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Agenda Packet 2001-08-28 CITY COUNCIL l?&f/ AGENDA ~/7~ Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Sandy Lubin Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, AUGUST 28,2001 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: AMERICAN LEGION POST NO. 136 4. INVOCATION: WAYNE KING 5. SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW: 6.a. Staff recommends the Council moye the continued Public Hearing Item 9.a. to the end of the Agenda, following New Business Item 11.b. 6.b. Move that aU resolutions and ordinances presented tonight be read in title only and aU further readings be waived. AGENDA SUMMARY - AUGUST 28,2001 PAGE 2 7. CITJgN" I~PUT. COMMENTS. AttR SUGHJ.TIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to. all communication; however, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your' comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing. your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. ~: The following routine items listed below are scheduled for consideration as a group. The I"8CX)I'nmendations for each item are. noted. Any Council Member may request that any item be withdrawn from the. Consent Agenda to permit discussion or change the recommended COUI'8e of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. (SNODGRA$S) Recom....nded ActIon: ApproVe the listing of cash disbursements for the period August 1, ,2001 through August 15. 2001. a.b. F I fIuuL(SNODGRASS) Recommended ActIon: Receive and file July 2001 Cash Report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds as of July 31. 2001. a.c. ADDI'OV8l..2U1Jnme, (WETMORE) Recommended ActIon: 1) Approve minutes of Regular City Council Meeting of July 24, 2001; Special and Regular City Council Meetings of August 14. 2001; and Special City Council Meeting of August 16, 2001 as submitted. 8.d. P I ~ (TERBORCH) Recom....nded ActIon: Authorize staff to purchase two (2) replacement Police Department patrol vehicles from Downey Ford for $47,390. ------..--------'-------------- _.----------- --...- J AGENDA SUMMARY - AUGUST 28, 2001 PAGE 3 8. CONSENT AGENQAjcontlnuedl: 8.e. Consideration of ADDroval of Five CIj... Youth--llBditlll Aareement (HERNANDEZ) Recommended ActIon: Approve the Parks and Recreation Commission's recommendation to extend for an additional two years the operating agreement for management of the Five Cities Youth Basketball p~ram between the City, Five Cities Youth Basketban, and the San Luis Obispo Y CA. 8.f. ~haraes (SPAGNOlO) Recommended ActIon: Adopt Resolution approving the 2001-02 Public Works Field Division Fees and Service Charges. 8.g. , (HERNANDEZ) Recommended ActIon: Adopt Resolution authorizing staff to apply for grant funds from the Roberti-Z'berg-Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean Water. Clean Air. and Coastal Protection Bond Act of 2000. 9. . . 9.a. ~onan~ (STRONG/McCANTS) Recommended ActIon: The City Council will continue the Public Hearing from August 23. 2001 to review draft General Plan objeCtives and policies, consider the FEIR. and adoption of the 2001 General Plan Update and related diagrams. 10. 10.a. ~:: ( RecommencIecI ActIon: 1) Approve and authorIZe the Mayor to execute the Consultant Contract Amendment; and 2) Alloca. an additional appropriation of $71,223 from the Transportation Facility Impact Fund for the EI Campo RoadIRoute 101 Project Study Report. ~~.__.._--_...- - ----...""..-- AGENDA SUMMARY - AUGUST 28,2001 PAGE 4 11. NEW BUSI~: 11.a. Pre-ADDlIcatlon Review ~_ No. Q1~~0 Con~tru~ood ShoDDlna Center on tbI...I5Idh,." ~r of ~asJ. GraRcl Aveaue and 0 . . (McCANTS) . Recommended Action: Review the proposed project and provide comments and direction to the applicant. 11.b. Consk.l!l:l1l~ of ApDrov.' of the U~ate to tJle City's Pavement .,anaaementPfOGran1 (SPAGNOLO) Recommended ActIon: Approve the June 2001 Update to the City's Pavement Management Program. 12. CITY COUNCI~ ~PQRT': This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR MICHAEL A. LADY: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA: (1) Integrated Waste Management Authority (IWMA) (2) Air Pollution Control District (APeD) (3) San Luis Obispo Council of GovemmentslSan Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (4) Other (c) COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER JIM DICKENS: (1) Community Recreation Center Subcommittee (2) Economic Opportunity Commission (EOC) (3) South County Youth Coalition (4) Other (e) COUNCIL MEMBER SANDY LUBIN: (1) South County Area Transit (SCAT) (2) Economic Vitality Corporation (EVC) (3) Other ----..------ . -- - --..--..- AGENDA SUMMARY - AUGUST 28, 2001 PAGE 5 13. CITY COUNCIL MEMBER IT~: The following item(s) are placed on the agenda by the Mayor and/or a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item. placed on a future agenda. No fonnal action can be taken. (a) None. 14. CITY M A R I E S: The following item(s) are placed on the ~genda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. (a) None. 15. COUN,CIL CO'MWtICATJQ.f1I: Correspondence/Comments as presented by the City Council. 16. STAFF COMM~ICATIQ~': Correspondence/Comments as presented by the City Manager. 17. ADJOURNMENT * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at oosl If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473- 5414. * * * * * * * In oompliance with the Americans with Disabilities Act. if you need special assistance to participate in a City meeting, please oontact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. \ * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473:5414 for more infonnation. www.arroyoorande.()ra ----._----- CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08104/00 A Agricultural Preserve AB Assembty Bill LAFCO Local Agency Formation Commission ADA Americans with Disabilities Act LOCC League of California Cities AG General Agriculture LLA Lot Line Adjustment AGMC Arroyo Grande Municipal Code LUE Land Use Element AGPOA Arroyo Grande Police Officers' Association MER Lot Merger APN Assessor's Parcel Number MF CondomlnlumITownhouse APCB Air Pollution Control Board MFA Apartments APCD Air Pollution Control Disbict MHP Mobile Home Parks ARC Architectural Review Committee 0 Office Professional ASCE American SocIety Civil Engineers OCSD Oceano Community Services District ASD Administrative Services Department OSCE Open Space and Conservation Element AWWA American Water Works Association PC Planning Commission BD Building Division PD Police Department CA City Attomey PF Public/Quasi Public CC City Council PPR Plot Plan Review CCC California Conservation Corps PRD Parks & Recreation Department CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-appllcation CD Community Development PSHHC Peoples' Self-Help Housing Corp. CDBG Community Development Block Grant PSP Planned Sign Program CE Circulation Element PUD Planned Unit Development CEC California Energy Commission PW Public Works Department CEQA Califomla Environmental Quality Act RDA Redevelopment Agency CIP Capital Improvement Program RE Residential Estate CIWMP Califomla Integrated Waste Management Plan RFP Request for Proposals CM City Manager's Office RFQ Request for Qualifications CMC Califomia Men's Colony RH Hillside Residential CMP Congestion Management Plan RHNP Regional Housing Needs Plan COC Certificate of Compliance RR Rural Residential CPt Consumer Price Index RS Suburban Residential CUP Conditional Use Permit RTA Reversion to Acreage DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board DC Development Code SAC Staff AdvIsory Committee DEA Drug Enforcement Administration SB Senate Bill E.C. Election Code SCAT South County Area Transit EDD Economic Development Department SEIU Service Employees Intemational Union EDU Equivalent Dwelling Unit SF Single Family EIR Environmental Impact Report SLO San Luis Obispo EtS Environmental Impact Statement SLOCOG San Luis Obispo Council of Govemments EOC Economic Opportunity Commission SLOHA San Luis Obispo Housing Authority EVC Economic Vitality Corporation SLONTF San luis Obispo Narcotics Task Force FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory FDAA Federal Disaster Assistance Administration Committee FEMA Federal Emergency Management Agency SR Senior Housing FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation Disbict FTA Federal Transit Administration SRRE Source Reduction & Recycilng Element FY Fiscal Year SWRCD State Water Resources Control Board G.C. Govemment Code TPM Tentative Parcel Map GC General Commercial IT Tentative Tract Map GF General Fund ITAC Transportation Technical Advisory Committee GP General Plan TUP Temporary Use Permit GPA General Plan Amendment UBC Uniform Building Code HCD California Department of Housing and Community UFC Uniform Fire Code Development USA Underground Service Alert HOP Home Occupancy Permit VAR Variance HUD Housing and Urban Development Dept. VC Village Commercial I Indusbial and Business Park VCB SLO County Visitors & Conference Bureau ISTEA Intermodal Surface Transportation VSR View Shed Review JPA Joint Powers Authority ZONE 3 San Luis Obispo County Flood Control and Water Conservation Dlsbict - Zone 3 (Lopez Project) - -------- ------------- 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 9/~ SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period August 1 - August 15, 2001. FUNDING: There is a $602,734.54 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - August 3,2001 Accounts Payable Check Register (01/02) ATTACHMENT 3 - August 3,2001 Accounts Payable Check Register (00/01) ATTACHMENT 4 - August 10, 2001 Accounts Payable Check Register (01/02) ATTACHMENT 5 - August 10, 2001 Payroll Checks and Benefit Checks --- -- ---.-'------------- ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS For the Period of August 1 Through August 15, 2001 . August 28, 2001 Presented are the cash disbursements issued by the Depaitment of Financial Services for the period August 1 to August 15, 2001. Shown are cash disbursements by week of occurrence and type of payment. August 3, 2001 Accounts Payable Cks 101894-101981 (01/02) 2 139,151.30 Accounts Payable Cks 101982-101997 (00/01) 3 21,884.81 161,036.11 August 10, 2001 Accounts Payable Cks 101998..102126 (01/02) 4 161,720.62 Payroll Checks and Benefit Checks 5 279,977.81 441,698.43 Two Week Total $ 602.734.54 -.-..---.-- ATTACHMENT 2 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/31/01 11:38 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101894 08/03/01 102519 2001 CCPOA CONFERENCE CC PREVENTION CONF-STEARNS 010.4201.5501 185.00 185.00 101895 08/03/01 102527 5 CITIES' SHRINER'S CLUB REF.C/B DEPOSIT-5 CITIES SHRIN 010.0000.2206 250.00 250.00 101896 08/03/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 010.4305.5303 50.13 101896 08/03/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET . GAS 640.4712.5610 50.12 100.25 101897 08/03/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 101897 08/03/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 500.00 101898 08/03/01 009750 BRENDA BARROW CIM SNACK SUPPLIES-BARROW 010.4425.5259 44.80 101898 08/03/01 009750 BRENDA BARROW PLAYGROUND SUPPLIES 010.4422.5256 35.48 80.28 101899 08/03/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 247.08 101899 08/03/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 279.31 526.39 101900 08/03/01 102521 SHARLENE BERGUIA REF. PARK DEPOSIT-BERGUIA 010.0000.4354 25.00 25.00 101901 08/03/01 102511 BEST POWER BATTERIES 010.4201. 6201 1,769.04 101901 08/03/01 102511 BEST POWER UPS SERVICE CONTRACT 010.4201.5607 1,515.00 3,2&4.04 101902 08/03/01 010998 BETTER BEEP REPL.PAGER 640.4712.5303 63.45 101902 08/03/01 010998 BETTER BEEP REPL. PAGER 640.4712.5303 63.45- 101902 08/03/01 010998 BETTER BEEP PAGER SVC-SHANE 640.4712.5303 91. 2 0 101902 08/03/01 010998 BETTER BEEP PAGER SVC-PAUL 640.4712.5303 91.20 101902 08/03/01 010998 BETTER BEEP PAGER SVC-RANDY 220.4303.5303 91. 20 101902 08/03/01 010998 BETTER BEEP PAGER SVC-LARRY 010.4305.5303 91. 20 101902 08/03/01 010998 BETTER BEEP PAGER SVC-RAUL 010.4305.5303 91. 20 456.00 101903 08/03/01 011426 BLUEPRINT EXPRESS COPIES OF MAPS-WASTEWATER 350.5814.7701 25.17 25.17 101904 08/03/01 102523 CHARLENE BOOMSMA REF. PARK DEPOSIT-BOOMSMA 010.0000.4354 26.00 26.00 101905 08/03/01 101723 BARBARA BRITT REF. PARK DEPOSIT-BRITT 010.0000.4354 20.00 20.00 101906 08/03/01 102373 C. CALIF. METRO SOFTBALL TEAM REGISTRATION-SPRING 010.4424.5257 507.00 101906 08/03/01 102373 C. CALIF. METRO SOFTBALL TEAM REGISTRATION-SUMMER 010.4424.5257 416.00 923.00 101907 08/03/01 016692 CA. PEACE OFFICER'S ASSN BLACKOUT'S DRIVING-POWER OUT 010.4201.5255 10.00 10.00 101908 08/03/01 101739 LUKE CAYWOOD B/BALL LGE.SCORER-CAywooD 010.4424.5352 97.50 97.50 101909 08/03/01 021918 CENTRAL COAST SUPPLY STANDARD TOILET SEATS 010.4213.5604 70.62 101909 08/03/01 021918 CENTRAL COAST SUPPLY TRASH BAGS 220.4303.5255 134.82 205.44 101910 08/03/01 102518 CITY CLERK ASSOC.OF CA. REGIS-LYN REARDON SMITH 010.4130.5501 270.00 270.00 101911 08/03/01 024832 COMMUNICATION SOLUTIONS REPL.PRESSURE TRANSDUCER 640.4712.5609 909.10 101911 08/03/01 024832 COMMUNICATION SOLUTIONS REPL.PRESSURE TRANSDUCER 612.4610.5610 1,037.18 101911 08/03/01 024832 COMMUNICATION SOLUTIONS VFD REPL.RES#5 640.4711.5603 173. 97 2,120.25 - .---- -- -~._.- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/31/01 11:38 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101912 08/03/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 30.00 30.00 101913 08/03/01 101969 DE LAGE LANDEN FINANCIA COPIER LEASE PAYMENT#93791 010.4421.5602 141. 25 141.25 101914 08/03/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 176.00 176.00 101915 08/03/01 016302 DEPARTMENT OF CORRECTIO CMC CREW-JUNE 220.4'303.5303 3,420.11 3,420.11 101916 08/03/01 101697 DEPT. OF HEALTH SVCS WATER TREAT-SMITH/SCHMIDT 640.4712.5501 140.00 140.00 101917 08/03/01 100514 DEWAINE I S CRANE R/R LIGHTS SSC 010.4430.5303 200.00 200.00 101918 08/03/01 029250 J .B. DEWAR, INC. FLEET OIL 220.4303.5601 24.51 101918 08/03/01 029250 J .B. DEWAR, INC. FLEET OIL 640.4712.5601 24.52 101918 08/03/01 029250 J .B. DEWAR, INC. FLEET OIL 612.4610.5601 24.51 73.54 101919 08/03/01 102485 DLT SOLUTIONS, INC. AUTOCAD MAP 2001 UPGRADE 010.4140.6101 1,275.44 1,275.44 101920 08/03/01 030584 DEBI-DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 90.00 90.00 101921 08/03/01 101379 FERGUSON ENTERPRISES,IN AIR/VAC VALVE 640.4712.5610 294.25 101921 08/03/01 101379 FERGUSON ENTERPRISES,IN COUPLINGS 640.4712.5610 423.83 101921 08/03/01 101379 FERGUSON ENTERPRISES,IN RINGS/FLG BOLTS & NUT SET 640.4712.5610 167.18 885.26 101922 08/03/01 102524 LORENE FINLEY REF.PARK DEPOSIT-FINLEY 010.0000.4354 26.00 26.00 101923 08/03/01 101924 J.A. FISCHER,INC. GREASE 640.4712.5603 33.32 33.32 101924 08/03/01 102515 AMBER FLOODMAN REF.WTR.DEP-850 HUASNA RD 640.0000.2302 180.00 101924 08/03/01 102515 AMBER FLOODMAN CLOSING BILL-850 HUASNA RD 640.0000.4751 29.02- 101924 08/03/01 102515 AMBER FLooDMAN PERVIOUS BALANCE-850 HUASNA 640.0000.4751 78.86- 72.12 101925 08/03/01 035802 FRANK' S LOCK & KEY INC DUP.KEYS 010.4420.5605 4.82 4.82 101926 08/03/01 102513 GLENN GRAVES REIMB. CLASS CERT-GRAVES 010.4211.5501 25.00 25.00 101927 08/03/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 66.75 101927 08/03/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 199.57 101927 08/03/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 192.86 101927 08/03/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 156.35 101927 08/03/01 101088 HANSON AGGREGATES SLURRY 640.4712.5610 383.06 998.59 101928 08/03/01 100635 HARRY'S RADIATOR SVCS R/R WATER PUMP/THERMOSTAT/HOSE 220.4303.5601 508.78 508.78 101929 08/03/01 101992 TIFFANY HOLMES REF. PARK DEPOSIT-HOLMES 010.0000.4354 25.00 25.00 101930 08/03/01 102462 DESIREE HONAKER S/BALL LEAGUE SCORER-HONAKER 010.4424.5352 52.50 52.50 101931 08/03/01 043914 JOSEPH IANNEO FUEL-STATEWIDE TRAFF.SAFETY 010.4201. 5608 26.90 101931 08/03/01 043914 JOSEPH IANNEO TRAVEL-STATEWIDE TRAFF. 010.4201.5501 55.38 82.28 - -~.- -~ VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 07/31/01 11:38 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101932 08/03/01 101848 INVENSYS METERING SYSTE COORDINATOR/CONNECT SHAFT 640.4712.5611 171 . 63 171.63 101933 08/03/01 046722 JERRY'S SPORT CENTER, I BERETTA DISC HOLDER 271.4202.6201 42.62 42.62 101934 08/03/01 101604 BARBIE JONES REIMB. SNACK SUPPLIES-JONES 010.4425.5259 208.08 208.08 101935 08/03/01 102514 MARVIN KOENS REF.WTR DEP-167 BRISCO RD #A 640.0000.2302 180.00 101935 08/03/01 102514 MARVIN KOENS CLOSING BILL-167 BRISCO RD #A 640.0000.4751 47.54- 101935 08/03/01 102514 MARVIN KOENS PREVIOUS BALANCE-167 BRISCO #A 640.0000.4751 56.67- 75.79 101936 08/03/01 052270 LIGHTNING POWDER CO,INC NIK TESTS 010.4201.5255 436.10 436.10 101937 08/03/01 100985 DOUG LINTNER S/BALL LEAGUE,OFFICIAL-LINTNER 010.4424.5352 96.00 96.00 101938 08/03/01 101017 LITTLE TIKES CYLINDER SPRING 010.4420.5605 203.18 203.18 101939 '08/03/01 053118 LUCIA MAR UN.SCH.DIST. TRANS-PISMO BOWL FIELD TRIP 010.4425.5303 180.00 180.00 101940 08/03/01 101999 MAINLINE VIDEO STORM DRAIN 220.4303.5303 300.00 300.00 101941 08/03/01 102512 HEIDY MANGIARDI REF. CHILD IN MOTION-MANGIARDI 010.0000.4602 16.00 16.00 101942 08/03/01 102520 GEORGE MCGILLIGAN REF. PARK DEPOSIT-MCGILLIGAN 010.0000.4354 25.00 25.00 101943 08/03/01 056394 MIDAS MUFFLER & BRAKE SHOCKS/BRAKE PADS 220.4303.5601 353.07 101943 08/03/01 056394 MIDAS MUFFLER & BRAKE WIPER FLUID/OIL/FILTER/LUBE 010.4201.5601 26.25 101943 08/03/01 056394 MIDAS MUFFLER & BRAKE OIL/FILTERS/ROTATE TIRES 220.4303.5601 264.09 101943 08/03/01 056394 MIDAS MUFFLER & BRAKE WIPER BLADES/FLUID/FILTERS 640.4712.5601 93.54 736.95 101944 08/03/01 057096 MINER'S ACE HARDWARE WASHERS 010.4420.5605 30.05 101944 08/03/01 057096 MINER'S ACE HARDWARE ANCHOR BOLTS 640.4712.5610 18.79 101944 08/03/01 057096 MINER'S ACE HARDWARE SPRAYPAINTS/CLEANERS 010.4211.5603 11.84 101944 08/03/01 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES/SANDPAPER 640.4712.5255 11.06 101944 08/03/01 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 010.4211.5255 24.57 101944 08/03/01 057096 MINER'S ACE HARDWARE PADLOCKS 010.4211.5255 22.01 101944 08/03/01 057096 MINER'S ACE HARDWARE LUMBER MARKER 010.4201.5255 7.62 101944 08/03/01 057096 MINER'S ACE HARDWARE EPOXY 640.4712.5610 32.09 101944 08/03/01 057096 MINER'S ACE HARDWARE WEBSTER DUSTER 640.4712.5273 9.40 101944 08/03/01 057096 MINER'S ACE HARDWARE QUICK CEMENT 640.4712.5610 / 102.21 101944 08/03/01 057096 MINER'S ACE HARDWARE COMP TEE/PVC 010.4420.5605 5.21 101944 08/03/01 057096 MINER'S ACE HARDWARE BULBS 010.4213.5604 21. 36 101944 08/03/01 057096 MINER'S ACE HARDWARE NEVER SEEZ 640.4712.5610 48.12 101944 08/03/01 057096 MINER'S ACE HARDWARE SMALL TOOLS 640.4712.5273 17.63 101944 08/03/01 057096 MINER'S ACE HARDWARE SMAL,L TOOLS 640.4712.5604 23.08 101944 08/03/01 057096 MINER'S ACE HARDWARE GLUE/EPOXY/PAINT THINNER 010.4420.5605 131. 65 101944 08/03/01 057096 MINER'S ACE HARDWARE MORTAR THIN SET 640.4712.5604 9.41 101944 08/03/01 057096 MINER'S ACE HARDWARE MORTAR THIN SET 640.4712.5604 9.41 101944 08/03/01 057096 MINER'S ACE HARDWARE MORTAR THIN SET 640.4712.5604 9.41 101944 08/03/01 057096 MINER'S ACE HARDWARE PVC PARTS 640.4712.5604 65.56 610.48 101945 08/03/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211.5201 52.50 __....M__.__ VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 07/31/01 11:38 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101945 08/03/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211. 5201 2.24 101945 08/03/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211. 5201 6.79 61. 53 101946 08/03/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 192.00 192.00 101947 08/03/01 059124 MUSTANG TREE CARE TREE THINNING-162 PEARWooD 350.5632.7001 233.75 233.75 101948 08/03/01 062712 ORCHARD SUPPLY HARDWARE TORQUE WRENCH 640.4712.5273 74.89 74.89 101949 08/03/01 063960 PACIFIC BELL 021-2713 DSLO CLETS 010.4145.5403 296.10 101949 08/03/01 063960 PACIFIC BELL MIS PHONE 473-0379 010.4140.5303 42.82 101949 08/03/01 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 669.79 101949 08/03/01 063960 PACIFIC BELL ALARM 271-7480 010.4201. 5403 64.73 101949 08/03/01 063960 PACIFIC BELL 267-8633 SLO CLETS 010.4145.5403 97.27 101949 08/03/01 063960 PACIFIC BELL PAY PHONE 489-9867 010.4201.5403 53.88 1,224.59 101950 08/03/01 102522 HEIDI PARKER . REF. PARK DEPOSIT- PARKER 010.0000.4354 25.00 25.00 101951 08/03/01 102488 STEVE PARKER S/BALL LEAGUE UMPIRE-PARKER 010.4424.5352 128.00 128.00 101952 08/03/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 45.00 45.00 101953 08/03/01 066924 PLAQUE SHAQUE TROPHIES-S/BALL LEAGUE SPRING 010.4424.5257 26.75 26.75 101954 08/03/01 067548 POOR RICHARD'S PRESS COPIES-WASTEWATER MASTER PLAN 350.5814.7701 365.37 365.37 101955 08/03/01 069148 R & T EMBROIDERY, INC PUBLIC WORKS HATS 612.4610.5143 50.30 101955 08/03/01 069148 R & T EMBROIDERY,INC PUBLIC WORKS HATS 640.4710.5143 20.12 101955 08/03/01 069148 R & T EMBROIDERY,INC PUBLIC WORKS HATS 640.4711. 5143 20.12 101955 08/03/01 069148 R & T EMBROIDERY,INC PUBLIC WORKS HATS 640.4712.5143 70.42 101955 08/03/01 069148 R & T EMBROIDERY,INC PUBLIC WORKS HATS 220.4303.5143 140.84 10i955 08/03/01 069148 R & T EMBROIDERY,INC PUBLIC WORKS HATS 010.4305.5143 20.06 321. 86 101956 08/03/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 32.00 32.00 101957 08/03/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 127.50 127.50 101958 08/03/01 102525 BILL SCHMIDT REF. PARK DEPOSIT-SCHMIDT 010.0000.4354 26.00 26.00 101959 08/03/01 077532 ALLEN SCHOFIELD ELECTRI INSTL.DEDICATED CIRCUIT-PSHOP 010.4213.5303 453.00 101959 08/03/01 077532 ALLEN SCHOFIELD ELECTRI REPL. 3 GFI 010.4213.5303 144.00 101959 08/03/01 077532 ALLEN SCHOFIELD ELECTRI SSC GATOR AID MACHINE 010.4213.5303 65.00 662.00 101960 08/03/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,483.59 1,483.59 101961 08/03/01 078234 SECURED STORAGE OFF-SITE STORAGE CHARGES 010.4002.5303 24.00 24.00 101962 08/03/01 098680 SLO COUNTY SHERIFF BOOKING FEES-APRIL/JUNE 2001 010.4201.5323 6,197.50 6,197.50 101963 08/03/01 102516 AURELLA SMITH REF.WTR DEP-1165 MAPLE ST #I 640.0000.2302 180.00 101963 08/03/01 102516 AURELLA SMITH CLOSING BILL-1165 MAPLE ST #I 640.0000.4751 54.21- ---- ---~-- --------- --- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 07/31/01 11:38 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101963 08/03/01 102516 AURELLA SMITH PREVIOUS BALANCE-1165 MAPLE 640.0000.4751 5.37- 120.42 101964 08/03/01 080886 SOUTHERN AUTO SUPPLY BATTERY 220.4303.5603 110.16 101964 08/03/01 080886 SOUTHERN AUTO SUPPLY HALOGEN LAMP 010.4201. 5601 7.49 117.65 101965 08/03/01 081200 JEFF SOUZA TUITION REIMB-SOUZA 010.4201.5502 79.00 79.00 101966 08/03/01 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352 96.00 96.00 101967 08/03/01 102376 MICHELE STEARNS CA. CRIME PREVENTION-STEARNS 010.4201.5501 413.50 413.50 101968 08/03/01 102526 BOB STONE REF.PARK DEPOSIT-STONE 010.0000.4354 26.00 26.00 101969 08/03/01 101871 SUNRISE COLLECTION,INC. REF.C.B.DEPOSIT-SUNRISE COLLEC 010.0000.2206 250.00 250.00 101970 08/03/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 128.00 128.00 101971 08/03/01 101430 TILE COLLECTION TILE 640.4712.5610 52.97 52.97 101972 08/03/01 102244 TITAN INDUSTRIAL WIPES 010.4201.5272 221.49 101972 08/03/01 102244 TITAN INDUSTRIAL SINUS TABS/COLD PACKS/GLOVES 010.4420.5255 176.59. 101972 08/03/01 102244 TITAN INDUSTRIAL EAR MUFFS 010.4420.5255 56.07 454.15 101973 08/03/01 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352 144.00 144.00 101974 08/03/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 292.20 292.20 101975 08/03/01 088084 uNITED GREEN MARK,INC. SPRINKLER PARTS/STATION CONTRO 010.4420.5605 233.51 101975 08/03/01 088084 UNITED GREEN MARK,INC. HUNTER SPRINKLERS 010.4430.5605 83.59 101975 08/03/01 088084 UNITED GREEN MARK, INC. HUNTER SPRINKLERS 010.4420.5605 67.34 101975 08/03/01 088084 UNITED GREEN MARK, INC. RAINBIRDS 010.4420.5605 9.83 101975 08/03/01 088084 UNITED GREEN MARK,INC. RAINBIRDS 010.4420.5605 16.93 101975 08/03/01 088084 UNITED GREEN MARK, INC. SPRINKLER PARTS 010.4420.5605 2.29 101975 08/03/01 088084 UNITED GREEN MARK,INC. RAINBIRDS 010.4420.5605 4.41 417.90 101976 08/03/01 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 24.81 101976 08/03/01 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421.5602 15.59 101976 08/03/01 102007 VERIZON WIRELESS CELL PHONE-P&R DIRECTOR 010.4421.5602 19.88 60.28 101977 08/03/01 101888 VFIS VOLUNTEER FIREFIGHTER INSURANC 010.4211.5135 3,612.00 3,612.00 101978 08/03/01 102517 DELL WELLS REF.WTR DEP-584 CARMELLA DR 640.0000.2302 180.00 101978 08/03/01 102517 DELL WELLS CLOSING BILL-584 CARMELLA DR 640.0000.4751 58.50- 121. 50 101979 08/03/01 092586 LEE WILSON ELECTRIC COM FAIR OAKS AVE/VALLEY RD 350.5636.7001 95,928.41 101979 08/03/01 092586 LEE WILSON ELECTRIC COM FAIR OAKS AVE/VALLEY RD 350.5636.7201 4,801.10 100,729.51 101980 08/03/01 102490 JANEE WITT CHEER & POM CLASS-WITT 010.4424.5351 65.00 65.00 101981 08/03/01 093210 WORKRITE UNIFORM PANTS-STEFFAN 010.4211.5272 253.73 253.73 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 07/31/01 11:38 VOUCHER/CHECK REGISTER FOR PERIOD 15 FUND TITLE AMOUNT 010 GENERAL FUND 25,829.75 220 STREETS FUND 6,255.31 271 STATE COPS BLOCK GRANT FUND 42.62 350 CAPITAL IMPROVEMENT FUND 101,353.80 612 SEWER FUND 1,111.99 640 WATER FUND 4,557.83 TOTAL 139,151. 30 ~_._,. --- -_.._~--- ---------...---- ATTACHMENT 3 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/31/01 14:44 VOUCHER/CHECK REGISTER FOR ALL PERIOPS VOUCHER/ CHECK CHECK VENDOR VENDOR. ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101982 08/02/01 000468 A T & T-L/DIST SVC. MIS L/DIST PHONE 010.4140.5303 34.11 34.11 101983 08/02/01 101771 CITY OF ARROYO GRANDE KITCHEN SUPPLIES 010.4201.5255 9.89 101983 08/02/01 101771 CITY OF ARROYO GRANDE CLEARS-S.PRYOR 010.4201. 5504 12.00 21. 89 101984 08/02/01 101782 BOB I S EXPRESS WASH 13 CAR WASHES-JUNE 010.4201.5601 78.00 78.00 101985 08/02/01 018330 CA.ST.DEPT.OF.JUSTICE FINGERPRINTS-PD 010.4201.5324 220.00 101985 08/02/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINTS-CITY 010.4425.5315 162.00 101985 08/02/01 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINTS-IN/OUT 010.4201.5329 32.00 414.00 101986 08/02/01 102377 CHELE'S FOOD & SPIRITS FOOD-VOLUNTEER APPRECIATION 010.4201. 5504 300.00 300.00 101987 08/02/01 023322 CHRISTIANSON CHEVROLET LEAK TEST AIR CONDITIONER 010.4201. 5601 147.34 101987 08/02/01 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER/WIPERS 010.4201.5601 65.02 212.36 101988 08/02/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 25.00 25.00 101989 08/02/01 100956 DOKKEN ENGINEERING CORP ENGINEERING SVCS-BRISCO/HALCYO 350.5615.7701 7,429.61 101989 08/02/01 100956 DOKKEN ENGINEERING CORP ENGINEERING SVCS-BRISCO/HALCYO 350.5615.7701 1,445.00 8,874.61 101990 08/02/01 042174 HIGGINS & ASSOC,INC. JOB #AOO-180 GENERAL PLAN 010.4130.5318 7,838.50 7,838.50 101991 08/02/01 043056 HOTLINE OF SLO CNTY AD IN 2001-02 HUMAN SVCS DIR 010.4201.5255 35.00 35.00 101992 08/02/01 039584 HPC/EAGLE ENERGY PUMP OIL 640.4711.5603 137.50 137.50 101993 08/02/01 044496 INFORMATION SERVICES MIS CONTRACT-DAS HOURS 010.4140.5303 1,367.60 101993 08/02/01 044496 INFORMATION SERVICES MIS CONTRACT-ANALYST HOURS 010.4140.5303 315.00 1,682.60 101994 08/02/01 046176 J JIS FOOD COMPANY CMC CREW SUPPLIES 220.4303.5613 56.32 56.32 101995 08/02/01 061814 NOBLE SAW,INC. CARB.CLEANED/PLUGS/GREASE 220.4303.5603 281. 84 281. 84 101996 08/02/01 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINT-CITY 010.4425.5315 24.00 24.00 101997 08/02/01 083382 SUPERIOR QUALITY COPIER MAINT-COPY MACHINE 010.4130.5602 1,869.08 1,869.08 TOTAL CHECKS 21,884.81 ..<jII. _.. --.---- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/31/01 14:44 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 010 GENERAL FUND 12,534.54 220 STREETS FUND 338.16 350 CAPITAL IMPROVEMENT FUND 8,874.61 640 WATER FUND 137.50 TOTAL 21,884.81 --.- ___ _.___M__ J ATTACHMENT 4 VOUCHRE2 CITY OF ARROYO QRANDE PAGE 1 08/08/01 09:09 VOUCHER/CHECK REGISTER. FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 409 08/01/01 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERMINATION 220.4303.5613 25.00 25.00 101998 08/10/01 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00 101999 08/10/01 102529 ABBEY GROUP CONSULTANTS CONSULT.AGREE-CAD/RMS/COPPS 272.4201.6101 6,416.70 6,416.70 102000 08/10/01 102543 ALEJANDRO ACOSTA REF. PARK DEPOSIT-ACOSTA 010.0000.4354 25.00 25.00 102001 08/10/01 040092 ALLAN HANCOCK COLLEGE ENROLLMENT FEES 010.4211.5501 463.00 102001 08/10/01 040092 ALLAN HANCOCK COLLEGE ENROLLMENT FEES 010.4211.5501 566.00 102001 08/10/01 040092 ALLAN HANCOCK COLLEGE ENROLLMENT FEES 010;4211.5501 22.00 1,051. 00 102002 08/10/01 002340 JOHN ALLEN REIMB.TUITION/BooK-ALLEN 010.4201. 5502 193.09 193.09 102003 08/10/01 102537 DARLENA ALVIDREZ REF.WTR.DEP-163 BRISCO RD #G 640.0000.2302 180.00 102003 08/10/01 102537 DARLENA ALVIDREZ CLOSING BILL-163 BRISCO #G 640.0000.4751 7.25- 102003 08/10/01 102537 DARLENA ALVIDREZ REF. PREVIOUS BALANCE-163 BRISC 640.0000.4751 68.78- 103.97 102004 08/10/01 100897 AMERICAN TEMPS M.STEELE SVCS-7/13 010.4130.5303 604.00 102004 08/10/01 100897 AMERICAN TEMPS M.STEELE.SVCS-7/20 010.4130.5303 717.25 102004 08/10/01 100897 AMERICAN TEMPS M.STEELE SVCS-7/27 010.4130.5303 604.00 102004 08/10/01 100897 AMERICAN TEMPS M.STEELE SVCS-7/27 010.4130.5303 33.98 1,959.23 102005 08/10/01 004914 APEX SHARPENING WORKS FUEL PUMP 220.4303.5603 22.73 102005 08/10/01 004914 APEX SHARPENING WORKS OIL 220.4303.5603 95.03 117.76 102006 08/10/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 250.00 102007 08/10/01 009750 BRENDA BARROW SUMMER CARNIVAL SUPPLIES 010.4424.5252 300.00 300.00 102008 08/10/01 100069 MARY BASSETT REIMB.OFFICE SUPPLIES-BASSETT 010.4101.5201 80.08 80.08 102009 08/10/01 101921 BATTERY ZONE 4 SP50 REPLACEMENT BATTERIES 010.4201. 5606 113.29 113.29 102010 08/10/01 010062 BAUER COMPRESSORS,INC. COMPRESSOR PARTS 010.4211.5603 114.16 114 .16 102011 08/10/01 010296 BEACH FRONT AUTO SERVIC REPL.DEFECTIVE BATTERY 010.4201. 5601 198.46 102011 08/10/01 010296 BEACH FRONT AUTO SERVIC INSTL.CHARGING SYSTEM 010.4201.5601 66.00 264.46 102012 08/10/01 010842 RICHARD BERRY KUSTOM SIGNALS SEMINAR 010.4201. 5501 90.51 90.51 102013 08/10/01 013026 BRISCO MILL & LUMBER BOOSTER PUMP PARTS 640.4711.5603 3.85 102013 08/10/01 013026 BRISCO MILL & LUMBER GLASS/MOTOR OIL 640.4711.5603 2.14 102013 08/10/01 013026 BRISCO MILL & LUMBER NUTS/BOLTS/WASHERS 220.4303.5613 25.04 102013 08/10/01 013026 BRISCO MILL & LUMBER PAINT 220.4303.5613 9.61 40.64 102014 08/10/01 013806 BURKE AND PACE OF AG WOOD 220.4303.5613 117.18 102014 08/10/01 QH806 BURKE AND PACE OF AG WOOD STAKES/NAILS 220.4303.5613 23.67 102014 08/10/01 013806 BURKE AND PACE OF AG WOOD 220.4303.5613 11.84 102014 08/10/01 013806 BURKE AND PACE OF AG WOOD 220.4303.5613 116.52 269.21 -~...._----~-----_._----_.._~--.- ~-~----~--_.._- j VOUCHRE2 ~ , CITY OF ARROYO GRANDE PAGE 2 08/08/01 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 102015 08/10/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-JULY 15-31 225.4553.5507 1,455.25 1,455.25 102016 08/10/01 020124 VICKIE CARDOZA DISPATCH UPDATE-CARDOZA 010.4201. 5501 121. 22 121. 22 102017 08/10/01 102250 CENTRAL COAST BEARING PUMP .BEARING 640.4711.5603 34.61 34.61 102018 08/10/01 102546 CFCA ODYSSEY 2001 REGIS-FIBICH 010.4211.5501 250.00 250.00 102019 08/10/01 022632 CHAPARRAL MAINT/COPY USEAGE 010.4421.5602 94.00 94.00 102020 08/10/01 023088 CHERRY LANE NURSERY GOOPHER BAIT/GASSER 010.4420.5274 52.40 102020 08/10/01 023088 CHERRY LANE NURSERY TURF 010.4420.5274 31. 02 102020 08/10/01 023088 CHERRY LANE NURSERY PLANT 010.4420.5605 23.54 102020 08/10/01 023088 CHERRY LANE NURSERY SAUCER/PLANT 010.4420;5605 3.95 110.91 102021 08/10/01 023322' CHRISTIANSON CHEVROLET GAUGE 010;4211.5601 66.62 66.62 102022 08/10/01 023634 CLASSIC TEES & SIGNS AWARDS-S/BALL LEAGUE 010;4424 ;5257 1,933.33 1,933.33 102023 08/10/01 106731 CLEARS,INC TRAINING CONF.REGIS-PRYOR 010.4201.'5501 225.00 225.00 102024 08/10/01 024832 COMMuNICATION SOLUTIONS WINDOWS 2000 SOFTWARE-SCADA 640.4712.6201 315.39 102024 08/10/01 024832 COMMUNICATION SOLUTIONS WINDOWS 2000 SOFTWARE-SCADA 612.461.0.6201 315.38 630.77 102025 08/10/01 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 15.00 102026 08/10/01 101326 DAVID CROCKETT SCACEO CONF-CROCKETT 010.4130.5501 80.00 80.00 102027 08/10/01 026832 CUESTA EQUIPMENT CO STEEL TOE BOOTS 220.4303.5255 57.78 102027 08/10/01 026832 CUESTA EQUIPMENT CO ROLLERBUG W/HANDLE 220.4303.5273 245.23 102027 08/10/01 026832 CUESTA EQUIPMENT CO BAND CLAMPS 640.4712.5255 5.35 102027 08/10/01 026832 CUESTA EQUIPMENT CO LIFTING CHAIN 640.4712.5255 24.22 102027 08/10/01 026832 CUESTA EQUIPMENT CO U-BOLTS 640.4712.5610 9.54 102027 08/10/01 026832 CUESTA EQUIPMENT CO WADERS 220.4303.5255 162.11 102027 08/10/01 026832 CUESTA EQUIPMENT CO LIFTING SLINGS 640.4712.5255 64.20 568.43 102028 08/10/01 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 5,981.00 5,981.00 102029 08/10/01 101369 KIMBERELY DEBLAUW REIMB.TUITION/BOOKS-DEBLAUW 010.4201.5502 283.49 283.49 102030 08/10/01 102351 EAR PLUGS USA CUSTOM EAR PIECE 010.4201. 5606 37.45 37.45 102031 08/10/01 033424 FENCE FACTORY SPLIT RAIL POSTS 010.4420.5605 192.86 192.86 102032 08/10/01 101379 FERGUSON ENTERPRISES,IN SERVICE COUPLING 640.4712.5610 118.23 102032 08/10/01 101379 FERGUSON ENTERPRISES,IN 3 "BACK FLOW DEVICE/PARTS 640.4712.5610 1,128.85 1,247.08 102033 08/10/01 102535 CHRISTINA FISCHER REF.CHILD IN MOTION-FISCHER 010.0000.4602 20.25 20.25 102034 08/10/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS/TAGS/RINGS 010.4201. 5601 6.53 102034 08/10/01 035802 FRANK'S LOCK & KEY INC KEY BACK 010.4305.5255 13.86 20.39 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 08/08/01 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER N1IME DESCRIPTION NUMBER AMOUNT AMOUNT 102035 08/10/01 036798 GARDNER & ASSOCIATES JR. POLICE BADGES 010.4201.5504 240.05 240.05 102036 08/10/01 036894 GATEWAY COMPANIES, INC. 17" MONITOR 220.4303.5201 110.72 102036 08/10/01 036894 GATEWAY COMPANIES, INC. 17" MONITOR 612.4610.5201 110.72 221.44 102037 08/10/01 037206 GIBBS INTERNATIONAL TRU PARTS 010.4211. 5601 52.12 102037 08/10/01 037206 GIBBS INTERNATIONAL TRU PARTS 010.4211.5601 57.99 110.11 102038 08/10/01 037246 GILLESPIE LANDSCAPE WEED ARATE #723311-207 CANYON 010.4211.5599 300.00 300.00 102039 08/10/01 038202 GOV'T FINANCE OFFICERS DISTINGUISHED BUDGET AWARD PRO 010.4120.5303 225.00 225.00 102040 08/10/01 102538 GROVER BEACH FIRE DEPT. REIMB.COST RECOVERY-01-434 010.0000.4813 125.00 125.00 102041 08/10/01 039312 CITY OF GROVER BEACH SEWER BILL 612.0000.4751 40.58 40.58 102042 08/10/01 039858 VANESSA HALL MIXED MEDIA CLASSES-HALL 010.4424.5351 116.80 116.80 102043 08/10/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 298.20 102043 08/10/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 190.99 489.19 102044 08/10/01 041184 HEACOCK WELDING NORTH TRAILER HITCH 612.4610.5601 180.39 180.39 102045 08/10/01 042822 LINDA HOLT DISPATCH UPDATE-HOLT 010.4201.5501 121. 22 121. 22 102046 08/10/01 100704 LIZ HOWLAND REF.PARK DEPOSIT-HOWLAND 010.0000.4354 26.00 26.00 102047 08/10/01 044496 INFORMATION SERVICES DAS SVCS-MIS 010.4140.5303 2,534.40 102047 08/10/01 044496 INFORMATION SERVICES DATA COMMUNICATION SUPPORT 010.4140.5303 273.92 2,808.32 102048 08/10/01 045708 INTOXIMETERS, INC. 400 MOUTHPIECES 010.4201. 5255 101.21 101. 21 102049 08/10/01 101848 INVENSYS METERING SYSTE 2"SRH COMPOUND WATER METER 640.4712.5207 1,017.66 102049 08/10/01 101848 INVENSYS METERING SYSTE 2" COMPOUND METER GEARS 640.4712.5611 41.24 1,058.90 102050 08/10/01 046176 J JIS FOOD COMPANY ICE 010.4130.5201 1.27 1.27 102051 08/10/01 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 123.80 123.80 102052 08/10/01 101288 JOINT INSTRUMENTATION C JOINT INSTRUMENT-TAYLOR 640.4712.5501 30.00 30.00 102053 08/10/01 101652 J.J KELLER & ASSOCIATES SAFETY ANSWER BOOK SVC 220.4303.5255 118.50 118.50 102054 08/10/01 101227 KEVIN KENNEDY REF. WATER METER -12 91 J1IMES 640.0000.4758 180.00 102054 08/10/01 101227 KEVIN KENNEDY REF.DISTRIBUTION-1291 J1IMES 642.0000.4761 1,050.00 102054 08/10/01 101227 KEVIN KENNEDY REF.LOPEZ WATER AVAILABILITY 641. 0000.4752 1,500.00 2,730.00 102055 08/10/01 048516 KEYLOCK SECURITY SPECIA DUP . FORD KEYS 010.4201.5601 16.05 16.05 102056 08/10/01 102534 CHUCK KLEIN REF.BLDG.PERM-1566 HILLCREST 010.0000.4181 45.00 102056 08/10/01 102534 CHUCK KLEIN REF. PLAN CHECK-1566 HILLCREST 010.0000.4505 29.00 ! VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 08/08/01 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 102056 08/10/01 102534 CHUCK KLEIN REF.SMIP-1566 HILLCREST 010.0000.2208 1. 00 75.00 102057 08/10/01 101960 MARK LACOUAGUE DISPATCH UPDATE-LACOUAGUE 010.4201. 5501 121.22 121.22 102058 08/10/01 102530 LAW ENFORCEMENT LEGAL 2 YR.SUBSCRIP-LAW ENFORCE 010.4201.5503 62.50 62.50 102059 08/10/01 051168 LEAGUE OF CALIFORNIA CI LOCC GRASSRooTS NETWORK START 010.4145.5503 861. 00 861.00 102060 08/10/01 052270 LIGHTNING POWDER CO,INC ZEPHYR DUSTING BRUSHES 010.4201.5255 29.85 29.85 102061 08/10/01 102536 BONNIE LINGLE REF.WTR DEP-1285 CEDAR ST 640.0000.2302 180.00 102061 08/10/01 102536 BONNIE LINGLE CLOSING BILL-1285 CEDAR ST 640.0000.4751 8.37- 102061 08/10/01 102536 BONNIE LINGLE PREVIOUS BALANCE-1285 CEDAR 640.0000.4751 88.94- 82.69 102062 08/10/01 052728 LONG BEACH UNIFORM CO. I ZX VEST 010 .42Q1. 6201 924.90 924.90 102063 08/10/01 053118 LUCIA MAR UN.SCH.DIST. TRANS. ELM KINDERGARTER 010.4425.5303 150.00 150.00 102064 08/10/01 053274 LYON &. CARMEL PROF.LEGAL SVCS-JULY 010.4003.5304 11,911.56 11, 911. 56 102065 08/10/01 053390 M & M LOCK & KEY COUNCIL CHAMBER LOCKS/KEYS 010.4213...5303 111. 05 102065 08/10/01 053390 M&MLOCK&KEY CHAMBER LOCKS/KEYS 010.4213.5303 85.00 196.05 102066 08/10/01 102542 LISA MACKENZIE REF. PARK DEPOSIT-MACKENZIE 010.0000.4354 26.00 26.00 102067 08/10/01 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 113.36 102067 08/10/01 056628 MID STATE BANK-MASTERCA TRAINING/MEETING EXPENSES 010.4201. 5501 802.98 102067 08/10/01 056628 MID STATE BANK-MASTERCA LITERATURE/MAGAZINE RACKS 010.4201.5201 21. 37 102067 08/10/01 056628 MID STATE BANK-MASTERCA MODEM FOR CSO COMPUTER 010.4201.5607 32.09 102067 08/10/01 056628 MID STATE BANK-MASTERCA CHIEF'S MEETINGS 010.4201.5501 103.44 102067 08/10/01 056628 MID STATE BANK-MASTERCA CA DIRECTORIES 010.4201. 5255 120.28 1,193.52 102068 08/10/01 056394 MIDAS MUFFLER & BRAKE SERVICE-982 010.4201. 5601 55.01 102068 08/10/01 056394 MIDAS MUFFLER & BRAKE SERVlCE-952 010.4201.5601 26.25 81. 26 102069 08/10/01 100879 MIDAS SHOP-SLO OIL/FILTERS/ALIGN 010.4201. 5601 74.60 74.60 102070 08/10/01 102532 MIDDLE HOUSE REF. PARK DEPOSIT-MIDDLE HOUSE 010.0000.4354 50.00 50.00 102071 08/10/01 102528 BECKY MILTON DISPATCH UPDATE-MILTON 010.4201.5501 121. 22 121.22 102073 08/10/01 057096 MINER'S ACE HARDWARE PINE SOL/BULBS 010.4430.5605 14.06 102073 08/10/01 057096 MINER'S ACE HARDWARE PLUMBING SPLYS/PLIERS 010.4430.5273 22.32 102073 08/10/01 057096 MINER'S ACE HARDWARE SHOVELS 612.4610.5273 14.96 102073 08/10/01 057096 MINER'S ACE HARDWARE NIPPLES/U-BOLTS/ELBOW 010.4211.5603 9.89 102073 08/10/01 057096 MINER'S ACE HARDWARE LEVEL 010.4301.5273 15.81 102073 08/10/01 057096 MINER'S ACE HARDWARE VISE GRIP 010.4211.5273 33.16 102073 08/10/01 057096 MINER'S ACE HARDWARE 9V BATTERY 010.4211.5255 8.01 102073 08/10/01 057096 MINER'S ACE HARDWARE STAPLES/SPRAY PAINT/TOOL RACK 010.4201.5605 37.31 102073 08/10/01 057096 MINER'S ACE HARDWARE NUMBERS 010.4305.5601 4.19 102073 08/10/01 057096 MINER'S ACE HARDWARE SANDING DISK/GRINDING POINT 010.4211.5273 ,.." J --~._-- ----~--- -- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 08/08/01 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 102073 08/10/01 057096 MINER'S ACE HARDWARE 9V BATTERY/LOOP STRAP 010.4211.5272 11. 61 102073 08/10/01 057096 MINER'S ACE HARDWARE CAULKING/BULBS/HARDWARE 010.4211.5255 189.11 102073 08/10/01 057096 MINER'S ACE HARDWARE SPRAY PAINT/CAULKING 010.4213.5604 32.78 102073 08/10/01 057096 MINER'S ACE HARDWARE FLEX HOSE 010.4420.5605 46.00 102073 08/10/01 057096 MINER'S ACE HARDWARE P~INTING SUPPLIES/PAINT 220.4303.5613 135,86 102073 08/10/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4213.5604 40.20 102073 08/10/01 057096 MINER'S ACE HARDWARE SOLDER GUN KIT 010.4211.5273 42.79 102073 08/10/01 057096 MINER'S ACE HARDWARE SPRAYER 612.4610.5273 20.85 102073 08/10/01 057096 MINER'S ACE HARDWARE BLEACH 612.4610.5255 1. 07 102073 08/10/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4420.5605 8.53 102073 08/10/01 057096 MINER'S ACE HARDWARE BROOMS 640.4712.5273 16.86 102073 08/10/01 057096 MINER'S ACE HARDWARE ROPE 612.4610.5610 139.64 102073 08/10/01 057096 MINER'S ACE HARDWARE PIPE WRAP 640.4712.5610 41. 68 102073 08/10/01 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 010.4211. 5255 4.44 102073 08/10/01 057096 MINER'S ACE HARDWARE TAPE RULER/LUBE/PAINT SPLYS 010.4420.5605 155.03 102073 08/10/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4211.5255 7.01 102073 08/10/01 057096' MINER'S ACE HARDWARE WIRE 640.4712.5610 52.97 102073 08/10/01 057096 MINER'S ACE HARDWARE SHOVELS ',640.4712.5273 29.91 102073 08/10/01 057096 MINER'S ACE HARDWARE CABLE TIES/BLADES/TAPE 010.4211.5603 18.03 102073 08/10/01 057096 MINER'S ACE HARDWARE 9v BATTERIES/PAINT 220.4303.5613 45.33 102073 08/10/01 057096 MINER'S ACE HARDWARE BLDG. MATERIALS 010.4211.5255 5.35 102073 08/10/01 057096 MINER'S ACE HARDWARE CARWASH SOAP 010.4211.5255 5.34 102073 08/10/01 057096 MINER'S ACE HARDWARE WALL CLOCKS/COUPLER 010.4211.5255 9.39 102073 08/10/01 057096 MINER'S ACE HARDWARE NOZZLE 010.4211. 5601 3.95 102073 08/10/01 057096 MINER'S ACE HARDWARE DUCT TAPE 010.4211. 5255 14.92 102073 08/10/01 057096 MINER'S ACE HARDWARE MARKING PAINT 010.4420.5605 5.34 102073 08/10/01 057096 MINER'S ACE HARDWARE COUPLER 010.4211.5601 11. 63 1,273.89 102074 08/10/01 100641 MARIAM MITCHELL REF. PARK DEPOSIT-MITCHELL 010.0000.4354 25.00 25.00 102075 08/10/01 101367 N.CA.FIRE MECHANIC'S AS NCFMA DUES-RITTE~USH 010.4211.5503 25.00 25.00 102076 08/10/01 061308 NELSON OFFICE EQUIPMENT TYPEWRITER EXTEND WARRANTY 010.4421. 5602 72.00 72.00 102077 08/10/01 102016 NFPA FIRE INVEST. BOOKLETS 010.4211.5503 66.55 66.55 102078 08/10/01 102044 NOSSAMAN,GUTHNER,KNOX &: PROF.SVCS-SM VLY WATER CONS. 640.4710.5575 12,869.20 12,869.20 102079 08/10/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 268.87 268.87 102080 08/10/01 102544 RYAN OLSEN REF. PARK DEPOSIT-OLSEN 010.0000.4354 26.00 26.00 102081 08/10/01 062712 ORCHARD SUPPLY HARDWARE MACHETE W/SHE 010.4420.5273 10.69 102081 08/10/01 062712 ORCHARD SUPPLY HARDWARE STORAGE RACK 010.4213.5604 42.79 102081 08/10/01 062712 ORCHARD SUPPLY HARDWARE PLASTIC SHEETING 612.4610.5255 25.51 78.99 102082 08/10/01 063960 PACIFIC BELL PD FAX 473-2198 010.4145.5403 80.42 102082 08/10/01 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 229.15 102082 08/10/01 063960 PACIFIC BELL PHONE 481-6944 010.4201. 5403 136.13 445.70 102083 08/10/01 064194 PACIFIC GAS &: ELECTRIC ELECTRIC 010.4304.5402 2,052.42 -----~-_.- -. VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 08/08/01 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 102083 08/10/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 336.50 102083 08/10/01 064194 PACIFIC GAS & ELECTRIC. ELECTRIC 640.4711.5402 18,403.40 102083 08/10/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 1,328.26 102083 08/10/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 10,695.29 102083 08/10/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 7.29 102083 08/10/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 51.14 102083 08/10/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 14,156.47 47,030.77 102084 08/10/01 102479 PANDORA & COMPANY 2ND PAYMENT-MARKETING BROCHURE 284.4103.5505 1,916.00 1,916.00 102085 08/10/01 102540 SANDY PIPKIN REF.C/B DEP-PIPKIN 010.0000.2206 250.00 250.00 102086 08/10/01 102539 PISMO BEACH FIRE DEPT REIMB.COST RECOVERY#01-644 010.0000.4813 119.76 119.76 102087 08/10/01 090284 SHAWN PRYOR CLEARS TRAINING-PRYOR 010.4201.5501 663.80 663.80 102088 08/10/01 069810 DICK RAYBURN KUSTOM SIGNALS SEMINAR 010.4201.5501 90.51 90.51 102089 08/10/01 102147 LESLEY RILEY REF. CHILD IN MOTION-RILEY 010.0000.4602 51.50 51. 50 102090 08/10/01 100565 S.CA.FIRE PREVENTION OF SPRINKLER PLAN REVIEW-ARMET 010.4212.5501 50.00 50.00 102091 08/10/01 076740 SANTA- MARIA TIMES ADVERTISING #105215 010.4130.5318 384.75 102091 08/10/01 076740 SANTA MARIA TIMES ADVERTISING #105221 010.4130.5318 384.75 102091 08/10/01 076740 SANTA MARIA TIMES ADVERTISING #105245 010.4130.5318 384.75 102091 08/10/01 076740 SANTA MARIA TIMES ADVERTISING #105247 010.4130.5318 57.00 102091 08/10/01 076740 SANTA MARIA TIMES SUBSCRIPTION-SANTA MARIA TIMES 010.4421.5201 20.00 1,231.25 102092 08/10/01 076830 SANTA MARIA TIRE INC. TIRES/BALANCE 010.4211.5601 188.11 188.11 102093 08/10/01 102533 SCACEO SCACEO REGIS-DAVE CROCKETT 010.4130.5501 250.00 250.00 102094 08/10/01 078156 SEBASTIAN OIL DISTRIB. OIL 010.4211.5608 24.76 102094 08/10/01 078156 SEBASTIAN OIL DISTRIB. DIESEL/GASOLINE 010.4211. 5608 339.62 364.38 102095 08/10/01 102531 MIRJANA SIMIC REF.0/PMT-435 GOLDEN WES~L 640.0000.4751 8.83 8.83 102096 08/10/01 101915 TINA SIMONICH REF.PARK DEPOSIT-SIMONICH 010.0000.4354 25.00 25.00 102097 08/10/01 102545 CURT SMARIO REF. PARK DEPOSIT-SMARIO 010.0000.4354 26.00 26.00 102098 08/10/01 081120 SO CALIF MUNI ATHL FED S/BALL LEAGUE TEAM REGIS 010.4424.5257 432.00 432.00 102099 08/10/01 081072 SO. CALIF. JUVENILE OFF.A SCJOA DUES-IANNEO 010.4201. 5503 25.00 25.00 102100 08/10/01 102200 SOFTCHOICE COPR. WINDOWS 2000 LICENSES/UPGRADE 272.4201. 6101 1,680.73 102100 08/10/01 102200 SOFTCHOICE COPR. WINDOWS LICENSE 272.4201.6101 67.20 102100 08/10/01 102200 SOFTCHOICE COPR. SQUEAL SERVER-UPGRADE/LICENSE 272.4201.6101 3,429.00 5,176.93 102101 08/10/01 080886 SOUTHERN AUTO SUPPLY FLEET OIL 010.4201.5601 20.67 102101 08/10/01 080886 SOUTHERN AUTO SUPPLY LAMP/PROTECTANT 010.4211. 5601 11.04 -, _..~-"._-------_._"-- -------- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 0'8/0'8/0'1 0'9:0'9 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 10'210'1 0'8/10'/0'1 0'80'886 SOUTHERN AUTO SUPPLY TOGGLE SWITCH 0'10'.4420'.560'1 4.56 36.27 10'210'2 0'8/10'/0'1 10'240'8 SPECIALTY LAMP INTERNAT LIGHT BULBS 0'10'.4430'.530'3 330'.15 330'.15 10'210'3 0'8/10'/0'1 10'0'592 A.D. STARR SOFTBALLS 0'10'.4424.5257 1,575.0'0' 1,575.0'0' J 10'210'4 0'8/10'/0'1 0'82212 RANDY STEFFAN REIMB.OES SUPPLIES 0'10'.4211.550'1 42.35 42.35 10'210'5 0'8/10'/0'1 0'82836 STREATOR PIPE & SUPPLY FIRE HYDRANT ADAPTOR 0'10'.4420'.560'5 9.60' 10'210'5 0'8/10'/0'1 0'82836 STREATOR PIPE & SUPPLY PLUMBING SUPPLIES 010'.4420'.560'5 156.40' 10'210'5 0'8/10'/0'1 0'82836 STREATOR PIPE & SUPPLY SEWER POPPER 612.4610'.5610' 59.75 225.75 10'210'6 0'8/10'/0'1 10'1932 STUDENT TRANSPORATION TRANSSPORTATION-PISMO BOWL 0'10'.4425.530'3 180'.0'0' 10'210'6 0'8/10'/0'1 10'1932 STUDENT'TRANSPORATION TRANSPORTATION-FIELD TRIPS .0'10'..4425.530'3 967.50' 1,147.50' 10'210'7 0'8/10'/0'1 0'83226 SUNSET NORTH CAR WASH CAR WASHES 0'10'.430'5.560'1 11. 86 10'210'7 0'8/10'/0'1 0'83226 SUNSET NORTH CAR WASH CAR WASHES 0'10'.420'1. 560'1 249.0'6 10'210'7 0'8/10'/0'1 0'83226 SUNSET NORTH CAR WASH CAR WASHES 640' .4712.560'3 37.31 10'210'7 0'8/10'/0'1 0'83226 SUNSET NORTH CAR WASH CAR WASHES 220'.430'3.560'1 10'.15 10'210'7 0'8/10'/0'1 0'83226 SUNSET NORTH CAR WASH CAR WASHES 0'10'.430'1.560'1 11.86 10'210'7 0'8/10'/0'1 0'83226 SUNSET NORTH CAR WASH CAR WASHES '0'10'.4420'.560'1 16.96 337.20' 10'210'8 0'8/10'/0'1 0'840'84 TAYLOR'S TUNE-UP SHOP ADJUST CHOKE 220'.430'3.560'1 45.0'0' 45.0'0' 10'210'9 0'8/10'/0'1 0'84240' SHANE TAYLOR JOINT INSTRUMENT-TAYLOR 640' .4712.550'1 40'.0'0' 40'.0'0' 10'2110' 0'8/10'/0'1 10'1948 BETTY THURMAN REF. PARK DEPOSIT-THURMAN 0'10'.0'0'0'0'.4354 55.0'0' 55.0'0' 10'2111 0'8/10'/0'1 10'2244 TITAN INDUSTRIAL SAFETY GLASES/GLOVES 0'10'.4420'.5255 240'.90' 10'2111 0'8/10'/0'1 10'2244 TITAN INDUSTRIAL COTTON EYEGLASS CORDS 0'10'.4420'.5255 40'.19 281.0'9 10'2112 0'8/10'/0'1 0'860'34 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 0'10'.4213.530'3 380'.21 10'2112 0'8/10'/0'1 0'860'34 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 0'10'.4213.530'3 145.96 526.17 10'2113 0'8/10'/0'1 0'86346 TROESH READY MIX SLURRY 640'.4712.5610' 192.60' 192.60' 10'2114 0'8/10'/0'1 10'1330' JACQUELINE UC REF.PARK DEPOSIT-UC 0'10'.0'0'0'0'.4354 26.0'0' 26.0'0' 10'2115 0'8/10'/0'1 0'87242 ULTRA-CHEM, INC GRAFETTIREMOVER/CLEANER 0'10'.4420'.560'5 344.22 344.22 10'2116 0'8/10'/0'1 0'880'62 UNION ASPHALT INC ASPHALT 220'.430'3.5613 177 . 32 177.32 10'2117 0'8/10'/0'1 0'880'84 UNITED GREEN MARK,INC. SPRINKLER PARTS 0'10'.4420'.560'5 75.12 10'2117 0'8/10'/0'1 0'880'84 UNITED GREEN MARK, INC. SPRINKLER REPAIRS 0'10'.4420'.560'5 1.73 76.85 10'2118 0'8/10'/0'1 10'1945 UNITED RENTALS,INC.HWY U-BRACKETS 220'.430'3.5613 276.70' 276.70' 10'2119 0'8/10'/0'1 0'87750' US SLO-PITCH S/BALL ASS S/BALL LEAGUE TEAM REGISTRATIO 0'10'.4424.5257 340'.0'0' 340'.0'0' 10'2120' 0'8/10'/0'1 0'88826 PEGGY VALKO ART CLASSES-VALKO 0'10'.4424.5351 135.0'0' , 135.0'0' -- -~._--------- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 08/08/01 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 15 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION" NUMBER AMOUNT AMOUNT 102121 08/10/01 101939 VENTURA COLLEGE DISPATCH UPDATE/4 PD PEOPLE 010.4201.5501 70.00 70.00 102122 08/10/01 102007 VERIZON WIRELESS PD PATROL CAR CELL PHONES 010.4201.5403 300.87 102122 08/10/01 102007 VERIZON WIRELESS CELL PHONE-DIV.CHIEF 010.4211.5403 16.71 102122 08/10/01 102007 VERIZON WIRELESS CELL PHONE-FIRE CHIEF 010.4211.5403 16.69 334.27 102123 08/10/01 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SERV 010.4301.5303 4,991.30 102123 08/10/01 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SERV 010.4301.5303 330.00 102123 08/10/01 090246 JOHN WALLACE & ASSOC. SEWER CONNECTION FEE STUDY 350.5403.7301 498.75 102123 08/10/01 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH "350.5607.7301 1,506.93 102123 08/10/01 090246 JOHN WALLACE & ASSOC. OAK PARK BLVD. WIDENING 350.5609.7301 1,858.72 102123 08/10/01 090246 JOHN WALLACE & ASSOC. PAVEMENT MANAGEMENT SYSTEM 350.5613.7701 2,527.60 102123 08/10/01 090246 JOHN WALLACE & ASSOC. BRISCO/101 INTERCHANGE ALTS 350.5615.7301 97.50 102123 08/10/01 090246 JOHN WALLACE & ASSOC. EL CAMPO/101 INTERCHANGE ALTS 350.5616.7301 227.50 102123 08/10/01 090246 JOHN WALLACE & ASSOC. ROUTE 227 RELINQUISHMENT STUDY 350.5628.7701 146.25 102123 08/10/01 090246 JOHN WALLACE & ASSOC. TALLY HO RECON/227 TO LEPOINT 350.5631.7301 48.75 102123 08/10/01 090246 JOHN WALLACE & ASSOC. FAIR OAKS/VALLEY RD TRAFFIC 350.5636.7301 3,956.19 102123 08/10/01 090246 JOHN WALLACE & ASSOC. BIKEWAY DNE/PHASES 11 & 111 350.5643.7301 753.33 102123 08/10/01 090246 JOHN WALLACE & ASSOC. TRAFFIC WAY BRIDGE RAIL REPL 350.5644.7501 81. 25 102123 08/10/01 090246 JOHN WALLACE & ASSOC. HUASNA RD OVERLAY 350.5645.7301 3,587.78 102123 08/10/01 090246 JOHN WALLACE & ASSOC. MARCH 2001 STORM DAMAGE 350.5649.7501 2,825.83 102123 08/10/01 090246 JOHN WALLACE & ASSOC. GRAND RECON/PH. 3 ELM/OAK PARK 350.5812.7501 37.50 102123 08/10/01 090246 JOHN WALLACE & ASSOC. SEWER MASTER PLAN 350.5814.7701 2,830.00 102123 08/10/01 090246 JOHN WALLACE & ASSOC. RESERVOIR NO.1 DESIGN 350.5903.7501 5,179.48 102123 08/10/01 090246 JOHN WALLACE & ASSOC. LIERLY LN/MYRTLE WATER MAIN 350.5906.7501 45.00 31,529.66 102124 08/10/01 " 090480 WAYNE'S TIRE REPR.TIRE 010.4420.5601 14.00 14.00 102125 08/10/01 091026 WEST GROUP PAYMENT CTR. CD ROM CODE UPDATE 010.4003.5503 145.52 145.52 102126 08/10/01 102541 TUSHAR YADAV REF.C/B.DEP-YADAV 010.0000.2206 250.00 102126 08/10/01 102541 TUSHAR YADAV LATE CANCELLATION FEE-YADAV 010.0000.2206 125.00- 102126 08/10/01 102541 TUSHAR YADAV RENTAL-YADAV 010.0000.4353 250.00 102126 08/10/01 102541 TUSHAR YADAV P.A.SYSTEM DEP-YADAV 010.0000.2206 50.00 425.00 TOTAL CHECKS 161,720.62 J ~_.._-_.._- J VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9 08/08/01 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 15 FUND TITLE AMOUNT 010 GENERAL FUND 72,121.47 217 LANDSCAPE MAINTENANCE DISTRICT 7.29 220 STREETS FUND 2,444.31 225 TRANSPORTATION FUND 1,455.25 272 CA LAW ENFORCMT TCHNLGY EQUIP. 11,593.63 284 REDEVELOPMENT AGENCY FUND 1,916.00 350 CAPITAL IMPROVEMENT FUND 26,208.36 612 SEWER FUND 8,218.11 640 WATER FUND 35,206.20 641 LOPEZ FUND 1,500.00 642 WATER FACILITY FUND 1,050.00 TOTAL 161,720.62 . -_._~--- -..------ -_._~,-.-.~_._----- ATTACHMENT 5 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 7/20/01 TO 8/02101 08/10/01 FUND 010 245,215.18 Salaries Full time 133,631.71 FUND 220 12,514.12 Salaries Part-Time 38,431.80 FUND 284 4,862.83 Salaries Over-Time 11,301.17 FUND 612 4,873.14 Holiday Pay 5,267.83 FUND 640 12,512.54 Sick Pay 5,624.15 279,977.81 Annual Leave Pay - Vacation Buyback - Sick Leave Buyback - Vacation Pay 14,608.40 '~ Comp Pay 4,412.53 1 Annual Leave Pay 8,323.35 , PERS Retirement 14,372.00 Social Security 15,237.64 PARS Retirement 394.36 State Disability Ins. 695.09 Health Insurance 21,733.49 I Dental Insurance 3,765.84 Vision Insurance 801.15 Life Insurance 552.30 Long Term Disability - Uniform Allowance - Car Allowance 350.00 Council Expense 375.00 Employee Assistance - Boot Allowance Motor Pay 100.00 Total: 279,977.81 ----~- I.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9!f 'lJ(S SUBJECT: CASH FLOW ANAL YSISIAPPROVAL OF INTERFUND ADVANCES FROM THE WATER FACILITY FUND DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended the City Council: . Accept the July cash report, . Approve the interfund advance of $697,967 from the Water Facility Fund to cover cash deficits in other funds as of July 31, 2001. FUNDING: No outside funding is required. Attachment A - Cash Balancellnterfund Advance Report CITY OF ARROYO GRANDE CASH BALANCE / INTERFUND ADVANCE REPORT At July 31, 2001 Balance at Recommended Revised Fund Advances Balance 010 General Fund 1,222,024 1,222,024 210 Fire Protection Impact Fees 60,997 60,997 212 Police Protection Impact Fees 8,412 8,412 213 Park Development 482,296 482,296 214 Park Improvement 28,031 28,031 215 Recreation Community Center 1,621 1,621 217 Landscape Maintenance 27,938 27,938 220 Street (Gas Tax) Fund 119,970 119,970 222 Traffic Signalization 539,169 539,169 223 Traffic Circulation 465,925 465,925 224 Transportation Facility Impact 1,798,308 1,798,308 225 Transportation 52,445 52,445 226 Water Neutralization Impact 223,213 223,213 230 Construction Tax 249,760 249,760 231 Drainage Facility 16,560 16,560 232 In-Lieu Affordable Housing 312,332 312,332 241 Lopez Facility Fund 644,945 644,945 250 CDBG Fund (12,458) 12,458 0 271 State COPS Block Grant Fund 23,392 23,392 272 Calif. Law Enf. Technology Grant 82,292 82,292 274 Federal Universal Hiring Grant (3,040) 3,040 0 278 99-00 Fed Local Law Enforcement Grant 1,791 1,791 279 00-01 Fed Local Law Enforcement Grant 8,810 8,810 284 Redevelopment Agency (280,255) 280,255 0 285 Redevelopment Set Aside 30,930 30,930 350 Capital Projects (400,357) 400,357 0 612 Sewer Fund (1,857) 1,857 0 634 Sewer Facility 106,239 106,239 640 Water Fund 2,469,015 2,469,015 641 Lopez 23,060 23,060 642 Water Facility 1,633,906 (697,967) 935,939 751 Downtown Parking 36,331 36,331 760 Sanitation District Fund 77,516 77,516 Total City Wide Cash 10,049,262 0 10,049,262 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF JULY 31, 2001 ~~~~~._~ da K. Snoagra Director of Financial Services -----._._._~-,_._-- - -------- B.c. MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JULY 24, 2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:03 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Lubin, Ferrara, and Mayor Lady were present. City Staff Present: City Manager Adams; City Attomey Carmel; Director of Administratiye Services Wetmore; Chief of Police TerBorch, Director of Public Works Spagnolo. Director of Parks, Recreation & Facilities Hemandez; Assistant Planner Foster; and Consultant Engineer Campbell. 3. FLAG SALUTE Members of Boy Scout Troop 234 led the Flag Salute. 4. INVOCATION Pastor George Lepper, Peace Lutheran Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read In Title Only Mayor Pro Tem Ferrara moYed, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waiYed. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Otis Page. 606 Myrtle, requested that the Traffic Analysis document associated with the' General Plan Update be released for public review. He stat~ he felt the report has errors and inconsistencies and that an in-depth discussion shou d be conducted on both the water and traffic studies as part of the General Plan Update process. . CITY COUNCIL MINUTES JUL Y 24, 2001 PAGE 2 8. CONSENT AGENDA Council Member Dickens requested Item 8.c. be pulled for discussion. Council Member Runels moyed and Council Member Dickens seconded the motion to approye Consent Agenda Items 8.a. through 8.g., with the exception of Item 8.c., with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approyed the listing of cash disbursements for the period July 1, 2001 through July 15. 2001. 8.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed June 2001 Cash Report and approve the interfund advance from the Water Facility Fund to coyer cash deficits in other funds as of June 30, 2001. 8.d. Authorization to Solicit Bids - Replacement of Four Police Department Vehicles. Action: Authorized staff to solicit bids to replace two (2) patrol vehicles and two (2) unmarked yehicles for the Police Department. 8.e. Authorization to Solicit Bids -Parks Division Rlcllng Mower. Action: Authorized staff to solicit bids for a riding mOwer. 8.1. Authorization for Progress Payment No. '1, Fair Oaks AvenueNalley Road Traffic Signal, City Project No. PW-2000-7. Action: Authorized a progress payment in the amount of $100,729.51 to Lee Wilson Electric Company for work completed on the Fair Oaks AvenueNalley Road Traffic Signal project. 8.g. Consideration of Request to Waive AppUcatlon Fees for the Arroyo Grande Village Improvement Aseoqlatlon's Summer Concert Series. ' Action: Considered and approved request from Arroyo Grande Village Improvement Association to waive the permit application .fees for the Temporary Use Permit for the Association's Summer Concert Series. AYES: Runels. Dickens, Lubin, Ferrara, Lady NOES: No'ne ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to ~e passed. 8.c. Appointment of Voting' Delegate and Alternate Delegate for League of California Cities Annual Conference. City Manager Adams highlighted the staff report. Mayor Pro Tem Ferrara and Council Member Lubin indicated they would be attending the Annual League of California Cities Conference in September. Council Member Lubin offered to serve as the Alternate Delegate as he was a new Council Member and unfamiliar with the League's process. -.J CITY COUNCIL MINUTES JULY 24, 2001 PAGE 3 Mayor Pro Tern Ferrara agreed to serve as the Voting Delegate. Upon consensus of the Council, Mayor Pro Tem Ferrara was appointed as the Voting Delegate and Council Member Lubin was appointed as the Alternate Delegate for the League of California Cities Annual Conference. 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Establishment of a "No Parking Except By City Permit" Zone on Allen. Poole. and Short Streets Chief of Police TerBorch highlighted the staff report. He explained that a petition had been receiyed by residents living on Allen, Poole, and Short Streets to create a "No Parking Except By City Permit" zone due to the Arroyo Grande High School students parking on those streets during school hours. Chief TerBorch stated that numerous complaints had been reported to the Police Department regarding blocked driyeways; sight distance issues due to the narrow width of Allen Street; speeding; excessive noise between 6:00-7:00 a.m.; and littering. Chief T erBorch responded to questions from Council. Mayor Lady opened the discussion for public comments. Colleen Martin, 855 Olive, commented that students are also parking on Woodland Street and at the Post Office. She referenced a new law that does not allow a student to driye others for the first six months after they receiye their driver's lice.nse. She spoke of the increase in new student drivers as the school year progresses, with April, May, and June being the worst months. She suggested talking to Lucia Mar Unified School District about not allowing kids to d~e to school who live in close proximity to the school; and to encourage the District to issue more parking permits at St. Patrick's Church. Jamie Ohler, 126 Allen, spoke of the excessive noise in the early morning hours. and the trash that is dropped on the streets by the students. He stated that the streets were not being swept because of the numerous cars on the street; and that he can't receiye deliveries or guests during the week due to the lack of parking. He indicated he had spoken with Lucia Mar about this serious problem, which was followed up with numerous calls and letters. Mr. Ohler spoke in support. of the establishment of a "No Parking Except By City Permit" Zone on Allen, Poole, and Short Streets. -----~--,._--- CITY COUNCIL MINUTES JULY 24, 2001 PAGE 4 Robert Gayer, 121 Allen, reiterated concerns expressed by Mr. Ohler and spoke in support of the establishment of a "No Parking Except By City Permit" Zone on Allen, Poole, and Short Streets. Patty Welch, 1151 Pradera Cout, asked when this would take effect. if approved. Chief TerBorch responded that it would be effective at the . beginning of the upcoming school year. Hearing no further public comments, Mayor Lady brought the issue back to Council for consideration. Council comments included agreement that there was a parking problem in this area, and support for continuing to work with the Lucia Mar Unified School District to identify alternatiye parking areas. Mayor Pro T em Ferrara moyed to adopt a Resolution establishing a "No Parking Except By City Permit" zone between 6:00 a.m. and 3:00 p.m. weekdays, excluding holidays on Allen Street, Poole Street, and Short Street; and to direct the Police Department to issue parking permits to owners/residents within the designated restricted parking zone. Council M~mber Lubin seconded the motion, and on the following roIl-ca1l yote. to wit: AYES:- Ferrara, Lubin, Runels, Dickens, Lady NOES: None ABSENT: None There being 5 A yeS and 0 NOES, the motion is hereby declared to be passed. 11.b. Consideration of Award of Contract for Financial Manaaement U.rade Financial Services Director Snodgrass highlighted the staff report. She explained that in 2000, Eden Computer Systems announced that effective December 31, 2001, it would no longer support the current yersion of the City's financial man~gement computer system. She stated that due to the proprietary nature of the system, the C'rty could not continue to indiYidually. support the system. After review of seyeral financial management systems, staff recommended the Council authorize the Financial Services Director and City Attorney to continue to negotiate and finalize a contract with Eden Computer Systems for training ,and conversion costs associated with the upgrade of the City's financial management computer system; and authorize the Mayor to execute the final contract with Eden Computer Systems. Council and staff discussion included clarificatioh on certain contract language with regard to support and maintenance. Mayor Lady opened the discussion for public comments. --..--- .J CITY COUNCIL MINUTES JUL Y 24, 2001 PAGE 5 Otis Page, 606 Myrtle, inquired about which functional aspects of the program would be added to an upgraded system. Hearing no further comments, Mayor Lady brought the issue back to the Council for consideration. Council Member comments included encouraging staff to carefully reyiew the contract language in section 9.4 (Proprietary Rights) to ayoid the situation from,occurring again; ( discussion concerning the types of financial systems other local agencies are using; the payment of new licensing fees if the City were to change systems; and compatibility and conversion issues related to existing. records. Council Member Lubin moYed to authorize the Financial Services Director and City Attorney to continue to negotiate and finalize a contract with Eden Computer Systems for training and conyers ion costs associated with the upgrade of the City's financial management computer system;. and 2) Direct the Mayor to execute a contract with Eden Computer Systems. Council Member Runels seconded the . motion, and on the following roll-call yote, to wit: AYES: Lubin, Runels, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.c. Authorization to Distribute the Draft Wastewater System Master Plan Director of Public Works Spagnolo highlighted the staff report, explaining how the City's wastewater system operates. He stated the purpose of the Wastewater System Master Plan was to prQvide a thorough review of the City's wastewater facilities, identify any deficiencies, and to propose a set of coordinated wastewater improvement projects that will provide adequate collection system capacity consistent with the needs of the City. Staff recommended the Council authorize the distribution of the draft Wastewater System Master Plan for public review. Director Spagnolo and Consulting Engineer Campbell responded to questions from Council regarding the South County Sanitation District plant, capacity and expansion issues, and timelines for projects identified as top priority . Mayor Lady opened up the discussion for public comments, and upon hearing none, brought the issue back to the Council for consideration. Council Member Runels moved to authorize the distribution of the draft Wastewater Master Plan for a 45-day public comment period; and 2) Direct staff to return to the Council with a summary of public comments and make any modifications deemed ------ CITY COUNCIL MINUTES JULY 24, 2001 PAGE 6 necessary or appropriate. Council Member Dickens seconded the motion, and on the following roll call yote, to wit: AYES: Runels, Dickens, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.d. Pre-Application Review of a Proposed Senior HouslRQ Facility with a Commercial OffIce and Retpll Com_ex. locatW at the Northwest Corner of Courtlatld Street and East Grand Avenue' Assistant Planner Foster introduced Erik Justesen from RRM Design. Mr. Justesen presented an oyerview of the project which he stated was designed based on input received from City residents as a result of the East Grand Ayenue Master Plan workshops; information gathered from the site plan renderings presented by Cal Poly's City and Regional Planning students showing Mixed Use with central plazas; and incorporates preferred.. uses as listed from the. community workshops. He reyiewed. the conceptual site plan of the Courtland Senior Housing. project; reviewed the conceptual senior housing plan which would be an independent IiYing facility with access from Courtland; reYiewed the conceptual retail plan which would consist of retail buildings fronting E. Grand Ayenue; and reyiewed the architectural features and amenities for the entire project. He requested the Council consider the density of the project; consider a reduction in parking; and provide feedback on the conceptual project. Council Member Dickens commented on the need for a Senior Center and inquired if it was possible to include a Senior Center that could be' managed by a non-profit group within this project. Additionally, Council Member Dickens referred to the affordable housing issue and asked about level of income for occupying this project. Larry Persons, Pacific Harbor Homes, spoke about the success of common facility programs within these types of projects. He said this option was available and he would encourage it. He stated 'that the project was owned by a non-profit organization so the Senior Center would also be managed by a non-profit organization and the facility would be open to all senior citizens in the community. He further addressed tax credit eligibility with regard to the rent structure, stating that rent would be based on the area median income in San Luis Obispo County; City Attorney Carmel clarified that the affordability factor and related restrictions would be a condition of approval for the project, which would be approved by the Council. Mayor Lady opened the discussion for public comments. _om ___ _.___.____._~,_ -----~ CITY COUNCIL MINUTES JULY 24, 2001 PAGE 7 Susan Flores, Branch Street, spoke about the County's median income and yoiced her support for providing senior housing. She commented that if the density of the project was increased, the percentage of affordable units should also be increased. Hearing no further public comments, Mayor Lady brought the issue back to Council for consideration. Council Member Lubin indicated he was interested in the allocation of low-income units within the proposed project. He stated if the density were increased, the allocation of low-income units should be increased. He stated he was not conyinced of the layout with respect to the large volume of parking. He stated this project would be located at a major entrance to the City and he would like to see the proposed architectural features for the front of the buildings. He expressed concems about how traffic would be affected; and would like to see ramps included along the walkway. Council Member Dickens praised the applicant for designing a mixed use project. He observed that the City has been collecting the affordable housing in-lieu fees and encouraged the applicant to look into the use of the funds that are. available. He stated he was reluctant to increase the density oyer what the draft General Plan Update proposes, but was willing to further reyiew it. He stated there would be more active residents living in the facility and it would be necessary to have the appropriate amount of parking. He encouraged a walkway versus stairs for easier access to the retail portion of the project. He further encouraged the applicant to speak with the non-profit group, 5-Cities Seniors, regarding the management of ,the proposed senior community center. Mayor Pro Tem Ferrara stated he had the same issues with regard to accessibility issues on Camino Mercado; agreed that the issue regarding the appropriate number of parking spaces needed to be further studied; inquired as to landscaping for the project; stated he. was not concemed with regard to the compatibility of this project with the adjacent housing project being built in Grover Beach; expressed desire for compatibility of architectural features as proposed for E. Grand Avenue; stated it would be worth exploring the issue of exceecjingthe allowable density in light of affordability restrictions and the potential for a reduction in the parking requirements: endorsed the pl~ effect between the buildings; and strongly favored the issue of providing affordable housing within the project. He stated he would like to see the project moye forward. Mayor Lady expressed general support for the project and that it was a good use for E. Grand Avenue. He stated the retail portion fronting E. Grand Avenue was yery important and would set the stage forwhat is built across the street. He liked the plaza and mixed use concepts. He spoke of the unmet need for affo~able senior housing; stated he would be open to considering a higher density because of affordability restrictions; and expressed concem for ensuring that adequate parking was available for all uses. '- ---..---- --_....__....._.._._-~ CITY COUNCIL MINUTES JUL Y 24, 2001 PAGE 8 Mayor Lady ensured that the applicant had received sufficient feedback and then concluded discussion on the item. 12. CITY COUNCIL REPORTS a. MAYOR MICHAEL LADY (1) South San Luis Obispo. County Sanitation District (SSLOCSD). Council Member Runels attended the most recent meeting as the Alternate. (2) Other. None. b. MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Manqement Authority Board (IWMA). No report. (2) Air Pollution Control District (APCD). No report, meets tomorrow. (3) Long Range Planning Co.mmlttee (LRPC). No report. (4) Other. Distributed meeting highlights from the Public Safety Policy Committee; Attended Channel Counties Diyision Meeting. c. COUNCIL MEMBER THOMAS A. RUNELS (1) Zone 3 Advisory Board. Discussed upgrade of plant to meet quality standards. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other. Reported that the Lopez Dam remediation contract was awardeciJo Forde Construction; and that the attendance and revenue was up for the Lopez Recreation area. d. COUNCIL MEMBER JIM DICKENS (1). San Luis Obispo Council' of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Canceled. No report. (2) Community Recreation Center Subcommittee. Meets tomorrow; will be receiving presentation from Cal Poly on the project. (3) Economic Opportunity Commission (EOC). Did not attend last meeting due to yacation. No report. (4) South County Youth Coalition. No report. . (5) Other. Reported that he began a new position with Lucia Mar Unified School District and his schedule would not allow him to attend monthly. SLOCOGISLORT A meetings on a monthly basis. He suggested switching roles with Mayor Pro Tern Ferrara and having him serve as the primary representatiye. He offered to serve as the Alternate. e. COUNCIL MEMBER SANDY LUBIN (1) South County Area Transit (SCAT). Reyiewed and proYided direction to reyise current routes to improve times; Reviewing contract issue regarding the contractor's performance and location of maintenance facility. (2) Economic Vitality Corporation. EVC has new web site - www.sloevc.org; Pat Mullen was elected as Chairman of the Board of Directors. (3) Other. None. -._- -----..- \ CITY COUNCIL MINUTES JULY 24, 2001 PAGE 9 13. CITY COUNCIL MEMBER ITEMS (a) Public Opinion Survey Regarding Growth (Ferrara). Mayor Pro Tem Ferrara distrib!Jted a handout to the . Council regarding a survey he conducted of California cities relative to municipal decision-making. The handout summarized the results of the survey, which included the resP9nses received from cities regarding the use of a super-majority voting requirement (4/Sth's vote) or yoter approval requirement for certain decisions. Mayor ProTem Ferrara requested the Council bring the issue back for discussion at a future meeting, following the adoption of the General Plan Update. 14. CITY MANAGER ITEMS City Manager Adams referred to the recently distributed Traffic Study Analysis for the General Plan Update, which was used to develop the Circulation Element. He requested the Council schedule a second public hearing date in order to receive a presentation by the Traffic Consultant and allow for discussion. Council and staff agreed on a tentatiye date of August 23, 2001 for a Special Meeting. 15. COUNCIL COMMUNICATIONS Mayor Pro Tem Ferrara reported he had receiyed revised plans on the proposed Longs project as a. result of several meetings he had with the. applicants to address concerns expressed regarding E. Grand Ayenue. He said he would haye copies made and distributed to the Council. 16. STAFF COMMUNICATIONS None. 17. ADJOURNMENT Mayor Lady adjourned the meeting at 10:20 p.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services! Deputy City Clerk ------- -- - - ---- -- -----"--..------..---- I --- MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, AUGUST 14, 2001 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:18 P.M. Mayor Pro Tern Ferrara, Council Members Runels, Dickens and Lubin, City Manager Adams, Public Works Director Spagnolo and City Attomey Carmel were present. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: a. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Govemment Code Section 54956.9(a): Name of Case: Santa Maria Water Conservation District vs. City of Santa Maria. et al. (and related cross-actions). Santa Clara Superior Court No. CV 770214 3. CLOSED SESSION ANNOUNCEMENTS: Mayor Lady announced that there was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:00 P.M. to the regular City Council meeting of August 14, 2001. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, AUGUST 14, 2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:10 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara and Mayor Lady were present. City Staff Present: City Manager Adams; City Attorney Carmel; Director of Administrative Services Wetmore; Director of Financial Services Snodgrass; Community Development Director McCants; Chief of Police TerBorch; Police Commander Andrews; Director of Public Works Spagnolo; Associate Planner Heffernon; Consultant Senior Engineer Campbell. 3. FLAG SALUTE John Mershon and Alaina Ponce, representing the Arroyo Grande Police Explorer Program, led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, delivered the inyocation. 5. SPECIAL PRESENTATIONS 5.a. Presentation of SLOCOG Regional Transportation Plan and Reaional Housina Needs Allocation Process Steye Deyencenzi from SLOCOG presented an overview and answered questions from Council on the Regional Transportation Improvement Program (RTIP); Regional Transportation Plan (RTP); Regional Housing Needs Assessment (RHNA), and Planning for Community Energy, Economic and Environmental Sustainability (PLACES). 6. AGENDA REVIEW 6.a. Resolutions and Ordinances Read in Title Only Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS None. ----..-------..-- -'---"'--'---'--.~-'--'--~---------- - ------------.--- CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 2 8. CONSENT AGENDA Council Member Lubin pulled Item 8.h. for discussion. Mayor Pro Tem Ferrara pulled Item 8.1. for discussion. Council Member Runels pulled Item 8.p. for discussion. Council Member Dickens moyed and Mayor Pro Tem Ferrara seconded the motion to approye Consent Agenda Items 8.a. through 8.0., with the exception of Items 8.h., 8.1., and 8.p., with the recommended courses of action. 8.a. Cash Disbursement Ratification. Action: Approyed the listing of cash disbursements for the period July 15, 2001 through July 31,2001. 8.b. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of July 31,2001. 8.c. Annual Report - Fiscal Year 2000-01 Cash Activity in Transportation Facilities Development Impact Fund. Action: Accepted the annual report of Transportation Facilities Development Impact Fund cash activity and ending cash balance at June 30, 2001. 8.d. Rejection of Claim Against City - E. Toal. Action: Rejected claim. 8.e. Approval of Minutes. Action: 1) Approyed minutes as amended for the Regular City Council meeting of July 10, 2001; and 2) Approyed minutes as submitted for the Special City Council meeting of July 31,2001. 8.1. Authorization to Purchase Two Replacement In-Car Video Systems. Action: Authorized staff to purchase two (2) replacement Kustom Signal Industrial Grade Patrol Car Surveillance Systems, for a total cost of $8,690, including tax and delivery. 8.g. Authorization to Purchase Two Replacement Unmarked Police Vehicles. Action: Authorized staff to purchase two replacement unmarked Police Department vehicles from Mullahey Ford for $36,176, including tax. 8.i. Consideration of Award of Bid - Public Works Vehicle. Action: Awarded bid of $23,227.21 from Mullahey Ford for a Yz-ton pick up truck for the Public Works Department. 8.j. Consideration of Disadvantaged Business Enterprise (DBE) Program for FFY 2001/2002. Action: Approved the submittal of the City's FFY 2001-2002 DBE Program with "established" Overall Annual DBE Goal to Caltrans by September 1, 2001. 8.k. Consideration of Summary Vacation of a Portion of a Drainage and Public Service Easement Adjacent to Pearwood Avenue. Action: Adopted Resolution No. 3543 summarily vacating a portion of an existing drainage and public service easement. 8.m. Authorization to Close City Streets and Use City Property for the 64th Annual Arroyo Grande Valley Harvest Festival, September 28-29, 2001. ----..- -_._--~--_._~ ---- - -_.__.~._--._~..~---_. - CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 3 Action: Adopted Resolution No. 3545 authorizing the closure of City streets and use of City property and authorizing the waiver of City fees/costs for the annual Arroyo Grande Valley Harvest Festiyal. 8.n. Consideration of Resolution Approving a Side Letter of Agreement with Service Employees International Union (SEIU) Local 620 for Uniform Allowance for Certain Fire Fighting Personnel. Action: Adopted Resolution No. 3546 approYing a Side Letter of Agreement amending the existing Memorandum of Understanding (MOU) with SEIU LOCAL 620 to provide uniform allowance to certain Fire Fighting Personnel. 8.0. Council Appointment to San Luis Obispo Council of Governmentsl Regional Transit Authority (SLOCOG/SLORT A). Action: Appointed Mayor Pro Tem Tony Ferrara as the City's primary representative and Jim Dickens as the alternate representative. AYES: Dickens, Ferrara, Runels, Lubin, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 8.h. Consideration of Award of Bid - Parks Division Vehicle. Council Member Lubin expressed concerns about awarding the bid to a vendor outside of the City and asked Director of Parks, Recreation, and Facilities Hernandez to explain this issue with regard to the warranty. Director Hernandez explained the bid amounts were very close and that the decision to award the bid was based on the dollar value placed on the warranty. He stated this was just a recommendation. Following discussion and clarification of the bid process, Council Member Lubin moved to award the bid to the numerical low bidder, Mullahey Ford, for the purchase of a 2002 F-150 half-ton truck in the amount of $18,514.93. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Runels, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES, and 0 NOES, the motion is hereby declared to be passed. 8.1. Adoption of Resolution Approving Conditional Use Permit Case No. 99-013 to Construct Five (5) Professional Office Buildings, and Variance Case No. 01-001 to Deviate from the Maximum Wall Height Requirement; Northwest Corner of Camino Mercado and West Branch Street; Stephen Cool and Gary White. Mayor Pro Tem Ferrara stated for the record that this item had been considered at the last City Council meeting when he was absent; howeyer, he had listened to the tapes ____u...._...._.-.-_..____ J CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 4 and he wanted to address some issues concerning the project and call for a separate voice vote. He asked staff to address and clarify issues regarding the height of the adjacent motel sign; the proposed building height; results of the arborist report; and the proposed retaining wall height. He opposed the project as proposed due to traffic issues; unknown roadway configuration with regard to signalization; the lack of evidence that certain trees cannot be sayed; the mass and density of the project; and the slope and terrain of the property. Council Member Dickens summarized his comments regarding the project from the July 10th meeting and recommended continuing the item. Mayor Lady opened up the discussion for public comment and the following members of the public addressed the Council: Carrie Randolph, 1310 Sierra Drive, read a letter into the record opposing the project as proposed and recommending a redesigned project. Additionally, she submitted several petitions for the record signed by citizens expressing concern and dissatisfaction with the proposed project. Otis Page, 606 Myrtle, said the Council had already deliberated the project and approved it on a 3-1 yote. He did not understand the procedure the Council was now undertaking and that it was highly irregular. Hearing no further public comments, Mayor Lady brought the item back to Council for consideration. Mayor Pro Tern Ferrara moyed. to deny the adoption of the Resolution approYing Conditional Use Permit Case No. 99-013 and that the Council request the applicant to return to the Council with a project of lesser density that does not conflict with the General Plan policies; further, that the project include a treatment and stabilization program for the trees listed as diseased and that steps be taken to incorporate the large landmark oak tree into a revised design of the project. Council Member Dickens seconded the motion, and on the following roll-call yote, to wit: AYES: Ferrara, Dickens NOES: Runels, Lubin, Lady ABSENT: None There being 2 AYES and 3 NOES, the motion failed. Council Member Lubin moved to adopt a Resolution (No. 3544) approving Conditional Use Permit Case No. 99-013 to construct five professional office buildings, and Variance Case No,. 01-001 to deviate from the maximum wall height requirement at the northwest corner of Camino Mercado and West Branch Street. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 5 AYES: Lubin, Runels, Lady NOES: Dickens, Ferrara ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. 8.p. Authorization to Contract for Televising of General Plan Update Public Hearings. Council Member Runels asked for clarification that following the pilot program the City would be issuing an RFP for televising future meetings. City Manager Adams clarified the status of the pilot program and explained this proposed action would only be to televise two additional public hearings on the General Plan Update. Council Member Runels moved to authorize the City Manager to contract with AGP Video for televising of the General Plan Update Public Hearings scheduled on August 16, 2001 and August 23, 2001. Council Member Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Dickens, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Approval of East Branch Streetscape Enhancement Project Funding Application. City Manager Adams highlighted the staff report and delivered a graphic presentation on a conceptual plan for the East Branch Streetscape Enhancement Project. He explained that the City was notified that grant funding for streetscape improvements was available from the San Luis Obispo Council of Governments (SLOCOG) under the Transportation Enhancement funding program. He reviewed the process, goals, and amenities included in the conceptual plan, and the funding process. City Manager Adams then answered questions from Council Members regarding input received from the Village Improvement Association; the role of the Downtown Parking Advisory Board; the potential impacts of various traffic calming measures; and how certain projects compete for funding from SLOCOG. ~-~ --_._---------~--_._- _J CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 6 Mayor Lady opened the item for public comment. Otis Page, 606 Myrtle, referred to previous studies conducted in 1995 regarding Hwy 227. He addressed congestion issues and stated he was in favor of this project. Hearing no further public comments, Mayor Lady brought the item back to Council for discussion. Council Member Dickens stated he saw this as a beautification project and felt that it would not impact congestion problems. He supported moving forward; however, expressed concern with competing with the Creekside Path project for ayailable funds. Council Member Runels stated his support for beautification components of the conceptual plan, however, he expressed concern with features of the plan that would impede the flow of traffic. Council Member Lubin supported the conceptual plan and commented that Short Street should be closed. Mayor Pro Tem Ferrara agreed with concerns expressed about competing projects and stated the City Council must determine which project has higher priority. He commented that the Village Guidelines should be considered as to how it integrates into the enhancement plan. He supported the project. Mayor Lady supported the project. Mayor Pro Tem Ferrara moyed to authorize staff to prepare a scalable SLOCOG funding application for the East Branch Streetscape Enhancement Project and adopt a Resolution declaring the City Council's interest in obtaining 2002 Transportation Enhancement Program Funds for the East Branch Streetscape Enhancement Project. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Lubin, Runels, Dickens, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.b. Consideration of Selection of 2002 State Transportation Improvement Program (STIP) Funding Projects. Director of Public Works Spagnolo highlighted the staff report. Staff recommended the Council provide direction to staff on selection and prioritization of proposed 2002 State Transportation Improvement Program (STIP) projects; adopt a resolution declaring the Council's interest in securing 2002 STIP funding for the proposed projects; authorize staff to prepare SLOCOG funding applications for the candidate projects; and, direct _J CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 7 staff to forward the funding applications and resolution to SLOCOG for funding consideration. Mayor Lady opened the item for public comment. Fred Sweeney, Greenwood Driye, spoke in support of the Branch Mill Road project. He described serious problems with the road surface, including numerous potholes and stated the condition of the road has gone from bad to deplorable and dangerous. He referred to a previous petition submitted to the City signed by many of the surrounding neighbors and requested the Council choose this project as the top priority for funding. Ed Cardozo, 428 Greenwood Drive, spoke in support of designating the Branch Mill Road project as the number one priority. Steye Deyencenzi, SLOCOG, updated the Council on The Pike project and explained the regional significance of the project. Hearing no further public comments, Mayor Lady brought the item back to Council for discussion. Council and staff discussion ensued to prioritize the projects. Council Members reaffirmed that last year's priority was finishing up the Grand Avenue project ; commented that the Brisco Road and EI Camino projects may be addressed in the PSR that is currently pending; acknowledged the deteriorating condition of Branch Mill Road; and unanimously supported Branch Mill Road as the number one priority for this cycle of funding. There was discussion and subsequent consensus for allocating any remaining funds to The Pike project. Mr. Devencenzi stated that SLOCOG would work with staff to balance the funds between the projects. Council Member Runels moved to adopt a Resolution declaring the Council's interest in securing 2002 STIP funding for the proposed projects with Branch Mill Road as the top priority; authorize staff to prepare SLOCOG funding applications for the candidate projects; and, direct staff to forward the funding applications and the resolution to SLOCOG for funding consideration. Council Member Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Dickens, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.c. Review Pre-application Case No. 01-002, Proposed Senior Housing Facility, Located at 579 Camino Mercado; Central Coast Real Estate Development, Inc. CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 8 Associate Planner Heffernon highlighted the staff report. She stated the 4-acre project site is located within the Professional Commercial District of the Oak Park Acres Planned Development. The applicant proposes to construct 60 senior apartment units, 25% of which would be restricted to moderate-income seniors. The project would also include a 3,000 square foot senior recreational center. She explained that the proposed development is within the 30-foot height limit, has a relatively low density of 15 dwelling units per acre, would provide 15 affordable units for moderate income seniors, would be ADA compliant, and based on a recent traffic analysis, would generate approximately 19 PM peak hour trips, which is less than the 20 peak hour trip threshold that the City established as a potentially significant environmental impact. The parking analysis indicates that the project is roughly 10 parking spaces under what the Deyelopment Code requires. The applicant requested that an exception to this parking requirement be made based on lower parking requirements used for similar projects in other jurisdictions. Council Member Lubin asked for clarification regarding the traffic analysis. Associate Planner Heffernon explained that ~he applicant had conducted an independent traffic analysis based on actual traffic counts near similar facilities in Morro Bay and in Arroyo Grande. Mayor Pro Tem Ferrara referred to the moderate-income criteria and inquired if staff knew what the range of rent would be. Associate Planner Heffernon responded that the County establishes the criteria and that the applicant could provide that information. Mayor Lady inquired as to how deed restrictions could be placed on apartments for rent. Mayor Lady opened up the item for public comment. Gary Young, applicant, spoke on behalf of the project and addressed issues relating to ADA accessibility, traffic, and the affordability restrictions. He stated the project is targeted for moderate income seniors, with one bedroom units renting at $1 ,056/month and two bedroom units renting at $1 ,188/month. Steyen Puglisi, project architect, presented an oyerview of the project and requested the Council consider a deviation or reduction in the parking requirements for the project. Council Member Dickens spoke in support of providing affordable senior housing within the proposed project; suggested locating a bus stop at Camino Mercado; stated if there were to be retaining walls on the property that they do not exceed eight feet in height; encouraged the applicant to work with the City with regard to possible use of the City's affordable housing in-lieu fee fund; and commented that the proposed senior center would be a major asset within the project. . Council Member Runels expressed concems regarding the proposed parking lot. He spoke in general support of the project. --~.._-- _._._~..~--- __J CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 9 Council Member Lubin spoke in general support of the project; stated he would support reducing the parking requirement; agreed with the need for a senior recreation center; stated that traffic was a concem and he wanted to ensure there was no burden on Camino Mercado; agreed that a bus stop in the area was a good idea; and expressed support for a meandering walkway. Mayor Pro Tem Ferrara stated that the concerns he had regarding the previous proposed project in this location still remain with regard to traffic, density, category of use, pedestrian accessibility, and the preservation of trees. He said the senior center was a good amenity; howeyer, he was concerned with the size and scale of the project. He opposed a bus stop located on Camino Mercado. He suggested that a project with less density which would generate less traffic, such as commercial office, would be better suited for the site. He stated that the need for senior housing projects were being met elsewhere in the City and he would not support the proposed project. Mayor Lady spoke in support of the proposed project and then ensured that the applicant had received sufficient feedback and direction with regard to moYing forward with plans for the proposed project. 11.d. Authorization to Distribute Draft Ordinance and Resolution Amending the Sewer Connection Fees. Director of Public Works Spagnolo highlighted the staff report. Staff recommended the Council authorize the distribution of a draft Ordinance and Resolution amending the Sewer Connection Fees and direct staff to return in approximately 45 days with a summary of public comments and to introduce the proposed Ordinance for first reading. Director Spagnolo responded to questions from the Council. City Attorney Carmel recommended that the Council also release the study prepared by Tuckfield and Associates which analyzed the sewer connection fees, including the sewer area charge. There was no public comment. Council Member Dickens moyed to authorize the distribution of the study prepared by Tuckfield and Associates, a draft Ordinance and Resolution amending the sewer connection fees and direct staff to return in approximately 45 days with a summary of public comments and to introduce the proposed ordinance for first reading. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Dickens, Lubin, Runels, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. I i I I I I . ._---~ CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 10 11.e. Consideration of Resolution Approving Agreement Regarding Management of the Arroyo Grande Groundwater Basin. Director of Public Works Spagnolo highlighted the staff report. Staff recommended the Council adopt a resolution approving the Agreement Regarding Management of the Arroyo Grande Groundwater Basin and Authorizing the Mayor to Sign the Same. There were no public comments. Council and staff discussion ensued regarding the background and history of the current "'Gentlemen's Agreement"' which goyerns the respectiye entities' (Arroyo Grande, Grover Beach, Pismo Beach, and Oceano Community Services District) pumping of groundwater from the Arroyo Grande Groundwater Basin. The proposed Agreement updates and formalizes the Gentlemen's Agreement that has been in effect between the entities since 1983. City Attorney Carmel stated that the Farm Bureau had not yet approyed the Agreement and he recommended that should the Council move to approve the Agreement, the motion include authorizing the Mayor to execute the Agreement for the City of Arroyo Grande regardless of approval of the Agreement by the Farm Bureau. Council Member Runels moved to adopt a Resolution approYing the Agreement Regarding Management of the Arroyo Grande Groundwater Basin and authorizing the Mayor to sign the Agreement, regardless of whether the Agreement is approyed and executed by the Farm Bureau. Council Member Lubin seconded the motion. Council Member Dickens asked for discussion and referred to Section 2 - Shared Information and Monitoring, on page 3 of 5 of the Agreement. He stated that there were several issues that need additional consideration, howeyer, he acknowledged that a quarterly review was part of the Agreement and that would be the appropriate time to address those considerations. He concurred that the Agreement was needed as a tool to allow the City, with its neighboring agencies, to effectively manage its groundwater resources. On the following roll-call vote, to wit: AYES: Runels, Lubin, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. ---.- j CITY COUNCIL MINUTES AUGUST 14, 2001 PAGE 11 14. COUNCIL COMMUNICATIONS Mayor Lady reported that since the last General Plan Update meeting, he had received positive feedback regarding the televised 'meetings. He acknowledged a letter of support received from Mr. Frank Lindner and submitted it for the record. Council Member Runels requested staff to ensure that the Conditional Use Permit process for the Mullahey Ford project application moves ahead as quickly as possible so that they are able to complete construction before the rainy season begins. Council Member Runels referred to the speed circles installed at the intersection near Stagecoach Road and requested that staff look into this traffic calming method as a temporary measure for Rodeo Drive. Council Member Dickens reported he had also received supportive comments from the public regarding the televising of the Council meetings. Council Member Dickens announced the Family Fun Carnival to be sponsored by the Economic Opportunity Commission on August 23rd through August 26th near the Madonna Road exit off Highway 101 in San Luis Obispo. Mayor Pro Tem Ferrara reported that he had receiyed all positiye feedback on the televising of the Council Meetings. Mayor Pro Tem Ferrara reported he would be submitting a memorandum to Director of Public Works Spagnolo regarding his comments on the Wastewater Master Plan that was currently in a public reyiew period. Council Member Lubin reminded staff that if Charter Communications was going to reassign the government access channel, that Channels 19 and 20 receive a lot of interference within the City of Arroyo Grande, and discouraged re-assignment to those channels. 15. STAFF COMMUNICATIONS None. 16. ADJOURNMENT Mayor Lady adjourned the meeting at 10:42 p.m. to the Special City Council Meeting of August 16, 2001 at 6:30 p.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk nuJ MINUTES SPECIAL MEETING OF THE CITY COUNCIL THURSDAY, AUGUST 16, 2001 COUNCIL CHAMBERS, 214 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Special City Council meeting to order at 6:30 p.m. 2. ROLL CALL City Council: Council Members Lubin, Dickens, and Runels; Mayor Pro Tern Ferrara, and Mayor Lady were present. City Staff: City Manager Adams; City Attorney Carmel; Director of Administrative Services Wetmore; Director of Community Development McCants; and General Plan Update and EIR Consultant Rob Strong, AICP were present. 3. FLAG SALUTE Mayor Lady led the Flag Salute. 4. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS: None. 5. CONSIDERATION OF THE 2001 GENERAL PLAN UPDATE POLICY DOCUMENTS AND ELEMENTS AND FINAL ENVIRONMENTAL IMPACT REPORT (FEIRl Community Development Director McCants gave a brief oyerview of the format for the meeting, which would include public comment on new items and a reyiew of the Planning Commission's recommendations on the Land Use Study Areas. He explained that discussion regarding the Circulation Element should be deferred to the Special City Council Meeting of August 23rd, when the traffic consultant would be available. Mayor Lady opened the Public Hearing. Members of the Public speaking to the Council were: Paul B. Farrel, 765 Asilo Wayne King, 212 Porterville, Pismo Beach William Kapp, 617 Woodland Sara Dickens, 679 Branch Mill Road Anna Unkovich, 637 Asilo ~--_..._-- -- .__.._~._----^---",_._-~ -~. -- -----. ......._---~--,--- Special City Council Meeting August 16, 2001 Page 2 Otis Page, 606 Myrtle Doug Tait, 645 Asilo Don Dirkse, 637 Asilo Bob Brownson, 653 Asilo Wilfried Reichardt, 352 Rodeo Bruce VanderVeen, 1273 Branch Mill Road Neil Havlik, 672 Serrano Drive Dean Coker, 628 Moss Ayenue (submitted letter for the record regarding Tract 1998) Mary Rivas, 324 Platino Lane The majority of public speakers addressed issues regarding Land Use Study Area #3, Rancho Grande/La Canada, expressing opposition to the development of Tract 1998 and favoring reclassification of the area to Conservation/Open Space. Citizens also spoke in favor of arid in opposition to the following General Plan Update potential reclassifications of land: 1. Reclassifying to residential 12 acres of agriculture land South of East Cherry Ayenue and East of Traffic Way - frontage. 2. Reclassifying from Residential Rural to Single Family Residential, Medium Density (subject to a neighborhood deyelopment plan) 22 acres on East Myrtle, East Cherry and East Cherry Extension East of Noguera Place and South of Arroyo Grande Creek, including Lierly Lane. 3. Reclassifying a parcel of land at 1110 Sunset Drive (A through G) from the currently zoned designation of 11 units per acre (multi-family apartments) to Single Family Residential, Medium Density. 4. Reclassifying land at 1273 Branch Mill Road from Agriculture to Single Family Residential, Medium Density. After all those requesting to speak were heard, Mayor Lady closed the Public Hearing. Director of Public Works Spagnolo gaye a presentation on the City's water system, summarizing the available water supply; water consumption patterns; and identifying seyeral possible water conservation measures. He gave a brief oyerview of conservation programs in the City's Water Master Plan and answered questions from the Council on the subject. Consultant Strong explained that the Planning Commission had reached unanimous consensus and recommendation for the land use classifications shown on the Public -.---..----- ',- -_._._..__._-~-._- -'-.'_.,-~._---- Special City Council Meeting August 16, 2001 Page 3 Review and Comment Distribution Draft Land Use Element Map for areas 1, 3, 6, 8, 9, 10, and 11 briefly summarized as follows: 1) Oak Park Acres at James Way - reclassify from Planned Deyelopment (PO) to Community Facility (CF) reflecting the existing church, related school and off-street parking. 3) Rancho Grande/La Canada - reclassify from Planned Development (PD) to Conservation/Open Space and Planned Development combining designation (C/OS- PD), allowing 1 dwelling unit (du.) per 5 acres (enabling up to 5 units subject to PD approval). 6) Camino Mercado - reclassify the frontage of Camino Mercado from Planned Deyelopment (PD) to Mixed Use (MU-PD) with Planned Deyelopment, combining designation, except the cemetery which would be classified as Community Facility (CF). 8) FredericklALC and Williams Properties Inside and Outside .of City Limits and Sphere of Influence (SOl). ,- a) Reclassify the portion of the FredericklALC property within the City from Residential Rural (RR) and Residential Hillside (RH), the latter requiring Specific Plan to a "Specific Plan" classification without under1ying land uses prescribed. (A mapping enn,. unintentionally excluding a 2 acres portion of this ownership southwest of South Traffic Way Extension will be corrected prior to LUE adoption). b) Classify the 185 acres adjoining FredericklALC property outside the City limits but within the LAFCO approved SOl as Specific Plan Reserve, and c) Classify the 201 acre separate 'Williams Property" (Moynihan) as Specific Plan Reserve subject to LAFCO approval to include this property as part of the City's SOL 9) Valley Road Agriculture - These County, unincorporated area properties surrounded by the City should remain outside the City's Sphere of Influence and classified County Agriculture, and the nearby High School owned property within the City limits should be reclassified from Agriculture (AG) to Community Facility (CF) to reflect its' public agency ownership. 10) Farroll Avenue - The 10 acre unsubdivided, agricultural property classified as Residential Suburban (RS) with a Specific Plan required, should be reclassified as Single Family Residential Low Medium Density, (SFR-LM-PD), with a Planned Deyelopment combining designation to. encourage cluster residential planned development of approximately 25 du and including possible expansion of Soto Sports Complex or private park and recreation/ponding basin potential. - ----..--------.....- \ Special City Council Meeting August 16, 2001 Page 4 11) East Grand Avenue Mixed Use Corridor Boundaries . (and Adjoining Residential Area Density Determinations) - Retain the Single Family Residential (SFR), Medium Density classification for the subdivided, developed areas north and south of the East Grand Avenue Mixed Use (former General Commercial (GC) classified properties), except Alder. House and two adjoining lots on Alder Street. The site specific exception would be reclassified from Senior Housing (SR) and Single Family Residential (SFR) to Multiple Family Residential, Very High Density with a Planned Development combining designation (MFR-VHD-PD) (the exception being a refinement evolving from FEIRresponse to comments). Director McCants then reviewed the Planning Commission recommendations on the remainder of the Land Use Study Areas 2, 4, 5, 7, and 12, which were accomplished by separate roll call vote of the Commission: for each of the following areas and subareas: 2) Rancho Grande at Noyes Road - The 53 +1- acres composed of two parcels should be reclassified from Planned Development tqConservation/Open Space (C/OS, allowing 1 du per parcel rather than with Planned Development (PD) combining designation allowing up to 35 du maximum.) 4) Royal Oak Estates - reclassify from Planned Deyelopment to SFR-LD-PD and Conservation/Open Space, Single Family Residential Low Density with Planned Development combining designation aHowing a maximum of 20 du at 1 du per 1.5 acre, exclusive of the tree preservation easement area shown as C/OS. 5) Printz, Noyes and Oak Park Roads--Northem.Sphere of Influence (SOI)-Exclude entire SOl area outside current City limits from City's Urban Reserve and request County referral to City Council of all development proposals, subject to County LUE amendment to require minimum parcel size of 2 % acres per dwelling unit. Revised the prior proposal to retain this as 35 acres within SOl adjoining Highway 227 for potential Single Family. Residential, Low Density Planned .Development subject to annexation. 7) Village Mixed Use Boundaries and Uses-- This Land Use Study Area was discussed by geographic sub-areas and includes several controyersial property owner requests for reclassification: 7Sa) Traffic Way Hiahway and General Commercial-reclassify the General Commercial classified and GC and HC zoned area south of the Village Core area (generally south of Poole Street) to Mixed Use. 7Sb) South of East Cherry Avenue. East of Traffic Way-frontaae (Dorfman and Japanese Welfare Association)-retain the current Agriculture (AG), classification unless and until mitigation for conyersion is provided ---~_._,.,~. J Special City Council Meeting August 16, 2001 Page 5 , consistent with the proposed General Plan policies. (See Ag 1-4.2 and Ag 3-14). 7W) SinQle Family Residential Subdivision West of the VillaQe-retain SFR-MD subdivided area along Larchmont, Wilton, and West Branch between Wesley and Vernon Avenues as Single Family Residential-Medium Density. 7N) SinQle Family Residential North Side of Le Point North of the Villaae-retain as SFR-LD the Residential Rural (RR) zoned and' deyeloped lots on the hillside slopes north of Le Point Street. 7Ea) South Side of East Branch Adioining Arroyo Grande Creek at East Edge of VillaQe-reclassify from Village Commercial to SFR-MD and Village Core (VC) the properties east of junction of Crown Terrace and East Branch Streets. 7Eb) East Myrtle. East Cherry and East Cherry ~ension East of Noouera Place South of Arroyo Grande Creek. Include LiertyLane (Stillwell, Estes. et. al)- reclassify from Residential Rural (RR) to Single Family Residential, Medium Density ($FR-MD) the entire 22 acre area subject to a neighborhood development plan including infrastructure improvements (s~reets, water, sewer, drainage, parks, etc.) proYiding for agriculture buffer to southeast and Commercial/Open Space along Arroyo Grande Creek to north and east. 7Ec) Nelson Green area East of Mason and South of Nelson Streets South of Arroyo Grande Creek-reclassify from Village Commercial (VC) and Office (0), the south side of Nelson Street and east side of Mason Street to Single Family Residential, Medium Density, (SFR-MD). 12) EI Camino Real - Reclassify from Residential Suburban, Multiple Family, Office, General Commercial and Industrial, the area along EI Camino Real to Mixed Use (MU) with the clarification that the former Industrial classification would continue to be allowed or conditionally permit industrialnight manufacturing uses. Mayor Lady requested discussion on Land Use Study Area #3 - Rancho Grande/La Canada. Council and staff discussion ensued with regard to the status of the property. City Attorney Carmel cautioned and adyised the Council against designating the property as open space, allowing no reasonable development on the site, and explained that the property had a pending subdiyision map application which would continue to be processed by the City in good faith. Council Members expressed the importance of protecting important enyironmental and sensitiye biological resources and the desire for a minimum amount of dwelling units on the site. -----_..------- Special City Council Meeting August 16, 2001 Page 6 Council Member Lubin requested discussion on Land Use Study Area #7Sb. - South of East Cherry Ayenue, East of Traffic Way frontage. He recommended the Council reconsider retaining the current Agriculture classification and supported conyerting the area to single-family residential, medium density due to the residential homes and infrastructure already surrounding the property. Mayor Lady and Council Member Runels concurred with Council Member Lubin. Council Member Dickens stated that it was important that this yital agricultural resource be protected. He referred to the City's Right-to-Farm Ordinance and read portions of it for the record. He stated that if the zoning was converted because farming was inconvenient for the surrounding area, then the City should repeal the Ordinance. He asked the Council to consider continuing discussion on this land use area in order to consider additional information. Mayor Pro Tem Ferrara referred to the petitions received, which indicated far more persons in favor of preserving agriculture than deyeloping it. He stated that the sentiments of the public speakers do not outweigh the results of the survey, and that the surveys should not be oyerlooked. He felt that efforts to urbanize this parcel should not be considered as it would set a precedent. He stated he would not support conversion and asked the Council to consider other alternatives. Council and staff discussion ensued regarding the General Plan Update reyiew process, and specifically, the sequence used by the Council to discuss land use study areas and General Plan policies. City Manager Adams explained the process. Following further discussion, there was consensus of the Council on Land Use Study Are~ 7Sb to reyise the recommended designation in the draft General Plan to convert the area from Agriculture to Single-Family Residential, Medium Density. Mayor Lady called a break at 9:10 p.m. At 9:21 p.m., Mayor Lady reconvened the meeting. Mayor Lady requested discussion on Land Use Study Area 7Eb - East Myrtle, East Cherry and East Cherry Extension East of Noguera Place South of Arroyo Grande Creek, Including Lierly Lane. CouncH Member Dickens declared a conflict of interest due to property related interests and stepped ddwn from the dais. Council and staff discussion ensued regarding the designation of a conceptual neighborhood development plan for the area with a range of densities for the subject 22 acres. There was consensus of the Council to pursue this altemative. I i I I -_.._._,--_."..~ ---~ Special City Council Meeting August 16, 2001 Page 7 Mayor Pro Tem Ferrara requested discussion on Land Use Study Area 4 - Royal Oak Estates. He referred to problems surrounding the area such as slope instability, siltation issues, traffic/air quality impacts, and water supply impacts. Following discussion, there was consensus of the Council to reyise the recommendation to allow a maximum of 15 dwelling units at 1 dwelling unit per 1.5 acres, exclusiye of the tree preservation easement area shown as C/OS. Mayor Lady requested discussion on Land Use Study Area 2 - Rancho Grande at Noyes Road. He stated that the recommendation of 1 dwelling unit per parcel was not reasonable. He stated he supports the original Planned Development (PD) combining designation allowing up to 35 du maximum. Mayor Pro Tem Ferrara stated that there were not 53 buildable acres in this area. He spoke of the high liquefaction factor of the terrain 'and the accompanying risk factors associated with deyeloping the property. He suggested that the Council revisit this Land Use. Study Area after review of the Safety Element. Mayor Lady and Council Members Lubin and Runels supported the original recommendation to classify the area as Planned Development (PD) combining designation allowing up to 35 du maximum. Mayor Pro Tem Ferrara requested discussion on Land Use Study Area 5 - Printz, Noyes, and Oak Park Roads - Northern Sphere of Influence. Following Council and staff discussion, there was unanimous support to exclude the entire Sphere of Influence area from the City's Urban Reserve and to request County referral to the City Council of all development proposals, subject to County LUE amendment to require minimum parcel size of 2 1/2 acres per dwelling unit.' Mayor Lady referred to the parcels on Sunset Driye (Kapp/Karp) and Alder Street (Alder House) and supported retaining the current classifications so as to ayoid creating any non-conforming status of the parcels. The Council concurred with this recommendation. Council Member Dickens referred to comments previously made by Mr. King regarding the Vanderveen property. Council and staff discussion ensued regarding preservation of agricultural property. The Council concurred in discussing this parcel further following deliberations on the proposed General Plan policies. Mayor Lady suggested and the Council concurred to adjourn .the meeting prior to beginning consideration of the draft General Plan Update Policy Document and Elements and to defer the discussion until the Special Meeting on August 23, 2001. Special City Council Meeting August 16, 2001 Page 8 6. ADJOURNMENT At 11 :00 p.m. Mayor Lady continued the Public Hearing to a Special Meeting on Thursday, August 23, 2001, at 6:30 p.m. in City Council Chambers, 214 E. Branch Street. Michael A. Lady, Mayor Attest: Kelly Wetmore, Director of Administrative Servlcesl Deputy City Clerk It - ~~---_. ----.-.--- B.d. MEMORANDUM TO: CITY COUNCIL RICK TerBORCH. CHIEF OF POLlCE~ FROM: SUBJECT: AUTHORIZATION TO PURCHASE TWO (2) REPLACEMENT POLICE DEPARTMENT PATROL VEHICLES DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended that the City Council authorize staff to purchase two (2) replacement Police Department patrol vehicles from Downey Ford for $47,390. FISCAL IMPACT: The FY 2001-02 Police Department Budget includes $53,700 for the purchase of two (2) replacement patrol vehicles. The recommended purchase is for $47,390. Additionally, there will be approximately $5,400 for the acquisition and installation of the emergency equipment which is included in the budgeted amount. This, combined with the purchase price of the vehicles, is approximately $910 under the budgeted amount. DISCUSSION: On July 24, 2001, the City Council authorized staff to solicit bids for the replacement of two (2) Police Department marked patrol vehicles. Replacement vehicles were to be full-size sedans which comply with the California Highway Patrol (CHP) specifications for patrol vehicles. The current CHP specifications are for the Ford Crown Victoria. In that the vehicles are currently available, staff was able to obtain bids for the 2001 model. Delivery for the 2002 model isn't anticipated to begin until late October and staff has recently been informed that there is expected to be between a 2% and 4% price increase for the 2002 vehicle. Staff received bids from three (3) dealers who regularly supply police vehicles. All three submitted bids for two (2) 2001 Ford Crown Victoria Police Interceptors which comply with CHP specifications. The bids are as follows: Comoanv Cost Downey Ford, Downey, CA $47,390 Fairway Ford, Placentia, CA $50,459 Downtown Ford, Sacramento, CA $52,711 CITY COUNCIL AUTHORIZATION TO PURCHASE TWO (2) REPLACEMENT POLICE DEPARTMENT PATROL VEHICLES AUGUST 28, 2001 PAGE 2 Mullahey Ford is not able to procure the 2001 Police Ford Crown Victoria and, therefore, was not able to submit a bid. All bids include a 3 year, 36,000 mile warranty (the Police Department currently participatesjntheFord . Quality Fleet Care maintenance program). Downey Ford was the low bidder. The Police Department has purchased patrol vehicles from Downey Ford in the past and has found them to be highly reliable. Additionally, Downey Ford will drop off the vehicles to HiStandard in Orange, CA, who does the equipment conversions from the old vehicles to the new patrol units. The budgeted amount also includes the acquisition of new emergency light bars and the installation of emergency equipment, including the light bars, sirens, protective screens, radios, secured weapons racks, in-car video systems, etc. Upon factoring in the acquisition and installation of the emergency equipment (approximately $5,400), the total cost to purchase and equip the new patrol vehicles is approximately $910 under the amount budgeted for the vehicles. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Reject bids and direct staff to solicit additional bids; - Reject bids and provide further direction to staff; or - Do not approve staff's recommendation. Attachment I I I _. -------..----- ~ "C od' (\) "C od' od' (f:) ~ ~ . ...-I (I) 0 . od' (f:) .,-\ 06 ('i) (I) .. 0 ('i) . . ~ ts-I 0'\ Q) Q) . \D lO 0 ~ \D -a 0 N r- lO ...-I Q) (\) ~ 0 , .M 0'\ ... ('i) r- ~ .,-\ ~.&J N 0 ~,...-I ...-I ... ... 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(f) ~.,-\ ...-I .,-\ ~ ~~ , r4(t'. ~ .,-\ ~ r- O::/. o~ P-*o rt .. 0 "C .. ...,...\ .. 6 .. (\) ~(:) ~ ~ ~ ~ .. Q) ~ Q) .. Q) ,... .. (I) "C ~ ~6i' ~ t:D ,... - ~ ~ ~ N .r\ ( 0 ~ ~ ~"C .. ~ "C .,-\ - P-* ~ (\) ~ D \ p.Q) .g 0 . (\) Q)~ ~ ~ 0 r4 0 ~ (:)~ ~ (\) 6 6 r-' ~ ~ ~ r-' (:) ';;:>' r-' ~ P-* .. (\) ~ (I) 0' .,-\ .. a ~ ~ .. ~ Q) ~ ~ ~ 0 0 (\) e 0 .,-\ r-' ~.'-\ 0 ~ .. o~ .r\ -0 0 .~ ~ .,-\ ~ ~ ~ .,-\ P-* 0 ~ ~ .,-\ B ~ ~~ p. 0 ';;:>' ~ ~ (\) ~o .,-\ ts-I .,-\ ~ 0 ? ~6 ~ ~ 0 ...-I ~ ~ ~ 0 .,-\ 6~ (I) 0 0 D 0 (I) r4 (\) '" ~ b .,-\ Q) (:) N 0 (:) (:) ~o Q)~ t~ r4 r4 t:D ~ ~ ~ ~ . .,-\ r4 ~ ~ (I) 0 ~Q) 0 ~ . ~r-' ~ ...-I \ 0 r-' 0 ts-I rt \r-' .. -- \ \ . ~~ \ \ -- \ 8.e. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION ANDtJf FACILITIES SUBJECT: CONSIDERATION OF APPROVAL OF FIVE CITIES YOUTH BASKETBALL AGREEMENT DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended the City Council approve the Parks and Recreation Commission's recommendation to extend for an additional two years the operating agreement for management of the Five Cities Youth Basketball Program between the City, Five Cities Youth Basketball, and the San Luis Obispo YMCA. FUNDING: This program is entirely funded by registration and sponsorship fees. The City collects approximately $50,000 in registration fees. In Fiscal Year 2000-2001, the City covered its operational costs of $26,969 for the program and refunded Fiye Cities Youth Basketball $16,969 in fees collected. This program recovers 100% of operational and administrative costs. The San Luis Obispo County YMCA collected approximately $20,000 in sponsorship fees that were used for supplies, photography and administrative costs. In the event that expenditures exceed revenues, any shortfall will be reimbursed by the Five Cities Youth Basketball Association. DISCUSSION: In July of 1999, the City entered into a two year agreement with the Board of Directors of Five Cities Youth Basketball, San Luis Obispo County YMCA, and the City of Pismo Beach to jointly operate this program. On June 24, 2001, a letter was received by Board President Vard Ikeda requesting the City continue operating this program for an additional two years (Attachment 1). During the 2000-01 season, approximately 138 teams and 1300 children participated in this program. The cities of Pismo Beach and Grover Beach are parties to the current agreement. Due to limited involvement by these agencies, the revised agreement (Attachment 2) is between the Five Cities Youth Basketball Association, San Luis Obispo County YMCA and the City of Arroyo Grande. Representatives of the three remaining agencies meet monthly to discuss program issues and areas of responsibility for the upcoming season. The Parks and Recreation Commission discussed this proposal at their meeting held on August 8, 2001. By a 5-0 vote, they recommended that the City Council extend the agreement for program operation. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve the recommendation of the Parks and Recreation Commission; - Modify and approve the Commission's recommendation; - Do not approve recommendation; - Provide direction to staff. Attachments: Attachment 1 Letter from Vard Ikeda Attachment 2 Draft Agreement ------------------------- _._~-~...._-- :~; --~.. J '. . " .,;~;/-.~i';'l:;,t\,}} ...;. f:;i(!~i..7;i1';,:7i,t.~Ch1j 1 nrve . C:,fleS.~eBtbBl!s~eJ;Do'f . .': "::',:'-::-> ...,' . "'" - .-:-';:. "',:: ",~; " . .-::\':,:;tt.:....!,_:~';:.\:.';: ',_ . ,:~~\ .,;\: .(:,' : ,,:./. :.", " ,"~<~:::~.,,:;:<:: ;>i..., ,0",:.", ~_ ",:. ~'~ " June 24, 2001 To Whom It May Concern: After a discussion and a unanimous vote by Five Cities YouthBasketbaU Board of Directors (Parent Advisory Board), it is our wish to continue/extend the relationship we have had with the City of Arroyo Grande Parks and Recreation Department for a period of two more years. Everyonei,. the. Parks and ~r~on Depa~t.office has beeR'~mely accommodating ~nd it has trulY ~h a pleasure f() worl<with them. .. Thank you, !kp Yard Ikeda, President Five Cities Youth Basketball VI:km ,- - -~'-_.- ~., -~~_.,.... Attachment 2 AGREEMENT FOR THE OPERATION OF THE FIVE CITIES YOUTH BASKETBALL LEAGUE THIS AGREEMENT is made and entered into this day of 2001, by and between the CITY OF ARROYO GRANDE, a municipal corporation of the State of California ("City"), FIVE CITIES YOUTH BASKETBALL, a non-profit unincorporated association ("FCYB"), and the SAN LUIS OBISPO COUNTY YMCA, a non-profit California corporation formed under the laws of the State of California ("YMCA"). The parties to this Agreement shall hereinafter collectiyely be referred to as the "PARTIES". RECITALS WHEREAS, FCYB and the YMCA haye requested that CITY oyersee the management and operation of the Five Cities Youth Basketball League ("Basketball League"), with the support and partnership of FCYB and YMCA; and WHEREAS, at its July 27, 1999 meeting, the City Council of the City of Arroyo Grande approved the concept of forming a partnership with FCYB and YMCA for the operation of the Basketball League; WHEREAS, on September 28, 1999, the City of Arroyo Grande entered into an Agreement with FCYB and YMCA for the operation of the Five Cities Youth Basketball League; and WHEREAS, the FCYB has requested renewing this agreement for an additional two year term. 1 -~---"._.~--_._---_.- NOW, THEREFORE, the PARTIES agree as follows: 1. The recitals of this Agreement are true, correct and incorporated herein. 2. The PARTIES shall manage and collectiyely operate the Basketball League, with the breakdown of duties as follows: a. CITY OF ARROYO GRANDE - facility reservations (scheduling facilities for league use); recruiting, training, and scheduling volunteer officials; recruiting, training, and assigning site staff supervisors; scheduling games and practice times; and receiving and managing registration reyenues. b. YMCA - recruiting and training coaches; fingerprinting of volunteers; purchasing program supplies (including, but not limited to, photos, awards and balls); and providing insurance. c. CITY OF ARROYO GRANDENMCA (SHARED) - promoting and publicizing the league; the post-season tournament and post- season celebration; proYiding representatives to the Parent Advisory Board; overseeing and implementing registration of participants; and forming teams. d. FCYB PARENT ADVISORY BOARD - obtaining sponsors; assisting with registration; assisting with formation of teams; assisting with recruitment of coaches and officials; and maintaining the Basketball League's accounts, including the Reserve Fund. 3. FCYB shall be responsible for maintaining an adequate reserve Fund to pay for all unforeseen costs necessary to meet the expenses of the Basketball League, 2 ---.-~_.,---_._--- "'_..._._---~ including but not limited to the following: CITY staff and administrative costs, YMCA staff and administratiye costs, gym rental, printing costs, uniforms, equipment, photos, and awards. Anv shortfall in necessary funds shall be the sole responsibility of FCYB. 4. The PARTIES shall deyelop and approve by-laws, which will more specifically identify their duties and roles, as well as other requirements of the Basketball League. The by-laws shall not be adopted unless separately approyed by all PARTIES. IN WITNESS WHEREOF, the parties. have executed this Agreement on the date and year first hereinabove written. CITY OF ARROYO GRANDE FIVE CITIES YOUTH BASKETBALL By: By: Daniel Hernandez Director of Parks, Recreation & Facilities Its YMCA By: Its 3 - ------. --"- 8.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER $ SUBJECT: CONSIDERATION OF APPROVAL OF PUBLIC WORKS FIELD DIVISION FEES AND SERVICE CHARGES DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution approving the 2001-02 Public Works Field Division Fees and Service Charges. FUNDING: Services provided to other public agencies are charged in accordance with the attached fee schedule. Last year these fees and service charges generated approximately $46,500. Historically, the fees and service charges generate approximately $18,000 per year. The past two (2) years have been exceptional, generating considerably more than historic amounts. DISCUSSION: Attached is the updated Schedule of Fees and Service Charges for the Public Works Field Division to assist other public agencies and for cost recoyery to damaged or vandalized City property that may occur during the fiscal year. The Public Works Field Division provides assistance to public agencies on a non-priority basis. City work is scheduled ahead of the work performed for other agencies, unless the request is a result of an emergency. For example, the County of San Luis Obispo may call and request the use of the City's Vactor truck and an operator to unclog a troublesome storm drain in the unincorporated area. These fees and service charges include the City's indirect cost as set forth in the City's adopted Cost Allocation Plan. This year the indirect cost rate and medical, dental, and vision costs increased slightly, but the average. salary of maintenance workers in the Public Works Department decreased. This occurred because of a maintenance worker II resigning and a maintenance worker I being hired in his place. These factors kept the average cost per hour at $30.00 and the overtime rate at $38.50. Equipment costs per hour are being raised due to increased fuel and maintenance costs on most of our big vehicles and equipment, such as the cat loader, crack sealer, paver, grader, brush chipper, j j Vactor, dump trucks, backhoes and service trucks. The cost of operating the following described eight (8) pieces of equipment remained the same as last year: the pickup trucks, Cat generator, 6" trash pump, paint striper, concrete saw, air compressor, grinder and the 5-ton roller. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation and adopt Resolution; - Do not approve staffs recommendation; - Modify staffs recommendation as appropriate and approve; or - Provide direction to staff. I I ~~~-_.._-- --~ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDe'ESTABLISHING SPECIFIED FEES FOR PUBLIC WORKS FIELD DIVISION. SERVICES WHEREAS, the City Council has established fees for services furnished by, or on behalf of the City of Arroyo Grande; and WHEREAS, due to the effects of inflation and other factors, some of said fees are no longer adequate to equitably compensate the City for the costs of providing certain field services; and. WHEREAS, the City wishes to recover the cost of field services furnished by the City; and WHEREAS, the City Council 'has duly considered, at a regularly scheduled public meeting, the question of whethertoe$tablish fees and charges:forsuch services based on the estimated amount thai is required to compensate the City ,for providing ,such services; and WHEREAS, at said meeting the City Council has duly considered all oral and written presentations that were made in respect to the proposed fees; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that the schedule of fees entitled "CITY OF ARROYO GRANDE PUBLIC WORKS DEPARTMENT FIELD DIVISION, FEE AND SERVICE CHARGES" attached hereto as Exhibit "A" and incorporated herein is hereby approved and adopted. On motion of Council Member , seconded by Council Member I and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of August 2001. -~ ---.--- RESOLUTION NO. Page 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY -~ Exhlltlt A PUBLIC WORKS DEPARTMENT Field Division Fee and Service Charges August 2001 LABOR COSTS: Computed = (monthly wage x 12 months + 26 periods + 80 hours = hourly wage) Hourly wage x 24% (fringe benefits) + $3.50 (medical, dental, vision) = direct labor cost per hour + 18.87% indirect cost rate = billing rate DURING WORK HOURS Average Cost = $30.00 per hour DURING AFTER HOURS: (1.5 x hourly wage rate) less benefits Average Cost = $38.50 MINIMUM CAU..-OUT RATE: (2 hours at 1.5 hourly wage rate) EQUIPMENT COST Pickup Trucks - $8.00 per hour Service Trucks - $35.00 Backhoe - $35.00 per hour per holir PW-4 PW-34 PW-45 PW-16 PW-40 PW-32 PW-41 PW-24 PW-42 PW..33 PW-52 PW-29 PW-44 PW-36 PW-9 PW-1 CAT Generator .; Loader - $55.00 per hour 6" Pump - $16.00 per hour $75.00 per hour PW-282 PW-38 PW-140 Dump/Flat Bed Truck Crack Sealer - $40.00 per hour Sewer Vacuum/Jet Truck 5-7 yards $40.00 per hour $95.00 per hour 'PW-19 PW-27 PW-50 PW-24B PW-51 Paver - $60.00 per hour Grader - $55.00 per hour Chipper - $40.00 per hour PW-46 PW-14 PW-111 Paint Striper - $60.00 per hour Concrete Saw - $11.00 per hour Air Compressor / $14.00 per hour PW-47 PW-103 PW-243 Grinder - $24.00 per hour 5- Ton Roller - $21.00 per hour PW-154 PW-12 MATERIAL COST: (cost plus tax) Concrete - $68.00 yard Class" Base - $10.00 ton Sand - $5.00 ton AlC - $31.20 ton _J ~,,-- 8.g. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AND ~ FACILITIES SUBJECT: CONSIDERATION OF ADOPTION OF RESOLUTION TO APPLY FOR GRANT FUNDS FROM ROBERTI.z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended the City Council adopt the attached resolution authorizing staff to apply for grant funds from the Roberti-Z'berg-Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000. FUNDING: The adoption of the resolution is a requirement for the grant process, allowing the City to apply for grant funds from the Roberti-Z'berg-Harris Urban Open Space and Recreation Program. DISCUSSION: Funds received will be earmarked for use in the development of Rancho Grande Park. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation and adopt resolution; - Modify staffs recommendation; - Reject staff's recommendation; . Provide direction to staff. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE APPLICATION FOR GRANT FUNDS FOR tHE ROBERTI-Z'BERG- HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAR AIR, AND COASTAL PROTECTION BOND ACT OF 2000 WHEREAS, the PEOPLE OF THE State of California have enacted the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 which proYide funds for the Roberti-Z'Berg-Harris Open Space and Recreation Program; and WHEREAS, the Legislature of the State of California has enacted the Roberti-Z'Berg- Harris Open Space and Recreation Program, which proYides funds to certain political subdivisions of the State of California for acquiring land and for developing facilities to meet recreational needs; and WHEREAS, the California Department of Parks and Recreation has been delegated the responsibility for the administration of the grant program, setting up necessary procedures; and WHEREAS, said procedures established by the California Department of Parks and Recreation require the Applicant's Goyeming Body to certify by resolution the approval of the Application before submission of said Application to the State; and WHEREAS, the Applicant will enter into a Contract with the State of California for the Project; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby: 1. Approyes the filing of an Application for local assistance funds from the Roberti- Z'Berg-Harris Urban Open Space. and Recreation Prog.-am under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000; and 2. Certifies the City has or will haye sufficient funds to operate and maintain the Project; and 3. Certifies that City has reYiewed, understands and agrees to the General Proyisions contained in the Contract shown in the Procedural Guide; and 4. Appoints the Director of the Parks, Recreation and Facilities Department as agent to conduct all negotiations. execute and submit all documents including, but not limited to, applications, agreements, payment requests and other actions, which may be necessary for the successful development and completion of the Project. I I -----. ...._-- - ..- -"-----.._--_.-- ."--'-~ ~--._'-----~ _____J RESOLUTION NO. PAGE 2 On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this day of ,2001. MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE,DIR~CTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY . 9.8. MEM9RANDUM TO: CITY COUNCIL FROM: ~ ~, KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR I ROB STRONG, AICP, 2001 GENERAL PLAN UPDATE AND EIR r CONSULTANT SUBJECT: CONTINUED PUBLIC HEARING - POLICY DOCUMENT AND ELEMENTS DATE: AUGUST 28, 2001 RECOMMENDATION: The City Council conducted 3 public hearings on July 31, August 16, and August 23, and continued its discussions of draft General Plan Update objectives and policies to August 28, 2001. Staff recommends that the Council proceed element by element wit~ the Planning Commission recommendations outlined in the July 31st and August 16 agenda reports, in the following order: 1) CirculationlTransportation Element 2) Agriculture, Conservation and Open Space Element 3) Fringe and Urban Area Land Use Element 4) Housing Element 5) Economic Development Element 6) Parks and Recreation Element 7) Safety Element 8) Noise Element If time permits, the City Council can also review the Draft EIR, agency and public comments received, Final EIR responses and significant impacts. The Mitigation and Monitoring Program, Statement of Overriding Considerations and Findings Resolution for General Plan Update adoption will be distributed for consideration at the September 11, 2001 Council meeting. -~-..~--- 10.8. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER,d8" SUBJECT: CONSIDERATION OF APPROVAL OF CONSULTANT CONTRACT AMENDMENT FOR THE EL CAMPO ROAD/ROUTE 101 PROJECT STUDY REPORTS (PSR) DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended the City Council: A. approve and authorize the Mayor to execute the consultant contract amendment; and, B. allocate an additional appropriation of $71,223 from the Transportation Facility r/'-=""' Impact Fund for the EICampo Road/Route 101 Project Study Report. FUNDING: The FY 2001/02 projected year-end fund balance of the Transportation Facility Impact Fund is approximately $1,825,540. This $71,223 allocation will bring the year-end fund balance to $1,754,317. If additional funding is procured from the San Luis Obispo Council of Governments (SLOCOG), only $39,290 will be needed from the Transportation Facility Impact Fund. DISCUSSION: On March 23, 2000, the City Council authorized the distribution of the draft EI Campo Road/ Route 101 PSR for public review and comment. The draft PSR was made available for review at City Hall and the South County Library. The public comment period for the draft PSR ended on July 28,2000. On September 14,2000 a Project Development Team (PDT) meeting was held to discuss the comments received. It was determined that in order to adequately address all of the comments, additional services would be required from the Consultant including reconfiguration of the Grand Avenue off-ramp, additional traffic counts, and additional attendance at meetings. Staff negotiated a contract amendment in the amount of $32,005 with the Consultant for the services necessary to finalize the report and obtain Caltrans approyal. During the time staff was preparing to bring this augmentation request to the Council for i I ___~__~__..____.m_ J CONSULTANT CONTRACT AMENDMENT FOR THE EL CAMPO/ROUTE101 PSR AUGUST 28, 2001 PAGE 2 consideration, staff was contacted by SLOCOG to discuss the possibility of including an additional alternative to the PSR. SLOCOG stated that this alternative would provide regional connectivity by extending EJ Campo Road as a frontage road along Route 101 eventually connecting to Valley Road and Fair Oaks Avenue (see attached exhibit). The exact location of the interchange and configuration (e.g., hook on and off ramps or a diamond interchange) would be determined during the course of the study. Because of this regional connectivity, SLOCOG has expressed interest in contributing toward the cost of including this alternative in the PSR. The consultant provided the City with an estimate of $48,180 to include this alternative in the PSR. These costs include additional mapping services, traffic modeling, environmental assessment work, and right-of-way services. Staff contacted SLOCOG and Arroyo Linda Crossroads (ALC) owners requesting each share in the cost of these additional services at the same percentages they contributed to the original contract. ALC forwarded a letter to the City stating that it is prepared to contribute toward completing the current PSR. However, ALC is not prepared to contribute towards the additional alternative. SLOCOG staff stated that it would present the augmentation request to its Board once action had been taken by the Arroyo Grande City Council. Based on these responses, it is proposed the augmentation be funded as follows: Contribution on Contribution to Contribution to add Original Contract Complete Current PSR Additional Alternative Arroyo Grande $ 52,030 (49%) $ 15,682 (49%) $ 23,608 (49%) SLOCOG 25,000 (23%) 7,361 (23%) 24,572 (51%) ALC 30.000 (28%) 8.962 (28%) 0 (0%) Total $ 107,030 (100%) $ 32,005 (100%) $ 48,180 (100%) If additional funds are procured from SLOCOG, $15,682 will be needed to complete the current PSR. If funds are not procured from SLOCOG, $23,043 will be needed. If additional funds are procured from SLOCOG, $23,608 will be needed to add the t additional alternative. Iffunds are not procured from SLOCOG, $48,180 will be needed. I I Based on Council direction, staff will instruct the Consultant on how to prepare a final draft PSR for Council consideration and adoption. Once the PSR is approved by the Council and Caltrans, staff will work with SLOCOG to secure funding for the Project Report, the next project development step. The Project Report will select a preferred alternative, identify detailed environmental impacts and final right-of-way requirements, and will allow the City to apply for final design and construction funding. Additional Council input and public comment will be part of the Project Report process. _._-~.__....._..- CONSULTANT CONTRACT AMENDMENT FOR THE EL CAMPO/ROUTE 101 PSR AUGUST 28, 2001 PAGE 3 AL TERNA TIVES: The following alternatiyes are provided for the Council's consideration: - Approve staff's recommendations; - Do not approve staff's recommendations; - Modify staff's recommendations as appropriate and approve; or - Proyide direction to staff. Attachment: 1. Exhibit illustrating additional alternative for EI Campo Road/Route 101 PSR -" --- -------- --- ---- -- -- 1.1.8. MEMORANDUM TO: CITY COUNCIL FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR I ~At. BY: KELL YHEFFERNON, ASSOCIATE PLANNER SUBJECT: PRE-APPL,ICA TION REVIEW CASE NO. 01-G04 TO CONSTRUCT A MIXED-USE DEVELOPMENT; SOUTHEAST CORNER OF EAST GRAND AVENUE AND COURTLAND STRBET; E.F. MOORE & CO. DATE: AUGUST 28, 2001 RECOMMENDATION: Staff recommends that Council review the aboye-referenced projed and proYide direction and comments to the applicant. FUNDING: No fiscal impad. BACKGROUND: The proposed project is to construd a neighborhood shopping center and residential apartments on a 3.8-acre site located on the southeast comer of Grand Avenue and Courtland Street. The projed would include a Longs Drug Store, in-line retail shops and two apartment complexes as shown in the table below: PROJECT STATISTICS No. of Units Square Parking Parking Footage Required P ed Drugstore nla 18,000 72 96 Shops nla 4,000 16 21 Subtotal: nla 22,000 88 117 Apartments (two 60 36,000 90 88 complexe. of two. .torle. each) Total: 60apts~ 58,000 178 205 - - -.--.-.--.. __.~_.__.~-f. The Planning Commission considered a similar project as a pre-application at three regularly scheduled meetings oyer the past sixteen (16) months (reference Attachments 2 - 4 for Planning Commission meeting minutes). The project included four (4) commercial buildings totaling 34,600 square feet with 174 parking spaces (reference Attachment 6 for project plans). The shopping center was to include a drugstore, seyeral small retail shops and a sit-down restaurant. Planning Commission comments focused on issues of architectural design, traffic impacts, parking, screening, location of buildings in relation to East Grand Ayenue, and streetscape features. DISCUSSION: Based on Planning Commission comments and design concepts considered as part of the East Grand Ayenue Master Plan, the applicant reyised the previous project as follows: 1. Included a residential component; 2. Reduced the amount of commercial square footage; 3. Relocated the driveway access from East Grand Ayenue further away from the Courtland Street intersection; and 4. Placed the commercial buildings closer to East Grand Avenue. Under the current General Commercial (GC) zoning district and land use designation for this property, an approyed Specific Plan would be required to allow a mixed-use deyelopment. The proposed Land Use Map and text included as part of the General Plan Update, howeyer, conceptually supports this type of mixed land use with an approyed Conditional Use Permit. Depending on when the project is submitted relative to updating the Deyelopment Code for consistency with the new General Plan, other applications may be required (such as a General Plan Amendment to change the residential portion of the project to Multi-Family, and a Development Code Amendment to increase the density). Attachments: 1. Location Map 2. Planning Commission Meeting Minutes of April 4,2000 3. Planning Commission Meeting Minutes of November 21, 2000 4. Planning Commission Meeting Minutes of February 20, 2001 5. Project Plans (current submittal) . 6. Project Plans (preYious submittal) -- - ---------- -.JLJ ATT ACHMENT 1 ] AVE. ~D:D JD~D,:[- .-. - "IT-'''- -~5~ J"""" . i'C . GC. -, .S I I!..."."- '''''- ~ _.... ...... . ., .,:.L CJlS/'ro ... ft.. Hf= 'Tf~ Q LJ ., ~ _ ~-T' :-- l ~ :. __ ~ I 418 C.s. . 111 I -.if! -f 1-- ~I J; .' . : 1;_ I T 1 ~c J ~ - . . J~ . . ':- ~ ~I E aIE ' _ .... "7 <=IT' I II /11 J" - · soro SPCRTS aH'I-OI i.,. F- '- I- I 'bi~ PF ~tp '=T ! ~ tI - "f I H';' I T ~ . :'>,ftJ'l"" I .- I 1 . \ l..... t:: - , ~ " . ~ '\ ..... I- == .,~ "..,' 0' 0 ;. . " - 1----- . \I I~~ _ ,rr -\ u J tID ~_L """""'" " -iE " I-/""" ~ ~ 1-- :::: 1-..... L-o I- I- l- I " ..... . fR1...... ......,. " .. t:o ..... . ~ '" .... ~ ~~~ , ,T IT iTI"'" '"'1 __ __ 1= =:;: I-~ II I ~ 7'- 1\ /..... I- r ~ ....~ t- NORTH . - 1 m ...- · . < ~ ~ l I- ocOtNO If- IIIII-~ I- 'i:,L H"'F / 11 'I 'F).' ~= SCHODLI .... ~ . ......U. .... ;: *.~.1bD ~ .1,,1,(1 , ARROYO GRANDE PLANNING COMMISSION A TT ACHMENT 2 MINUTES APRIL 4, 2000 PAGE 10 RESOLUTION NO. 00-1741 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY ARROYO GRANDE APPROVING A ONE-YEAR TIME EXT ON FOR VESTING TENTATIVE TRACT MAP, 2207, LOCATED TH OF ORCHARD AVENUE APPLIED FOR BY JH LAND PARTNE P, L.P. Commissioner London seconded the mo . With the following roll call vote the Planning Commission was not able to come to any decl ROLL CALL VOTE YES Commissioner Costello YES Commissioner Keen NO Commissioner London NO Acting Chair Parker ABSENT Chair Greene B. PR~-APPLlCA TION CASE NO. 99-012; LOCATION - 1406 GRAND AVENUE; APPLICANT - TED MOORE Kelly Heffernon, Associate Planner,. presented the staff report to the Planning Commission, and explained the proposed project. Acting Chair Parker stated that Chair Greene, who was absent from the meeting, had submitted his comments on the proposed project in writing, and asked that they be entered into the record. Commissioner Keen was concerned when he was looking at. the submitt~d plans that the Courtland Street extension did not line up correctly with the street on the other side of Grande Avenue. Was this just the way the drawing looked or was it the way it was going to be? Ms. Romano stated that it was just the way it looked on the drawings and that the street did line up. ,- Commissioner Keen stated that the plans indicated that some of the roofs were 33 feet in height. The ARC did not comment on this and he wondered if' this was going to be the height on the finished project? Ms. Heffernon stated that when the formal Conditional Use Permit was considered, this would be addressed and the Development Code standards would be adhered to. , , i ---..------------- -- _._-~---_.._.- I ---- -_.__._-~------ ~-~ I ARROYO GRANDE PLANNING COMMISSION MINUTES APRIL 4, 2000 PAGE 11 Commissioner London asked if the residence on the property would remain and how would anyone drive in and out of the residence? Also, even though the ARC recommended that the drive-through be removed it did not appear to Mr. London that the applicant had done this. Mr. London asked if the Development Code had any specifications for drive-through restaurants? Ms. Heffernon replied that the residence would remain on the property. Secondly, the applicant has not revised the plans at this time and the Development Code has specifications for drive-through restaurants in Section 9-11.080. Acting Chair Parker asked: . If this project needed a traffic study before it could come back to the Planning Commission? . Who determines what kind of trees are planted and who is responsible for the cost? . She was concerned that Building D was the only building which showed a trash enclosure next to it. Don't all buildings need to have a trash enclosure? . Would there be any property loss when Courtland is lined up to connect across Grand A venue and will this change the floor/area ratios? , . Would the customers have to cross the drive-through area in order to enter the restaurant building? Ms. Heffernon replied that: . The applicant would have to have a traffic study done. . The Parks and Recreation Department would determine the types and number of trees to be planted in the easement. . As far as she could determine, there would not be any significant loss of property when Courtland was lined up. The applicant. would have to dedicate a right of way for Courtland, however this would still be the applicant's property. This would all be taken into consideration when the applicant filed the Conditional Use Permit application. . Ms. Heffernon stated that she was not sure how the final site plan would look. Ted Moore, developer of the project spoke to the Planning Commission further explaining his project. He gave the following answers to some of the questions that the Planning Commission had raised: . The Courtland Street extension was a "misdraw" on the plans and there are five to ten feet dedicated for the street. . The residence that now exists on the property now will be removed. . As far as some of the architectural features and color, the developer is very flexible. The towers were used to' break up the "monolithic" look of the buildings. - -- --_,~----,_,_,~~_,--.'---"'-'- -'--"-~'~-"-,- "--'- .--- ARROYO GRANDE PLANNING COMMISSION MINUTES APRIL 4, 2000 PAGE 12 . The developer has not found a tenant for the drive-through restaurant at this time. If the drive-through is a major issue, he asked the Planning Commission to let him know now. Commissioner London had the following comments: . This is the Ugateway" to the City of Arroyo Grande. He would like to see some kind of an upscale restaurant at this location rather than a fast food restaurant. Commissioner Keen had the following comments: . There is a 30-foot height limit in the Development Code and the tower height as shown on the plans is 33 feet. . He is very concerned about the fast. food restaurant especially the driveway in that location. One of the reasons is that they will want to use their corporate logo and. it would not match the rest of the shopping center. He wants to see the restaurant match the other buildings. . If there had to be a fast food restaurant, he W04'd rather see it located on pad B so that the driveway goes between the two properties. This would move it away from the corner. . He likes the looks of the project and the buildings. . He discussed with the applicant some alternative ways of placing the project on the land to move it forward so the parking would not be so prominent in the front. Mr. Moore stated that the Longs Corporation would not be in favor of this project unless it was configured this way on the property. He did not feel that there was an alternative way to place the project. If the project is turned the parking lot is too shallow plus the project would be facing away from Grand Avenue. Mr. Moore stated that he is willing to do whatever he can with landscaping, etc. to soften the look of the parking lot. Mr. Keen stated that he is concerned that when the trees grow and start blocking the signs on the stores they will be cut down. Commissioner Costello had the following comments: . He is also concerned about buildings that sit back off Grand A venue and have a large parking area in front of them. He felt that this idea could meet with some opposition. . He had some concerns about how the traffic would flow with regards to the commercial vehicles loading and unloading merchandise. Mr. Moore explained how the traffic flow was configured and the explanation satisfied Mr. Costello's concerns. --.- - - --~-- ----- ---~,----~-_.--_._.-.-~-,~"-~ ---._------ ARROYO GRANDE PLANNING COMMISSION MINUTES APRIL 4, 2000 PAGE 13 . Mr. Costello again stated that the fact that the building sits so far back on the lot might be a major drawback. Mr. Costello encouraged Mr. Moore to read Chair Greene's letter. . Mr. Costello agreed with Commissioner Keen that moving the fast food restaurant to the other side of the development was a good idea. Mr. Moore discussed some of the concerns mentioned in Chair Greene's written comments. Mr. Keen reiterated that he was still opposed to having a drive-through in the front of the project. DISCUSSION Acting Chair Parker stated that David Sachson had not received a letter thanking for his tenure on the Architectural Review Committee. After a brief discussion the lanning Commission directed staff to write a thank you letter which could be signe y them and sent to Mr. Sachson. ,V. MMISSION ITEMS AND COMMENT VI. COMMUNITY D LOPMENT DIRECTOR COMMENTS AND FOLLOW-UP REPORTS VII. ADJOURNMENT On motion of Commissioner Keen, seconded by Commissioner London the meeting was adjourned at 10:00 p.m. to the next s eduled meeting on April 18, 2000. ATTEST: Kathleen Fryer, Commission Clerk Nanci Parker, Vice Chair AS TO CONTENT: Kerry McCants Community Development Director -- ~. ~-- ~~-_._- ..--- _.- ------_.- ~~ ARROYO GRANDE PLANNING COMMISSION A TT ACHMENT 3 MINUTES NOVEMBER 21, 2000 PAGE 11 III. NON-PUBLIC HEARING ITEMS III. A PRE-APPLICATION 99-012; LOCATION - 1405 EAST GRAND AVENUE; APPLICANT - TED MOORE, E.F. MOORE & COMPANY Kelly Heffernon, Associate Planner, presented the staff report as follows: The Planning Commission reviewed this project as a pre-application last April, and discussed applying some of the features found in the Village Design Guidelines to the project, such as placing the buildings closer to Grand A venue with parking to the rear, modifying the architectural design to move away from the mission style commonly seen on Grand, and eliminating the fast food restaurant from the street corner. Similar to the previous submittal, the applicant proposes to construct four commercial buildings, including a, longs Drugs Store as the anchor. It is uncertain what type of commercial businesses would occupy the other 3 buildings, but the drive-thru originally shown for building "c" has been eliminated. Other modifications can be seen in the architecture, which has been modified to reflect some of the historical characteristics of the Village; the total floor area, which has been reduced by approximately 1 ,200 square feet; the pedestrian orientation, by including plaza areas in front of the buildings on Grand Avenue. A Conrieptual Landscape Plan has also been prepared. Except for the height, which is shown to exceed the maximum by 3 feet in some places, the proposed project meets all relevant site development standards. The project afso provides 35 parking spaces in excess of what the Development Code requires, allowing the flexibility of locating a restaurant in the shopping center. Being that this is a pre-application, staff recommends that the Planning Commission review the project plans and provide direction and comments to the applicant. The Commission should know that the formal CUP application has been submitted and reviewed by the Staff Advisory Committee. Any suggested changes tonight will be incorporated into the CUP plans. Acting-Chair Parker asked if the applicant would be responsible for undergrounding the utility poles on East Grand Avenue. Ms. Heffernon stated that this project would be responsible for placing some utilities , underground. She informed the Commission that this subject had been discussed at the November 21st SAC meeting. Acting-Chair Parker opened this discussion to the public. Ted Moore, applicant, spoke to the Planning Commission and stated that as the Commission would recall, when he had previously presented this project to them, they had had several suggestions and comments that he was asked to incorporate into his plans. Because Chair Greene was not at the meeting, Mr. Moore had met with him on a separate ocoasion and discussed this, project. Mr. Moore stated that Mr. Greene had not liked the architectural style and so this had been changed to look more like the "village" style that Mr. Greene had suggested. Mr. Moore stated that he had eliminated the "drive",thru", ~ast food restaurant from the project. The buildings in the front of the project will be for multi-tenant use. He stated that he does have some "better" restaurants interested in coming into the project. He said that he had pulled the I?Ulldings back to create public spaces and plazas on the street side where he could put fountains or public art. He felt that this could be a very nioe "gateway" area to the -_.__._---..~-- _.~-~ ARROYO GRANDE PLANNING COMMISSION MINUTES NOVEMBER 21,.2000 PAGE 12 project. He stated that he could have outdoor seating for a restaurant in this area as well. There are also walkways coming into the project from East Grand Avenue and one that goes through the entire project. There is also access off of Courtland that would service pedestrians coming from Berry Gardens. Mr. Moore stated that he has also looked into screening the parking lot as much as possible by using more landscaping. There will be low hedges along the street and since the property actually drops down from East Grand Avenue, this will help with the screening as well. Mr. Moore discussed, and asked the Planning Commission to please read, the comments he had submitted on the proposed design,!verlay for East Grand A venue. Mr. Moore stated that, with this project, he had tried to give the City everything in terms of the essence of what it is trying to do with the overlay in terms of upgrading the quality of what is in the area now. He did not put the parking in the back because he did not believe it was a good idea in this location. Commissioner London stated that he liked the project better than the original submission. With regards to the IIviewscapen from the southern and eastern elevations, will. there only be a stucco wall? Mr. Moore discussed how this could be changed if the Planning Commission would prefer it. Commissioner Keen stated that he was also concerned with having a long blank wall in this location. He said that he would like to see something done to soften it until trees and vines could grow enough to cover it. Mr. Keen explained that he had driven through the Marigold Shopping Center in San Luis to look at the metal roofs and was disappointed to see that they were very faded. He also noticed that the awnings over the walkways had no fascia and he thought it looked very unfinished. He wanted to make sure that this project was not finished in the same way. Mr. Keen stated that he was very glad to see that the fast food building had been removed. He said that he noticed that there was a decorative sidewalk coming from Building B. He commented that the decorative sidewalks that were stamped looked very nice, however he does not think that they are appropriate for people in wheel chairs. He hoped that there would be some other way to designate the walkway that would be a smoother finish. Mr. Keen also commented on the fact that the signs should be placed where the trees won't grow and cover them up. Commissioner Costello stated that. he was having a hard time visualizing what the project would look like from East Grand Avenue and he asked the applicant to bring a graphic to show what the project will look like when the trees are grown. He also said that he would like to see some kind of a fountain in the center of the parking lot that "Would be an entrance feature. He stated that he was not happy with having the parking lot in the front, but he nreluctantlyn sees the. economic drive for that. However, he wouJd like to minimize the visual impact of the parking lot and trees go a long way towards doing that. --- ----------- .--- ARROYO GRANDE PLANNING COMMISSION MINUTES NOVEMBER 21, 2000 PAGE 13 Mr. Costello said that what Mr. Moore had done with Buildings Band C looks really good but he would like to see some sort of architectural feature or fountain between Buildings A and D looking from East Grand Avenue. Commissioner London asked, if Buildings Band C wind up being a series of small businesses, would they need back doors on the buildings? Mr. London stated that he was concerned that all of these small businesses would have trash containers outside their back doors. Mr. Moore stated that if they are not shown on the plans at this time they would be there. There will. also be a walkway on the back of the building as Mr. London had previously requested. Mr. Moore stated that there are trash areas at the ends of the buildings. Acting-Chair Parker asked if the wall on the south elevation of Building B could have something put on it to soften it, as it is facing the parking lot. She stated that she liked the project and thanked Mr. Moore for changing the architecture. Ms. Parker stated that she still did not understand why Building A could not be put in the front of the project. She said that the parking would be right off of Courtland, which will be a very busy street, and the parking will be very visible from Courtland. However, she said she would not disapprove this project because of this reason at this point. Ms. Parker stated that she did not like the metal roofs. She would like to see some other material used for the roof. TIME EXTENSION CASE NO. 00-004; TENTATIVE PARCEL MAP 2308; LOCATION - EST SIDE OF SOUTH ALPINE STREET BETWEEN CERRa VISTA LANE AND CERRO VI CIRCLE; APPLICANT - CASTLEROCK DEVELOPMENT; REPRESENTATIVE - DON RITTE Assistant Planner resa McClish presented the following staff report: Tentative Parcel Map . 06, located on the west side of South Alpine St. between Cerro Vista Lane and Cerro Vista Cir was approved by the Planning Commission on January 19, 1999, and is due to expire on Janua The property has recently change itle and the new owners, Castlerock Development, are requesting a one-year time extension to ve sufficient time to process the map. In order to grant a time extension, the Plannin Commission must make the finding that there have been no significant changes in the General Municipal Code, or character of the area within which the project is located that would cause t approved project to be injurious to the public health, safety, or welfare. Since approval of the ject in 1999, there have been no significant changes to either the General Plan, Municipal C or character. in the project area that could cause the project to be injurious to the public health, sa , or welfare. In conclusion, staff recommends that the. Planning Commission adopt granting a one-year time extension for Tentative Parcel Map 2306. Don Ritter , Castlerock DeveloDment, stated that he was in attendance to answer a the Planning Commission might have. '-- ---- --- -- -------------"._- ARROYO GRANDE PLANNING COMMISSION A TT ACHMENT 4 MINUTES FEBRUARY 20, 2001 PAGE 1 ALL TO ORDER Ac' Chair Keen called the regular meeting of the Planning Commission of the City of Arroyo ande to order at 7:00 p.m. ROLL CALL X Com . sioner Brown X Commls er Fowler X Commission. uthrle X Vice-Chair Keen ABSENT Chair Costello APPROVAL OF MINUTES The minutes of the February 6, Commission meeting were approved as written. ITEM I. I.A. ORAL COMMUNICATIONS None 1.B. WRITTEN COMMUNICATIONS 1. Comments from Commissioner Costello on Pre-Application Review Case No. ITEM II. PUBLIC HEARING ITEMS . None ITEM III. NON-PUBLIC HEARING ITEMS III.A. PRE-APPLICATION REVIEW CASE NO. 00-011; LOCATION - 1400 EAST GRAND AVENUE; APPLICANT - E.F. MOORE. CO. Commissioner Fowler stated that she was excusing herself from the Commission at this time because her business is currently located on this property. Associate Planner Kelly Heffernon presented the staff report stating that the applicant had requested another pre-application review to acquaint the new Planning Commissioners with the project. She informed the Commission that the project is unchanged since the last pre- application review by the Commission and that the project meets all relevant development standards. The Planning Commission had. the following concerns/comments about the project: . Questions concerning traffic and. the adequacy of the existing traffic study. . Installing a recessed bus lane on East Grand in front of the project. . More screening along the back wall of the project. . Eliminate the entrance on East Grand and have two entrances on Courtland. . It is necessary to have access to the lot described as Unot a part" or it will become a non-conforming lot. . Create a more substantial curb return radius. . Increase the sizes of plaza areas within the project. -------- ----_..._.._-_..~--~ -- -----...- - --~- ._-----~ . ARROYO GRANDE PLANNING COMMISSION MINUTES FEBRUARY 20, 2001 PAGE 2 . Moving Building B back on the lot to accommodate a bus turnout. . The cumulative effects of all upcoming projects on East Grand. . Does this project fit in with the Economic Development Strategy? . Consider compatible businesses that compliment others in the City. . The project is "over parked'" and it should be more pedestrian oriented. Beautify rather than have more blacktop for parking. . Buildings should be more tightly adjoined so that shoppers can "park once and shop twice" . . The driveway off of East Grand splits the project in two and is not shopper friendly . The project should be put on hold until the East Grand Avenue Master Plan is adopted. . Two of the Commissioners were not in favor of the "ranch'" style architecture. Would like to see more of a "mission "style. . Lighting in the parking lot should not exceed 1.5-foot candles. . Put decorative stanchions for lighting in the parking lot. III.B. PRE-APPLICATION REVIEW CASE NO. 01-001; LOCATION - ASH STREET UBAREA 2 OF THE BERRY GARDENS SPECIFIC PLAN); APPLICANT - S " S HOMES Assoc e Planner Kelly Heffernon presented the staff report stating that since this is a pre- applicatio staff is requesting that the Planning Commission review the project and provide dire ion and comments to the applicant. The proposed project is a 23-unit residential sub' ision located within Subarea 2 of the Berry Gardens Specific Plan. The site is approxima y 5 acres in size and is currently zoned both Residential Rural and Single-Family residen . I in equal parts. The conceptual plan shows lots ranging in size from 7,200 square feet 10,023 square feet, accessed by a 50-foot wide internal loop road. The Courtland Street tension bisects the property. Ms. Heffernon explained to the ning Commission that since the. Berry. Gardens Specific Plan requires that no driveways hav irect access onto CourtlandcStreet, an indentation has been designed where Berry View Lane tersects Courtland Street, providing some back-out room for those affected residents. In er to provide safer maneuverability for these residents, the Traffic Commission recomme ad that Berry .View Lane extend aU the way through Courtland Street and dead end at the pr erty line. The resulting lots would be more rectangular and regularly shaped. ./.- Ms. Heffernon further explained that the Berry . ~Ian established development and design standards for Subarea 1 only, 'ring that the other 3 subareas be subject to a Specific Plan amendment with any developm t proposal. For the formal submittal, then, this project would require applicatio,",s for a neral Plan Amendment, Development Code Amendment, Specific Plan Amendment, Planne nit Development, and Tentative Tract Map. Vice-Chair Keen stated that Chair Costello had submitted his comments in asked that they be entered into the record. Chair Costello's concerns were as follows: -_._.._----_._--~ ._-~.~,.._._.,.._----- ~_._..._.__...- --------- ~ i ATTACHMENT 5 5:1(:) II/ . ~ I I : -rl : I I' :i I ' '. ---------------------------------------------------_ } 1 \..1 - ----.,,~ r------...-~----- ------------=.:=-..::.-::.::=-.:~!I I '. '" , O:;O""'TI,."'I'ID ',.~e..T I I . .... I -- On ..- --: . .. .' 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' ' >'I ' , --",,"-' ~ 8~ - ~. / 6' ~; \~~ :z: .' ".~; , " " I ~\9 \ \ \, 1 \ ~,,\; \\\\ \ ~O" \ . ,\ \ \ \ \ \ 1 \ ~, \ ~\; .\ _ i 'L\ .'LI ' ,- \ ' \ '\:7. ' '.2" J:='. ~ . "'~'" . ~---._:::~~ G ~- _-::::::::::-::: ~ _ ~~~ _ ~_."A"'O"" sr-- ' -== I \ -, ~~ - _..--- ~ -::;:- ~- ,- ' _.....- - LI'.~_OJIffIIIII!f - .- - . ' - ... --------..----.""'--...--...-.----..---...- , I i I . ~ ~ ~~ ~~f J ~ ~.., " "I. ~. (,... . - I LJ "-;<;;;;i>....~;!!.:: ---- SITE -SSC:;:ION S. ? ___8-I-r .... _.....a....._~CA.........MI I 11.b. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER tift SUBJECT: CONSIDERATION OF APPROVAL OF THE.UPDATE TO THE CITY'S PAVEMENT MANAGEMENT PROGRAM " DATE: AUGUST 28, 2001 RECOMMENDATION: It is recommended the City Council approve the June 2001 Update to the City's Pavement Management Program. FUNDING: A total of $28,000 of Urban State Highway Account (USHA) funds were programmed for the creation and subsequent updates to the City's Pavement Management Program. As of the end of FY 2000101, $25,300 had been expended. DISCUSSION: The goal of a pavement management program is to effectively maintain, in a safe and good condition, a network of roads with a given budget. In October 1997, the City Council approyed the City's first Payement Management Program (PMP) report. In February 1999, the PMP report was updated and approved by Council. The approved PMP shows that the scheduling scenario which fixes the streets in the best condition first is the most cost effectiye. If the streets in the worst conditions are fixed first, all of the maintenance budget would be spent on reconstructing one or two streets. While the worst streets are being reconstructed, the streets in the best condition that require minor low cost repairs such as slurry seal would receive no maintenance. These best streets would soon fall into disrepair and need expensive reconstruction in future years. This conclusion has not changed and continues to be the basis for the update. The following are the items that have been updated from the February 1999 report: MicroPAVER Program Software The most significant change for the June 2001 PMP is that the results were produced from updated software. For the 1997 and 1999 reports, the City utilized software provided by the San Luis Obispo Council of Governments (SLOCOG). The City was only successful in obtaining basic data from the software as it was really developed for large scale programs such as a network of State routes or roads throughout an entire County region. City staff researched competitive software and interviewed seyeral cities about the type _. -----------------' APPROVAL OF THE UPDATE TO THE CITY'S PAVEMENT MANAGEMENT PROGRAM AUGUST 28, 2001 PAGE 2 of software they utilized. The overwhelming recommendation for software for a City the size of Arroyo Grande, was software developed by the American Public Works Association (APWA) MicroPAVER Program. Listing of Streets The inventory of streets was revised to correspond with the MicroPAVER program and to include streets recently constructed in new subdivisions that are to be maintained by the City. Maintenance Projects Completed Section IX of the report contains a listing of streets and work accomplished since FY 1995/96. In addition, the pavement condition rating ofthe streets that have received some form of maintenance over the last two years has been revised to reflect the current condition. Project Financing The annual roadway maintenance budget has been revised to reflect that which is included in the FY 2001/02 capital improvement program budget ($154,000 for FY 2001/02 and $50,000 every fiscal year thereafter). Inspection Schedule The report presents a proposed inspection schedule which would update the data on all of the City's streets within five years. A sample field inspection form is also included. PMP Report Recommendations . Proiect Financing The report recommends that the City reevaluate its budget commitments for the coming years. Currently, the average pavement condition rating of the City's streets is 65 (good). Based on the aforementioned current budget commitments, the overall pavement condition rating declines to 58 (borderline good/fair) by 2005. In order to maintain the network at its current average pavement condition rating, the City will need to allocate $350,000 to $400,000 every fiscal year. To increase the overall rating, the City will need to allocate $400,000 to $450,000 per fiscal year. These estimates will be important in projecting future needs and funding strategies in the long range financial plan. It is important to note that the City network needs funding for both major and minor maintenance and repair. Therefore, in years the City is successful in securing ample grant money, it still needs to set money aside for preventative maintenance such as slurry sealing. ~----- --~ -.---- - - ------,----- ~._..._-_.._..._-~ APPROVAL OF THE UPDATE TO THE CITY'S PAVEMENT MANAGEMENT PROGRAM AUGUST 28, 2001 PAGE 3 . Inspection Schedule It is also recommended that the City adopt a revised inspection schedule. A consistent and accurate inspection schedule dramatically increases the reliability of the data produced by the MicroPAVER program. The report includes a new yearly inspection schedule based on the same sections used by the Streets Division for maintenance purposes. It is further recommended that the network be periodically re-inventoried every 2-3 years. Once the Pavement Management Program update is approved, it will continue to be used by staff as a flexible planning tool in identifying the streets to be included in the City's Annual Street Maintenance Project contained in the City's Capital Improvement Program. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: -Approve staff's. recommendation; -Do not approve staff's recommendation; -Modify staff's recommendation as appropriate and approve; or -Provide direction to staff. Attachment: 1. Pavement Management Program report dated June 2001 ----._----- _.._~---