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CC 2023-11-14_9.d. Approval of Minutes 1 Item 9.d. ACTION MINUTES SPECIAL MEETING OF THE CITY COUNCIL October 30, 2023, 5:00 p.m. Hybrid City Council Chamber/Virtual Zoom Meeting 215 East Branch Street, Arroyo Grande Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Kate Secrest, Council Member Jim Guthrie Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, Interim City Manager Bill Robeson This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________ 1. CALL TO ORDER Council Member George called the meeting to order at 5:00 p.m. 2. ROLL CALL City Clerk Matson took roll call. At the time of roll call, Mayor Ray Russom and Mayor Pro Tem Barneich were absent. 3. FLAG SALUTE Council Member George led the flag salute. 4. PUBLIC COMMENT ON CLOSED SESSION ITEMS Council Member George invited public comment. Speaking from the public was Patty Welsh. No further public comments were received. Mayor Ray Russom joined the meeting at 5:03 p.m. 5. CLOSED SESSION City Attorney Rosen announced that the City Council will recess to a closed session for the following: a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1): PUBLIC EMPLOYEE APPOINTMENT Position: City Manager 2 Item 9.d. City Council adjourned to Closed Session at 5:03 p.m. Mayor Pro Tem Barneich joined the meeting at 5:04 p.m. 6. ADJOURNMENT City Attorney announced there was no reportable action. The meeting was adjourned at 6:47 p.m. _________________________ Caren Ray Russom, Mayor ATTEST: _________________________ Jessica Matson, City Clerk 1 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL October 24, 2023, 6:00 p.m. Hybrid City Council Chamber/Virtual Zoom Meeting 215 East Branch Street, Arroyo Grande Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, Council Member Secrest Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, Interim City Manager Bill Robeson, Community Development Director Brian Pedrotti, Planning Manager Andrew Perez, Associate Planner Shayna Gropen, City Engineer Shannon Sweeney This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________ 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Clerk Matson took roll call. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Ray Russom led the flag salute. 5. AGENDA REVIEW Mayor Ray Russom noted Supplemental Information No. 2 for Item 10.a. and announced that staff has recommended Council open and continue the noticed public hearing to a date certain of November 28, 2023. Moved by Mayor Ray Russom Seconded by Mayor Pro Tem Barneich Open and continue the noticed public hearing for Item 10.a. to a date certain of November 28, 2023. 2 AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest Passed (5 to 0) 5.a Closed Session Announcements None. 5.b Ordinances read in title only Moved by Mayor Ray Russom Seconded by Mayor Pro Tem Barneich Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived. AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest Passed (5 to 0) 6. SPECIAL PRESENTATIONS 6.a Honorary Proclamation Recognizing November 2023 as National Native American & Indigenous Peoples Heritage Month Mayor Ray Russom read the Honorary Proclamation Recognizing November 2023 As National Native American & Indigenous Peoples Heritage Month. Violet Walker, and Elder Slo, Northern Chumash Tribe, accepted the proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.b Honorary Proclamation Declaring November 2023 as National Hospice And Palliative Care Month Mayor Ray Russom read the Honorary Proclamation Declaring November 2023 as National Hospice and Palliative Care Month. Len Jarret, accepted the proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c Interim City Manager Communications Interim City Manager Robeson provided information regarding upcoming events including Marathon Monster Mash, Halloween in the Village, and the Holiday Parade. Interim City Manager Robeson also provided an update on the construction work being performed in the Village including installation of permanent parklets; and the postponement of the Slurry Seal Project. 3 Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. 7.a MAYOR RAY RUSSOM: 1. California Joint Powers Insurance Authority (CJPIA) 2. Central Coast Blue Regional Recycled Water Authority Board 3. Five Cities Fire Authority 4. San Luis Obispo County Mayor's Meeting 5. South San Luis Obispo County Sanitation District (SSLOCSD) 6. Other 7.b MAYOR PRO TEM BARNEICH: 1. Audit Committee 2. Homeless Services Oversight Council (HSOC) 3. Zone 3 Water Advisory Board 4. Other 7.c COUNCIL MEMBER GEORGE: 1. Five Cities Fire Authority 2. Tourism Business Improvement District Advisory Board 3. Visit SLO CAL Advisory Board 4. Other 7.d COUNCIL MEMBER GUTHRIE: 1. County Water Resources Advisory Committee (WRAC) 2. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) 3. Integrated Waste Management Authority Board (IWMA) 4. REACH Economic Development Roundtable 5. Other 7.e COUNCIL MEMBER SECREST: 1. Air Pollution Control District (APCD) 4 2. South County Chambers of Commerce Governmental Affairs Committee 3. Other 8. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public were No Name Provided, Mi ke Harris, Richard Burde. No further public comments were received. Interim City Manager Robeson and City Attorney responded to questions from the tpublic. 9. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Mayor Ray Russom invited public comment. No public comments were received. Moved by Mayor Pro Tem Barneich Seconded by Council Member George Approve Consent Agenda Items 9.a. through 9.c., with the recommended courses of action. AYES (5): Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, Council Member Secrest, and Mayor Ray Russom Passed (5 to 0) 9.a Consideration of Cash Disbursement Ratification 1) Ratified the listing of cash disbursements for the period of September 16 through September 30, 2023; 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 9.b Approval of Minutes Approved the minutes of the Regular City Council Meeting of October 10, 2023, as submitted. 9.c Monthly Water Supply and Demand Update Received and filed the Monthly Water Supply and Demand Update. 10. PUBLIC HEARINGS 10.a Consider a Resolution Denying the Installation of One (1) Domestic Well on Property Zoned Planned Development (PD); Applicant – Michael Harris; Representative – Richard Burde, SLO Civil Design This item was continued to a date certain of November 28, 2023. 5 10.b Consider a Resolution Accepting a Donation of Time and Materials for the Second Phase of Painting of Utility Boxes Citywide and Waiving Encroachment Permit Fees; Staff Project 23-007; Applicant – Shirley Horacek, Arroyo Grande Public Art Community Development Director Pedrotti introduced the item and Associate Planner Gropen provided a presentation and recommended that the Council adopt a Resolution accepting the donation of time and materials and waiving encroachment permit fees in the amount of $720; and determine that this project is categorically exempt based upon section 15301(e) of the CEQA Guidelines regarding existing facilities. Mayor Ray Russom opened the public hearing. Speaking from the public was Shirley Horacek. Upon hearing no further public comments, Mayor Ray Russom closed the public hearing. Associate Planner Gropen and Director Pedrotti responded to questions from the public. Moved by Council Member George Seconded by Council Member Secrest Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING A DONATION OF TIME AND MATERIALS FOR THE PAINTING OF UTILITY BOXES CITYWIDE AND WAIVING OF ENCROACHMENT PERMIT FEES AND FINDING THE ACTION EXEMPT FROM CEQA; STAFF PROJECT 23-007; LOCATION – CITYWIDE; APPLICANT – SHIRLEY HORACEK, ARROYO GRANDE PUBLIC ART"; and Determined that this project is categorically exempt based upon section 15301(e) of the CEQA Guidelines regarding existing facilities. This exemption is applied to additions to existing structures provided that the addition will not result in an increase of square footage. The proposed project is for painting an existing structure and will not result in an increase in square footage. AYES (5): Council Member George, Council Member Secrest, Council Member Guthrie, Mayor Pro Tem Barneich, and Mayor Ray Russom Passed (5 to 0) 11. OLD BUSINESS None. 12. NEW BUSINESS 12.a Consideration of Pre-Application 23-003: Development Code Amendment to Make Educational Facilities a Conditionally Allowed Use in the Regional Commercial Zoning District; Applicant – Cuesta College Planning Manager Perez presented the item and responded to questions from Council. Dr. Jill Stearns, Cuesta College, responded to questions from Council. Mayor Ray Russom invited public comment. Speaking from the public was No Name Provided, No Name Provided, Alexandria. No further public comments were received. 6 Council discussion ensued regarding parking concerns. Mayor Ray Russom, Mayor Pro Tem Barneich and Council Members George and Secrest commented in favor of the project. Council Member Guthrie provided comments regarding including this project as part of the City's General Plan Update and expressed he was not in favor of the project at this time. No action was taken on this item. The item was received and filed. 13. COUNCIL COMMUNICATIONS Council Member Secrest thanked Council Member Guthrie for his work on the Harvest Festival Mayor Ray Russom commented on future community events. 14. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:25 p.m. _________________________ Caren Ray Russom, Mayor _________________________ Jessica Matson, City Clerk