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CC 2024-01-23_09.e. Approval of Minutes_2024-01-09 1 Item 9.e. ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL January 9, 2024, 6:00 p.m. Hybrid City Council Chamber/Virtual Zoom Meeting 215 East Branch Street, Arroyo Grande Council Members Present: Mayor Ray Russom, Mayor Pro Tem Guthrie, Council Member Barneich, Council Member George, Council Member Secrest Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing, Assistant City Manager/Public Works Director Bill Robeson, Administrative Services Director Nicole Valentine, Community Development Director Brian Pedrotti, Recreation Services Director Sheridan Bohlken, Fire Chief Steve Lieberman, City Engineer Shannon Sweeney, IT Manager Kevin Waddy This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________ 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 P.M. 2. ROLL CALL City Clerk Matson took roll call. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Ray Russom led the flag salute. 5. AGENDA REVIEW 5.a Closed Session Announcements None. Page 38 of 56 2 Item 9.e. 5.b Ordinances read in title only Moved by Mayor Ray Russom Seconded by Council Member Barneich Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived. AYES (5): Mayor Ray Russom, Council Member Barneich, Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie Passed (5 to 0) 6. SPECIAL PRESENTATIONS 6.a Introduction of New Employee and Oath of Office – Matthew Downing, City Manager Assistant City Manager/Public Works Director Robeson introduced and welcomed City Manager Matthew Downing. Mayor Ray Russom welcomed City Manager Downing. City Clerk Matson administered the Oath of Office. Mayor Ray Russom invited public comment. Speaking from the public was Patty Welsh. No further public comments were received. 6.b City Manager Communications City Manager Downing provided Department updates regarding a Community Survey, New Building Permit Technician, New Police Trainee, and an update on the Village construction projects. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. CITY COUNCIL REPORTS None. Reports are made during the Second Council Meeting each month. 8. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public was Patty Welsh. No further public comments were received. 9. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Staff responded to questions regarding Item 9.f. Page 39 of 56 3 Item 9.e. Mayor Ray Russom invited public comment. Speaking from the public was Patty Welsh. No further public comments were received. Assistant City Manager/Public Works Director Robeson responded to questions from the public. City Attorney Rosen provided clarification regarding fee waivers. Moved by Council Member Barneich Seconded by Council Member George Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action. AYES (5): Council Member Barneich, Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom Passed (5 to 0) 9.a Consideration of Cash Disbursement Ratification 1) Ratified the listing of cash disbursements for the period of November 15 through December 15, 2023; 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) 9.b Consideration of Statement of Investment Deposits 1) Received and filed the report listing investment deposits of the City of Arroyo Grande as of November 30, 2023, as required by Government Code Section 53646(b); 2) Determined that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. c)(2)-(3), 15378.) 9.c Approval of Minutes Approved the minutes of the Regular City Council Meeting of December 12, 2023, as submitted. 9.d Consideration of Resolution Adopting the 2023 County Joinder Amendment to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING 2023 COUNTY JOINDER AMENDMENT TO THE SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT OF THE INTEGRATED WASTE MANAGEMENT AUTHORITY"; and 2) Found that rejoining the IWMA via the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378). 9.e Consideration of Adoption of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan Page 40 of 56 4 Item 9.e. Adopted the Ordinance amending Section 13.07.030 (C)(2) of the Arroyo Grande Municipal Code regarding the WSCP 9.f Consideration of Award of Contract to Cushman Contracting Corporation for Construction of the Swinging Bridge Retrofit Project, PW 2021-06 and Find the Action Exempt from CEQA 1) Awarded a contract for the Swinging Bridge Retrofit Project to Cushman Contracting Corporation in the amount of $937,000, in substantially final form subject to any minor, technical or non-substantive changes approved by the City Manager in consultation with the City Attorney; 2) Authorized the City Manager to approve change orders of 10% of the contract amount, $93,700, for unanticipated costs during the construction phase of the Project; and 3) Determined that the Project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301) 9.g Consideration of Adoption of a Resolution Waiving or Reimbursing up to $5,000 for Certain Building Permit Fees Related to Repair or Reconstruction of Homes Damaged by Flooding in 2023 Declared Local Emergencies 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE WAIVING OR REIMBURSING UP TO $5,000 FOR CERTAIN BUILDING PERMIT FEES (DEMOLITION, BUILDING PERMIT, AND INSPECTION FEES) RELATED TO REPAIR OR RECONSTRUCTION OF HOMES DAMAGED BY FLOODING IN 2023 DECLARED LOCAL EMERGENCIES AND FINDING THE ACTION EXEMPT FROM CEQA"; 2) Found the public purpose contained within the Staff Report supports the contemplated waivers or reimbursements; and 3) Determined that the item is not a project subject to the California Environmental Quality Act (“CEQA”) because it has not potential to result in either a direct, or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) 10. PUBLIC HEARINGS 10.a Consider a Resolution for the Installation of One (1) Domestic Well on Property Zoned Planned Development (PD); Applicant – Michael Harris; Representative – Richard Burde, SLO Civil Design Community Development Director Pedrotti announced that the applicant requested that this item be continued. Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing. Moved by Mayor Pro Tem Guthrie Seconded by Council Member George Continue to a date certain of February 27, 2024. Page 41 of 56 5 Item 9.e. AYES (5): Mayor Pro Tem Guthrie, Council Member George, Council Member Barneich, Council Member Secrest, and Mayor Ray Russom Passed (5 to 0) 11. OLD BUSINESS None. 12. NEW BUSINESS 12.a Consider Results of Voter Opinion Polling for a Potential Future Ballot Measure City Clerk Matson introduced the item and Dr. Tim McLarney, True North Research, provided a presentation regarding the result of the Voter Opinion Poll. City Clerk Matson and Assistant City Manager/Public Works Director Robeson responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. Council discussion ensued regarding support for staff to continue working with the consultant on the potential ballot measure. Moved by Council Member Barneich Seconded by Council Member George Direct staff to continue work with the consultant on a potential future revenue measure AYES (5): Council Member Barneich, Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom Passed (5 to 0) 13. COUNCIL COMMUNICATIONS Council Member Barneich welcomed City Manager Matthew Downing. Council Member George announced that there will be a bench dedication ceremony in honor of former Planning Commissioner John Keen on Sunday, January 14th at 2:00 p.m at the Council Chamber. Mayor Ray Russom requested that the Council consider directing staff to agendize a discussion item regarding an update of the sign Ordinance. Mayor Pro Tem Guthrie concurred. 14. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:28 p.m. _________________________ Caren Ray Russom, Mayor Page 42 of 56 6 Item 9.e. _________________________ Jessica Matson, City Clerk Page 43 of 56