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CC 2024-05-14_09a Cash Disbursement MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager SUBJECT: Consideration of Cash Disbursement Ratification DATE: May 14, 2024 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of April 1 through April 15, 2024. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $1,312,718.63 fiscal impact for the period of April 1 through April 15, 2024, that includes the following items: Accounts Payable Checks $ 832,832.81 Payroll & Benefit Checks $ 479,885.82 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2023-24 budget. ALTERNATIVES: The Item 9.a. City Council Consideration of Cash Disbursement Ratification May 14, 2024 Page 2 1. ; 2. Do not a; or 3. Provide other direction to staff. ADVANTAGES: The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council. Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: Government Code Section 54954.2. ATTACHMENTS: 1. April 1 through April 15, 2024 Accounts Payable Check Register 2. April 5, 2024 Payroll & Benefit Check Register Item 9.a. CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 03/15/24 - 03/28/2024 4/5/2024 . BY FUNDBY ACCOUNT General Fund422,088.02 5101Salaries Full time275,901.88 Streets Fund21,414.21 5101Volunteer Employee Retirement - Sewer Fund11,603.08 5102Salaries Part-Time - PPT6,156.98 Water Fund24,780.51 5103Salaries Part-Time - TPT5,670.78 479,885.825105Salaries OverTime17,609.17 5106Salaries Strike Team OT - 5107Salaries Standby 2,135.90 5108Holiday Pay 8,933.88 5109Sick Pay 6,839.91 OVERTIME BY DEPARTMENT: Administrative Services -5110Annual Leave Buyback - Information Services -5111Vacation Buyback - Community Development -5112Sick Leave Buyback - Police 16,469.465113Vacation Pay 7,320.20 Public Works - Maintenance282.55 5114Comp Pay 3,492.85 Public Works - Enterprise857.16 5115Annual Leave Pay 10,767.35 Recreation - Administration -5116Salaries - Police FTO 269.36 Recreation - Special Events -5121PERS Retirement 41,032.68 Children In Motion -5122Social Security 25,089.89 17,609.175123PARS Retirement 193.37 5126State Disability Ins. 3,617.44 5127Deferred Compensation 816.66 5131Health Insurance 56,788.91 5132Dental Insurance 3,109.42 5133Vision Insurance 829.56 5134Life Insurance 405.77 5135Long Term Disability 472.61 5137Leave Payouts - 5142Unemployment Insurance - 5143Uniform Allowance - 5144Car Allowance 887.50 5146Council Expense - 5147Employee Assistance - 5148Boot Allowance - 5149Motor Pay 113.75 5150Bi-Lingual Pay 175.00 5151Cell Phone Allowance 1,255.00 479,885.82