Gov Agencies $0.00 44XX - CalOES Reimbursement $0.00 44XX - FEMA Reimbursement $0.00 Total $125,000.00 $125,000.00 Type of Project Active Transportation Plan (ATP) This ATP will assist in achieving the Caltrans Grant Program Objectives of Accessibility, Safety, and Social Equity, Health, and Economy. Identifying a network of bicycle and pedestrian improvements across the City will make active transportation more accessible to a broader cross-section of residents and visitors, and will improve accessibility to destinations. These infrastructure improvements, along with programs and policies identified in the ATP, will also improve safety for people walking and bicycling by providing dedicated facilities, increasing motorist awareness of bicyclists and pedestrians, and employing other strategies to reduce the risk of collisions. With a robust multimodal system, the community will have more opportunities to choose alternate transportation in benefiting their health and making the community more livable and desirable for those living in and visiting Arroyo Grande. Additional Information Study 124Page 458 of 583 Project Number:350-56XX Department:Public Works Total Capital Cost:$56,749 Type:Streets Request description: Capital Costs FY2024 Total 7001 - Construction $56,749 $56,749 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 7401 - Testing $0 Total $56,749 $56,749 Funding Source FY2024 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $0 4463 - CDBG $56,749 $56,749 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $56,749 $56,749 Type of Project Virginia Drive and S. Halcyon Road Curb Ramp and Sidewalk Improvement At the intersection of Virginia Drive and S. Halcyon Road, the southeast corner does not have a curb ramp, nor is there sidewalk between this corner and the adjacent property to the south. The project will replace the existing curb with an ADA compliant curb ramp and add approximately 125 feet of City standard sidewalk between the new curb ramp and the adjacent property to the south. The proposed project, in conjunction with the current infrastructure improvement projects occurring between Virginia Drive and Farroll Road, will result in a complete sidewalk route along the east side of Halcyon Road between Fair Oaks Avenue and the southern boundary of the City. Additional Information New Construction 125Page 459 of 583 Project Number:350-56XX Department:Public Works Total Capital Cost:$110,000 Type:Streets Request description: Capital Costs FY2024 Total 7001 - Construction $110,000 $110,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 7401 - Testing $0 Total $110,000 $110,000 Funding Source FY2024 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $110,000 $110,000 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $110,000 $110,000 Type of Project 191 Tally Ho Design and construct frontage improvements on Tally Ho Road. This will include construction of road surface pave out, curb and gutters, retaining walls and driveways. This will greatly improve the aesthetic of the area, improve vehicle and bicycle circulation and improve the area drainage. Additional Information New Construction 126Page 460 of 583 Project Number:350-5621 Department:Public Works Total Capital Cost:$40,000 Type:Streets Request description: Capital Costs FY2026 Total 7001 - Construction $40,000 $40,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 7401 - Testing $0 Total $40,000 $40,000 Funding Source FY2026 Total 4479 - HSIP $0 4482 - RSHA $0 4486 - USHA $0 4487 - HBP $0 4490 - STIP $0 4816 - Other Financing $0 4825 - Developer $0 4920 - SB1 $0 4922 - Traffic Signalization $0 4924 - Drainage Facility $0 4926 - Transportation Facility $0 4928 - Transportation Fund $0 4950 - Sales Tax $40,000 $40,000 4463 - CDBG $0 44XX - ATP $0 4910 - General Fund $0 44XX - MPDG $0 4499 - Other Gov Agencies $0 44XX - CalOES Reimbursement $0 44XX - FEMA Reimbursement $0 Total $40,000 $40,000 Type of Project Arroyo Grande Creek Stabilization Geotechnical engineering investigation to determine the stability of the slopes, and to recommend remediation for potential slope failures. Additional Information Rehabilitation 127Page 461 of 583 Project Number:350-5794 Department:Public Works Total Capital Cost:$400,000 Type:Drainage Request description: Capital Costs FY2025 FY2026 FY2027 FY2028 Total 7001 - Construction $100,000 $100,000 $100,000 $100,000 $400,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $100,000 $100,000 $100,000 $100,000 $400,000 Funding Source FY2025 FY2026 FY2027 FY2028 Total 4924 - Drainage Fund $0 4950 - Sales Tax $100,000 $100,000 $100,000 $100,000 $400,000 4965 - ARPA $0 Total $100,000 $100,000 $100,000 $100,000 $400,000 Type of Project Corrugated Metal Pipe (CMP) Investigation and Repair Annual project to repair deteriorating corrugated metal pipes (CMP) throughout the City. Additional Information Renovation 128Page 462 of 583 Project Number:350-5798 Department:Public Works Total Capital Cost:$214,000 Type:Drainage Request description: Capital Costs FY2026 Total 7001 - Construction $214,000 $214,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $214,000 $214,000 Funding Source FY2026 Total 4924 - Drainage Fund $0 4950 - Sales Tax $214,000 $214,000 4965 - ARPA $0 Total $214,000 $214,000 Type of Project Trash Capture Devices Implementing trash capture devices as mandated by the MS4 Stormwater Permit required by the State. Additional Information New Construction 129Page 463 of 583 Project Number:612-5817 Department:Public Works Total Capital Cost:$282,000 Type:Sewer Request description: Capital Costs FY2024 Total 7001 - Construction $215,700 $215,700 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $19,000 $19,000 7301 - Contract Admin $19,000 $19,000 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $28,300 $28,300 7701 - Studies $0 Total $282,000 $282,000 Funding Source FY2024 Total 4825 - Developer $0.00 4930 - Sewer Fund $0.00 4931 - Sewer Facility $0.00 4965 - ARPA $282,000.00 $282,000.00 4499 - Other Gov Agencies $0.00 44XX - FEMA Reimbursement $0.00 44XX - CalOES Reimbursement $0.00 4950 - Sales Tax $0.00 Total $282,000.00 $282,000.00 Type of Project Trenchless Sewer Rehabilitation - El Camino Real to West Branch Street Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure. Location El Camino Real to West Branch Street (under Highway 101) Additional Information Rehabilitation 130Page 464 of 583 Project Number:612-58XX Department:Public Works Total Capital Cost:$850,000 Type:Sewer Request description: Capital Costs FY2024 Total 7001 - Construction $850,000 $850,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $850,000 $850,000 Funding Source FY2024 Total 4825 - Developer $0 4930 - Sewer Fund $0 4931 - Sewer Facility $0 4965 - ARPA $0 4499 - Other Gov Agencies $0 44XX - FEMA Reimbursement $637,500 $637,500 44XX - CalOES Reimbursement $157,250 $157,250 4950 - Sales Tax $55,250 $55,250 Total $850,000 $850,000 Type of Project Lift Station 3 The heavy rains in the Winter of 22/23 have caused erosion at the top of the bank of Arroyo Grande Creek at Lift Station # 3. There is concerns the heavy flow of storm water in the Creek may have eroded the bottom of the creek bank and exposed an existing sewer force main located in the flowline of the Creek. Repair the erosion at the top of the Creek Bank and make improvements to reduce the storm water flow over the creek bank. Investigate the condition of the bottom of the creek bank and the sewer force main to see if they are vulnerable to damage caused by future storm events. Additional Information Rehabilitation 131Page 465 of 583 Project Number:612-58XX Department:Public Works Total Capital Cost:$282,000 Type:Sewer Request description: Capital Costs FY2025 Total 7001 - Construction $208,900 $208,900 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $20,900 $20,900 7301 - Contract Admin $20,900 $20,900 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $31,300 $31,300 7701 - Studies $0 Total $282,000 $282,000 Funding Source FY2025 Total 4825 - Developer $0 4930 - Sewer Fund $282,000 $282,000 4931 - Sewer Facility $0 4965 - ARPA $0 4499 - Other Gov Agencies $0 44XX - FEMA Reimbursement $0 44XX - CalOES Reimbursement $0 4950 - Sales Tax $0 Total $282,000 $282,000 Type of Project Trenchless Sewer Rehabilitation - Pilgrim Way, Orchard Avenue, West Cherry Avenue and California Street Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure. Location Pilgrim Way and Orchard Avenue West Cherry Avenue to US-101 California Street and West Cherry Avenue Additional Information Rehabilitation 132Page 466 of 583 Project Number:612-5854 Department:Public Works Total Capital Cost:$100,000 Type:Sewer Request description: Capital Costs FY2026 Total 7001 - Construction $0 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $100,000 $100,000 Total $100,000 $100,000 Funding Source FY2026 Total 4825 - Developer $0 4930 - Sewer Fund $100,000 $100,000 4931 - Sewer Facility $0 4965 - ARPA $0 4499 - Other Gov Agencies $0 44XX - FEMA Reimbursement $0 44XX - CalOES Reimbursement $0 4950 - Sales Tax $0 Total $100,000 $100,000 Type of Project Wastewater Master Plan Update Ten year update to the 2012 Wastewater System Master Plan and computer model to reflect subsequent growth/changes in the City’s General Plan, subsequent wastewater system improvements, and changes in wastewater flow patterns. Additional Information Study 133Page 467 of 583 Project Number:612-5849 Department:Public Works Total Capital Cost:$300,000 Type:Sewer Request description: Capital Costs FY2026 FY2027 FY2028 Total 7001 - Construction $100,000 $100,000 $100,000 $300,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $100,000 $100,000 $100,000 $300,000 Funding Source FY2026 FY2027 FY2028 Total 4825 - Developer $0 4930 - Sewer Fund $100,000 $100,000 $100,000 $300,000 4931 - Sewer Facility $0 4965 - ARPA $0 4499 - Other Gov Agencies $0 44XX - FEMA Reimbursement $0 44XX - CalOES Reimbursement $0 4950 - Sales Tax $0 Total $100,000 $100,000 $100,000 $300,000 Type of Project Maintenance Hole Rehabilitation Rehabilitate existing sanitary sewer manholes with an epoxy liner Additional Information Replacement 134Page 468 of 583 Project Number:612-58XX Department:Public Works Total Capital Cost:$175,000 Type:Sewer Request description: Capital Costs FY2026 Total 7001 - Construction $175,000 $175,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $175,000 $175,000 Funding Source FY2026 Total 4825 - Developer $0 4930 - Sewer Fund $175,000 $175,000 4931 - Sewer Facility $0 4965 - ARPA $0 4499 - Other Gov Agencies $0 44XX - FEMA Reimbursement $0 44XX - CalOES Reimbursement $0 4950 - Sales Tax $0 Total $175,000 $175,000 Type of Project Trenchless Sewer Rehabilitation - South Alpine and Ash St Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure. Location South Alpine Street Ash Street Additional Information Replacement 135Page 469 of 583 Project Number:612-58XX Department:Public Works Total Capital Cost:$300,000 Type:Sewer Request description: Capital Costs FY2027 Total 7001 - Construction $300,000 $300,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $300,000 $300,000 Funding Source FY2027 Total 4825 - Developer $0 4930 - Sewer Fund $300,000 $300,000 4931 - Sewer Facility $0 4965 - ARPA $0 4499 - Other Gov Agencies $0 44XX - FEMA Reimbursement $0 44XX - CalOES Reimbursement $0 4950 - Sales Tax $0 Total $300,000 $300,000 Type of Project Trenchless Sewer Rehabilitation - Alder and Cameron Court to Victorian Way Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure. Location Alder and Cameron Court to Victorian Way Additional Information Rehabilitation 136Page 470 of 583 Project Number:612-5826 Department:Public Works Total Capital Cost:$132,200 Type:Sewer Request description: Capital Costs FY2028 Total 7001 - Construction $132,200 $132,200 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $132,200 $132,200 Funding Source FY2028 Total 4825 - Developer $0 4930 - Sewer Fund $132,200 $132,200 4931 - Sewer Facility $0 4965 - ARPA $0 4499 - Other Gov Agencies $0 44XX - FEMA Reimbursement $0 44XX - CalOES Reimbursement $0 4950 - Sales Tax $0 Total $132,200 $132,200 Type of Project Trenchless Sewer Rehabilitation - Woodland Drive Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure. Location Woodland Drive Additional Information Rehabilitation 137Page 471 of 583 Project Number:640-5973 Department:Public Works Total Capital Cost:$43,800 Type:Water Request description: Capital Costs FY2024 Total 7001 - Construction $43,800 $43,800 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $43,800 $43,800 Funding Source FY2024 Total 4816 - Other Financing $0 4940 - Water Fund $43,800 $43,800 4942 - Water Facility $0 4943 - Water Availability $0 4965 - ARPA $0 Total $43,800 $43,800 Type of Project Phased Main Replacement - Highway 101 Crossing Upgrade, El Camino Real to West Branch Street Upgrade the existing 8-inch cast iron pipe to an 8-inch high density polyethylene (HDPE) pipe under Highway 101 from El Camino Real to West Branch Street. Location Highway 101-El Camino Real to West Branch Street Additional Information Replacement 138Page 472 of 583 Project Number:640-5953 Department:Public Works Total Capital Cost:$330,000 Type:Water Request description: Capital Costs FY2025 Total 7001 - Construction $330,000 $330,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $330,000 $330,000 Funding Source FY2025 Total 4816 - Other Financing $0 4940 - Water Fund $330,000 $330,000 4942 - Water Facility $0 4943 - Water Availability $0 4965 - ARPA $0 Total $330,000 $330,000 Type of Project SCADA Software/Electronics Design and Upgrade Provide two new redundant workstations, to run a new Windows?based SCADA software package to replace the existing SCADA desktop computer to increase the reliability of the City’s SCADA system. Water System Master Plan Project B-3. Additional Information Equipment 139Page 473 of 583 Project Number:640-59XX Department:Public Works Total Capital Cost:$100,000 Type:Water Request description: Capital Costs FY2025 Total 7001 - Construction $100,000 $100,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $100,000 $100,000 Funding Source FY2025 Total 4816 - Other Financing $0 4940 - Water Fund $100,000 $100,000 4942 - Water Facility $0 4943 - Water Availability $0 4965 - ARPA $0 Total $100,000 $100,000 Type of Project Reservoir No. 5 Redundancy Interconnect The water distribution system for Reservoir No. 5 pressure zone has only one watermain that can provide water to the pressure zone. This project will provide a redundant interconnect to assure the zone has water delivery from Reservoir No. 5 with the watermain off. The project will interconnect the watermain from Los Ciervos to Andre Drive. Additional Information New Construction 140Page 474 of 583 Project Number:640-59XX Department:Public Works Total Capital Cost:$100,000 Type:Water Request description: Capital Costs FY2026 Total 7001 - Construction $0 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $100,000 $100,000 Total $100,000 $100,000 Funding Source FY2026 Total 4816 - Other Financing $0 4940 - Water Fund $100,000 $100,000 4942 - Water Facility $0 4943 - Water Availability $0 4965 - ARPA $0 Total $100,000 $100,000 Type of Project Water Master Plan Update Ten year update to the 2012 Water System Master Plan and computer model to reflect subsequent growth/changes in the City’s General Plan, subsequent water system improvements, and changes in water demand. Additional Information Study 141Page 475 of 583 Project Number:640-59XX Department:Public Works Total Capital Cost:$1,000,000 Type:Water Request description: Capital Costs FY2026 FY2027 Total 7001 - Construction $125,000 $875,000 $1,000,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $125,000 $875,000 $1,000,000 Funding Source FY2026 FY2027 Total 4816 - Other Financing $0 4940 - Water Fund $125,000 $875,000 $1,000,000 4942 - Water Facility $0 4943 - Water Availability $0 4965 - ARPA $0 Total $125,000 $875,000 $1,000,000 Type of Project Phased Main Replacement – Cornwall Street This project will replace the existing 8-inch cast iron pipes with new 8-inch PVC pipes in Cornwall Street between North Halcyon Road to just west of El Camino Real. Location Cornwall St from Barnett St to Halcyon Rd Additional Information Replacement 142Page 476 of 583 Project Number:640-5911 Department:Public Works Total Capital Cost:$773,500 Type:Water Request description: Capital Costs FY2027 Total 7001 - Construction $572,900 $572,900 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $57,300 $57,300 7301 - Contract Admin $57,300 $57,300 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $86,000 $86,000 7701 - Studies $0 Total $773,500 $773,500 Funding Source FY2027 Total 4816 - Other Financing $0 4940 - Water Fund $673,500 $673,500 4942 - Water Facility $100,000 $100,000 4943 - Water Availability $0 4965 - ARPA $0 Total $773,500 $773,500 Type of Project Phased Mains Replacement - North Halcyon to El Camino This project will replace the existing 8-inch cast iron water main with new 8-inch PVC pipe along North Halcyon Road to El Camino. Location North Halcyon Road to El Camino Additional Information Replacement 143Page 477 of 583 Project Number:640-5948 Department:Public Works Total Capital Cost:$500,000 Type:Water Request description: Capital Costs FY2027 Total 7001 - Construction $500,000 $500,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $500,000 $500,000 Funding Source FY2027 Total 4816 - Other Financing $0 4940 - Water Fund $500,000 $500,000 4942 - Water Facility $0 4943 - Water Availability $0 4965 - ARPA $0 Total $500,000 $500,000 Type of Project Reservoir No. 4 Exterior Coating Sand blast, prime and re-coat Reservoir No. 4 exterior. The tank was built in 1983 and has never been painted since it was originally built. Additional Information Renovation 144Page 478 of 583 Project Number:640-59XX Department:Public Works Total Capital Cost:$300,000 Type:Water Request description: Capital Costs FY2028 Total 7001 - Construction $300,000 $300,000 7002 - PW Construction $0 7005 - PW Construction - Concrete $0 7006 - PW Construction - Asphalt $0 7201 - Construction Contingencies $0 7301 - Contract Admin $0 7302 - Appraisals $0 7303 - Land Acquisition $0 7501 - Design & Survey $0 7701 - Studies $0 Total $300,000 $300,000 Funding Source FY2028 Total 4816 - Other Financing $0 4940 - Water Fund $300,000 $300,000 4942 - Water Facility $0 4943 - Water Availability $0 4965 - ARPA $0 Total $300,000 $300,000 Type of Project Miller Way Booster Zone Upgrade Complete upgrade on the Miller Way Booster Station, including a new pump building (or enclosed package pump station), new pumps and motors (2 x 5-HP), and new bladder tanks. The upgraded booster station will have a design capacity of 75-gpm. This will increase the reliability of the water supply to the Miller Way zone and will improve water service pressure. In addition, this is expected to decrease maintenance costs and increase efficiency. Additional Information Replacement 145Page 479 of 583 Appendix A 146Page 480 of 583 CITY OF ARROYO GRANDE ORGANIZATIONAL CHART 147Page 481 of 583 Community Profile INTRODUCTION The City of Arroyo Grande is located five miles inland from the central California coastline. Incorporated in 1911, the City contains acres of agriculturally productive land in a valley created by the Arroyo Grande Creek. The fertile soil produces several crop harvests annually, including celery, lettuce, and strawberries. There are several wineries in the vicinity, designating the area as the Arroyo Grande wine region. The City, locally known as one of the “Five Cities”, adjoins Pismo Beach and Grover Beach, and is neighbor to Avila Beach and Shell Beach. The economy of the five cities depends heavily on tourists and retail sales. Many of the residents of Arroyo Grande commute to work in neighboring communities. Others are employed in the service industries of Arroyo Grande, such as retail, education, and health care. Pacific Gas & Electric and its Diablo Canyon Nuclear Power Plant is a significant employer in the region. A small quantity of manufacturing is located within the City. The heart of the City is the Village of Arroyo Grande, a unique section of the community from which the modern City derived its roots. Antique shops, an ice cream parlor, and turn of the century architecture are reminiscent of an earlier age. Within the Village is a swinging bridge that was originally constructed in 1875 to connect land divided by the Arroyo Grande Creek. The 171-foot bridge is the only one of its kind in California. When the bridge was donated to the City of Arroyo Grande in 1911, the City assumed responsibility for maintenance and care. 148Page 482 of 583 Community Profile City Recreation Areas & Programs The City has several parks with picnic, barbecue, and playground areas. Strother Community Park, located along the bank of the Arroyo Grande Creek, is ideal for reunions, picnics, and barbecues. Elm Street Park has volleyball standards and playground equipment for all ages. The Heritage Square Park, connected to the Village area by the historical Swinging Bridge, is a favorite place for tourists and locals to enjoy lunchtime. The Hart-Collett Memorial Park, the Terra De Oro Park, and the Kiwanis Park are small parks with picnic tables and benches only. Rancho Grande Park is also ideal for family gatherings or special celebrations. The twenty-six acre Soto Sports Complex serves the Five Cities region by providing four lighted tennis courts, a Little League field, a lighted Babe Ruth field, four lighted softball fields, and two unlit ball fields. The fields are converted to soccer and football use in the fall. The James Way Oak Habitat and Wildlife Preserve has equestrian and jogging/walking trails for public use. The habitat, winding along a hillside in an oak preserve, has an abundant array of wildlife. The City offers a wide variety of recreational opportunities for local residents and visitors. From youth and adult sports leagues, child care programs, and special events to classes for seniors and summer youth camps, there are programs available for nearly every age. 149Page 483 of 583 Population Overview TOTAL POPULATION 18,441 2.3% vs. 2019 GROWTH RANK 185 out of 493 Municipalities in California DAYTIME POPULATION 17,545 Daytime population represents the effect of persons coming into or leaving a community for work, entertainment, shopping, etc. during the typical workday. An increased daytime population puts greater demand on host community services which directly impacts operational costs. * Data Source: American Community Survey 5-year estimates POPULATION BY AGE GROUP Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly. * Data Source: American Community Survey 5-year estimates * Data Source: U.S. Census Bureau American Community Survey 5-year Data and the 2020, 2010, 2000, and 1990 Decennial Censuses199019911992199319941995199619971998199920002001200220032004200520062007200820092010201120122013201420152016201720182019202014k 15k 16k 17k 18k 19k <5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85 150Page 484 of 583 Household Analysis TOTAL HOUSEHOLDS 7,026 Municipalities must consider the dynamics of household types to plan for and provide services effectively. Household type also has a general correlation to income levels which affect the municipal tax base. * Data Source: American Community Survey 5-year estimates 8% higher than state average Family Households 54% 14% higher than state average Married Couples 57% 12% higher than state average Singles 27% 73% higher than state average Senior Living Alone 23% 151Page 485 of 583 Economic Analysis Household income is a key data point in evaluating a community’s wealth and spending power. Pay levels and earnings typically vary by geographic regions and should be looked at in context of the overall cost of living. HOUSEHOLD INCOME Above $200,000 9% 34% lower than state average Median Income 88,068 12% higher than state average Below $25,000 12% 19% lower than state average * Data Source: American Community Survey 5-year estimates Over $200,000 $150,000 to $200,000 $125,000 to $150,000 $100,000 to $125,000 $75,000 to $100,000 $50,000 to $75,000 $25,000 to $50,000 Below $25,000 152Page 486 of 583 Housing Overview 2020 MEDIAN HOME VALUE 610,000 * Data Source: 2020 US Census Bureau (http://www.census.gov/data/developers/data-sets.html), American Community Survey. Home value data includes all types of owner-occupied housing. HOME VALUE DISTRIBUTION * Data Source: 2020 US Census Bureau (http://www.census.gov/data/developers/data-sets.html), American Community Survey. Home value data includes all types of owner-occupied housing. HOME OWNERS VS RENTERS Arroyo Grande 34% Rent 66% Own State Avg. 45% Rent 55% Own * Data Source: 2020 US Census Bureau (http://www.census.gov/data/developers/data- sets.html), American Community Survey. Home value data includes all types of owner-occupied housing.200920102011201220132014201520162017201820192020400k 450k 500k 550k 600k 650k > $1,000,000 $750,000 to $999,999 $500,000 to $749,999 $400,000 to $499,999 $300,000 to $399,999 $250,000 to $299,999 $200,000 to $249,999 $150,000 to $199,999 $100,000 to $149,999 $50,000 to $99,999 < $49,999 153Page 487 of 583 Fiscal Policy Adopted by the City Council: September 5, 1995 Revised: June 28, 2011 The budget document is a policy statement and financial plan that allocates City resources such as personnel, materials, and equipment in tangible ways to achieve the general goal of a balanced community. It is, therefore, prudent for the City Council to have adopted a Fiscal Policy to guide staff through the budget-development process. The Fiscal Policy is a guideline, not an absolute. The Policy describes goals the Council seeks to achieve to secure fiscal solvency, superior levels of customer service, and maximum cost efficiency. The Policy components are as follows: RESERVES • Establish and maintain a Fund Balance reserve goal of 20% of expenditures with a minimum of 15% in the General Fund. • Maintain a minimum of 5% of the General Fund budget as a Contingency Reserve. • Contribute 10% of annual appropriations to the improvement of Infrastructure. FISCAL MANAGEMENT • Maintain safety and liquidity while maximizing investment revenue. • Utilize grants and subsidies from other sources when possible and cost-effective. • Charge fees for services that reflect the cost of providing such services. • Review fees annually, establish actual costs, adjust existing fees and establish new fees as needed. • Recover costs when possible for facility use, planning and building services, code enforcement, community events and administrative costs. • Develop short and long-term financial plans. • Develop fiscal models to reflect development and planning policies to ensure resources are adequate to provide service needs. • Maintain a PERS Retirement Fund in which the City funds retirement costs on an annual basis at no lower than the projected long-term average rates in order to eliminate the fluctuations in PERS costs and provide long-term stability. NEW SERVICES Add new services only when a need has been identified and when adequate staffing and funding sources have been provided. 154Page 488 of 583 Fiscal Policy PUBLIC SAFETY Provide funding to maintain the safety of the citizens of Arroyo Grande at a level that ensures that Arroyo Grande maintains its position as one of the safest cities in San Luis Obispo County. WATER, LOPEZ AND SEWER FUNDS Maintain reserve funds equal to 90 days of operating expenses plus $500,000 and one year of debt service. FACILITIES • Plan for new facilities only if operations and maintenance costs for those new facilities will not negatively impact the operating budget. • Provide adequate routine maintenance each year to avoid the cost of deferred maintenance. OPERATIONAL EFFICIENCIES • Provide City services in the most cost-effective manner. • Provide staffing levels that allow employees to respond promptly to service requests from the public. • Utilize consultants and temporary help for special projects or peak workload periods. • Utilize community expertise on a voluntary basis as appropriate. • Ensure that fee-supported services are staffed appropriately to render the services for which customers have paid. • Work through regional agencies to share costs for local and mandated programs whenever possible. EMPLOYEE DEVELOPMENT Attract and retain competent employees for the City work force by compensating employees fairly, providing adequate training opportunities, ensuring safe working conditions, and maintaining a professional work environment. 155Page 489 of 583 Fiscal Policy ECONOMIC DEVELOPMENT • Promote a mix of businesses that contributes to a balanced community, develop programs to enhance and retain existing businesses, and pursue new developments and businesses that add to but do not detract from the City’s economic base. • Maximize opportunities for the existing business community, thereby increasing existing sources of revenue to meet the increasing demands for service. RETIREE MEDICAL Pre-fund retiree medical benefit costs. 156Page 490 of 583 Significant Accounting Policies REPORTING ENTITY The City of Arroyo Grande was incorporated on July 10, 1911 under the laws of the State of California and enjoys all the rights and privileges applicable to a General Law City. An elected five-member board governs the City. The City operates under a Council-Manager form of government, and currently provides a wide variety of services to its citizens, including police, public services, community development, general administrative and other services. Description of Funds Fund Accounting Systems The City uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain City functions or activities. A fund is an accounting entity with a self-balancing set of accounts established to record the financial position and results of operations of a specific governmental activity. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available resources. The City maintains the following fund types and account groups: Types of Funds Governmental Fund Types General Fund – is the general operating fund of the City and accounts for all unrestricted financial resources except those required to be accounted for in another fund. Special Revenue Funds – to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or capital projects) that are restricted by law or administrative action to expenditures for specific purposes. Debt Service Funds – to account for the accumulation of resources for and the payment of, interest and principal on general long-term debt and related costs. The City currently does not have general long term debt that would be obligated to use a debt service fund. Capital Project Funds – to account for financial resources segregated for the acquisition of major capital projects or facilities (other than those financed by proprietary fund types). 157Page 491 of 583 Significant Accounting Policies Proprietary Fund Types Enterprise Funds – to account for operations in a manner similar to private business enterprises where the intent is to have the costs (expenses, including depreciation) of providing goods or services to the general public to be financed or recovered primarily through user charges. Fiduciary Fund Types Agency Funds – to account for assets held by the City as trustee or agent for individuals, private organizations, or other governmental units, and/or other funds. These funds are custodial in nature (assets correspond with liabilities) and do not involve measurement of results of operations. Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Specifically, it relates to the timing of the measurements made, regardless of the nature of the measurement. All governmental funds and Agency funds are accounted for using the modified accrual basis of accounting. Revenues are recognized when they become measurable and available as net current assets. In those funds where revenue is recognized on a modified accrual basis the following revenues may be accrued: property and sales taxes, revenue from the use of money and property, interfund transfers, unbilled service receivables and intergovernmental revenue. Licenses, permits, fines and forfeitures and similar items are, for the most part, not accrued and consequently are not recorded until received. Agency funds are purely custodial (assets equal liabilities) and thus do not involve measurement of results of operations. The assets and liabilities are accounted for on a modified accrual basis with the exception of the City’s Deferred Compensation Plan, which is accounted for on a market value basis in accordance with Statement No. 2 of the Governmental Accounting Standards Board (GASB). Property tax revenue is recognized in the fiscal year for which the taxes have been levied providing they become available, in accordance with National Council of Governmental Accounting GASB 33. In this context, available means when receivable and due, when payment is expected within the current period, or within sixty (60) days of year end, and thus available to pay debts of the current period. Grants, entitlements, or shared revenues recorded in governmental funds are recognized as revenue in the accounting period when they become susceptible to accrual, i.e. both measurable and available (modified accrual basis). Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Principal and interest on general long-term debt is recognized when due. All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned and become measurable, expenses are recognized when they are incurred if measurable. 158Page 492 of 583 Significant Accounting Policies The City reports deferred revenue on its combined balance sheet. Deferred revenues arise when potential revenue does not meet both the “measurable” and “available” criteria for recognition in the current period. Deferred revenues also arise when the City receives resources before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred revenue is removed from the combined balance sheet and revenue is recognized. Budgetary Process The City uses the following procedures in establishing the budgetary data reflected in the financial statements: after January 1, Department Directors prepare estimates for required appropriations for the fiscal year commencing the following July 1. The departmental estimates are presented to the City Manager for review. A Preliminary Budget is prepared that includes estimated expenditures and forecasted revenues for the fiscal year. Prior to July 1, the City Manager submits a Preliminary Budget for the upcoming fiscal year to the City Council. The Preliminary Budget includes a summary of the proposed expenditures and financial resources of the City, as well as historical data for preceding fiscal periods. Public meetings are conducted to obtain citizens’ comments. The City Council adopts the budget by June 30. Budgets are legally adopted for the general, special revenue, enterprise funds, agency funds and all capital projects programs during the fiscal year ended June 30. The appropriated budget covers substantially all City expenditures. All appropriated amounts shown are as originally adopted or as amended by the City Council. During the year, supplementary appropriations may be approved. Unexpended appropriations lapse at the year-end, unless approved for carryover by the City Manager to address multi-year projects or initiatives. Department Directors are authorized to transfer budgeted amounts within their departments, within the same fund, with the approval of the City Manager. The City Manager has authority to make transfers of appropriations between departments, provided those changes do not impact budgeted year-end fund balances. Only the City Council may authorize transfers of appropriations between funds. Formal budgetary integration is employed as a management control device during the fiscal year for all governmental funds. Encumbrances Encumbrances represent commitments related to unperformed contracts for goods or services. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of resources are recorded to reserve that portion of the applicable appropriation, is utilized in all funds. Encumbrances outstanding at year-end are reported as reservations of fund balances and do not constitute expenditures or liabilities because the commitments will be honored during the subsequent year. Amounts encumbered at year-end are reappropriated in the following year. 159Page 493 of 583 Significant Accounting Policies Budget Basis of Accounting Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). Cash and Investments Cash includes amounts in demand deposits. Investments, including accrued interest, are stated at fair market value. Interfund Transactions During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables and payables are classified as “due from other funds” or “due to other funds” on the balance sheet. Inventories Inventories of materials and supplies are carried at cost on a first-in, first-out basis. The City uses the consumption method for accounting for inventories. Fixed Assets All purchased fixed assets are valued at cost where historical records are available, and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value on the date received. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Improvements are capitalized and depreciated, as applicable, over the remaining useful lives of the related fixed assets. In accordance with GASB 34, all Public domain (“infrastructure”) fixed assets are now capitalized. Examples of infrastructure assets are: roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems. Depreciation of fixed assets is computed using the straight-line method. The estimated useful lives are as follow: Buildings and structures 40 – 55 years Machinery 3 – 10 years Equipment 5 – 20 years Compensated Absences Vested or accumulated personal leave of employees, that is expected to be liquidated with expendable available financial resources, is reported as an expenditure and a fund liability of the governmental fund 160Page 494 of 583 Significant Accounting Policies that will pay it. Amounts of vested or accumulated personal leave not expected to be liquidated with expendable available financial resources are reported in the City’s financial statements as long-term debt. No expenditure is reported for those amounts. Vested or accumulated personal leave of proprietary funds is recorded as an expense and liability of those funds as the benefits accrue to employees. Property Taxes The San Luis Obispo County Assessor and Tax Collector perform the duties of assessing and collecting property tax, respectively. Tax levies cover the period from July 1 to June 30 of each year. All tax liens attach annually on the first day in March proceeding the fiscal year for which the taxes are levied. Taxes are levied on both real and personal property as of March 1. Secured property taxes are levied against real property and are due and payable in two equal installments. The first installment is due on November 1 and becomes delinquent if not paid by December 10. The second installment is due on February 1 and becomes delinquent if not paid by April 10. Unsecured personal property taxes are due on July 1 each year. These taxes become delinquent if not paid by August 31. Grants Federal and state grant revenues are accrued to the extent expenditures are incurred. All such grants are subject to audit and adjustment by the grantor. Long-term Obligations Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the debt service fund for payment early in the following year. Other long-term obligations to be financed from expendable available financial resources are reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the financial statements. Long-term liabilities to be financed from proprietary fund operations are accounted for in those funds. Fund Equity Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. These reserves represent those portions of fund equity not available for expenditure or that are legally segregated for a specific future use of financial resources. Fund designations are established to indicate tentative plans for the use of current financial resources in the future. 161Page 495 of 583 Guide to Funds by Number 010 General Fund –The primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund provides administrative, financial, police and fire protection, community development, parks and recreation, and public works services to the community and other funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. 210 Fire Protection Impact –This fund accounts for impact fees collected from developers for the expansion of the existing fire station in order to serve future development. 211 Public Access Television – This fund accounts for fees collected from Charter Communications that are restricted for support of public, education and government access programming and equipment. 212 Police Protection Impact –This fund accounts for impact fees collected from developers for the expansion of the existing police facility in order to serve future development. 213 Park Development – This fund accounts for the receipts of park-in-lieu fees (Quimby) and grant revenues that are used for construction, park acquisition, and development of park facilities. 214 Park Improvement – Impact fees that are collected for park improvements will be used to maintain the adopted level of service for neighborhood and community parks of 4.0 acres per thousand population. This fund accounts for the receipt of these monies. 215 Recreation Community Center – This fund accounts for impact fees collected for recreation facilities in order to maintain the adopted level of service of recreation/community center facilities of 542 square feet. 216 Gracelane Assessment District – Fund to account for revenues derived from annual assessments of properties within the District, which are used to pay the cost incurred by the City for landscape maintenance. 217 Landscape Maintenance District – This fund accounts for the landscape maintenance of parkways within two housing tracts. A special benefit assessment is levied on property owners to pay for landscape maintenance expenditures. 218 Local Use Tax Fund – Fund to account for the ½% local sales tax increase approved by the voters in November of 2006. 219 Parkside Assessment District –Fund to account for revenues derived from annual assessments of properties, which are used to pay the cost incurred by the City for landscape maintenance. 162Page 496 of 583 Guide to Funds by Number 220 Street (Gas Tax) Fund – The fund that accounts for receipts and expenditures of money apportioned by the State under Streets and Highway Code sections. Gas tax revenues can only be used to construct and maintain streets and highways. 221 Traffic Congestion Relief Fund – This fund accounts for receipts and expenditures of money apportioned by the State under AB 2928 for street or road maintenance or reconstruction. 222 Traffic Signalization – This fund accounts for traffic signalization assessments levied against developments for the future cost of traffic signals. 223 Traffic Circulation – This fund accounts for developer traffic mitigation measure fees charged as a result of an environmental review. 224 Transportation Facility Impact – This fund accounts for developer impact fees (AB1600 fees) paid to protect the public health, safety, and welfare by maintaining the existing level of public services for existing and future residents within the City of Arroyo Grande. 225 Transportation Fund – The fund accounts for revenues from the Local Transportation Fund (LTF), the South County Transit (SCT), and a senior taxi program administered by SCT. Expenditures are restricted to public transportation. 226 Water Neutralization Impact Fund – This fund accounts for mitigation fees collected from developers to neutralize projected water demand, of development projects, above historical usage amounts. 230 Construction Tax – The fund that accounts for the accumulation of tax revenues levied on construction of residential dwelling units, mobile home lots, and commercial buildings. Expenditures are restricted to public improvements, including but not limited to, facilities, fire stations, fire-fighting equipment, parks, street improvements, and equipment. 231 Drainage Facility – This fund accounts for development drainage fees restricted to improving drainage within the City. 232 In-lieu Affordable Housing – The fund accounts for monies paid by developers in meeting the City’s mandatory affordable housing requirements. 233 In-lieu Underground Utilities – The fund accounts for monies paid by developers in meeting the City’s underground utility requirements. 240 Arroyo Grande Tourism Marketing Improvement District Fund – The fund that accounts for assessments collected from lodging establishments, which are restricted for programs, projects and activities that benefit lodging businesses in the City. 163Page 497 of 583 Guide to Funds by Number 241 Water Availability Fund – The fund that accounts for impact fees collected to mitigate future water requirements. 250 CDBG Grant Fund – The fund accounts for revenues and expenditures related to Community Development Block Grant Funds. 271 State COPS Block Grant Fund – The fund that accounts for the receipt of revenues from the State of California restricted to the purchase of police equipment and technology for crime prevention. 286 Successor Agency to the Former Redevelopment Agency Administration – Fund used to account for tax increment revenues to be used for Successor Agency administration and payment of the former Redevelopment Agency enforceable obligations. 287 Successor Agency to the Former Redevelopment Agency Housing Function – The fund accounting for tax increment revenues of the former Redevelopment Agency to be used for low and moderate housing within the City. 350 Capital Improvement Program – Fund established to account for transfers from other City funds and grant revenues to be used for infrastructure improvements within the City. The Program is divided into six project types – Miscellaneous Projects, Park Projects, Street Projects, Drainage Projects, Sewer Projects, and Water Projects. 612 Sewer Fund – Fund used to account for maintenance of sewer lines connecting City residents to the San Luis Obispo County Sanitation District sewer plant. Maintenance costs are funded by user charges. 634 Sewer Facility Fund – This fund accounts for the accumulation of sewer facility revenues to be used in capital improvement projects in the City. 640 Water Fund – Fund used to account for the operation of water utility service to the community. Revenues are received from fees for service. 641 Lopez Fund – The Lopez Fund is responsible for the purchase of water, debt servicing, and the maintenance and operation of Lopez Dam. User Fee charges for water availability and utility billing are the major revenue sources of this fund. 642 Water Facility Fund –Fund used to account for the accumulation of revenues from charges for current services to be used for future water infrastructure improvements. 751 Downtown Parking –Agency Fund collecting assessments from Village merchants for the maintenance of Village parking for the Downtown Village Merchants Association. 164Page 498 of 583 Fund Structure Governmental Fund Types General Fund – is the general operating fund of the City and accounts for all unrestricted financial resources except those required to be accounted for in another fund. 165Page 499 of 583 Fund Structure Special Revenue Funds – to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or capital projects) that are restricted by law or administrative action to expenditures for specific purposes. Debt Service Funds – to account for the accumulation of resources for and the payment of, interest and principal on general long-term debt and related costs. The City currently does not have general long term debt that would be obligated to use a debt service fund. Capital Project Funds – to account for financial resources segregated for the acquisition of major capital projects or facilities (other than those financed by proprietary fund types). Proprietary Fund Types Enterprise Funds – to account for operations in a manner similar to private business enterprises where the intent is to have the costs (expenses, including depreciation) of providing goods or services to the general public to be financed or recovered primarily through user charges. Fiduciary Fund Types Agency Funds – to account for assets held by the City as trustee or agent for individuals, private organizations, or other governmental units, and/or other funds. These funds are custodial in nature (assets correspond with liabilities) and do not involve measurement of results of operations. 166Page 500 of 583 Budget Glossary Account: A subdivision within a fund for the purpose of classifying transactions. Account Number: A numeric identification of the account. Typically, a unique number or series of numbers. The City of Arroyo Grande’s number structure is comprised of three (3) fields of characters. The first field is three (3) characters wide and identifies the various FUNDS within the account system. The next field contains four (4) characters and identifies the PROGRAMS and/or DIVISIONS within the City. The final field contains four (4) characters and identifies the OBJECT CODE of the account number. The combination of the three fields makes up the account number. Accrual Basis or Accrual Method: Accounting method whereby income and expense items are recognized as they are earned or incurred, even though they may not have been received or actually paid in cash. The alternative is Cash Basis. The City of Arroyo Grande uses the method of “Modified Accrual” basis of accounting for governmental and agency funds. All proprietary funds are accounted for using the accrual basis of accounting. ACFR: Annual Comprehensive Financial Report which is an audited and printed copy of the City’s financial statement at the end of a given fiscal year. Actual: The recorded revenue or expenditure for a specific account number. The actual columns, referenced in this document, report the revenues or expenditures as audited by an independent auditor. Adopted Budget: A budget which typically has been reviewed by the public and “Adopted” (approved) by the City Council prior to the start of the fiscal year. The adopted budget is the legal authority to expend money for specified purposes in the fiscal year time period. AGPOA: Arroyo Grande Police Officers Association. This union represents sworn and non-sworn police employees working for the City. AGTBID: Arroyo Grande Tourism Business Improvement District. Established in May 2013 by Ordinance, the district exists to provide projects, programs and activities that benefit lodging businesses located and operating with the boundaries of the City. Assessments are levied on all lodging businesses and are subject to annual review by the City Council in accordance with the requirements contained in the Parking and Business Improvement Area Law of 1989 (Streets and Highways Code Sections 36500 et seq.). Appropriate: Set apart for, or assign to, a particular purpose or use. Appropriated Expenditure: A budget amount set-aside for a specific acquisition or purpose. Appropriation: An authorization by the City Council to make expenditures and to incur obligation for specific amounts and purposes. For most local governments, the adopted budget document is the source for all or most appropriations. 167Page 501 of 583 Budget Glossary Assessed Valuation: An official value established for real estate or other property as a basis for levying property taxes. Assessments: Charges made to parties for actual services or benefits received. Assets: Property owned by the City which has book or appraised monetary value. Audit: A review of the accounting system and financial records to verify that government funds were spent and received in accordance with Generally Accepted Accounting Principles (GAAP) and in compliance with the legislative body’s appropriations. Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled during the year. Available (Undesignated) Fund Balance: Funds remaining from prior years, which are available for appropriation and expenditure in the current year. Balance Sheet: A statement presenting the financial position of an entity or fund by disclosing the value of its assets, liabilities, and equities as of a specified date. Balanced Budget: Budgeted resources, including revenue, transfers from other funds, and unallocated fund balance from previous years meet or exceed the budgeted use of resources, including expenditures and transfers to other funds. Base Budget: The ongoing expense level necessary to maintain service levels previously authorized by the City Council. Beginning Balance: Unencumbered resources available in a fund from the prior fiscal year after payment of prior fiscal year expenditures. Bond: A written promise from a local government to repay a sum of money on a specific date at a specified interest rate. Bonds are most frequently used to finance capital improvement projects such as buildings, streets, and bridges. Budget: A plan of financial operation, for a set time period, which identifies specific types and levels of services to be provided, proposed appropriations or expenses, and the recommended means of financing them. Budget Amendments: The City Council has the sole responsibility for adopting the City’s budget, and may amend or supplement the budget at any time after adoption by majority vote. The City Manager and Administrative Services Director have joint authority to approve line item budgetary 168Page 502 of 583 Budget Glossary transfers between expenditure objects of the budget, as long as transfers do not affect ending fund balances. Budgetary Basis: The basis of accounting used to estimate financing sources and uses in the budget. Budget Message: The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from previous years, and presents recommendations made by the City Manager. Budget Year: Is the FISCAL YEAR for which the budget is being considered. Budgetary Unit: An organizational component budgeted separately, usually a department or a division. Capital Expenditures: An acquisition or an improvement (as distinguished from a repair) that will have a life of more than one year. Capital Improvement Budget: A financial plan or authorized expenditures for tangible, long- term construction of, or improvement to, public physical facilities. Capital Improvement Program (CIP): A long-term plan for multi-year projects such as street or park improvements, building construction, and various kinds of major facility maintenance. The projects set out in the plan usually require funding beyond the one-year period of the annual budget and the plan details funding sources and expenditure amounts. Capital Outlay: Expenditures that result in the acquisition of or addition to, fixed assets. A capital item is tangible, durable, and non-consumable, and has a useful life of more than one year. Carryover: Unspent funds, either encumbered, reserved, or unobligated, brought forward from prior fiscal years. Cash Basis: A basis of accounting in which transactions are recognized only when cash is increased or decreased. Consumer Price Index (CPI): Measure of change in consumer prices as determined by a monthly survey of the U.S. Bureau of Labor Statistics. Many pension and employment contracts are tied to changes in consumer prices as protection against inflation and reduced purchasing power. Among the CPI components are the costs of housing, transportation, and electricity. Also known as the Cost-of- Living Index. 169Page 503 of 583 Budget Glossary Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services: Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include maintenance agreements, professional contracts, and tree trimming agreements. Debt Service: The City’s obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-determined payment schedule. Deficit: The excess of an entity’s liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Department: A basic organizational unit of government that is functionally unique in its delivery of services. The components are hierarchically arranged as follows: Department (such as Public Works): and Division (such as Sewer Maintenance). Depreciation: The loss in value of an asset, due to physical changes, obsolescence, or factors outside of the asset. Development-related Fees: Fees and charges generated by building, development, and growth in a community. Included in development-related fees are building permits, development review fees, and zoning and subdivision fees. Disbursement: The expenditure of monies from an account. Division: An organizational component of a department. Encumbrance: The commitment of appropriated funds to purchase goods or services. An encumbrance is not an expenditure. An encumbrance reserves funds to be expended on a specific item or service. Enterprise Fund: A proprietary fund used to account for operations that are financed and operated in a manner similar to private business enterprises. The intent of enterprise funds is to have the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. The rate schedule for these services is established to ensure that revenues are adequate to meet all necessary expenditures. Expenditure/Expense: The outflow of funds paid or to be paid for an asset obtained or goods and services obtained regardless of when the expenditure is actually paid. The term expenditure applies to Governmental Funds, while the term expense is used for Enterprise and Internal Service Funds. 170Page 504 of 583 Budget Glossary Expenditure Object Code: Unique identification number and title for a minor expenditure category. Represents the most detailed level of budgeting and recording of expenditures, also referred to as a “line item.” Fiscal Policy: A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal policy provides an agreed- upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year (FY): The 12-month period for recording financial transactions. The City of Arroyo Grande has specified the fiscal year to begin July 1st and end June 30th. Fixed Assets: Assets of long-term character such as land, buildings, machinery, equipment, and furniture. Franchise Fee: A franchise fee is charged for the privilege of using public rights-of way and property within the City for public or private purposes. The City currently assesses franchise fees on utilities such as electricity, gas and solid waste collection. Full-time Equivalent Position (FTE): Positions or fractions thereof based on full-time definition of forty hours of work per week. Fund: A separate accounting entity with a self-balancing set of accounts to record all financial transactions (revenues and expenditures) for specific activities or government functions. Funds are classified into three categories: governmental, proprietary, and fiduciary. Commonly used funds in governmental accounting are General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Enterprise Funds, Internal Service Funds, Agency Funds, and Special Assessment Funds. Fund Accounting: The basis of accounting used particularly by governments. Since there is no profit motive, accountability is measured instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with legal requirements. Financial reporting is directed at the public rather than investors. Fund Balance: The excess of assets over liabilities of a fund. GANN Limit: State of California legislation that limits a City’s total appropriations from tax revenues. Gas Tax Fund: A fund to account for receipts and expenditures of money apportioned under Street and Highway Code section 2105, 2106, 2107, and 2107.5 of the State of California. General Fund: The primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund provides administrative, financial, police protection, community development, public works, and recreation services to the community and other 171Page 505 of 583 Budget Glossary funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. Generally Accepted Accounting Principles (GAAP): Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. General Obligation Bond: Bonds that are usually limited by state law as to the amount as well as the length of indebtedness that a government can have. These “Full Faith and Credit” bonds are secured by all of the financial assets of the local government, including property taxes. Goal: A general statement of broad direction, purpose, or intent that describes the essential reason for existence and which is not limited to a one-year time frame. Generally, a goal does not change from year to year. Grant: Contributions of gifts or cash or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant awarded by the federal government. Indirect Cost: Costs that cannot be easily seen in the product or service. Electricity, insurance, and data processing costs are examples of indirect costs. Infrastructure: The physical assets of the City, i.e. streets, water, sewer, public buildings, and parks, and the support structures within a development. Interfund Transfers: The movement of monies between funds to assist in financing the services for the recipient fund. Intergovernmental Revenue: Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. JPA: Joint Powers Agreement. An entity created by two or more public authorities to jointly exercise any power common to all of them. The City of Arroyo Grande joined in a JPA, California Joint Powers Insurance Association, for the purpose of jointly managing liability and workers compensation issues. The City is also a member of the Five Cities Fire Authority, a JPA for fire services with the City of Grover Beach and Oceano Community Services District. Jurisdiction: Geographic or political entity governed by a particular legal system or body of laws. Liability: Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed or refunded at some future date. 172Page 506 of 583 Budget Glossary Local Use Tax Fund: Fund to account for the ½% local sales tax increase approved by the voters in November of 2006. Long-term Debt: Debt with a maturity of more than one year after the date of issuance. Modified Accrual Basis or Modified Accrual Method: Accounting method whereby income and expense items are recognized, as they are available and measurable. Objective: Measurable statement of the intended beneficial and tangible effects of a program’s activities. An objective is a specific target toward which a manager can plan, schedule work activities, and make staff assignments. An objective is stated in quantifiable terms such that it is possible to know when it has been achieved. Examples are increase an activity by a specific amount by a certain date; maintain a service level; reduce the incidence of something by a specific amount by a given date, or eliminate a problem by a set date. The emphasis is on performance and its measurability. Operating Expense: A series of object codes, which include expenditures for items, which primarily benefit the current period and not defined as personnel services, contractual services, or capital outlays. Operating Revenues: Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Organization Chart: A chart showing the interrelationships of positions within an organization in terms of authority and responsibilities. There are basically three patterns of organization: line organization, functional organization, and line and staff organization. Performance Measures: Specific quantitative measures of work performed with a program (i.e. miles of streets cleaned). Also, specific quantitative measures of results obtained through a program (i.e. percent reduction in response time compared to previous year). PERS: Public Employees Retirement System, which is the state retirement system for public employees that provides its members with benefits at retirement or upon disability or death. Program: A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for which the government is responsible. Proprietary Funds: These funds account for records of operations similar to those found in a business, such as Enterprise funds and Internal Service funds. Redevelopment Agency (RDA): A separate legal entity governed by the California Community Redevelopment Law. RDAs were officially dissolved by the California Legislature as of February 1, 2012. To facilitate the dissolution process, Successor Agencies were established to manage redevelopment 173Page 507 of 583 Budget Glossary projects underway, make payments on enforceable obligations, and dispose of redevelopment assets and properties. Redevelopment Fund: A fund to account for transactions related to proceeds from bonds and other resources and their use to perform redevelopment activities within specific project areas. Resolution: A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Restricted Fund Balance: The portion of a fund’s balance legally restricted for a specific purpose and, therefore, not available for general appropriations. Revenues: Funds received from various sources and treated as income to the City that are used to finance expenditures. Examples are tax payments, fees for services, receipts from other governments, fines, grants, licenses, permits, shared revenue, and interest income. SEIU: Service Employees International Union, Local 620. This union represents all full time employees other than police and management employees. Special Assessment Fund: Contain moneys received from special charges levied on property owners who benefit from a particular capital improvement or service. Special Revenue Fund: A governmental fund type used to account for specific revenues that are legally restricted to expenditures for particular purposes. Subvention: That portion of revenues collected by other government agencies on the City’s behalf. Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transient Occupancy Tax: A tax imposed on travelers who stay in temporary lodging establishments in the City. The tax is collected by the operators of lodging establishments located within the City, on behalf of the City. This tax is then remitted to the City. User Charges/Fees: The payment of a fee for the direct receipt of a public service by the party benefitting from the service. 174Page 508 of 583 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total MISCELLANEOUS PROJECTS 350-5453 Financial Management Software 4930 - Sewer Fund 95,000 47,500 - - - - 4940 - Water Fund 95,000 47,500 - - - - 4950 - Sales Tax 223,000 93,000 - - - - 188,000 350-5468 Community Safety Camera Network 4929 - COPS 244,300 119,300 - - - - 4965 - ARPA 880,700 880,700 - - - - 1,000,000 350-54XX City Hall Second Story Patio Repair 4950 - Sales Tax - - 40,000 - - - 40,000 350-54XX Public Works Office Space Remodel 4950 - Sales Tax 100,000 100,000 - - - - 100,000 350-5475 ADA Transition Plan 4463 - CDBG 12,391 - 12,391 - - - 4499 - Other Gov Agencies 23,500 - 23,500 - - - 4950 - Sales Tax 75,834 - 75,834 - - - 111,725 350-54XX Police Department Building Roof Repair 4950 - Sales Tax 20,000 - 20,000 - - - 20,000 350-5422 Le Point Street Parking Lot Expansion 4950 - Sales Tax 91,000 - 85,000 6,000 - - 49XX - In-Lieu Parking Fee 144,000 - - 144,000 - - 235,000 350-5430 Short Street Plaza 4950 - Sales Tax 30,000 - - - 30,000 - 30,000 350-54XX Arroyo Grande Creek Remediation 4950 - Sales Tax 26,000 26,000 - - - - 44XX - FEMA Reimbursement 300,000 300,000 - - - - 44XX - CalOES Reimbursement 74,000 74,000 - - - - 400,000 350-54XX Fire Station Apparatus Bay Doors 4950 - Sales Tax 115,000 115,000 - - - - 115,000 350-5470 Report Management System (RMS) Upgrade at PD 4929 - COPS 150,000 - - - - 150,000 150,000 350-54XX Property and Evidence Storage System Upgrade 4950 - Sales Tax 25,000 - - - - 25,000 25,000 350-54XX Generator for City Hall 4950 - Sales Tax 200,000 - - - - 200,000 200,000 Total Miscellaneous Projects 2,924,725 1,803,000 256,725 150,000 30,000 375,000 2,614,725 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total PARKS PROJECTS 350-5556 Recreation Services / Community Center Building 4950 - Sales Tax 1,696,195 - 150,000 - 1,500,000 - 4499 - Other Gov Agencies 4,500,000 - - - 4,500,000 - 6,150,000 350-55XX New Play Structure - Parkside Park 4915 - Parkside Assessment District 250,000 - 250,000 - - - 250,000 350-55XX Ash Street Restroom Roof Replacement 4914 - Park Improvement 65,000 - - 65,000 - - 65,000 Total Parks Projects 6,511,195 - 400,000 65,000 6,000,000 - 6,465,000 ATTACHMENT 2 Page 509 of 583 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total STREETS PROJECTS 350-5601 Fair Oaks Ave Active Transportation Improvements, Valley Road to Traffic Way 4825 - Developer 50,000 - - - - - 4499 - Other Gov Agencies 6,472,500 - - 236,250 236,250 6,000,000 4950 - Sales Tax 772,500 75,000 225,000 236,250 236,250 - 7,245,000 350-5606 Halcyon Road Complete Streets 4479 - HSIP 252,000 252,000 - - - - 4482 - RSHA 749,000 - 749,000 - - - 4486 - USHA 267,530 - - - - - 44XX - Safe Routes to School 100,000 - - - - - 4910 - General Fund 8,014 - - - - - 4950 - Sales Tax 11,602 - - - - - 44XX - ATP 8,169,000 1,052,000 3,684,500 3,432,500 - - 9,170,000 350-5614 Bridge Street Bridge Habitat Mitigation 4487 - HBP 243,140 48,628 48,628 48,628 145,884 350-5638 Pavement Management Program 4486 - USHA 68,900 - - - - - 4910 - General Fund 3,128,685 - 2,360,000 - - - 4920 - SB1 2,560,500 453,300 450,000 450,000 450,000 450,000 4950 - Sales Tax 10,414,713 1,210,080 2,062,870 1,250,000 1,000,000 1,250,000 11,386,250 350-5658 Sidewalk Repairs and Improvements 4950 - Sales Tax 480,000 - 240,000 - 240,000 - 480,000 350-5679 Traffic Way Bridge Replacement 4487 - HBP 11,407,543 635,645 4,817,626 4,817,626 - - 4950 - Sales Tax 1,583,960 82,355 624,175 624,175 - - 11,601,600 350-56XX Active Transportation Plan (ATP)44XX - ATP 221,325 110,663 - - - - 4950 - Sales Tax 28,675 14,337 - - - - 125,000 350-56XX Virginia Drive and S. Halcyon Road Curb Ramp and Sidewalk Improvement 4463 - CDBG 56,749 56,749 - - - - 56,749 350-56XX 191 Tally Ho 4950 - Sales Tax 110,000 110,000 - - - - 110,000 350-5621 Arroyo Grande Creek Stabilization 4950 - Sales Tax 40,000 - - 40,000 - - 40,000 Total Streets Projects 48,272,605 4,100,757 15,261,798 11,095,428 2,162,500 7,700,000 40,360,483 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total DRAINAGE PROJECTS 350-5794 Corrugated Metal Pipe (CMP) Investigation and Repair 4950 - Sales Tax 400,000 - 100,000 100,000 100,000 100,000 400,000 350-5798 Trash Capture Devices 4950 - Sales Tax 214,000 - - 214,000 - - 214,000 Total Drainage Projects 614,000 - 100,000 314,000 100,000 100,000 614,000 Page 510 of 583 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SEWER PROJECTS 612-5817 Trenchless Sewer Rehabilitation - El Camino Read to West Branch Street 4965 - ARPA 282,000 282,000 - - - - 282,000 612-58XX Lift Station 3 4950 - Sales Tax 55,250 55,250 - - - - 44XX - FEMA Reimbursement 637,500 637,500 - - - - 44XX - CalOES Reimbursement 157,250 157,250 - - - - 850,000 612-58XX Trenchless Sewer Rehabilitation - Pilgrim Way, Orchard Avenue, West Cherry Avenue and California Street 4930 - Sewer Fund 282,000 - 282,000 - - - 282,000 612- 5854 Wastewater Master Plan Update 4930 - Sewer Fund 100,000 - - 100,000 - - 100,000 612-5849 Maintenance Hole Rehabilitation 4930 - Sewer Fund 300,000 - - 100,000 100,000 100,000 300,000 612-58XX Trenchless Sewer Rehabilitation - South Alpine and Ash Street 4930 - Sewer Fund 175,000 - - 175,000 - - 175,000 612-58XX Trenchless Sewer Rehabilitation - Alder and Cameron Court to Victorian Way 4930 - Sewer Fund 300,000 - - - 300,000 - 300,000 612-5826 Trenchless Sewer Rehabilitation - Woodland Drive 4930 - Sewer Fund 132,200 - - - - 132,200 132,200 Total Sewer Projects 875,000 - - 375,000 400,000 100,000 2,421,200 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total WATER PROJECTS 640-5973 Phased Main Replacement - Highway 101 Crossing Upgrade, El Camino Real to West Branch Street 4940 - Water Fund 43,800 43,800 - - - - 4965 - ARPA 291,200 - - - - - 43,800 640-5953 SCADA Software/Electronics Design and Upgrade 4940 - Water Fund 330,000 - 330,000 - - - 330,000 640-59XX Reservoir No. 5 Redundancy Interconnect 4940 - Water Fund 100,000 - 100,000 - - - 100,000 640-59XX Water Master Plan Update 4940 - Water Fund 100,000 - - 100,000 - - 100,000 640-59XX Phased Main Replacement – Cornwall Street 4940 - Water Fund 1,000,000 - - 125,000 875,000 - 1,000,000 640-5911 Phased Mains Replacement - North Halcyon to El Camino 4940 - Water Fund 673,500 - - - 673,500 - 4942 - Water Facility 100,000 - - - 100,000 - 773,500 640-5948 Reservoir No. 4 Exterior Coating 4940 - Water Fund 500,000 - - - 500,000 - 500,000 640-59XX Miller Way Booster Zone Upgrade 4940 - Water Fund 300,000 - - - - 300,000 300,000 Total Water Projects 3,438,500 43,800 430,000 225,000 2,148,500 300,000 3,147,300 Grand Total, All Capital Projects 64,222,225 7,079,557 16,730,523 12,264,428 10,841,000 8,707,200 55,622,708 Page 511 of 583 Item 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year Total Fair Oaks/Orchard Rd Intersection Imp 75,000 225,000 236,250 236,250 - 772,500 Swinging Bridge Reinforcement - - - - - - Traffic Way Bridge Improvements 82,355 624,175 624,175 - - 1,330,705 Subtotal Transportation 157,355 849,175 860,425 236,250 - 2,103,205 Pavement Management Program 1,210,080 2,062,870 1,250,000 - 1,250,000 5,772,950 Striping and Sidewalk Improvements - 240,000 - 200,000 - 440,000 Short Street Plaza - -- 30,000 - 30,000 H arloe Elem Ped Access Enhancements - -- - - - 191 Tally Ho 110,000 - - - - 110,000 Guardrail Replacement - - - - - - Active Transportation Plan 14,337 - - - - 14,337 Arroyo Grande Creek Remediation 26,000 - - - - 26,000 Arroyo Grande Creek Stabilization - - 40,000 - - 40,000 Subtotal Street/Park Improvements 1,360,417 2,302,870 1,290,000 230,000 1,250,000 6,433,287 CMP Replacements - 100,000 100,000 100,000 100,000 400,000 Trash Capture Devices - -214,000 - - 214,000 Subtotal Drainage Improvements - 100,000 314,000 100,000 100,000 614,000 Fire JPA 949,000 994,500 1,024,335 1,044,822 1,065,718 5,078,375 Police Senior Officer Position 183,700 190,100 196,800 203,700 210,800 985,100 Narcotics Task Force 24,600 24,600 24,600 24,600 24,600 123,000 Animal Services Building Debt Service 60,000 60,000 60,000 60,000 60,000 300,000 Subtotal Public Safety 1,217,300 1,269,200 1,305,735 1,333,122 1,361,118 6,486,475 City Hall Debt Service 20,000 20,000 20,000 20,000 20,000 100,000 Corporation Yard Renovations - - - - - - R ecreation Services / Community Center Buildi - 150,000 - 1,500,000 - 1,650,000 Elm St. Park Playground Structure - -- -- - Fire Station 1 Generator Replacement - -- -- - Lift Station 3 55,200 - - - - 55,200 Various Open Space Fire/Fuel Management - - - - - - ADA Transition Plan - 75,834 - - - 75,834 Public Works Office Space Remodel 100,000 - - - - 100,000 Police Department Building Roof Repair - 20,000 - - - 20,000 Property and Evidence Storage System Upgrad - -- - 25,000 25,000 Generator for City Hall - -- - 200,000 200,000 Fire Station Apparatus Bay Doors 115,000 - - - - 115,000 City Hall Second Story Patio Repair - 40,000 - - - 40,000 Woman's Club Improvements - -- - - - Le Point Street Parking Lot Expansion - 85,000 6,000 - - 91,000 Financial Management System 93,000 - - - - 93,000 Network Switch Replacement - - - - - - F uel Management System/Dispenser Replcmnt - - - - - - Subt otal City Facilities 383,200 390,834 26,000 1,520,000 245,000 2,565,034 Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 37,500 Contingency 25,000 25,000 25,000 25,000 25,000 125,000 Subtotal Other 32,500 32,500 32,500 32,500 32,500 162,500 Total Expenses 3,150,772 4,944,579 3,828,660 3,451,872 2,988,618 18,364,501 Revenue 2,962,000 3,033,000 3,124,000 3,217,700 3,314,200 15,650,900 Revenue Over/(Under) Expenses (188,772) (1,911,579) (704,660) (234,172) 325,582 Beginning Fund Balance 3,092,620 2,903,848 992,269 287,609 53,438 Estimated Ending Fund Balance 2,903,848 992,269 287,609 53,438 379,019 % Fund Balance of Estimated Revenues 98% 33% 9% 2% 11% CITY OF ARROYO GRANDE 5-Year Revenue and Expenditure Plan ATTACHMENT 3 Page 512 of 583 Item 11.a. MEMORANDUM TO: City Council FROM: Whitney McDonald, City Manager Nicole Valentine, Administrative Services Director/FCFA Treasurer Isaac Rosen, City Attorney SUBJECT: Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS DATE: June 13, 2023 SUMMARY OF ACTION: Approve the Amended and Restated Joint Exercise of Powers Agreement for the FCFA (with direction to transmit the approved Joint Exercise of Powers Agreement consistent with State law) with a formal execution date of June 22, 2023, and appoint two members of the City Council to the FCFA Board of Directors. Consider the two proposed agreements between the FCFA and the Oceano Community Services District (OCSD) regarding short-term fire and emergency response services and ongoing post- employment liabilities of the OCSD to the FCFA, which will be proposed for approval by the FCFA Board of Directors. Review the draft Fiscal Year (FY) 2023-24 budget of the FCFA and provide direction to the City’s representatives on the FCFA Board of Directors regarding the proposed budget. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: It is estimated that the City’s costs for fire and emergency services will increase significantly as a result of the OCSD’s exit from the FCFA and the effects of static funding amounts from the three current parties to the FCFA since FY 2019-20. The City’s financial contributions to the FCFA will increase from $2,580,955 in FY 2022 -23 to $3,796,000 in FY 2023-24. This amount assumes that a contract for fire and emergency response service is approved between the FCFA and the OCSD, which would require a payment of $1,150,000 from the OCSD for service through June 30, 2024. Page 513 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 2 RECOMMENDATION: 1) Approve the Amended and Restated Joint Exercise of Powers Agreement for the FCFA (with direction to transmit the approved Joint Exercise of Powers Agreement consistent with State law) with a formal execution date of June 22, 2023 ; 2) Appoint two members of the City Council to the FCFA Board of Directors; 3) Consider the two proposed agreements between the FCFA and the OCSD regarding short -term fire and emergency response services and ongoing post-employment liabilities of the OCSD to the FCFA, which will be proposed for approval by the FCFA B oard of Directors; and 4) Review and provide direction to the City’s representatives on the FCFA Board of Directors regarding the draft FCFA FY 2023-24 Budget. BACKGROUND: Several updates and discussion items have been presented to the City Council sin ce June 2022 regarding the FCFA and a number of changes anticipated for the organization. As discussed previously, the OCSD is exiting the FCFA pursuant to the terms of the Third Amendment to the current Joint Exercise of Powers Agreement (Third Amendment) following the failed parcel tax measure proposed by the OCSD in June 2022 that aimed to raise revenue for continued fire and emergency service to the Oceano community. The Third Amendment calls for a “wind down” process that has been occurring since Jul y 1, 2022, in anticipation of the OCSD’s exit. A summary of the wind down process was shared with the FCFA Board of Directors on July 15, 2022, and with the City Council on August 9, 2022. The work program elements identified in the Third Amendment have been completed as follows:  A determination as to the distribution of equipment and physical assets by October 1, 2022 (effective June 30, 2023). o A physical asset list has been completed and the OCSD’s share of the remaining assets has been determined. This list is provided in Attachment 4.  An estimate as to the distribution of debt, employment liability, pension/PERS and other post-employment obligations by February 1, 2023 (effective June 30, 2023). o An actuary, Foster & Foster, has been retained and has co mpleted a draft actuarial report identifying the post-employment liabilities of the FCFA through June 30, 2021 (see Exhibit A to Attachment 3). This is the most recent data available from CalPERS and will be updated to include 2022 liabilities by the fall. 2023 liabilities will not be known until the fall of 2024 and will be included in a revised actuarial report that will be used to calculate OCSD’s total share of outstanding liabilities associated with their departure from FCFA. Page 514 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 3 o A contract addressing OCSD’s ongoing liabilities to the FCFA has been prepared and provided in Attachment 3 for review. This agreement is discussed in more detail below.  An estimate as to the distribution of all other assets by March 1, 2023 (effective June 30, 2023). o The OCSD will be entitled to a 19.6% share of the FCFA’s general fund balance remaining on June 30, 2023, according to the FCFA’s audited financials. It is estimated that this amount will be approximately $280,000. A number of additional efforts have also been underway in anticipation of the OCSD’s exit from the FCFA. The OCSD has submitted an application to the Local Area Formation Commission (LAFCo) to divest itself of its fire and emergency service powers effective June 30, 2023. Through the LAFCo process, OCSD is requesting that the County of San Luis Obispo (County) take over fire and emergency service responsibilities to the Oceano community, which will require all of the parties to the divestiture application (the County, OCSD, and LAFCo) to approve a plan of service. Due to the shortness of time before OCSD is required to leave the FCFA, it is anticipated that the cities of Arroyo Grande and Grover Beach will be requested to consider terms for a potential agreement for th e FCFA to continue providing services to Oceano during the completion of the LAFCo process. Additionally, the Cities of Arroyo Grande and Grover Beach, with the assistance of FCFA staff, have prepared a number of evaluations and agreements that will govern operations of the FCFA as a two-member organization. In October 2022, the cities engaged the services of a consultant, Baker Tilly, to conduct an organizational assessment of the FCFA and to assist in the evaluation of service delivery needs and options, including financial analyses of these options. On February 28, 2023, the City Council received a presentation from Baker Tilly summarizing its recommendations for sustainable and responsive fire and emergency medical services , as well as the anticipated costs of service for both Grover Beach and Arroyo Grande. Baker Tilly provide d a similar presentation to the Grover Beach City Council on February 27, 2023. In light of the likelihood that the OCSD’s LAFCo divestiture application would take another 6 -12 months to complete after the OCSD’s exit from the FCFA on July 1, 2023, Baker Tilly recommended that the FCFA consider providing ongoing service to Oceano for one year pursuant to a service agreement. The Arroyo Grande and Grover Beach City Councils agreed, and provided direction to Baker Tilly to complete its final report evaluating staffing and funding options with this in mind. Following the presentation on February 28, 2023, Baker Tilly completed a full written report that was presented to the City Council on April 25, 2023. The financial analyses completed by Baker Tilly are being used by both Arroyo Grande and Grover Beach to prepare their biennial budgets for Fiscal Years 2023-25. The findings and Page 515 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 4 recommendations of the report were also used to develo p a new proposed Joint Powers Agreement between the cities of Arroyo Grande and Grover Beach that will govern the FCFA following the OCSD’s exit on June 30, 2023. A draft Amended and Restated Joint Exercise of Powers Agreement for the FCFA (Amended and Restated JPA) was presented to the City Council on April 25, 2023, along with the final Baker Tilly report and a discussion of potential terms for a short -term service contract between the FCFA and the OCSD. The City Council expressed support for the Amended and Restated JPA as drafted and received and filed the final Baker Tilly report. Additionally, Council directed that a short-term service agreement be offered to the OCSD at a cost of $1,211,000 for a nine-month term, with a month-to-month extension available at an equivalent monthly cost. A proposed contract for service was developed incorporating these proposed terms and provided to the OCSD’s General Manager for consideration. On May 10, 2023, the OCSD Board of Directors discussed the proposed terms and provided direction to its General Manager to seek a contract for service with the following terms:  One-year term at a cost of $1,150,000 to the OCSD; or  Nine-month term at a cost of $862,500; and  Flexible options for an extension to the term with costs per service commensurate with the yearly cost of $1,150,000. The City Council considered these requested terms at its May 23, 2023 meeting and provided direction to accept the revised agreement negotiated among legal counsel for the two cities and the OCSD, including the one-year term at a cost of $1,150,000, with further direction that the agreement be modified to require that the cost of any extension of beyond one-year would be the amount that the FCFA would require the County to pay for service to Oceano. The agreement was modified as directed and the OCSD Board of Directors considered and approved the terms contained in the revised agreement at its meeting on May 24, 2023. During this time frame, the City has also developed preliminary budget recommendations for its Fiscal Years 2023-25 Biennial Budget, presented initially on May 23, 2023. The City’s draft budget presumes that the FCFA’s FY 2023-24 Budget will reflect the projected costs included in the final Baker Tilly report, shown in Table 13 of that report and reproduced below: Page 516 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 5 The City’s draft budget presumes that the FCFA’s FY 2024 -25 Budget will reflect the projected costs included in the final Baker Tilly report, shown in Table 19 of that report and reproduced below: The FCFA FY 2024-25 Budget will continue to be refined as the LAFCo process is completed and will be brought back for review with the Mid-Cycle Budget Update in Spring of 2024. Pursuant to provisions of the City Council Handbook (discussed in more detail later in this report), prior annual budgets of the FCFA have been presented to the City Council for Page 517 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 6 review and to allow direction to be provided to the City’s appointed represent ative on the FCFA Board regarding the proposed budget. Because the Second and Third Amendments to the JPA have kept the City’s contribution amount static at $2,580,955 per year since FY 2019-20, the City Council has not considered the FCFA’s annual budget since 2019. ANALYSIS OF ISSUES: Amended and Restated JPA In light of the required exit of the OCSD from the FCFA and the recommendations of Baker Tilly, the City Managers of Arroyo Grande and Grover Beach conducted research regarding other potential two-member fire agencies and their respective governing models. After speaking with representatives from certain example agencies, specifically, the Central Marin Fire Authority, operating in the City of Larkspur and the Town of Corte Madera (Central Marin), and the Central County Fire Department, operating in the cities of Burlingame and Hillsborough (Central County) and providing contract service to the City of Millbrae, the City Managers for Arroyo Grande and Grover Beach determined that the models employed by these two agencies provided an appropriate starting point for a new JPA for the FCFA given their similar sizes and services. A draft amended and restated JPA was prepared by the Arroyo Grande and Grover Beach City Attorneys and staff using the models described above and incorporating the feedback received from the City Councils on February 27 and 28, 2023, with input by the Fire Chief and legal counsel to the FCFA. As discussed on April 25, 2023, the Amended and Restated JPA for the FCFA provided in Attachment 1 includes the following key terms:  Governing Board o Two representatives from each city council, which may include the mayors; o Chair and Vice Chair positions will be held by one representative of each City for a term of one year; o A rotational schedule for the Chair and Vice Chair will be established by Board bylaws or other FCFA policy; o At least quarterly meetings of the Board; o Any action of the Board requires the affirmative vote of at least one member of the Board from each City.  Executive Management o A Management Committee made up of the City Manager of each City will be responsible for the executive management of the FCFA; o The Fire Chief will report to the Management Committee, which will be responsible for hiring the Chief; o A Chief Executive Officer (CEO) will be responsible for carrying out the direction of the Management Committee and act as signatory on items Page 518 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 7 requiring approval of the Committee, such as contracts. The CEO will be the City Manager who is from the city holding the position of Bo ard Chair and will rotate on the same schedule as the Board Chair.  Dispute resolution - New dispute resolution provisions have been added requiring mediation and, if mediation is not successful, arbitration of any disputes that cannot be resolved informally.  Legal Counsel – The revised JPA includes a provision stating that the FCFA Board may retain legal counsel to represent the FCFA. It is anticipated that the FCFA will retain independent legal counsel in the near future.  Retention of Existing Terms – A number of existing terms from the current FCFA JPA have been carried forward, including: o Personnel and Administration – All FCFA employees will continue to be deemed employees of Arroyo Grande, utilizing the City’s current CalPERS contract. Arroyo Grande will continue to provide administrative services to the FCFA, the cost of which will continue to be reimbursed by the FCFA. o Ownership and Maintenance of the Fire Stations – The cities will continue own and maintain the fire stations within their respective jurisdictions.  Exhibits – The current exhibits to the JPA have been updated and revised as follows: o Exhibit A, Administrative Services – This exhibit has been updated to add a description of IT services, which have been and will continue to be provided by Arroyo Grande, and to remove the previous description of legal services to the FCFA, which are intended to be provided by an independent attorney that will be appointed by the Board, rather than by either City Attorney as discussed in the current agreement. o Exhibit B, Funding Formula – This exhibit has been updated to include a revised cost sharing structure that excludes the OCSD. Under the new proposed formula, all costs are proposed to be split 58/42, with Arroyo Grande responsible for 58% and Grover Beach responsible for 42%. o Exhibit C, Inventory of Equipment – This exhibit has been revised to include the current list of equipment and apparatus that are owned separately by either Arroyo Grande or Grover Beach. o Exhibit D, Map of FCFA Service Area – The map of the FCFA’s service area has been revised to include the city boundaries of Arroyo Grande and Grover Beach only. The agreement is now ready for approval by the City Council. It is recommended that the City Council direct that the Amended and Restated JPA be formally executed on June 22, 2023, when it is anticipated that the new FCFA Board will be convened for its first meeting and will approve the service agreement with the OCSD. The Grover Beach City Council Page 519 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 8 is scheduled to consider approving the proposed Amended and Restated JPA on June 12, 2023. Appointment of Representatives to the New FCFA Board of Directors In addition to approval of the Amended and Restated JPA, it is recommended that the City Council appoint two members to the FCFA Board of Directors, as required under the Amended and Restated JPA. If desired, Council may also appoint an alternate to serve in the event that one or more appointed City representatives to the FCFA Board are unavailable to attend a meeting. It is anticipated that the City Council Handbook will be revised in the coming months to address changes to the FCFA Board as well as other revisions related to changes to the Arroyo Grande Tourism Business Improvement District Advisory Board. In order for the new FCFA Board to review and approve the FCFA’s FY 2023-24 Budget and to approve the agreements with the OCSD described in more detail below prior to the beginning of the fiscal year on July 1, it is recommended that the Board be convened on June 22, 2023. Additional agenda items during this meeting will likely include appointment of Chair and Vice-Chair and completion of the weed abatement lien process for 2023. FCFA Agreements with the OCSD Two agreements between the FCFA and the OCSD have been prepared and are prov ided in Attachments 2 and 3 for review by the City Council. The first agreement in Attachment 2 is a short-term fire and emergency service agreement that will enable the FCFA to continue to serve the community of Oceanothrough June 30, 2024. Key terms of this agreement include:  OCSD shall pay $1,150,000 for service for the one-year term, paid quarterly;  The agreement may be extended beyond the one -year term subject to the following requirements: o The cost of service during any extension will be no less than the actual cost of service in the amount or formula determined by FCFA that is presented to the County of San Luis Obispo for purposes of evidencing Oceano’s proportionate share of the actual cost of service; o Any extension will be negotiated by the parties beginning three months prior to the conclusion of the initial term of the agreement;  Termination: o Either party may terminate during the initial term by providing 120 days’ written notice; o If the OCSD is delinquent on any payments, the FCFA m ay terminate the agreement immediately; Page 520 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 9 o The Agreement will terminate if LAFCo makes a final decision on the OCSD’s divestiture application within the initial term and if that decision would legally preclude the OCSD from participating in the agreement;  Use of OCSD property: o The FCFA will serve Oceano from Stations 1 and 2 in Arroyo Grande and Grover Beach beginning in July 1, 2023; o The FCFA will retain the ability to use the apparatus bay at Station 3 in Oceano for storage, as well as OCSD’s well site no. 8 for training purposes, at no cost to the FCFA. The second agreement provided in Attachment 3 addresses the OCSD’s ongoing obligations for its share of the FCFA’s post -retirement (CalPERS) liabilities. Under the terms of the Third Amendment, the OCSD is subject to ongoing obligations to pay its share of CalPERS liabilities incurred by the FCFA while the OCSD has been a member of the FCFA (from June 7, 2010, through June 30, 2023). Staff for the two cities and the OCSD have prepared an agreement that will address these ongoing liabilities following the OCSD’s exit from the FCFA. Key terms of the agreement include:  The FCFA will prepare an actuarial analysis each year identifying the estimated liabilities of the FCFA, from which the OCSD’s obligation will be calculated until the obligations are fully paid. A draft actuarial report is attached to the agreement as an example.  The OCSD may pay its share of the FCFA’s CalPERS obligations on a yearly basis, based on the yearly actuarial analysis, or as a lump sum.  The OCSD’s share of the FCFA’s CalPERS obligations will be offset by its share of the FCFA’s assets as of June 30, 2023. The assets include: o The OCSD’s proportionate share of the FCFA fund balance as of June 30, 2023, as determined by the FCFA Treasurer based on the audited financial report for FY 2022-23; and o The OCSD’s proportionate ownership share of the FCFA’s physical assets as of June 30, 2023, which equals $278,109. These two agreements are provided for review by the City Council. As the agreemen ts are proposed between the FCFA and the OCSD, the Board of Directors of the FCFA and the OCSD will need to approve each agreement in order for them to become effective. It is anticipated that the OCSD Board of Directors will consider approval of the two agreements at its regular meeting scheduled for June 14, 2023. The new FCFA Board of Directors would consider approval of the two agreements at its meeting to be scheduled during the week of June 19th. Draft FCFA FY 2023-24 Budget Page 521 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 10 Section 5.6 of the City Council Handbook addresses the “Criteria and Process for Council Representatives Seeking Council Direction or Input on Items Being Considered by Regional or Local Boards and Committees.” This section explains that City appointees to various regional or local boards and committees represent the City on these boards and committees “and are granted authority to make decisions in the best interest of the City of Arroyo Grande, as well as the general public and interests served by the specific agency. However, it is appropriate to seek City Council input and/or direction on items meeting criteria that has been established by the City Council.” Additional guidelines are provided regarding the criteria and process for seeking input from the City Council as follows: “a. When time permits prior to an item scheduled to be voted on by a board or committee that a member of the City Council has been appointed to by the City Council, City Council Members are advised to place items on the City Council agenda for direction and/or input if they meet any of the following criteria: i. Items that will result in a one-time or annual direct financial impact to the City of over $10,000. ii. Items that involve new regulations, requirements or other impacts that will result in a significant impact to staff workload or adversely impact Arroyo Grande businesses or citizens. iii. Items that will create or increase a fee, tax or other charge to Arroyo Grande residents. iv. Items of a controversial nature that have been frequently reported in the media and have resulted in vocal opposition from the public and/or diverse vocal opinions from interest groups and the public. v. Items involving issues that the City Council has received a significant number of comments or correspondence from memb ers of the community.” As the draft FCFA FY 2023-24 Budget is anticipated to increase the City’s contributions to the FCFA by more than $10,000, it is recommended that the City Council review and consider providing direction to the City’s representatives on the FCFA Board regarding the budget. Unlike presentations of the FCFA’s proposed budgets in prior years, this year’s discussion is being held with the City Council before the FCFA Board has reviewed and provided preliminary direction regarding the FY 2023-24 budget due to the anticipated adoption of the Amended and Restated JPA and creation of a new FCFA Board. The FCFA’s Treasurer has prepared a draft FY 2023 -24 Budget (Attachment 5) for the FCFA in consultation with the Fire Chief, as well as the City Managers of Arroyo Grande and Grover Beach. The proposed FY 2023-24 Budget recommends approximately $8.7 million in expenditures, including operating costs such as salaries, benefits, services, Page 522 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 11 supplies, maintenance, debt service, and capital related items as shown in the consolidated fund summary table 1 shown below: Table 1 – FY 2023-24 FCFA Budget Summary The FY 2023-24 expenditures total $8,746,036 and reflects the recommendations of Baker Tilly’s A-4 staffing plan as well as changes to individual line-item budgets based on staff’s review of the ongoing operational needs of the department and foreseeable one - time expenditures. Key assumptions included in the budget are as follows:  Two 3-person companies, one 2-person company, and 1 additional battalion chief  OCSD contribution totaling $1,150,000  Estimated Salary Assumptions  Contract for a Standards of Cover and Community Risk Assessment study  Upgrades to the Station Alerting system at Stations 1 & 2  Replacement Extrication Equipment  Replacement Fleet Vehicle  Reduction in the Debt Service budget in FY 2023-24 compared to estimates provided by Baker Tilly based on financing that will be secured closer to the completion date of equipment Approved Budget Adjusted Budget Baker Tilly A-4 Estimate Proposed Budget 2020-21 2021-22 2022-23 2022-23 2023-24 2023-24 Beginning Fund Balance 1,005,267$ 1,387,744$ 1,324,318$ 1,324,318$ 1,143,000$ 1,124,939$ (18,061)$ Revenues 6,789,777 6,572,902 5,849,718 7,010,580 8,475,000 8,413,610 (61,390) Expenditures: Salaries & Benefits 5,254,729 5,546,681 5,522,800 5,645,100 6,801,000 6,801,000 - Services & Supplies 905,228 975,437 1,089,075 1,183,775 1,272,000 1,527,143 255,143 Equipment Replacement 146,147 13,013 100,000 227,187 204,000 264,000 60,000 Debt Service 101,197 101,197 153,897 153,897 464,000 153,893 (310,107) Total Expenditures 6,407,300 6,636,328 6,865,772 7,209,959 8,741,000 8,746,036 5,036 Change in Fund Balance 382,477 (63,426) (1,016,054) (199,379) (266,000) (332,426) Ending Fund Balance 1,387,744$ 1,324,318$ 308,264$ 1,124,939$ 877,000$ 792,513$ 10.03%9.06% Variance Baker Tilly vs Proposed Better/(Worse) ACTUALS FIVE CITIES FIRE AUTHORITY For the Fiscal Year Ending June 30, 2024 Page 523 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 12 The estimated fund balance at the end of FY 2023-24 is $792,513 or 9.06%. The Baker Tilly study suggested that the new Board establish a fund balance policy of 10%. The Amended and Restated JPA requires the FCFA to adopt a budget by April 30 th in order to provide sufficient time for the two citie s to include their respective contribution amounts in their own budgets. This timing provision is new to the Amended and Restated JPA and will be followed in future budget years. The Amended and Restated JPA does require the FCFA Board, once the Amended and Restated JPA is approved, to meet within 30 days of that approval to consider the agency’s initial budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. 1) Approve the Amended and Restated Joint Exercise of Powers Agreement for the FCFA (with direction to transmit the approved Joint Exercise of Powers Agreement consistent with State law) with a formal execution date of June 22, 2023; 2) Appoint two members of the City Council to the FCFA Board of Directors; 3) Consider the two proposed agreements between the FCFA and the OCSD regarding short-term fire and emergency response services and ongoing post- employment liabilities of the OCSD to the FCFA, which will be proposed for approval by the FCFA Board of Directors; and 4) Review and provide direction to the City’s representatives on the FCFA Board of Directors regarding the draft FCFA Fiscal Year 2023-24 Budget; or 2. Appoint two members of the City Council, and one alternate, to the FCFA Board of Directors; or 3. Consider the two proposed agreements between the FCFA and the OCSD regarding short-term fire and emergency response services and ongoing post- employment liabilities of the OCSD to the FCFA, and provide direction to the City’s appointed representatives to the FCFA Board regarding the agreements; or 4. Direct that modifications be made to the Amended and Restated Joint Exercise of Powers Agreement and approve the agreement (which will have the effect of requiring the City of Grover Beach to consider re-approving the agreement with the directed modifications); or 5. Provide other direction to staff. ADVANTAGES: Approval of the Amended and Restated JPA, appointment of City representatives to the new FCFA Board, approval by the FCFA Board of the two agreements with the OCSD, and review and direction regarding the draft Fiscal Year 2023-24 FCFA Budget will ensure that the City continues to receive effective fire and emergency response services from the FCFA following the OCSD’s exit as a member agency of the FCFA. Page 524 of 583 Item 11.a. City Council Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS June 13, 2023 Page 13 DISADVANTAGES: In order to ensure the ongoing delivery of effective fire and emergency response servic es to the community, the City’s costs will increase by approximately $1.2 million in the upcoming fiscal year. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Amended and Restated JPA 2. Agreement to Provide Fire Services Between the FCFA and the OCSD 3. Agreement between FCFA and OCSD Regarding OCSD’s Ongoing Ca lPERS Liabilities and Responsibilities Following Withdrawal From the Five Cities Fire Authority Joint Exercise of Powers Agreement 4. FCFA physical asset list 5. Draft FCFA FY 2023-24 Budget Enter Recommendation Here Page 525 of 583 65501.00001\41161259.18 ATTACHMENT 1 AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE FIVE CITIES FIRE AUTHORITY This JOINT EXERCISE OF POWERS AGREEMENT (the “Agreement” or “JPA”) is dated this __ day of ____, 2023, for reference purposes only, and is entered into by and between the undersigned Member Agencies. The undersigned Member Agencies, the Cities of Arroyo Grande and Grover Beach, may be referred to herein individually as “Member Agency” and collectively as “Member Agencies” or “Members.” RECITALS A. The City of Arroyo Grande (“Arroyo Grande”) and the City of Grover Beach (“Grover Beach”), (collectively, “Member Agencies”) have the authority under California law to provide fire protection, emergency medical and related services within their respective jurisdictions. B. Each Member Agency is a public agency authorized and empowered to contract with the other Member Agency for the joint exercise of powers under the Joint Exercise of Powers Act, Sections 6500, et seq., of the California Government Code (the “Act”). C. Each Member Agency is a local public entity, and are municipalities in contiguous geographical proximity, having similar fire protection needs, and a history of coordination and cooperation between each other. D. By jointly exercising fire protection, emergency medical and related services, each Member Agency is able to achieve cost savings and operational efficiencies for the benefit of the persons residing in the Member Agencies’ respective service areas. E. On June 7, 2010, the Member Agencies, desirous of improving the quality and level of fire suppression and emergency medical service delivery within their communities through the sharing of resources and expertise, entered into a Joint Powers Authority Agreement (the “JPA”) and have operated as Five Cities Fire Authority pursuant to the terms and conditions in that agreement since that time. Under that agreement, the Member Agencies have shared fire services, allowing for cost savings and operational efficiencies in providing fire services to the public. Consolidation of such fire services into a single public entity has allowed for an efficient fire protection organization significant command and administrative benefits, and a net -decrease in operational costs with a concurrent increase in operational efficiency. F. The Oceano Community Services District was previously a member of the JPA, but voluntarily exited the JPA in June 2023 due to an inability to meet its contribution obligations under the JPA. G. The Member Agencies have now determined the specific terms of the 2010 agreement should be amended so that this Amended and Restated Joint Powers Agreement accurately reflects the Authority's current structure and operations. Page 526 of 583 65501.00001\41161259.18 NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter stated the Member Agencies agree as follows: 1. Recitals. The recitals above are true and correct, and are hereby incorporated into the terms of this Agreement as though fully set forth herein. 2. Term. The term of this Agreement shall commence as of the date the Member Agencies have fully executed this Agreement and continue until terminated pursuant to the terms of this Agreement. 3. Definitions. Except where the context otherwise clearly requires, the following words and phrases shall have the meanings specified below: “Act” shall mean the Joint Exercise of Powers Act of the State of California, commencing with California Government Code Section 6500, as now existing or as may hereinafter be amended or supplemented. “Agreement” shall mean this Joint Exercise of Powers Agreement by and between the Member Agencies, as supplemented, amended and/or restated from time to time. “Authority” shall mean the Five Cities Fire Authority, a joint powers authority created by this Agreement in accordance with the Act, made up of the Member Agencies, the Cities of Arroyo Grande and Grover Beach. “Authority Area” means that geographic area encompassing the total combined jurisdictional boundaries of the Member Agencies, as lawfully changed from time to time. “Board” or “Board of Directors” means the governing body of the Authority as established by this Agreement. “Board member” or “Director” means a member of the governing body of the Authority. “Fiscal Year” means July 1 of one year through June 30 of the following year. “Formation Date” means the date when the Authority was originally created, June 7, 2010. 4. Creation of Authority. 4.1 Authority Created. The Authority was created as a public entity on June 7, 2010 as the “Five Cities Fire Authority” by operation of the prior Joint Powers Authority agreements. The Authority was and is formed pursuant to the provisions of Article 1, Chapter 5, Division 7, Title 1 (commencing with Section 6500) of the Government Code of the State of California, which authorizes two or more public agencies, by a joint powers agreement entered into respectively by them and authorized by their legislative or governing bodies, to exercise jointly any power or powers common to the member agencies. The Authority shall be a public entity separate from the Member Agencies and is responsible for the administration of this agreement. Page 527 of 583 65501.00001\41161259.18 The debts, liabilities and obligations of the Authority shall be the debts, liabilities and obligations of the Authority alone and not of one or more of the Member Agencies. (a) Confirmation of Authority Name. The Authority is known as the “Five Cities Fire Authority.” 4.2 Notices. Within thirty (30) days after execution of this Amended and Restated Agreement, the Authority shall cause a notice of such amendment to be prepared and filed with the office of the California Secretary of State containing the information required by California Government Code § 6503.5. Within ten (10) days after execution of this Amended and Restated Agreement, the Authority shall cause an amended statement of information concerning the Authority, as required by California Government Code § 53051, to be filed with the office of the California Secretary of State and with the County Clerk, of any change in facts as required by Government Code § 53051(a). 4.3 Authority Area. The geographic boundaries of the Authority (“Authority Area”) shall be coextensive with those of the Member Agencies, as lawfully changed from time to time. 4.4 Other Joint Powers Agreements Superseded. As of the Effective Date of this Agreement, any prior JPA agreements and/or amendments of the Five Cities Fire Authority shall have no further force and effect. Notwithstanding the foregoing, nothing in this Agreement supersedes the obligations, or otherwise absolves the former member agency of the Authority, Oceano Community Services District, of its ongoing share of unfunded CalPERS liabilities, including but not limited pension/CalPERS, accrued fringe benefits, and other liabilities incurred from Oceano’s participation in the Five Cities Fire Authority, prior to June 30, 2023 (“Liabilities”). The Authority shall enter into a standalone agreement with Oceano Community Services District with respect to those ongoing Liabilities. 4.5 Bylaws. The Board may adopt bylaws and any other regulations, policies, or procedures for the operation of the Authority not inconsistent with State constitutional, statutory, or decisional case law or the California Code of Regulations. 4.6 Purpose. The purpose of this Agreement is to jointly exercise fire protection, emergency medical, and related services. The purpose shall be accomplished, in the manner set forth in this Agreement. The Member Agencies each possess the powers necessary or convenient for the accomplishment of such purposes. (a) Through the Authority and its governing body, the Member Agencies shall collaborate, cooperate and seek to determine ways in which the Member Agencies and the citizens residing within the Authority Area can benefit from joint services. (b) The Authority shall provide fire protection, emergency medical, and related services within the Member Agencies. (c) The Member Agencies shall jointly benefit through the sharing of resources, which may include but is not limited to the sharing of executive and/or administrative staff. Among other public benefits, the Member Agencies shall receive reduced costs and more efficient services through the sharing of such resources. Page 528 of 583 65501.00001\41161259.18 (d) The purposes of this Agreement shall not be construed as limiting, and the Authority, and the Board shall be authorized to further define the means by which the joint exercise of services may be accomplished. (e) The Authority may, if approved by the Member Agencies, accept new Parties to this Agreement, and the purposes of this Agreement shall include the provision of fire protection, emergency medical, and related services within the territorial jurisdiction of any new Parties. The purposes of this Agreement shall apply to any new Parties. 5. Powers of Authority. 5.1 The Authority shall exercise the powers common to the Member Agencies, powers otherwise permitted under the Act, and powers necessary to accomplish the purposes of this Agreement. 5.2 The Authority is hereby authorized, in its own name, to do all acts necessary, convenient and appropriate for the exercise of the foregoing powers for the purposes set forth in this Agreement and to do any or all of the following: (a) Setting and adopting policies, including the scope of the Management Committee’s authority under Section 7.1. (b) Adopting an annual budget. (c) Employing personnel, consultants, advisors and independent contractors, setting parameters for labor negotiations, and ratifying labor agreements. (d) Entering into contracts, leases and other agreements, which may include, but are not limited to, a contract for administrative and fiscal services and a contract with a Certified Public Accountant for annual audit services or mutual aid or automatic response agreements or contracts for service to other jurisdictions. (e) Applying for; receiving and disbursing grants, loans or other aids from any private or public agency. (f) Setting fees for service where permitted by law. (g) Receiving, disbursing and investing funds. (h) Purchasing and holding title to property, and obtaining leaseholds, licenses, and other interests in property, including the authority to acquire, dispose of, construct, manage, maintain or operate any building, works or improvements. (i) Issuing revenue bonds pursuant to California Government Code Section 6540, et seq. (j) Obtaining in its own name all necessary permits, licenses, opinions and rulings. Page 529 of 583 65501.00001\41161259.18 (k) Expending funds of the Authority only for the purpose of carrying out the provisions of this Agreement as they now exist or may hereafter be amended. Such powers shall be exercised in the manner provided in the Act subject only to such restrictions as set forth in this Agreement or other applicable law. (l) Suing and being sued in its own name. (m) Carrying out and enforcing all of the provisions of this Agreement. (n) To incur debts, liabilities or obligations, which do not constitute a debt, liability or obligation of any Member Agency. (o) To receive gifts, contributions and donations of property, funds, services and other forms of assistance from persons, firms, corporations, and governmental entities, provided that the Authority consents to such gifts, contributions and donations. (p) To fix the compensation, if any, paid to the Board of Directors, Secretary, Treasurer, Controller and Attorney, in compliance with all applicable laws. (q) To prescribe the duties, compensation and other terms and conditions of employment of other agents, officers and employees. (r) To adopt reasonable rules and regulations for the conduct of the day-to- day operations of the Authority. (s) To apply for, accept, receive and disburse grants, loans and other aid. (t) To invest money in the treasury, pursuant to Government Code section 6505.5, that is not required for the immediate necessities of the Authority, as the Authority determines advisable, in the same manner and on the same conditions as local agencies, pursuant to Section 53601 of the Government Code. (u) To exercise any and all powers which are provided for in the Act and in Government Code section 6584 et. seq. including, without limitation Government Code section 6588, as they exist on the Effective Date of this Agreement or may hereafter be amended. (v) Other powers and duties incidental to those enumerated herein. 5.3 Manner of Exercise of Powers. The powers of the Authority shall be limited only by the terms of this Agreement, the Act, and applicable law, as amended from time to time. The laws of the State of California applicable and common to general law cities shall govern the Authority in the manner of exercising its powers common between the cities, subject to such restrictions as are applicable to the City of Arroyo Grande in the manner of exercising such powers, as required by Government Code section 6509. 6. Governance. Page 530 of 583 65501.00001\41161259.18 6.1 Board of Directors. The Authority shall be governed by a four-member Board of Directors (collectively “Board,” individually “Board member” or “Director”). Each Member Agency may appoint Board members, as follows: two (2) elected city councilmembers, which may but is not required to include the Mayor from each Member Agency. Each of the four (4) Authority Board members, and any alternates, shall be appointed as determined by the respective Member Agencies’ City Councils and any applicable local policies. All the power and rights of the Authority shall be exercised by the Board, subject to the rights reserved by the Member Agencies as set forth in this Agreement; provided, however, that the Board may delegate such powers and authority to committees, sub-committees, the Management Committee, and others as the Board deems appropriate. 6.2 Compensation. Directors may receive such compensation from the Authority for services as may from time to time be established by the Board, subject to the limits of applicable law. Directors shall be reimbursed for necessary and actual expenses incurred in the conduct of the Authority’s official business as permitted by law and by policies adopted by the Board. 6.3 Board Officers, Alternating Member Agency Term. In the interest of full representation between the two Member Agencies, the role of Board Chair and Vice Chair shall alternate between the two Member Agencies as follows: (a) A Board member from one of the two Member Agencies shall serve as Board Chair over a one-year term (“Chair Term”). During each Chair Term, the Vice Chair shall be selected from a different Member Agency than that of the Board Chair, ensuring the Vice Chair serves a city council that is not part of the City organization on which the Board Chair serves. (b) Following each one-year Chair Term, the Chair and Vice Chair shall alternate between the two Member Agencies, so at all times the Board Chair and Vice Chair shall be from the separate Member Agencies. (c) The Chair, or in the Chair’s absence the Vice Chair, shall preside at and conduct all meetings of the Board and execute agreements and other official instruments on behalf of the Authority. In the absence or inability of the Chair to act, the Vice Chair shall act as Chair. In the absence of the Chair and the Vice Chair, the absent members may appoint a different member of the Board to serve as an alternate. (d) The procedure for selecting the Board Chair and Vice Chair shall be set forth within the Authority’s adopted by-laws or other adopted Authority policy as soon as practical. 6.4 Meetings of the Board. (a) Annual Meeting. The Board shall hold an annual meeting to review the services provided by the Authority and to consider approval of a budget, which shall be a regular meeting conducted in accordance with the provisions of the Ralph M. Brown Act, Sections 54950 et seq. of the California Government Code. The Board shall also hold regular meetings at least quarterly, on a schedule adopted pursuant to subsection 6.4(d) below. The Board may hold additional regular meetings as determined by the Board and may adopt such procedures and Page 531 of 583 65501.00001\41161259.18 12609-0001 \1234376v1.doc -3- resolutions for conducting such meetings and other business as the Board deems appropriate. Alternatively the Board may establish an executive or other committee to hold regular meetings. (b) Conduct of Meetings. All meetings of the Board including, without limitation, regular, adjourned regular, and special meetings shall be called, noticed and conducted in accordance with the provisions of the Ralph M. Brown Act, Sections 54950 et seq. of the California Government Code. (c) Quorum. A simple majority of the Board shall constitute a quorum for the purpose of transacting business. The affirmative vote of a majority of the quorum shall be required for the Authority to take any action and must include at least one affirmative vote from one Board member from each Member Agency, except: (i) where different voting requirements are provided for by applicable law or local Authority policies; and (ii) approval of budgets, issuance of any bonds, exercise of eminent domain, and incurrence of any debts, liabilities, obligations, certificates of participation or other evidence of indebtedness shall require an affirmative vote of the majority of the membership of the Board subject to any specific, adopted or applicable Authority purchasing policy. This section shall not prohibit the Board from delegating the authority to purchase goods and services, including goods and services consistent with any adopted or applicable Authority purchasing policy, specified herein. (i) In the absence of a quorum at any meeting of the Board, a majority of the directors present, or the Chair in the absence of all directors, or the secretary may adjourn the meeting from time to time without further notice, but no other business may be transacted. (d) Location and Date. The Board shall meet at the Principal Governance and Business Office as set forth in Section 9 of this Agreement, or at such other place as may be designated by the Board for its regular, adjourned regular, and special meetings consistent with this Agreement. The dates upon which, and the hour and place at which, any regular meeting shall be held shall be fixed by resolution of the Board and a copy of such resolution shall be provided to each Member Agency. (e) Agendas and Minutes. The Board may select, appoint, or employ a secretary to keep or cause to be kept, at the principal business office, the principal governance office, or such other place as the Board may order, a book or electronic cop y of minutes of all meetings of the Board and its committees as required by law, with the time and place of holding, whether regular or special, the notice thereof given, the names of those present at the meetings, and the proceedings thereof. As soon as practicable after each meeting, the secretary shall cause a copy of the minutes to be forwarded to each director of the Board, and to the Member Agencies. The secretary need not be a director and shall serve at the pleasure of the Board. 6.5 Board Committees (a) Committees. The Board may create any standing or ad hoc committees as it sees fit. The Board may delegate to any committee the authority to approve any action or transact any business of the Board, except for business that is required by this Agreement to b e approved by the full Board. Page 532 of 583 65501.00001\41161259.18 (b) Actions of Full Board. Approval of budgets, issuance of any bonds, exercise of eminent domain, and incurrence of any debts, liabilities, obligations, certificates of participation or other evidence of indebtedness as may be set forth in the Authority’s effective purchasing policy and any legislative actions as defined by State law shall require an action of the full Board and shall not be delegated to any Board committees. (c) Procedures. Except for exempt ad hoc committees, all meetings of committees including, without limitation, regular, adjourned regular, and special meetings shall be called, noticed and conducted in accordance with the provisions of the Ralph M. Brown Act, Sections 54950 et seq. of the California Government Code. Committees shall maintain minutes of their proceedings. 6.6 Bylaws. The Board may adopt bylaws and any other regulations, policies, or procedures for the operation of the Authority. 7. Executive Officers and Personnel 7.1 Management Committee. The management of the Authority shall vest in a Management Committee made up of the current City Manager for both Member Agencies or the City Managers of any Member Agencies added to this Agreement. The Management Committee shall be participants in, and oversee all non-Management Committee Executive Officers, and any Executive Officers’ responsibilities as set forth in this Agreement. The Management Committee shall have the power, subject to any Board direction or Board-adopted policies: (a) To execute any contract up to an amount consistent with any ordinance or rules adopted by the Board establishing the Authority’s purchasing policies and procedures, and/or policies for capital costs of special services, equipment, materials, supplies, maintenance, or repair that involves an expenditure by the Authority within budgetary limits approved by the Board (“Board purchasing policies”); (b) To hire, terminate, and oversee the performance of the Fire Chief; (c) To expend funds of the Authority subject to any Board purchasing policies and enter into contracts, whenever required for the immediate preservation of the public protection, health, or safety; (d) To sell any personal property of the Authority up to a value consistent with the Board’s purchasing policies; (e) To support the Board as determined by the Board in labor negotiations and management; (f) To administer the priorities and policies established by the Board for fire services of the Authority; (g) To perform such other duties as may be assigned by the Board, and to report at such times and concerning such matters as the Board may require. Page 533 of 583 65501.00001\41161259.18 7.2 Executive Officers. The executive officers of the Authority shall include the Management Committee, the Chief Executive Officer, the Fire Chief, the Treasurer, the Auditor/Controller, and such other executive offices as created by the Board. All executive officers shall report to the Management Committee, and the acting Chief Executive Officer. (a) Chief Executive Officer. The Chief Executive Officer will be the City Manager from the Management Committee that is employed by the same Member Agency from which the current Board Chair serves as a city councilmember or Mayor. The Chief Executive Officer shall alternate automatically, serving during the same Chair Term that the Board Chair serves on the Chief Executive Officer’s Member Agency city council. The Chief Executive Officer shall carry out the decisions of the Management Committee and act as the signatory for the Authority on all actions requiring approval of the Management Committee. (b) Fire Chief. The Fire Chief shall be responsible for the proper and efficient operation of the Authority as is or hereafter may be placed in his or her charge, or under his or her jurisdiction or control, pursuant to the provisions of this Agreement, or of any ordinance, resolution, bylaw or minute order of the Board. The Management Committee shall appoint and oversee the performance of the Fire Chief. The Fire Chief, as an at will employee of the Authority, shall report to the Management Committee and Chief Executive Officer, and by extension the Board, on all of the following, in a manner prescribed by the Board in consultation with the Management Committee: (i) Plan, coordinate, supervise, and evaluate the Authority’s operations, and conduct day-to-day operations of the Authority; (ii) Supervise and manage Authority fire personnel; (iii) Coordinate and supervise training of fire personnel; (iv) Make recommendations to the Management Committee and Board on Authority operations; (v) Establish policies and procedures of the Authority to implement directives from the Board and the Management Committee; (vi) In conjunction with the Treasurer, prepare an annual budget for submission to the Management Committee and the Board; (c) Treasurer. The Director of Administrative Services of Arroyo Grande shall be the Authority Treasurer. The Authority Treasurer shall perform such duties as are set forth in this Agreement and any other duties specified by the Board or as required by the Act, and shall perform the duties specified in Government Code sections 6505 and 6505.5, as amended from time to time. The Authority Treasurer shall be the depositary of funds and shall have custody of all money of the Authority, from whatever source. (i) The Board may at any time select, employ, or appoint a new or different Authority Treasurer who shall be: (1) the Treasurer or Finance Director of one of the Member Agencies; (2) a certified public accountant; or (3) such other officer or employee of one Page 534 of 583 65501.00001\41161259.18 of the Member Agencies as the Board shall deem qualified to act as the Authority Treasurer, s o long as permitted by law. (d) Auditor/Controller. The Authority Auditor or Authority Controller shall be the same officer or employee of the City serving as the Authority Treasurer. The Authority Auditor or Authority Controller shall perform such duties as are set forth in this Agreement and any other duties specified by the Board or as required by the Act. (i) The Board may at any time select, employ, or appoint a new or different Authority Auditor or Authority Controller who shall be: (1) the auditor or contr oller of one of the Member Agencies; or (2) such other officer or employee of one of the Member Agencies as the Authority shall deem qualified to act as Authority Auditor or Authority Controller, so long as permitted by law. (e) Secretary. The Board shall appoint, or designate to the Management Committee in consultation with the Fire Chief to appoint a Secretary who shall serve at the pleasure of the Board. The Secretary shall be the official custodian of records for the Authority, make all filings requested by the Board and legally required, and be responsible for agendas and meeting minutes as provided in Section 6.4(f) of this Agreement. 7.3 Official Bond. Pursuant to Government Code section 6505.1, the public officer, officers or persons who have charge of, handle or have access to any property of the Authority shall file an official bond in an amount of $25,000, unless fixed by the Parties to this Agreement in a different amount by unanimous decision of the Board. 7.4 Other Officers and Staff (a) Attorney for Authority. The Attorney for the Authority shall be appointed by the Board of Directors. The Attorney for the Authority or a designated deputy shall attend all meetings of the Board of Directors; provided, however, that the absence of the Authority Attorney shall not affect the validity of any meeting. The Attorney shall perform such other duties the Board of Directors specifies. (b) Officers and Professional Services. The Board may select, appoint, or employ any other officers, or professional and expert services as may be necessary or appropriate to accomplish the purposes of this Agreement, including but not limited to, legal counsel, financial consultants, accountants, engineers, architects, contractors, appraisers and any other consultants and advisors, which may be a corporation, partnership, firm or individual. The Board may delegate to the Fire Chief or to a committee the authority to hire officers and professional services. (c) Employees of Authority. Employees of the Authority are (i) those individuals employed by Arroyo Grande, but assigned to the Authority between the Authority and Arroyo Grande referenced in Exhibit A of this Agreement; and (ii) those individuals employed directly by the Authority. The Parties’ governing bodies may meet in closed sessions for the purpose of providing input to the Board regarding the terms of compensation for Authority employees. Page 535 of 583 65501.00001\41161259.18 (d) Shared Resources. The Board may contract with a Member Agency, or its officers, to provide necessary administrative services to the Authority as appropriate. All personnel employed by the individual Member Agencies shall remain employees of their respective Member Agency unless and until the Authority affirmatively employs such personnel pursuant to its powers. No express or implied employment contract between any Member Agency employee and the Authority exists as a result of this Agreement. 7.5 Interference Prohibited. The Board and the Member Agencies shall deal with the administrative services of the Authority (which includes the Authority’s Treasurer, Auditor/Controller and Secretary) only through the Management Committee who may delegate to the Fire Chief and their responsibility set forth herein, except for the purpose of inquiry. Neither the Board, the governing body of any Member Agency, nor any individual members of either shall give orders to any subordinate of the Fire Chief. 7.6 Rules and Regulations. The Board shall forthwith adopt rules and regulations and perform all other acts necessary so that the Authority may hire personnel. Existing personnel operations remain in effect and control at the time this Agreement takes effect, until such time that the Board adopts rules and regulations that augment those existing personnel operations. 8. Equipment and Facilities. 8.1 Fire Stations and Other Real Property (a) Member Agency Buildings and Structures. Buildings and structures owned by Member Agencies may be utilized for the Authority’s use, but shall remain the property of the respective Member Agency. Each Member Agency shall be responsible for the maintenance and insurance of Member Agency buildings. The Authority shall not directly own, maintain, or insure any existing building or structure, unless the Authority and a Member Agency expressly agree in writing that the Authority accepts ownership, responsibility for maintenance, or responsibility to insure a particular building or structure. Any building constructed or owned by the Authority after the Formation Date shall be the property of the Authority, and in the event of dissolution of the Authority, shall be disposed of as provided in this Agreement. (i) Maintenance By Members. The respective Members owning a fire station shall be responsible for the maintenance, repair, replacement, and improvements to the building structure, mechanical systems, electrical, plumbing, and exterior infrastructure (i.e., roof coverings, driveway, etc.). The Members are not responsible for (i) the maintenance or repair of any systems that have been installed by the Authority and are unique to fire service operations (e.g., dispatch/radio systems, computer networks, etc.), and (ii) the cost of performing any such maintenance or repairs caused by the negligence of the Authority or its employees, agents, servants, licensees, contractors, or invitees. (ii) Maintenance By Authority. The Authority shall be responsible for routine maintenance of fire stations, interior decorating, landscaping, and fire alarm systems. The Authority is also responsible for the maintenance, repair, replacement, and improvements of the dispatch telecommunication systems and all systems that have been installed by the Authority Page 536 of 583 65501.00001\41161259.18 which are unique to fire service operations (e.g., dispatch/radio systems, computer networks, etc.). (b) Contributions of Real Property. Either Member Agency may contribute real property to the Authority for the Authority’s use. The Member Agency owning the interest in the real property shall continue to own said interest, unless the Member Agencies and Authority agree otherwise. The Board and the Member Agency owning the interest shall agree on the terms of the contribution. (c) Lease or Purchase of Additional Stations. The Authority shall be authorized to lease, purchase, or obtain any other interest in real property for the Authority’s uses. 8.2 Equipment and Other Personal Property (a) Equipment Provided by Member Agencies. As soon as reasonably practicable, the Authority shall inventory all equipment owned by the Member Agencies that is available for the Authority’s use. All Member Agency equipment shall remain the property of that Member Agency, unless the Member Agencies otherwise agree. The Member Agency may contribute additional equipment for the Authority’s use upon terms agreed between the Member Agencies and the Authority. The Authority may rent or borrow equipment from the Member Agencies for temporary use. All equipment owned by the Authority or subject to an equipment lease for financing purposes, shall remain the property of the Authority. (b) Acquisition of Equipment. The Authority may acquire any equipment or other personal property for the Authority’s use. 8.3 Separate Property of the Parties. Exhibit C, attached and incorporated by reference, establishes the property which is owned by a Member Agency and not the Authority, notwithstanding that the Authority may use that property. 9. Principal Offices. 9.1 Principal Governance and Business Office. The principal business office and governance office of the Authority at the date this Agreement is effective shall be Authority’s Station 1, at 140 Traffic Way, Arroyo Grande, California, 93420, (“Principal Governance and Business Office” or “Principal Office”) or as otherwise determined by the Board. The Board may change the Principal Office, from time to time, and from one location to another, within the Authority Area. Any change shall be noted by the Authority Secretary and reflected in Authority document, but shall not be considered an amendment to this Agreement. 10. Financial Provisions. 10.1 Administrative services shall be provided by, and allocated between the Member Agencies as shown on Exhibit A, attached and incorporated by reference to this Agreement. 10.2 Operation and capital improvements costs shall be allocated among the jurisdictions in accordance with the cost-sharing formula in Exhibit B, adopted by the Board and Page 537 of 583 65501.00001\41161259.18 the governing bodies of the Member Agencies, and attached and incorporated by reference into this Agreement. 10.3 Member Agencies will be billed quarterly by the Authority Treasurer, in accordance with the provisions of Exhibit A and B. Member Agencies agree to pay the invoices on a quarterly basis. 10.4 Capital Purchases. Capital purchases that solely benefit a Member Agency shall be funded by that Member Agency. All other capital purchases shall be funded on terms established by the Board. The funding of capital purchases that are not budgeted shall be separately approved by each Local Sub-Committee. 10.5 Budget. (a) The Board shall initially adopt a budget within 30 days of execution of this Amended and Restated JPA. The Board shall adopt a budget for maintenance and operation costs, and costs of special services in time to allow review by the Member Agencies prior to April 30th of each fiscal year. The Authority’s fiscal year shall be July 1 to June 30. Each Member Agency shall prepare its own annual budget for capital costs related to Authority services. Subject to the exception provided below in Section 10.5(b), no expenditures may be made by or on behalf of the Authority unless authorized by a budget or budget amendment approved by the Board. 10.6 Invoicing. Upon completion of the initial budget, and thereafter at such other intervals as determined appropriate by the Board, the Authority shall determine the amount of the budget expenses payable during the ensuing period pursuant to each Member Agency’s share of expenses required by this Agreement, and the budget approved by the Board. The Authority shall submit to each Member Agency an invoice showing the Member Agency’s share for the applicable period together with a calculation of the Member Agency’s share. Each Member Agency shall pay to the Authority the amount invoiced within 30 days after the date of the invoice. Any amount not paid within 60 days of the date of an invoice shall be delinquent. 10.7 Default and Delinquency. Any Member Agency which defaults in its obligation to pay or advance any amounts due pursuant to this Agreement after such amounts have become delinquent shall be deemed to have waived and relinquished any rights and benefits it may have under this Agreement. Any defaulting Member Agency shall be liable to the Authority for interest on the unpaid amount at the rate of 10% per annum, or the maximum rate allowed by law if it is less than 10% per annum, until the overdue invoice amount is paid in full. If the Agreement is terminated, then the defaulting Member Agency shall remain liable for payment of its share of debts, liabilities and obligations under this Agreement incurred prior to the date of termination, plus interest. 10.8 Accounting. The Authority shall maintain strict accountability of all funds, receipts and expenses, and shall keep and maintain appropriate records and accounts of all funds, receipts and expenses under this Agreement in accordance with generally accepted accounting practices for California public agencies and the requirements of the Act. The Authority shall Page 538 of 583 65501.00001\41161259.18 allow any Member Agency, or any of its employees, accountants, attorneys or agents to review, inspect, copy and audit any such records and accounts. 10.9 Record of Contributions. The Authority shall maintain records of all fire prevention and suppression equipment, medical equipment, and associated property and assets contributed by each Member Agency and by the Authority, including any staff resources contributed to the Authority. 10.10 Audit. The records and accounts of the Authority shall be audited annually by an independent certified public accountant and copies of such audit reports shall be filed with the State and each Member Agency pursuant to the requirements of Section 6505 through 6505.6 of the Government Code. The audit shall conform to generally accepted auditing st andards. Such report shall be filed within 12 months after the end of the fiscal year or years under examination, and no later than fifteen (15) days after receipt of such audit reports by the Authority. 10.11 Expenditures. The Board shall establish and comply with a system and procedure for the review and approval of Authority expenditures and claims and the drawing and signing of Authority warrants or checks. All expenditures shall be consistent with the approved budget, except as otherwise determined by the Board. 11. Debts, Liabilities, Obligations. Subject to all applicable laws, including but not limited to Government Code section 6508.1, all debts, liabilities, and obligations of the Authority shall be those of the Authority, and do not constitute debts, liabilities, or obligations of any one or more of the Member Agencies. The responsibilities and obligations of each Member Agency to this Agreement shall be solely as provided in this Agreement, or as provided in supplemental agreements or amendments as shall be executed by the Member Agencies. As required by law, the Member Agencies are liable for CalPERS liability of the Authority as follows: 11.1 The Authority shall use the City of Arroyo Grande’s CalPERS contract for Employees of the Authority. 11.2 If a Member Agency withdraws from the Authority, the withdrawing Member Agency shall be liable for, and upon demand shall promptly pay, its share of the existing and/or contingent liabilities of the Agency as of the effective date of the withdrawal. The withd rawing Member Agency’s share of liabilities shall bear the same relationship to the whole as its annual contribution for the operation of the Authority bears to the whole of all annual contributions. 11.3 If a Member Agency withdraws from the Authority, but the Authority does not dissolve or terminate, and the Authority has established a plan of periodically paying down part of its unfunded accrued pension liability (“UAPL”) debt to CalPERS, the withdrawing Member Agency shall continue to be liable, and to promptly pay thereafter to Authority upon being billed, its share of the Authority’s UAPL based upon its prior years of membership. The withdrawn Member Agency’s share of such UAPL expense shall be the determined according to the same formula used by the Authority to allocate such costs during the final year of the withdrawing Member Agency’s membership. 11.4 The withdrawing Member Agency shall also be liable for any additional Authority expenses as of the effective date of the withdrawal that exclusively benefit the Page 539 of 583 65501.00001\41161259.18 withdrawing Member Agency as well as 100% of any early termination fees that accrue due to the withdrawal of the Member Agency. 11.5 Until such time that the Authority utilizes a different contract approved by its Board, if the City of Arroyo Grande dissolves, terminates, or ends its contractual relationship with CalPERS(“the triggering events”), Government Code sections 6508.1 and 6508.2 will require all existing Member Agencies, and certain past Member Agencies, to each assume individual financial responsibility for its proportionate share of the UAPL then in effect. By joining Authority, each Member Agency promises and represents that upon occurrence of a triggering event: (i) it will undertake this obligation when requested by either CalPERS or the Authority; and (ii) that unless the Board determines differently, the proportionate share each Member Agency will assume shall be based upon the same formula used to determine each Member Agency’s share of the Authority’s last periodic UAPL payment to CalPERS in the year prior to the triggering event. 11.6 Prior to Execution. The debts, liabilities and obligations of each Member Agency in existence or accrued as of the full execution of this Agreement shall remain the debts, liabilities and obligations of that Member Agency and shall not be assumed by or transferred to the Authority. After the execution of this Agreement by both Member Agencies, however, any existing debt, liability or obligation of the Member Agencies may be expressly approved or accepted by the Authority by a formal written action of the Board. 11.7 Fire Engines 2 and 3, Equipment Lease Payments. Notwithstanding any other provisions of this Agreement to the contrary, the Parties mutually agree and understand that as a result of any dissociation, withdrawal or termination of this Agreement by a withdrawing member agency, that withdrawing member agency will not be obligated for future payment lease obligations for Engines 2 and 3 that remain in the custody, control, and possession of the Authority. 12. Indemnity and Hold Harmless; Insurance. 12.1 Indemnification of Member Agencies. The Authority shall indemnify, defend and hold harmless the Board of Directors, the individual Member Agencies, and their members, officers, directors, employees and agents from and against any and all liability, loss, damages, expenses, costs (including, without limitations, costs and fees of litigation or arbitration) of every nature, arising out of any act or omission related to this Agreement, any individua l Member Agency, or their members, officers, directors, employees and agents. 12.2 Indemnification for Prior/Separate Acts. Each Member Agency (Indemnifying Member Agency) shall defend, indemnify and hold harmless the Authority, each Director, the other Member Agency, and the Authority and each Member Agency’s respective Council or governing board members, officers, agents and employees, from any and all claims, losses, damages, costs, injuries and liabilities of every kind, including attorney’s fees and expert’s fees, arising directly or indirectly from the Indemnifying Member Agency’s acts or omissions occurring prior to the effective date of the Authority’s initial Effective Date of June 7, 2010, or that otherwise occur outside the scope of this Agreement. Page 540 of 583 65501.00001\41161259.18 12.3 Insurance. The Authority shall acquire insurance protection as is necessary to protect the interests of the Authority and the Member Agencies. The premiums for insurance acquired by the Authority, as well as any anticipated funds necessary to pay for self-insured retentions and deductibles for insurance, shall be determined based upon actuarial studies and included in the budget. Any adjustments to the budget to pay for insurance premiums, self- insured retentions, and deductibles shall be prepared by the Management Committee for presentation to the Board of Directors for consideration and approval. 12.4 Survival. These defense, indemnification, and hold harmless obligations shall survive and continue in full force and effect after withdrawal of any Member Agency from this Agreement or termination of this Agreement for any reason with respect to any negligent acts, errors or omissions that occurred before the date of such withdrawal or termination. 13. Termination. 13.1 Termination. (a) When there are only two Member Agencies in the Authority, either Member Agency may unilaterally terminate the Agreement with an effective termination date of June 30 of any Fiscal Year, provided that written notice is provided to, and received by, the Authority and the other Member Agency by the terminating Member Agency no later than June 30 of the prior Fiscal Year, as expressed by vote of the governing body of the terminating Member Agency. Any terminating Member Agency shall be obligated to pay that Member Agency’s contributions for the Fiscal Year ending on the effective date of termination. (b) The Member Agencies may all jointly agree by written consent to terminate the Agreement, as expressed by resolution of the governing boards of all Member Agencies (passed by vote of the membership of the governing body of each Member Agency). Such termination shall provide for adequate time to wind-up the affairs of the Authority and distribute any assets pursuant to this Agreement. The Member Agencies shall be obligated to pay their contributions until the effective date of termination. 13.2 Disposition of Member Agencies’ Property Upon Termination. Any property that was acquired by either Member Agency prior to entering this Agreement, and that is required either by this Agreement or by any subsequent a ct or Agreement to remain the property of the Member Agency, shall be returned to the Member Agency upon termination of this Agreement. Exhibit C lists the separate property of the Member Agencies, but a Member Agency may prove that it, and not the Authority, owns certain property by providing documentation establishing such ownership. If property is not listed in Exhibit C, and no documentation establishes ownership of that property, the property will be presumed to be owned by the Authority. 13.3 Disposition of Authority Property Upon Termination. Upon termination of this Agreement, the assets and property of the Authority shall be distributed as follows: (a) First, if either Member Agency is in default of its obligation to pay or advance any amounts due to Authority pursuant to this Agreement, then any funds or assets of Page 541 of 583 65501.00001\41161259.18 the defaulting Member Agency shall be applied to the Authority in satisfaction of any such delinquency. (b) Second, any other funds on hand shall be used to liquidate and wind-up the affairs of the Authority. (c) Third, any surplus funds on hand remaining after satisfaction of subsections (a) and (b) above shall then be returned to the Member Agencies in proportion to their proportional financial contributions made to the Authority. (d) Fourth, any property acquired by either Member Agency prior to entering this Agreement shall be returned to the Member Agency which owned the property at the Formation Date; provided, however, that if any such property has been substantially improved, repaired or modified by Authority funds, it shall be distributed pursuant to subsection (e) below. (e) Fifth, any remaining property and assets shall be divided and distributed amongst the Member Agencies pursuant to separate agreement of the Member Agencies entered into at that time. If such subsequent agreement is not successfully negotiated and agreed to within a reasonable period of time, then the remaining property and assets shall be sold and the net proceeds from any sale shall be distributed among the Member Agencies in proportion to their financial and equipment contributions made to the Authority during the operation of this Agreement and any ancillary agreements. 14. Conflict Resolution. The Member Agencies agree that any and all disputes, claims or controversies between the Member Agencies arising out of or relating to performance of this Agreement, shall be resolved pursuant to the conflict resolution provisions as follows: 14.1 The Member Agencies shall first meet and attempt in good faith to negotiate and resolve any dispute arising out of or relating to this Agreement, subject to subsequent approval of any such resolution by the respective governing boards. The Member Agencies may, in each Member Agency’s respective discretion, appoint either an alternative representative of the governing body or an ad hoc committee constituting less than a quorum of the governing body to meet and attempt in good faith to negotiate and resolve any dispute arising out of or relating to this Agreement, subject to subsequent approval of any such resolution by the respective governing boards. 14.2 If the matter is not resolved by negotiation pursuant to Section 14.1 above, then the Member Agencies agree that the matter shall be submitted to mediation within a reasonable period of time after receipt of a written request from one Member Agency to the other Member Agency requesting such mediation. The Member Agencies shall cooperate with one another in selecting a mediator and in scheduling the mediation proceedings. Should the Member Agencies be unable to agree upon a mediator, they shall agree upon a mediation service and shall have that service select a mediator for them. The Member Agencies agree that they shall participate in the mediation in good faith and that they will share equally in the costs of mediation. All offers, promises, conduct and statements, whether oral or written, made in the course of the mediation by any of the Member Agencies, their agents, employees, experts and attorneys, and by the mediator or any employees of the mediator, are confidential, privileged and inadmissible for any Page 542 of 583 65501.00001\41161259.18 purpose, including impeachment, in any litigation or other proceeding involving the Member Agencies, provided that evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the mediation. 14.3 If the matter is not resolved by negotiation pursuant to Section 14.1 above, or by subsequent mediation pursuant to Section 14.2 above, then the Member Agencies may submit the matter to binding or non-binding arbitration, but only if both Member Agencies agree to submit the particular controversy to arbitration. Neither Member Agency shall have a right to submit any controversy to arbitration without the other Member Agency’s consent. 15. New Members. 15.1 Addition of New Members. The Authority may set the terms and conditions for admitting new members (a “New Member Agency”) that it deems appropriate either by amendment to this Agreement or the Bylaws. New members may only be admitted with unanimous approval of the Board and the governing bodies of each Member Agency. Approved new Members shall execute a copy of this Agreement, as amended, and shall thereafter be subject to all terms and conditions contained herein. 15.2 Construction. The terms of this Agreement shall be construed so as to apply to new Members the same as to the initial Member Agencies to the Agreement. New Members shall have the rights and obligations accorded to “Members” or “Member Agencies (whether singular or plural) under this Agreement. 15.3 Cost Share. Prior to the acceptance of any New Member Agency, the proposed New Member Agency shall pay an amount, as determined by the Board, for the proposed New Member Agency’s fair share of any start-up costs or other initial investments incurred by the Authority to admit the New Member Agency. 15.4 Funding of Services. The Authority shall not provide any fire protection or related services within a New Member Agency’s geographic area unless and until the New Member Agency deposits sufficient funds to cover the estimated costs of services for a period of time as determined by the Board, to be not less than six (6) months. 16. Withdrawal. Notwithstanding any other provision of this Agreement, any Member Agency may withdraw from the Authority by providing the Authority with written notice of its intent to withdraw consistent with Section 13.1 of this Agreement, Termination. This includes providing written notice no later than June 30 of any Fiscal Year, a continuing obligation to pay that Member Agency’s contributions for the Fiscal Year ending on the effective date of termination, and following Section 13.1.b. for the procedure where the Members Agency may jointly agree by written consent on the withdrawal of a Member Agency. A withdrawal from the Authority constitutes a withdrawal of that Member Agency’s representatives from the Board of Directors. 17. Effect of Withdrawal. The withdrawal of a Member Agency shall not terminate its responsibility to contribute its share of any obligation incurred by the Authority, i ncluding amounts determined by the Board for (1) liabilities and claims accrued during the time the agency was a Member Agency or (2) budgeted expenses for the Fiscal Year in which notice of Page 543 of 583 65501.00001\41161259.18 intent to withdraw is given. Except as the withdrawing Member Agency may agree, in writing, with the Board, the withdrawing Member Agency shall automatically relinquish all rights as a Member Agency under this Agreement, on the effective date of the withdrawal. Upon termination of this Agreement, a Member Agency that has withdrawn will be treated like all other Member Agencies for purposes of disbursement of Authority assets, unless otherwise agreed in writing and the remaining Member Agencies of the Authority can maintain the name “Five Cities Fire Authority.” 18. Conflict of Interest Code. The Authority adopts as it Conflict of Interest Code the Fair Political Practices Commission Model Conflict of Interest Code with appropriate substitution regarding references to the Board and Authority officers. 19. General Provisions. 19.1 Integration. This Agreement constitutes the sole, final, complete, exclusive and integrated expression and statement of the terms of this contract among the Member Agencies concerning the subject matter addressed herein, and supersedes all prior negotiations, representations or agreements, either oral or written, that may be related to the subject matter of this Agreement, except those other documents that are expressly referenced in this Agreement. 19.2 Headings. The section and subsection headings in this Agreement are included herein for convenience of reference only and shall not constitute a part of this Agreement for any other purpose. 19.3 Consents. Whenever any consent and/or approval is required under this Agreement from any Member Agency, said consent and/or approval shall not be unreasonably withheld. 19.4 Construction and Interpretation. It is agreed and acknowledged by the Member Agencies that this Agreement has been arrived at through negotiation, and that each Member Agency has had a full and fair opportunity to revise the terms of this Agreement. Consequently, the normal rule of construction that any ambiguities are to be resolved against the drafting Member Agency shall not apply in construing or interpreting this Agreement. 19.5 Waiver. The waiver at any time by any Member Agency of its rights with respect to a default or other matter arising in connection with this Agreement shall not be deemed a waiver with respect to any subsequent default or matter. 19.6 Remedies Not Exclusive. The remedies provided in this Agreement are cumulative and not exclusive, and are in addition to any other remedies that may be provided by law or equity. The exercise by either Member Agency of any remedy under this Agreement shall be without prejudice to the enforcement of any other remedy. 19.7 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement shall not render the other provisions unenforceable, invalid or illegal. 19.8 Successors and Assigns. Except as otherwise provided by law, the rights and duties of the Member Agencies under this Agreement shall not be assigned or delegated without Page 544 of 583 65501.00001\41161259.18 the prior written consent of the other Member Agency. Any attempt to assign or delegate such rights or duties in contravention of this Agreement shall be null and void. Any approved assignment or delegation shall be consistent with the terms of any contracts, resolutions, indemnities and other obligations of the Authority then in effect, and may be subject to such additional reasonable conditions of approval imposed by the Member Agency approving the assignment or delegation. 19.9 No Third Member Agency Beneficiaries. This Agreement shall not be construed to create any third party beneficiaries. This Agreement is for the sole benefit of the Member Agencies, and their permitted successors, transferees and assignees, and no other person or entity shall be entitled to rely upon or receive any benefit from this Agreement or any of its terms. 19.10 Amendment. This Agreement may be modified or amended only by a subsequent written agreement approved by the governing board of each Member Agency and executed by both Member Agencies pursuant to the terms and conditions of this Agreement. 19.11 Governing Law and Venue. Except as otherwise required by law, this Agreement shall be interpreted, governed by, and construed under the laws of the State of California. The County of San Luis Obispo shall be the venue for any litigation concerning the enforcement or construction of this Agreement. 19.12 Attorney Fees. In the event any legal action is brought to enforce or construe this Agreement, the prevailing party shall be entitled to an award of reasonable attorney fees, expert witness and consulting fees, litigation costs and costs of suit. 19.13 Notice. Any notice, demand, invoice or other communication required or permitted to be given under this Agreement shall be in writing and either served personally or sent by prepaid, first class U.S. mail to the City Clerk and City Attorney of each Member Agency. Any notice or other communication served by personal delivery shall be deemed received when actually delivered. Any notice or other communication shall be deemed as received three days after deposit in United States mail, postage prepaid, return receipt requested. 19.14 Counterparts. This Agreement may be executed by the Member Agencies in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute but one and the same instrument. [signature page follows] Page 545 of 583 65501.00001\41161259.18 IN WITNESS WHEREOF, the Member Agencies hereto have executed this Joint Exercise of Powers Agreement as of the date last executed as set forth below. CITY OF GROVER BEACH By Mayor, Dated ATTEST: By City Clerk APPROVED AS TO FORM: City Attorney CITY OF ARROYO GRANDE By Mayor Dated ATTEST: By City Clerk APPROVED AS TO FORM: City Attorney Page 546 of 583 65501.00001\41215817.1 EXHIBIT A ADMINISTRATIVE SERVICES Administrative services shall be provided to the Authority by the Members as follows: 1. Personnel. All personnel working for the Authority will be employed by the City of Arroyo Grande. Personnel, benefits, payroll, and workers compensation matters shall be administered by Arroyo Grande subject to a written agreement between the Authority and the City of Arroyo Grande. The City of Arroyo Grande shall assign all fire service employees on a full-time basis to carry out the functions of this Agreement. Furthermore, under such written agreement, the City of Arroyo Grande will assign all of its responsibilities of the appointment, promotion, management, training, supervision, evaluation, discipline, and termination of employees as well as labor negotiations with represented employees to the Authority under the Authority’s chain of command and decision making process. 2. Finance. The City of Arroyo Grande shall provide financial services. Financial services shall include the provision of payroll, accounts payable, and accounts receivable services, as well as, any financial reporting and auditing services that may be required. 3. Information Technology. The City of Arroyo Grande shall provide information technology services. Information Technology shall include monitoring and maintaining the company computer systems, installation and configuration of hardware and software, and solving technical issues as they arise. 4. Indirect Contribution. Payment for the services as described in Exhibit A shall be the responsibility of the Member providing the services as referenced in Exhibit A. The payment for such services by said agencies shall be recognized as an indirect contribution made by the respective agency. All indirect contributions shall be recognized in the Authority's budget as a contribution from the respective agency and shall be deducted from the contributing agency's proportional allocation of costs for the operation of the Authority. Page 547 of 583 65501.00001\41215817.1 EXHIBIT B FUNDING FORMULA Effective July 1, 2023, each Member Agency shall pay for the ongoing costs of the Five Cities Fire Authority according to the following formula to be calculated annually when the budget is prepared: 1. 58% of the total costs shall be paid by the City of Arroyo Grande; 2. 42% of the total costs shall be paid by the City of Grover Beach. Any revenue received by the Authority, such as through a contract for service, reimbursements received for strike team deployment or automatic aid, grant funding, or fees for service, shall reduce the total costs that are then allocated to the Member Agencies according to the above formula. The funding formula contained herein shall be reevaluated by the Member Agencies at least every two years, prior to the Member Agencies’ biennial budget adoption. Page 548 of 583 65501.00001\41215817.1 EXHIBIT C INVENTORY OF SEPARATE PROPERTY OF THE MEMBER AGENCIES The following inventory of each Member Agency will become the property and responsibility of the Authority, including but not limited to maintenance, insurance, and replacement: Arroyo Grande Grover Beach Engine 6691 – 2007 Pierce Type I Engine Bauer Air-Fill Compressor – GB Station Rescue 6652 – 1996 E-One Rescue Utility 6632 – 1995 Ford F-250 Pick-Up Page 549 of 583 65501.00001\41215817.1 EXHIBIT D The following map identifies the service areas of the Member Agencies for the JPA. Contractual services provided to areas outside of these Member Agencies are not depicted on this map. Page 550 of 583 65501.00100\41328557.11 ATTACHMENT 2 1 AGREEMENT TO PROVIDE FIRE SERVICES BETWEEN THE FIVE CITIES FIRE AUTHORITY AND OCEANO COMMUNITY SERVICES DISTRICT THIS AGREEMENT is made and entered into this ____ day of June 2023, (“Effective Date”) by and between the Five Cities Fire Authority ("FCFA"), a California Joint Powers Authority as authorized under Government Code Sections 6500 et. seq., and Oceano Community Services District ("Oceano"), a County of San Luis Obispo Community Services District (collectively referred to as "the Parties"). RECITALS WHEREAS, the Parties are public entities organized and operating under the laws of the State of California; and WHEREAS, the Parties have the authority to perform fire protection activities, certain emergency medical services and other related activities for their respective agencies, including those described within Exhibit “B” (collectively, “FCFA Services”); and WHEREAS, since June 7, 2010, Oceano has been a member agency of the Five Cities Fire Authority along with the Cities of Grover Beach and Arroyo Grande; and WHEREAS, FCFA’s Joint Exercise of Powers Agreement was amended by the Parties to terminate Oceano’s participation as a member agency in FCFA commencing July 1, 2023; and WHEREAS, the Parties desire for FCFA to continue supplying fire and emergency medical services to Oceano for a temporary period of time consistent with the terms and conditions of this Agreement; and WHEREAS, Oceano remains subject to all “Wind Down Period” obligations set forth within the Five Cities Fire Authority Amended and Restated Joint Powers Authority Agreement, and specifically Section 5 of the Third Amendment to the FCFA Joint Powers Agreement incorporated herein as Exhibit “C”, Oceano’s withdrawal from the FCFA shall not absolve Oceano from any Liabilities, defined to include but not limited to pension/CalPERS, accrued fringe benefits, and other liabilities incurred arising out of Oceano’s participation in the FCFA since the time the FCFA was created on June 7, 2010 through the date of Oceano’s withdrawal from the FCFA on June 30, 2023; and WHEREAS, this agreement is entered into pursuant to Government Code § 54981 and § 55632. Page 551 of 583 65501.00100\41328557.11 ATTACHMENT 2 2 AGREEMENT NOW, THEREFORE, the above “WHEREAS” provisions are incorporated herein with the same force and effect as any other term and condition of this Agreement and for and in consideration of the mutual advantages to be derived therefrom, and in consideration of the mutual covenants herein contained, it is agreed by and between the Parties hereto as follows: ARTICLE I PROVISION OF SERVICES 1.1 Scope of Services. FCFA shall provide Fire and Emergency Medical Services within the jurisdictional area of Oceano. See jurisdictional map entitled Exhibit “A” incorporated by reference herein as if set out in full. "Fire and Emergency Medical Services" shall mean those services identified in Exhibit “B”. 1.2 Fire Chief. FCFA's Fire Chief or his/her designee shall be immediately available for response and management of emergency incidents as necessary to provide incident command and coordination functions within the jurisdictional boundaries of Oceano over the term of this Agreement. 1.3 Staffing. FCFA shall provide, in its sole discretion, sufficient staffing personnel, meeting minimum federal and state-mandated training requirements for their respective classifications and responsibilities, to provide Fire Services, pursuant to this Agreement, to Oceano for the term of this Agreement. The staff shall consist of personnel assigned at the sole discretion of FCFA but at least one member of every shift shall be qualified as an Emergency Medical Technician. ARTICLE II PAYMENT FOR SERVICES 2.1 Compensation for Services. Oceano shall compensate FCFA for all Fire and Emergency Medical Services performed under this Agreement in a fixed amount of One Million One Hundred Fifty Thousand Dollars ($1,150,000.00). Oceano shall pay, on a quarterly basis (every three months from the effective date of this Agreement) the sum of Two Hundred Eighty-Seven Thousand Five Hundred Dollars and Zero Cents ($287,500) for the Fire, Emergency Medical Services and any related FCFA Activities provided by FCFA. In the event the Fire, Emergency Medical Services and any related FCFA Activities are extended in accordance with Section 5.2, the compensation that FCFA will be willing to accept will be no less than the actual cost of service, in the amount or formula determined by FCFA that is presented to the County of San Luis Obispo for purposes of evidencing Oceano’s proportionate Page 552 of 583 65501.00100\41328557.11 ATTACHMENT 2 3 share of the actual cost of service, which will be incorporated in this Agreement as a new Exhibit “D” during the sixty (60) day meet and confer period described in Section 5.2 below. FCFA shall submit quarterly invoices to Oceano for the quarterly payment amount. Payments are to be made within thirty (30) days of FCFA mailed invoice to Oceano, and any non-payment in excess of sixty (60) days from the date of FCFA’s mailed invoice shall be considered a default under this Agreement and shall accrue an additional ten (10) percent charge as described herein. ARTICLE Ill PROPERTY USED FOR FIRE SERVICES 3.1 Fire Station. FCFA will utilize the Fire Stations number 1 and 2 located respectively at 140 Traffic Way, Arroyo Grande and 701 Rockaway Ave. Grover Beach, California, as its primary locations for the provision of Fire, Emergency Medical Services and FCFA Activities contemplated by this Agreement. Oceano retains fee title to the Fire Station number 3, but hereby grants FCFA an unrestricted license for full use of the apparatus bay at Station number 3, located at 1655 Front Street, Oceano for general storage purposes in furtherance of this Agreement. Oceano shall also make available for FCFA training and storage, the well site no. 8 property located on South 13th Street. FCFA’s use of Station number 3 and well site no. 8 shall not be subject to any rental or other cost and shall be part of the consideration paid by Oceano for Fire, Emergency Medical Services and FCFA Activities rendered by FCFA to Oceano. Oceano agrees to maintain the Fire Station number 3 and well site no. 8, in a safe, habitable, and serviceable condition at all times. (a) Nothing herein shall in any way limit Oceano's right to grant concurrent use of the Fire Station number 3 to any other party, that does not unreasonably interfere with FCFA’s use of the apparatus bay for storage. FCFA shall not unreasonably interfere with the use of the Fire Station for any other purposes by Oceano. (b) If Oceano grants rights to a third party for concurrent use of the Fire Station number 3, Oceano shall take all reasonable steps to ensure that the third party does not interfere with the use of the Fire Station for FCFA storage purposes and shall provide FCFA at least ten (10) days advanced notice of the use granted to a third party. (c) In addition to the license granted in Section 3.1 above and subsections (a) and (b), Oceano shall further grant full operational use of Fire Station No. 3 for emergency medical services and fire suppression including all fire suppression equipment, fire engines, housing and administrative services necessary to operate the fire station from the Effective Date of this Agreement to June 30, 2023. Page 553 of 583 65501.00100\41328557.11 ATTACHMENT 2 4 3.2 Maintenance and Replacement. FCFA, consistent with the Amended and Restated Joint Exercise of Powers Agreement, dated ______, 2023, shall bear all costs to maintain, repair and replace all facilities, vehicles, equipment and apparatus owned by FCFA and designated for use in the Fire, Emergency Medical Services and FCFA Activities. ARTICLE IV RELATIONS OF PARTIES 4.1 Special Relationship. The Parties will agree this Agreement does not create a “special relationship” as the term is defined by Federal or California law, between Oceano or any other agency, or between the Parties’ officials, officers, employees, or successors or with any third party as a result of this Agreement. Oceano does not participate nor is a member of FCFA and retains no rights or title in the FCFA Joint Powers Authority after June 30, 2023. Notwithstanding the foregoing, nothing within this Agreement absolves Oceano from obligations and/or CalPERS pension liabilities incurred and owed to FCFA, under the Five Cities Fire Authority Joint Exercise of Powers Agreement, over the time period Oceano was a member agency. ARTICLE V TERM OF AGREEMENT 5.1 Term. The term of this Agreement shall commence on the earlier of July 1, 2023 or the date on which both Parties have fully executed this Agreement, through June 30, 2024 (‘’Initial term”). 5.2 Renewal or Extension of Agreement. The Term of this Agreement may be extended upon mutual agreement of both Parties. Upon written notice of either Party, at ninety (90) days before the end of the Initial Term, the Parties shall meet and confer for a period of up to sixty (60) days regardin g extending the term of the Agreement and the terms and conditions of the extension. If agreement cannot be reached regarding extension or renewal, the Agreement shall terminate with no further obligations of either Party at the end of the Initial Term. I f the Agreement is extended by the Parties (the “Extended Term”), notwithstanding any other provisions of this Agreement, the Parties anticipate that the term for the Extended Term will be on a month-to-month basis commencing upon the end of the Initial Term. 5.3 Termination. During the initial term, if either Party seeks to terminate this Agreement, the notice to terminate shall be in writing and shall be at least one hundred twenty (120) days before the planned termination date. If Oceano is not current on all payments owed and is in default under this Agreement FCFA may terminate this Page 554 of 583 65501.00100\41328557.11 ATTACHMENT 2 5 Agreement immediately. If during the initial term, LAFCO makes a final determination as to Oceano's application for divestiture of fire services, and the decision of LAFCO would by operation of law or by lawful conditions imposed by LAFCO as part of their decision, preclude Oceano from participating as a Party to this Agreement or restrict their ability to enforce this Agreement, this Agreement shall terminate. Nothing within this section shall absolve Oceano of the obligation to pay for any and all FCFA services rendered under this Agreement prior to termination resulting from LAFCO'S decision causing termination or a Party initiated termination. ARTICLE VI INDEMNIFICATION AND INSURANCE 6.1 Mutual Indemnification. (a) To the fullest extent permitted by law, each Party (the “Indemnifying Party”) shall indemnify, defend and hold harmless the other party, in proportion to fault, against any and all liability for claims, demands, fines, penalties, expenses, losses, causes of action, costs or judgments·(direct, indirect, incidental or consequential damages) involving bodily injury, personal injury, death, property damage or other costs and expenses (including reasonable attorneys' fees, court costs and expenses) arising or resulting from: 1) the acts or omissions of the Indemnifying Party’s own officers, agents, employees or representatives carried out pursuant to the obligations of this Agreement; (b) any negligent, reckless or intentionally wrongful act or omission to act by the Indemnifying Party; and (c) violations of law by the Indemnifying Party. (b) Notwithstanding the foregoing Sections 6.l (a) Oceano shall remain liable for its own real and personal property damage (including, without limitation, autos, equipment, and apparatus), since it is retaining ownership of, insurable interests therein, and insurance on its real and personal property. (c) Except for any duties either Party owes to the other pursuant to the provisions of this Agreement, nothing in this Agreement shall be construed to waive any legal protections or immunities available to the Parties under state or federal law. (d) Accordingly, the Parties hereby expressly agree to waive the pro rata risk allocation contained in California Government Code Section 895.6. 6.2 Mutual Indemnification Obligations Survive Termination. As to activities· occurring or being carried out in performance of this Agreement and during the term of this Agreement, the obligations created by Section 6.1 shall survive termination of this Agreement. 6.3 Immunity Preservation. Nothing in this Agreement shall be read as Page 555 of 583 65501.00100\41328557.11 ATTACHMENT 2 6 waiving or limiting any defense to claims of liability otherwise available to fire personnel, and/or public employees, such as the defense of qualified immunity. Nothing in this Agreement shall be read as intending to create or creating a higher duty of care on the part of either Oceano or FCFA, or their officers, than would otherwise exist under existing law and the involved Party's own policies, practices, and procedures. 6.4 Public Liability and Property Insurance. (a) Each Party shall maintain in effect, at its own cost and expense, the following insurance coverage provided either through a bona fide program of self-insurance, commercial insurance policies, or any combination thereof: i. Commercial general liability or public liability with minimum limits of $1,000,000.00 per occurrence. ii. Auto liability including owned, leased, non-owned, and hired automobiles, with a combined single limit of not less than $1,000,000.00 per occurrence. iii. If a Party employs others in the performance of this Agreement, that Party shall maintain Workers' Compensation in accordance with California Labor Code section 3700 with a minimum of $1,000,000 per occurrence for employer's liability, for the duration of time that such workers are employed. (b) All insurance required by this Agreement shall: i. Be placed (1) with companies admitted to transact insurance business in the State of California and with a current A.M. Best rating of no less than A:VI or with carriers with a current A.M. Best rating of no less than A:VII; or (2) disclosed self- insurance with limits acceptable to the other Party. ii. Provide that each Party's insurance is primary and non-contributing insurance to any insurance or self-insurance maintained by the other Party and that the insurance of the other Party shall not be called upon to contribute to a loss covered by a Party's insurance. (c) Each Party shall file certificates of insurance with the other Party evidencing that the required insurance is in effect within thirty (30) days after the effective date of this Agreement. Page 556 of 583 65501.00100\41328557.11 ATTACHMENT 2 7 6.5 Workers Compensation. (a) FCFA shall provide Oceano an endorsement that its Workers Compensation insurer waives the right of subrogation against Oceano, its officers, officials, employees, and volunteers for all claims on or after the effective start date of this Agreement during the tenure of said Agreement. ARTICLE VII MISCELLANEOUS 7.1 Amendments to Agreement. No part of this Agreement shall be altered or amended except by written amendment and mutual consent of both Parties. 7.2 Assignment. The rights and obligations of the Parties under this Agreement are not assignable and shall not be delegated without the prior written approval of the other Party. 7.3 Dispute Resolution. The Parties recognize that this Agreement cannot represent a complete expression of all issues which may arise during the performance of the Agreement. Accordingly, FCFA and Oceano agree to meet and confer in good faith over any issue not expressly described herein. (a) It is the Parties' intention to avoid the cost of litigation and to resolve any issues that may arise amicably if possible. To that end, the Parties agree through the City Managers of Arroyo Grande and Grover Beach and the Oceano General Manager to meet within ten (10) business days of a request made by the other party in writing to discuss any issues and attempt to resolve the dispute. If the dispute is not resolved after that meeting, the Parties agree to participate in a mediation to resolve the dispute within 30 calendar days of the meeting or as soon thereafter as possible. The mediator will be chosen by mutual agreement of the Parties. The costs of mediation will be borne by the Parties equally. Any agreement reached during the mediation will be binding on the Parties during the remaining term of the Agreement. No party may initiate litigation prior to the conclusion of mediation. In any action brought under this Agreement, the prevailing Party shall be entitled to recover its actual costs and reasonable attorney fees in an amount not to exceed ten thousand dollars ($10,000.00). 7.4 Exhibits. The following Exhibits are attached hereto and incorporated as if fully set forth herein: Exhibit “A”: Oceano Jurisdiction Map Page 557 of 583 65501.00100\41328557.11 ATTACHMENT 2 8 Exhibit “B”: Scope of Fire and Emergency Medical Services Exhibit “C”: Third Amended Joint Powers Agreement of the FCFA 7.5 Notices. All notices required or permitted hereunder shall be deemed sufficiently given if delivered by hand, electronic mail, or by United States mail, postage prepaid, addressed to the Parties at the addresses set forth below or to such other address as may, from time to time, be designated in writing. To Oceano: General Manager 1655 Front St. Oceano, CA. 93445 To FCFA: Fire Chief 140 Traffic Way Arroyo Grande, CA 93420 7.6 Governing Law. Agreement shall be governed by the laws of the state of California with venue being the Superior Court of the County of San Luis Obispo. 7.7 Third Party Beneficiary. The Agreement is only for the benefit of the Parties to the Agreement and shall not be construed or deemed to operate as an agreement for the benefit of any third party or parties and no third parties shall have any right of action or obtain any right of benefits or position of any kind for any reason whatsoever. 7.8 Default and Delinquency. If Oceano defaults in its obligation to pay or advance any amounts due pursuant to this Agreement after such amounts have become delinquent, Oceano shall be liable to the FCFA for interest on any unpaid amount at the rate of 10%, or the maximum rate allowed by law if it is less than 10%, until the overdue invoice amount is paid in full. 7.9 Waiver. The waiver at any time by any Party of its rights with respect to a default or other matter arising in connection with this Agreement shall not be deemed a waiver with respect to any subsequent default or matter. 7.10 Remedies Not Exclusive. The remedies provided in this Agreement are cumulative and not exclusive, and are in addition to any other remedies that may be provided by law or equity. The exercise by any Party of any remedy under this Agreement shall be without prejudice to the enforcement of any other remedy. Page 558 of 583 65501.00100\41328557.11 ATTACHMENT 2 9 7.11 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement shall not render the other provisions unenforceable, invalid or illegal. 7.12 Counterparts. This Agreement may be executed by the Member Agencies in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute but one and the same instrument. IN WITNESS WHEREOF, the Parties execute this agreement hereto on the day and the year first written above. Page 559 of 583 65501.00100\41328557.11 ATTACHMENT 2 10 FIRE CITIES FIRE AUTHORITY By Authority Chair Dated ATTEST: By Authority Clerk APPROVED AS TO FORM: Authority Attorney OCEANO COMMUNITY SERVICES DISTRICT By President Dated ATTEST: By District Clerk APPROVED AS TO FORM: District Counsel Page 560 of 583 65501.00100\41328557.11 ATTACHMENT 2 11 EXHIBIT “A” OCEANO JURISDICTION MAP Page 561 of 583 65501.00100\41328557.11 ATTACHMENT 2 12 Page 562 of 583 65501.00100\41328557.11 ATTACHMENT 2 13 EXHIBIT “B” SCOPE OF SERVICE Scope of Services FCFA shall provide the following services while this Agreement is in effect: 1. Administration. Provide administrative responsibility and support for all fire, emergency and non-emergency services in the Oceano Community Services District (“Oceano”). Administration of fire services shall include the following: a. Adequate supervision and staffing, b. Program planning; c. Delivery and documentation of all federal and state-mandated firefighter training; d. Coordination of procurement of all operational supplies, services, and equipment; e. Representation at Oceano Board meetings as deemed necessary by the Oceano General Manager and agreed to by the FCFA Fire Chief; f. Transparency with Oceano in management decisions affecting fire service delivery. 2. Incident Response. Delivery of all fire protection and emergency services within the jurisdictional limits of Oceano Community Services District, including responding to calls for fire suppression, emergency medical response (Basic Life Support services), rescue services, hazardous materials, and all other emergency and non-emergency calls for service as received and dispatched to the FCFA. A Chief Officer, or acting Chief Fire Officer, shall respond to all major incidents as determined by the Fire Chief. 3. Fire Safety Inspections/Enforcement. Enforce code provisions related to fire services, including but not limited to weed abatement and fireworks, and hazardous material releases. Review of all development and building plans to ensure compliance with applicable fire and life safety codes and regulations, as well as inspection of fire protection and fire alarm systems for compliance with applicable codes and standards. To the maximum extent feasible, inspection shall be performed during standard duty hours. 4. Investigations. Investigate all fires to establish origin and cause and coordinate with the Oceano Community Services District on criminal investigations and prosecutions resulting therefrom. Provide fire investigation reports. Page 563 of 583 65501.00100\41328557.11 ATTACHMENT 2 14 5. Training. Maintain a continuous training program that corresponds to federal, state and local mandates, as well as evolving industry best practices and developments in emerging fire suppression and fire prevention techniques. 6, Emergency Management. FCFA, through its Fire Chief, or his/her designee, shall be responsible for the coordination and communication with the County of San Luis Obispo Office of Emergency Services . Pursuant to existing agreements, FCFA will coordinate with other agencies regarding mutual aid services to Oceano Community Services District. FCFA will also respond to requests for mutual aid or assistance-by-hire by other agencies pursuant to the California Statewide Mutual Aid Agreement or the California Fire Assistance Agreement. Page 564 of 583 65501.00100\41328557.11 ATTACHMENT 2 15 EXHIBIT “C” THIRD AMENDED JOINT POWERS AGREEMENT OF THE FCFA Page 565 of 583 65501.00100\41300388.5 ATTACHMENT 3 OCEANO COMMUNITY SERVICE DISTRICT’S ONGOING CAL PERS LIABILITIES AND RESPONSIBILITIES FOLLOWING WITHDRAWAL FROM THE FIVE CITIES FIRE AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT This AGREEMENT (“Agreement”) is dated this __ day of ____, 2023, for reference purposes only, and is entered into by and between the Five Cities Fire Authority (“FCFA”), and the Oceano Community Services District (“Oceano”), which are hereinafter referred to as “Party” or collectively as “Parties.” This Agreement memorializes Oceano’s ongoing share of unfunded CalPERS liabilities, including but not limited pension/CalPERS, accrued fringe benefits, and other liabilities incurred from Oceano’s participation in the Five Cities Fire Authority, prior to June 30, 2023 (“Liabilities”). RECITALS A. On June 7, 2010, the cities of Arroyo Grande and Grover Beach, and Oceano, desirous of improving the quality and level of fire suppression and emergency medical service delivery within their communities through the sharing of resources and expertis e, entered into a Joint Powers Authority Agreement (the “JPA”) and have operated as Five Cities Fire Authority pursuant to the terms and conditions in that agreement since that time as JPA member agencies. That JPA, and its First, Second and Third Amendments, are incorporated herein and attached as Exhibit “A” (collectively, “JPA and its Amendments”). B. The obligations contained within Exhibit “A” remain binding on each of the Parties, including Oceano’s Liabilities, incurred over the time period during which each Party serves or has served as a JPA member agency. C. Under that JPA and its Amendments, the Parties have shared fire services, allowing for cost savings and operational efficiencies in providing fire services to the public . D. Oceano has served as a member agency of the JPA since the inception of the FCFA on June 7, 2010, but is exiting the JPA on June 30, 2023 due to mutually adopted provisions by each Party under the JPA. E. Specifically, and pursuant to Section 4 of the Third Amendment to the JPA, Oceano was required to place a special sales tax measure on the 2022 primary ballot, that would enable Oceano to be able to fund its proportionate share of costs owed to the FCFA. F. As that 2022 Oceano ballot measure failed, and Oceano is unable to fund its proportionate share of its costs owed to the FCFA, by the terms of the Third Amendment to the JPA, incorporated herein as Exhibit “A,” the JPA subsequently entered into a “Wind Down Period,” with certain ongoing obligations and Liabilities owed by Oceano before an automatic withdrawal from the FCFA on June 30, 2023. G. The Parties have now determined this Agreement is necessary to set out the continued FCFA obligations owed by Oceano under the “Wind Down Period” incorporated by Exhibit “A,” and to set forth a process by which those Oceano Liabilities will be paid in full. Page 566 of 583 65501.00100\41300388.5 H. The Parties agree that all proportionate Oceano Liabilities, as well as all debts and obligations owed by Oceano to the FCFA, shall remain in effect until paid in full. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter stated the Parties agree as follows: 1. Recitals. The recitals above are true and correct and are hereby incorporated into the terms of this Agreement as though fully set forth herein. 2. Term. The term of this Agreement shall commence as of the date the governing boards of all Parties have fully executed this Agreement and shall continue until terminated automatically upon the date Oceano has paid all proportionate Liabilities, as well as all debts and obligations owed by Oceano to the FCFA, as set herein. 3. Oceano’s Financial Obligations. 3.1 Nothing within this Agreement modifies Oceano’s obligations under the Five Cities Fire Authority Joint Powers Authority Agreement, as amended, in particular the Third Amendment included as Exhibit “A.” 3.2 Oceano remains subject to all “Wind Down Period” obligations set forth within the JPA and its Amendments, incorporated as Exhibit “A.” Specifically, under Section 5 of the Third Amendment to the JPA, Oceano’s withdrawal from the FCFA shall not absolve Oceano from any Liabilities arising out of Oceano’s participation in the JPA since the time the FCFA was created on June 7, 2010 through the date of Oceano’s withdrawal from the JPA on June 30, 2023 (“Effective Date Range for Liabilities”). 3.3 Oceano warrants and agrees to pay any and all Liabilities arising out of its participation in the JPA over the Effective Date Range for Liabilities. Oceano warrants and agrees to the FCFA’s use of the City of Arroyo Grande’s CalPERS contract for employees of the FCFA, effective since the inception of the JPA. 3.4 Oceano’s share of Liabilities shall bear the same proportionate relationship to the whole as its annual contribution for the operation of the FCFA as set forth in Exhibit “A” over the Effective Date Range for Liabilities. Oceano’s share of such Unfunded Accrued Pension Liability (“UAPL”) expenses shall be determined according to the same formula used by the FCFA to allocate such costs during the final year of the withdrawing Oceano’s membership. (a) Oceano’s share of Liabilities shall be reduced by (i) Oceano’s proportionate share of the FCFA fund balance as of June 30, 2023, and (ii) Oceano’s proportionate ownership share of FCFA physical assets as of June 30, 2023, which equals Two Hundred Seventy-Eight Thousand One Hundred Nine Dollars ($278,109). The amount of Oceano’s proportionate share of the FCFA fund balance as of June 30, 2023, will be determined by the FCFA Treasurer based on the audited financial report for Fiscal Year 2022-23. 3.5 Actuary Report. The Parties shall agree and rely on an Actuary Report utilized by the FCFA to determine Oceano’s share of Liabilities. Specifically, the Parties agree to rely on any Actuary Report commissioned by the FCFA that methodically determines all CalPERS- Page 567 of 583 65501.00100\41300388.5 designated liabilities, commissioned in response to Arroyo Grande’s CalPERS contract, to determine the Liabilities owed by Oceano to FCFA. Attached as Exhibit “B” is Foster & Foster’s Five Cities Fire Authority CalPERS Miscellaneous and Safety Plans Unfunded Liability Analysis (“Preliminary Actuary Report”) reflecting the Parties share of Liabilities for FCFA through June 30, 2021. That Preliminary Actuary Report is presented as an example. At that time FCFA completes an Actuary Report that reflects Oceano’s proportionate share of Liabilities over the Effective Date Range for Liabilities, through June 30, 2023 (“Final Actuary Report”), that Final Actuary Report will be attached, replacing the Preliminary Actuary Report, and incorporated herein as a revised Exhibit “B.” Any Final Actuary Report shall be used to determine Oceano’s owed amount over the Effective Date Range for Liabilities and shall be binding on the Parties for purposes of Oceano’s required payment of Liabilities under Section 3.6. The Final Actuary Report may be revised from time to time based on any updated transmittal of FCFA’s CalPERS liabilities over the Effective Date Range for Liabilities. At the time a Final Actuary Report is revised as commissioned by FCFA, those revisions shall automatically be incorporated by reference as Exhibit “B.” (a) The Parties consent and agree with the formula, calculations used and Oceano’s agreed upon shares attributed to services rendered over the Effective Date Range for Liabilities, as set forth in the Actuary Report that shall be attached and incorporated herein as Exhibit “B,” and will be similar in analysis to the Preliminary Actuary Report. (b) The Parties consent and agree that Oceano’s Liabilities shall be calculated using the same assumptions used by CalPERS to calculate UAPL for contracting agencies with active contracts unless Oceano elects to pay its share of liabilities on a lump sum basis, in which case, the assumption used shall be the assumptions used by CalPERS to calculate UAPL for contracting agencies on a terminated basis. 3.6 Payment Options. Oceano’s Liabilities are due and payable to the FCFA based on one of the following two payment options, which ensures full recovery for any and all proportionate Oceano Liabilities incurred prior to June 30, 2023. Failure to meet the obligations set forth in this Section 3.5 herein constitutes a default by Oceano. (a) Lump Sum. Upon execution by the Parties of this Agreement, Oceano may issue a lump sum invoice payment for the Total Cost of Liabilities owed to the FCFA, as set forth under Section 3.3 above and subject to any Final Actuary Report incorporated as Exhibit “B,” within 180 days of Parties’ receipt of the Actuary Report that will be accepted by the Parties by the terms described herein. (b) Annual Payment. Upon execution by the Parties of this Agreement, Oceano may initiate an annual payment for the Total Cost of Liabilities, due and payable via invoice within sixty (60) days of receipt of a FCFA invoice evidencing applicable CalPERS liabilities for any portion of the Effective Date Range of Liabilities, based on the applicable Final Actuary Report incorporated as Exhibit “B. Should Oceano initiate annual payments, Oceano reserves the right to make a future lump sum payment for the remaining Total Cost of Liabilities owed to the FCFA based on an Actuary Report agreeable to all Parties, due and payable via invoice within sixty (60) days of receipt of a FCFA invoice. Page 568 of 583 65501.00100\41300388.5 3.7 Default and Delinquency. If Oceano defaults in its obligation to pay or advance any amounts due pursuant to this Agreement after such amounts have become delinquent, Oceano shall be liable to the FCFA for interest on any unpaid amount at the rate of 10% per annum, or the maximum rate allowed by law if it is less than 10% per annum, until the overdue invoice amount is paid in full. 4. Indemnification. The Parties shall indemnify, defend and hold harmless the other Parties’ members, officers, directors, employees and agents from and against any and all liability, loss, damages, expenses, costs (including, without limitations, costs and fees of litigation or arbitration) of every nature, arising out of any act or omission related to this Agreement. 5. Conflict Resolution. The Parties agree that any and all disputes, claims or controversies between the Parties arising out of or relating to performance of this Agreement, shall be resolved pursuant to the conflict resolution provisions as follows: 5.1 The Parties shall first meet and attempt in good faith to negotiate and resolve any dispute arising out of or relating to this Agreement, subject to subsequent approval of any such resolution by the respective governing boards of the Parties. 5.2 If the matter cannot be resolved, then the Parties agree that the matter shall be submitted to mediation within a reasonable period of time after receipt of a written request from one Party requesting such mediation. The Parties shall cooperate with one another in selecting a mediator and in scheduling the mediation proceedings. Should the Parties be unable to agree upon a mediator, they shall agree upon a mediation service and shall have that service select a mediator for them. The Parties agree that they shall participate in the mediation in good faith and that they will share equally in the costs of mediation. All offers, promises, conduct and statements, whether oral or written, made in the course of the mediation by any of the Parties, their agents, employees, experts and attorneys, and by the mediator or any employees of the mediator, are confidential, privileged and inadmissible for any purpose, including impeachment, in any litigation or other proceeding involving the Parties, provided that evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the mediation. 5.3 If the matter is not resolved by negotiation, then the Parties may submit the matter to binding or non-binding arbitration, but only if the Parties agree to submit the particular controversy to arbitration. No Party shall have a right to submit any controversy to arbitration without the other Parties’ consent. 6. General Provisions. 6.1 Construction and Interpretation. It is agreed and acknowledged by the Parties that this Agreement has been arrived at through negotiation, and that each Party has had a full and fair opportunity to revise the terms of this Agreement. Consequently, the normal rule of construction that any ambiguities are to be resolved against the drafting Party shall not apply in construing or interpreting this Agreement. Page 569 of 583 65501.00100\41300388.5 6.2 Waiver. The waiver at any time by any Party of its rights with respect to a default or other matter arising in connection with this Agreement shall not be deemed a waiver with respect to any subsequent default or matter. 6.3 Remedies Not Exclusive. The remedies provided in this Agreement are cumulative and not exclusive, and are in addition to any other remedies that may be provided by law or equity. The exercise by any Party of any remedy under this Agreement shall be without prejudice to the enforcement of any other remedy. 6.4 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement shall not render the other provisions unenforceable, invalid or illegal. 6.5 Successors and Assigns. Except as otherwise provided by law, the rights and duties of the Parties under this Agreement shall not be assigned or delegated without the prior written consent of the other Parties. Any attempt to assign or delegate such rights or duties in contravention of this Agreement shall be null and void. 6.6 No Third Member Agency Beneficiaries. This Agreement shall not be construed to create any third party beneficiaries. This Agreement is for the sole benefit of the Parties, and their permitted successors, transferees and assignees, and no other person or entity shall be entitled to rely upon or receive any benefit from this Agreement or any of its terms. 6.7 Amendment. This Agreement may be modified or amended only by a subsequent written agreement approved by the governing board of each Party, and executed by each Party pursuant to the terms and conditions of this Agreement. 6.8 Governing Law and Venue. Except as otherwise required by law, this Agreement shall be interpreted, governed by, and construed under the laws of the State of California. The County of San Luis Obispo shall be the venue for any litigation concerning the enforcement or construction of this Agreement. 6.9 Attorney Fees. In the event any legal action is brought to enforce or construe this Agreement, the prevailing party shall be entitled to an award of reasonable attorney fees, expert witness and consulting fees, litigation costs and costs of suit. 6.10 Notice. Any notice, demand, invoice or other communication required or permitted to be given under this Agreement shall be in writing and either served personally or sent by prepaid, first class U.S. mail to the Agency Clerk and Agency Attorney of each Party. Any notice or other communication served by personal delivery shall be deemed received when actually delivered. Any notice or other communication shall be deemed as received three days after deposit in United States mail, postage prepaid, return receipt requested. 6.11 Counterparts. This Agreement may be executed by the Member Agencies in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute but one and the same instrument. Page 570 of 583 65501.00100\41300388.5 Exhibits: 1. Exhibit “A” – Five Cities Fire Authorities Joint Powers Authority Agreement and Amendments 2. Exhibit “B” – Actuary Report of Five Cities Fire Authority Unfunded Accrued Pension Liability [signature page follows] Page 571 of 583 65501.00100\41300388.5 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date last executed as set forth below. FIRE CITIES FIRE AUTHORITY By Authority Chair Dated ATTEST: By Authority Clerk APPROVED AS TO FORM: Authority Attorney City Attorney Page 572 of 583 65501.00100\41300388.5 OCEANO COMMUNITY SERVICES DISTRICT By President Dated ATTEST: By District Clerk APPROVED AS TO FORM: District Counsel Page 573 of 583 65501.00100\41300388.5 Exhibit “A” – Five Cities Fire Authorities Joint Powers Authority Agreement and Amendments Page 574 of 583 65501.00100\41300388.5 Exhibit “B” – Actuary Report of Five Cities Fire Authority Unfunded Accrued Pension Liability Page 575 of 583 65501.00100\41300388.5 Page 576 of 583 DescriptionDescriptionTruck 6645 * 2010 Pierce Quint (Aerial) 52,177 FCFA $575,000 $262,699 $198,847 $113,454 $575,000Engine 6691 2007Pierce Type I90,929 AG $140,000 $140,000‐‐$140,000Engine 6692 2017Pierce Type 1 PUC37,563 FCFA $325,000 $148,482 $112,392 $64,126 $325,000Engine 6693 2018Pierce Type 1 PUC33,446 FCFA $325,000 $148,482 $112,392 $64,126 $325,000Engine 6661 2000Hi‐Tech Type III40,252 OCE $125,000‐‐$125,000 $125,000Patrol 6663 2002Ford F‐550 Patrol14,015 OCE $25,000‐‐$25,000 $25,000Rescue 6652 1995International E‐125,106 AG $20,000 $20,000‐‐$20,000Engine TBD 2022Pierce Type IIIFCFA $451,000 $206,047 $155,965 $88,987 $451,000Subtotal Suppression/Rescue Fleet$1,986,000 $907,340 $686,801 $391,859 $1,986,000C6600 2021Chevrolet Tahoe7,605 FCFA $59,000 $26,955 $20,403 $11,641 $59,000B6611 2014 Dodge Command Vehicle 66,280 FCFA $13,000 $5,939 $4,496 $2,565 $13,000B6612 2018 Ford F‐250 Command VehicleFCFA $45,000 $20,559 $15,562 $8,879 $45,000Utility 6631 2019Ford F‐250 Utility27,476 FCFA $45,000 $20,559 $15,562 $8,879 $45,000Utility 6632 1995Ford F‐250 Utility44,914 AG $5,000 $5,000‐‐$5,000White Avenger2009Dodge Avenger71,287 FCFA $3,000 $1,371 $1,037 $592 $3,000Blue Avenger 2009Dodge Avenger64,328 FCFA $3,000 $1,371 $1,037 $592 $3,000UTV‐1 2020 Polaris Ranger Crew XP1000FCFA $18,000 $8,224 $6,225 $3,552 $18,000UTV Trailer 1 2020Flatbed TrailerFCFA $1,500 $685 $519 $296 $1,500UTV Trailer 2 2021Flatbed TrailerFCFA $1,500 $685 $519 $296 $1,500Shoring Trailer 1994Pace Cargo TrailerAG $2,000 $2,000‐‐$2,000Escape Hybrid 2008 Ford Escape Hybrid49,319 FCFAN/A‐‐ ‐ ‐Stakeside *** 2004 Ford F‐650 Stakeside 50,240 FCFAN/A‐‐ ‐ ‐Frankenstein 2010 Chevrolet 3500 Flatbed 106,933 FCFA $7,500 $3,427 $2,594 $1,480 $7,500Lurch 2010Ford F‐350 Flatbed86,366 FCFA $5,500 $2,513 $1,902 $1,085 $5,500Arson Pickup 2007Ford F‐150FCFA $4,000 $1,827 $1,383 $789 $4,000UTV‐2 2012Kawasaki KRF750NFCFA $2,500 $1,142 $865 $493 $2,500UTV‐3 2012Kawasaki KRF750NFCFA $2,500 $1,142 $865 $493 $2,500Forklift *** 2001Liftking ForkliftFCFAN/A‐‐ ‐ ‐Subtotal Misc Fleet$218,000 $103,399 $72,968 $41,633 $218,000GRAND TOTAL$2,204,000 $1,010,739 $759,770 $433,491 $2,204,000ADJUSTED TOTAL w/o LEASE$1,103,000 $507,727 $379,020 $216,252 $1,103,000* Vehicle has significant mechanical issues, repairs records on file. Staff does not support appraised value.** Federal Surplus ‐ Title remains with USFS*** Federal Surplus ‐ California Gross PolluterFleet Market Value SummaryFive Cities Fire AuthoritySvc YearArroyo GrandeGrover Beach OceanoAllocated TotalMileage 8/19/22Contributing AgencyEst Mkt ValueATTACHMENT 4Page 577 of 583 DescriptionMake / ModelContributing AgencyReplace CostSvc YearSvc LifeReplace Year Book ValueArroyo GrandeGrover Beach OceanoAllocated TotalSCBA MSA FCFA $400,000 2018 15 2033 $218,353 $99,759 $75,511 $43,083 $218,353Air Fill Compressor * Bauer Grover Beach $100,000 2000 15 2015‐                ‐ ‐ ‐ ‐Air Fill Compressor  ** Bauer Oceano $100,000 2005 15 2020‐                ‐ ‐ ‐ ‐Thermal Imaging Camera 6691 FCFA $11,000 2020 4 2024 $5,500 $2,513 $1,902 $1,085 $5,500Thermal Imaging Camera 6692 FCFA $11,000 2020 4 2024 $5,500 $2,513 $1,902 $1,085 $5,500Thermal Imaging Camera 6693 FCFA $11,000 2020 4 2024 $5,500 $2,513 $1,902 $1,085 $5,500Thermal Imaging Camera 6645 FCFA $11,000 2020 4 2024 $5,500 $2,513 $1,902 $1,085 $5,500Handheld Gas Monitor 6691 FCFA $15,000 2019 4 2023 $3,750 $1,713 $1,297 $740 $3,750Handheld Gas Monitor 6692 FCFA $15,000 2019 4 2023 $3,750 $1,713 $1,297 $740 $3,750Handheld Gas Monitor 6693 FCFA $15,000 2019 4 2023 $3,750 $1,713 $1,297 $740 $3,750Handheld Gas Monitor 6645 FCFA $15,000 2019 4 2023 $3,750 $1,713 $1,297 $740 $3,750Handheld Gas Monitor 6652 FCFA $15,000 2019 4 2023 $3,750 $1,713 $1,297 $740 $3,750Halmotro Extrication All Units FCFA $204,000 2011 15 2026 $54,400 $24,854 $18,813 $10,734 $54,400Totals$313,503 $143,229 $108,416 $61,857 $313,503* Located at Station 1No Mkt Value per Bauer** Located at Station 2No Mkt Value per BauerFive Cities Fire AuthorityCapital Equipment SummaryPage 578 of 583 Approved Budget Adjusted Budget Baker Tilly A-4 Estimate Proposed Budget 2020-21 2021-22 2022-23 2022-23 2023-24 2023-24 Beginning Fund Balance 1,005,267$ 1,387,744$ 1,324,318$ 1,324,318$ 1,143,000$ 1,124,939$ (18,061)$ Revenues 6,789,777 6,572,902 5,849,718 7,010,580 8,475,000 8,413,610 (61,390) Expenditures: Salaries & Benefits 5,254,729 5,546,681 5,522,800 5,645,100 6,801,000 6,801,000 - Services & Supplies 905,228 975,437 1,089,075 1,183,775 1,272,000 1,527,143 255,143 Equipment Replacement 146,147 13,013 100,000 227,187 204,000 264,000 60,000 Debt Service 101,197 101,197 153,897 153,897 464,000 153,893 (310,107) Total Expenditures 6,407,300 6,636,328 6,865,772 7,209,959 8,741,000 8,746,036 5,036 Change in Fund Balance 382,477 (63,426) (1,016,054) (199,379) (266,000) (332,426) Ending Fund Balance 1,387,744$ 1,324,318$ 308,264$ 1,124,939$ 877,000$ 792,513$ 10.03%9.06% Variance Baker Tilly vs Proposed Better/(Worse) ACTUALS FIVE CITIES FIRE AUTHORITY For the Fiscal Year Ending June 30, 2024 ATTACHMENT 5 Page 579 of 583 Approved Budget Adjusted Budget Proposed Budget ACT ACCOUNT NAME FY 2020-21 Actual FY 2021-22 Actual 2022-23 2022-23 2023-24 REVENUES 4301 INTEREST 2,812$ 992$ 700$ 700$ 6,800$ 4422 ARROYO GRANDE FIRE REIMBURSEMENT 2,580,955 2,580,955 2,580,955 2,580,955 3,796,000 4422 ARROYO GRANDE FIRE REIMBURSEMENT - - - 887,401 - 4428 FEMA REVENUE - - - - - 4443 GROVER BEACH FIRE REIMBURSEMENT 2,015,115 2,015,115 2,015,115 2,015,115 2,812,000 4444 OCEANO FIRE REIMBURSEMENT 1,138,148 1,138,148 1,138,148 1,138,148 1,150,000 4458 STATE GRANT 28,520 700 3,800 3,800 3,800 4491 SAFER GRANT - - - - - 4462 LOCAL GRANT 18,354 8,141 - 13,500 - 4705 INSPECTIONS 111,429 89,814 87,000 87,000 181,010 4726 FIRE IMPACT FEES 3,892 5,365 - - - 4729 FIRE-FIRST RESPONDER SUPPORT 24,993 8,559 24,000 24,000 24,000 4730 STRIKE TEAM REIMBURSEMENT 742,033 705,963 - 249,961 440,000 4803 SALES-EQUIPMENT/MATERIALS 41,500 - - - - 4807 EXPENSE RECOVERY 82,026 19,150 - - - 4809 DONATIONS - - - 10,000 - 4816 PROCEEDS FROM DEBT ISSUANCE - - - - - GRAND TOTAL REVENUES 6,789,777$ 6,572,902$ 5,849,718$ 7,010,580$ 8,413,610$ BUDGET FIVE CITIES FIRE AUTHORITY For the Fiscal Year Ending June 30, 2024 Page 580 of 583 Approved Budget Adjusted Budget Proposed Budget ACT ACCOUNT NAME FY 2020-21 Actual FY 2021-22 Actual 2022-23 2022-23 2023-24 BUDGET FIVE CITIES FIRE AUTHORITY For the Fiscal Year Ending June 30, 2024 EXPENDITURES 5101 SALARIES FULL-TIME 1,803,998 1,896,061 2,789,900 2,684,400 3,104,880 5102 SALARIES PERMANENT PART-TIME 10,097 501 32,100 15,000 12,300 5103 SALARIES TEMPORARY PART-TIME 120,294 53,236 51,400 18,000 - 5105 SALARIES OVERTIME 790,173 857,273 667,000 800,000 919,000 5106 SALARIES - STRIKE TEAM OVERTIME 488,621 445,491 - 173,900 314,000 5108 HOLIDAY PAY 116,038 125,830 117,900 117,900 143,200 5109 SICK LEAVE PAY 55,131 60,839 - - - 5110 ANNUAL LEAVE BUY BACK 8,307 9,540 9,000 9,000 10,000 5111 VACATION BUY BACK 43,926 38,173 56,700 46,400 45,000 5112 SICK LEAVE BUY BACK 2,703 764 2,000 700 2,235 5113 VACATION LEAVE PAY 58,905 98,555 - - - 5114 COMPENSATION PAY 118,456 137,266 - - - 5115 ANNUAL LEAVE 29,791 62,404 - - - 5121 PERS RETIREMENT 526,763 553,308 518,200 518,200 843,700 5122 SOCIAL SECURITY 260,144 259,293 215,900 280,000 267,800 5123 PARS RETIREMENT 151 13 1,300 1,300 200 5126 STATE DISABILITY INS. (SDI)24,811 31,253 23,600 23,600 28,600 5127 DEFERRED COMPENSATION 3,009 3,009 3,000 3,000 4,200 5128 UAL (UNFUNDED ACCRUED LIABILITY)123,920 152,812 185,400 179,200 177,500 5131 HEALTH INSURANCE 408,057 424,265 499,900 425,000 535,300 5132 DENTAL INSURANCE 23,304 24,252 25,600 25,600 30,400 5133 VISION INSURANCE 6,428 6,548 7,000 7,000 8,200 5134 LIFE INSURANCE 2,925 3,035 3,300 3,300 3,900 5135 LONG TERM DISABILITY INSURANCE 8,876 8,876 9,200 9,200 10,400 5136 RETIREES HEALTH INSURANCE 12,660 13,137 13,000 13,000 14,528 5141 WORKERS COMPENSATION 206,611 235,600 235,600 235,600 263,300 5142 UNEMPLOYMENT INSURANCE - - 5,000 5,000 5,588 5143 UNIFORM ALLOWANCE - 45,347 50,000 50,000 55,875 5147 EMPLOYEE ASSISTANCE PROGRAM 630 - 800 800 894 Subtotal Salaries & Benefits 5,254,729 5,546,681 5,522,800 5,645,100 6,801,000 Page 581 of 583 Approved Budget Adjusted Budget Proposed Budget ACT ACCOUNT NAME FY 2020-21 Actual FY 2021-22 Actual 2022-23 2022-23 2023-24 BUDGET FIVE CITIES FIRE AUTHORITY For the Fiscal Year Ending June 30, 2024 5201 SUPPLIES - OFFICE 6,403 6,163 7,140 7,140 7,354 5206 SUPPLIES - EMS 15,164 17,699 20,600 20,600 21,556 5208 POSTAGE/MAILING 3,657 3,086 3,000 3,000 3,090 5255 SPECIAL DEPARTMENT SUPPLIES 20,040 20,701 18,480 28,480 27,034 5272 PROTECTIVE/SAFETY CLOTHING 55,135 9,943 35,983 73,183 60,000 5273 SMALL TOOLS 2,792 2,945 3,060 3,060 3,152 5276 UNIFORMS 28,535 3,313 5,000 5,000 5,150 5301 ADVERTISING 415 - - - - 5303 CONTRACTUAL SERVICES 272,057 324,429 395,772 427,272 621,045 5306 PRINTING SERVICES 2,553 762 3,000 3,000 3,000 5315 PRE-EMPLOYMENT PHYSICALS 1,741 15,828 30,520 30,520 31,000 5316 JOB RECRUITMENT EXPENSE - 32 - - - 5324 FORENSIC MANDATE SERVICES - 2,050 1,000 1,000 9,000 5325 HAZMAT/SAFETY PROGRAM 14,504 12,984 15,800 15,800 15,800 5401 UTILITIES 55,381 61,412 50,000 50,000 60,000 5403 TELECOMMUNICATIONS 26,416 25,061 25,000 25,000 31,000 5501 CONFERENCE/TRAINING 15,850 11,120 14,240 14,240 19,667 5503 MEMBERSHIPS & SUBSCRIPTIONS 3,395 1,505 3,000 3,000 3,090 5504 PUBLIC RELATIONS 3,334 4,135 5,100 5,100 5,253 5508 MISC EXPENSE 2,021 2,257 12,000 12,000 3,160 5512 TRAVEL 15,994 9,970 2,100 2,100 2,163 5553 RENT-BUILDING AND LAND 15,000 15,000 15,000 15,000 - 5555 BANK CHARGES 1,473 497 1,006 1,006 1,036 5576 LIABILITY INSURANCE-JPA SHARE 23,051 41,103 49,320 49,320 51,200 5599 WEED ABATEMENT 24,747 22,067 12,240 12,240 12,607 5601 MAINTENANCE - VEHICLES 133,554 162,506 125,000 125,000 156,500 5602 MAINTENANCE - OFFICE EQUIPMENT 2,236 2,313 5,000 5,000 5,150 5603 MAINTENANCE - MACH & EQUIP 15,571 58,459 90,400 90,400 197,612 5604 MAINTENANCE - BUILDINGS 9,960 9,494 10,000 10,000 10,300 5605 MAINTENANCE - GROUNDS 408 818 1,000 1,000 3,530 5606 MAINTENANCE - RADIO COMMUNICATIONS 18,651 5,133 8,364 8,364 8,615 5607 MAINTENANCE - COMPUTER SOFTWARE 44,330 43,507 55,150 61,150 81,305 5608 GAS & OIL 44,029 57,525 50,800 60,800 52,324 5702 DATA PROCESSING EQUIPMENT 26,831 21,620 15,000 15,000 15,450 Subtotal Services & Supplies 905,228 975,437 1,089,075 1,183,775 1,527,143 Page 582 of 583 Approved Budget Adjusted Budget Proposed Budget ACT ACCOUNT NAME FY 2020-21 Actual FY 2021-22 Actual 2022-23 2022-23 2023-24 BUDGET FIVE CITIES FIRE AUTHORITY For the Fiscal Year Ending June 30, 2024 5803 LEASE PURCHASE PAYMENTS 101,197 101,197 153,897 153,897 153,893 Subtotal Debt Service 101,197 101,197 153,897 153,897 153,893 6101 DATA PROCESSING EQUIPMENT - - - - - 6103 COMPUTER LICENSING SOFTWARE 7 - - - - 6201 MACHINERY & EQUIPMENT 45,112 - - - 204,000 6301 VEHICLES 101,028 13,013 100,000 227,187 60,000 FUTURE VEHICLE REPLACEMENT - - - - - Subtotal Equip Replacement 146,147 13,013 100,000 227,187 264,000 GRAND TOTAL EXPENDITURES 6,407,300$ 6,636,328$ 6,865,772$ 7,209,959$ 8,746,036$ Page 583 of 583