The URL can be used to link to this page

CC 2024-06-25_09g AG Harvest Festival 2024 MEMORANDUM TO: City Council FROM: Brian Pedrotti, Community Development Director SUBJECT: Supplemental Information Agenda Item 9.g. – June 25, 2024 City Council Meeting Temporary Use Permit 24-003; Authorization for Closure of City Streets, Use of City Property, and Sale of Alcohol for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024; Location – Heritage Square Park and Olohan Alley DATE: June 24, 2024 The published report for Temporary Use Permit 24-003 inadvertently identified in several places, including in the resolution, that only beer and wine sales are allowed at the 2024 Arroyo Grande Valley Harvest Festival. The applicant for the proposed project intends to allow the sale of all alcohol beverages, which was reviewed by staff, including the Arroyo Grande Police Department. A revised resolution is attached, and all instances of “beer and wine” in the staff report should be labeled “alcohol” as recommended by staff. cc: City Manager Assistant City Manager/Public Works Director Community Development Director City Attorney City Clerk City Website and Public Review Binder Enc: Revised Resolution Page 161 of 267 Item 9.g. MEMORANDUM TO: City Council FROM: Brian Pedrotti, Community Development Director BY: Shayna Gropen, Assistant Planner SUBJECT: Temporary Use Permit 24-003; Authorization for Closure of City Streets, Use of City Property, and Sale of Alcohol for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024; Location – Heritage Square Park and Olohan Alley DATE: June 25, 2024 RECOMMENDATION: 1) Adopt a Resolution approving Temporary Use Permit 24 -003, authorizing closure of City streets and use of City property for the 85 th annual Arroyo Grande Valley Harvest Festival and authorizing a fee waiver of $405.30; and 2) Find the action exempt from the California Environmental Quality Act pursuant to Section 15304 of the CEQA Guidelines. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The applicant is requesting a waiver of application fees for the Temporary Use Permit, which totals $405.30. Due to the annual nature of the request, the staff time required to review the proposal and prepare the staff report is minimal compared to a one -time event. In addition, the City is a co-sponsor of the event; therefore, it is recommended that the fee waiver be approved. The Festival is categorized as a large traffic event in the Comprehensive Fee Schedule. The cost for staff hours, as well as the procurement and installation of water barricades and signage, totals approximately $34,618, and is included in the City’s operating budget. BACKGROUND: Arroyo Grande held its inaugural Harvest Festival in 1937, a two -day event coordinated by the Woman's Club. The Festival, which took place at a nearby elementary school, showcased food, craft booths, and entertainment for the local community. The event was conducted in the classrooms, and a children's pet parade was also held on Saturday. The Woman's Club managed the Festival for several years until community supporters were Page 140 of 267 Item 9.g. City Council Temporary Use Permit 24-003; Authorization for Closure of City Streets, Use of City Property, and Sale of Alcohol for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024; Location – Heritage Square Parknd Olohan Alley June 25, 2024 Page 2 tasked with overseeing the organization in 1946. Since then, the event has been held every year, except for 2020 and 2021 , when it was canceled due to the COVID-19 pandemic. The event resumed in 2022, and this year the applicant is seeking similar arrangements for the Festival. ANALYSIS OF ISSUES: The 85th Annual Arroyo Grande Valley Harvest Festival is scheduled for Friday, September 27, 2024, from 4:00 pm until 8:00 pm, and Saturday September 28, 2024, from 10:00 am until 4:00 pm. Setup will begin on Thursday, September 26, 2024, at 5:00 pm and cleanup will end early Sunday morning, September 29, 2024. The festival will feature a variety of activities such as entertainment, food, games, craft booths, contests, and a parade. The Harvest Festival proposes to include alcohol sales in Olohan Alley on Friday and Saturday, September 27 and 28, 2024. A form of identification to be determined by the Police Department, such as wristbands, will be used to identify participants that are 21+ years of age, and no alcohol will be permitted beyond Olohan Alley. Part of the application for a Temporary Use Permit is to allow for the sale and consumption of alcohol at the 2024 Harvest Festival. The request for alcohol sales necessitates the approval of a Temporary Use Permit by the City Council. The City Council approved permits for alcohol at similar festival and concert events previously, and no issues associated with the alcohol sales were reported to the Police or Community Development Departments. The applicant is requesting that the City Council allow the sale of alcohol at the Event as an additional amenity to Event patrons. The benefits identified by the applicant include increased revenue from alcohol sales beyond those realized through the sale of food, non-alcoholic drinks, and activities at the Event, as well as the establishment of additional promotional opportunities with new partners. The City may approve a temporary use permit for the sale of alcohol at the event by operation of AGMC § 16.16.090. The City may authorize a fee waiver through the authority found in City Council Resolution 3760, adopted and approved July 13, 2004. Festival Areas  Heritage Square Park;  Short Street from Nelson Street to the Swinging Bridge and from East Branch Street to Centennial Park;  Nelson Street from Mason Street to Bridge Street;  Bridge Street from the Lucia Mar Unified School District parking lot to Branch Street; Page 141 of 267 Item 9.g. City Council Temporary Use Permit 24-003; Authorization for Closure of City Streets, Use of City Property, and Sale of Alcohol for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024; Location – Heritage Square Parknd Olohan Alley June 25, 2024 Page 3  Olohan Alley from Bridge Street to Mason Street; and  City Hall parking lot at 300 East Branch Street. The area devoted to the festival remains unchanged from previous years. Kiwanis Park has previously been used solely for extra seating but is not designated as a staging or booth area for this year’s festival. A map showing the festival's designated areas within the City is provided as Attachment 3. Parade The parade route will start at the junction of West Branch Street and Traffic Way, head east through the Village center, then turn south onto South Mason Street, and conclude at Poole Street. Parade participants will disperse on South Mason Street between Poole and Allen Streets. The parade staging areas will include:  West Branch Street from the Shell Station to Rodeo Drive;  Old Ranch Road from West Branch Street to the east end of the five -acre City owned dirt lot at the northeast corner of the intersection of Old Ranch Road and West Branch Street, including use of the lot; and  West Branch Street between Old Ranch Road and the South County Regional Center Road closures needed for the parade route, staging areas and detour routes include:  West Branch Street from Rodeo Drive to East Branch Street;  Wesley Street between Larchmont and West Branch Street;  East Branch Street from Traffic Way to Mason Street;  South Mason Street from East Branch Street to Poole Street;  Old Ranch Road from West Branch Street to the end of the City owned property;  North Mason from Le Point Street to East Branch Street;  Bridge Street from Branch Street to Traffic Way;  Short Street from the Swinging Bridge to Nelson Street to be designated handicapped parking. The road closures are proposed from 8:00 am until noon on Saturday, September 28, 2024. No-parking enforcement will commence at 8:00 am, except for the staging area. The staging area is requested to close at 8:00 am, with no-parking enforcement beginning at 7:00 am. The detour route around the City via East Cherry Avenue, West Branch Street and Huasna Road remains unchanged from previous years. The City will begin arranging road closures at 6:00 am on Saturday, September 28, beginning with the lower volume roadways and intersections. Page 142 of 267 Item 9.g. City Council Temporary Use Permit 24-003; Authorization for Closure of City Streets, Use of City Property, and Sale of Alcohol for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024; Location – Heritage Square Parknd Olohan Alley June 25, 2024 Page 4 Attachment 4 depicts the location of proposed road closures and detour routes associated with the parade. This map will be widely distributed in advance of the event, including direct mailings to Village businesses and surrounding neighborhoods along the parade route. The 2011 Harvest Festival Parade introduced an additional detour route by opening the gate at the top of Miller Way, between Miller Way and Emerald Bay Drive. This detour was established for use by affected residents of the Miller Way, Miller Court, Le Point Street, and West Le Point Street areas only. Neighborhood residents will receive notification of the additional detour. No issues have been identified because of this additional detour route, and it has been included as part of this year’s event. Attendee Identification The Event does not require the sale of entrance tickets like other events where alcohol is consumed. Therefore, the screening process to ensure lawful consumption is necessary. This will be closely monitored to ensure only persons of legal drinking age will be able to buy and consume alcohol. The applicant will ensure that vendors serving alcohol have completed the Responsible Beverage Service Training Program from the ABC to prevent service of alcohol to underage or intoxicated individuals and monitor for proper identification. Trash and Recycling If authorized for the sale of alcohol, the potential for increased trash and recyclable material increases. Therefore, the applicant will be required to add at least 2 more temporary/cardboard trash and recycling receptacles, with a trash liner, and place them at appropriate locations around Olohan Alley. At the end of each event, the bags of material will be placed near the sidewalk so that City Public Works staff can more easily load them onto a truck for disposal and recycling. Fee Waiver The applicant is requesting a waiver of application fees for the Temporary Use Permit, which totals $405.30. If approved, this waiver would result in the loss of $405.30 in revenue. Revenue from application fees is used to offset the costs of processing the application. The Council has the authority to approve fee waiver requests, and has approved them for this event in past years. Due to the annual nature of the request, the staff time required to review the proposal and prepare the staff report is minimal compared to a one-time event. In addition, the City is a co-sponsor of the event. Application fees for this event are recommended to be waived pursuant to Resolution 3760 (Attachment 2), which established policies to waive permit application fees for certain annual temporary events meeting the following criteria: Page 143 of 267 Item 9.g. City Council Temporary Use Permit 24-003; Authorization for Closure of City Streets, Use of City Property, and Sale of Alcohol for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024; Location – Heritage Square Parknd Olohan Alley June 25, 2024 Page 5  The applicant is a local non-profit organization;  The group/organization donates at least 50% of its budget to support programs/activities within the City of Arroyo Grande or the Five Cities Area;  Proceeds from the event or activity will be used for a specific City of Arroyo Grande or Five Cities area public project, program, or cause;  The event or activity is organized and operated by non-paid volunteers; and  The event or activity is open to the public. The temporary use permit fee being waived is $405.30. Historically, fees and costs for this event have been waived because the City has served as co-sponsor of the event. The staff hours needed for the event are as follows:  94 Police Department overtime hours;  72 Public Works overtime hours;  7 Community Development regular hours; and  35 Recreation Department regular hours  4 Five Cities Fire Authority overtime hours; The proposed event meets the criteria stated above; therefore, it is recommended that the fee waiver be approved. ALTERNATIVES: 1. Adopt a Resolution approving Temporary Use Permit 24-003, authorizing closure of City streets and use of City property for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024, including an authorization to waive the application fee ; 2. Modify and adopt a Resolution, but do not authorize waiver of the application fee; 3. Modify as appropriate and adopt the Resolution, approving Temporary Use Permit 24-003; 4. Do not adopt the attached Resolution; or 5. Provide other direction to staff ADVANTAGES: The Festival, currently in its 85th year, stands as a cherished tradition within the community. The Festival celebrates the city's heritage, fosters community spirit, brings people together, raises funds for local organizations, and provides family-friendly entertainment. Page 144 of 267 Item 9.g. City Council Temporary Use Permit 24-003; Authorization for Closure of City Streets, Use of City Property, and Sale of Alcohol for the 85th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2024; Location – Heritage Square Parknd Olohan Alley June 25, 2024 Page 6 DISADVANTAGES: The closure of streets will impact parking and traffic conditions and necessitate the allocation of City resources to uphold safety standards. ENVIRONMENTAL REVIEW: In compliance with the California Environmental Quality Act (CEQA), it has been determined that this project is Categorically Exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land. Specifically, a Class 4 exemption, applies to minor public or private alterations in the condition of land, water, and/or vegetation where the project does not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes. (State CEQA Guidelines, § 15304.) Further, none of the exceptions to the Class 4 exemptions set forth in State CEQA Guidelines section 15300.2 apply. PUBLIC NOTIFICATION AND COMMENTS: The event organizers are required to place an advertisement in the September 12, 2024, edition of The New Times advising residents of street closures. The event organizers are required to mail or hand deliver the map depicting street closures and detours to every property located within the area where street closures will occur. The event organizers are also required to mail or hand deliver a notification of the opening of the gate between Emerald Bay Drive and Miller Way to every property accessed from Miller Way. The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. Resolution 2. City Council Resolution 3760 3. Festival Areas 4. Road Closure and Detour Map Page 145 of 267 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 24-003, AUTHORIZING CLOSURE OF CITY STREETS, USE OF CITY PROPERTY, AND SALE OF ALCOHOL AND APPROVING A WAIVER OF FEES FOR THE 85th ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 27-28, 2024 WHEREAS, organizers of the 2024 Arroyo Grande Valley Harvest Festival have requested closure of City streets, use of City property, and permission for the sale of alcohol at the Event; and WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of Temporary Use Permits for events such as the Arroyo Grande Harvest Festival and AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street, and California Vehicle Code Section 21101(e) authorize the closure of streets for parades and local special events; and WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be responsible for the removal of all garbage and debris generated by the event; and WHEREAS, the organizers of the Harvest Festival submitted a request to waive the $405.30 application fee; and WHEREAS, the purpose of the Temporary Use Permit is to ensure the Event is conducted in a manner that is compatible with the surrounding area; and WHEREAS, the applicant will provide volunteers who will be responsible for monitoring identification and consumption of alcoholic beverages during the Event; and WHEREAS, it has been determined that this project is Categorically Exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land. Specifically, a Class 4 exemption, applies to minor public or private alterations in the condition of land, water, and/or vegetation where the project does not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes. (State CEQA Guidelines, § 15304.) Further, none of the exceptions to the Class 4 exemptions set forth in State CEQA Guidelines section 15300.2 apply. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby approve Temporary Use Permit 24-003 authorizing closure of City streets, use of City property, and sale of alcohol for the 85th annual Arroyo Grande Valley ATTACHMENT 1 Page 146 of 267 RESOLUTION NO. PAGE 2 Harvest Festival, with the above findings and subject to the conditions as set forth in Exhibit “A”, attached hereto and incorporated herein by this reference: 1. Recitals. All recitals above are true, correct, and incorporated herein by reference. 2. Temporary Use Permit Findings. The City Council finds, in accordance with the requirements of Arroyo Grande Municipal Code section 16.16.090(E), after due study and deliberation, the following circumstances exist: A. The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety, or general welfare. The operation of the Harvest Festival will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety or general welfare. The Festival is a family friendly event that will be held during daytime hours on Friday and Saturday September 27th and 28th, 2024. Adherence to the conditions of approval ensures that the Festival is operated in a safe and orderly manner. B. The proposed site is adequate in size and shape to accommodate the temporary use without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site. The proposed site is adequate in size and shape to accommodate the temporary use without detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site due to road closures encompassing the entire Festival site. The proposed site is approximately ten (10) acres in size, which is large enough to prevent spill over from the event onto surrounding properties. C. The Festival area is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use will or could reasonably be expected to generate. The proposed site is adequately served by East Branch Street, North and South Mason Street, and Traffic Way, which are of significant width and improvements to accommodate the kind and quantity of traffic that the temporary use will generate. D. Adequate temporary parking to accommodate vehicular traffic to be generated by the use will be available either on-site or at alternate locations acceptable to the City Council. Page 147 of 267 RESOLUTION NO. PAGE 3 Adequate parking to accommodate traffic to be generated by the Harvest Festival will be provided by use of City parking lots in the vicinity. Permitted street parking in areas not affected by road closures and parking restrictions will suffice. 3. Temporary Permit Approval. The City Council of the City of Arroyo Grande does hereby approve Temporary Use Permit 24-003 authorizing the following actions and use of the following described City property for the Harvest Festival as presented to the City Council on June 25, 2024, with the above findings and subject to the conditions as set forth in Exhibit “A”, attached hereto and incorporated herein by the reference: Harvest Festival – Friday & Saturday, September 27th & 28th, 2024 • That the City Council authorizes “no-parking/tow away” restrictions and use of the City parking area behind the former City Hall from the entrance of Mason Street and extending to the area of the Gazebo and Short Street for use between the hours of 5:00 p.m. on Thursday, September 26, 2024, until 8:00 a.m. Sunday, September 29, 2024. • The use of the Heritage Square Park for various displays, activities, and contests from 4:00 p.m. to 9:00 p.m. on Friday, September 27, 2024, and 8:00 a.m. to 6:00 p.m. on Saturday, September 28, 2024. • That the City Council authorizes “no-parking/tow away” restrictions and the use and closure of Short Street from Nelson to the Swinging Bridge from 8:00 a.m. to 6:00 p.m. on Saturday, September 28, 2024. • That the City Council authorizes “no-parking/tow away” restrictions and the use and closure of Nelson Street from Mason Street to Bridge Street from 8:00 a.m. to 6:00 p.m. on Saturday, September 28, 2024. • That the City Council authorizes “no-parking/tow away” restrictions and the use and closure of Mason Street from Le Point Street to Poole Street from 8:00 a.m. to 12:00 p.m. on Saturday, September 28, 2024. • That the City Council authorizes “no-parking/tow away” restrictions of Poole Street from Mason Street to Traffic Way from 8:00 a.m. to 12:00 p.m. on Saturday, September 28, 2024. • That the City Council authorizes “no-parking/tow away” restrictions and the use and closure of Bridge Street from Traffic Way to Branch Street from 8:00 a.m. to 6:00 p.m. on Saturday, September 28, 2024. Page 148 of 267 RESOLUTION NO. PAGE 4 • That the City Council authorizes “no-parking/tow away” restrictions and use and closure of Olohan Alley from Bridge Street to Short Street, and the City Hall parking lot of 300 East Branch Street from 8:00 a.m. to 9:00 p.m. on Friday, September 27, 2024, and from 8:00 a.m.to 6:00 p.m. on Saturday, September 28, 2024. • The use of the City’s electrical service as needed for the lighting of booths, sound system, and contests. • That the City Council authorizes “no-parking/tow away” restrictions and closure of a portion of West Branch Street from U.S. Highway 101 to Stanley Avenue on Saturday, September 28, 2024, from 10:00 a.m. to 12:00 p.m. • That the Arroyo Grande Police Department will control traffic around the parade route, and police officers will be stationed to give instructions to motorists on detouring the parade route. • That the gate between Emerald Bay Drive and Miller Way will be opened at 8 a.m. until 12:00 p.m. on Saturday, September 28, 2024, for increased resident access. • That the City Council authorizes alcohol sales to be permitted by approved vendors within Olohan Alley on Friday, September 27, 2024, and Saturday, September 28, 2024. • That the following streets shall be closed for the Harvest Festival Parade on Saturday, September 28, 2024, from 8:00 a.m. to noon, with “no-parking/tow away” restrictions starting at 7:00 am: o West and East Branch Street from Rodeo Drive to Mason Street; o West and East Branch Street from Old Ranch Road to Branch Street; o Old Ranch Road from West Branch Street to the end of the City owned property; o Wesley Street between Larchmont and West Branch Street; o Traffic Way from Fair Oaks Avenue to Station Way; o North Mason Street from East Branch Street to Tally Ho Road ; and o South Mason Street from East Branch Street to Poole Street. In addition, E. Branch will be closed from Mason to Highway 227 (Bus Barn) from 8 a.m. to 12 noon, however, parking will be allowed. 4. Waiver of Application Fees Findings. Based on the authority found in Resolution No. 3760, adopted July 13, 2004, the City Council of the City of Arroyo Grande hereby finds that the fee waiver is consistent with a public purpose and is not a gift Page 149 of 267 RESOLUTION NO. PAGE 5 of public funds, and approves the fee waiver request for the Temporary Use Permit application processing fee. a. The applicant is a local non-profit organization; b. The group/organization donates at least 50% of its budget to support programs/activities within the City of Arroyo Grande or the Five Cities Area; c. Proceeds from the event or activity will be used for a specific City of Arroyo Grande or Five Cities area public project, program, or cause; d. The event or activity is organized and operated by non-paid volunteers; and e. The event or activity is open to the public. 5. Severability. If any section, division, sentence, clause, phrase or portion of this resolution or the document in the record in support of this resolution is determined by a court of competent jurisdiction to be invalid, unenforceable, unconstitutional or otherwise void, that determination shall not affect the validity of the remaining sections, divisions, sentences, clauses, or phrases of this resolution. On motion by Council Member___________seconded by Council Member ___________and by the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this 25th day of June, 2024. Page 150 of 267 RESOLUTION NO. PAGE 6 ______________________________________ CAREN RAY RUSSOM, MAYOR ATTEST: ______________________________________ JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: ______________________________________ MATTHEW DOWNING, CITY MANAGER APPROVED AS TO FORM: ______________________________________ ISAAC ROSEN, CITY ATTORNEY Page 151 of 267 RESOLUTION NO. PAGE 7 EXHIBIT “A” CONDITIONS OF APPROVAL TEMPORARY USE PERMIT 24-003 85th ANNUAL HARVEST FESTIVAL FRIDAY AND SATURDAY, SEPTEMBER 27th AND 28th, 2024 GENERAL CONDITIONS: 1. The Harvest Festival Committee shall ascertain and comply with all State, County and City requirements as are applicable to this project. 2. The event shall occur in substantial conformance with the application and plans on file in the Community Development Department. 3. The Harvest Festival Committee shall comply with all Conditions of Approval for Temporary Use Permit 24-003. 4. To the full extent permitted by law, the Harvest Festival Committee shall indemnify, defend and hold harmless the City, its agents, officers, and employees from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatene d, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, this Temporary Use Permit except liability arising out of the proven sole negligence of the City. 5. The Harvest Festival Committee shall monitor alcohol sales to ensure alcoholic beverages are served to responsibly behaving persons over the age of twenty -one (21). Volunteers shall be trained to check identification of all persons buying alcohol for verification that the purchaser is over the age of twenty -one (21). 6. Consumption of alcoholic beverages shall be limited to the Heritage Square Park lawn area and Olohan Alley, and the Harvest Festival Committee shall monitor these areas to ensure no alcohol consumption occurs beyond the bounds. The playground area shall be excluded from the consumption area. Appropriate signage provided by the Harvest Festival Committee shall be posted outlining these rules and restrictions. 7. Requests to continue alcoholic beverage sales in future years shall be made through the Temporary Use Permit process. 8. The Harvest Festival Committee shall utilize an easily identifiable (i.e. colored or similar) glass for the sale of alcohol to help ensure attendees are not bringing their own alcoholic beverages. Page 152 of 267 RESOLUTION NO. PAGE 8 PUBLIC WORKS DEPARTMENT CONDITIONS: 9. The Harvest Festival Committee is to contact the Public Works Department no later than September 9, 2024, regarding the number and location of trash receptacles to be placed in the downtown area. 10. The Harvest Festival Committee is responsible for disposal of its garbage into large trash containers. The Harvest Festival Committee is responsible for providing adequate dumpsters to accommodate all garbage and recycling in addition to required trash containers. 11. The Harvest Festival Committee is responsible for providing trash can liners for all trash containers. 12. The Harvest Festival Committee is responsible for providing additional restroom supplies for the festival. The Harvest Festival Committee is also responsible for monitoring and maintenance of restroom facilities. Should the City provide these supplies, the Harvest Festival Committee will reimburse the City for the cost of these supplies and related staff time. 13. Supplemental restroom facilities shall be provided by the Harvest Festival Committee. 14. The Public Works Department will provide and place all delineators, signs and barricades for road closures, “no-parking/tow away” and detour routes. The Harvest Festival Committee shall pay for all water barricades. 15. The Harvest Festival Committee shall place an advertisement in the September 2024 edition of The New Times advising residents of street closures and “no- parking/tow away” restrictions. 16. At least two (2) weeks in advance of the event, the Harvest Festival Committee shall mail or hand deliver a notification of street closures to every property located within the area where street closures will occur. 17. At least two (2) weeks in advance of the event, the Harvest Festival Committee shall mail or hand deliver a notification of the opening of the Emerald Bay Drive gate to every property accessed from Miller Way, Miller Court, the 200 and 100 block of Le Point Street, and W. Le Point Street. 18. The Harvest Festival Committee shall provide a $1,000,000 commercial general liability insurance policy naming the City as additional insured subject to approval by the City Attorney. Proof of insurance shall be submitted to the Director of Legislative and Information Services ten (10) days before the event. Page 153 of 267 RESOLUTION NO. PAGE 9 BUILDING AND LIFE SAFETY DIVISION CONDITIONS: 19. A handicapped accessible toilet shall be included where other portable toilets are located. 20. All electrical must be inspected by the Building and Life Safety Division prior to the event opening. 21. All tape used for marking the booth locations shall be removed by the Harvest Festival Committee immediately following the event. 22. The project shall comply with the most recent edition of the Codes as adopted by the City of Arroyo Grande. Specifically, all temporary-wiring provisions of the California Electrical Code must be met. FIVE CITIES FIRE AUTHORITY CONDITIONS: 23. Emergency access must be maintained to the satisfaction of the Fire Chief. 24. All food booths (cooking) must comply with the Five Cities Fire Authority guidelines, must have County Health Department approval, and must ensure total compliance of booth operators. The Five Cities Fire Authority will not allow non-compliant booths to operate. 25. The use of generators must be reviewed and approved by the Fire Chief. 26. A detailed chart or map will be provided to the Fire Chief for approval prior to the event, showing placement of all booths, to include actual dimensions of access pathways for fire apparatus and emergency vehicles. 27. Per the approval of the Fire Chief, there will be medical service dedicated to the event. 28. All fire lanes must be posted and enforced in accordance with Police Department and Five Cities Fire Authority guidelines. Fire lanes and access must be approved by the Fire Chief. 29. The Harvest Festival Committee shall identify an individual to act as liaison with the Five Cities Fire Authority for the purpose of maintaining life and safety. 30. Prior to opening the event, the fire access road shall be posted. The Harvest Festival Committee shall provide continuous enforcement of the fire access road during the event. Page 154 of 267 RESOLUTION NO. PAGE 10 31. The Harvest Festival Committee will coordinate and be responsible for costs associated with San Luis Ambulance to provide standby personnel and equipment for Bike Medic and golf cart transport for the entire duration of the Festival. Page 155 of 267 RESOLUTION NO. 3760 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING POLICIES TO WAIVE PERMIT APPLICATION FEES FOR C'ERTAIN ANNUAL TEMPORARY USE PERMIT EVENTS WHEREAS, Temporary Use Permits for certain annual events are granted application fee refunds; and WHEREAS, these Temporary Use Permit events meet the criteria established by the City Council on September 25, 2001 for application fee waivers; and WHEREAS, staff expends a substantial amount of City time and resources submitting application fee refund requests to Administration, the City Council, and Finance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That a list of annual Temporary Use Permit events meeting the application fee waiver criteria be established to streamline the process of refunding permit application fees; and 2. That the initial list of Temporary Use Permit events eligible for fee waivers include the following events that have been granted a refund of permit application fees in the past: the Arroyo Valley Car Show, Christmas Caroling in the Village, Harvest Festival, March of Dimes Walk America, Nelson Green Book Fair, Strawberry Festival, Summer Concerts in the Village, and Watershed Education Fair; and 3. That Temporary Use Permit events will be added or removed from the fee waiver list only by action of the City Council. On motion of Council Member Runels, seconded by Council Member Dickens, and on the following roll call vote, to wit: AYES: Council Members Runels, Dickens, Lubin and Mayor Ferrara NOES: None ABSENT: Council Member Costello the foregoing Resolution was passed aRd adopted this 13th day of July 2004. w_________ ATTACHMENT 2 Page 156 of 267 RESOLUTION NO. 3760 PAGE 2 ATTEST: lLbJkUM.JL- ORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: Z~ STEV ADAMS, CITY MANAGER APPROVED AS TO FORM: I Page 157 of 267 RESOLUTION NO. 3760 OFFICIAL CERTIFICATION I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of pe~ury, that Resolution No. 3760 is a true, full, and correct copy of said Resolution passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 13th day of July, 2004. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 14th day of July, 2004. KELLY Eli ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK Page 158 of 267 BRID G E S TNELSON STSHOR T S T OLOHAN ALLEY+(5,7$*(648$5(3$5.&,7<+$//3$5.,1*$77$&+0(17+(5,7$*(648$5(+(5,73$5.&,7<+$//3$5.,1*Page 159 of 267 $&H>JAW4&)HW WH>H5Wt{d{&$&H>JAWA,*+H WH>H5W5&)HWHJA:W>:5NWW H>H5W:>W4&)HWHJA:WW H>H5W:>WA-*+HWHJWA:WW H>H5WA>$W!5>E&$WH>WH+A>J*+WHA))-!WW H>H4WA>$W!5>E&$WWFW H>H4WA>$W!5>E&$W+&$WFWH>H5E-*:W>A$WHA.4&AWW H>H5W HA))/!W!>:&EWWH>H4WWKH&AWAA.!$&EWW H>H5W:>W@A1-:*WWW +AEWH>WWW+AEW:>W@A1-:*WWW+AEW:>W@A1-:*WWW+AEW$&H>JAWA>JH&W@A$&WA>JH&W@A$&WEH*.:*WA>$W!5>EJA&WVVWAA>N>W*A:$&W!-HNW508.HE -r * -- r{j{ r{"?B;L66 Q-{/o,{U2MOWWn{${{;%?7(D d{ t{ { { 4=8OOY{'{ l{{ ;P\{ m1u $ $"$ $ $ $ $ $ $ $ $$ $$$$$#$ $ !$! $ $ $ $ $$ $ $ $"$$ $ $$ $ $ $ !{I2Z{QR{G8{NLAKS{QT{e{D{s{{s{. m{W WBH6XLL6{6O{ <W 8{ 3O2K4?{ Q{ 4OLWK{?_`a{QQW MLLE8{ l {'{ {+{K8FQLK{0oo(2FE9K{ @69{QU{JYOUE8{o{ ci{"{5h{cc{ " y { zv{C{ { :4>8O{O7 qfk2][x^{{^w#{ hg{b{){QX88U{M82{%{ '{ p{o{{,{{<OLV8{ #C'I'$W PW#W3C9=RSTGW WATTACHMENT ;Page 160 of 267