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CC 2023-08-08 Agenda PackageCITY COUNCIL MEETING AGENDA SUMMARY Tuesday, August 8, 2023 CLOSED SESSION MEETING 5:00 P.M. REGULAR MEETING 6:00 P.M. In person at: Arroyo Grande City Council Chambers 215 E. Branch Street, Arroyo Grande, CA 93420 AND via Zoom at: https://us02web.zoom.us/j/86752345420 Please click the link above to join the Zoom Meeting: Webinar ID: 867 5234 5420 Or by Telephone: 1-669-900-6833; 1-346-248-7799 This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org. CLOSED SESSION MEETING 5:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. PUBLIC COMMENT ON CLOSED SESSION ITEMS 5. CLOSED SESSION The City Council will recess to a closed session for the following: a) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6: Employee Organization: Arroyo Grande Police Officers’ Association1. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services a. Employee Organization: Service Employees International Union, Local 6202. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services a. Unrepresented Management Employees3. City-designated negotiators: Che Johnson, Special Labor Counsela. City Manager4. City-designated negotiators: Che Johnson, Special Labor Counsela. b) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b): PUBLIC EMPLOYEE APPOINTMENT Position: City Manager 6. ADJOURNMENT REGULAR MEETING 6:00 P.M. 1.CALL TO ORDER 2.ROLL CALL 3.MOMENT OF REFLECTION 4.FLAG SALUTE 5.AGENDA REVIEW 5.a Closed Session Announcements City Attorney Isaac Rosen will announce any reportable action from the following: City Council Closed Session Meeting of August 8, 2023 a) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6: Employee Organization: Arroyo Grande Police Officers’ Association1. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services a. Employee Organization: Service Employees International Union, Local 6202. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services a. Unrepresented Management Employees3. City-designated negotiators: Che Johnson, Special Labor Counsela. City Manager4. City-designated negotiators: Che Johnson, Special Labor Counsela. b) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b): PUBLIC EMPLOYEE APPOINTMENT Position: City Manager 5.b Ordinances read in title only None. Page 2 of 67 6.SPECIAL PRESENTATIONS 6.a Interim City Manager Communications (ROBESON) Recommended Action: Receive correspondence/comments as presented by the Interim City Manager and Provide direction, as necessary. 7.COUNCIL REPORTS None. Reports are made during the Second Council Meeting each month. 8.COMMUNITY COMMENTS AND SUGGESTIONS This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment. Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420 • Or by Telephone: 1-669-900-6833; 1-346-248-7799 Press * 9 to “raise hand” for public comment • The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: • Direct City staff to assist or coordinate with you. • A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: • Comments should be limited to 3 minutes or less. • Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 9.CONSENT AGENDA The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a Consideration of Cash Disbursement Ratification (VALENTINE) Page 3 of 67 Recommended Action: 1) Ratify the attached listing of cash disbursements for the period of July 1 through July 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.b Consideration of Statement of Investment Deposits (VALENTINE) Recommended Action: 1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of June 30, 2023, as required by Government Code Section 53646(b); 2) Determine that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.c Authorization to Submit Water Infrastructure Finance and Innovation Act (WIFIA) Application for Central Coast Blue Project and Incur Related Loan Application and Issuance Costs (VALENTINE) Recommended Action: Authorize the Interim City Manager to submit an application to the Environmental Protection Agency (EPA) for a Water Infrastructure Finance and Innovation Act (WIFIA) loan to fund the City’s share of Central Coast Blue (CCB) project costs and incur related costs related to the application and appropriate $55,000 from the Water Enterprise Fund Balance. 9.d Approval of Minutes (MATSON) Recommended Action: Approve the minutes of the Special and Regular City Council Meeting of July 25, 2023, as submitted. 9.e Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events (ROBESON) Recommended Action: 1) Adopt a Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022 and continuing through the present; 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.f Consideration of Rejection of All Bids for the Arroyo Grande Police Department Camera System Project, PW 2023-10 (KAHN) Page 4 of 67 Recommended Action: Reject all Bids for the Arroyo Grande Police Department Camera System Project (Project) and direct staff to reissue a Request for Proposal for design of this project, and subsequently competitively bid the construction of the project. 9.g Consideration of Approval of 191 Tally Ho Frontage Improvement Project (KAHN) Recommended Action: 1) Approve the construction plans and specifications for the Project; 2) Authorize the City Clerk to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) under a Class 2 exemption, pursuant to Guidelines Section 15302 and 4) Direct the City Clerk to file a Notice of Exemption. 9.h Consideration of Budget Amendment for Parklet Concrete Barriers and Planters (KAHN) Recommended Action: 1) Approve a budget amendment of $90,000 from general fund reserves for the purchase of decorative concrete barriers and planters and street signs associated with the long-term parklets program; 2) Make findings that continuing administrative or maintenance activities—such as purchases for supplies, personnel-related actions, and general policy and procedure making—do not qualify as a project under CEQA. 10.PUBLIC HEARINGS None. 11.OLD BUSINESS 11.a Safe Parking Ordinance Update (PEDROTTI) Recommended Action: Suspend efforts to adopt a safe parking ordinance due to the inability to secure a commitment from a social service provider to support individual safe parking sites. 12.NEW BUSINESS None. 13.COUNCIL COMMUNICATIONS Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. 14.ADJOURNMENT All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, Page 5 of 67 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature. City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org. Page 6 of 67 Item 9.a. MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager SUBJECT: Consideration of Cash Disbursement Ratification DATE: August 8, 2023 SUMMARY OF ACTION: Review and ratify cash disbursements. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $ 5,997,724.53 fiscal impact that includes the following items:  Accounts Payable Checks $ 5,543,615.06  Payroll & Benefit Checks $ 453,628.47 RECOMMENDATION: 1) Ratify the attached listing of cash disbursements for the period of July 1 through July 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022 -23 and FY 2023-24 budgets. Page 7 of 67 Item 9.a. City Council Consideration of Cash Disbursement Ratification August 8, 2023 Page 2 ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. July 1 – July 15, 2023 – Accounts Payable Check Register 2. July 14, 2023 – Payroll & Benefit Check Register Page 8 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name1 07/03/2023 298013 $ 8,830.93 ANNUAL STORMWATER SOFTWARE LICENSE 010.4301.5303 2NDNATURE, LLC2 07/03/2023 298014 1,200.00 SUMMER CONCERT SERIES SOUND PRODUCTION 010.4421.5504 ADEPT EVENTS LLC3 07/03/2023 298015 87,455.00 PROPERTY INS PREMIUM FY 23/24 010.4145.5579 CALIFORNIA JPIA4 07/03/2023 298015 713,453.00 WORKERS COMPENSATION 010.4145.5141 CALIFORNIA JPIA5 07/03/2023 298015 250,673.00 WORKERS COMPENSATION-FCFA 010.0000.1111 CALIFORNIA JPIA6 07/03/2023 298015 707,270.00 GENERAL LIABILITY FY23/24 010.4145.5576 CALIFORNIA JPIA7 07/03/2023 298016 2,000.00 TRUSTEE FEE ACCT#49475600 6/23-6/24 286.4103.5555 COMPUTERSHARE CORP TRUST8 07/03/2023 298017 462.00 PD DEPT MEMBERSHIP DUES FY23/24 010.4201.5503 CPCA - CA POLICE CHIEFS ASSN9 07/03/2023 298018 711,750.00 CITY'S SHARE OF FCFA COSTS-07/23-09/23 010.4145.5313 FIVE CITIES FIRE AUTHORITY10 07/03/2023 298018 237,250.00 CITY'S SHARE OF FCFA COSTS-07/23-09/23 218.4101.5313 FIVE CITIES FIRE AUTHORITY11 07/03/2023 298019 300.00 SOFTBALL UMPIRE COORDINATOR-SUMMER 2023 010.4424.5352 LARRY JUAREZ, SR12 07/03/2023 298020 300.00 BASKETBALL OFFICIAL COORDINATOR-SUMMER 010.4424.5352 GASTON KETTING OLIVIER13 07/03/2023 298021 1,981,060.38 SEMI ANNUAL LOPEZ WATER CONTRACT FY23/24 641.4750.5612 SAN LUIS OBISPO COUNTY14 07/03/2023 298021 29,562.13 CORRECTED SURPLUS WATER COSTS FY 21/22 641.4750.5612 SAN LUIS OBISPO COUNTY15 07/03/2023 298022 1,250.00 SUMMER CONCERT SERIES BAND -07/04 010.4421.5504 UNFINISHED BUSINESS16 07/07/2023 298023 30.00 WATER SAMPLES-FAIR OAKS MAIN SHUTDOWN 640.4710.5310 ABALONE COAST ANALYTICAL INC17 07/07/2023 298023 90.00 BACTI SAMPLES-FOLLOW UP640.4710.5310 ABALONE COAST ANALYTICAL INC18 07/07/2023 298024 1,000.00 07/09 CONCERT SOUND PRODUCTION 010.4421.5504 ADEPT EVENTS LLC19 07/07/2023 298025 959.19 (6) 3 SACK SLURRY -ORO SINK HOLE 220.4303.5613 ALLIANCE READY MIX, INC20 07/07/2023 298026 339.35 FOOD COSTS-JUNGLE DANCE PARTY 010.4424.5252 ARROYO GRANDE LIONS CLUB21 07/07/2023 298027 175.00 MONTHLY DO INSPECTION- PW FUEL ISLAND 010.4305.5303 B & T SVC STN CONTRACTORS, INC22 07/07/2023 298028 6,500.00 2022-23 COMMUNITY SERVICE GRANT PROGRAM 010.4001.5395 BIG BROTHERS BIG SISTERS23 07/07/2023 298029 63.41 BUSINESS CARDS-CITY ENGINEER 010.4301.5201 BOONE PRINTING & GRAPHICS INC24 07/07/2023 298030 16.16 BANNER PATCH-SUMMER CONCERT SERIES 010.4421.5504 BRAND CREATIVE25 07/07/2023 298031 500.00 JANITORIAL SERVICE FOR THE POLICE DEPARTMENT 010.4201.5615 BRENDLER JANITORIAL SERVICE26 07/07/2023 298031 1,135.00 JANITORIAL SERVICE FOR VARIOUS CITY BUILDINGS 010.4213.5615 BRENDLER JANITORIAL SERVICE27 07/07/2023 298032 165.00 PEST CONTROL: PW CORP YARD 010.4213.5303 BREZDEN PEST CONTROL, INC28 07/07/2023 298033 66.78 FENCE BOARDS, BIT, SCREWS 010.4420.5605 BRISCO MILL & LUMBER YARD29 07/07/2023 298033 100.20 TORCH 220.4303.5255 BRISCO MILL & LUMBER YARD30 07/07/2023 298033 12.91 (2) GRAY SPRAY PAINT 220.4303.5255 BRISCO MILL & LUMBER YARD31 07/07/2023 298033 44.17 METAL TRASH CAN 220.4303.5255 BRISCO MILL & LUMBER YARD32 07/07/2023 298033 71.40 TRASH CAN, GLOVES 220.4303.5255 BRISCO MILL & LUMBER YARD33 07/07/2023 298033 11.84 FAST SET CONCRETE 220.4303.5613 BRISCO MILL & LUMBER YARD34 07/07/2023 298033 108.73 (2) SHEETS PLYWOOD 640.4712.5610 BRISCO MILL & LUMBER YARD35 07/07/2023 298034 90.80 SOFTBALLS 010.4424.5257 BSN SPORTS, LLC36 07/07/2023 298035 1,615.27 ANNUAL WATER QUALITY REPORT PRINTING 640.4710.5201 BURDINE PRINTING (DBA)37 07/07/2023 298036 67,679.98 LEASE#BL01590-2 PD & PW FLEET 010.4201.5801 CALIFORNIA FIRST LEASING CORP38 07/07/2023 298036 5,522.69 LEASE#BL01590-2 PD & PW FLEET 010.4201.5802 CALIFORNIA FIRST LEASING CORP39 07/07/2023 298036 14,033.91 LEASE#BL01590-2 PD & PW FLEET 010.4305.5801 CALIFORNIA FIRST LEASING CORP40 07/07/2023 298036 $ 1,145.17 LEASE#BL01590-2 PD & PW FLEET 010.4305.5802 CALIFORNIA FIRST LEASING CORP41 07/07/2023 298036 7,737.28 LEASE#BL01590-2 PD & PW FLEET 220.4303.5801 CALIFORNIA FIRST LEASING CORPPage 9 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name42 07/07/2023 298036 631.36 LEASE#BL01590-2 PD & PW FLEET 220.4303.5802 CALIFORNIA FIRST LEASING CORP43 07/07/2023 298037 438.65 24 TON SAND 640.5946.7001 CALPORTLAND CONSTRUCTION44 07/07/2023 298037 297.60 TRUCK CHARGE FOR TRANSPORTING SAND 640.5946.7001 CALPORTLAND CONSTRUCTION45 07/07/2023 298038 444.00 CSA1063- 07/23-12/23 CORP YARD 010.4213.5303 CAME SECURITY ALARMS46 07/07/2023 298038 204.00 CSA2888 COUNCIL CHAMBERS 7/23-12/23 010.4213.5303 CAME SECURITY ALARMS47 07/07/2023 298038 408.00 CSA2015 07/23-12/23 REC ALARM 010.4213.5303 CAME SECURITY ALARMS48 07/07/2023 298038 228.00 CSA245 07/23-12/23 WOMENS CLUB 010.4213.5303 CAME SECURITY ALARMS49 07/07/2023 298038 534.00 CSA1029 7/23-12/23 CITY HALL ALARM 010.4213.5303 CAME SECURITY ALARMS50 07/07/2023 298038 294.00 CSA140 07/23-12/23 REC ALARM MONITORING 010.4213.5303 CAME SECURITY ALARMS51 07/07/2023 298039 14.54 PW68-PARTS, CLEANER 640.4712.5601 CARQUEST AUTO PARTS52 07/07/2023 298040 185.15 ACCT#8245100960223572 PD TV 010.4145.5401 CHARTER COMMUNICATIONS53 07/07/2023 298040 327.16 ACCT#8245100960216667 WOMENS CLUB 010.4145.5401 CHARTER COMMUNICATIONS54 07/07/2023 298040 736.80 ACCT#8245100960211288 PW TV & VOICE 010.4145.5401 CHARTER COMMUNICATIONS55 07/07/2023 298040 1,349.00 ACCT#8245100960301246 COUNCIL 211.4101.5330 CHARTER COMMUNICATIONS56 07/07/2023 298040 59.73 ACCT#8245100960221923 -PW TV 010.4307.5303 CHARTER COMMUNICATIONS57 07/07/2023 298040 173.27 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS58 07/07/2023 298041 1,503.29 PW-11 BACKHOE 1000 HR SVC 612.4610.5603 COASTLINE EQUIPMENT(DBA)59 07/07/2023 298041 3,507.50 PW-11 BACKHOE 1000 HR SVC 640.4712.5603 COASTLINE EQUIPMENT(DBA)60 07/07/2023 298042 386.03 KYOCERA COPIER LEASE 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS61 07/07/2023 298043 600.00 04/23-06/23 DSA FEES FROM BUSINESS LICENSES 010.0000.4050 DIVIS. OF THE STATE ARCHITECT62 07/07/2023 298043 (540.00) LESS 90% THAT CITY RETAINS 010.0000.2231 DIVIS. OF THE STATE ARCHITECT63 07/07/2023 298044 990.99 ANGLE STOPS, PVC PIPE & ADAPTER 640.5946.7001 FAMCON PIPE AND SUPPLY INC64 07/07/2023 298045 68.35 SOTO-GRAY CEMENT, BALL VALVE 010.4430.5605 FARM SUPPLY CO65 07/07/2023 298045 37.92 SOTO-3" SLIP FIX 010.4430.5605 FARM SUPPLY CO66 07/07/2023 298045 94.94 SOTO- MISC PVC FITTINGS 010.4430.5605 FARM SUPPLY CO67 07/07/2023 298046 2,815.28 GIS SERVICES 010.4301.5303 GHD INC68 07/07/2023 298047 9.70 REIMBURSE FOR KEY COPIES 010.4424.5252 BRIANNA GOULD69 07/07/2023 298047 219.74 REIMBURSE SUPPLIES FOR JUNGLE DANCE PARTY 010.4425.5255 BRIANNA GOULD70 07/07/2023 298048 214.11 PW-51 1" VALVE 612.4610.5603 HAAKER EQUIPMENT, INC71 07/07/2023 298049 106.08 06/23 PORTABLE TOILET RENTAL 220.4303.5552 HARVEY'S HONEY HUTS72 07/07/2023 298050 855.00 MONTHLY ELEVATOR MAINT-10/22-0 010.4213.5303HEACOCK ELEVATOR CO.73 07/07/2023 298051 165.24 07/23 AETNA RESOURCES-EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR74 07/07/2023 298051 41.31 07/23 AETNA RESOUCES-EAP FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR75 07/07/2023 298052 709.00 CASH FOR GRASS -709 SQFT226.4306.5554 AUDREY HOWARD76 07/07/2023 298053 1,050.00 07/09 BAND-SUMMER CONCERT SERIES 010.4421.5504 IMUA77 07/07/2023 298054 14,250.00 DATA PROTECT AS A SERVICE RENEWAL 010.4140.5303 ITSAVVY LLC78 07/07/2023 298054 1,104.38 Tax 010.4140.5303ITSAVVY LLC79 07/07/2023 298055 $ 21,484.21 5542 GALL GASOLINE 010.0000.1202 JB DEWAR, INC80 07/07/2023 298056 880.00 90 DAY INSPECTION-PW50, PW51,PW41,PW27, 220.4303.5601 L. DIESEL MOBILE SERVICE(DBA)81 07/07/2023 298056 185.00 90 DAY INSPECTION-PW30 220.4303.5603 L. DIESEL MOBILE SERVICE(DBA)82 07/07/2023 298057 51.22 SCISSOR, DOORSTOP, FILL VALVE, 010.4213.5604 MINER'S ACE HARDWARE, INCPage 10 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name83 07/07/2023 298057 66.30 BROMINE TABLETS, (6) AIR FILTER 010.4213.5604 MINER'S ACE HARDWARE, INC84 07/07/2023 298057 21.09 AIR FRESHENER, LYSOL, HAND SANITIZER 010.4213.5604 MINER'S ACE HARDWARE, INC85 07/07/2023 298057 11.40 PUTTY KNIFE, 60# MORTAR- VILLAGE WALKWAY 010.4420.5605 MINER'S ACE HARDWARE, INC86 07/07/2023 298057 14.72 SOTO-KEYS, FASTENERS, STRAP 010.4430.5605 MINER'S ACE HARDWARE, INC87 07/07/2023 298057 19.37 TROWEL, SCRAPER 220.4303.5273 MINER'S ACE HARDWARE, INC88 07/07/2023 298057 90.14 UTILITY KNIFE, BLADES, TAPE MEASURER 220.4303.5255 MINER'S ACE HARDWARE, INC89 07/07/2023 298057 13.99 PW14-BLEACH, DISH SOAP 640.4712.5255 MINER'S ACE HARDWARE, INC90 07/07/2023 298058 167.31 TRIMMER LINE, FUEL 220.4303.5603 NOBLE SAW, INC91 07/07/2023 298059 7,216.60 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO92 07/07/2023 298059 12.36 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO93 07/07/2023 298059 2,268.33 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO94 07/07/2023 298059 1,222.47 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO95 07/07/2023 298059 32.17 ELECTRIC-WELL# 11 640.4711.5402 PACIFIC GAS & ELECTRIC CO96 07/07/2023 298059 6,538.72 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO97 07/07/2023 298059 1,362.98 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO98 07/07/2023 298060 1,300.00 PET PICK-UP BAGS 010.4420.5605 PET PICK-UPS99 07/07/2023 298060 217.18 Freight 010.4420.5605 PET PICK-UPS100 07/07/2023 298061 273.64 VACUUM TUBE CLAMPS-SEWER CLEANER 612.4610.5610 PLUMBERS DEPOT INC.101 07/07/2023 298062 7,000.00 2022-23 COMMUNITY SERVICE GRANT PROGRAM 010.4001.5395 POSITIVE RIDE JAMS INC102 07/07/2023 298063 1,201.41 07/23 PARKSIDE LANDSCAPE MAINT 219.4460.5304 RAINSCAPE103 07/07/2023 298063 484.37 07/23 GRACE LN LANDSCAPE MAINT 216.4460.5304 RAINSCAPE104 07/07/2023 298064 361.95 SOTO-DIAPHRAGM ASSMBLY, BALL VALVE 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC105 07/07/2023 298064 134.05 (1) IRRIGATION CONTROLLER 226.4306.5303 SITEONE LANDSCAPE SUPPLY LLC106 07/07/2023 298064 169.14 (2) 2.5 GALL HERBICIDE 010.4420.5274 SITEONE LANDSCAPE SUPPLY LLC107 07/07/2023 298064 37.40 PVC EXPANSION REPAIR, PVC COUPLER 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC108 07/07/2023 298065 16,219.46 LAFCO 2023-24 ALLOCATION 010.4145.5503 SLOACTTC109 07/07/2023 298066 105.00 GRADE D4 CERT RENEWAL- UTILITY MANAGER 640.4710.5501 SWRCB-DWOCP110 07/07/2023 298067 990.00 ANNUAL FEE- ADULT SPORTS SCHEDULING 010.4424.5352 TEAMSIDELINE.COM111 07/07/2023 298068 35.70 ANNUAL FINANCIAL NOTICE 010.4002.5301 THE MCCLATCHY COMPANY LLC112 07/07/2023 298068 102.00 PC PH SAFE PARKING NOTICE TO BIDDERS 010.4130.5301 THE MCCLATCHY COMPANY LLC113 07/07/2023 298068 104.55 PC PH NOTICE RESTORATION CUP 010.4130.5301 THE MCCLATCHY COMPANY LLC114 07/07/2023 298068 213.00 PC PH DCA RE:EMERGENCY SHELTERS 010.4130.5301 THE MCCLATCHY COMPANY LLC115 07/07/2023 298068 68.85 PH AGTBID ASSESSMENT NOTICE 240.4150.5301 THE MCCLATCHY COMPANY LLC116 07/07/2023 298069 924.86 (5) 5 GALL WHITE PAINT, (2) 5 GALL RED 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS117 07/07/2023 298070 16,312.50 INTEREST-CITY HALL LOAN 472.4101.5802 USDA118 07/07/2023 298071 $ 77.32 ACCT#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS119 07/07/2023 298072 185.00 CLEAR MAINLINE-SOTO WOMENS ROOM 010.4430.5303 WATERBOYS PLUMBING120 07/07/2023 298072 365.00 PLUMBING RETROFIT-1473 CEDAR 226.4306.5303 WATERBOYS PLUMBING121 07/07/2023 298072 600.00 PLUMBING RETROFIT-222 W CHERRY 226.4306.5303 WATERBOYS PLUMBING122 07/07/2023 298072 750.00 PLUMBING RETROFIT-950 HUASNA #33 226.4306.5303 WATERBOYS PLUMBING123 07/07/2023 298072 760.00 PLUMBING RETROFIT-130 WHITELEY 226.4306.5303 WATERBOYS PLUMBINGPage 11 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name124 07/07/2023 298073 394.48 UB Refund Cst #00018354 640.0000.2301 442000 BRINKER INTL MS #2125 07/07/2023 298074 93.23 UB Refund Cst #00025215 640.0000.2301 JAMES & MARGARITA ESPINOZA126 07/07/2023 298075 39.36 UB Refund Cst #00028312 640.0000.2301 JUAN FRANKLIN127 07/07/2023 298076 18.42 UB Refund Cst #00022219 640.0000.2301 ALICE HOLDYCH128 07/07/2023 298077 104.34 UB Refund Cst #00027281 640.0000.2301 BRAD & ELAINE KELLER129 07/07/2023 298078 134.20 UB Refund Cst #00028687 640.0000.2301 AUDRY LETTIERE130 07/07/2023 298079 291.76 UB Refund Cst #00028978 640.0000.2301 TONY SCHAAR131 07/07/2023 298080 56.93 UB Refund Cst #00026276 640.0000.2301 JASON SCHMIDT132 07/07/2023 298081 7,893.92 07/23 DELTA DENTAL PREMIUM 011.0000.2110 DELTA DENTAL133 07/07/2023 298081 2,222.56 07/23 DELTA DENTAL PREMIUM-RETIREES 010.4099.5132 DELTA DENTAL134 07/07/2023 298082 (0.01) ROUNDING DIFFERENCE 010.0000.4818 PERS - ACTIVE MED135 07/07/2023 298082 6,440.17 07/23 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED136 07/07/2023 298082 150,219.60 07/23 ACTIVE HEALTH INSURANCE 011.0000.2109 PERS - ACTIVE MED137 07/07/2023 298082 389.16 07/23 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED138 07/07/2023 298082 610.73 07/23 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED139 07/07/2023 298082 106.52 07/23 ACTIVE HEALTH ADMIN FEE- 010.0000.1111 PERS - ACTIVE MED140 07/07/2023 298082 769.74 07/23 RETIREE HEALTH INSURANCE 010.0000.1111 PERS - ACTIVE MED141 07/07/2023 298083 2,942.18 07/23 LIFE INSURANCE PREMIUM 011.0000.2113 STANDARD INSURANCE CO142 07/07/2023 298084 2,172.01 07/23 VISION INS PREMIUM 011.0000.2119 VISION SERVICE PLAN143 07/07/2023 298084 601.83 07/23 VISION INS PREMIUM-RETIR 010.4099.5133 VISION SERVICE PLAN144 07/14/2023 298085 200.00 06/23 STORMWATER SAMPLING 010.4301.5503 ABALONE COAST ANALYTICAL INC145 07/14/2023 298086 50.00 PARK DEPOSIT REFUND-RGP 010.0000.2206 ALICE ABINGTON146 07/14/2023 298087 173.08 PD4623 WRAP, LETTERING DECALS 010.4203.5601 AC DESIGNS147 07/14/2023 298088 1,000.00 07/16 SUMMER CONCERT SERIES SOUND010.4421.5504 ADEPT EVENTS LLC148 07/14/2023 298089 1,545.00 FY23/24 RENEWAL PREMIUM FOR ALLIANT 010.4145.5580 ALLIANT INSURANCE SERVICES INC149 07/14/2023 298090 95.24 OFFICE SUPPLIES-DOOR SIGNS 010.4130.5201 AMAZON CAPITAL SERVICES150 07/14/2023 298090 142.24 PAPER TOWELS 010.4213.5604 AMAZON CAPITAL SERVICES151 07/14/2023 298090 9.67 FEBREEZE AIR FRESHENER 010.4213.5604 AMAZON CAPITAL SERVICES152 07/14/2023 298090 47.38 RAINBOW PRIDE FLAGS 010.4213.5604 AMAZON CAPITAL SERVICES153 07/14/2023 298090 141.88 TP 010.4213.5604 AMAZON CAPITAL SERVICES154 07/14/2023 298090 172.34 BLACK NITRILE GLOVES 220.4303.5255 AMAZON CAPITAL SERVICES155 07/14/2023 298090 10.76 FEBREEZE AIR FRESHENER 220.4303.5255 AMAZON CAPITAL SERVICES156 07/14/2023 298090 51.75 SWEATSHIRT 220.4303.5255 AMAZON CAPITAL SERVICES157 07/14/2023 298090 $ 212.73 TONER CARTRIDGES, SPACE HEATER 010.4307.5201 AMAZON CAPITAL SERVICES158 07/14/2023 298090 171.82 INVESTIGATION SUPPLIES 010.4204.5255 AMAZON CAPITAL SERVICES159 07/14/2023 298091 22.75 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T160 07/14/2023 298091 30.16 BAN#9391033183 010.4201.5403 AT&T161 07/14/2023 298091 168.33 BAN#9391033184 010.4201.5403 AT&T162 07/14/2023 298091 68.24 BAN#9391033187 010.4201.5403 AT&T163 07/14/2023 298092 130.48 07/23 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC164 07/14/2023 298093 50.00 PARK DEPOSIT REFUND-RGP 010.0000.2206 MARGARITA AYALAPage 12 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name165 07/14/2023 298094 22,353.00 REPLACEMENT OF FUEL DISPENSERS 350.5474.7001 B & T SVC STN CONTRACTORS, INC166 07/14/2023 298095 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BETHANY BANCROFT167 07/14/2023 298096 1,516.00 06/23 DOGGIE CLASSES010.4424.5351 IRINA BEATTY168 07/14/2023 298097 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 DEBRA BELDEN169 07/14/2023 298098 50.00 CAR WASH-PD ADMIN010.4201.5601 BOB'S EXPRESS WASH170 07/14/2023 298098 13.00 CAR WASH-B409 010.4212.5601 BOB'S EXPRESS WASH171 07/14/2023 298098 26.00 CAR WASH-PW4, PW8010.4301.5601 BOB'S EXPRESS WASH172 07/14/2023 298098 13.00 CAR WASH-PW16 220.4303.5601 BOB'S EXPRESS WASH173 07/14/2023 298098 55.00 CAR WASH-PW10, PW14, PW68 640.4712.5601 BOB'S EXPRESS WASH174 07/14/2023 298098 297.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH175 07/14/2023 298098 158.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH176 07/14/2023 298098 13.00 CAR WASH PW64 010.4307.5601 BOB'S EXPRESS WASH177 07/14/2023 298099 57.09 BUSINESS CARDS- N RIDDERING 010.4301.5201 BOONE PRINTING & GRAPHICS INC178 07/14/2023 298100 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 GARY BORDA179 07/14/2023 298101 1,320.36 04/23-06/23 SMIP 010.0000.2208 CA ST DEPT OF CONSERVATION180 07/14/2023 298101 (66.02) 04/23-06/23 ADMIN FEE-SMIP 010.0000.4801 CA ST DEPT OF CONSERVATION181 07/14/2023 298102 237.00 04/23-06/23 STATE GREEN BLDG STD FEE 010.0000.2223 CALIFORNIA BUILDING STANDARDS182 07/14/2023 298102 (23.70) ADMIN/CODE ENF EDUC FEE 010.0000.2223 CALIFORNIA BUILDING STANDARDS183 07/14/2023 298103 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KELLI CAMARA184 07/14/2023 298104 1,002.00 CSA1047 7/23-12/23 ALARM MONITORING 010.4201.5303 CAME SECURITY ALARMS185 07/14/2023 298105 65.00 06/30 REIMBURSEMENT- JIUJITSU 010.4203.5501 JASON CASTILLO186 07/14/2023 298106 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS187 07/14/2023 298106 982.30 ACCT#8245100960211791 REC TV, VOICE 010.4145.5401 CHARTER COMMUNICATIONS188 07/14/2023 298107 256.80 06/23 CLOGGING 010.4424.5351 KATHLEEN J CINOWALT189 07/14/2023 298108 3,675.00 05/23 MIGRATION TO M365 010.4140.5303 CIO SOLUTIONS LP190 07/14/2023 298108 907.50 05/23 STAFF AUGMENTATION 010.4140.5303 CIO SOLUTIONS LP191 07/14/2023 298108 4,768.00 06/23 CIO SOLUTIONS IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP192 07/14/2023 298108 1,500.00 06/30 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP193 07/14/2023 298108 5,922.00 MICROSOFT 365 010.4140.5607 CIO SOLUTIONS LP194 07/14/2023 298108 30.00 PROJECT PLAN 3-MICROSOFT 365 010.4140.5607 CIO SOLUTIONS LP195 07/14/2023 298109 2,000.00 GIS SUPPORT SERVICES 010.4130.5303 CK CONSULTING196 07/14/2023 298110 $ 9,952.23 TRAFFIC WAY BRIDGE 350.5679.7501 CONSOR NORTH AMERICA INC197 07/14/2023 298110 9,312.91 TRAFFIC WAY BRIDGE 350.5679.7501 CONSOR NORTH AMERICA INC198 07/14/2023 298111 394.80 06/30 SR FITNESS 010.4424.5351 GAYLE CUDDY199 07/14/2023 298112 157.15 06/23 LINE DANCING- $314.30 X 50% 010.4424.5351 ZOE DASCALOS200 07/14/2023 298113 2,000.00 TUITION REIMBURSEMENT 010.4201.5502 RAYMON EASTER201 07/14/2023 298114 $4,482.10 SAFETY EQUIPMENT PATROL AND SUPPORT 010.4203.5272 EFURNITUREMAX LLC202 07/14/2023 298114 SAFETY EQUIPMENT PATROL AND SUPPORT 010.4203.5272 EFURNITUREMAX LLC203 07/14/2023 298114 Sales Tax 010.4204.5272 EFURNITUREMAX LLC202 07/14/2023 298114 $4,482.10 SAFETY EQUIPMENT PATROL AND SUPPORT 010.4204.5272 EFURNITUREMAX LLC203 07/14/2023 298115 2,177.00 PORTABLE GENERATOR RENTAL (FCFA) 350.5473.7001 ELECTRICRAFT INCPage 13 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name204 07/14/2023 298116 12,164.45 FY23/24 ESCRIBE ACCESSIBILITY 010.4101.5303 ESCRIBE SOFTWARE LTD205 07/14/2023 298117 38.61 MAILING TO MNS-SB9 LOT SPLIT 5 010.4130.5201 FEDEX206 07/14/2023 298118 48.00 PD4603-TIRE MOUNT/BALANCE 010.4203.5601 FIGUEROA'S TIRES207 07/14/2023 298119 20,790.00 PROGRAM MANAGEMENT - CITY OF AG WORK 010.4307.5303 FILIPPIN ENGINEERING208 07/14/2023 298120 1,323.00 06/23 BRIDGE GAMES & CLASSES010.4424.5351 FIVE CITIES DUPLICATE BRIDGE209 07/14/2023 298121 231.00 REFUND CHILD CARE WEEK 5 010.0000.4602 DIANA GARCIA210 07/14/2023 298122 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ANNA GEBAUER211 07/14/2023 298123 20,127.75 04/23 HALCYON RD COMPLETE STREETS 010.4301.5303 GHD INC212 07/14/2023 298123 1,420.58 HALCYON COMPLETE STREETS FINAL 010.4301.5303 GHD INC213 07/14/2023 298124 50.00 PARK DEPOSIT REFUND-RGP 010.0000.2206 MARC GOLDSMITH214 07/14/2023 298125 500.00 07/16 SUMMER CONCERT SERIES BAND010.4421.5504 DANIEL J GRASSESCHI215 07/14/2023 298126 25.00 REFUND NEEDLE ARTS CLASS 010.0000.4605 BARBARA GREGG216 07/14/2023 298127 9,800.00 JR SCIENCE CAMPS 6/12-6/29 010.4424.5351 NICHOLE GUIDOTTI217 07/14/2023 298128 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 LINDA HASSLER218 07/14/2023 298129 350.00 REFUND-CODING CAMP 010.0000.4605 JENNY HU219 07/14/2023 298130 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 JODI HUNT220 07/14/2023 298130 27.00 REFUND BOUNCE HOUSE FEE 010.0000.4354 JODI HUNT221 07/14/2023 298131 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JOCELYN JARA222 07/14/2023 298132 130.80 FUEL-PD 010.4203.5608 JB DEWAR, INC223 07/14/2023 298133 157.15 06/23 LINE DANCING- $314.30 X 50% 010.4424.5351 KAYLYN KELLER224 07/14/2023 298134 2,989.00 06/23 ART CAMPS 010.4424.5351 LYNNE LANE225 07/14/2023 298135 70.00 REIMBURSE FOR 7/4 PRIZES-PICKLEBALL 010.4424.5251 MAUREEN LEWIS226 07/14/2023 298135 50.00 07/07 ROUND ROBIN PICKLEBALL EVENT 010.4424.5351 MAUREEN LEWIS227 07/14/2023 298136 1,421.60 06/23 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI228 07/14/2023 298137 4,640.00 06/23 SCIENCE CAMPS 010.4424.5351 MINDS IN MOTION OF NJ LLC229 07/14/2023 298138 373.97 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC230 07/14/2023 298139 48,566.29 SWAT VAN 010.4201.6301 MULLAHEY FORD231 07/14/2023 298140 235.20 06/23 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON232 07/14/2023 298141 3,570.00 FY23/24 NETFILE ANNUAL SUBSCRIPTION 010.4002.5303 NETFILE INC233 07/14/2023 298142 $ 17.83 MISC OFFICE SUPPLIES 010.4120.5201 ODP BUSINESS SOLUTIONS LLC234 07/14/2023 298142 221.60 COPY PAPER010.4102.5201 ODP BUSINESS SOLUTIONS LLC235 07/14/2023 298143 97.40 COPIER MAINT AGREEMENT-METER READING 010.4204.5602 OFFICE1236 07/14/2023 298144 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 DAVID PAHLER237 07/14/2023 298145 60.00 UNIFORM CLEANING-PD ADMIN 010.4201.5303 PARAMOUNT CLEANERS238 07/14/2023 298145 27.00 UNIFORM CLEANING-PD ADMIN 010.4201.5303 PARAMOUNT CLEANERS239 07/14/2023 298145 296.00 UNIFORM CLEANING-PD PATROL 010.4203.5303 PARAMOUNT CLEANERS240 07/14/2023 298145 476.00 UNIFORM CLEANING-PD PATROL 010.4203.5303 PARAMOUNT CLEANERS241 07/14/2023 298145 81.00 UNIFORM CLEANING-PD SUPPORT SVCS 010.4204.5303 PARAMOUNT CLEANERS242 07/14/2023 298145 55.75 UNIFORM CLEANING-PD SUPPORT SVCS 010.4204.5303 PARAMOUNT CLEANERS243 07/14/2023 298146 119.95 07/23 WIFI HUBNER SITE 010.4201.5403PEAKWIFI LLC244 07/14/2023 298147 243.00 REFUND CIM SUMMER BREAK WK 6 010.0000.4602 CASEY PETERSONPage 14 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name245 07/14/2023 298148 200.00 05/23 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP246 07/14/2023 298149 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY247 07/14/2023 298149 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY248 07/14/2023 298149 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY249 07/14/2023 298149 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY250 07/14/2023 298149 45.63 WOMEN'S CLUB MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY251 07/14/2023 298149 27.63 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY252 07/14/2023 298149 29.88 REC DEPT MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY253 07/14/2023 298149 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY254 07/14/2023 298149 45.63 WOMENS CLUB MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY255 07/14/2023 298149 27.63 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY256 07/14/2023 298149 29.88 REC DEPT MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY257 07/14/2023 298149 15.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY258 07/14/2023 298149 34.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY259 07/14/2023 298149 34.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY260 07/14/2023 298149 34.76 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY261 07/14/2023 298149 54.26 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY262 07/14/2023 298149 54.26 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY263 07/14/2023 298149 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY264 07/14/2023 298149 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY265 07/14/2023 298149 22.22 SOT0 SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY266 07/14/2023 298149 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY267 07/14/2023 298149 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY268 07/14/2023 298149 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY269 07/14/2023 298149 19.14 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY270 07/14/2023 298149 19.14 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY271 07/14/2023 298149 19.14 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY272 07/14/2023 298149 $ 42.57 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY273 07/14/2023 298149 42.57 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY274 07/14/2023 298149 44.22 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY275 07/14/2023 298150 365.00 REIMBURSE-PARAMEDIC CERT & EDUC 010.4203.5501 TIMOTHY RAMIREZ276 07/14/2023 298151 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 CINDY REYES277 07/14/2023 298152 90.00 ADULT SOFTBALL SCORER- 6 GAMES 010.4424.5352 MARTINA SARMIENTO278 07/14/2023 298153 94.50 05/23 PARKING CITATION REVENUE 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER279 07/14/2023 298154 130.00 REFUND ART CAMP 010.0000.4605 YULIYA SMIRNOV280 07/14/2023 298155 105.00 BASKETBALL SCOREKEEPER- 7 GAMES 010.4424.5352 ZACHARY SORIANO281 07/14/2023 298156 180.00 REFUND DRAMA CLASS 010.0000.4605 TERAH SPOMER282 07/14/2023 298157 94.82 2" PVC CUTTER 640.4712.5273 STREATOR PIPE & SUPPLY283 07/14/2023 298158 (150.00) JANITORIAL SVCS REQUIRED 010.0000.4353 ROSA TAPIA284 07/14/2023 298158 (26.00) ADD'L SUPERVISION HOUR 010.0000.4655 ROSA TAPIA285 07/14/2023 298158 800.00 REFUND WOMENS CLUB DEPOSIT 010.0000.2206 ROSA TAPIAPage 15 of 67 CITY OF ARROYO GRANDECHECK LISTINGJULY 1 - JULY 15, 2023ATTACHMENT 1Line Check Date Check # Amount Description Acct # Vendor Name286 07/14/2023 298158 200.00 REFUND WOMENS CLUB DEPOSIT 010.0000.2206 ROSA TAPIA287 07/14/2023 298159 998.30 PLIERS, RATCHETS, DRIVES-SHOP 010.4305.5273 TCA TOOLS INC288 07/14/2023 298160 107.00 CC PH 5 YR BIENNIAL BUDGET & CIP 010.4002.5301 THE MCCLATCHY COMPANY LLC289 07/14/2023 298160 107.00 CC PH EMERGENCY SHELTER 010.4002.5301 THE MCCLATCHY COMPANY LLC290 07/14/2023 298160 96.90 PC PH COMPLETE STREETS 010.4130.5301 THE MCCLATCHY COMPANY LLC291 07/14/2023 298160 850.00 NOTICE TO BIDDERS-CONCRETE REPAIRS 010.4301.5301 THE MCCLATCHY COMPANY LLC292 07/14/2023 298160 140.25 CC RESO ASSESSMENT DIST TRACT217.4460.5355 THE MCCLATCHY COMPANY LLC293 07/14/2023 298160 426.00 CC PH URBAN WATER 640.4710.5301 THE MCCLATCHY COMPANY LLC294 07/14/2023 298160 150.45 CC RESO GRACE LN ASSESSMENT DIST216.4460.5304 THE MCCLATCHY COMPANY LLC295 07/14/2023 298160 145.35 CC RESO PARKSIDE ASSESSMENT DIST219.4460.5304 THE MCCLATCHY COMPANY LLC296 07/14/2023 298161 750.00 PATROL SUPPLIES-BATTERIES 010.4203.5255 THE RADAR SHOP INC297 07/14/2023 298161 15.00 Freight 010.4203.5255 THE RADAR SHOP INC298 07/14/2023 298162 800.00 FY23/24 TMS SOFTWARE SUPPORT 010.4204.5607 TRAINING INNOVATIONS, INC299 07/14/2023 298163 3,000.00 POSTAGE BY PHONE 010.4145.5208 US POSTAL SERVICE300 07/14/2023 298164 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MARIA VIRGEN301 07/14/2023 298165 701.25 STORMWATER MANAGEMENT 010.4301.5303 WALLACE GROUP A CALIF CORP302 07/14/2023 298165 853.33 2023-2024 ENGINEERS REPORT 217.4460.5355 WALLACE GROUP A CALIF CORP303 07/14/2023 298165 1,172.87 FATS, OILS AND GREASE PROGRAM612.4610.5303 WALLACE GROUP A CALIF CORP304 07/14/2023 298165 853.33 2023-2024 ENGINEERS REPORT 216.4460.5304 WALLACE GROUP A CALIF CORP305 07/14/2023 298165 853.34 2023-2024 ENGINEERS REPORT 219.4460.5304 WALLACE GROUP A CALIF CORP306 07/14/2023 298166 1,595.00 2021 URBAN WATER MANAGEMENT PLAN 640.4710.5303 WATER SYSTEMS CONSULTING INC307 07/14/2023 298167 614.05 COPY MACHINE LEASE PYMT010.4201.5803 WELLS FARGO VENDOR FINANCIAL308 07/14/2023 298168 2,793.70 06/23 SOCCER & BASKETBALL CAMP010.4424.5351 YOUTH EVOLUTION BASKETBALL309 07/14/2023 298168 2,646.00 SOCCER & BASKETBALL SUMMER SESSION010.4424.5351 YOUTH EVOLUTION BASKETBALL310 07/14/2023 298169 61,553.62 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE311 07/14/2023 298169 $ 14,967.56 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE312 07/14/2023 298169 59,993.53 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE313 07/14/2023 298170 21,677.69 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT314 07/14/2023 298170 2,149.02 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT315 07/14/2023 298171 503.06 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT316 07/14/2023 298172 1,294.30 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA $ 5,543,615.06 Page 16 of 67 ATTACHMENT 2 . General Fund 398,058.18 5101 Salaries Full time 209,234.31 Streets Fund 18,750.38 5101 Volunteer Employee Retirement - Sewer Fund 10,981.74 5102 Salaries Part-Time - PPT 6,550.35 Water Fund 25,838.17 5103 Salaries Part-Time - TPT 12,068.90 453,628.47 5105 Salaries OverTime 11,029.03 5106 Salaries Strike Team OT - 5107 Salaries Standby 1,678.60 5108 Holiday Pay 27,362.33 5109 Sick Pay 5,627.63 Administrative Services - 5110 Annual Leave Buyback 17,309.28 Information Services - 5111 Vacation Buyback - Community Development - 5112 Sick Leave Buyback - Police 10,162.81 5113 Vacation Pay 12,532.92 Public Works - Maintenance - 5114 Comp Pay 5,843.50 Public Works - Enterprise 866.22 5115 Annual Leave Pay 17,564.11 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 33,424.17 Children In Motion - 5122 Social Security 24,297.96 11,029.03 5123 PARS Retirement 258.87 5126 State Disability Ins. 896.99 5127 Deferred Compensation 791.66 5131 Health Insurance 51,736.41 5132 Dental Insurance 2,880.06 5133 Vision Insurance 808.22 5134 Life Insurance 364.13 5135 Long Term Disability 916.51 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance 8,100.00 5144 Car Allowance 837.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 177.53 5150 Bi-Lingual Pay 150.00 5151 Cell Phone Allowance 1,187.50 453,628.47 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 06/23/2023 - 07/06/2023 7/14/2023 BY FUND BY ACCOUNT Page 17 of 67 Item 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager SUBJECT: Consideration of Statement of Investment Deposits DATE: August 8, 2023 SUMMARY OF ACTION: Presentation of the City’s investment deposits as of June 30, 2023. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected. RECOMMENDATION: 1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of June 30, 2023, as required by Government Code Section 53646(b); 2) Determine that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND: The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information: 1. Type of investment. 2. Financial institution (bank, savings and loan, broker, etc). 3. Date of maturity. 4. Principal amount. 5. Rate of interest. 6. Current market value for all securities having a maturity of more than 12 months. 7. Relationship of the monthly report to the annual statement of investment policy. Page 18 of 67 City Council Consideration of Statement of Investment Deposits August 8, 2023 Page 2 Item 9.b. ANALYSIS OF ISSUES: This report represents the City’s investments as of June 30, 2023. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of June 30, 2023, the investment portfolio was in compliance with all State laws and the City’s investment policy. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. ADVANTAGES: Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. DISADVANTAGES: Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent. ENVIRONMENTAL REVIEW: The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)” PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Portfolio Summary: June 30, 2023 Page 19 of 67 ATTACHMENT 1City of Arroyo Grande300 E. Branch St.Arroyo Grande, CA 93420Phone: (805) 473-5400CITY OF ARROYO GRANDEPortfolio ManagementPortfolio SummaryJune 30, 2023Investments Principal ValueCurrent Market Value Interest Rate Date of PurchaseTerm Maturity Date% of PortfolioLocal Agency Investment Fund15,369,393.99$ 15,369,393.99$ 3.167% 48.730%Certificates of DepositPacific Premier Bank 249,000.00 249,000.00 0.100% February 21, 2023 12 mos February 21, 2024 0.789%Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.784%Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.789%BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.789%Mountain America Federal Credit Union 249,000.00 249,000.00 4.750% October 14, 2022 24 mos October 15, 2024 0.789%Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.784%Wells Fargo Bank 249,000.00 249,000.00 4.600% October 28, 2022 24 mos October 28, 2024 0.789%Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.784%Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.784%First Technology Federal 248,000.00 248,000.00 5.000% April 14, 2023 24 mos April 14, 2025 0.786%Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.777%American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.781%New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.789%Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 0.789%Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.789%UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.789%Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.786%Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.789%Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.786%Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.781%Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.774%Total Certificates of Deposit5,203,000.00 5,203,000.00 16.497%Agency BondsFederal Farm Credit Bank 2,500,000.00 2,467,198.35 1.600% November 1, 2019 48 mos November 1, 2023 7.926%Federal Farm Credit Bank 1,999,314.00 1,910,354.46 0.350% December 4, 2020 42 mos May 16, 2024 6.339%Federal Home Loan Bank 499,252.43 493,282.83 1.000% July 19, 2022 29 mos December 20, 2024 1.583%Federal Farm Credit Bank 998,431.00 924,962.36 0.430% March 17, 2021 48 mos March 3, 2025 3.166%Federal Natl Mortgage Assn 1,000,000.00 900,456.30 0.500% October 20, 2020 60 mos October 20, 2025 3.171%Federal Home Loan Bank 999,500.00 890,735.49 0.800% March 17, 2021 60 mos March 10, 2026 3.169%Federal Home Loan Bank 994,396.00 917,340.97 2.400% March 17, 2021 72 mos March 29, 2027 3.153%Federal Home Loan Bank 500,000.00 472,562.41 3.375% May 17, 2022 60 mos May 17, 2027 1.585%Total Agency Bonds9,490,893.43 8,976,893.17 30.092%Page 20 of 67 ATTACHMENT 1City of Arroyo Grande300 E. Branch St.Arroyo Grande, CA 93420Phone: (805) 473-5400CITY OF ARROYO GRANDEPortfolio ManagementPortfolio SummaryJune 30, 2023Investments Principal ValueCurrent Market Value Interest Rate Date of PurchaseTerm Maturity Date% of PortfolioMunicipal BondsCalifornia State GO Various Purp Bond 491,810.00$ 469,320.00$ 3.100% May 12, 2022 47 mos April 1, 2026 1.559%Total Municipal Bonds491,810.00 469,320.00 1.559%Treasury ObligationsU.S. Treasury Z-2026 Series 984,728.00 897,656.25 1.100% December 6, 2021 53 mos May 31, 2026 3.122%Total Treasury Obligations984,728.00 897,656.25 3.122%TOTAL INVESTMENTS31,539,825.42$ 30,916,263.41$ 100.000%Page 21 of 67 Item 9.c. MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director SUBJECT: Authorization to Submit Water Infrastructure Finance and Innovation Act (WIFIA) Application for Central Coast Blue Project and Incur Related Loan Application and Issuance Costs DATE: August 8, 2023 SUMMARY OF ACTION: Submit an application to the Environmental Protection Agency (EPA) for a Water Infrastructure Finance and Innovation Act (WIFIA) loan to fund the City’s share of Central Coast Blue (CCB) project costs and incur related costs related to the application and appropriate $55,000 f rom the Water Enterprise Fund Balance. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The initial $25,000 WIFIA application fee and $30,000 S&P RES fee will be paid for from the Water Enterprise Fund Balance. The additional estimated costs of $125,000 for the EPA legal team to review and prepare the WIFIA Loan will be paid for from the first draw of the Loan; however, if the Loan does not close, the Water Enterprise Fund Balance will need to pay this amount. Additional WIFIA Loan costs are contingent upon t he closing and will be paid for from the Loan. RECOMMENDATION: Authorize the Interim City Manager to submit an application to the Environmental Protection Agency (EPA) for a Water Infrastructure Finance and Innovation Act (WIFIA) loan to fund the City’s share of Central Coast Blue (CCB) project costs and incur related costs related to the application and appropriate $55,000 from the Water Enterprise Fund Balance. BACKGROUND: The City of Pismo Beach has been the lead agency for the CCB Project. The Project has been a multi-agency effort between three of the four Northern Cities Management Area agencies (the Cities of Arroyo Grande, Grover Beach, and Pismo Beach) and the South San Luis Obispo County Sanitation District1 to construct a regional recycled water project that will enhance supply reliability by injecting advanced purified water into the Santa Maria Groundwater Basin. The Project will reduce vulnerability to drought and seawater Page 22 of 67 Item 9.c. City Council Authorization to Submit Water Infrastructure Finance and Innovation Act (WIFIA) Application for Central Coast Blue Project and Incur Related Loan Application and Issuance Costs August 8, 2023 Page 2 intrusion by creating a seawater intrusion barrier and supplementing the naturally occurring groundwater1. At its January 25, 2022 meeting, the City Council authorized entering into a Cost Sharing Agreement with the cities of Grover Beach and Pismo Beach for the Project, as well as a Resolution that authorized the City Manager to apply for financial assistance from Clean Water State Revolving Fund administered by the State Water Resources Control Board for the City’s share of anticipated construction costs for the Project. The Cost Sharing Agreement also contained provisions related to the contemplated creation of a Joint Powers Authority, which is a separate legal public entity, pursuant to Government Code section 6500 et seq., that will own and operate the Project and have the power to issue debt and enter into loans or financing agreements to finance the construction costs for Phase 1 of the Project. As set forth in the Cost Sharing Agreement, the Joint Powers Agreement contains provisions addressing acquisition of the facility site from Pismo Beach by the Authority, ownership of the facility, and financing of construction costs, including repayment obligations of the parties consistent with the Water Purveyor Contribution percentages identified in the Cost Sharing Agreement. On September 14, 2022, the first joint City Council meeting called for in the Cost Sharing Agreement was held with the City Councils of the cities of Arroyo Grande, Grover Beach, and Pismo Beach. At that meeting, the City Councils and the public received an update from the Project’s design and engineering consultant, Water Systems Consulting (WSC), regarding the Project components and purpose, preliminary design of the Advanced Treatment Facility, updated cost estimates, grant funding opportunities and awards, and permitting requirements. At its September 27, 2022 meeting, the City Council Approved the CCB JPA Agreement that created the CCB Regional Recycled Water Authority (CCBRRWA) and appointed Mayor Ray-Russom to be the representative of the Authority Board of Directors. On June 5, 2023, the second joint City Council meeting was held with the City Councils of the cities of Arroyo Grande, Grover Beach, and Pismo Beach. At that meeting, the City Councils and the public received an update from Geoff English, the CCBRRWA General Manager and the Project’s design and engineering consultant, WSC, regarding a Status Report and Project Update. Additionally, a Report was presented on alternatives and considerations to advance local hiring for construction of the CCB Project. The City is a member of the Central Coast Blue Regional Recycled Water Authority which is a Joint Powers Authority (JPA) tasked with building and operating the Central Coast 1 Although it has contributed to the overall Project effort, the South San Luis Obispo County Sanitation District is not a party to the Joint Powers Authority for the CCB Project during Phase I and will not be involved in the construction or initial operation of the Project. Page 23 of 67 Item 9.c. City Council Authorization to Submit Water Infrastructure Finance and Innovation Act (WIFIA) Application for Central Coast Blue Project and Incur Related Loan Application and Issuance Costs August 8, 2023 Page 3 Blue (CCB) recycled water facility. The total construction costs are currently estimated at $93 million of which $39 million would be paid by grants, leaving $54 million to be financed by Grover Beach, Pismo Beach, and Arroyo Grande. Arroyo Grande’s share of CCB is 25% and, therefore, after adding Arroyo Grande preconstruction payments of $2 million, the City would need to finance up to $14.3 million for the remaining portion of preconstruction and construction costs. The consultant WSC, on behalf of CCB, submitted the loan application to the State Revolving Fund (SRF) in December of 2021. In August 2022, CCB heard from the State that funds were not allocated to the CCB project. It was therefore decided by the JPA to seek financing from the EPA through the WIFIA Loan Program. A Letter of Interest was submitted to the EPA for the WIFIA Loan and after EPA approval, the JPA was invited to submit a full application for funding of CCB. ANALYSIS OF ISSUES: The WIFIA Loan is similar to the SRF program in that draws are made to fund construction of an eligible project until the project is completed. Once the project is completed, the drawn amounts are aggregated into a loan amount and amortization begins on th e loan. This is a more cost-effective form of financing than a traditional tax-exempt bond issue where a project amount is funded and then interest on the principal balance begins at closing. The WIFIA Loan rate is the published State and Local Government Securities (“SLGs”) rate, published daily by the US Treasury, plus 1 basis point (.01), based upon the average life of the Loan. The WIFIA Loan is a 30-year Loan that starts amortizing once the Project is completed, and, therefore, the average life of the Loan is estimated to be 20 years. As of July 30th, the current SLGs rate for 20 years is 4.20% and, therefore, the WIFIA Loan rate would be 4.21%, which is subject to change. The JPA agencies are seeking separate financing arrangements for each agency’s estimated project costs given the unique financing needs across communities. Arroyo Grande and Pismo Beach are applying together using their common financial advisor whereas Grover Beach is applying separately as it has a prior Series 2020 Water Bond that must be taken into account when issuing the WIFIA Loan along with a defined financing team with extensive WIFIA loan experience. Arroyo Grande would be applying as a “Small Community” because the City’s population is less than 25,000, with an application fee of $25,000. Once the EPA begins working on the Loan and engaging their outside legal counsel, they estimate that the total costs for the EPA portion of issuance costs would be approximately $150,000 which includes the initial fee of $25,000. These costs, once incurred by the EPA, are payable from the initial draw upon closing but are not contingent upon the Loan closing and will be due and payable should the City decide not to proceed with the Loan for whatever reason. These costs will be provided once the EPA approves the Loan and when Council will be requested to approve the loan documents. Page 24 of 67 Item 9.c. City Council Authorization to Submit Water Infrastructure Finance and Innovation Act (WIFIA) Application for Central Coast Blue Project and Incur Related Loan Application and Issuance Costs August 8, 2023 Page 4 An additional upfront fee is the Standard & Poor’s cost for their Rating Evaluation Service (“RES”). The WIFIA application requires a rating evaluation that the Loa n would be investment grade (BBB- or higher). The fee for the RES is $30,000 and is applied toward the S&P Rating Fee of $35,000, which is the total fee for the full S& P rating once there is a Loan Agreement and Term Sheet that is reviewed. Staff have been preparing the WIFIA Loan application with the City’s consultants and are seeking Council approval to submit the application with the fee of $25,000 , along with the separate fee for the S & P Rating Evaluation Services of $30,000. The requested $55,000 was not included in the FY 2023-24 budget and is being requested as a budget appropriation from the Water Enterprise Fund Balance. This is just the initial step in the planned loan process in order to proceed in a timely manner , enabling the City and the other JPA member agencies to begin funding construction costs in early 2024. Council will ultimately have the authority to consider a WIFIA Loan Agreement provided by the EPA’s legal firm at the end of 2023. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Authorize the Interim City Manager to submit an application to the Environmental Protection Agency (EPA) for a Water Infrastructure Finance and Innovation Act (WIFIA) loan to fund the City’s share of Central Coast Blue (CCB) project costs and incur related costs related to the application in the amount of $55,000, and appropriate that amount from the Water Enterprise Fund Balance ; or 2. Provide other direction to staff. ADVANTAGES: The City Council has already approved the City’s participation in the Project and the City has executed the Cost Sharing Agreement and Joint Powers Authority to own and operate the Project. The Project is important for the ongoing resiliency of groundwater resources relied upon by the City, as well as all residents, businesses, agricultural operations, and visitors to the Five Cities area. DISADVANTAGES: Since the City has already approved participation in the Project and entered into the Cost Sharing Agreement and the CCB JPA Agreement, submitting a WIFIA Application does not have any disadvantages at this time. ENVIRONMENTAL REVIEW: The City of Pismo Beach is the Lead Agency under the California Environmental Quality Act (CEQA) for the Project and previously prep ared, circulated, and approved an Environmental Impact Report (EIR), and adopted findings and a Statement of Overriding Considerations on February 16, 2021. The City of Arroyo Grande is a Responsible Page 25 of 67 Item 9.c. City Council Authorization to Submit Water Infrastructure Finance and Innovation Act (WIFIA) Application for Central Coast Blue Project and Incur Related Loan Application and Issuance Costs August 8, 2023 Page 5 Agency for the Project under CEQA. On March 23, 2021, the City Council adopted findings and a Statement of Overriding Considerations for the Project relying on the EIR in compliance with CEQA. No additional CEQA findings are required at this time associated with the WIFIA loan application and appropriation of f unds regarding that application. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Page 26 of 67 1 Item 9.d. ACTION MINUTES SPECIAL MEETING OF THE CITY COUNCIL July 25, 2023, 4:30 p.m. City Council Chamber 215 E Branch Street, Arroyo Grande Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Secrest, Council Member Guthrie Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, Administrative Services Director Nicole Valentine, Human Resources Officer Tashina Ureno _____________________________________________________________________ 1. CALL TO ORDER Mayor Ray Russom called the meeting to order at 4:30 p.m. 2. ROLL CALL City Clerk Matson took roll call. Mayor Pro Tem Barneich was absent at the time of roll call. 3. FLAG SALUTE 4. PUBLIC COMMENT ON CLOSED SESSION ITEMS Mayor Ray Russom invited public comment. No public comments were received. 5. CLOSED SESSION City Attorney Rosen announced that the City Council will recess to a closed session for the following and will report any reportable action at the City Council Regular meeting at 6:00 p.m.: a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b): PUBLIC EMPLOYEE APPOINTMENT Position: Interim City Manager Page 27 of 67 2 Item 9.d. b) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6: 1. Employee Organization: Arroyo Grande Police Officers’ Association a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 2. Employee Organization: Service Employees International Union, Local 620 a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 3. Unrepresented Management Employees a. City-designated negotiators: Che Johnson, Special Labor Counsel 4. City Manager a. City-designated negotiators: Che Johnson, Special Labor Counsel City Council adjourned to Closed Session at 4:32 p.m. Mayor Pro Tem Barneich joined the meeting at 4:35 p.m. 6. ADJOURNMENT The meeting was adjourned at 5:55 p.m. _________________________ Caren Ray Russom, Mayor ATTEST: _________________________ Jessica Matson, City Clerk Page 28 of 67 1 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL July 25, 2023, 6:00 p.m. Hybrid City Council Chamber/Virtual Zoom Meeting 215 East Branch Street, Arroyo Grande Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, Council Member Secrest Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, Administrative Services Director Nicole Valentine, Human Resources Officer Tashina Ureno, Community Development Director Brian Pedrotti, Associate Planner Patrick Holub, City Engineer Shannon Sweeney This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________ 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m. 2. ROLL CALL City Clerk Matson took roll call. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Peggy Burdine, Optimist Club, led the flag salute. 5. AGENDA REVIEW 5.a Closed Session Announcements City Council Meeting of July 11, 2023 a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b): Page 29 of 67 2 PUBLIC EMPLOYEE APPOINTMENT Position: Interim City Manager b) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6: CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: City Attorney Unrepresented employee: Interim City Manager City Attorney Rosen announced that there was no reportable action. City Council Meeting of July 25, 2023 PUBLIC EMPLOYMENT PER GOVERNMENT CODE SECTION 54957(b) PUBLIC EMPLOYEE APPOINTMENT Position: Interim City Manager City Attorney Rosen announced that the City Council offered the position of Interim City Manager to Bill Robeson. CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6 1. Employee Organization: Arroyo Grande Police Officers’ Association a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 2. Employee Organization: Service Employees International Union, Local 620 a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services 3. Unrepresented Management Employees a. City-designated negotiators: Che Johnson, Special Labor Counsel 4. City Manager a. City-designated negotiators: Che Johnson, Special Labor Counsel City Attorney Rosen announced that there was no reportable action. 5.b Ordinances read in title only Moved by Mayor Ray Russom Seconded by Mayor Pro Tem Barneich Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived. Page 30 of 67 3 AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest Passed (5 to 0) 6. SPECIAL PRESENTATIONS 6.a City Manager Communications City Manager McDonald made remarks regarding her time serving the City. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. 7.a MAYOR RAY RUSSOM: 1. California Joint Powers Insurance Authority (CJPIA) 2. Central Cost Blue Regional Recycled Water Authority Board 3. Five Cities Fire Authority 4. San Luis Obispo County Mayor's Meeting 5. South San Luis Obispo County Sanitation District (SSLOCSD) 6. Other 7.b MAYOR PRO TEM BARNEICH: 1. Audit Committee 2. Homeless Services Oversight Council (HSOC) 3. Zone 3 Water Advisory Board 4. Other 7.c COUNCIL MEMBER GEORGE: 1. Five Cities Fire Authority 2. Tourism Business Improvement District Advisory Board 3. Visit SLO CAL Advisory Board 4. Other 7.d COUNCIL MEMBER GUTHRIE: 1. County Water Resources Advisory Committee (WRAC) Page 31 of 67 4 2. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) 3. Integrated Waste Management Authority Board (IWMA) 4. REACH Economic Development Roundtable 5. Other 7.e COUNCIL MEMBER SECREST: 1. Air Pollution Control District (APCD) 2. South County Chambers of Commerce Governmental Affairs Committee 3. Other 8. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell, Darcy Cole, No Name Provided, Tim Olivas, and Bruce Blair. No further public comments were received. 9. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. City Attorney Rosen commented on there being no conflict of interest for Item 9.f. Mayor Pro Tem Barneich requested Item 9.k. be pulled for separate vote and announced she is recusing herself from voting due to a potential conflict of interest. Council Member Guthrie requested Item 9.n. be pulled for separate vote and announced that he would recuse himself from voting due to his position as Chairman of the committee. Council made comments regarding Items 9.e., 9.n., and 9.m. Mayor Ray Russom invited public comment. Speaking from the public was Scott Collins. No further public comments were received. Moved by Mayor Pro Tem Barneich Seconded by Council Member George Approve Consent Agenda Items 9.a. through 9.m., with the exception of item 9.k. and 9.n., with the recommended courses of action. AYES (5): Mayor Pro Tem Barneich, Council Member George, Council Member Secrest, Council Member George, and Mayor Ray Russom Passed (5 to 0) 9.a Consideration of Cash Disbursement Ratification 1) Ratified the attached listing of cash disbursements for the period of June 1 through June 30, 2023; 2) Determined that ratifying the cash disbursements is not a project subject to the Page 32 of 67 5 California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.b Consideration of Statement of Investment Deposits 1) Received and filed the report listing investment deposits of the City of Arroyo Grande as of May 31, 2023, as required by Government Code Section 53646(b); 2) Determined that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)- (3), 15378.) 9.c Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY WITHIN THE CITY OF ARROYO GRANDE (ONGOING STORM EVENTS BEGINNING DECEMBER 27, 2022)"; and 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.d Approval of Minutes Approved the minutes of the 1) Special City Council Meeting of June 22, 2023; 2) Regular City Council Meetings of June 27, 2023, and July 11, 2023; and 3) Central Coast Blue Joint City Council Special Meeting of June 5, 2023, contingent on the approval of Grover Beach City Council and Pismo Beach City Council; as submitted. 9.e Consideration of Appointment to the San Luis Obispo Council of Government’s Citizens’ Transportation Advisory Committee Approved Council Member Guthrie’s recommendation to appoint Duane Paul Leib to the Citizens’ Transportation Advisory Committee. 9.f Consideration of Adoption of a Resolution to Revise the Arroyo Grande Tourism Business Improvement District Advisory Board By-laws Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD BYLAWS". 9.g Consideration to Authorize the Purchase of Water Meters Authorized the purchase of water meters from Aqua Metric in the amount of $53,500 during FY 2023-24. 9.h Consideration of Parklet Concrete Barrier and Planter Procurement Page 33 of 67 6 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE PURCHASE OF DECORATIVE CONCRETE BARRIERS AND PLANTERS FOR THE LONG-TERM PARKLET PROGRAM"; 2) Made findings that continuing administrative or maintenance activities—such as purchases for supplies, personnel-related actions, and general policy and procedure making—do not qualify as a project under CEQA. 9.i Consideration of an Award of Contract for Construction of the 2022 Concrete Repairs Project, PW 2022-07 1) Authorized the City Manager, on the City’s behalf, to enter into a contract for the 2022 Concrete Repairs Project to JJ Fisher Construction, Inc. in the amount of $398,351 for the Base Bid only, subject to minor revisions in consultation with the City Attorney that effectuate the intent of City Council’s approval, once the City receives the necessary agreement from CDBG obligating the funds; and 2) Authorized the City Manager to approve change orders of 10% of the contract amount, $39,835, for unanticipated costs during the construction phase of the Project. 9.j June 2023 Monthly Water Supply and Demand Update Received and filed the Monthly Water Supply and Demand Update. 9.l Consideration of Lease Renewal for Portion of Car Corral Public Parking Lot Located Between 103 and 109 E. Branch Street for an Additional Five-Year Term from August 1, 2023 to July 31, 2028 Approved and authorized the Mayor to execute the Agreement of Lease ("lease") with Kevin Delaney on behalf of the City; and authorize the City Manager to make any such minor changes necessary to further the intent of the parties, subject to the approval of the City Attorney. 9.m Consider Approval of Allocation from the Affordable Housing Trust Fund to Support the Affordable Housing Project at 700 Oak Park Blvd Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING A BUDGET ADJUSTMENT FROM THE AFFORDABLE HOUSING TRUST FUND AND AUTHORIZING THE CITY MANAGER TO EXECUTE A REGULATORY AGREEMENT WITH THE HOUSING AUTHORITY OF SAN LUIS OBISPO". 9.k Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Emergency Shelters; Development Code Amendment 23-004 Moved by Council Member George Seconded by Council Member Guthrie Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTIONS 16.36.030 AND 16.52.091 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING EMERGENCY SHELTERS AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT"; and found that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines sections 15060, subd. (c)(2), (3); 15061(b)(3)). Page 34 of 67 7 AYES (4): Council Member George, Council Member Guthrie, Council Member Secrest, and Mayor Ray Russom ABSTAINED (1): Mayor Pro Tem Barneich Passed (4 to 0) 9.n Consideration of Temporary Use Permit 23-006; Authorizing Closure of City Streets and Use of City Property for the 84th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 29-30, 2023; Applicant – Jim Guthrie Moved by Mayor Pro Tem Barneich Seconded by Council Member George Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 23-006, AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY PROPERTY FOR THE 85th ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 29-30, 2023". AYES (4): Mayor Pro Tem Barneich, Council Member George, Council Member Secrest, and Mayor Ray Russom ABSTAINED (1): Council Member Guthrie Passed (4 to 0) 10. PUBLIC HEARINGS 10.a Consideration of Conditional Use Permit 23-001 and Request for Fee Waiver; Corbett Creek Floodplain and Stream Restoration Project- Corbett Creek Between E Branch St and 379 Corbett Canyon Rd; Applicant - Coastal San Luis Resource Conservation District Community Development Director Pedrotti introduced the item and Associate Planner Holub provided a presentation on the item and responded to questions from Council. Mayor Ray Russom opened the public hearing. Speaking from the public were No Name Provided, Jeff Martin, Gary, No Name Provided, Duane Leib, Jennifer Martin, Nancy Macy, No Name Provided, Todd Tuttle, Hallie Richard, Charlie, Christina Carrol, No Name Provided, No name Provided, Monica Wall. Upon hearing no further public comments, Mayor Ray Russom closed the public hearing. Mr. Holub, Assistant City Manager/Public Works Director Robeson, and Hallie Richard, San Luis Obispo County Resource Conservation District, responded to questions from the public. Council discussion ensued regarding support of the Project. City Attorney Rosen provided clarification regarding Conditional Use Permits (CUPs) and requested that the motion maker add a condition. Moved by Council Member Guthrie Seconded by Council Member Secrest Page 35 of 67 8 Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT 23-001 AND GRANTING A FEE WAIVER FOR THE ASSOCIATED APPLICATION FEES; LOCATION – AN APPROXIMATELY ONE-MILE STRETCH OF CORBETT CREEK BETWEEN EAST BRANCH STREET AND 379 CORBETT CANYON ROAD; APPLICANT – COASTAL SAN LUIS RESOURCE CONSERVATION DISTRICT" as amended to include an additional condition to read: The approval shall be considered vested after completion of the first phase of construction. AYES (5): Council Member Guthrie, Council Member Secrest, Council Member George, Mayor Pro Tem Barneich, and Mayor Ray Russom Passed (5 to 0) 11. OLD BUSINESS Mayor Ray Russom called for a brief break at 8:15 p.m. The Council reconvened at 8:25 p.m. 11.a Consideration of Approval of the Halcyon Road Complete Streets Plan and Adoption of the Mitigated Negative Declaration Community Development Director Pedrotti introduced the item and Todd Tregenza, GHD, provided a presented the Plan, Initial Study and Mitigated Negative Declaration. Mayor Ray Russom invited public comment. Speaking from the public were Linda Willett, Geoff Straw, Jimmy, Betty Winholtz, Nancy Bask, No Name Provided, Ken Dalebout, Natania, Michael Skenen. No further public comments were received. Council discussion ensued regarding support for the project. Moved by Council Member Guthrie Seconded by Mayor Pro Tem Barneich 1) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE TO ADOPT THE INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT REPORT AND APPROVE THE HALCYON COMPLETE STREETS PLAN"; 2) Approve the Halcyon Road Complete Streets Plan; and 3) Direct staff to complete design and engineering for construction of the Plan, including Alternative 2 identified for the Halcyon/Fair Oaks intersection. AYES (5): Council Member Guthrie, Mayor Pro Tem Barneich, Council Member George, Council Member Secrest, and Mayor Ray Russom Passed (5 to 0) 12. NEW BUSINESS 12.a Appointment of Interim City Manager and Approval of Employment Agreement City Attorney Rosen commented on the terms of the Interim City Manager Contract. Page 36 of 67 9 Mayor Ray Russom invited public comment. No public comments were received. Moved by Mayor Pro Tem Barneich Seconded by Council Member Guthrie Appoint Bill Robeson as the Interim City Manager and approve the employment agreement in substantial final form subject to any minor technical changes that may be necessary. AYES (5): Mayor Pro Tem Barneich, Council Member Guthrie, Council Member George, Council Member Secrest, and Mayor Ray Russom Passed (5 to 0) 12.b Discussion and Consideration of Support for the Regional Housing and Infrastructure Plan Community Development Director Pedrotti introduced the item. Carolyn Berg, Cobalt Collaborative and Sarah Sanders, SLOCOG, presented findings and responded to questions from Council. Mayor Ray Russom invited public comment. Speaking from the public were No Name Provided, Betty Winholtz, and Natalia. No further public comments were received. Council discussion ensued regarding support of the Plan. Moved by Council Member Guthrie Seconded by Council Member George Recommitment to the 2020 San Luis Obispo Countywide Regional Compact and direct staff to return with a discussion on ways to utilize and implement the Regional Housing and Infrastructure Plan during the comprehensive General Plan update. AYES (5): Council Member Guthrie, Council Member George, Council Member Secrest, Mayor Pro Tem Barneich, and Mayor Ray Russom Passed (5 to 0) 13. COUNCIL COMMUNICATIONS Mayor Ray Russom stated that she spoke at the Diablo Canyon's relicensing hearing and thanked the Council for covering while she was out. Council Member George requested that the Council consider directing staff to agendize a discussion item regarding dedicating a park bench in honor of former Planning Commissioner, John Keen. Mayor Ray Russom concurred. 14. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 10:56 p.m. in honor of former Planning Commissioner and community leader, John Keen. Page 37 of 67 10 _________________________ Caren Ray Russom, Mayor ATTEST: _________________________ Jessica Matson, City Clerk Page 38 of 67 Item 9.e. MEMORANDUM TO: City Council FROM: Bill Robeson, Interim City Manager BY: Aleah Bergam, Management Analyst SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events DATE: August 8, 2023 SUMMARY OF ACTION: Adoption of the Resolution will continue the two declared and ratified local emergencies related to the ongoing impacts associated with the storm events, beginning in December 2022. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the storm events. RECOMMENDATION: 1) Adopt a Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022 and continuing through the present; 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services, proclaimed a local emergency on January 18, 2023, regarding the severe January 2 023 Page 39 of 67 Item 9.e. City Council Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events August 8, 2023 Page 2 winter storms. The City Council ratified the emergency proclamation at its regular meeting on January 24, 2023. Multiple additional atmospheric river systems again struck the Central Coast beginning on March 9, 2023, and the City Manager, again in her capacity as the Director of Emergency Services, proclaimed a local emergency on March 11, 2023 , to account for the impacts and potential damage incurred subsequent to the declaration of the first local emergency. The City Council ratified the emergency proclamation at its regular meeting on March 14, 2023. ANALYSIS OF ISSUES: Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, to date, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to both the January 2023 storm events and subsequent storm events within the required 21-day time period. Moving forward, provided there is adoption of the proposed Resolution provided in Attachment 1 consistent with the prior ratification of the emergency proclamations at the City Council’s January 24, February 14, February 28, March 14, March 28, April 11, April 25, May 9, May 23, 2023, June 13, 2023, and June 27, 2023 regular meetings, respectively, the City will remain in compliance with its Municipal Code. This item is being presented to the City Council to satisfy the requirements of Section 8.12.065(C). Given the current state of emergency proclaimed by the Governor, the additional emergency proclamation issued by the Governor on March 1, 2023, the Presidential Major Disaster Declaration declared on January 14, 2023, and the Presidential Emergency Declaration declared on March 10, 2023, it is recommended that the City Council adopt the attached Resolution declaring the need to continue the emergency declarations made to date in response to the storm events beginning December 27, 2022. The County of San Luis Obispo issued a similar emergency declaration, which remains in effect. Federal, State and County emergency declarations associated with the January and March 2023 storm events, and resulting damage, continue to remain in effect. City staff continue to dedicate time towards responding to numerous storm recovery efforts and continue to require support from County, State, and Federal emergency response resources to support these efforts. Staff continue to work with State and Federal officials to request funding for the City’s response and recovery efforts. It is recommended that the local emergency declarations be continued until this funding is received. Page 40 of 67 Item 9.e. City Council Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events August 8, 2023 Page 3 ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Adopt the Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022; or 2. Provide other direction to staff. ADVANTAGES: Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the severe winter storms and support the City’s efforts to obtain assistance from County, State, and federal emergency response resources to recover from the disaster. DISADVANTAGES: No disadvantages have been identified to adopting the Resolution. ENVIRONMENTAL REVIEW: No environmental review is required for this item. Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because that declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Proposed Resolution Page 41 of 67 ATTACHMENT 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY WITHIN THE CITY OF ARROYO GRANDE (ONGOING STORM EVENTS BEGINNING DECEMBER 27, 2022) WHEREAS, on January 18, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about 8:00 am on January 4, 2023, due to the storm events that began on December 27, 2022; and WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5259 at its regular meeting on January 24, 2023; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and WHEREAS, the City Council has adopted Resolution s declaring a continued local emergency related to the ongoing storm events on February 14, February 28, March 14, March 28, April 11, April 25, May 9, May 23, June 13, June 27, and July 25, 2023; and WHEREAS, pursuant to the provisions of Governmen t Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a Proclamation of a State of Emergency (“Governor’s Proclamation”) related to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California relating to severe winter storms, flooding, landslides, and mudslides, and enabling public agencies in impacted counties that suffered damage or losses from the storms eligible to apply for federal disaster assistance; and WHEREAS, on January 9, 2023, the County Administrative Officer of San Lu is Obispo issued a Proclamation of Local Emergency relating to severe winter storms and a series of atmospheric river systems that struck San Luis Obispo County, bringing high winds, substantial precipitation, and river, stream and urban flooding; and Page 42 of 67 RESOLUTION NO. PAGE 2 WHEREAS, on January 17, 2023, the Department of Homeland Security amended the major disaster declaration issued in January 14, 2023 related to the January 2023 storm events to add San Luis Obispo County as an affected county, enabling Arroyo Grande residents who had damage or losses from the storms to apply for Federal Emergency Management Agency (FEMA) disaster assistance; and WHEREAS, on March 11, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about March 9, 2023, in response to the latest series of atmospheric river systems and the damage to the City due to the storm events that began on December 27, 2022; and WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5273 at its regular meeting on March 14, 2023; and WHEREAS, the City Manager’s March 11, 2023 proclamation followed a County of S an Luis Obispo issued Proclamation of Local Emergency on March 10, 2023 for the entire County due to severe storms; and WHEREAS, on March 10, 2023, President Biden approved a California Emergency Declaration beginning on March 9, 2023, ordering Federal assistance to supplement State, tribal and local response efforts; and WHEREAS, the ongoing atmospheric rivers caused significant flooding of City infrastructure and streets, as well as homes in Arroyo Grande; and WHEREAS, adopting this Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environ ment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that: 1. The recitals set forth herein are true, correct and incorporated by reference. 2. A local emergency is declared to continues to exist throughout the City of Arroyo Grande (see Resolution No. 5259), and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the Page 43 of 67 RESOLUTION NO. PAGE 3 President of the United States’ Declaration of a National Emergency on January 8, 2023; and related orders and directives. 3. A local emergency is declared to continue to exist throughout the City of Arroyo Grande (see Resolution Nos. 5269 and 5273) resulting from subsequent storm events, and the City has been undertaking, and will conti nue in effect through termination of this emergency, to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of the Governor’s Proclamation of a State of Emergency on January 4, 2023; the President of the United States’ approval of a California Emergency Declaration beginning January 8, 2023; the County of San Luis Obispo’s Proclamation of a Local Emergency on March 10, 2023; and related orders and directives. On motion of Council Member___________, seconded by Council Member ________, and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 8th day of August, 2023. Page 44 of 67 RESOLUTION NO. PAGE 4 CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: BILL ROBESON, INTERIM CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN, CITY ATTORNEY Page 45 of 67 Item 9.f. MEMORANDUM TO: City Council FROM: Steve Kahn, Interim Public Works Director BY: Shannon Sweeney, City Engineer SUBJECT: Consideration of Rejection of All Bids for the Arroyo Grande Police Department Camera System Project, PW 2023-10 DATE: August 8, 2023 SUMMARY OF ACTION: Reject all Bids for the Arroyo Grande Police Department Camera System Project (Project) and direct staff to reissue a Request for Proposal (RFP) for design of this project that contains language needed to ensure consistency with the requirements of American Rescue Plan Act (ARPA) funding, fairness in proposal review, and clarification of project expectations. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: $880,700 in FY 2023-24 of (American Rescue Plan Act) ARPA funds and $119,300 in FY 2023-24 and $125,000 in FY 2022-23 of Community Oriented Policing Services (COPS) funds, for a total of $1,125,000., are allocated to this project. The Project was originally funded with Local Sales Tax Fund and COPS dollars, however, on May 9, 2023, the City Council approved the use of ARPA funds for the Project. Several ARPA provisions need to be followed to ensure that these funds are spent appropriately. Those provisions were not included in the initial RFP. Staff time would be impacted with the administration and coordination of the processes of compliance with ARPA requirements. RECOMMENDATION: Reject all Bids for the Arroyo Grande Police Department Camera System Project (Project) and direct staff to reissue a Request for Proposal for design of this project, and subsequently competitively bid the construction of the project. BACKGROUND: Approximately seven years ago, the Arroyo Grande Police Department initiated a public safety surveillance video system allowing police officers the ability to monitor and retain Page 46 of 67 Item 9.f. City Council Consideration of Rejection of All Bids for the Arroyo Grande Police Department Camera System Project, PW 2023-10 August 8, 2023 Page 2 video footage from twenty-three (23) designated cameras strategically placed throughout the City. The current system is technologically obsolete, and cameras are not able to be maintained or replaced, nor is the system able to accommodate expansion of camera locations. The City and Police Department have developed a plan to revitalize t he public safety camera system by entering into contract with a vendor who can remove, install, service new cameras at existing locations, as well as expand new strategic camera locations. An RFP was issued in June 2022. Three bids were received prior to the bid opening deadline. The proposals received were difficult to compare because there was not a uniform cost format requirement in the RFP to include monthly maintenance costs and other costs such as electrical power to some new camera locations. The currently proposed Public Safety Video Cameras project was originally funded with Local Sales Tax Fund and COPS dollars as a four-year phased project. Through the more recent evaluation of the 2022 RFP process, staff also determined that implementing this project at the same time rather than as a phased project is in the best interest of the City and will allow for a more robust/ all at the same time system implementation. At the May 9, 2023, meeting, City Council approved moving ARPA funds from stormwater Infrastructure projects to this project, due to shifting priorities and updated rules allowing ARPA funds to be used on projects of this nature. ANALYSIS OF ISSUES: A number of considerations support rejection of the bids received in response to the June 2022 RFP. ARPA ARPA funds have very specific requirements that need to be met. Failure to meet these requirements places these funds in jeopardy. The previous RFP did not contain any information regarding ARPA provisions because ARPA funds had not been allocated to this project at that time. The new RFP will reflect requirements associated with the use of these funds. Proposal Review Providing revised language in the RFP clearly stating the mechanism for reviewing proposals will help protect the City against potential protests or challenges following the City’s selection of a contractor. Project Expectations Reissuing this RFP provides City staff the opportunity to more clearly define project expectations and scope, resulting in a more detailed and accurate proposals. Page 47 of 67 Item 9.f. City Council Consideration of Rejection of All Bids for the Arroyo Grande Police Department Camera System Project, PW 2023-10 August 8, 2023 Page 3 ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Reject all Bids for the Arroyo Grande Po lice Department Camera System Project (Project) and direct staff to reissue a Request for Proposal for design of this project and subsequently competitively bid the construction of the project ; 2. Do not reject bids (not rejecting existing bids may place funding in jeopardy and opens the City up to protests regarding the bid evaluation process); or 3. Provide other direction to staff. ADVANTAGES: Rejecting all previous bids allows the City to go out to bid for a project that will meet ARPA requirements, that will contain language facilitating review of the proposals received, and will more clearly state the City’s needs for this project. DISADVANTAGES: Reissuing the RFP for design only and then competitively bidding for construction will take some additional time. Staff believes that taking these additional steps will help protect the City and its funding and will ultimately result in a more successful project. ENVIRONMENTAL REVIEW: The recommended action is not a CEQA project. CEQA evaluation will be perf ormed upon award of the construction project. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Page 48 of 67 Item 9.g. MEMORANDUM TO: City Council FROM: Steve Kahn, Interim Public Works Director BY: Shannon Sweeney, City Engineer SUBJECT: Consideration of Approval of 191 Tally Ho Frontage Improvement Project DATE: August 8, 2023 SUMMARY OF ACTION: Approve construction plans and specifications, authorize the solicitation of bids, and provide environmental determination for the 191 Tally Ho Frontage Improvement Project (the “Project”). IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: $110,000 in sales tax revenue has been allocated to this project in Fiscal Year 2023–24. The Engineer’s estimate for the improvements included in this project is $75,000. Encumbered expenses to date for design total $22,900, of which $20,976.25 has been paid to date. Staff time is needed to administer the project. This was anticipated and will be handled by in-house staff. RECOMMENDATION: 1) Approve the construction plans and specifications for the Project; 2) Authorize the City Clerk to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) under a Class 2 exemption, pursuant to Guidelines Section 15302 and 4) Direct the City Clerk to file a Notice of Exemption. BACKGROUND: The single-family residence at 191 Tally Ho was purchased by its current owners in approximately 2019. Soon after, the property owner approached the City requesting that the masonry wall fronting the street be rebuilt by the City. At that time, the City did not have the funds to proceed. The homeowner moved forward constructing this wall in approximately 2022 without the necessary permits and not to standards. The City put a Page 49 of 67 Item 9.g. City Council Consideration of Approval of 191 Tally Ho Frontage Improvement Project August 8, 2023 Page 2 stop notice on the work, but unfortunately not before partial excavation and wall removal. This is the only property in this section of Tally Ho whose front boundary extends into the right-of-way with no offer of dedication (195 Tally Ho also extends into the right-of-way but an offer of dedication has already been made). The City is constructing the wall in exchange for dedication of the remaining street-right of way In exchange for the City proceeding with construction of the wall to standard, the property owner is providing the necessary dedication of right-of-way. GTA was selected off the City's on-call list for survey and design and entered into a contract on August 17, 2022, for this work. The resulting plans and specifications are ready to bid out for construction. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. 1) Approve the construction plans and specifications for the Project; 2) Authorize the City Clerk to advertise for formal construction bids due to the engineer’s estimate of $75,000 for this work; and 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15302 and direct the City Clerk to file a Notice of Exemption; 2. Do not approve staff’s recommendations; 3. Modify staff’s recommendation and approve; or 4. Provide direction to staff. ADVANTAGES: Completing this project will eliminate an eyesore and hazard that currently exists at this property, as well as address the lack of consistent right-of-way in this area. The masonry wall will meet the standards and the necessary right-of-way will be dedicated to the City. DISADVANTAGES: There will be potential minor traffic inconveniences to the travelling public during construction. Staff will monitor the traffic control to conform to the requirements of the Municipal Uniform Traffic Control Devices manual (MUTCD) to mitigate any negative effects. City inspectors will be at the site during construction to adjust the traffic control for isolated instances (driveway access, etc.). ENVIRONMENTAL REVIEW: The project was reviewed in accordance with the California Environmental Quality Act (CEQA), and it was determined to be categorically exempt per Section 15302 Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure is located on the same site as the structure replaced and has substantially the same purpose and capacity as the structure replaced. This wall replaces a wall that was previously removed. Page 50 of 67 Item 9.g. City Council Consideration of Approval of 191 Tally Ho Frontage Improvement Project August 8, 2023 Page 3 PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Construction Documents for 191 Tally Ho Frontage Improvement Project 2. Engineer’s Estimate for Project 3. Notice of Exemption Page 51 of 67 JAMES WAYTALLY HO RDCORBETT CONAYON RDWILDWOOD DRPASEO STPASEO STMAY STLE POINT STMCKINLEY STVIA LA BARRANCACANYON WAY VICINITY MAP3PW 2022-071TITLE SHEETATTACHMENT 1Page 52 of 67 IMPROVEMENT PLANROW CONCRETE & ASPHALT CONCRETE IMPROVEMENTSTOP OF CURB PROFILEROW FRONATAGE IMPROVEMENTSDRIVEWAY PROFILE #1DRIVEWAY PROFILE #2DETAILED CROSS SECTION STA. 11+50MODIFIED APRONCONSTRUCTION NOTES3PW 2022-07IMPROVEMENT PLAN & PROFILE2EXCAVATION AND EARTHWORK NOTESPage 53 of 67 TRAFFIC CONTROL PLAN191 TALLYHO ROAD3PW 2022-07TRAFFIC CONTROL PLAN3LEGENDPage 54 of 67 ATTACHMENT 2 Page 55 of 67 ATTACHMENT 3 Page 56 of 67 Item 9.h. MEMORANDUM TO: City Council FROM: Steve Kahn, Interim Public Works Director BY: Shannon Sweeney, City Engineer SUBJECT: Consideration of Budget Amendment for Parklet Concrete Barriers and Planters DATE: August 8, 2023 SUMMARY OF ACTION: Approve a budget amendment of $90,000, including $72,957.20 for the purchase of decorative concrete barriers and planters associated with the long-term parklets program, along with $17,042.80 for parking wayfaring street sign purchase and placement in the Village to guide vehicles to the Olohan and Le Point parking areas to help offset the impact of the loss of streetside parking. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The estimated $90,000 to procure the permanent decorative concrete barriers and planters and signage associated with the long-term parklets is expected to be fully offset over time through rental fees for the physical barriers paid by the business owners requesting the parklets, as described in the September 27, 2022, staff report introducing the Ordinance regarding the permanent parklet program. These fees will be applied through the administration of the parklets permits. At its July 25, 2023 City Council meeting, City Council approved $72,957.20 for the purchase of the parklet concrete barriers and planters. However, staff identified after t hat meeting that there was no actual line item in the budget for this purchase. Approval of this budget amendment will correct this oversight. RECOMMENDATION: 1) Approve a budget amendment of $90,000 from general fund reserves for the purchase of decorative concrete barriers and planters and stre et signs associated with the long- term parklets program; 2) Make findings that continuing administrative or maintenance activities—such as purchases for supplies, personnel-related actions, and general policy and procedure making—do not qualify as a project under CEQA. Page 57 of 67 Item 9.h. City Council Consideration of Budget Amendment for Parklet Concrete Barriers and Planters August 8, 2023 Page 2 BACKGROUND: At its July 25, 2023 City Council meeting, the City Council approved $72,957.20 for the purchase of the parklet concrete barriers and planters. However, staff identified after that meeting that there was no actual line item in the budget for this purchase. Approval of this budget amendment will correct this oversight. ANALYSIS OF ISSUES: Without a budget amendment, there is technically no funding available for the purchase previously approved by City Council. Adequate funding exists in general fund reserves, but City Council approval assigning some of those funds to this project is necessary. Staff is requesting an adjustment in the amount of $90,000 to cover the co sts of purchasing the parklet barriers and planters, as well as costs associated with additional wayfinding signage and improvements that will mitigate impacts from the loss of parking. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve a budget amendment in the amount of $90,000 from general fund reserves for costs associated with purchase and installation of City owned Parklet components; 2. Do not approve this budget amendment, which would preclude City staff’s ability to implement the long-term parklet program at this time; or 3. Provide other direction to staff. ADVANTAGES: Advantages to the recommended alternative include:  Consistent layout and decorative appearance for all concrete barriers in the Village.  Purchase of barriers is within the originally estimated costs for this project.  Selected concrete barriers provide a physical barrier between vehicles and diners.  Purchasing the barriers at this time will help limit the amount of time the parklets are out of service, as placement will be coordinated with the removal of the existing temporary concrete barriers, the concrete repairs project (replacement of tile bands, tile tree well surrounds, and crosswalks), and the slurry seal project, all which take place and temporarily impact the Village area parking and circulation. The associated capital projects are anticipated to be completed in September and October 2023. The concrete barriers will be available for placement directly following completion of those projects to minimize the time that the parklets are out of service. DISADVANTAGES: There are no disadvantages to the recommended alternative. General fund reserves exist in an amount adequate to cover this budget. Page 58 of 67 Item 9.h. City Council Consideration of Budget Amendment for Parklet Concrete Barriers and Planters August 8, 2023 Page 3 ENVIRONMENTAL REVIEW: No environmental review is required for this item. Continuing administrative or maintenance activities—such as general policy and procedure making—do not qualify as a project under CEQA. (State CEQA Guidelines, § 15378, subd. (b)(2).) Installation of individual parklets will be evaluated for CEQA as applications are received. This budget amendment is strictly an administrative task. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Page 59 of 67 Item 11.a. MEMORANDUM TO: City Council FROM: Brian Pedrotti, Community Development Director BY: Andrew Perez, Planning Manager SUBJECT: Safe Parking Ordinance Update DATE: August 8, 2023 SUMMARY OF ACTION: Receive an update on the status of the safe parking ordinance. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: No financial impact is projected. RECOMMENDATION: Suspend efforts to adopt a safe parking ordinance due to the inability to secure a commitment from a social service provider to support individual safe parking sites. BACKGROUND: Recognizing the rising costs of housing and the need to provide options for those in our community facing homelessness, combined with the interest from local faith organizations, a study session was held with City Council on March 14, 2023 to discuss the topic of safe parking. Staff drafted a safe parking ordinance and presented it to Council at the March 14, 2023, study session. The ordinance defined safe parking sites, identified zones in which safe parking sites could be permitted, and proposed a new permit type specifically for safe parking sites. Performance standards were also included as a way to mitigate adverse impacts on surrounding properties. Council was generally supportive of the ordinance as it was proposed at that time. Much of the discussion was centered around the amount of involvement that a local social service provider, most likely the 5 Cities Homeless Coalition (5CHC), would need to have to make the program effective. Council directed staff to further refine the ordinance and coordinate with 5CHC to ensure that the amount of involvement by 5CHC is feasible given its limited resources. Page 60 of 67 Item 11.a. City Council Safe Parking Ordinance Update August 8, 2023 Page 2 Council also directed staff to add a performance standard to the ordinance that requires an operator to register its guests by obtaining name and date of birth, vehicle make, model, and license plate number, and proof of driver’s license and automobile insurance. The registration form would be used to verify that the guest has made contact with a social services provider. It was anticipated that, in most cases, the social services provider would be 5CHC. By requiring at least a check-in with 5CHC, or another social service provider, the ordinance acknowledges that those services and benefits provided are an important component in improving the living situation of safe parking guests. After the study session, staff had discussions with 5CHC, who determined that they were unable to provide the services necessary to support safe parking sites. The primary concern was due to potential liability for issues that may arise at these sites. Additionally, the lack of resources makes a commitment to support these sites infeasible. The draft ordinance was presented to the Planning Commission on May 16, 2023, and staff’s recommendation at that time was to continue the hearing to a date uncertain due to the inability to secure a commitment from 5CHC to support the future sites. Based on this new information, the Planning Commission postponed the hearing indefinitely. ANALYSIS OF ISSUES: The draft ordinance was updated after the study session with City Council in preparation of moving the ordinance forward to adoption. Regarding the involvement of a social service provider, the ordinance was revised to include a performance standard that states: In addition to the registration form the guest must make contact with a local social service provider where they can be offered access to support resources a nd case management services. The guest must provide proof that they made contact with a social service provider within seven (7) days of the initial entry into the Safe Parking Site. As directed by Council. staff has had multiple discussions with 5CHC to confirm its ability to support safe parking sites. A commitment from 5CHC would allow site operators to comply with the ordinance and provide essential services for guests of safe parking sites. 5CHC has stated that it is unable to provide the services due to a lack of resources that can be dedicated to this effort. Since the study session, City staff has met with County staff regarding a regional approach to safe parking to make more efficient use of the limited resources that support this use. County staff is continuing discussions with the other cities to identify potential safe parking sites. The County is hoping to establish one site in south county and another in north county. This would allow limited resources to be concentrated at just two sites rather than multiple smaller sites throughout the cities and county as whole . A benefit of this approach is that coordinated management of regional safe parking sites will result in consistent standards and expectations for guests of these sites, as well as services to guests and broader and more easily accessed knowledge of where the sites are located. Page 61 of 67 Item 11.a. City Council Safe Parking Ordinance Update August 8, 2023 Page 3 Staff will continue coordinating with the County in pursuit of a safe parking situation that is beneficial for guests, hosts, and neighbors of these sites. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Receive the update from staff and direct staff suspend efforts to adopt a safe parking ordinance; or 2. Provide other direction to staff. ADVANTAGES: Continued discussions with Council will provide direction to staff regarding the future of the safe parking ordinance. DISADVANTAGES: Without a commitment from a social services provider, the ordinance cannot move forward based on the most recent direction from Council. ENVIRONMENTAL REVIEW: No environmental review is required for the study session discussion. Adoption of a safe parking ordinance will require environmental review at the time it is considered formally and will be noticed accordingly. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Leaders of local faith -based organizations, the 5 Cities Homeless Coalition, and San Luis Obispo County Homeless Services staff were notified of this agenda item via e-mail on July 31, 2023, due to expressed stakeholder interest. ATTACHMENTS: 1. Draft Safe Parking Ordinance Page 62 of 67 65501.00001\41035851.1 ATTACHMENT 1 16.52.270 Safe Parking (draft) A. Purpose. This Section establishes criteria and procedures for the consideration and review of Safe Parking Site applications, and standards for the operation of Safe Parking Sites. Vehicles parked overnight have been a source of potential environmental hazards when waste is discharged. Such waste may include gas, oil, or human waste. These discharges create unsanitary conditions, public health risks, and potential environmental impacts. Additionally, vehicles parked overnight can accumulate and discharge trash and debris in and around areas where vehicles are parked. The city wishes to provide for designated areas for unhoused individuals to park their vehicles overnight and ensure that unhoused individuals receive social services as part of these programs. The programs will help provide assistance to households using vehicles as their residence by providing a safe place to park, restroom facilities, access to social services programs, and other support needed to help transition households toward permanent, stable housing. B. Definitions. 1. “Safe Parking Site” means a paved parking lot outside of the public right-of-way that provides unhoused individuals and/or families who are living in a vehicle a dedicated, safe place to park overnight. No rent shall be exchanged between host and occupants. The occupancy of a vehicle at a safe parking site operated in compliance with Section shall not constitute a violation of AGMC 9.22.020. 2. “Safe Parking Operator” means an agency or organization that facilitates, administers, oversees, and provides staffing for safe parking uses in the permitted area of the Safe Parking Site. 3. “Guest” means a person who stays overnight in the permitted area of the Safe Parking Site. 4. “Director” means the Community Development Director. C. Locations. The following locations are eligible to host a Safe Parking Site: 1. Paved parking lots on properties located in the Public/Quasi-public zone; 2. Paved parking lots on properties within the Industrial Mixed Use zone. D. Permit Requirements. 1. No person shall operate, allow, permit a Safe Parking Site without approval of a Safe Parking Permit through the authority granted in the Arroyo Grande Municipal Code (AGMC). 2. All applications shall be filed with the director in the form prescribed by the director. The application form shall contain a list of information that must be submitted in order for the application to be deemed complete. 3. Establishment of a Safe Parking Site at an eligible location shall obtain a Safe Parking Permit. The site shall comply with all existing conditions of approval for the entitled use, the Performance Standards of this Section, and any conditions of approval for the Safe Parking Permit. E. Application Requirements. An application to establish a Safe Parking Site shall include: 1. Completed application form and payment of the required fee. Page 63 of 67 65501.00001\41035851.1 2. A site plan indicating the location of the designated overnight parking spaces trash and recycling facilities, water, restroom facilities, exterior lighting fixtures, location of and distances to surrounding residential properties. 3. A written statement from a social service provider assuring its participation in the operation of the Safe Parking Site. 4. Management Plan. A management plan shall be submitted with the application to establish a Safe Parking Site. The plan shall address the following items, at a minimum: i. Number of spaces allocated ii. Proposed days and hours of operation iii. Staff qualifications and training iv. Security, including the number of people per shift, length of shifts, and description how the site is monitored during hours of operation, and how the performance standards will be enforced v. Pet policy, including provisions for cleanliness, noise, and use of leashes vi. Facility and parking lot maintenance vii. Prohibition of campfires viii. Procedures for addressing complaints in a timely manner ix. An anti-discrimination policy x. Copy of liability insurance for the use of the property as a safe parking site. xi. Procedure for verifying guests have made contact with a social services provider 5. Any other information the Director may determine is necessary to ensure compliance with the provisions of this Section. F. Decision and Appeal. Notwithstanding Section 16.16.080, safe parking permits shall be subject to the decision and review process provided herein. 1. Authority and findings. The director may approve a safe parking permit only after finding that: i. The Safe Parking Operator has met the application requirements in subsection E of this section. ii. The proposed location is adequate in size and shape to accommodate the proposed Safe Parking Site. iii. The Safe Parking Site meets the standards in subsection G of this section. 2. Director Decision i. The director shall prepare a written decision to approve, approve with conditions, or deny the application. ii. Notice of the director’s decision approving or denying a Safe Parking Site permit shall be given by mail to owners and residents of property within 300’ of the proposed Safe Parking Site. The notice shall include the address of the property, a brief description of the proposed use, the director’s decision, and a description of the appeal process. iii. The director’s decision shall become final ten(10) days after the date the notice is mailed unless an appeal is filed. 3. Appeal Page 64 of 67 65501.00001\41035851.1 i. Any affected person may file an appeal of the director’s decision by making a written request of appeal to the city clerk before the date the director’s decision becomes final. ii. At any time prior to the hearing, the person requesting the hearing may withdraw the appeal request. If the hearing request is withdrawn and 10 days have lapsed from the mailing date of the notice under (F)(2) above, the decision of the director shall become final. 4. City Council Review on Appeal. i. If there is proper appeal of the director’s decision, the city council shall follow the appeal procedures established by Section 16.12.160 of this Chapter. ii. The city council may affirm, affirm in part, or reverse or otherwise modify the previous determination that is the subject of appeal. The decision of the City Council shall be final. G. Performance Standards 1. Hours of Operation. The Safe Parking Program’s hours of operation shall not conflict with the hours of operation of the primary use of the location, nor shall it operate outside of the hours of 6:00pm and 7:00am. 2. Facilities. The Safe Parking Operator shall ensure that occupants of vehicles parked overnight shall have access to restrooms, drinking water, and trash receptacles. The restrooms may by located in an existing building on-site, or in mobile bathrooms. 3. Registration. The Safe Parking Operator shall provide guests with a registration form upon the guests first entry into the Safe Parking Site for purposes of collecting basic information about the guest(s), including name, date of birth, vehicle make, model, and license plate number, phone number, and proof of automobile insurance. In addition to the registration form the guest must make contact with a local social service provider where they can be offered access to support resources and case management services. The guest must provide proof that they made contact with a social service provider within seven (7) days of the initial entry into the Safe Parking Site. The Safe Parking Operator shall furnish the registration forms to City staff every six (6) months. 4. Social Services. The Safe Parking Operator of the site shall coordinate with a social service provider that will offer support services and case management to guests of Safe Parking Sites. Social service provider, for purposes of this Section is defined as an organization that provides assistance applying for benefits, mental health and substance use services, outpatient health services, information and referral services, child care, education, life skills training, employment assistance and job training, housing search and counseling services, legal services, outreach services, transportation, food assistance, risk assessment and safety planning (particularly for individuals and families experiencing domestic violence), and case management services such as counseling, finding and coordinating services, and monitoring and evaluating progress in a program 5. Lighting. All source of lighting shall be shielded and focused away from adjoining properties in accordance with AGMC Section 16.48.090. 6. Capacity. A maximum number of six (6) parking spaces may be allocated for overnight use in a Safe Parking Program. Page 65 of 67 65501.00001\41035851.1 7. Distance/Screening. The Safe Parking Operator shall provide screening from residential structures through the use of fencing or other physical barrier and locate the parking spaces no closer than 300’ from neighboring residential structures. The designated parking spaces shall be located as far as possible from neighboring residential structures. 8. Noise. No noise, music, or other audio may be played in the vehicle at a volume which exceeds 50 decibels, the standards established by AGMC 9.16.040. Any guest who creates noise exceeding the standards in AGMC 9.16.040 will first be warned, and if the noise does not cease, be asked to leave. In addition, the guest and/or the Safe Parking Operator may be penalized based on AGMC 9.16.080. 9. Recreational Vehicles. Recreational vehicles are prohibited from safe parking sites. 10. Emergency Access. All driveways must remain clear to provide access to the site by emergency vehicles. H. Guests. Guests of the safe parking site must be in a vehicle driven by someone with a valid driver’s license. I. Duration. The permit issued through this section shall be valid for 18 months, unless suspended or revoked as described in this section. At the end of the 18-month period, if the director finds that there have been no violations of any of the permit conditions, the permit shall be automatically extended for an additional 18-month period. J. Assignment. A Safe Parking Operator may only transfer or assign a permit issued through this section with the written permission of the director. Transfer of the permit granted in this section without such permission shall be grounds for the suspension or termination of the permit. K. City’s Right to Inspect. 1. The Safe Parking Operator shall allow City representatives to enter and inspect the program site during business hours to ensure compliance with this Section, all applicable County, State, and Federal regulations, and compliance with all applicable Building and Fire Codes. L. Penalty. Violation of any of the standards and regulations of this section shall result in revocation or suspension of the permit through procedures described below. 1. The director may suspend, revoke, or modify a permit if the director finds that: i. Operation of the Safe Parking Program violates any provision of this section, other applicable provision of this code, or state law; or ii. Operation of the Safe Parking Program is detrimental to public health, safety or the general welfare. 2. Procedure for suspension, revocation, or modification. i. Opportunity to Cure. Whenever the director believes that the permit holder is in violation of this section, conditions of approval, or other law, the director shall provide the Safe Parking Operator a written notice describing the violations and provide a reasonable opportunity for the Safe Parking Operator to cure the violations. ii. Failure to Cure. If the Safe Parking Operator fails to cure the violations specified by the director, the director shall set a date for a public hearing with the Planning Commission on whether the permit should be suspended, revoked, or modified. The director shall provide notice to the Safe Parking Operator 10 days in advance of the date set for hearing to the most recent home or business address on file Page 66 of 67 65501.00001\41035851.1 with the city for the Safe Parking Operator. The notice shall state the reasons the director proposes to revoke, suspend, or modify the permit. iii. Public Notice. Notice of the hearing regarding the permit shall be given at least 10 days in advance of the hearing to all residents and owners of property within 300’ of the subject property. iv. Decision. Within 10 days of the hearing, the a written record of the Planning Commission’s decision shall be prepared, stating the grounds for the decision and the evidence supporting the decision in accordance with AGMC Section 16.16.220. v. Notice of Decision. Notice of the Planning Commission’s decision shall be mailed to the permit holder at the most recent business or home address on file with the city. Additionally, the notice shall be posted to the city’s website and provided by email to any other person who requested notice of such decision with the city clerk. vi. The director’s decision shall become final 10 days after the notice is mailed to the permit holder unless a timely appeal is filed. Appeal of the Planning Commission’s decision shall occur through the same process described in subsection (F), (3-4) of this section. The decision of the city council shall be mailed to the permit holder and shall become final and effective five days following the date postmarked on the mailing. Page 67 of 67