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Minutes 2010-12-14 MINUTES REGULAR MEETING OF THE CITY COUNCIL /REDEVELOPMENT AGENCY TUESDAY, DECEMBER 14, 2010 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council /Redevelopment Agency meeting to order at 7:00 p.m. 2. ROLL CALL City Council /RDA: Council /Board Member Joe Costello, Council /Board Member Jim Guthrie, Council /Board Member Tim Brown, Mayor Pro TemNice Chair Caren Ray, and Mayor /Chair Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Legislative and Information Services /City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Police Chief Steven Annibali, Fire Chief Michael Hubert, Building Official Johnathan Hurst, and Community Development Director Teresa McClish. 3. FLAG SALUTE Bill Weitkamp, representing Arroyo Grande Valley Kiwanis Club, led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Costello moved, Council Member Brown seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS Zora High referred to property at Courtland and E. Grand Avenue and spoke in opposition to a grocery store at this location, and favored uses that would benefit the youth. Roberta Burgess, South Elm Street, spoke on behalf of seniors and youth and opposed a grocery store at Courtland and E. Grand Avenue. Tracy del Rio, representing Huasna Valley Association, invited the Council to a dedication ceremony on December 18 at 12 noon for the new Huasna Valley Community Sign at the corner of Huasna Road and Huasna Townsite Road. Ann Steele spoke in opposition to a big -box store at Courtland and E. Grand Avenue and expressed concerns about truck turning radius' on South Courtland, volume of truck traffic, and air quality impacts. She also inquired when construction would start on El Camino Real. Manetta Bennett, Allen Street, spoke regarding the inadequacy of the temporary restrooms on Short Street. She also addressed the Farmer's Market location and stated she did not favor the JJ's Market location, and suggested closure of East Branch Street for Farmers' Market. Minutes: City Council /Redevelopment Agency Meeting Page 2 Tuesday, December 14, 2010 Mantha Renells spoke in favor of a grocery store at Court land and E. Grand Avenue. Thomas Coin talked about the Constitution, Bill of Rights, and the role of Judges in interpreting these documents. He requested the Council adopt an Ordinance stating that the Bill of Rights is the law of the land. 8. CONSENT AGENDA Mayor /Chair Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. No public comments were received. Council /Board Member Brown requested Item 8.1. be pulled. Mayor Pro TemNice Chair Ray requested Items 8.c. and 8.m. be pulled. Action: Council /Board Member Brown moved, and Council /Board Member Costello seconded the motion to approve Consent Agenda Items 8.a. through 8.o., with the exception of Items 8.c., 8.1., and 8.m., with the recommended courses of action. City Attorney Carmel read the full title of the Ordinance in Item 81. The motion passed on the following roll -call vote: AYES: Brown, Costello, Guthrie, Ray, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period November 16, 2010 through November 30, 2010. 8.b. Consideration of Acceptance of the Redevelopment Agency's Annual Financial Reports. [RDA/COUNCIL] Action: Received and filed the respective Redevelopment Agency's Annual Financial Reports for the fiscal year ended June 30, 2010. 8.d. Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB- 1600). Action: Adopted a Resolution (No. 4325) as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB- 1600) ". 8.e. Consideration of Approval of Minutes. Action: Approved the minutes of the Special and Regular City Council Meetings of October 12, 2010, and the Special and Regular City Council Meetings of November 23, 2010, as submitted. 8.f. Consideration of Adoption of an Ordinance Amending Municipal Code Section 16.44.040 Regarding Allowed Uses in the Public /Quasi - Public Zoning District. Action: Adopted an Ordinance (No. 628) as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING DEVELOPMENT CODE AMENDMENT 10 -005 TO AMEND SECTION 16.4t040 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING ALLOWED USES IN THE PUBLIC /QUASI- PUBLIC (PF) ZONING DISTRICT ". 8.g. Consideration of a Resolution Approving the Quitclaim of Sanitary Sewer Easements in Tract 2792 and Replacing the Quitclaim Easement Recorded as Instrument No. 2010014529. Minutes: City Council /Redevelopment Agency Meeting Page 3 Tuesday, December 14, 2010 Action: Adopted a Resolution (No. 4326) as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE QUITCLAIM OF SANITARY SEWER EASEMENTS IN TRACT 2792 AND REPLACING THE QUITCLAIM EASEMENT RECORDED AS INSTRUMENT NO. 2010014529 ". 8.h. Consideration of a Second Amendment to the Agreement with Dyer Engineering for the Le Point Street Parking Lot Improvement Project. Action: 1) Approved a Second Amendment to the Agreement for Consultant Services with Dyer Engineering to increase the not to exceed" amount by $25,000 to prepare final plans and specifications for the Le Point Street Parking Lot Improvement Project (PW- 2010 -15); and 2) Authorized the City Manager to execute the Agreement. 8.i. Consideration to Approve Additional Funding for the South Elm and Ash Street Sidewalk and Bicycle Lane Improvements, Project PW 2008 -07C. Action: Approved additional funds from the Pavement Management Fund, in the amount of $13,500, to address additional contract change orders for the South Elm and Ash Street Sidewalk and Bicycle Lane Improvements Project. 8.j. Consideration of Acceptance of the West Branch Street Resurfacing Project, PW 2008 -08. Action: 1) Accepted the project improvements as constructed by Granite Construction Company in accordance with the plans and specifications for the West Branch Resurfacing Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of the retention, thirty -five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.k. Consideration of Acceptance of the Tally Ho Sidewalk Improvement Project, PW 2009 -07. Action: 1) Accepted the project improvements as constructed by Barajas & Associates, Inc. in accordance with the plans and specifications for the Tally Ho Sidewalk Improvement Project; 2) Adopted a Resolution (No. 4327) as follows: "A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT NO. 010 -N TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 05 -5199R FOR THE TALLY HO ROAD SIDEWALK IMPROVEMENT PROJECT "; 3) Directed staff to file a Notice of Completion; and 4) Authorized release of the retention, thirty -five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.n. Consideration of a Resolution Adopting an Amendment to the Full Flex Cafeteria Plan Section 125. Action: Adopted a Resolution (No. 4328) as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING AN AMENDMENT TO THE FULL FLEX CAFETERIA PLAN SECTION 125 TO UPDATE THE CAFETERIA PLAN RATES FOR 2011". 8.o. Consideration of Castillo Del Mar to Arroyo Grande High School Bike Path Project and Amendment to Memorandum of Understanding Regarding Castillo Del Mar Roadway Extension. Action: 1) Approved the Castillo Del Mar to Arroyo Grande High School Bike Path Project; and 2) Approved an amendment to the Memorandum of Understanding regarding the Castillo Del Mar roadway extension with the Lucia Mar Unified School District, J.H. Land Partnership and John Taylor, Trustee. Minutes: City Council /Redevelopment Agency Meeting Page 4 Tuesday, December 14, 2010 ITEMS PULLED FROM THE CONSENT AGENDA 8.c. Consideration of Annual Financial Report — Fiscal Year 2009 -10 Receipt and Use of Water and Sewer Capacity and Connection Fees /Charges. Recommended Action: Receive and file the annual report of the receipt and use of water and sewer capacity and connection fees and charges, in compliance with Government Code Section 66013. In response to questions by Mayor Pro Tem Ray regarding the Annual Financial Report as it relates to Water Facility Transfers and project completion percentages for FY 2010 -11 Current Projects, Director Kraetsch acknowledged a formula error, stated the percentage figures would be reviewed and corrected, and a correction memo would be issued to the Council. Action: Mayor Pro Tem Ray moved to approve Item 8.c., contingent upon the correction. Council Member Costello seconded, and the motion passed on the following roll -call vote: AYES: Ray, Costello, Guthrie, Brown, Ferrara NOES: None ABSENT: None 8.1. Consideration of Shift of Funding Sources for City Hall Improvements and Police Building Project. Recommended Action: 1) Reduce the amount of Local Sales Tax funds budgeted for the City Hall upgrade project by $300,000; 2) Appropriate $300,000 for the City Hall upgrade project from the General Fund unappropriated fund balance; and 3) Program $300,000 in Local Sales Tax funds in FY 2010 -11 for the Police Building project. In response to questions by Council Member Brown regarding the financial impact statement that there will be no net change to the Local Sales Tax Fund, City Manager Adams clarified that was because there is excess savings from last year's budget that can be transferred from the General Fund to the City Hall upgrade project, and the Local Sales Tax funds that are no longer needed for the City Hall upgrade project are recommended to be shifted to the Police Building project since that high priority capital project is not currently fully funded. Action: Council Member Brown moved to: 1) Reduce the amount of Local Sales Tax funds budgeted for the City Hall upgrade project by $300,000; 2) Appropriate $300,000 for the City Hall upgrade project from the General Fund unappropriated fund balance; and 3) Program $300,000 in Local Sales Tax funds in FY 2010 -11 for the Police Building project. Mayor Pro Tem Ray seconded, and the motion passed on the following roll -call vote: AYES: Brown, Ray, Costello, Guthrie, Ferrara NOES: None ABSENT: None 8.m. Consideration of Declaration of Surplus Property and Approval of Disposal. Recommended Action: Adopt a Resolution declaring miscellaneous used office furniture and equipment as surplus property for sale, donation or disposal. Minutes: City Council /Redevelopment Agency Meeting Page 5 Tuesday, December 14, 2010 Mayor Pro Tem Ray suggested that any surplus items that are not sold be offered to the Lucia Mar Unified School District. Action: Mayor Pro Tem Ray moved to adopt a Resolution (No. 4329) as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITEMS TO BE SURPLUS AND AUTHORIZING THE ITEMS FOR SALE, DONATION OR DISPOSAL "; and to direct staff to offer any surplus items that are not sold to Lucia Mar Unified School District. Council Member Costello seconded, and the motion passed on the following roll -call vote: AYES: Ray, Costello, Guthrie, Brown, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Preliminary Approval of Community Development Block Grant (CDBG) Projects for Year 2011. Community Development Director McClish presented the staff report and recommended the Council provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2011. Staff responded to questions from Council. Mayor Ferrara opened the public hearing. The following members of the public addressed the Council, thanking them for their past support, for considering this year's funding request, and speaking briefly about their respective organizations: Dennis Bachelor, Planning Director, CAPSLO Carol Florence, President, Big Brothers Big Sisters Ken Kays, Director, Big Brothers Big Sisters Sandra Knapp, Outreach Coordinator, GRID Alternatives — Central Coast Steven Fernandez, Regional Director, GRID Alternatives — Central Coast David Rya!, Executive Director, Mission Community Services Corporation Rov Reed, President, Alliance for Pharmaceutical Access Laura Mohaier, Executive Director, Alliance for Pharmaceutical Access Dee Torres, Director, Homeless Services, Maxine Lewis Memorial Shelter Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council comments included support for the proposed public service grants to be funded with the City's 2011 allocation of CDBG funds; acknowledgement that the City has limited funds to allocate to many organizations; that this is a wise investment at a low per person cost; and that the allocation proposal provides for an equitable distribution of funds. Council Member Guthrie stated because of his service on several boards, he was familiar with the County's CDBG application process and he suggested staff inquire whether the number of applications can be reduced by consolidating several applications into one grant application; for example, CAPSLO has several programs that could potentially be combined into one grant application. Minutes: City Council /Redevelopment Agency Meeting Page 6 Tuesday, December 14, 2010 Action: Council Member Costello moved to provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2011. Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Costello, Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: None 9.b. Consideration of a Proposed Ordinance Amending Portions of Title 8 and Title 15 of the Arroyo Grande Municipal Code Related to Adoptions of California Fire, Building and Construction Codes. Building Official Hurst presented the staff report and recommended the Council adopt an Ordinance amending Arroyo Grande Municipal Code Chapter 8.04 related to the adoption of the California Fire Code and International Fire Code; amending Chapter 8.08 related to Fireworks; and amending Chapter 15.04 related to the adoption of the California Building Code, California Residential Code, California Electrical Code, California Mechanical Code, California Plumbing Code, California Green Building Code, California Existing Building Code, California Energy Code, California Historical Building Code and the International Property Maintenance Code. Staff responded to questions from Council. Mayor Ferrara opened the public hearing, and hearing no comments, he closed the public hearing. Brief Council comments ensued in support of the proposed Ordinance. Action: Council Member Costello moved to adopt an Ordinance (No. 627) as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE MUNICIPAL. CODE CHAPTER 8.04 RELATED TO THE ADOPTION OF THE CALIFORNIA FIRE CODE AND INTERNATIONAL FIRE CODE; AMENDING CHAPTER 8.08 RELATED TO FIREWORKS; AND AMENDING CHAPTER 15.04 RELATED TO THE ADOPTION OF THE CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA GREEN BUILDING CODE, CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA ENERGY CODE, CALIFORNIA HISTORICAL BUILDING CODE AND THE INTERNATIONAL PROPERTY MAINTENANCE CODE ". Council Member Ray seconded, and the motion passed on the following roll call vote: AYES: Costello, Ray, Guthrie, Brown, Ferrara NOES: None ABSENT: None Mayor Ferrara called for a break at 8:20 p.m. The Council reconvened at 8:25 p.m. 10. CONTINUED BUSINESS 10.a. Consideration of Temporary Farmers' Market Location. Minutes: City Council /Redevelopment Agency Meeting Page 7 Tuesday, December 14, 2010 City Manager Adams presented the staff report and recommended the Council approve: 1) maintaining the Farmers' Market in its current location through the end of January; 2) relocating it to the former JJ's Market site February through March; and 3) closing E. Branch Street and relocating the Farmers' Market to East Branch Street on a pilot basis one Saturday during April and potentially more if successful. Mayor Ferrara invited comment from those in the audience who wished to be heard on the matter. Phillip Langston, President, Farmers' Market Association, expressed concern about moving the market as it confuses people; and favored staying in the current location. Peter Janke, San Luis Obispo County Farmers Market, requested retaining the Market's current location unless it is necessary to relocate temporarily to accommodate a week or two of construction. Upon hearing no further public comments, Mayor Ferrara closed the public comment period. At the request of Mayor Ferrara, City Manager Adams elaborated on reasons why Heritage Park was determined to be an infeasible location for Farmers' Market. Council and staff discussion ensued regarding the proposed Alternatives, including issues related to the potential closure of E. Branch Street; feedback received from Village merchants concerning the Alternatives; construction activities associated with the Short Street project; parking issues; conducting one closure of E. Branch Street in April to incorporate Farmers' Market with a Centennial Celebration special event; and support for maintaining the current location during the interim period if it is determined to be feasible during construction or relocating it only when necessary for the construction activities. Action: Mayor Pro Tem Ray moved to maintain the current location during the interim period and if it is determined to be feasible during the construction or relocate it only when necessary for construction, and to authorize a test closure of E. Branch Street for the Farmers' Market, to be held sometime in April. Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Ray, Brown, Costello, Guthrie, Ferrara NOES: None ABSENT: None 10.b. Consideration of an Encroachment Agreement between the City and NKT Commercial in Connection with the "Shops at Short Street" Project. Community Development Director McClish presented that staff report and recommended the Council approve an agreement to address indemnification, insurance and construction issues associated with the reconstruction of Short Street and offsite sewer improvements associated with the "Shops at Short Street" project. Staff responded to questions from Council. Minutes: City Council /Redevelopment Agency Meeting Page 8 Tuesday, December 14, 2010 Mayor Ferrara invited comment from those in the audience who wished to be heard on the matter. Carol Florence, representing NKT Commercial, spoke in favor of the proposal and agreed to upgrade the restrooms. Upon hearing no further public comments, Mayor Ferrara closed the public comment period. Brief Council comments ensued in support of the proposed Encroachment Agreement. Action: Council Member Costello moved to approve an agreement to address indemnification, insurance and construction issues associated with the reconstruction of Short Street and offsite sewer improvements associated with the "Shops at Short Street" project. Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: Costello, Guthrie, Brown, Ray, Ferrara NOES: None ABSENT: None 11. NEW BUSINESS 11.a. Consideration of Composting of Greenwaste Material. City Manager Adams presented the staff report and recommended the Council: 1) Approve the recommendations of the San Luis Obispo County Integrated Waste Management Authority with regard to composting of greenwaste material; and 2) Request South County Sanitary Service, Inc. to make arrangements to compost greenwaste material from Arroyo Grande customers at the Engel & Gray facility in Santa Maria with acknowledgement of the projected impact on refuse collection rates. Tom Martin, South County Sanitary Service, responded to questions from Council regarding composting of green and food waste material and its associated costs and use. Bill Worrell, Integrated Waste Management Authority, commented that the City of Arroyo Grande has been the pioneer in recycling efforts on both a Statewide and Countywide basis. He said the County is at a 70% diversion rate and he thanked the City because the Police Department has recently implemented a drug take -back program. Council Member Brown stated he did not think there is going to be much of a difference over the long haul and it seems that there will be fuel and smog issues with hauling waste to the Santa Maria facility. He didn't see a great advantage at this point and also did not think people would separate their food waste. Additional Council comments ensued in support of the recommended actions; that the incremental cost is so small and recycling efforts increase over time and become habit; that the proposal supports the goals of Arroyo Grande In Bloom for household composting; that this could serve as a community based composting program; that recycling has evolved over time and that this is an additional behavior shift in recycling efforts. Minutes: City Council /Redevelopment Agency Meeting Page 9 Tuesday, December 14, 2010 Action: Council Member Costello moved to: 1) Approve the recommendations of the San Luis Obispo County Integrated Waste Management Authority with regard to composting of greenwaste material; 2) Request South County Sanitary Service, Inc. to make arrangements to compost greenwaste material from Arroyo Grande customers at the Engel & Gray facility in Santa Maria with acknowledgement of the projected impact on refuse collection rates; and 3) to direct staff to take steps necessary to ensure the existing contract is not voided. Mayor Pro Tem Ray seconded, and the motion passed on the following roll call vote: AYES: Costello, Ray, Guthrie, Ferrara NOES: Brown ABSENT: None 11.b. Consideration of Interim Affordable Housing Loan Agreement with Habitat for Humanity for San Luis Obispo County. [RDA] City Manager /Executive Director Adams presented that staff report and recommended the Board approve an Interim Affordable Housing Loan Agreement with Habitat for Humanity of San Luis Obispo County for $260,000. Staff responded to questions from the Board. Chair Ferrara invited comment from those in the audience who wished to be heard on the matter. John Pollack, President of Habitat for Humanity, spoke in support of the proposal; provided a background on Habitat for Humanity; and spoke about a recent successful project located in the City of Grover Beach. Upon hearing no further public comments, Chair Ferrara closed the public comment period. Board comments ensued in support of the Agreement, with some concern expressed about the technicality of the concessions. Action: Board Member Brown moved to approve an Interim Affordable Housing Loan Agreement with Habitat for Humanity of San Luis Obispo County for $260,000. Vice Chair Ray seconded, and the motion passed on the following roll call vote: • AYES: Brown, Ray, Costello, Guthrie, Ferrara NOES: None ABSENT: None 11.c. Consideration of a Resolution Increasing Parking Citation Fines to Cover New State Surcharge. Police Chief Annibali presented the staff report and recommended the Council adopt a Resolution increasing all parking fines by $3.00 to cover new State of California mandated surcharge. Minutes: City Council /Redevelopment Agency Meeting Page 10 Tuesday, December 14, 2010 Brief Council comments ensued in support of the proposed Resolution increasing parking citation fines to cover State mandated surcharges. Action: Council Member Costello moved to adopt a Resolution (No. 4330) as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE INCREASING PARKING CITATION FINES TO COVER NEW STATE SURCHARGE ". Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Costello, Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: None 11.d. Consideration of Appointment of Council Members to Regional and Local Boards, Commissions, Committees and Subcommittees City Manager Adams presented the staff report and recommended the Council make appointments to those regional and local boards, commissions, and committees with Council representation. The following appointments to regional boards, commissions, and committees were discussed, assigned, and /or reaffirmed: AGENCY PRIMARY ALTERNATE South County Area Transit (SCAT) Jim Guthrie Tim Brown Staff Representative: City Manager Council of Governments/ Tony Ferrara Joe Costello Regional Transit Authority (SLOCOG /RTA) Staff Representative: Community Development Director City Selection Committee (Mayors) Tony Ferrara Joe Costello Staff Representative: Not Applicable South San Luis Obispo County Tony Ferrara Jim Guthrie Sanitation District (SSLOCSD) Staff Representative: Not Applicable Integrated Waste Management Tim Brown Jim Guthrie Authority Board (IWMA) Staff Representative: Community Development Director Zone 3 Water Advisory Board Joe Costello Caren Ray Staff Representative: Community Development Director Minutes: City Council /Redevelopment Agency Meeting Page 11 Tuesday, December 14, 2010 AGENCY PRIMARY ALTERNATE County Water Resources Tim Brown Jim Guthrie Advisory Committee (WRAC) Staff Representative: Community Development Director Economic Vitality Corporation Caren Ray Jim Guthrie (EVC) Staff Representative: City Manager/ Associate Planner Air Pollution Control District Joe Costello Jim Guthrie Board (APCD) Staff Representative: Not Applicable Community Action Partnership Jim Guthrie Caren Ray Staff Representative: Recreation and Maintenance Services Director California Joint Powers Insurance Caren Ray Staff Representative Authority (CJPIA) Staff Representative: City Manager/ Human Resources Manager Five Cities Fire Authority Joe Costello Tony Ferrara Staff Representative: City Manager Audit Committee Jim Guthrie Joe Costello Staff Representative: Administrative Services Director Homeless Services Coordinating Council Jim Guthrie Tim Brown Staff Representative: City Manager Brisco /Halcyon Interchange Subcommittee Tony Ferrara Joe Costello Staff Representative: Community Development Director Tourism Committee Caren Ray Jim Guthrie Staff Representative: Associate Planner/ Recreation and Maintenance Services Director Recreation Center Subcommittee Tony Ferrara Caren Ray Staff Representative: City Manager/ Recreation and Maintenance Services Director Minutes: City Council /Redevelopment Agency Meeting Page 12 Tuesday, December 14, 2010 Action: Council Member Costello moved to make appointments to those regional and local boards, commissions, and committees with Council representation. Council Member Brown seconded, and the motion passed unanimously by voice vote. 11.e. Consideration of Ordinance Authorizing the City Manager to Appoint the City Clerk and City Treasurer. City Manager Adams presented the staff report and recommended the Council introduce an Ordinance authorizing the City Manager to appoint the City Clerk and City Treasurer upon the expiration of the current terms or upon the event of a vacancy. Action: Council Member Costello moved to introduce an Ordinance authorizing the City Manager to appoint the City Clerk and City Treasurer upon the expiration of the current terms or upon the event of a vacancy. Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Costello, Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: None 11.f. Consideration of Authorization to Develop a Proposal to Purchase Groundwater and /or State Water from the Oceano Community Services District. City Manager Adams presented the staff report and recommended the Council direct and authorize staff to negotiate a proposal for purchase of up to 250 acre feet of groundwater and /or State water from the Oceano Community Services District. Brief Council and staff discussion ensued with Council emphasizing that no commitments are being made, only negotiations at this time. There was consensus of the Council to direct staff to negotiate a proposal for purchase of us to 250 acre feet of groundwater and /or State water from the Oceano Community Services District. No formal action was taken. 12. CITY COUNCIL MEMBER ITEMS a) Request to Discuss Response to Citizen Correspondence Regarding Traffic Issues on James Way and Woodland Drive (RAY) Mayor Pro Tem Ray acknowledged receipt of letters and a petition regarding traffic (speed) issues on James Way and Woodland Drive. City Manager Adams indicated that the Engineering staff had not recently looked at Woodland Drive; however, many traffic calming measures had been implemented on Traffic Way. He requested the Council direct staff to forward these issues to the Traffic Commission for review and consideration. The Council concurred. Minutes: City Council /Redevelopment Agency Meeting Page 13 Tuesday, December 14, 2010 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Mayor Pro Tem Ray congratulated Administrative Services Director Kraetsch and staff for the unqualified opinion on the RDA Financial Report. Mayor Ferrara announced that Arroyo Grande In Bloom was recognized with a full page article in a national publication, the American Gardner magazine, with an accompanying picture of all the volunteers who participated in the repainting of the Bridge Street Bridge. Council Member Brown asked for confirmation that the next Council meeting had been cancelled. Staff confirmed that Council had taken formal action at a previous meeting to cancel the December 28' meeting. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT Mayor /Chair Ferrara adjourned the meeting at 10:31 p.m. ifr a . Tony Ferrara. or/' hair ATTEST: 4i a leCkUOAc Kelly We or? City Clerk/Agency Secretary (Approved at CC Mtg 0/ /•o41.