CC 2023-12-23 Agenda SummaryCITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, December 12, 2023, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:
Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may
participate and provide public comment on agenda items during the meeting in person at the location identified
above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at
publiccomment@arroyogrande.org. Meetings will be broadcast live on Channel 20 and streamed on the City’s
website and www.slo-span.org.
CLOSED SESSION:
None.
1.CALL TO ORDER
2.ROLL CALL
3.MOMENT OF REFLECTION
4.FLAG SALUTE
ARROYO GRANDE LIONS CLUB
5.AGENDA REVIEW
5.a Closed Session Announcements
City Attorney Rosen will announce any reportable action from the following:
City Council Closed Session Meeting of November 28, 2023
a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):
PUBLIC EMPLOYEE APPOINTMENT
Position: City Manager
5.b Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6.SPECIAL PRESENTATIONS
6.a Introduction of New Employee, Julie Hawkins, Deputy City Clerk/Communications
Coordinator
(MATSON)
6.b Interim City Manager Communications
(ROBESON)
Recommended Action:
Receive correspondence/comments as presented by the Interim City Manager and Provide
direction, as necessary.
7.CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8.COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues,
thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to
those matters that are within the jurisdiction of the City Council. Members of the public may provide
public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods
provided below. Please use the “raise hand” feature to indicate your desire to provide public
comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar
ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
• It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council
members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience
shall not be permitted.
9.CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to comment on
any Consent Agenda item may do so at this time. Any Council Member may request that any item be
withdrawn from the Consent Agenda to permit discussion or change the recommended course of
action. The City Council may approve the remainder of the Consent Agenda on one motion.
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9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of November 1 through
November 15, 2023; 2) Determine that ratifying the cash disbursements is not a project
subject to the California Environmental Quality Act (“CEQA”) because it has no potential to
result in either a direct, or reasonably foreseeable indirect, physical change in the
environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:
1) Receive and file the attached report listing investment deposits of the City of Arroyo
Grande as of October 31, 2023, as required by Government Code Section 53646(b); 2)
Determine that receiving the report of investment deposits is not a project subject to the
California Environmental Quality Act (“CEQA”) because it has no potential to result in either
a direct, or reasonably foreseeable indirect, physical change in the environment. (State
CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.c Consideration of Fiscal Year 2023-24 First Quarter Status Report and Request to Approve
Fifteen Budget Adjustment Requests
(VALENTINE)
Recommended Action:
Consider, receive, and file the FY 2023-24 First Quarter Financial Status Report; and
approve fifteen Budget Adjustment Requests.
9.d Annual Financial Report for Fiscal Year 2022-23 – Receipt and Use of Water and Sewer
Capacity and Connection Fees/Charges
(VALENTINE)
Recommended Action:
1) Receive and file the annual report of the receipt and use of water and sewer capacity and
connection fees and charges, in compliance with Government Code Section 66013; 2)
Determine that ratifying the annual report is not a project subject to the California
Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct,
or reasonably foreseeable indirect, physical change in the environment. (State CEQA
Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.e Consideration of Adoption of a Resolution Amending the Citywide Combined Salary
Schedule and Approving One Budget Adjustment Request
(ROBESON/VALENTINE)
Recommended Action:
Adopt a Resolution amending the Citywide Combined Salary Schedule and appropriate
$4,000 from the General Fund for the balance of FY 2023-24, and direct Staff to take any
steps necessary to otherwise ratify the salary change for the impacted employees
9.f Consideration of a Resolution Accepting the Status Report on Development Impact Fees
(AB 1600)
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(VALENTINE)
Recommended Action:
1) Adopt a Resolution accepting the status report on the receipt and use of Development
Impact Fees (AB 1600) during the fiscal year ending June 30, 2023 and 2) Determine that
adopting a resolution accepting the status report on the receipt and use of Development
Impact Fees (AB 1600) is not a project subject to the California Environmental Quality Act
(“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable
indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit.
14, §§ 15060, subd. (c)(2)-(3), 15378.)
9.g Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of November 28, 2023, as
submitted.
9.h Consideration of Selection of Council Member Guthrie as Mayor Pro Tem for Calendar Year
2024
(MATSON)
Recommended Action:
Appoint Council Member Guthrie as the Mayor Pro Tem for the next one-year period,
pursuant to Council policy.
9.i Consideration of an Award of Contract to SP Maintenance Services, Inc. for Street
Sweeping Services
(SWEENEY)
Recommended Action:
1) Award a contract for street sweeping services to SP Maintenance, Inc. for the next 2
years in the amount of $442,440 ($221,220/year); 2) Authorize the City Manager to approve
extensions for year 3, at $227,776, and year 4, at $234,332, upon favorable performance in
the City Manager’s discretion; 3) Approve a budget amendment of $51,010 to address the
anticipated budget deficit from the increase in contrast costs through the end of FY 2023-
24; and 4) Find that these services are exempt from the California Environmental Quality
Act (CEQA) under the Class 4 exemption, which applies to minor public or private
alterations in the condition of land, water, and/or vegetation where the project does not
involve removal of healthy, mature, scenic trees except for forestry and agricultural
purposes. (State CEQA Guidelines, § 15304.)
10.PUBLIC HEARINGS
10.a Consideration of CUP23-002; AG Creek Stream Gauge Fish Passage Improvement,
Requested Fee Waiver and Finding Action Exempt from Review Under CEQA Pursuant to
State Guidelines § 15301, 15302, & 15304; Applicant–Steph Wald, Creek Lands
Conservation
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution approving the proposed Conditional Use Permit and corresponding
fee waiver; and 2) Determine that this project is categorically exempt per Section 15301,
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15302 and 15304 of the CEQA Guidelines.
10.b Public Hearing to Consider Introduction of an Ordinance Amending Title 13 of the Arroyo
Grande Municipal Code Regarding the Water Shortage Contingency Plan and Finding this
Action Exempt from CEQA
(SWEENEY)
Recommended Action:
1) Introduce the Ordinance amending Section 13.07.030 (C)(2) of the Arroyo Grande
Municipal Code regarding the WSCP; and 2) Find that the Ordinance is exempt from the
California Environmental Quality Act (CEQA) because it will not result in a direct or
reasonably foreseeable indirect physical change in the environment. (State CEQA
Guidelines sections 15060, subd. (c)(2), (3); 15061(b)(3)).
11.OLD BUSINESS
None.
12.NEW BUSINESS
12.a Consideration of Appointment of City Manager and Approval of Employment Agreement
(ROSEN)
Recommended Action:
1) Approve the negotiated Employment Agreement with Matthew J. Downing , to serve as
Arroyo Grande’s City Manager, following the required oral report under the Brown Act and
subject to any minor, non-substantive changes necessary for finalization; and 2) Find the
action is not a project subject to the California Environmental Quality Act (“CEQA”)
because it has no potential to result in either a direct, or reasonably foreseeable indirect,
physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3),
15378)
12.b Consideration of Preliminary Approval of Community Development Block Grant Projects
for Year 2024 And Finding That This Action Is Exempt Under The California Environmental
Quality Act, State Guidelines Section 15061
(PEDROTTI)
Recommended Action:
Conduct a public hearing and provide preliminary approval of proposed projects to be
funded with the City’s allocation of Community Development Block Grant (CDBG) funds for
the Year 2024, as shown in Table 1 below, and find that the preliminary approval of
projects is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3).
Final City approval of the CDBG allocation and projects will tentatively occur in March
2024.
12.c Discussion to Consider Waiving or Reimbursing Certain Building Permit Fees Related to
Repair or Reconstruction of Homes Damaged by Flooding in 2023 Declared Local
Emergencies
(PEDROTTI)
Recommended Action:
1) Authorize the City Manager to take all actions necessary to approve waivers for 50% of
the total amount of demolition, building permit, and inspection fees, for homes that were
red or yellow tagged and thus damaged due to flooding occurring in 2023 during the City’s
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locally declared emergencies; 2) Find the public purpose contained within this Staff Report
supports the contemplated waivers; and 3) Determine that the discussion item is not a
project subject to the California Environmental Quality Act (“CEQA”) because it has not
potential to result in either a direct, or reasonably foreseeable indirect physical change in
the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
12.d Review and Approve Council Appointments to Regional and Local Boards and
Committees
(MATSON)
Recommended Action:
Review the current list of appointments to those regional and local boards, commissions,
and committees with Council representation, and: 1) Update the list of appointments and
meeting information, maintain current Council assignments for the remaining boards,
commissions, and committees, and reappoint Council members for the next one-year
period, or 2) Update the list of appointments and meeting information for the remaining
boards, commissions, and committees, reassign and approve new Council appointments
to any of the regional and local boards and committees as desired; 3) Direct the City Clerk
to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public
Official Appointments) for posting on the City website; and 4) Direct staff to work with
CCCE on a revised MOU, if necessary.
13.COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly
on his or her activities. In addition, subject to Council policies and procedures, Council Members
may request staff to report back to the Council at a subsequent meeting concerning any matter or
request that staff place a matter of business on a future agenda. Any request to place a matter of
business for original consideration on a future agenda requires the concurrence of at least one other
Council Member.
14.ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on
the agenda are available for public inspection during regular business hours in the City Clerk’s office,
300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in
appropriate alternative formats to persons with a disability, as required by the Americans with
Disabilities Act. To make a request for disability-related modification or accommodation, contact the
Legislative and Information Services Department at 805-473-5400 as soon as possible and at least
48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda
reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you
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can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
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