CC 2023-11-28 9.c. ConsideraResolutionApprovingTUP23012AuthorizetheVillageHolidayParadeJingleBellDashonDecember32023ApproveStreetClosuresintheVItem 9.c.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Patrick Holub, Associate Planner
SUBJECT: Consider a Resolution Approving TUP 23-012; Authorize the Village
Holiday Parade & Jingle Bell Dash on December 3, 2023; Approve
Street Closures in the Village; and Find the Action Categorically
Exempt from CEQA Pursuant to Section 15304(e)
DATE: November 28, 2023
SUMMARY OF ACTION:
Approval of the Temporary Use Permit will authorize the Arroyo Grande Holiday Parade
in the Village and allow staff to implement safety measures, including closure of: East and
West Branch Streets between Traffic Way and Mason Street; Olohan Alley; and the
portion of Wesley Street between West Branch Street and Larchmont Drive.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The staff costs associated with the street closures for this event are equivalent to a
medium road closure event, which has a cost of $15,866 per the City’s recently adopted
fee schedule set to take effect on January 16, 2024. As a City event, the City is
responsible for costs associated with the event. The City is seeking sponsorships to help
offset the cost of the event.
RECOMMENDATION:
Adopt a Resolution approving Temporary Use Permit 23-012 authorizing the Arroyo
Grande Holiday Parade and Jingle Bell Dash in the Village and approving the closure of
streets.
BACKGROUND:
The Arroyo Grande Holiday Parade had been held for several decades, started by Eddie
El Helou, previous owner of Broadway Jewelers in 2003, traditionally on the Sunday
immediately following Thanksgiving. The City has traditionally co-sponsored this event;
however, starting last year, the City has acted as the sole applicant due to the lack of a
community sponsor.
Item 9.c.
City Council
Consider a Resolution Approving TUP 23-012; Authorize the Village Holiday
Parade & Jingle Bell Dash on December 3, 2023; Approve Street Closures in the
Village; and Find the Action Categorically Exempt from CEQA Pursuant to
Section 15304(e)
November 28, 2023
Page 2
ANALYSIS OF ISSUES:
This year’s event is proposed to be held on December 3, 2023, the Sunday one week
after Thanksgiving, based on community input regarding the scheduling of the event. The
Recreation Services Department published a survey in 2022 requesting community input
regarding the date and time of the event. Responses to the survey indicated
overwhelming support for the event to take place on December 3rd and to begin at 5:00
pm rather than 6:00 pm. The City has received one sponsorship for this event totaling
$1,000.00.
This year’s event will include two separate events utilizing the same road closure: the
Jingle Bell Dash and the Holiday Parade. The Jingle Bell Dash is a road race for the
community’s youth, utilizing the closed portion of Branch Street in the Village. Jingle bells
will be given to all participants to attach to their shoes and the race will be run in a
horseshoe pattern with increasing distances for older age groups. There will be eight (8)
separate categories with ages ranging from Pre-K to 6th grade. Registration for the Jingle
Bell Dash will begin at 3:30 pm. The races will begin at 4:30 pm and conclude at 4:50 pm
to allow enough transition time for the parade to begin. Staging for the event will occur in
Olohan Alley.
The proposed route for the Holiday Parade will begin with staging starting at the west end
of Olohan Alley and the parade will officially begin upon the eastbound entrance to Mason
Street, before turning north to East Branch Street. The parade will then continue on East
Branch Street westbound onto West Branch Street and finally turning north on Wesley
Street and into the Bank of America parking lot.
The parade route requires the following traffic control from 3:00 pm to 8:00 pm on
December 3, 2023:
1. “No Parking” restrictions and the closure of Olohan Alley from Bridge Street to
Mason Street;
2. Closure of Branch Street from Mason Street to Wesley Street;
3. Closure of Wesley Street from West Branch Street to Larchmont Drive.
City staff is proposing the “No Parking” restrictions in Olohan Alley to begin at 12:00 pm
and conclude at 8:00 pm on December 3rd. A map depicting road closures, detour routes
and event areas is included as Exhibit B to the proposed Resolution, and the no parking
restrictions will be posted a minimum of 72 hours ahead of the event.
ALTERNATIVES:
1. Adopt a Resolution approving Temporary Use Permit 2 3-012 authorizing the
Village Holiday Parade & Jingle Bell Dash and approving the closure of City
streets;
Item 9.c.
City Council
Consider a Resolution Approving TUP 23-012; Authorize the Village Holiday
Parade & Jingle Bell Dash on December 3, 2023; Approve Street Closures in the
Village; and Find the Action Categorically Exempt from CEQA Pursuant to
Section 15304(e)
November 28, 2023
Page 3
2. Modify and adopt a Resolution approving Temporary Use Permit 2 3-012
authorizing the Village Holiday Parade & Jingle Bell Dash and approving the
closure of City streets;
3. Do not adopt a Resolution approving Temporary Use Permit 23-012 authorizing
the Village Holiday Parade & Jingle Bell Dash and approving the closure of City
streets; or
4. Provide direction to staff.
ADVANTAGES:
The parade & Jingle Bell Dash serves as a community event that allows citizens and
visitors to celebrate the holiday season with organized activities in the Village.
DISADVANTAGES:
“No Parking” restrictions and the closure of sections of Branch Street, Olohan Alley and
portions of Wesley Street will have an impact on traffic congestion and parking. Motorists
driving in the area surrounding the parade route will have to use detours to get to their
destinations, which may increase travel time.
ENVIRONMENTAL REVIEW:
The authorization of the Holiday Parade and Jingle Bell Dash and closure of City streets
is categorically exempt from the California Environmental Quality Act (“CEQA”) under the
Class 4 exemption, which applies to minor public or private alterations in the condition of
land, water, and/or vegetation where the project does not involve removal of healthy,
mature, scenic trees except for forestry and agricultural purposes. (State CEQA
Guidelines, § 15304.) The Class 4 exemption applies to this project because it involves a
minor temporary use of land having negligible or no permanent effects on the
environment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. Additionally, City staff will be contacting affected
property owners and businesses located in the area of street closures.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT
CASE NO. 23-012 AUTHORIZING THE VILLAGE HOLIDAY
PARADE AND JINGLE BELL DASH ON SUNDAY, DECEMER 3,
2023 AND DIRECTING STAFF TO IMPLEMENT RELATED SAFETY
MEASURES INCLUDING NO PARKING ZONES AND STREET
CLOSURES AND FINDING THE ACTION EXEMPT FROM CEQA
WHEREAS, the City has applied for a Temporary Use Permit for the Holiday Parade and Jingle
Bell Dash event which, amongst other things, helped establish conditions to ensure the safety of
the event; and
WHEREAS, the implementation of safety measures including no parking zones and street
closures will help to facilitate a safety for all individuals participating in the event and traveling
through the Village area; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of Temporary
Use Permits for events, AGMC Section 10.16.050 authorizes the City Council to restrict parking
on any street, and California Vehicle Code Section 21101(e) authorizes the closure of streets for
parades and local special events; and
WHEREAS, the Holiday Parade and Jingle Dash and the closure of City streets to hold the event
provides a public benefit by furthering a sense of community pride; and
WHEREAS, the City Council finds, after due study, the following circumstances exist.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Arroyo
Grande finds, determines, resolves, and recommends:
1. Recitals. All recitals above are true and correct and hereby incorporated by reference.
2. CEQA. The authorization of the Holiday Parade and Jingle Dash and closure of City streets is
categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 4
exemption, which applies to minor public or private alterations in the condition of land, water,
and/or vegetation where the project does not involve removal of healthy, mature, scenic trees
except for forestry and agricultural purposes. (State CEQA Guidelines, § 15304.) The class 4
exemption applies to this project because it involves a minor temporary use of land having
negligible or no permanent effects on the environment.
3. Findings. The City Councils makes, after due study and deliberation, the following Temporary
Use Permit findings:
a. The operation of the requested use at the location proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
RESOLUTION NO.
PAGE 2
health, safety or general welfare. The event subject to this approval has occurred safely
for decades, and occurred successfully after being cancelled on one occasion in 2020
due to the Coronavirus pandemic. A 2022 community survey by the Arroyo Grande
Recreation Department showed overwhelming support for the event to take place on
December 3rd at 5:00 pm.
b. The proposed site is adequate in size and shape to accommodate the temporary use
without material detriment to the use and enjoyment of other properties located
adjacent to and in the vicinity of the site. The route has been planned to occur on
streets that would avoid detriment to adjacent properties, and nearby property owners
have been supportive of the Jingle Bell Dash and Holiday parade since inception, and
affected property owners and businesses will be contacted in advance of the event.
Signs will be posted at a minimum 72 hours in advance to ensure that property owners
are aware that the parade will occur.
c. The proposed site is adequately served by streets or highways having sufficient width
and improvements to accommodate the kind and quantity of traffic that the temporary
use will or could reasonably be expected to generate. The proposed route of the
Holiday Parade has been evaluated by city staff as best suited to the Jingle Bell Dash
and Holiday Parade. The Jingle Bell Dash involves a road race for community youth,
which is best suited to occur on closed city streets. Similarly, the streets proposed for
closure are of sufficient size to allow for the Holiday Parade to occur.
d. Adequate temporary parking to accommodate vehicular traffic to be generated by the
use will be available either on-site or at alternate locations acceptable to the City
Council. This use is expected to generate vehicular traffic which will occur outside the
parade area, and the City will provide for detours to mitigate traffic impacts to motorists.
4. Approval. The City Council hereby approves Temporary Use Permit 23-012, authorizing the
use of City property as presented to the City Council on November 28, 2023, with the above
findings and subject to the conditions as set forth in Exhibit “A,” and the specific road detours
as set forth in Exhibit “B,” attached hereto and incorporated herein by this reference.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 28th day of November, 2023.
RESOLUTION NO.
PAGE 3
______________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
______________________________________
BILL ROBESON, INTERIM CITY MANAGER
APPROVED AS TO FORM:
______________________________________
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 23-012
GENERAL CONDITIONS:
1. This Temporary Use Permit authorizes the Holiday Parade and Jingle Dash and directs
staff to implement related safety measures including no parking zones and street
closures on Sunday, December 3, 2023.
2. The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
3. The event shall occur in substantial conformance with the application and plans on file in
the Community Development Department.
4. The applicant shall comply with all of the Conditions of Approval for Temporary Use Permit
23-012.
5. The applicant shall agree to indemnify and defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of the issuance of said
approval. The applicant shall reimburse the City, its agents, officers, or employees, for any
court costs and attorney’s fees which the City, its agents, officers or employees may be
required by a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such participation shall
not relieve applicant of his/her obligations under this condition.
6. The Recreation Services Director shall notify all affected businesses and residents of street
closures and parking restrictions at least 48 hours prior to the event.
7. The applicant shall clean up all debris associated with the event to the satisfaction of the
Public Works Director.
8. Traffic detouring and road closures shall be coordinated by the Police Department.
9. The Public Works Department shall be responsible for ordering and directing the setup of
all traffic control equipment through a private purveyor.
RESOLUTION NO.
PAGE 5
EXHIBIT "B"
ROAD CLOSURE AND DETOUR MAP FOR
TEMPORARY USE PERMIT NO. 23-012
SSSSSS S SSSSSSSSSSSSSSSSSSSSSSSSS S SSSSSSSSSSSSSSSSSSS ¾SB
*5$&(/1+8$61$5'&25%(77&$1<215'75$))Ζ& :<$//(1 672$. 67:Ζ/'2$.3/5$1&+(%5$1&+67:Ζ/':22''535 Ζ1 7=
5
'6 0$621 671(/621 679(5121670&.Ζ1/(< 679Ζ$/$%$55$1&$&52:1 +Ζ//
*8/$5 7(5'%5Ζ'*( 67*$5'(1673/$7 Ζ1 2 /1/( 32Ζ177567$*(&2$&+ 5'($/&+$3$55$/
/
10(648 Ζ7(/1
9$5'/220Ζ6/1:+Ζ7(/(< 676$/Ζ'3$6(267+Ζ''(12$. 5'&52:175/( 32Ζ17 67
/$&5 (67$'5
0<57/(67&5266 677$//< +2 5'&/$5(1&( $96+257 679Ζ$ 9$48(52252 '5Ζ'( 67322/( 672/2+$1 $//(<:(6/(<6793/$7$5'52'(2'5:Ζ/721 3/0$< 67(0(5$/'%$<'59Ζ$%$1'2/(52&2%5(3/&2/Ζ1$67/(021/10(5&('(6/1/Ζ(5/<Ζ.('$:<526(:22'
/
1
3 $8/'Ζ1*&5&$03$1$3//1&$/Ζ2$.:22'&7$9(1Ζ'$'('Ζ$0$17(&255$/3/
67Ζ//:(//'
0<57/(
'
55$/3+%(&./1&$1<21
:
<
5Ζ'*(
9Ζ
(
:
:
<&Ζ1'<:<67$1/(< $9/$5&+0217'5=2*$7$ :<63$1Ζ6+0 2 66 /1
3($5:22'
$
9
6 7 $7Ζ21:<
9Ζ//$
*
(
*/(1 '5
2/' 5$1&+ 5'7(0386&50Ζ//(5:<-$0(6
:
<CORBETTCANYONRD1(9$'$ 67(644444444448Ζ7(/1
63$1Ζ6+0(6&+$3$55$/
/
10&+$3$5
6666$$$$/////ΖΖ''&%$<<''55%(5$/'%0(01/1$&(*5$0$1'5''''Ζ$0(2(2(2(222222'52252522222222''''('((22229ΖΖ$9Ζ$9Ζ9$48(525(5(52++++5$1111&&&&+++++52$'&/2685(7Ζ0(6 ȏ 2/2+$1$//(< 30 30ȏ $//27+(5/2&$7Ζ216 30 3052222222222222222222222/(/((/((/((/(/((/(//(5%%%%%%%%%%%%%%%%%%$$$$$$$$$$$$$$$$$$$$$$$$111111111111111''''''''''''''''''2%%%%%%%%%999999999999999999999ΖΖΖΖΖ$$$$$$$$$$$$$$$$$$$$$$$(1Ζ'$9($ 9$9$9$$ 9$$$$''('(0$17(0+2/Ζ'$< 3$5$'(52$'&/2685( 0$3)HHWN&Ζ7<9(+Ζ&/(83'$7(' BY: 3. +2/8% - 11//2023$5$'(5287(3$5$'(67$*Ζ1*'(72855287(52$'&/2685(SSSSSSSSSS75$))Ζ&&21(6:$7(5%$55Ζ&$'(6/0 1"3,*/()34 )34/0 1"3,*/()34 )34'(7285/()7'(72855Ζ*+7
52$'&/26('727+528*+75$))Ζ&
52$'&/26(' ¾SB6Ζ*1%2$5'75$Ζ/(5123$5.Ζ1*%$1.2)$0(5Ζ&$%&$+56+56)Ζ5(758&.7+Ζ6 0$3 6+2:6 52$' &/2685(6 '(7285 5287(6 3$5$'( 5287(6 $1' /2&$7Ζ216 2)(48Ζ30(171(('(')257+($552<2*5$1'(+2/Ζ'$<3$5$'(:$7(5%$55Ζ&$'(6$1'&21(6$5(/$%(/(':Ζ7+7+(727$/180%(51(('('$7($&+/2&$7Ζ21(9(17'$7( %&$&.#&3
$7 30(9(17/2&$7Ζ21 9Ζ//$*(2)$552<2*5$1'(