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CC 2024-08-13_09a Cash DisbursementsItem 9.a. MEMORANDUM TO: City Council FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager SUBJECT: Cash Disbursement Ratification DATE: August 13, 2024 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of July 1 through July 15, 2024. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $3,024,251.87 fiscal impact for the period of July 1 through July 15, 2024, that includes the following items:  Accounts Payable Checks $2,547,507.43  Payroll & Benefit Checks $476,744.44 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2023 -24 and FY 2024-25 budgets. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 7 of 218 Item 9.a. City Council Cash Disbursement Ratification August 13, 2024 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommen dation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. July 1 through July 15, 2024 – Accounts Payable Check Register 2. July 12, 2024 – Payroll & Benefit Check Register Page 8 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User:lhorejsi Program ID: appdwarr Page 1 INV GROUP:070224 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116275 FRANCISCO J RUIZ 301631 P 07/02/24 100.40.4424.5353.SERVICES-EVENTS 2,200.00 114350 LYNN MUSIC 301632 P 07/02/24 100.40.4424.5353.SERVICES-EVENTS 1,800.00 115010 UNFINISHED BUSINESS 301633 P 07/02/24 100.40.4424.5353.SERVICES-EVENTS 1,250.00 REPORT TOTALS 5,250.00 COUNT AMOUNT TOTAL PRINTED CHECKS 3 5,250.00 ATTACHMENT 1 Page 9 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 2 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115009 ADEPT EVENTS LLC 301637 P 07/10/24 100.40.4421.5504. PUBLIC RELATIONS 2,190.00 301638 P 07/10/24 100.40.4421.5504. PUBLIC RELATIONS 1,095.00 103307 AFLAC INSURANCE 301639 P 07/10/24 110.00.0000.2126. SUPPLEMENTAL INSURANCE 678.92 105978 ALLIANT INSURANCE SERVICES INC 301640 P 07/10/24 100.10.4145.5580. SURETY BONDS 1,591.00 114672 AMAZON CAPITAL SERVICES 301641 P 07/10/24 100.00.0000.1111. ACCOUNTS RECEIVABLE - FCFA 642.60 301641 P 07/10/24 100.10.4120.5201. SUPPLIES-OFFICE 98.26 301641 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 3,601.80 301641 P 07/10/24 100.10.4140.5602. MAINTENANCE-OFFICE EQUIPME 108.86 301641 P 07/10/24 100.10.4140.5702. DATA PROCESSING EQUIPMENT 4,716.39 301641 P 07/10/24 100.10.4145.5508. MISCELLANEOUS EXPENSE 13.73 301641 P 07/10/24 100.50.4307.5702. DATA PROCESSING EQUIPMENT 667.55 106226 APPLIED TECHNOLOGY GROUP INC 301642 P 07/10/24 100.30.4204.5606. MAINTENANCE-RADIO COMM. 167.92 100719 ARROYO GRANDE POLICE ASSN 301643 P 07/10/24 110.00.0000.2116. POLICE ASSOCIATION DUES 2,631.10 106607 AT&T 301644 P 07/10/24 100.10.4145.5403. TELECOMMUNICATIONS 27.56 107492 BATTERY SYSTEMS 301646 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 489.41 113890 BOONE PRINTING & GRAPHICS INC 301647 P 07/10/24 100.10.4102.5255. SPECIAL DEPARTMENT SUPPLIE 416.81 301647 P 07/10/24 100.30.4201.5201. SUPPLIES-OFFICE 496.89 301647 P 07/10/24 100.30.4203.5255. SPECIAL DEPARTMENT SUPPLIE 397.48 Page 10 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 3 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 301647 P 07/10/24 100.50.4307.5201. SUPPLIES-OFFICE 63.41 115888 BOWLING, KENDRA 301648 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 777.00 100090 BRISCO MILL & LUMBER YARD 301649 P 07/10/24 100.50.4320.5605. MAINTENANCE-GROUNDS 64.63 104149 BUNYON BROS TREE SERVICE 301650 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 3,600.00 100095 BURKE AND PACE OF AG, INC 301651 P 07/10/24 220.60.4303.5273. SMALL TOOLS 136.93 100110 CA ST DEPT OF CORRECTIONS 301652 P 07/10/24 220.60.4303.5303. CONTRACTUAL SERVICES 3,697.92 103775 CALIFORNIA JPIA 301653 P 07/10/24 100.00.0000.1111. ACCOUNTS RECEIVABLE - FCFA 228,228.00 301653 P 07/10/24 100.10.4145.5141. WORKERS COMPENSATION 649,572.00 301653 P 07/10/24 100.10.4145.5576. LIABILITY INSURANCE-JPA SH 752,518.00 301653 P 07/10/24 100.10.4145.5579. PROPERTY INSURANCE 100,323.00 108558 CAME SECURITY ALARMS 301654 P 07/10/24 100.30.4201.5303. CONTRACTUAL SERVICES 1,002.00 115641 CANTRELL, SARAH 301655 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 290.00 100603 CARQUEST AUTO PARTS 301656 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 6.43 301656 P 07/10/24 100.30.4204.5601. MAINTENANCE-VEHICLES 53.99 Page 11 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 4 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 114621 CENTRAL COAST ILLUMINATIONS 301657 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 725.00 113129 CHARTER COMMUNICATIONS 301658 P 07/10/24 100.50.4307.5303. CONTRACTUAL SERVICES 122.76 102223 CIO SOLUTIONS LP 301659 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 218.75 301659 P 07/10/24 100.10.4140.5602. MAINTENANCE-OFFICE EQUIPME 5,071.54 115077 CLEARGOV INC 301660 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 25,000.00 115466 CONSOR NORTH AMERICA INC 301661 P 07/10/24 350.50.5620.7501. DESIGN & SURVEY 8,276.12 100113 CPCA - CA POLICE CHIEFS ASSN 301662 P 07/10/24 100.30.4201.5503. MEMBERSHIPS & SUBSCRIPTION 462.00 109431 CUDDY, GAYLE 301663 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 168.00 116000 CUSHMAN CONTRACTING COMPANY 301664 P 07/10/24 350.50.5620.7001. CONSTRUCTION 208,540.20 115535 DASCALOS, ZOE 301665 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 106.75 102608 DLT SOLUTIONS, LLC 301666 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 2,563.80 Page 12 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 5 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 110047 DOHERTY, STEPHEN 301667 P 07/10/24 100.30.4201.5502. TUITION & REIMBURSEMENT 2,000.00 103557 ESRI 301668 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 1,970.00 109525 FIGUEROA'S TIRES 301669 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 140.00 113533 FIVE CITIES DUPLICATE BRIDGE 301670 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 899.50 106135 FIVE CITIES PROF. FIREFIGHTERS 301714 T 07/10/24 110.00.0000.2115. FIRE EMPLOYEE DUES 3,400.00 100726 ICMA RETIREMENT CORP, PLAN ID 302419 301715 T 07/10/24 110.00.0000.2117. DEFERRED COMPENSATION 17,931.14 100208 JB DEWAR, INC 301671 P 07/10/24 100.30.4203.5608. GAS & OIL 15.82 111528 JTS INC 301672 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 4,900.00 301672 P 07/10/24 100.50.4320.5605. MAINTENANCE-GROUNDS 289.58 115534 KELLER, KAYLYN 301673 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 106.75 116104 KSBY 301674 P 07/10/24 100.40.4424.5353. SERVICES-EVENTS 2,500.00 Page 13 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 6 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116276 LORENCZ, LARISSA 301675 P 07/10/24 100.40.4424.5352. SERVICES-LEAGUES 112.00 100393 LUCIA MAR UNIFIED SCHOOL DIST 301676 P 07/10/24 100.40.4424.5257. SUPPLIES-SPORTS LEAGUES 2,188.50 100429 MINER'S ACE HARDWARE, INC 301677 P 07/10/24 100.50.4320.5255. SPECIAL DEPARTMENT SUPPLIE 268.19 301677 P 07/10/24 100.50.4308.5604. MAINTENANCE-BUILDINGS 361.30 301677 P 07/10/24 220.60.4303.5613. MAINTENANCE-STREETS & BRID 140.68 301677 P 07/10/24 350.50.5477.7001. CONSTRUCTION 699.28 TOTAL FOR 301677 1,469.45 301678 P 07/10/24 100.50.4320.5255. SPECIAL DEPARTMENT SUPPLIE 1.71 301678 P 07/10/24 100.50.4320.5605. MAINTENANCE-GROUNDS 13.99 114042 NELSON, NICCOLA 301679 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 364.80 114380 NETFILE INC 301680 P 07/10/24 100.10.4002.5303. CONTRACTUAL SERVICES 3,570.00 100466 NOBLE SAW, INC 301681 P 07/10/24 220.60.4303.5273. SMALL TOOLS 91.42 113509 OFFICE1 301682 P 07/10/24 100.30.4204.5602. MAINTENANCE-OFFICE EQUIPME 110.38 999999 ONE TIME PAY 301683 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 169.00 301684 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 260.00 301685 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 160.00 301686 P 07/10/24 226.50.4306.5554. REBATES 1,350.00 Page 14 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 7 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 104158 PHOENIX GROUP 301687 P 07/10/24 100.30.4204.5303. CONTRACTUAL SERVICES 200.00 113093 RAINSCAPE 301688 P 07/10/24 216.50.4560.5303. CONTRACTUAL SERVICES 484.37 301688 P 07/10/24 219.50.4560.5304. PROFESSIONAL SERVICES 1,201.41 113013 RALPH, JACKIE 301689 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 350.00 113127 ROBERT HALF 301690 P 07/10/24 100.10.4120.5303. CONTRACTUAL SERVICES 3,458.00 100732 S.E.I.U. LOCAL 620 301716 T 07/10/24 110.00.0000.2118. S.E.I.U. EMPLOYEE DUES 1,580.36 100575 SANTA MARIA TIRE, INC 301691 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 1,598.20 114416 SEDEEK, NATACHA 301692 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 179.00 115696 SIRIUS COMPUTER SOLUTIONS LLC 301693 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 4,129.50 111308 SITEONE LANDSCAPE SUPPLY LLC 301694 P 07/10/24 100.50.4320.5255. SPECIAL DEPARTMENT SUPPLIE 175.03 301694 P 07/10/24 100.50.4320.5274. CHEMICAL SUPPLIES 126.27 301694 P 07/10/24 100.50.4330.5605. MAINTENANCE-GROUNDS 615.20 Page 15 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 8 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 110979 SLOACTTC 301695 P 07/10/24 100.10.4145.5503. MEMBERSHIPS & SUBSCRIPTION 14,031.58 115067 SMITH, SHAUN 301696 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 169.00 100605 SOCALGAS 301697 P 07/10/24 100.10.4145.5403. TELECOMMUNICATIONS 66.54 115665 SORIANO, ZACHARY 301698 P 07/10/24 100.40.4424.5352. SERVICES-LEAGUES 160.00 113174 TCA TOOLS INC 301699 P 07/10/24 100.50.4305.5273. SMALL TOOLS 116.37 108042 TOM'S AUTO SERVICE 301700 P 07/10/24 100.50.4301.5601. MAINTENANCE-VEHICLES 408.51 116278 TOTAL COMMUNICATION SOLUTIONS 301701 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 815.24 111796 TRAFFIC MANAGEMENT PRODUCTS 301702 P 07/10/24 220.60.4303.5613. MAINTENANCE-STREETS & BRID 374.51 110017 TRANSUNION RISK 301703 P 07/10/24 100.30.4204.5303. CONTRACTUAL SERVICES 75.00 105134 UK INT'L SOCCER CAMPS INC 301704 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 1,853.57 106551 UNITED STAFFING ASSOC. Page 16 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 9 INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 301705 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 1,131.34 109403 US BANK OF CALIFORNIA 301717 T 07/10/24 110.00.0000.2107. PARS RETIREMENT 714.36 111852 VATSA, SHEFALI 301706 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 40.00 116281 VENIA, MICHAEL 301707 P 07/10/24 100.40.4424.5353. SERVICES-EVENTS 800.00 102137 VERIZON WIRELESS 301708 P 07/10/24 100.30.4201.5403. TELECOMMUNICATIONS 1,348.70 114446 VITAL RECORDS CONTROL 301709 P 07/10/24 100.30.4201.5303. CONTRACTUAL SERVICES 117.35 107599 WATER SYSTEMS CONSULTING INC 301710 P 07/10/24 640.50.4710.5303. CONTRACTUAL SERVICES 4,055.19 102609 WATERBOYS PLUMBING 301711 P 07/10/24 100.50.4308.5303. CONTRACTUAL SERVICES 1,010.00 106578 WHITE CAP CONST. SUPPLY 301712 P 07/10/24 220.60.4303.5273. SMALL TOOLS 435.56 113459 YOUTH EVOLUTION BASKETBALL 301713 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 1,301.30 REPORT TOTALS 2,098,755.01 Page 17 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 10 INV GROUP:071124 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION COUNT AMOUNT TOTAL PRINTED CHECKS 76 2,075,129.15 TOTAL EFT TRANSFERS 4 23,625.86 Page 18 of 218 City of Arroyo Grande PAID INVOICES REPORT Report generated: 07/26/2024 12:01 User: lhorejsi Program ID: appdwarr Page 11 INV GROUP:071124 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024 VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116176 A MICHAEL LEMOS & DEBORAH JP LEMOS 301718 P 07/11/24 350.50.5679.7303. LAND ACQUISITION 4,356.00 108821 CORRAL, JEFF 301719 P 07/11/24 100.30.4203.5501. TRAVEL/CONFERENCE/TRAINING 900.00 REPORT TOTALS 5,256.00 COUNT AMOUNT TOTAL PRINTED CHECKS 2 5,256.00 Page 19 of 218 Page 20 of 218 Page 21 of 218 . General Fund 422,389.83 5101 Salaries Full time 242,887.28 Streets Fund 15,734.97 5101 Volunteer Employee Retirement - Sewer Fund 12,834.16 5102 Salaries Part-Time - PPT 7,982.52 Water Fund 25,785.48 5103 Salaries Part-Time - TPT 7,927.26 476,744.44 5105 Salaries OverTime 28,213.30 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,046.70 5108 Holiday Pay 30,377.72 5109 Sick Pay (206.59) Administrative Services 213.96 5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 25,854.81 5113 Vacation Pay 15,161.16 Public Works - Maintenance 1,309.82 5114 Comp Pay 3,090.48 Public Works - Enterprise 834.71 5115 Annual Leave Pay 8,013.10 Recreation - Administration -5116 Salaries - Police FTO 332.82 Recreation - Special Events -5121 PERS Retirement 39,418.11 Children In Motion -5122 Social Security 25,636.46 28,213.30 5123 PARS Retirement 228.42 5126 State Disability Ins.3,609.69 5127 Deferred Compensation 741.66 5131 Health Insurance 53,675.39 5132 Dental Insurance 2,951.98 5133 Vision Insurance 785.24 5134 Life Insurance 383.61 5135 Long Term Disability 872.04 5137 Leave Payouts 218.90 5142 Unemployment Insurance - 5143 Uniform Allowance - 5144 Car Allowance 887.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 162.19 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,172.50 476,744.44 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 06/21/24 - 07/04/2024 7/12/2024 BY FUND BY ACCOUNT ATTACHMENT 2 Page 22 of 218