PC 2016-12-20_7a 12-20-16 Draft Minutes
ACTION MINUTES
SPECIAL MEETING OF THE PLANNING COMMISSION
TUESDAY, DECEMBER 20, 2016
ARROYO GRANDE WOMAN’S CLUB AND COMMUNITY CENTER
211 VERNON STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Vice-Chair Keen called the Special Planning Commission meeting to order at 6:00 p.m.
2. ROLL CALL
Planning Commission: Commissioners Terry Fowler-Payne, John Mack, Glenn Martin and
John Keen were present. Chair Lan George was absent.
Staff Present: Planning Manager Matt Downing and Secretary Debbie Weichinger
were present.
3. FLAG SALUTE
Commissioner Mack led the flag salute.
4. AGENDA REVIEW
None
5. COMMUNITY COMMENTS AND SUGGESTIONS
None
6. WRITTEN COMMUNICATIONS
None
7. CONSENT AGENDA
7.a. Consideration of Approval of Minutes
Recommended Action: Approve the minutes of the Special Planning Commission
Meeting of December 6, 2016 as submitted.
Action: Commissioner Martin moved to approve the minutes of the Special Planning
Commission Meeting of December 6, 2016, with the following modification: PAGE 4, first
paragraph, should read “….. component of the project; supports the transitional housing
component if the length of stay is limited to one year;…...”. Commissioner Keen seconded, and
the motion passed on a 4-0-1 voice vote.
8. PUBLIC HEARINGS
Due to the applicant not present for item 8.a. Planning Manager Downing recommended the
Commission review 8.b. before 8.a.
8.b. CONSIDERATION OF CONDITIONAL USE PERMIT 16-003; DEMOLITION OF AN
EXISTING BUILDING, RETAINING WALLS AND TREES FOR THE CONSTRUCTION OF A
NEW FIRST FLOOR OFFICE AND TWO (2) SECOND FLOOR RESIDENTIAL UNITS;
LOCATION – 227 SOUTH HALCYON ROAD; APPLICANT MATT CEBULLA
PLANNING COMMISSION PAGE 2
MINUTES
DECEMBER 20, 2016
Planning Manager Downing presented the staff report recommending the Planning Commission
adopt a Resolution approving Condition Use Permit 16-003 and responded to Commission
questions regarding the reduction of parking in order to keep trees; relocation of street trees;
location of windows; location of overhead utilities; if there is an open space requirement; if
Traffic Commission reviewed the project; alignment of driveway and apron; parking stall
requirements; ADA parking space; and the number of street trees required.
Matt Cebulla, representative, responded to Commission questions regarding the driveway
width; saving the street trees; number of bathrooms; water meters; approach/alignment of
driveway; relocation of tree; length of on-site parking spaces; area wall; trash location;
reduction of parking space to accommodate trash; party responsible for trash bill; impact of drip
line for trees; and water meter/tier rates.
Vice Chair Keen opened the public hearing.
Keith Spierling stated he wants the trees to remain and asked that the driveway be left in its
current configuration.
Upon hearing no further comments, Vice Chair Keen closed the public hearing.
The Commission provided comments on the proposed project.
Action: Commissioner Martin moved to adopt a resolution entitled “A RESOLUTION OF THE
PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING
CONDITIONAL USE PERMIT 16-003; LOCATED AT 227 SOUTH HALCYON ROAD;
APPLIED FOR BY MATT CEBULLA”, with the following modifications: adjust the ADA parking
spaces to be compliant with standards; reduce on-site parking by one space to protect one or
more site trees and improve vehicle turnaround and parking space size; increase the size of the
trash enclosure to accommodate one to two additional cans; modify the design of the driveway
and approach to be as straight as possible while complying with Engineering Standards.
Commissioner Keen seconded the motion.
The Commission discussion included if findings need to be made; number of trash cans for
tenants; and removal of parking space.
The motion passed on the following roll call vote:
AYES: Martin, Keen, Fowler-Payne, Mack
NOES: None
ABSENT: George
Vice Chair Keen called for a break at 7:13 pm and reconvened at 7:18 pm.
8.a. CONTINUED PUBLIC HEARING TO CONSIDER DEVELOPMENT CODE AMENDMENT 15-
001; ORDINANCE RELATING TO SMALL CELL TELECOMMUNICATION FACILITIES;
LOCATION – CITYWIDE; APPLICANT – VERIZON WIRELESS
PLANNING COMMISSION PAGE 3
MINUTES
DECEMBER 20, 2016
Planning Manager Downing presented the staff report and recommended the Commission
adopt a Resolution recommending that the City Council adopt an Ordinance amending the
Municipal Code Sections 16.04.070(C), 16.36.030(A) and 16.44.040-A relating to small cell
telecommunication facilities, and a Resolution amending the City’s Telecommunication
Facilities Siting and Permit Submittal Requirements. Mr. Downing responded to questions
regarding the proposed project clarifying locations requiring a Minor Use Permit versus a
Conditional Use Permit; revenue for the City; if facilities are allowed on buildings; Planning
Commission approval for locations of small cell sites in the Village; maximum size; space rental
from the City; and duration of agreement.
Commissioner Fowler-Payne suggested putting a restriction on installation of small cells on
street lights in the Village.
Tricia Knight, representative, Verizon, presented the proposed project and provided the
following comments; there will be only one carrier per pole; the small cells should be invisible in
the core of the Village and a CUP is required to ensure that; after site is built, emergency
services will be contacted regarding interference; envisions installing small cells on buildings in
the core of the Village; and responded to questions from the Commission. Ms. Knight
presented pictures of samples of how small cell telecommunication facilities look in other Cities.
Vice Chair Keen opened the public hearing. Upon hearing no comment, Vice Chair closed the
public hearing.
Commissioner Fowler-Payne stated she does not support installing the small cell antennas on
the light poles in the Village now or in the future due to the Village being vintage and is in
support of installing the antennas on top of the roof of buildings.
Commissioner Martin spoke in support of the Resolution and Ordinance supporting the use of
CUPs to evaluate future proposals in the Village.
Commissioner Mack expressed concern with the location of the small cell antennas on the
poles in the Village core; stated the Village is vintage; suggested to install antenna on the roof
of buildings; and would like to see the interference report to check if businesses are being
affected.
Vice-Chair Keen supported installing the small cell antennas on signal light poles in the Village
and spoke in support of the resolution and ordinance.
Action: Commissioner Keen moved to adopt a resolution entitled “A RESOLUTION OF THE
PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT
THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING SECTIONS 16.04.070(C),
16.36.030(A) AND 16.44.040-A OF THE ARROYO GRANDE MUNICIPAL CODE RELATING
TO SMALL CELL TELECOMMUNICATION FACILITIES, AND ADOPT A RESOLUTION
AMENDING THE TELECOMMUNICATION FACILITIES SITING AND PERMIT SUBMITTAL
REQUIREMENTS; DEVELOPMENT CODE AMENDMENT CASE NO. 15-001; LOCATION –
CITYWIDE; APPLICANT – VERIZON WIRELESS”. Commissioner Martin seconded.
PLANNING COMMISSION PAGE 4
MINUTES
DECEMBER 20, 2016
In response to Commissioner Mack, Planning Manager Downing said the small cell antennas
would not automatically go to the Historical Resources Committee (HRC) for review, but
proposals would be required to meet the Design Guidelines for the Village.
AYES: Keen, Martin
NOES: Fowler-Payne, Mack
ABSENT: George
Motion died.
Action: Commissioner Mack moved to amend the previous motion to include HRC review for
proposals that are visibly seen within the Village Core Downtown. Commissioner Keen
seconded the motion.
AYES: Mack, Keen, Martin
NOES: Fowler-Payne
ABSENT: George
Action: Commissioner Keen moved to adopt a resolution entitled “A RESOLUTION OF THE
PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT
THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING SECTIONS 16.04.070(C),
16.36.030(A) AND 16.44.040-A OF THE ARROYO GRANDE MUNICIPAL CODE RELATING
TO SMALL CELL TELECOMMUNICATION FACILITIES, AND ADOPT A RESOLUTION
AMENDING THE TELECOMMUNICATION FACILITIES SITING AND PERMIT SUBMITTAL
REQUIREMENTS; DEVELOPMENT CODE AMENDMENT CASE NO. 15-001; LOCATION –
CITYWIDE; APPLICANT – VERIZON WIRELESS”, including the amendment made by the
previous motion to recommend review by the HRC of small cell proposals that can be visually
seen in the Village Core Downtown District. Commissioner Martin seconded the motion. The
motion passed on the following roll call vote:
AYES: Keen, Martin, Mack
NOES: Fowler-Payne
ABSENT: George
9. NON-PUBLIC HEARING ITEM
None
10. NOTICE OF ADMINISTRATIVE DECISIONS SINCE DECEMBER 6, 2016
This is a notice of administrative decision for Minor Use Permits, including any approvals,
denials or referrals by the Community Development Director. An administrative decision must
be appealed or called up for review by the Planning Commission by a majority vote.
Case No. Applicant Address Description Actio
n
Planner
ARCH 16-006
MEX 16-007
Elizabeth Luis 107 McKinley
Street
Construction of a new
secondary dwelling
unit and reduction of
A S.
Anderso
n
PLANNING COMMISSION PAGE 5
MINUTES
DECEMBER 20, 2016
parking space
minimum turnaround
requirement
TUP 16-027
Rabobank 1026 E.
Grand Avenue
Temporary installment
of an artificial
Christmas tree in front
of Rabobank from 12-
7-16 to 1-9-17
A L. Klein
In response to Commissioner Martin’s question, Planning Manager Downing explained the
reason for a TUP on private property.
11. COMMISSION COMMUNICATIONS
Commissioner Martin wished all a Merry Christmas and Happy Holidays.
12. STAFF COMMUNICATIONS
Planning Manager Downing stated that the January 3, 2017 Commission meeting will be
cancelled.
13. ADJOURNMENT
On motion by Vice-Chair Keen, seconded by Commissioner Martin and unanimously carried,
the meeting adjourned at 8:42 p.m.
ATTEST:
DEBBIE WEICHINGER LAN GEORGE, CHAIR
SECRETARY TO THE PLANNING COMMISSION
(Approved at PC Meeting ______________)