CC 2024-05-28_09c Engineers Reports Assessment Districts
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director
SUBJECT:
DATE: May 28, 2024
RECOMMENDATION:
1)
Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment
District No. 1, within Tract 1769, for FY 2024-25;
2) Adopt Resolutions declaring the intention to levy and collect assessments for the
Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo
Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY
2024-2025;
3) Set a public hearing for June 25, 2024, at 6:00 p.m. for the Parkside Village
Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping
and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property
assessments; and
4) Make findings that the
is categorically exempt from the
Class 2 exemption, which
applies to the replacement or reconstruction of existing structures and facilities where the
new structure will be located on the same site as the structure replaced and will have
substantially the same purpose and capacity as the structure replaced. (State CEQA
Guidelines, § 15302.)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The City created three assessment districts that provide assessment fees that pay for the
landscaping and other specified maintenance for the respective assessment districts. The
amount of revenue to be received from the assessment districts and used for specified
maintenance and management projects in FY 2024-25 is approximately $56,298.
Item 9.c.
City Council
Intention to Levy and Collect Assessments
May 28, 2024
Page 2
BACKGROUND:
Arroyo Grande Landscaping and Lighting Assessment District No.1 within Tract 1769
On June 9, 1992, Arroyo Grande Landscaping and Lighting Assessment District No. 1
within Tract 1769 was created to provide landscaping and lighting improvements and
maintenance for Tract 1769. The total assessment was $100 per parcel located within
Tract 1769 (a total of $3,000). Improvements in Landscaping and Lighting Assessment
District No. 1 include but are not limited to landscaping and ornamental vegetation in the
public rights of way.
Current status:
Assessment income remains at $3,000 annually.
Potential Annual Expenditures (work improvements), if done annually, would
exceed the annual fund balance by approximately $300.
Expenditures/Work Improvements are completed as funding accumulates to a
point where costs can be covered. If no services are needed and/or the annual
engineering report is less in scope, these fees are not expended and can be carried
over to the next fiscal year fund balance.
The work improvements to be financed and maintained through this assessment
district are related to landscape maintenance and limited to the applicable
parkways and median along Oak Park Boulevard only.
Parkside Village Assessment District
On November 8, 2005, at the request of Parkside Village LLC, the sole owner and
developer of the Parkside Village Subdivision (Tract 2310), the City Council approved the
formation of the Parkside Village Assessment District. The improvements (maintenance
and servicing) in the Parkside Village Assessment District include, but are not limited to:
Areas bordering Farroll Road, Bakeman Lane entrances, behind and along
Bakeman Lots 10, 11, 12 and 13 of Phase 1.
Mini Park pedestrian pathway easement and drainage basin.
Fencing, gates and walls bordering Farroll Road, Bakeman Lane entrances,
behind and along Bakeman Lots 10, 11, 12 and 13, park and drainage basin.
Pathway easement, lighting, and all improvements between lots 1, 2, and 3
between Dixson Street and the mini park, the mini park and all improvements to
include walkways, play area, benches and basketball court on Lot 24; and
Drainage retention basin, and all improvement including the water separator on
Lot 25 and French drains along the East boundary of Tract 2310-2.
Current status:
Assessment income remains at $43,966 annually.
Potential Annual Expenditures (work improvements) average $30,000 to $35,000
annually and do not exceed the annual income.
Item 9.c.
City Council
Intention to Levy and Collect Assessments
May 28, 2024
Page 3
Expenditures/Work Improvements are completed as needed and through a
licensed landscape contractor.
The work improvements to be financed and maintained through this assessment
district are landscaping and irrigation of common areas, maintenance of fencing
and block walls, maintenance of a detention basin and drainage facilities, and
partial park maintenance. The expanded infrastructure (detention basin,
surrounding metal fencing and small park) requires a larger fund balance in
anticipation of eventual replacement of these facilities. Assessment income not
spent on annual maintenance is accrued to cover these replacement costs in the
future.
Anticipated work in the next FY 2024-25 for the Parkside Village Assessment District is
the replacement of the playground equipment and other improvements to the park area.
Staff has initiated coordination with residents and introduced conceptual designs. Using
the results of the conceptual design process, cost estimates will be developed and
reviewed to create a preliminary project that will also have full consultations with the
resident group prior to the bidding and awarding of the project.
Grace Lane Assessment District
On November 28, 2006, at the request of Vista Robles LLC, the sole owner of the Grace
Lane Subdivision (Tract 2236) at that time, the City Council approved the formation of the
Grace Lane Assessment District. The annual assessments are $460 or $608 per parcel
for a total annual assessment of $9,332. Maintenance and servicing of the improvements
in the District include but are not limited to: 1) a pedestrian trail across the open space
property (Lot B) including, but not limited to, the existing informal hiking trail currently
passing through Lot B, signage, and fencing; 2) common areas and facilities, including
but not limited to the open space parcels and drainage facilities; 3) open space
maintenance in accordance with fuel modification specifications; and 4) the common drive
area (not within the parcel boundaries) and associated improvement for Lots 16 through
19.
Current status:
Assessment income remains at $9,332 annually.
Potential Annual Expenditures (work improvements) average $10,000; however,
the amount of annual vegetation management and drainageway maintenance can
be achieved with current assessment income.
Contractual services costs through the California Conservation Corps (CCC) and
California MColony (CMC) inmate crews are steadily increasing but have also
kept the overall maintenance costs lower due to the routinely lower costs of labor
versus a private contractor.
Expenditures/Work Improvements are completed as needed and through a 3-year
service contract with the CCC and a 4-year contract with CMC.
Item 9.c.
City Council
Intention to Levy and Collect Assessments
May 28, 2024
Page 4
The work improvements to be financed and maintained through this assessment
district are fuel modification in common areas and the adjacent large open space
area; maintenance of drainage easement area and storm drain facilities; public trail
maintenance; and a seal coat approximately every 5 years and a A.C. overlay
approximately every 20 years to the common driveway area to lots 16-19.
The need for a seal coat application was evaluated last year. After a field
evaluation, it was determined that the seal coat application could be delayed. Staff
will continue to monitor asphalt conditions in the common area of the driveway that
accesses lots 16-19. This common driveway is located directly across the street
from Grace Bible Church.
At the May 14, 2024, City Council meeting, the City Council adopted Resolutions ordering
Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping
and Lighting Assessment District No. 1, within Tract No. 1769. Subsequently, draft
ANALYSIS OF ISSUES:
The California Streets and Highways Code Sections 22500 et seq., (California Landscape
and Lighting Act of 1972) (Act), contains the process by which local governmental
agencies form assessment districts for the purpose of financing the costs and expenses
of landscaping and lighting public areas. The Act requires the City to complete the
following process each fiscal year in order to levy and collect assessments:
Adopt a Resolution describing any proposed new improvements or any
substantial changes in existing improvements and ordering preparation and
filing of an ereport.
The City Council adopted Resolution Nos. 5281, 5282, and 5283 on April 11,
2023, ordering the preparation of s for the three Assessment
Districts. No new improvements or substantial changes in existing
improvements are proposed for FY 2024-25.
assessment districts for the upcoming fiscal year. The Resolution also states
whether the assessment is proposed to change from the previous year and sets
a date, hour and place for a public hearing.
Attached are draft proposed resolutions accomplishing this task. No changes
to the assessments are proposed.
Item 9.c.
City Council
Intention to Levy and Collect Assessments
May 28, 2024
Page 5
Conduct the public hearing affording all interested parties the opportunity to
hear and be heard.
To be scheduled for June 25, 2024.
Adopt a Resolution confirming the assessment, which constitutes the levy of
the assessments for the 2024-25 fiscal year.
To be scheduled for June 25, 2024.
Upon fulfillment of these requirements, the City must submit the assessments to the
County of San Luis Obispo for inclusion on the FY 2024-25 property tax roll.
ALTERNATIVES:
1. ; or
2.
approve as modified; or
3. Provide staff other direction.
ADVANTAGES:
Adoption of the Resolutions will be in compliance with the Act and allow the City to move
forward with the process to levy assessments.
DISADVANTAGES:
No disadvantages for the proposed actions have been identified.
ENVIRONMENTAL REVIEW:
Class 2 exemption: Replacement or reconstruction. The
Class 2 exemption, which applies to the replacement or reconstruction of existing
structures and facilities where the new structure will be located on the same site as the
structure replaced and will have substantially the same purpose and capacity as the
structure replaced. (State CEQA Guidelines, § 15302.).
PUBLIC NOTIFICATION AND COMMENTS:
Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution Parkside Village Assessment District
2. Proposed Resolution Grace Lane Assessment District
Item 9.c.
City Council
Intention to Levy and Collect Assessments
May 28, 2024
Page 6
3. Proposed Resolution Arroyo Grande Landscaping and Lighting District No. 1,
Tract 1769
4. FY 2024-25 Parkside Village Assessment District
5. FY 2024-25 Report Grace Lane Assessment District
6. FY 2024-25 Arroyo Grande Landscaping and Lighting
District No. 1, Tract 1769
Item 9.c.
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING ITS INTENTION TO LEVY
AND COLLECT ANNUAL ASSESSMENTS RELATED TO
THE PARKSIDE VILLAGE ASSESSMENT DISTRICT FOR
FISCAL YEAR 2024-2025
WHEREAS, on November 8, 2005, the City Council of the City of Arroyo Grande adopted
Resolution No. 3888 ordering the formation of the Parkside Village Assessment District
under Part 2 of Division 15 of the California Streets and Highways Code 22500-
22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies
to form assessment districts for the purpose of financing the costs and expenses of
landscaping and lighting public areas; and
WHEREAS, the said improvements in the District include but are not limited to :
Landscaping bordering Farroll Road, Bakeman Road Entrances, behind and along
Bakeman Lots 10, 11, 12 and 13 of Phase 1, mini park pedestrian pathway easement
and drainage basin; fencing, gates and walls bordering Farroll Road, Bakeman Road
Entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park and drainage basin;
the pathway easement, lighting and all improvements between lots 1, 2, and 3 between
Dixson Street and the mini park, the mini park and all improvements to include walkways,
play area, benches and basketball court on Lot 24; the drainage retention basin and all
improvement including the water separator on Lot 25 and French drain)s) along the East
boundary of Tract 2310-2; and
WHEREAS, the City Council, at its meeting of May 14, 2024, received a report from the
Public Works Director advising the City Council that no new improvements or substantial
changes in existing improvements are proposed for the District.
WHEREAS the City Council desires to levy and collect the annual assessments against
lots and parcels of land within the District to pay the costs and expenses related to the
aforementioned improvements described in this Resolution; and
WHEREAS, entitled Parkside Village Assessment District Fiscal
Year 2023-24has been prepared and filed with the City Clerk and
approved by the City Council, which provides a detailed description of the improvements,
the proposed operation and maintenance costs, and the boundaries of the proposed
assessments upon assessable lots and parcels of land.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande,
as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
RESOLUTION NO.
PAGE 2
2. That the City Council hereby declares that it is its intention to seek the annual levy
of assessments for the District pursuant to Streets and Highways Code Chapter 3,
Section 22624 et seq., over and including the land within the District boundary,
and to levy and collect assessments on all such land to pay the costs of the
maintenance and servicing of the landscaping improvements and all appurtenant
facilities and operations related thereto for Fiscal Year 2024-2025 within the
boundaries of the District de
Report.
3.
substantial changes are proposed to be made to the existing improvements and
the assessment is not proposed to increase from the prior year.
4. That the City Council hereby declares its intention to conduct a public hearing
concerning the District and the levy of assessments for the improvements related
thereto in accordance with Streets and Highways Code Section 22628.
5. That notice is hereby given that a public hearing on these matters will be held by the
City Council on Tuesday, June 25, 2024 at 6:00 p.m. or as soon thereafter as
feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande,
California, 93420 or via teleconference as follows: Zoom Meeting:
https://us02web.zoom.us/j/86752345420; or by Telephone: 1-669-900-6833; 1-346-
248-7799.
6. That the City Clerk shall cause notice to be given of the time and place of the public
hearing by causing the publishing of this Resolution once in the local paper not less
than ten (10) days before the date of the hearing and by posting a copy of this
Resolution on the official bulletin board customarily used by the City Council for the
posting of notices.
7. That the action is categorically exempt from the California Environmental Quality
Act under the Class 2 exemption, which applies to the replacement or
reconstruction of existing structures and facilities where the new structure will be
located on the same site as the structure replaced and will have substantially the
same purpose and capacity as the structure replaced. (State CEQA Guidelines,
§ 15302.)
RESOLUTION NO.
PAGE 3
On motion of , seconded by , and on the following roll call vote,
to wit:
AYES:
NOES:
ABSENT:
th
the foregoing Resolution was passed and adopted this 28 day of May, 2024.
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING ITS INTENTION TO LEVY
AND COLLECT ANNUAL ASSESSMENTS RELATED TO
THE GRACE LANE ASSESSMENT DISTRICT FOR FISCAL
YEAR 2024-2025
WHEREAS, on November 28, 2006, the City Council of the City of Arroyo Grande
adopted Resolution No. 3976 ordering the formation of the Grace Lane Assessment
District (District) under Part 2 of Division 15 of the California Streets and Highways Code
sections 22500-22679 (Landscape and Lighting Act of 1972), which allows local
governmental agencies to form assessment districts for the purpose of financing the costs
and expenses of landscaping and lighting public areas; and
WHEREAS, the said improvements in the District include but are not limited to: 1) a
pedestrian trail across the open space property (Lot B) including, but not limited to, the
existing informal hiking trail currently passing through Lot B, signage, fencing; 2) common
areas and facilities, including but not limited to the open space parcels and drainage
facilities; 3) open space and maintenance thereof in accordance with fuel modification
specifications as described in Mitigation Measure No. 15 in Resolution No. 3732 of the
City Council of the City of Arroyo Grande; and 4) a private drive and associated
improvement for Lots 16 through 19; and
WHEREAS, the City Council, at its meeting of May 14, 2024, received a report from the
Public Works Director advising the City Council that no new improvements or substantial
changes in existing improvements are proposed for the District; and
WHEREAS, the City Council desires to levy and collect the annual assessments against
lots and parcels of land within the District to pay the costs and expenses related to the
aforementioned improvements described in this Resolution; and
WHEREAS, rt entitled Grace Lane Assessment District Fiscal Year
2024-25) has been prepared and filed with the City Clerk and
approved by the City Council, which provides a detailed description of the improvements,
the proposed operation and maintenance costs, the boundaries of the assessment
District, and the proposed assessments upon assessable lots and parcels of land within
the District.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande,
as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
RESOLUTION NO.
PAGE 2
2. That the City Council hereby declares that it is its intention to seek the annual levy
of assessments for the District pursuant to Streets and Highways Code section
22624 et seq., over and including the land within the District boundary, and to levy
and collect assessments on all such land to pay the costs of the maintenance and
servicing of the landscaping improvements and all appurtenant facilities and
operations related thereto for Fiscal Year 2024-2025 within the boundaries of the
District .
3. That the improve
no substantial changes are proposed to be made to the existing improvements and
the assessment is not proposed to increase from the prior year.
4. That the City Council hereby declares its intention to conduct a public hearing
concerning the District and the levy of proposed assessments for the improvements
related thereto in accordance with Streets and Highways Code section 22628 et seq.
5. That notice is hereby given that a public hearing on these matters will be held by the
City Council on Tuesday, June 25, 2024 at 6:00 p.m. or as soon thereafter as
feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande,
California, 93420 or via teleconference as follows: Zoom Meeting:
https://us02web.zoom.us/j/86752345420; or by Telephone: 1-669-900-6833; 1-346-
248-7799.
6. That the City Clerk shall cause notice to be given of the time and place of the public
hearing by causing the publishing of this Resolution once in the local paper not less
than ten (10) days before the date of the hearing and by posting a copy of this
Resolution on the official bulletin board customarily used by the City Council for the
posting of notices.
7. That the action is categorically exempt from the California Environmental Quality
Act under the Class 2 exemption, which applies to the replacement or
reconstruction of existing structures and facilities where the new structure will be
located on the same site as the structure replaced and will have substantially the
same purpose and capacity as the structure replaced. (State CEQA Guidelines,
§ 15302.)
On motion of , seconded by , and on the following roll call vote,
to wit:
AYES:
NOES:
ABSENT:
th
the foregoing Resolution was passed and adopted this 28 day of May, 2024.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING ITS INTENTION TO LEVY
AND COLLECT ANNUAL ASSESSMENTS RELATED TO
THE ARROYO GRANDE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769,
FOR FISCAL YEAR 2024-2025
WHEREAS, on May 12, 1992, the City Council of the City of Arroyo Grande adopted
Resolution No. 2932 ordering the formation of Arroyo Grande Landscaping and Lighting
Assessment District No. 1 , within Tract 1769, under Part 2 of Division 15 of the
California Streets and Highways Code sections 22500-22679 (Landscape and Lighting
Act of 1972), which allows local governmental agencies to form assessment districts for
the purpose of financing the costs and expenses of landscaping and lighting public areas;
and
WHEREAS improvements in the District include but are not limited to: landscaping and
ornamental vegetation in the public rights of way; and
WHEREAS, the City Council, at its meeting of May 14, 2024, received a report from the
Public Works Director advising the City Council that no new improvements or substantial
changes in existing improvements are proposed for District; and
WHEREAS the City Council desires to levy and collect the annual assessments against
lots and parcels of land within the District to pay the costs and expenses related to the
aforementioned improvements described in this Resolution; and
WHEREAS, entitled Parkview, Landscaping District 1 Tract 1769
Fiscal Year 2024-25, has been prepared and filed with the City
Clerk and approved by the City Council, which provides a detailed description of the
improvements, the proposed operation and maintenance costs, the boundaries of the
assessment District, and the proposed assessments upon assessable lots and parcels of
land within the District.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande,
as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. That the City Council hereby declares that it is its intention to seek the annual levy
of assessments for the District pursuant to Streets and Highways Code section
22624 et seq., over and including the land within the District boundary, and to levy
and collect assessments on all such land to pay the costs of the maintenance and
servicing of the landscaping improvements and all appurtenant facilities and
RESOLUTION NO.
PAGE 2
operations related thereto for Fiscal Year 2024-2025 within the boundaries of the
District .
3.
substantial changes are proposed to be made to the existing improvements and
the assessment is not proposed to increase from the prior year.
4. That the City Council hereby declares its intention to conduct a public hearing
concerning the District and the levy of proposed assessments for the improvements
related thereto in accordance with Streets and Highways Code section 22628 et seq.
5. That notice is hereby given that a public hearing on these matters will be held by the
City Council on Tuesday, June 25, 2024 at 6:00 p.m. or as soon thereafter as
feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande,
California, 93420 or via teleconference as follows: Zoom Meeting:
https://us02web.zoom.us/j/86752345420; or by Telephone: 1-669-900-6833; 1-346-
248-7799.
6. That the City Clerk shall cause notice to be given of the time and place of the public
hearing by causing the publishing of this Resolution once in the local paper not less
than ten (10) days before the date of the hearing and by posting a copy of this
Resolution on the official bulletin board customarily used by the City Council for the
posting of notices.
7. That the action is categorically exempt from the California Environmental Quality
Act under the Class 2 exemption, which applies to the replacement or
reconstruction of existing structures and facilities where the new structure will be
located on the same site as the structure replaced and will have substantially the
same purpose and capacity as the structure replaced. (State CEQA Guidelines, §
15302.)
On motion of , seconded by , and on the following roll call vote,
to wit:
AYES:
NOES:
ABSENT:
th
the foregoing Resolution was passed and adopted this 28 day of May, 2024.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
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