CC 2024-06-25_09f AG Cemetery Easement Sewer Lining Project
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager / Public Works Director
BY: Denver Edwards, Assistant Projects Manager
SUBJECT: Acceptance of the Highway 101, Linda Drive, and Arroyo Grande
Cemetery Easement Sewer Lining Project, PW 2023-07
DATE: June 25, 2024
RECOMMENDATION:
1) Accept the project improvements as constructed by Sancon Technologies, Inc. in
accordance with the plans and specifications for the Highway 101, Linda Drive, and
Arroyo Grande Cemetery Easement Sewer Lining Project, PW 2023-07;
2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five (35) days after the Notice of Completion has
been recorded if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final contract and change orders resulted in a total construction cost of $158,380.
The total construction costs consist of $158,380 for the direct contract amount and $0 for
additional material quantities and field change orders (contingency costs). Total project
costs were paid using American Rescue Plan Act (ARPA) funds.
BACKGROUND:
The City has a five-year Capital Improvement Program to repair various vulnerable sewer
mains throughout the city. Michael K. Nunley & Associates was selected from the City’s
list of on-call design engineers for the design and construction inspection phase services
for this project. These services included review of sewer inspection videos, production of
the plans, specs and estimate, bid support, submittal management and review,
management of requests for information, evaluation of change orders, continuous
construction inspection, and final inspection. Sancon Technologies, Inc. performed the
preconstruction video and application of the sewer lining materials that line the interior of
the sewer pipe segments for this project.
Page 136 of 267
Item 9.f.
City Council
Acceptance of the Highway 101, Linda Drive, and Arroyo Grande Cemetery
Easement Sewer Lining Project, PW 2023-07
June 25, 2024
Page 2
On March 26, 2024, the City Council approved the Award of Contract to Sancon
Technologies, Inc. to complete the Highway 101, Linda Drive, and Arroyo Grande
Cemetery Easement Sewer Lining Project, PW 2023-07 in the amount of $158,380.
This project was deemed substantially complete on June 12, 2024.
ANALYSIS OF ISSUES:
The Highway 101, Linda Drive, and Arroyo Grande Cemetery Ea sement Sewer Lining
Project consisted of inspecting, cleaning, and installing a cured-in-place-pipe (CIPP) liner
in the sewer mains running under Highway 101 from W. Branch to El Camino Real and
from Linda Drive through the Arroyo Grande Cemetery easement. This rehabilitation adds
50-60 years of service life to the sewer mains and eliminates the need for extremely
disruptive and expensive replacement due to the locations being under the highway and
through existing private property.
The Highway 101, Linda Drive, and Arroyo Grande Cemetery Easement Sewer Lining
Project was completed per the approved set of plans and to the consulting engineer and
City staff’s satisfaction. The CIPP liner is fully operational. No deficiencies have been
noted by City staff.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the Highway 101, Linda Drive, and Arroyo Grande Cemetery Easement
Sewer Lining Project and authorize the release of retention;
2. Accept the project but do not authorize the release of retention; or
3. Do not accept the project;
4. Provide other direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements allows staff to close out the
project. The new CIPP liner rehabilitates the aging sewer mains and greatly extends the
pipeline’s useful service life.
DISADVANTAGES:
No disadvantages have been identified in accepting this project.
ENVIRONMENTAL REVIEW:
On March 26, 2024, The City Council determined that construction of this project was
categorically exempt from the California Environmental Quality Act (“CEQA”) under the
Class 1 exemption, which applies to the operation, repair, maintenance, permittin g,
leasing, licensing, or minor alteration of existing structures, facilities, mechanical
equipment, or topographical features where the project involves negligible or no
expansion of existing or former use. (State CEQA Guidelines, § 15301.)
Page 137 of 267
Item 9.f.
City Council
Acceptance of the Highway 101, Linda Drive, and Arroyo Grande Cemetery
Easement Sewer Lining Project, PW 2023-07
June 25, 2024
Page 3
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. Notice of Completion PW 2023-07
Page 138 of 267
RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE IS HEREBY GIVEN THAT: ATTACHMENT 1
NOTICE OF COMPLETION 1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.2.The FULL NAME of the OWNER is: ___..Th...,e"-=C ... iry,._,,_oL-'fA'-"'-'rr...,,o_._y=o-"G'--'-r=a'--"ndi=e"------------------------3.The FULL ADDRESS of the OWNER is: 300 East Branch Str eet. Arroyo Gr ande, California 934204.The NATURE OF THE INTEREST or ESTATE of the undersigned is: �in�ee�-----------------5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned asJOINT TENANTS or as TENANTS IN COMMON are:None NAMES ADDRESSES 6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property wastransferred subsequent to the commencement of the work of improvements herein referred to:None NAMES ADDRESSES 7.All work of improvement on the property hereinafter described was COMPLETED �.li�u=ne�1�2�2""'02=-4-'------------8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:S ancon Technologies. Inc.9.The street address of said property is: Highway 101. Li nda D rive and A rroyo Grande Cemet ery Easement10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,State of California, and is described as follows: Highway 101. Li nda Drive and Arroyo Gr an de Cemete,y Easemen t Sewer
Lin ing Proiect. PW 2023-07Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. Bill Robeson,ssistant City Manager/Public Works Director June 12, 2024, Arroyo Grande, California --END OF DOCUMENT --Page 139 of 267