Minutes 2023-09-12 CITY OF
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ACTION MINUTES
3ZrC A L I F O R N 1 A%c,r REGULAR MEETING OF THE CITY COUNCIL
September 12, 2023, 5:00 p.m.
Hybrid City Council ChamberNirtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tern
Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac
Rosen, Interim City Manager Bill Robeson,
Administrative Services Director Nicole
Valentine, Interim Public Works Director Steve
Kahn, Community Development Director
Brian Pedrotti, City Engineer Shannon
Sweeney
This meeting was conducted in a hybrid in-person/virtual format.
CLOSED SESSION MEETING 5:00 P.M.
1. CALL TO ORDER
Mayor Ray Russom called the meeting to order at 5:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call. At the time of roll call, Council Member George was absent.
Council Member George joined the meeting at 5:01 p.m.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No public comments were received.
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5. CLOSED SESSION
City Attorney Rosen announced that City Council will recess to a closed session for the following and will
report any reportable action at the City Council Regular meeting at 6:00 p.m.:
a) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
1. Employee Organization: Arroyo Grande Police Officers'Association
City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human
Resources Officer; Nicole Valentine, Director of Administrative Services
2. Employee Organization: Service Employees International Union, Local 620
City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human
Resources Officer; Nicole Valentine, Director of Administrative Services
3. Unrepresented Management Employees
City-designated negotiators: Che Johnson, Special Labor Counsel
4. City Manager
City-designated negotiators: Che Johnson, Special Labor Counsel
City Council adjourned to Closed Session at 5:02 p.m.
6. ADJOURNMENT
City Council adjourned Closed Session at 5:43 p.m.
REGULAR MEETING 6:00 P.M.
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
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5. AGENDA REVIEW
5.a Closed Session Announcements
City Attorney Rosen announced that there was no reportable action from the following:
City Council Closed Session Meeting of September 12, 2023
a) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
1. Employee Organization: Arroyo Grande Police Officers'Association
a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno,
Human Resources Officer; Nicole Valentine, Director of Administrative Services
2. Employee Organization: Service Employees International Union, Local 620
a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno,
Human Resources Officer; Nicole Valentine, Director of Administrative Services
3. Unrepresented Management Employees
a. City-designated negotiators: Che Johnson, Special Labor Counsel
4. City Manager
a. City-designated negotiators: Che Johnson, Special Labor Counsel
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Recognizing September 15—October15, 2023 as "National
Hispanic Heritage Month"
Mayor Ray Russom read the Honorary Proclamation Recognizing September 15-October 15,
2023 as National Hispanic Heritage Month. Erica Ruvalcaba, Latino Outreach Council,
accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b Interim City Manager Communications
Interim City Manager Robeson provided information regarding Board of Supervisors action
regarding the support of a contract with FCFA to provide Fire and Emergency Medical Services
to Oceano; and regarding the Tally Ho Creek Relief Workshop.
City Engineer Sweeney provided a presentation regarding Village Construction Projects.
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Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Stephen Hanamaikai. City
Clerk Matson read into the record written comments from Gaea Powell. No further public comments
were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion.
Council made comments regarding Items 9.h., 9.i., and 9.1.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Mayor Pro Tem Barneich
Seconded by Council Member Guthrie
Approve Consent Agenda Items 9.a. through 9.n., with the recommended courses of action.
AYES (5): Mayor Pro Tem Barneich, Council Member Guthrie, Council Member Secrest, Council
Member George, and Mayor Ray Russom
Passed (5 to 0)
9.a Consideration of Cash Disbursement Ratification
1) Ratified the listing of cash disbursements for the period of August 1 through August 15, 2023;
2) Determined that ratifying the cash disbursements is not a project subject to the California
Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or
reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines,
§§ 15060, subd. (b)(2)-(3), 15378.)
9.b Consideration of Statement of Investment Deposits
1) Received and filed the report listing investment deposits of the City of Arroyo Grande as of
July 31, 2023, as required by Government Code Section 53646(b); 2) Determined that receiving
the report of investment deposits is not a project subject to the California Environmental Quality
Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable
indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-
(3), 15378.)
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9.c Consideration of Memorandum of Understanding with the Arroyo Grande Police Officers'
Association
1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A MEMORANDUM OF UNDERSTANDING FOR
EMPLOYEES REPRESENTED BY THE ARROYO GRANDE POLICE OFFICERS'
ASSOCIATION AND REPEALING RESOLUTION NO. 5094";and 2) Determined that ratifying
the AGPOA MOU is not a project subject to the California Environmental Quality Act ("CEQA")
because it has no potential to result in either a direct, or reasonably foreseeable indirect,
physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3),
15378.)
9.d Consideration of Memorandum of Understanding with the Service Employees
International Union Local 620
1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A MEMORANDUM OF UNDERSTANDING FOR
EMPLOYEES REPRESENTED BY THE SERVICE EMPLOYEES INTERNATIONAL UNION
LOCAL 620 AND REPEALING RESOLUTION NO. 5093"; and 2) Determined that ratifying the
SEIU MOU is not a project subject to the California Environmental Quality Act ("CEQA")
because it has no potential to result in either a direct, or reasonably foreseeable indirect,
physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3),
15378.)
9.e Consider Adoption of Resolutions Establishing Salary & Benefits for Management
Employees for FY 2023-24 & FY 2024-25 & Part-Time Employees for FY 2023-24, Approval
of the Updated Citywide Combined Salary Schedule, &Approval of one Budget
Adjustment
1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING WAGES AND BENEFITS FOR MANAGEMENT
EMPLOYEES FOR FISCAL YEARS 2023-24";2)Adopted a Resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING
COMPENSATION ADJUSTMENTS FOR PART-TIME EMPLOYEES"; 3)Approved the updated
City combined salary schedule; 4)Approved one budget adjustment request in the amount of
$787,725; and 5) Determined that adopting the unrepresented Management employees
resolution, unrepresented part-time employees resolution, and updated Citywide combined
salary schedules is not a project subject to the California Environmental Quality Act ("CEQA")
because it has no potential to result in either a direct, or reasonably foreseeable indirect,
physical change in the environment. (State CEQA Guidelines §§ 15060, subd. (b)(2)-(3),
15378.)
9.f Consideration of Adoption of a Resolution Ending the Local Emergency Related to the
Ongoing Storm Events
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE TERMINATING THE LOCAL EMERGENCIES WITHIN THE CITY OF
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ARROYO GRANDE(MARCH 2023 AND STORM EVENTS THAT BEGAN DECEMBER 27,
2022)"
9.g Approval of Minutes
Approved the minutes of the Regular City Council Meeting of August 22, 2023, as submitted.
9.h Consideration of a Resolution Approving a Grant Agreement with the Office of Traffic
Safety for Traffic/ DUI Enforcement
1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AND AUTHORIZING THE CHIEF OF POLICE TO
EXECUTE AN AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY TO
ACCEPT GRANT FUNDING FOR TRAFFIC SAFETY PROGRAMS AND TO APPROPRIATE
THE FUNDING FOR THE PROGRAM ACTIVITIES AND FIND THE ACTION EXEMPT UNDER
CEQA";and 2)Approved a Budget Amendment Request for FY 2023-24 in the amount of
$65,000 to account for the additional revenue that will be issued under the OTS grant, and
expenditures related to the grant.
9.i Consideration of a Resolution Approving a Grant Agreement the Department of Alcohol
and Beverage Control for Alcoholic Beverage Sales Education and Enforcement
1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AND AUTHORIZING THE CHIEF OF POLICE TO
EXECUTE AN AGREEMENT WITH THE DEPARTMENT OF ALCOHOL AND BEVERAGE
CONTROL FOR ALCOHOLIC BEVERAGE SALES EDUCATION AND ENFORCEMENT AND
TO APPROPRIATE THE FUNDING FOR THE PROGRAM ACTIVITIES AND FIND THE
ACTION EXEMPT UNDER CEQA";and 2)Approved a Budget Amendment Request for FY
2023-24 in the amount of$41,500 to account for the additional revenue that will be issued under
the ABC grant, and expenditures related to the grant.
9.j Consideration of a Resolution Accepting Public Improvements for Phased Commercial
Development of Approximately 28,000 Square Feet of Office, Warehouse, And Café;
Location (Rugged Radio) — Subarea 1 — E. Cherry Ave. Specific Plan
1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ACCEPTING EASEMENTS AND PUBLIC IMPROVEMENTS FOR CUP 18-
003, PHASED COMMERCIAL DEVELOPMENT OF APPROXIMATELY 28,000 SQUARE FEET
OF OFFICE, WAREHOUSE,AND CAFE;LOCATION—SUBAREA 1—EAST CHERRY AVENUE
SPECIFIC PLAN"; and 2) Determined that the approval of the public improvements and a public
utility easement will have no direct or indirect physical impacts and does not constitute a
substantial change to the 2017 EIR for the underlying project and conditions requiring subsequent
environmental review called out in State CEQA Guidelines section 15162 or Public Resources
Code section 21166 are not present.
9.k Consideration of US 101/ Oak Park Blvd. Interchange Right of Way Relinquishment and
Acceptance
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1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE EXECUTION OFA QUITCLAIM DEED TO
CALTRANS FOR PARCELS 12432-1 AND 12433-1 AS SHOWN ON STATE HIGHWAY MAP
BOOK 6 AT PAGES 99-102 AND DECLARING PURSUANT TO GOVERNMENT CODE
SECTION 54221 THAT THE REAL PROPERTY OWNED BY THE CITY IS EXEMPT
SURPLUS LAND"; and; 2)Adopt a Resolution that (a) accepts two portions of right of way
shown as REL 11788 Segments 1 and 2 on a map filed for recording on October 14, 2021, in
State Highway Map Book 6 at pages 99-102, (b) accepts a drainage easement described on
REL 11788, Segment 3, (c) agree to waive the ninety days' "notice of intent to relinquish"
requirement contained in Section 73 of the Streets and Highway Code; and 3) Find that the
adoption of the two proposed Resolutions is not subject to the requirements of CEQA pursuant
to California Code of Regulations, Title 14, section 15060, subdivision (c)(3), because the
subject activity is not a project as defined by Public Resources Code section 21065 and
California Code of Regulations, Title 14, section 15378.
9.1 Consider Approval of Contract Amendment 3 for Consulting Services with Consor,
formerly Quincy Engineers, Inc., to Increase Costs and the Services Associated with the
Design and Environmental Services for the Traffic Way Bridge Replacement Project
1)Approved Amendment No. 3 to the Contract for Consultant Services with Consor(formerly
known as Quincy Engineers, Inc.) to continue to provide design and environmental services for
the Project at an increased scope and budget; and 2) Determined that approving the
Amendment No. 3 to the existing Contract for Consultant Services is not a project subject to the
California Environmental Quality Act ("CEQA") because increasing the Consultant's scope and
budget for the Project has no potential to result in either a direct, or reasonably foreseeable
indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-
(3), 15378).
9.m Consideration of an Award of Contract for Construction of die 191 Tally Ho Frontage
Improvements Project, PW 2023-09 and Acceptance of Dedication
1)Accepted the Offer of Dedication for an easement for a public right of way of the frontage of
191 Tally Ho Road, 2)Accepted the Offer of Dedication for an easement for a public right of way
of the frontage of 195 Tally Ho Road; 3)Awarded a construction contract for Construction of the
Tally Ho Frontage Improvements Project to JJ Fisher Construction, Inc.; and 4) Determined the
Project to be categorically exempt per Section 15302 Class 2 exemption, which applies to the
replacement or reconstruction of existing structures and facilities where the new structure is
located on the same site as the structure replaced and has substantially the same purpose and
capacity as the structure replaced as this wall was previously removed.
9.n Five Cities Fire Authority Fire Prevention Agreement and Delegation of Authority to the
City of Arroyo Grande
Approved the Fire Prevention Agreement to delegate fire inspection service authority to the City
of Arroyo Grande and find that the agreement is not a project subject to the California
Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or
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reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines,
§§ 15060, subd. (b)(2)-(3), 15378.).
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
None.
13. COUNCIL COMMUNICATIONS
Council Member Secrest mentioned that the Tally Ho residents are appreciative for the frontage project.
Council Member George acknowledged the time and effort it takes staff to prepare the information and
reports for the Council meeting Agenda Packet.
Council Member Guthrie requested that the Council consider directing staff to agendize a discussion
item to provide feedback regarding SLOCOG's potential funding measure before the Board's October
meeting. Mayor Ray Russom concurred.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting a 6:43 p.m.
I/ P41
Caren Ray RIrs om, Mayor
ATTEST:
Jessica Matson, City Clerk
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