CC 2024-05-28_09a Cash Disbursement
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification
DATE: May 28, 2024
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of April 16
through April 30, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,774,127.23 fiscal impact for the period of April 16 through April 30, 2024,
that includes the following items:
Accounts Payable Checks $ 1,311,331.84
Payroll & Benefit Checks $ 462,795.39
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff reviews all disbursement documents to ensure that they meet the approval
req
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2023-24
budget.
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
May 28, 2024
Page 2
ALTERNATIVES:
1. ;
2. Do not a; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental
potential to result in either a direct, or reasonably
foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§
15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the Cit
Government Code Section 54954.2.
ATTACHMENTS:
1. April 16 through April 30, 2024 Accounts Payable Check Register
2. April 19, 2024 Payroll & Benefit Check Register
Item 9.a.
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
03/29/24 - 04/11/2024
4/19/2024
.
BY FUNDBY ACCOUNT
General Fund400,411.31 5101Salaries Full time271,285.85
Streets Fund26,491.43 5101Volunteer Employee Retirement -
Sewer Fund11,403.43 5102Salaries Part-Time - PPT2,256.21
Water Fund24,489.22 5103Salaries Part-Time - TPT4,344.47
462,795.395105Salaries OverTime10,573.60
5106Salaries Strike Team OT -
5107Salaries Standby 2,222.90
5108Holiday Pay 496.39
5109Sick Pay 5,523.79
OVERTIME BY DEPARTMENT:
Administrative Services 35.105110Annual Leave Buyback -
Information Services -5111Vacation Buyback -
Community Development -5112Sick Leave Buyback -
Police 7,683.605113Vacation Pay 11,378.89
Public Works - Maintenance2,218.72 5114Comp Pay 2,718.29
Public Works - Enterprise636.18 5115Annual Leave Pay 13,951.97
Recreation - Administration -5116Salaries - Police FTO -
Recreation - Special Events -5121PERS Retirement 39,670.10
Children In Motion -5122Social Security 24,694.35
10,573.605123PARS Retirement 119.87
5126State Disability Ins. 3,548.42
5127Deferred Compensation 816.66
5131Health Insurance 54,128.08
5132Dental Insurance 2,991.36
5133Vision Insurance 780.56
5134Life Insurance 381.25
5135Long Term Disability 384.33
5137Leave Payouts 8,084.92
5142Unemployment Insurance -
5143Uniform Allowance -
5144Car Allowance 887.50
5146Council Expense -
5147Employee Assistance -
5148Boot Allowance -
5149Motor Pay 103.13
5150Bi-Lingual Pay 175.00
5151Cell Phone Allowance 1,277.50
462,795.39