CC 2024-04-23_09c Cancellation of July 9th Meeting
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Jessica Matson, Legislative & Information Services Director/City Clerk
SUBJECT: Consideration of Cancellation of July 9, 2024 City Council Meeting
DATE: April 23, 2024
SUMMARY OF ACTION:
Cancellation of the July 9, 2024 City Council meeting.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is minimal cost savings due to reduced staff time associated with agenda and
meeting preparation.
RECOMMENDATION:
Cancel the regularly scheduled City Council meeting of July 9, 2024.
BACKGROUND:
On August 14, 2007, the City Council considered the concept of establishing a policy of
designating a summer month for cancellation of Council meetings. The purpose was to
designate a month that would be “dark” from Council meetings in the summer so the City
Council and staff could coordinate their vacations during this period. Staff recommended
the month of July because it was the only full month in which school is not in session and
because it includes the July 4th holiday.
ANALYSIS OF ISSUES:
The City Council meets twice a month on the second and fourth Tuesdays. When the City
Council considered the policy of designating a summer month for cancellation, concerns
were expressed regarding the impact on other meeting agendas and potential delays to
important items. Therefore, it was recommended that one meeting be cancelled in July
as a compromise. The City Council concurred and a policy was established to cancel the
first meeting in July of each year. The policy was reviewed in October 2022 as part of the
City Council Handbook update. The updated Council Handbook was approved and i t is
recommended that this policy be observed this year by cancelling the July 9 , 2024,
meeting.
Item 9.c.
City Council
Consideration of Cancellation of July 9, 2024 City Council Meeting
April 23, 2024
Page 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Cancel the July 9, 2024, City Council Meeting;
2. Do not cancel any meetings in July 2024;
3. Direct staff to make changes to the current policy; or
4. Provide other direction to staff.
ADVANTAGES:
Cancelling the July 9, 2024, meeting provides the City Council and staff an opportunity to
plan a vacation during the summer months without being absent from a meeting or being
concerned about missing an item that is important for their vote or input.
DISADVANTAGES:
Cancellation of a regular meeting may result in heavier agendas at the prior and following
meetings.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.