CC 2024-05-14_09f Traffic Way Bridge Temp Const Easement
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director
BY: Shannon Sweeney, City Engineer
SUBJECT: Consider Traffic Way Bridge Temporary Construction Easement
Execution
DATE: May 14, 2024
RECOMMENDATION:
Authorize the City Manager to fully execute temporary construction easements (TCEs)
for certain real property, more particularly described as Assessor Parcel Numbers 006-
311-056, 007-482-026, 007-481-007, 007-481-008, 007-481-009, 007-482-020, and 007-
482-018, that are necessary for the Traffic Way Bridge Replacement Project.
On September 26, 2023, the City Council adopted an MND for the Traffic Way Bridge
Replacement Project (SCH No. 2022060452). The MND analyzed the environmental
impacts of the Project in compliance with the California Environmental Quality Act
(CEQA). Securing these TCEs, which is part of an important and necessary step towards
construction of the Project, will have no direct or indirect physical impacts and does not
constitute a substantial change to the Project such that revisions to the previously
adopted MND are required. In fact, this action is taken pursuant to, and in conformity with,
the analysis contained within the previously adopted MND. Thus, none of the conditions
requiring subsequent environmental review called out in State CEQA Guidelines section
15162 or Public Resources Code section 21166 are present, and no further
environmental review is required.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Adequate funding for right-of-way acquisition costs was appropriated in the FY 2023-25
CIP Budget. Costs associated with these TCEs are listed in Table 1.
Item 9.f.
City Council
Consider Traffic Way Bridge Temporary Construction Easement Execution
May 14, 2024
Page 2
Table 1: TCE Costs
Name Asses Amount
Dohi 006-311-056 $20,000
Hansen 007-452-026 $20,000
Cole 007-481-007 $2,268
Frietas 007-481-008 $2,500
Fernandez 007-481-009 $9,936
Lemos 007-482-018, -020 $4,356
88.53% of cost for securing these TCEs is provided through the Highway Bridge Program,
which is funding a majority of this project. Fully executing these TCEs at this time helps
to maintain the current funding and construction schedule.
BACKGROUND:
Traffic Way Bridge was first constructed over Arroyo Grande Creek in 1932. The Bridge
is programmed for replacement in calendar year 2025.
On July 24, 2018, the City Council approved agreements to allow the City to seek
reimbursement from the Local Highway Bridge Program for the Project. This funding will
cover 88.53% of the bridge replacement cost, with the balance coming from local funds.
Bridge replacement design and plans and specifications development is underway and
approaching the 95% completion level. These design plans confirm that TCEs across
nine properties are needed to complete Project construction.
On January 25, 2023, staff received notice from Caltrans that the Federal Highway
administration authorized right-of-way funding for the Project, which allowed the City to
begin reimbursable work for the right-of-way phase of the Project.
On September 26, 2023, the City entered into an agreement with Hamner, Jewell, and
Associates. Since then, the right-of-way consultant has been working diligently to procure
preliminary title reports and third-party appraisals. In March 2024, the consultant
presented offers based on appraisals to all nine property owners with TCE offer letters.
As of May 9, 2024, six of the property owners have signed TCE agreements.
Negotiations continue with the three remaining property owners and staff anticipates that
TCE agreements will be signed by the three remaining properties. At such time, the TCEs
will be brought forward to City Council for authorization to execute.
ANALYSIS OF ISSUES:
The attached six TCEs have already been signed by their respective property owners.
Authorizing staff to execute these TCEs allows for access to and staging for the Traffic
Way Bridge Replacement Project.
Item 9.f.
City Council
Consider Traffic Way Bridge Temporary Construction Easement Execution
May 14, 2024
Page 3
ALTERNATIVES:
The following alternatives are
1. Authorize the City Manager to fully execute the attached TCEs;
2. Do not authorize the City Manager to fully execute the attached TCEs; or
3. Provide other direction to staff.
ADVANTAGES:
Securing these TCEs allows for access to and staging for the Traffic Way Bridge
Replacement Project. 88.53% of cost for securing these TCEs is provided through the
Highway Bridge Program, which is funding a majority of this project. Fully executing these
TCEs at this time helps to maintain the current funding and construction schedule.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
On September 26, 2023, the City Council adopted an MND for the Traffic Way Bridge
Replacement Project (SCH No. 2022060452). The MND analyzed the environmental
impacts of the Project in compliance with the California Environmental Quality Act
(CEQA). Securing these TCEs, which is part of an important and necessary step towards
construction of the Project, will have no direct or indirect physical impacts and does not
constitute a substantial change to the Project such that revisions to the previously
adopted MND are required. In fact, this action is taken pursuant to, and in conformity with,
the analysis contained within the previously adopted MND. Thus, none of the conditions
requiring subsequent environmental review called out in State CEQA Guidelines section
15162 or Public Resources Code section 21166 are present, and no further
environmental review is required.
PUBLIC NOTIFICATION AND COMMENTS:
Government Code Section 54954.2.
ATTACHMENTS:
1. Temporary Deed and Easement Documents for APN 006-311-056
2. Temporary Deed and Easement Documents for APN 007-482-026
3. Temporary Deed and Easement Documents for APN 007-481-007
4. Temporary Deed and Easement Documents for APN 007-481-008
5. Temporary Deed and Easement Documents for APN 007-481-009
6. Temporary Deed and Easement Documents for APNs 007-482-018, -020
Item 9.f.