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CC 2023-12-23_12.b. CDBG 2024Item 12.b. MEMORANDUM TO: City Council FROM: Brian Pedrotti, Community Development Director BY: Andrew Perez, Planning Manager SUBJECT: Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2024 And Finding That This Action Is Exempt Under The California Environmental Quality Act, State Guidelines Section 15061 DATE: December 12, 2023 SUMMARY OF ACTION: Conduct a public hearing to consider preliminary funding recommendations for the City’s allocation of 2024 Community Development Block Grant (CDBG) funds, which will assist the County of San Luis Obispo with its 2024 Action Plan process. The recommended project funding allocations (see Table 1 below for more detail) are:  Five Cities Homeless Coalition: $12,283  Curb Ramp and Sidewalk Improvement Project: $53,228  City Administration: $5,732 IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The County has estimated that $81,889 in CDBG funds will be available to the City in the Fall of 2024. This represents a decrease of $5,416 below last year’s allocation. The County will help administer the CDBG program for the City, which will reduce City staff time involved. County staff will be paid for these administrative services through the CDBG program funds allocated to the City. Pursuant to the Cooperation Agreement between the County and the City approved by Council on June 13, 2023, for the term beginning on July 1, 2024, and ending on June 30, 2027, 65% of the total available administration funds, or $10,646, will be deducted by the County to meet its obligations under the terms of the agreement for administrative costs. The remaining 35% of the total available administration funds, or $5,732, is recommended to be allocated for City administration of the projects funded by the CDBG program. Page 236 of 301 Item 12.b. City Council Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2024 And Finding That This Action Is Exempt Under The California Environmental Quality Act, State Guidelines Section 15061 December 12, 2023 Page 2 RECOMMENDATION: Conduct a public hearing and provide preliminary approval of proposed projects to be funded with the City’s allocation of Community Development Block Grant (CDBG) funds for the Year 2024, as shown in Table 1 below, and find that the preliminary approval of projects is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3). Final City approval of the CDBG allocation and projects will tentatively occur in March 2024. Table 1: Recommended 2024 CDBG Allocations Project and Category 2023 Allocation 2024 Requested Proposed 2024 Allocation Public Services (15% Cap - $12,283) 5 Cities Homeless Coalition $13,095 $12,283 $12,283 Subtotal $13,095 $12,283 $12,283 Public Facilities (No Cap) Curb Ramp and Sidewalk Improvement Project $56,749 $53,228 $53,228 Subtotal $56,749 $53,228 $53,228 Economic Development (No Cap) Subtotal $0 $0 $0 Area Benefit (30% Cap - $24,567) Subtotal $0 $0 $0 Housing Rehabilitation (No Cap) $0 $0 $0 Administration (20% Cap - $16,378) City Administration $6,111 $5,732 $5,732 County Administration $11,350 $10,646 $10,646 Subtotal $17,461 $16,378 $16,378 Total $81,889 BACKGROUND: City Council approved a Cooperation Agreement with the County on June 16, 2023 for the joint participation in the CDBG Program for Fiscal Years 2024 through 2026 (Attachment 1). The City, as a participant in the Housing and Urban Development (HUD) Page 237 of 301 Item 12.b. City Council Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2024 And Finding That This Action Is Exempt Under The California Environmental Quality Act, State Guidelines Section 15061 December 12, 2023 Page 3 designated Urban County program, receives an annual formula -based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of three national objectives. The objectives are: 1. Benefit low- and moderate-income persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare. The County released a Notice of Funding Availability on October 6, 2023, and notified the public that the County and participating cities would accept applications for funding until November 5, 2023. 5 Cities Homeless Coalition (5CHC) was the only organization that submitted an application requesting funding from the City’s allocation of CDBG funds (Attachment 2). The request is described in greater detail below. If Council is supportive of staff’s preliminary recommendations, they will be sent to the County for review to ensure eligibility for CDBG program funding. The County’s Homeless Services Oversight Council will review applications requesting funding from the Public Services category in January 2024. The City will be informed of the outcome of that review and it will be incorporated into staff’s final recommendation to Council, which is tentatively scheduled for March. ANALYSIS OF ISSUES: The Cooperation Agreement between the County and the City provides the City with discretion regarding the allocation of funds. Unless the City’s recommendation to the County for funding is in conflict with CDBG regulations, the County will approve the recommendation. The County Board of Supervisors will make its final decision for funding priority in April 2024. Public Services The competitiveness for public service funds, which is capped at 15% of the City’s CDBG allocation, had historically been strong with requests far exceeding available funds. As discussed in recent years regarding CDBG allocations, HUD has significantly increased its monitoring efforts of jurisdictions participating in the CDBG program, which means that local jurisdictions must increase their monitoring efforts of recipients as well. As stated in the Cooperative Agreement, only activities that can either individually or cumulatively receive more than $8,000 in CDBG funding will be considered due to the staff cost of processing such awards in compliance with federal requirements. Because public service organizations are more aware of the stricter CDBG regulations, because of the funding opportunity provided to non-profit organizations serving the Arroyo Grande community through the City’s Community Service Grant Program (CSGP), and Page 238 of 301 Item 12.b. City Council Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2024 And Finding That This Action Is Exempt Under The California Environmental Quality Act, State Guidelines Section 15061 December 12, 2023 Page 4 because the City Council had previously directed staff to apply CDBG funds toward Public Facility projects, the City has received very few applications over the past several years for CDBG funding. Consistent with previous direction from Council during the public hearing to approve projects for the 2023 CDBG program, the City publicized the application period for the 2024 program. These efforts included a press release, advertisement on the City’s website, and posts on the City’s social media platforms. Despite the City’s efforts to publicize the CDBG application period, only one application was received requesting funding from this program. 5CHC’s application seeks funding to bolster its San Luis Obispo County Rapid Re-Housing/Homeless Prevention Program. This program provides financial assistance to low-income households and individuals facing homelessness to quickly identify and resolve barriers to gaining or maintaining housing. Financial assistance includes rental assistance, deposit assistance, and case management. The goal of the program is to assist participants to secure long-term, stable housing that they can afford to retain. The project aligns with the San Luis Obispo Countywide Plan to Address Homelessness. The total amount of CDBG funds requested by 5CHC from local agencies is provided in Table 2. Table 2: 5CHC Funding Requests by Agency Agency Amount Requested City of Arroyo Grande $13,095 City of Atascadero $4,667 City of Morro Bay $3,500 City of Paso Robles $16,333 City of Pismo Beach $5,238 City of San Luis Obispo $20,333 County of San Luis Obispo $29,167 Total $92,333 Council directed staff to prioritize the City’s available public service allocation of CDBG funding for homeless services during public hearings for allocations of CDBG funding in both 2022 and 2023. The request from 5CHC aligns with the San Luis Obispo Countywide Plan to Address Homelessness, and therefore, staff recommends funding 5CHC’s request of 2024 funds for $12,283 to support its services for individuals facing homelessness. Public Facilities The City is committed to and prioritizing Americans with Disabilities Act (ADA) accessibility deficiencies. During the last several years, with Year 2018 being the exception, Council has allocated the majority of CDBG funds to help pay for disabled access barrier removal projects throughout the City. These projects include Hoosegow Park ADA improvements, mid-block crosswalk ADA improvements, the Arroyo Grande Page 239 of 301 Item 12.b. City Council Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2024 And Finding That This Action Is Exempt Under The California Environmental Quality Act, State Guidelines Section 15061 December 12, 2023 Page 5 Woman’s Club building barrier removal project, and various barrier removal projects at the Soto Sports Complex. In 2022, the City Council approved allocating $56,333 of the Public Facilities funds for improving curb ramp and sidewalk improvement infrastructure at the intersection of Alder Street and Farroll Avenue near Harloe Elementary to aid accessibility for residents with disabilities. Last year, Public Facilities funds were allocated to add City standard sidewalk and construct an ADA accessible curb ramp at the corner of Virginia Drive and S. Halcyon Rd. Staff is again proposing to use CDBG funding to improve curb ramp to ADA standards adjacent to streets being paved. The replacement of existing curb ramps will be done in conjunction with scheduled pavement improvements, which are anticipated to occur in 2024. The use of CDBG funding furthers the objectives of the federal program while also allowing for the most efficient use of City’s Pavement Management Program budget. Housing Rehabilitation The City did not receive any requests for housing rehabilitation projects. Economic Development The City did not receive any requests for economic de velopment projects. Area Benefit The City did not receive any funding requests for this category. Administration/Planning and Capacity Building Planning and capacity building funds are limited to a 20% cap of the total CDBG funding available. Pursuant to the Cooperation Agreement between the County and the City, 65% of the available funds for planning and capacity building/administration, or $1 0,646, will be deducted by the County to meet its obligations under the terms of the agreement for administrative costs. The remaining 35% of the total available funds, or $5,732, is recommended to be allocated for administration of the CDBG funded projects. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Conduct a public hearing and approve preliminary funding for the CDBG programs for the Year 2024, as proposed in Table 1 on page 2 of this staff report; 2. Conduct a public hearing and modify and approve preliminary funding for the CDBG programs for the Year 2024; or 3. Provide other direction to staff . Page 240 of 301 Item 12.b. City Council Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2024 And Finding That This Action Is Exempt Under The California Environmental Quality Act, State Guidelines Section 15061 December 12, 2023 Page 6 ADVANTAGES: The recommended 2024 CDBG allocations fund important City priorities and are consistent with the Cooperation Agreement between the County and City. The City’s Community Service Grant Program provides an additional funding opportunity, separate from CDBG, for local public service programs that address unmet needs in the community. DISADVANTAGES: There are no disadvantages identified at this time. ENVIRONMENTAL REVIEW: The preliminary approval of allocations from the 2024 CDBG program is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3).) The allocation of funding itself will have no effect on the environment and environmental review will be conducted for each of the projects funding through this program. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Cooperation Agreement 2. 5CHC Application Page 241 of 301 ,,._g A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT PROGRAM FOR FISCAL YEARS 2024 THROUGH 2026 THIS COOPERATION AGREEMENT is made and entered into on the date and year last written below, by and between the County of San Luis Obispo, a political subdivision of the State of California, hereinafter called "County," and the City of Arroyo Grande, a municipal corporation of the State of California, located in the County of San Luis Obispo, hereinafter called "City;" jointly referred to as "Parties". WITNESS ETH WHEREAS, in 1974, the U.S. Congress enacted, and the President signed a law entitled, The Housing and Community Development Act of 1974, herein called the "Act." The Act is omnibus legislation relating to federal involvement in a wide range of housing and community development activities and contains eight separate titles; and WHEREAS, Title I of the Act is entitled "Community Development" and governs programs for housing and community development within metropolitan cities and urban counties or communities by providing financial assistance annually for area-wide plans and for housing, public services, and public works programs; and WHEREAS, the Community Development Block Grant Program (hereinafter referred to as "CDBG"), the HOME Investment Partnerships Act Program (hereinafter referred to as "HOME"), and the Emergency Solutions Grant Program (hereinafter referred to as "ESG") are consolidated under Title I of the Act; and WHEREAS, the County has requested of the federal Department of Housing and Urban Development, hereinafter referred to as "HUD," designate the County as an "urban county;" and WHEREAS, the County needs to requalify as an urban county and will be eligible to receive CDBG funds provided that the County's entitled cities 1 of 15 ATTACHMENT 1 Page 242 of 301 Page 243 of 301 Page 244 of 301 Page 245 of 301 Page 246 of 301 Page 247 of 301 Page 248 of 301 Page 249 of 301 Page 250 of 301 Page 251 of 301 Page 252 of 301 Page 253 of 301 Page 254 of 301 Page 255 of 301 Page 256 of 301 COUNTY OF SAN LUIS OBISPO DEPARTMENT OF SOCIAL SERVICES HOMELESS SERVICES DIVISION 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 1 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us Please submit Application by email to SS_HomelessGrants@co.slo.ca.us. All submissions must be made electronically, no paper applications will be accepted. Application must be received no later than Sunday, November 5, 2023, at 9 pm. I. PRIMARY APPLICANT INFORMATION (LEAD AGENCY) Organization Name Type of Organization Non-Profit For Profit Gov’t/Public Other: UEI Number Contact Person/Title Finance Contact (if different) Phone Number Email Address City, State, Zip Date of Incorporation Is the organization faith- based? Yes No Annual Operating Budget Number of Paid Staff Number of Volunteers II. FUNDING DETAILS Please identify all funding sources being requested: Select all that apply; you will be required to fill out additional details for each source requested. Community Development Block Grants (CDBG) Emergency Solutions Grants (ESG) Permanent Local Housing Allocation (PLHA) HOME Investment Partnership Program (TBRA ONLY) County General Funds Support (GFS) Total Funding Requested $______________________ ATTACHMENT 2 5CITIES HOMELESS COALITION KR8JGGKBKEP9 Janna Nichols, Executive Director 805-574-1638 janna.nichols@5chc.org P.O. Box 558 (100 S. 4th St) Grover Beach, CA 93483 March 3, 2009 n $6,406,867 35 150 407,358 Page 257 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 2 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us III. APPLICANT CAPACITY 1. Describe the applicant’s history of receiving and managing grants from County/State/Federal sources. 2. Briefly describe your organization’s auditing requirements, including those for the proposed project. (As outlined in 2 CFR § 200.500) 3. Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care. Currently 5CHC is contracted through 36 local, federal and state grants to provide more than $6 million in services. Through multiple grant monitoring activities to review 5CHC program and expenditure compliance for all local, state and federal grants, 5CHC has consistently received high praise for program quality and outcomes; reporting; compliance; and timeliness; and has never received a significant finding in an audit. Through CARES Act CV funds, 5CHC expended more than $5 Million in services and facility development since 2021, including subcontracting with multiple other providers and ensuring their compliance. 5CHC is timely in providing required reports and its billing process, meeting all required expenditure deadlines. 5CHC's outcomes consistently exceed agreed upon program metrics. Please note the various attachments we have included under section 10: policies, procedures, intake forms, file check lists, outcomes and program reports. The rules governing ESG require that 5CHC, as a subrecipient, comply with all applicable federal laws, statutes, and regulations (which include but are not limited to the ESG Program Interim Rule (24 CFR Part 576) and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). 5CHC annually engages and independent audit, and beginning in 2021-22 (due to increased federally sourced income) underwent a more rigorous Single Audit (attached). 5CHC's Single Audit for 2022-23 currently in process, and expected to be completed by Dec. 31, 2023. 5CHC has participated in HMIS since 2014 and has dedicated staff to this fulfill this activity in addition to program staff. In the past year more than 5 5CHC staff members have worked with the County to assess and invest in a new HMIS system, including the current implementation task force. The agency’s Executive Director is currently serves on HSOC, and its committees and served on the steering committee for the County's Homeless Services Strategic Plan and the County's HMIS Restructuring Steering Committee . Beginning in 2019 5CHC joined with CAPSLO to participate in Coordinated Entry as a key intake partner. Annually 5CHC has far exceeded the number of CE's completed per contract requirements. To date for the current fiscal year (first 5 months), 5CHC has completed more than 200 CE intakes. 5CHC has also invested in the development of a secure document sharing system, ShareFile, to enable inter-agency service coordination and referral to 5CHC's housing support programs. Page 258 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 3 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 4. Briefly describe your agency’s record keeping system with relevance to the proposed project. 5. Describe the organization’s experience delivering related programs/projects. 6. Identify all budgeted funds for homelessness-related services and housing opportunities. Include leveraged funding in the budget attachment to exhibit financial sustainability of the project beyond the grant term if awarded. Does your organization comply with the Generally Accepted Accounting Principles? Yes No IV. PROPOSED PROJECT and PROJECT DETAILS Name of proposed project Project/Program address(es) 5CHC employs a dedicated HMIS Data Manager to ensure quality compliance and track client outcomes. This position is supported with three finance employees, including one charged with Grants Management for accountability of expenses and fulfillment of grant commitments. The agency's Associate Director is responsible for authorizing all funding requests and reporting on program outcomes. With each program activity case managers report to a Program Manager for supervision and oversight; including client eligibility and case file review . The agency's Executive Director is directly engaged in initial program development, and efforts to provide services on a regional basis. 5Cities Homeless Coalition has successfully provided rapid re-housing and homeless prevention programs since 2015. Through CARES Act CV funds, 5CHC will invested more than $900,000 last fiscal year in RRH and HP activities. Currently 5CHC is under contract or has been awarded 13 local, state and federal grants to provide RRH and HP services. • Funds Requested (Amount and Source): ESG $151,945; HOME $81,531; GFS $81,549; CDBG – AG $13,095, Atas $4,667, MB $3,500, PR, $16,333, PB $5,238, SLO $20,333, County $29,167 • Leveraged funds: 5CHC Match $151,945; $20,382.75; Additional Local Grants & Contributions $200,000 San Luis Obispo County Rapid Re-Housing/Homeless Prevention 100 S. 4th Street, Grover Beach, CA 93433 Page 259 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 4 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us Areas served City of Arroyo Grande City of Atascadero City of Pismo Beach City of Paso Robles City of Morro Bay City of Grover Beach City of San Luis Obispo Countywide Unincorporated communities of 7. Provide a brief narrative of the proposed project including projected outcomes. How would you describe your project to the public in one paragraph? 8. Is this effort new, continuing, or expanding? Please describe. 9. Describe how the project will align with the Lines of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027). List and describe as many that are applicable. Check any specific population(s) expected to be served through this project: Adults with children Adults without children Elderly/Senior Parenting Youth Chronically Homeless Veterans Domestic Violence Survivors Persons with Disabilities Unaccompanied Youth (under 25 years of age) Individuals with Co-occurring Disorders (Substance Use and Mental Health) 5CHC's Housing Program braids available funding sources and with multiple sources of funds, 5CHC is able to target funds with differing eligibility criteria in order to maximize their use to serve those with the highest needs and greatest number possible. 5CHC’s housing and stabilization services including landlord cultivation,case management support, and subsistence payments for rent, application fees and deposits to individuals, following a coordinated entry assessment and progressive engagement model. With these activities we will work to quickly identify and resolve barriers to gaining or maintaining housing. This is a continuing effort. 5CHC has been successfully administering Rapid Re-housing and Homeless Prevention programs since 2015. 5CHC is currently under contract or has been awarded more than 10 local, state, and federal grants to provide RRH and HP services. The proposed project directly supports the following Lines of Effort: Line of Effort 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts. Line of Effort 3: Improve and expand data management efforts through HMIS and coordinated entry system to strengthen data-driven operational guidance and strategic oversight. 5CHC actively participates in HMIS and Coordinated Entry and seeks to support efforts through accurate and timely data collection to inform data-drive operation guidance and determine program success. Page 260 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 5 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 10. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County. 11. Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions. 12. Name partner agencies as applicable and describe how they will be participating in the delivery of the proposed activity. 5CHC Homeless Services program is integrated in the local Continuum of Care, focusing on collaboration and strategic action. 5CHC is a key participant in the Coordinated Entry System receiving referrals community partners throughout the compendium of services. Additionally, 5CHC staff participate in HSOC at all levels and regularly participate in evidence-based trainings (Mental Health First Aid, etc.) 5CHC also has a program of providing staff trainings monthly with other service professionals and partner agencies. 5CHC seeks to streamline services through collaborative work with service providers throughout the County. By coordinating efforts and providing consistent services throughout the County, 5CHC ensures the ability to maximize resources and prevent duplication of services and benefits. While 5CHC did not secure letters of support for this application, each City in the County (with the exception of Atascadero) has supported 5CHC RRH and HP activities through its CDBG allocation. In addition the Cities in South County ()A.G., GB, and PB) each contribute through other grant or GF support. 5CHC engages with a broad spectrum of community partners to assist those needing housing assistance. In particular 5CHC, ECHO and CAPSLO, as part of the coordinated entry system. However, with the influx of COVID funding the last two years, 5CHC has built an even more extensive referral network consisting over more than 10 partner agencies, including CAPSLO, ECHO, Transition Mental Health Association, the Housing Authority of San Luis Obispo, Lumina Alliance, San Luis Obispo Legal Assistance Foundation, and Family Resource Centers throughout the County. 5CHC has become the hub for Rapid Re-housing and Homeless Prevention services, serving clients from San Miguel to Cambria to Nipomo with the help of our partners. Agencies refer prospective clients to be screened for eligibility for for RRH/HP assistance through 5CHC; this referral network has allowed us to maximize our resources, coordinate efforts, and avoid duplication of services and benefits. Page 261 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 6 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 13. Describe how you will ensure that the proposed project is accessible to communities of color which are disproportionately impacted by homelessness, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities. If you have previously received a grant to serve any of the affected communities, please provide a brief description of those grant activities and the outcomes you achieved. Indicate the predicted performance outcomes listed below. If not applicable, mark N/A or zero. Number of unsheltered persons to become sheltered: Number of people experiencing homelessness to be entering permanent housing: Number of people experiencing Chronic Homelessness served: Number of persons At-Risk of Homelessness served: Number of Unaccompanied Youth served: Number of Youth At-Risk of Homelessness served: Number of persons in families with children served: Total: Number of persons to be served by facility or program during the program year: V. CDBG – if requesting CDBG funds Amount of CDBG Funds Requested $______________________ Please indicate the amount you are requesting for each jurisdiction Arroyo Grande $________________ Atascadero $________________ Morro Bay $________________ Paso Robles $________________ Pismo Beach $________________ San Luis Obispo $________________ County $________________ 5CHC has a policy of promoting inclusiveness and diversity to enrich its programmatic effectiveness. 5CHC's has a strong record of collaborating across systems to identify and serve those most in need by partnering with diverse community groups. 5CHC is a member of the Diversity Coalition San Luis Obispo County. 5CHC is currently participating with the Central Coast Regional Equity Initiative, under the leadership of the Community Foundation and the UCSB Blum Center. As an example, 5CHC partnered in the 2020 Census, was a member of the County's COVID Task Force, and currently partners with UndocuSupport fund - in each case joining a robust network of public and private agencies to reach these same hard-to-reach populations. ). N/A 40 HH 22 HH 62 HH N/A 92,333 13,095 4,667 3,500 16,333 5,238 20,333 29,167 Page 262 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 7 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us Estimated number of unduplicated persons or households to benefit from CDBG funds Persons: ________ Households: __________ Please select the national objective that best applies to the proposed project. Low/Moderate Income Urgent Need (e.g., after a natural disaster) LOW/MODERATE INCOME Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Area Benefit Low/Moderate Income Clientele Limited Clientele Housing Jobs/Micro-Enterprises N/A – Low Moderate Income NOT Selected Identify all eligible activities that apply to the proposed project. Public Services (General) Operating Costs of Homeless/AIDS Patients Programs Senior Services Handicapped Services Legal Services Youth Services Transportation Services Substance Abuse Services Services for Battered and Abused Spouses Crime Awareness or Neighborhood Cleanups Fair Housing Activities Tenant/Landlord/Housing Counseling Child Care Services Health Services Services for Abused and Neglected Children Mental Health Services Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits Job Training and Job Placement Services Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) 14. Explain how the proposed project meets the selected National Objective. 37 16 Assistance will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference: §570.208(a)(2)(i)(A) Additionally, as some assistance will be provided to those of imminent threat of homelessness, 5CHC's program additionally requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. Reference: §570.208(a)(2)(i)(B) and (C) Page 263 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 8 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 15. Will the services offered by your organization increase or expand as a result of CDBG assistance? If yes, explain. 16. If your project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. VI. ESG – if requesting ESG funds Amount of ESG Funds Requested $______________________ Identify all eligible activities and their amounts that apply to the proposed project Emergency Shelter $________________ Approximate Persons Served: _____________ Street Outreach $________________ Approximate Persons Served: _____________ Rapid Re-Housing $________________ Approximate Persons Served: _____________ Homeless Prevention $________________ Approximate Persons Served: _____________ HMIS $________________ Based on our request of $92,333 compared to a current grant of $41,871; we anticipate serving not less than 10 additional households. Our current contract calls for serving 6 households with $41,871. With the $50,000 increase requested, we seek to provide assistance to not less than 16 households. That said, our track record to maximize use of these funds has traditionally resulted in actual outcomes more than 30% above goal. With these funds, we would seek to do the same, while ensuring that families housing is stabilized and they have the resources to maintain their housing. Through the Coordinated Entry assessment, clients are asked whether they are homeless, length of time homeless, etc. 151,945 69,487 26 68,557 14 13,901 Page 264 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 9 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 17. ESG Matching Funds (1:1 match required) Sources: $ $ $ $ $ $ $ $ Total $ VII. PLHA – if requesting PLHA funds Amount of PLHA Funds Requested $______________________ Estimated number of unduplicated persons or households to benefit from PLHA funds Persons: ________ Households: __________ Identify all eligible activities that apply to the proposed project. Rapid Re-housing Rental Assistance Supportive/Case Management Operating and Capital Costs for Navigation Centers Operating and Capital Costs for Emergency Shelters Operating and Capital Costs for New Construction, Rehabilitation, and Preservation of Permanent and Transitional Housing PRIVATE CASH DONATIONS 151,945 Page 265 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 10 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 18. Describe all eligible activities that apply to the proposed project. Must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC Section 8255(b)(8). An applicant allocated funds for the new construction, rehabilitation, and preservation of permanent supportive housing shall incorporate the core components of Housing First, as provided in WIC Section 8255, subdivision (b). VIII. HOME – if requesting HOME funds (TBRA ONLY) Amount of HOME Funds Requested $______________________ Estimated number of unduplicated persons or households to benefit from HOME funds Persons: ________ Households: __________ Provide proposed funding amounts and approximate number of households to be served: Rental Subsidy $________________ Approximate Persons Served: _____________ Utility Subsidy $________________ Approximate Persons Served: _____________ Security and Utility Deposits $________________ Approximate Persons Served: _____________ 19. Please describe your organization’s client application, intake, and preliminary assessment process. Please provide a sample of client intake documents, as applicable, in the attachments section. $81,531 32 14 40,526 16 41,005 16 5CHC is a member of the Coordinated Entry collaborative, a system utilized by Homeless Service Providers throughout the County that provides a standardized intake assessment and referrals to ensure a more consistent and streamlined experience for those seeking services. During this initial intake, clients complete a comprehensive needs assessment, identify barriers to employment or housing, and develop an immediate action plan. Additionally, this assessment provides an opportunity to identify what services or resources a client is already connected to in an effort to reduce duplication of services. Clients are screened for homeless status (homeless certification forms) and income eligibility. Page 266 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 11 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 20. Describe your organizational collaboration with other local organizations to assist TBRA income eligible households. HOME Matching Funds (25% match required) Sources: $ $ $ $ $ $ $ $ Total $ IX. GFS – if requesting GFS funds Amount of GFS Funds Requested $______________________ Estimated number of unduplicated persons or households to benefit from GFS funds Persons: ________ Households: __________ Identify all eligible activities that apply to the proposed project. Emergency Shelters Warming Centers Safe Parking Street Outreach Essential Services for Persons Experiencing Homelessness Tenant Based Rental Assistance (TBRA) 5CHC engages with a broad spectrum of community partners to provide housing assistance. In particular 5CHC, ECHO and CAPSLO, as part of the coordinated entry system. Additionally, 5CHC has built an even more extensive referral network consisting over more than 10 partner agencies, including CAPSLO, ECHO, Transition Mental Health Association, the Housing Authority of San Luis Obispo, Lumina Alliance, San Luis Obispo Legal Assistance Foundation, and Family Resource Centers throughout the County. 5CHC has become the hub for Rapid Re-housing and Homeless Prevention services, serving clients from San Miguel to Cambria to Nipomo with the help of our partners. Agencies refer prospective clients to be screened for eligibility for for RRH/HP assistance through 5CHC; this referral network has allowed us to maximize our resources, coordinate efforts, and prevent duplication of services and benefits. Private Cash Donations 20,382.75 81,549 32 14 Page 267 of 301 2024 NOFA – Public Services Application DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 12 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | SS_HomelessServices@co.slo.ca.us 21. Describe all eligible activities that apply to the proposed project. X. Attachments Attachment A – Budget, Leveraged-Funds, and Budget Narrative (Required) Please attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding. Attachment B – Timeline (Required) Attach a timeline for key steps of project implementation. Attachment C - Most Recent Audit (Required) Attachment D - Proof of Active SAM.gov Registration (Required) Attachment E – Incorporation Documents (Required) Attachment F – CDBG Acknowledgements (Required if Applicable) Attachment G – Organization Mission Statement (Required) Attachment H – Match Certification Letter (if applicable) 1:1 match required for ESG; 25% match required for HOME TBRA Attachment I – Client Intake Forms (if applicable) Attachment J – Letters of Support (Optional) Please attach any letters of support or commitment from local governments or community partners. Attachment K – Supplemental Answers to Questions (Optional) If you need more room to answer any of the application questions, please attach additional information here. Include the question number for each question being answered. For other additional or optional attachments, please label them clearly (e.g. Attachment L – “Title”). XI. APPLICATION SUBMISSION: Applications and accompanying documents are due to Homeless Services Division, Department of Social Services by 9:00 pm on November 5, 2023. Electronic Copy – email to SS_HomelessGrants@co.slo.ca.us Subject line: 2024 NOFA Public Services Application – (Applicant Name) 5CHC seeks to administer TBRA funds to eligible residents throughout SLO County. 5CHC has administered homeless prevention programs, including subsistence payments and rental subsidies for many years. However, in recent years, rising rental costs have impacted local residents that are median wage earners. 5CHC is no longer just seeing extremely low income households seeking assistance and served through ESG HP, but rather low-moderate wage earners are seeking our assistance daily. It is vital we are able to provide quick and early intervention to these households; the majority are able to stabilize within 3 months of TBRA assistance. Page 268 of 301