CC 2024-06-11_09a Cash Disbursement
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification
DATE: June 11, 2024
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of May 1
through May 15, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,409,567.10 fiscal impact for the period of May 1 through May 15, 2024, that
includes the following items:
Accounts Payable Checks $923,434.76
Payroll & Benefit Checks $486,132.34
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff reviews all disbursement documents to ensure that they meet the approval
s and
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2023-24
budget.
ALTERNATIVES:
The following alter
1. ;
2. ; or
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
June 11, 2024
Page 2
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental
foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§
15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
Government Code Section 54954.2.
ATTACHMENTS:
1. May 1 through May 15, 2024 Accounts Payable Check Register
2. May 3, 2024 Payroll & Benefit Check Register
Item 9.a.
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
04/12/24 - 04/25/2024
5/3/2024
.
BY FUNDBY ACCOUNT
General Fund431,599.83 5101Salaries Full time276,881.24
Streets Fund18,354.47 5101Volunteer Employee Retirement -
Sewer Fund11,468.90 5102Salaries Part-Time - PPT7,317.06
Water Fund24,709.14 5103Salaries Part-Time - TPT4,927.10
486,132.345105Salaries OverTime23,512.00
5106Salaries Strike Team OT -
5107Salaries Standby 2,117.90
5108Holiday Pay 8,143.28
5109Sick Pay 5,363.45
OVERTIME BY DEPARTMENT:
Administrative Services -5110Annual Leave Buyback -
Information Services -5111Vacation Buyback -
Community Development -5112Sick Leave Buyback -
Police 21,904.015113Vacation Pay 5,619.51
Public Works - Maintenance539.91 5114Comp Pay 3,955.18
Public Works - Enterprise1,068.08 5115Annual Leave Pay 9,561.46
Recreation - Administration -5116Salaries - Police FTO 178.84
Recreation - Special Events -5121PERS Retirement 40,692.73
Children In Motion -5122Social Security 25,878.88
23,512.005123PARS Retirement 177.19
5126State Disability Ins. 3,710.64
5127Deferred Compensation 791.66
5131Health Insurance 58,647.41
5132Dental Insurance 3,070.06
5133Vision Insurance 839.38
5134Life Insurance 412.31
5135Long Term Disability 426.78
5137Leave Payouts -
5142Unemployment Insurance -
5143Uniform Allowance -
5144Car Allowance 887.50
5146Council Expense -
5147Employee Assistance -
5148Boot Allowance -
5149Motor Pay 118.28
5150Bi-Lingual Pay 175.00
5151Cell Phone Allowance 2,727.50
486,132.34