CC 2024-08-13_09a Cash DisbursementsItem 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
BY: Lynda Horejsi, Accounting Manager
SUBJECT: Cash Disbursement Ratification
DATE: August 13, 2024
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of July 1
through July 15, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $3,024,251.87 fiscal impact for the period of July 1 through July 15, 2024, that
includes the following items:
Accounts Payable Checks $2,547,507.43
Payroll & Benefit Checks $476,744.44
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff review all disbursement documents to ensure that they meet the approval
requirements adopted in the Municipal Code and the City’s Purchasing Policies and
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2023 -24
and FY 2024-25 budgets.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Page 7 of 218
Item 9.a.
City Council
Cash Disbursement Ratification
August 13, 2024
Page 2
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommen dation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental
Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably
foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§
15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. July 1 through July 15, 2024 – Accounts Payable Check Register
2. July 12, 2024 – Payroll & Benefit Check Register
Page 8 of 218
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/26/2024 12:01
User:lhorejsi
Program ID: appdwarr
Page 1
INV GROUP:070224 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116275 FRANCISCO J RUIZ
301631 P 07/02/24 100.40.4424.5353.SERVICES-EVENTS 2,200.00
114350 LYNN MUSIC
301632 P 07/02/24 100.40.4424.5353.SERVICES-EVENTS 1,800.00
115010 UNFINISHED BUSINESS
301633 P 07/02/24 100.40.4424.5353.SERVICES-EVENTS 1,250.00
REPORT TOTALS 5,250.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 3 5,250.00
ATTACHMENT 1
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City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/26/2024 12:01
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Page 2
INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
115009 ADEPT EVENTS LLC
301637 P 07/10/24 100.40.4421.5504. PUBLIC RELATIONS 2,190.00
301638 P 07/10/24 100.40.4421.5504. PUBLIC RELATIONS 1,095.00
103307 AFLAC INSURANCE
301639 P 07/10/24 110.00.0000.2126. SUPPLEMENTAL INSURANCE 678.92
105978 ALLIANT INSURANCE SERVICES INC
301640 P 07/10/24 100.10.4145.5580. SURETY BONDS 1,591.00
114672 AMAZON CAPITAL SERVICES
301641 P 07/10/24 100.00.0000.1111. ACCOUNTS RECEIVABLE - FCFA 642.60
301641 P 07/10/24 100.10.4120.5201. SUPPLIES-OFFICE 98.26
301641 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 3,601.80
301641 P 07/10/24 100.10.4140.5602. MAINTENANCE-OFFICE EQUIPME 108.86
301641 P 07/10/24 100.10.4140.5702. DATA PROCESSING EQUIPMENT 4,716.39
301641 P 07/10/24 100.10.4145.5508. MISCELLANEOUS EXPENSE 13.73
301641 P 07/10/24 100.50.4307.5702. DATA PROCESSING EQUIPMENT 667.55
106226 APPLIED TECHNOLOGY GROUP INC
301642 P 07/10/24 100.30.4204.5606. MAINTENANCE-RADIO COMM. 167.92
100719 ARROYO GRANDE POLICE ASSN
301643 P 07/10/24 110.00.0000.2116. POLICE ASSOCIATION DUES 2,631.10
106607 AT&T
301644 P 07/10/24 100.10.4145.5403. TELECOMMUNICATIONS 27.56
107492 BATTERY SYSTEMS
301646 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 489.41
113890 BOONE PRINTING & GRAPHICS INC
301647 P 07/10/24 100.10.4102.5255. SPECIAL DEPARTMENT SUPPLIE 416.81
301647 P 07/10/24 100.30.4201.5201. SUPPLIES-OFFICE 496.89
301647 P 07/10/24 100.30.4203.5255. SPECIAL DEPARTMENT SUPPLIE 397.48
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INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
301647 P 07/10/24 100.50.4307.5201. SUPPLIES-OFFICE 63.41
115888 BOWLING, KENDRA
301648 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 777.00
100090 BRISCO MILL & LUMBER YARD
301649 P 07/10/24 100.50.4320.5605. MAINTENANCE-GROUNDS 64.63
104149 BUNYON BROS TREE SERVICE
301650 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 3,600.00
100095 BURKE AND PACE OF AG, INC
301651 P 07/10/24 220.60.4303.5273. SMALL TOOLS 136.93
100110 CA ST DEPT OF CORRECTIONS
301652 P 07/10/24 220.60.4303.5303. CONTRACTUAL SERVICES 3,697.92
103775 CALIFORNIA JPIA
301653 P 07/10/24 100.00.0000.1111. ACCOUNTS RECEIVABLE - FCFA 228,228.00
301653 P 07/10/24 100.10.4145.5141. WORKERS COMPENSATION 649,572.00
301653 P 07/10/24 100.10.4145.5576. LIABILITY INSURANCE-JPA SH 752,518.00
301653 P 07/10/24 100.10.4145.5579. PROPERTY INSURANCE 100,323.00
108558 CAME SECURITY ALARMS
301654 P 07/10/24 100.30.4201.5303. CONTRACTUAL SERVICES 1,002.00
115641 CANTRELL, SARAH
301655 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 290.00
100603 CARQUEST AUTO PARTS
301656 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 6.43
301656 P 07/10/24 100.30.4204.5601. MAINTENANCE-VEHICLES 53.99
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City of Arroyo Grande
PAID INVOICES REPORT
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INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
114621 CENTRAL COAST ILLUMINATIONS
301657 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 725.00
113129 CHARTER COMMUNICATIONS
301658 P 07/10/24 100.50.4307.5303. CONTRACTUAL SERVICES 122.76
102223 CIO SOLUTIONS LP
301659 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 218.75
301659 P 07/10/24 100.10.4140.5602. MAINTENANCE-OFFICE EQUIPME 5,071.54
115077 CLEARGOV INC
301660 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 25,000.00
115466 CONSOR NORTH AMERICA INC
301661 P 07/10/24 350.50.5620.7501. DESIGN & SURVEY 8,276.12
100113 CPCA - CA POLICE CHIEFS ASSN
301662 P 07/10/24 100.30.4201.5503. MEMBERSHIPS & SUBSCRIPTION 462.00
109431 CUDDY, GAYLE
301663 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 168.00
116000 CUSHMAN CONTRACTING COMPANY
301664 P 07/10/24 350.50.5620.7001. CONSTRUCTION 208,540.20
115535 DASCALOS, ZOE
301665 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 106.75
102608 DLT SOLUTIONS, LLC
301666 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 2,563.80
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City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/26/2024 12:01
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Program ID: appdwarr
Page 5
INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
110047 DOHERTY, STEPHEN
301667 P 07/10/24 100.30.4201.5502. TUITION & REIMBURSEMENT 2,000.00
103557 ESRI
301668 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 1,970.00
109525 FIGUEROA'S TIRES
301669 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 140.00
113533 FIVE CITIES DUPLICATE BRIDGE
301670 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 899.50
106135 FIVE CITIES PROF. FIREFIGHTERS
301714 T 07/10/24 110.00.0000.2115. FIRE EMPLOYEE DUES 3,400.00
100726 ICMA RETIREMENT CORP, PLAN ID 302419
301715 T 07/10/24 110.00.0000.2117. DEFERRED COMPENSATION 17,931.14
100208 JB DEWAR, INC
301671 P 07/10/24 100.30.4203.5608. GAS & OIL 15.82
111528 JTS INC
301672 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 4,900.00
301672 P 07/10/24 100.50.4320.5605. MAINTENANCE-GROUNDS 289.58
115534 KELLER, KAYLYN
301673 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 106.75
116104 KSBY
301674 P 07/10/24 100.40.4424.5353. SERVICES-EVENTS 2,500.00
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City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/26/2024 12:01
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Program ID: appdwarr
Page 6
INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116276 LORENCZ, LARISSA
301675 P 07/10/24 100.40.4424.5352. SERVICES-LEAGUES 112.00
100393 LUCIA MAR UNIFIED SCHOOL DIST
301676 P 07/10/24 100.40.4424.5257. SUPPLIES-SPORTS LEAGUES 2,188.50
100429 MINER'S ACE HARDWARE, INC
301677 P 07/10/24 100.50.4320.5255. SPECIAL DEPARTMENT SUPPLIE 268.19
301677 P 07/10/24 100.50.4308.5604. MAINTENANCE-BUILDINGS 361.30
301677 P 07/10/24 220.60.4303.5613. MAINTENANCE-STREETS & BRID 140.68
301677 P 07/10/24 350.50.5477.7001. CONSTRUCTION 699.28
TOTAL FOR 301677 1,469.45
301678 P 07/10/24 100.50.4320.5255. SPECIAL DEPARTMENT SUPPLIE 1.71
301678 P 07/10/24 100.50.4320.5605. MAINTENANCE-GROUNDS 13.99
114042 NELSON, NICCOLA
301679 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 364.80
114380 NETFILE INC
301680 P 07/10/24 100.10.4002.5303. CONTRACTUAL SERVICES 3,570.00
100466 NOBLE SAW, INC
301681 P 07/10/24 220.60.4303.5273. SMALL TOOLS 91.42
113509 OFFICE1
301682 P 07/10/24 100.30.4204.5602. MAINTENANCE-OFFICE EQUIPME 110.38
999999 ONE TIME PAY
301683 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 169.00
301684 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 260.00
301685 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 160.00
301686 P 07/10/24 226.50.4306.5554. REBATES 1,350.00
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City of Arroyo Grande
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Report generated: 07/26/2024 12:01
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INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
104158 PHOENIX GROUP
301687 P 07/10/24 100.30.4204.5303. CONTRACTUAL SERVICES 200.00
113093 RAINSCAPE
301688 P 07/10/24 216.50.4560.5303. CONTRACTUAL SERVICES 484.37
301688 P 07/10/24 219.50.4560.5304. PROFESSIONAL SERVICES 1,201.41
113013 RALPH, JACKIE
301689 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 350.00
113127 ROBERT HALF
301690 P 07/10/24 100.10.4120.5303. CONTRACTUAL SERVICES 3,458.00
100732 S.E.I.U. LOCAL 620
301716 T 07/10/24 110.00.0000.2118. S.E.I.U. EMPLOYEE DUES 1,580.36
100575 SANTA MARIA TIRE, INC
301691 P 07/10/24 100.30.4203.5601. MAINTENANCE-VEHICLES 1,598.20
114416 SEDEEK, NATACHA
301692 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 179.00
115696 SIRIUS COMPUTER SOLUTIONS LLC
301693 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 4,129.50
111308 SITEONE LANDSCAPE SUPPLY LLC
301694 P 07/10/24 100.50.4320.5255. SPECIAL DEPARTMENT SUPPLIE 175.03
301694 P 07/10/24 100.50.4320.5274. CHEMICAL SUPPLIES 126.27
301694 P 07/10/24 100.50.4330.5605. MAINTENANCE-GROUNDS 615.20
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City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 07/26/2024 12:01
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Program ID: appdwarr
Page 8
INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
110979 SLOACTTC
301695 P 07/10/24 100.10.4145.5503. MEMBERSHIPS & SUBSCRIPTION 14,031.58
115067 SMITH, SHAUN
301696 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 169.00
100605 SOCALGAS
301697 P 07/10/24 100.10.4145.5403. TELECOMMUNICATIONS 66.54
115665 SORIANO, ZACHARY
301698 P 07/10/24 100.40.4424.5352. SERVICES-LEAGUES 160.00
113174 TCA TOOLS INC
301699 P 07/10/24 100.50.4305.5273. SMALL TOOLS 116.37
108042 TOM'S AUTO SERVICE
301700 P 07/10/24 100.50.4301.5601. MAINTENANCE-VEHICLES 408.51
116278 TOTAL COMMUNICATION SOLUTIONS
301701 P 07/10/24 100.10.4140.5303. CONTRACTUAL SERVICES 815.24
111796 TRAFFIC MANAGEMENT PRODUCTS
301702 P 07/10/24 220.60.4303.5613. MAINTENANCE-STREETS & BRID 374.51
110017 TRANSUNION RISK
301703 P 07/10/24 100.30.4204.5303. CONTRACTUAL SERVICES 75.00
105134 UK INT'L SOCCER CAMPS INC
301704 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 1,853.57
106551 UNITED STAFFING ASSOC.
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INV GROUP:071024 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
301705 P 07/10/24 100.50.4320.5303. CONTRACTUAL SERVICES 1,131.34
109403 US BANK OF CALIFORNIA
301717 T 07/10/24 110.00.0000.2107. PARS RETIREMENT 714.36
111852 VATSA, SHEFALI
301706 P 07/10/24 100.00.4000.4605. SPEC.INT.CLASSES 40.00
116281 VENIA, MICHAEL
301707 P 07/10/24 100.40.4424.5353. SERVICES-EVENTS 800.00
102137 VERIZON WIRELESS
301708 P 07/10/24 100.30.4201.5403. TELECOMMUNICATIONS 1,348.70
114446 VITAL RECORDS CONTROL
301709 P 07/10/24 100.30.4201.5303. CONTRACTUAL SERVICES 117.35
107599 WATER SYSTEMS CONSULTING INC
301710 P 07/10/24 640.50.4710.5303. CONTRACTUAL SERVICES 4,055.19
102609 WATERBOYS PLUMBING
301711 P 07/10/24 100.50.4308.5303. CONTRACTUAL SERVICES 1,010.00
106578 WHITE CAP CONST. SUPPLY
301712 P 07/10/24 220.60.4303.5273. SMALL TOOLS 435.56
113459 YOUTH EVOLUTION BASKETBALL
301713 P 07/10/24 100.40.4424.5351. SERVICES-CLASSES 1,301.30
REPORT TOTALS 2,098,755.01
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INV GROUP:071124 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
COUNT AMOUNT
TOTAL PRINTED CHECKS 76 2,075,129.15
TOTAL EFT TRANSFERS 4 23,625.86
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City of Arroyo Grande
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INV GROUP:071124 TO FISCAL 2024/01 07/01/2024 TO 07/15/2024
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116176 A MICHAEL LEMOS & DEBORAH JP LEMOS
301718 P 07/11/24 350.50.5679.7303. LAND ACQUISITION 4,356.00
108821 CORRAL, JEFF
301719 P 07/11/24 100.30.4203.5501. TRAVEL/CONFERENCE/TRAINING 900.00
REPORT TOTALS 5,256.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 2 5,256.00
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Page 21 of 218
.
General Fund 422,389.83 5101 Salaries Full time 242,887.28
Streets Fund 15,734.97 5101 Volunteer Employee Retirement -
Sewer Fund 12,834.16 5102 Salaries Part-Time - PPT 7,982.52
Water Fund 25,785.48 5103 Salaries Part-Time - TPT 7,927.26
476,744.44 5105 Salaries OverTime 28,213.30
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,046.70
5108 Holiday Pay 30,377.72
5109 Sick Pay (206.59)
Administrative Services 213.96 5110 Annual Leave Buyback -
Information Services -5111 Vacation Buyback -
Community Development -5112 Sick Leave Buyback -
Police 25,854.81 5113 Vacation Pay 15,161.16
Public Works - Maintenance 1,309.82 5114 Comp Pay 3,090.48
Public Works - Enterprise 834.71 5115 Annual Leave Pay 8,013.10
Recreation - Administration -5116 Salaries - Police FTO 332.82
Recreation - Special Events -5121 PERS Retirement 39,418.11
Children In Motion -5122 Social Security 25,636.46
28,213.30 5123 PARS Retirement 228.42
5126 State Disability Ins.3,609.69
5127 Deferred Compensation 741.66
5131 Health Insurance 53,675.39
5132 Dental Insurance 2,951.98
5133 Vision Insurance 785.24
5134 Life Insurance 383.61
5135 Long Term Disability 872.04
5137 Leave Payouts 218.90
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 162.19
5150 Bi-Lingual Pay 175.00
5151 Cell Phone Allowance 1,172.50
476,744.44
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
06/21/24 - 07/04/2024
7/12/2024
BY FUND BY ACCOUNT
ATTACHMENT 2
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