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CC 2023-06-13_10a Supplemental 1
MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director SUBJECT: Supplemental Information Agenda Item 10.a. – June 13, 2023 City Council Meeting Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget DATE: June 13, 2023 The staff report for Item 10.a. includes a Table 3– 5-Year PMP Plan, which summarizes funding for the City’s Pavement Management Program (PMP) through Fiscal Year (FY) 2027-28. Table 3 includes the $3 million in reserves that Council directed be allocated to the PMP when the preliminary budget was discussed on May 23, 2023. However, Table 3 did not reflect adjustments to funding for the PMP in FY 2026-27 that were necessary to ensure that sufficient funding exists for the other identified projects that year. Local Sales Tax funding for sidewalks was also reduced in FY 2026-27 for the same reason. Attachment 3 to the staff report reflects the correct recommended allocations for the PMP and sidewalks projects, which are: Attachment 2 has been revised to reflect these allocations, and Attachment 1 will be revised when presented for adoption on June 27, 2023. Table 3 in the staff report should read as follows: Table 3 – 5-Year PMP Plan cc: City Manager City Attorney City Clerk City Website and Public Review Binder Item 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year Total Pavement Management Program 1,210,080 2,062,870 1,250,000 - 1,250,000 5,772,950 Striping and Sidewalk Improvements - 240,000 - 200,000 - 440,000 5-Year Revenue and Expenditure Plan Funding Source FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 4486 - USHA - - - - - 4910 - General Fund - 2,360,000 - - - 4920 - SB1 453,300 450,000 450,000 450,000 450,000 4950 - Sales Tax 1,210,080 2,062,870 1,250,000 - 1,250,000 10,386,250 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total MISCELLANEOUS PROJECTS 350-5453 Financial Management Software 4930 - Sewer Fund 95,000 47,500 - - - - 4940 - Water Fund 95,000 47,500 - - - - 4950 - Sales Tax 223,000 93,000 - - - - 188,000 350-5468 Community Safety Camera Network 4929 - COPS 244,300 119,300 - - - - 4965 - ARPA 880,700 880,700 - - - - 1,000,000 350-54XX City Hall Second Story Patio Repair 4950 - Sales Tax 40,000 - 40,000 - - - 40,000 350-54XX Public Works Office Space Remodel 4950 - Sales Tax 100,000 100,000 - - - - 100,000 350-5475 ADA Transition Plan 4463 - CDBG 12,391 - 12,391 - - - 4499 - Other Gov Agencies 23,500 - 23,500 - - - 4950 - Sales Tax 75,834 - 75,834 - - - 111,725 350-54XX Police Department Building Roof Repair 4950 - Sales Tax 20,000 - 20,000 - - - 20,000 350-5422 Le Point Street Parking Lot Expansion 4950 - Sales Tax 91,000 - 85,000 6,000 - - 49XX - In-Lieu Parking Fee 144,000 - - 144,000 - - 235,000 350-5430 Short Street Plaza 4950 - Sales Tax 30,000 - - - 30,000 - 30,000 350-54XX Arroyo Grande Creek Remediation 4950 - Sales Tax 26,000 26,000 - - - - 44XX - FEMA Reimbursement 300,000 300,000 - - - - 44XX - CalOES Reimbursement 74,000 74,000 - - - - 400,000 350-54XX Fire Station Apparatus Bay Doors 4950 - Sales Tax 115,000 115,000 - - - - 115,000 350-5470 Report Management System (RMS) Upgrade at PD 4929 - COPS 150,000 - - - - 150,000 150,000 350-54XX Property and Evidence Storage System Upgrade 4950 - Sales Tax 25,000 - - - - 25,000 25,000 350-54XX Generator for City Hall 4950 - Sales Tax 200,000 - - - - 200,000 200,000 Total Miscellaneous Projects 2,964,725 1,803,000 256,725 150,000 30,000 375,000 2,614,725 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total PARKS PROJECTS 350-5556 Recreation Services / Community Center Building 4950 - Sales Tax 1,696,195 - 150,000 - 1,500,000 - 4499 - Other Gov Agencies 4,500,000 - - - 4,500,000 - 6,150,000 350-55XX New Play Structure - Parkside Park 4915 - Parkside Assessment District 250,000 - 250,000 - - - 250,000 350-55XX Ash Street Restroom Roof Replacement 4914 - Park Improvement 65,000 - - 65,000 - - 65,000 Total Parks Projects 6,511,195 - 400,000 65,000 6,000,000 - 6,465,000 ATTACHMENT 3 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total STREETS PROJECTS 350-5601 Fair Oaks Ave Active Transportation Improvements, Valley Road to Traffic Way 4825 - Developer 50,000 - - - - - 4499 - Other Gov Agencies 6,472,500 - - 236,250 236,250 6,000,000 4950 - Sales Tax 772,500 75,000 225,000 236,250 236,250 - 7,245,000 350-5606 Halcyon Road Complete Streets 4479 - HSIP 252,000 252,000 - - - - 4482 - RSHA 749,000 - 749,000 - - - 4486 - USHA 267,530 - - - - - 44XX - Safe Routes to School 100,000 - - - - - 4910 - General Fund 8,014 - - - - - 4950 - Sales Tax 11,602 - - - - - 44XX - ATP 8,169,000 1,052,000 3,684,500 3,432,500 - - 9,170,000 350-5614 Bridge Street Bridge Habitat Mitigation 4487 - HBP 243,140 48,628 48,628 48,628 145,884 350-5638 Pavement Management Program 4486 - USHA 68,900 - - - - - 4910 - General Fund 3,128,685 - 2,360,000 - - - 4920 - SB1 2,560,500 453,300 450,000 450,000 450,000 450,000 4950 - Sales Tax 9,414,713 1,210,080 2,062,870 1,250,000 - 1,250,000 10,386,250 350-5658 Sidewalk Repairs and Improvements 4950 - Sales Tax 440,000 - 240,000 - 200,000 - 440,000 350-5679 Traffic Way Bridge Replacement 4487 - HBP 11,407,543 635,645 4,817,626 4,817,626 - - 4950 - Sales Tax 1,583,960 82,355 624,175 624,175 - - 11,601,600 350-56XX Active Transportation Plan (ATP)44XX - ATP 221,325 110,663 - - - - 4950 - Sales Tax 28,675 14,337 - - - - 125,000 350-56XX Virginia Drive and S. Halcyon Road Curb Ramp and Sidewalk Improvement 4463 - CDBG 56,749 56,749 - - - - 56,749 350-56XX 191 Tally Ho 4950 - Sales Tax 110,000 110,000 - - - - 110,000 350-5621 Arroyo Grande Creek Stabilization 4950 - Sales Tax 40,000 - - 40,000 - - 40,000 Total Streets Projects 47,232,605 4,100,757 15,261,798 11,095,428 1,122,500 7,700,000 39,320,483 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total DRAINAGE PROJECTS 350-5794 Corrugated Metal Pipe (CMP) Investigation and Repair 4950 - Sales Tax 400,000 - 100,000 100,000 100,000 100,000 400,000 350-5798 Trash Capture Devices 4950 - Sales Tax 214,000 - - 214,000 - - 214,000 Total Drainage Projects 614,000 - 100,000 314,000 100,000 100,000 614,000 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SEWER PROJECTS 612-5817 Trenchless Sewer Rehabilitation - El Camino Read to West Branch Street 4965 - ARPA 282,000 282,000 - - - - 282,000 612-58XX Lift Station 3 4950 - Sales Tax 55,200 55,200 - - - - 44XX - FEMA Reimbursement 637,500 637,500 - - - - 44XX - CalOES Reimbursement 157,300 157,300 - - - - 850,000 612-58XX Trenchless Sewer Rehabilitation - Pilgrim Way, Orchard Avenue, West Cherry Avenue and California Street 4930 - Sewer Fund 282,000 - 282,000 - - - 282,000 612- 5854 Wastewater Master Plan Update 4930 - Sewer Fund 100,000 - - 100,000 - - 100,000 612-5849 Maintenance Hole Rehabilitation 4930 - Sewer Fund 300,000 - - 100,000 100,000 100,000 300,000 612-58XX Trenchless Sewer Rehabilitation - South Alpine and Ash Street 4930 - Sewer Fund 175,000 - - 175,000 - - 175,000 612-58XX Trenchless Sewer Rehabilitation - Alder and Cameron Court to Victorian Way 4930 - Sewer Fund 300,000 - - - 300,000 - 300,000 612-5826 Trenchless Sewer Rehabilitation - Woodland Drive 4930 - Sewer Fund 132,200 - - - - 132,200 132,200 Total Sewer Projects 2,421,200 1,132,000 282,000 375,000 400,000 232,200 2,421,200 Project Number Request Title Funding Source Total Project Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total WATER PROJECTS 640-5973 Phased Main Replacement - Highway 101 Crossing Upgrade, El Camino Real to West Branch Street 4940 - Water Fund 43,800 43,800 - - - - 4965 - ARPA 291,200 - - - - - 43,800 640-5953 SCADA Software/Electronics Design and Upgrade 4940 - Water Fund 330,000 - 330,000 - - - 330,000 640-59XX Reservoir No. 5 Redundancy Interconnect 4940 - Water Fund 100,000 - 100,000 - - - 100,000 640-59XX Water Master Plan Update 4940 - Water Fund 100,000 - - 100,000 - - 100,000 640-59XX Phased Main Replacement – Cornwall Street 4940 - Water Fund 1,000,000 - - 125,000 875,000 - 1,000,000 640-5911 Phased Mains Replacement - North Halcyon to El Camino 4940 - Water Fund 673,500 - - - 673,500 - 4942 - Water Facility 100,000 - - - 100,000 - 773,500 640-5948 Reservoir No. 4 Exterior Coating 4940 - Water Fund 500,000 - - - 500,000 - 500,000 640-59XX Miller Way Booster Zone Upgrade 4940 - Water Fund 300,000 - - - - 300,000 300,000 Total Water Projects 3,438,500 43,800 430,000 225,000 2,148,500 300,000 3,147,300 Grand Total, All Capital Projects 63,222,225 7,079,557 16,730,523 12,264,428 9,801,000 8,707,200 54,582,708