CC 2024-08-13_09g Approving a Grant Agreement with CA Highway PatrolItem 9.g.
MEMORANDUM
TO: City Council
FROM: Michael Martinez, Chief of Police
BY: Alejandro Estrada, Acting Senior Police Officer
SUBJECT: Resolution Approving a Grant Agreement with the California Highway
Patrol and Approve a Budget Adjustment
DATE: August 13, 2024
RECOMMENDATION:
1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with
the California Highway Patrol to help address ongoing traffic safety concerns and
appropriate the funding for the activities;
2) Approve a Budget Amendment Request for FY 2024-25 in the amount of $155,600 to
account for the additional revenue and expenditures related to the grant, including the
purchase of a DUI Trailer totaling approximately $60,000 and a DUI Patrol Truck and
outfitting totaling $80,000; and
3) Find that adopting the Resolution authorizing the Chief of Police to execute the grant
document and appropriate the funding for activities is not a project subject to the California
Environmental Quality Act (“CEQA”) because that declaration in itself has no potential to
result in either a direct, or reasonably foreseeable indirect, physical change in the
environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no adverse financial impact to the City of Arroyo Grande to accept the California
Highway Patrol grant. The annual grant award is for up to $155,600.
The cost of equipment purchases, training, and overtime staffing for operations will be
directly reimbursed through the grant. The cost of time for grant management will be
absorbed into the regular duties of the Police Department Administration and
Administrative Services Division of the City.
BACKGROUND:
The Arroyo Grande Police Department has not accepted grant funding from t he California
Highway Patrol in the past. However, with the passage of Proposition 64, the Control,
Regulate, and Tax Adult Use of Marijuana Act (AUMA), California voters mandated the
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Item 9.g.
City Council
Resolution Approving a Grant Agreement with the California Highway Patrol and
Approve a Budget Adjustment
August 13, 2024
Page 2
state set aside funding for the California Highway Patrol (CHP) to award grants to local
governments and qualified nonprofit organizations, as described in the Revenue and
Taxation Code Section 34019(f)(3)(B). The Cannabis Tax Fund Grant Program (CTFGP)
marks an important step toward reducing impaired driving crashes, increasing public
awareness surrounding the dangers of impaired driving, and making California’s
roadways safer to travel.
The CHP works closely with state and local agencies and other traff ic safety stakeholders
to actively address impaired driving. The CHP will consider a variety of factors in
determining specific needs for each grant cycle, including opportunities and projects best
suited to prevent the loss of life, injuries, and property damage caused by driving under
the influence of alcohol and/or drugs. The purpose of the CTFGP is to provide alternative
funding sources to augment, but not supplant, current activities and programs. The CHP
allocates funds for the project categories in accordance with California Code of
Regulations (CCR) Sections 1890.05 through 1890.07, as determined by the CHP.
ANALYSIS OF ISSUES:
The City of Arroyo Grande currently has a population of approximately 17,924. However,
the City experiences a significant increase in daily population and traffic due to
employment, business, and service providers located within Arroyo Grande. Additionally,
the City’s service population is also impacted by the immediately adjacent cities, which
make up the “Five Cities” area. The larger Five Cities area population is approximately
45,000 residents, not including the tourist population, which is estimated over 35,000 a
year. Because of the City’s location situated half-way between Los Angeles and San
Francisco, directly west of Bakersfield, near the beach and the Oceano Dunes Vehicular
Recreation Area, significant increases in traffic, pedestrian and alcohol related incidents
occur within the City’s service area. In addition, the City of Arroyo Grande hosts the only
public high school in the Five Cities area, servicing over 2,000 high school students daily.
Finally, the City has traditionally hosted several special events throughout the year, such
as the Harvest Festival, Halloween, and Christmas in the Village, which also increa se the
number of driver’s, bicyclists, and pedestrians on City roadways. With the resident,
student, and transient tourist populations impacting the City’s total service population,
traffic collisions and traffic incidents have increased over the last several years.
An annual review of DUI collisions reveals that DUI incidents usually increase during the
end of summer vacation/Labor Day period, Memorial Day, Independence Day weekends
and the holiday period, and Thanksgiving through New Year’s. Other times with identified
increased DUI crimes and collisions include Halloween, Super Bowl Sunday, and local
festivals/events.
Specific to the City of Arroyo Grande, alcohol involved traffic incidents represent a
significant threat to the community. These incidents do not consider factors such as age
or economic status and affect the community as a whole; thus law enforcement efforts
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Item 9.g.
City Council
Resolution Approving a Grant Agreement with the California Highway Patrol and
Approve a Budget Adjustment
August 13, 2024
Page 3
need to target the safety of all drivers. The City of Arroyo Grande and the surrounding
beach communities are desirable destinations for tourists and residents. In parti cular, the
historic Village area consists of numerous restaurants, shops, and bars. These
businesses draw large crowds, both vehicular and pedestrian. The community is safer by
reducing the number of DUI drivers on City streets.
Significant progress is made in reducing the frequency of DUI crimes and collisions when
law enforcement agencies conduct awareness campaigns and enforcement efforts. At a
nationwide level, there has been a significant downward trend in traffic deaths over the
last 20 years. However, DUI deaths have not dropped as dramatically. With continued
efforts between law enforcement, community–based organizations, and the media, the
number of DUI fatalities could be decreased.
Through grant funding from CHP, the Arroyo Grande Police Department will be more
successful in educating the public and curbing the problems associated with impaired
driving. This will increase the safety of motorists within the City. Accepting the CHP grant
will allow for the purchase of equipment and reimbursement of overtime staffing directly
relating to training and enforcement of DUI laws. This will be accomplished through a
variety of means including but not limited to: advanced training in DUI detection for
officers, directed saturation patrols, and DUI checkpoints.
Grant funding will allow the purchase of specialized equipment such as a DUI Command
Trailer, DUI Patrol Truck which is an all-electric vehicle and a first for the cities fleet, Drug
Recognition Expert (DRE) Training, Preliminary Alcohol Screening test (PAS), and funded
overtime positions for enforcement programs. The goal of the C HP funded program is to
decrease traffic collisions and DUI by increasing public awareness of traffic related
incidents, , and increased enf orcement of traffic and DUI laws.
Table 1 provides a breakdown by Subcategory of the total Grant Funds allocation.
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Item 9.g.
City Council
Resolution Approving a Grant Agreement with the California Highway Patrol and
Approve a Budget Adjustment
August 13, 2024
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Table 1 - Cannabis Tax Fund Grant Program Breakdown
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution authorizing the Chief of Police to execute the grant
agreement with the California Highway Patrol to help address ongoing traffic safety
concerns and appropriate the funding for the activities; and Approve a Budget
Amendment Request for FY 2024-25 in the amount of $155,600 to account for the
additional revenue and expenditures related to the grant, including the purchase
of a DUI Trailer totaling approximately $60,000 and a DUI Patrol Truck and
outfitting totaling $80,000;
2. Do not adopt the Resolution;
3. Provide other direction to staff.
ADVANTAGES:
Accepting the California Highway Patrol grant will have several advantages. It will fund
additional equipment purchases and training in the area of traffic enforcement, DUI
detection, and drug impaired driving detection. This will enhance the knowledge, skills,
and abilities and, the overall effectiveness of officers in these areas.
It will fund overtime for officers to conduct specialized enforcem ent operations in the
identified areas of concern, such as DUI saturation patrols and DUI checkpoints .
DISADVANTAGES:
No disadvantages are identified if the recommended action is approved. By not accepting
the grant, the Police Department will not receive additional funding to enhance its current
training programs in the identified areas. This will limit the Police Department’s additional
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Item 9.g.
City Council
Resolution Approving a Grant Agreement with the California Highway Patrol and
Approve a Budget Adjustment
August 13, 2024
Page 5
enforcement programs, training, and equipment and enhanced public education that can
be accomplished with grant funding.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Adopting the Resolution authorizing the
Chief of Police to execute the grant document and appropriate the funding for activities is
not a project subject to the California Environmental Quality Act (“CEQA”) because that
declaration in itself has no potential to result in either a direct, or reasonably foreseeable
indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd.
(c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
2. Draft Grant Agreement
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ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AND AUTHORIZING THE
CHIEF OF POLICE TO EXECUTE AN AGREEMENT WITH
THE CALIFORNIA HIGHWAY PATROL TO ACCEPT
GRANT FUNDING FOR TRAFFIC SAFETY PROGRAMS
AND TO APPROPRIATE THE FUNDING FOR THE
PROGRAM ACTIVITIES
WHEREAS, the City of Arroyo Grande, through its Police Department, is eligible to
receive Federal and/or State funding for a traffic safety enforcement, education, training
and equipment through the California Highway Patrol; and
WHEREAS, the California Highway Patrol has awarded $155,600 in grant funding to the
Arroyo Grande Police Department for its Selective Traffic Enforcement Program; and
WHEREAS, California Highway Patrol requires execution of a grant agreement in order
to obtain the funding; and
WHEREAS, by accepting this grant, funding will allow for the purchase of equipment and
reimburse overtime staffing directly relating to training, traffic safety functions,
enforcement of driving under the influence laws and public education; and
WHEREAS, by accepting this grant, an appropriation of funding will be required for the
activities; and
WHEREAS, the City Council of the City of Arroyo Grande wishes to delegate
authorization to the Chief of Police to execute this grant agreement and any amendments
thereto.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated herein.
2. Approval. The grant agreement is approved, and the Chief of Police is authorized
to accept the grant award in the amount of $155,600 and execute the grant
agreement and amendments thereto with the California Highway Patrol.
3. Budget Amendment. A Budget Amendment Request for FY 2024-25 in the amount
of $155,600 is hereby approved to account for the additional revenue and
expenditures related to the grant.
4. CEQA. The City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule
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RESOLUTION NO.
PAGE 2
that CEQA applies only to projects which have the potential for causing a
significant effect on the environment. Where it can be seen with certainty, as in this
case, that there is no possibility that the activity in question may have a significant
effect on the environment, the activity is not subject to CEQA (State CEQA
Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
5. Severability. If any provision of this Resolution or the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other
provisions or applications, and to this end the provisions of this Resolution are
declared to be severable.
6. Effective Date. This Resolution shall become effective immediately.
On motion of Council Member _________, seconded by Council Member _________,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 13th day of August, 2024.
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RESOLUTION NO.
PAGE 3
_____________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_____________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
ISAAC ROSEN, CITY ATTORNEY
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State of California
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
17881
________________________________________________________________
1.GRANT TITLE
FY24/25 CTFGP Law Enforcement - Arroyo Grande Police Department
2.NAME OF ORGANIZATION/AGENCY
Arroyo Grande PD
3.ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Arroyo Grande PD
4.PROJECT PERFORMANCE PERIOD
From: 07/01/2024 To: 06/30/2025
5.PURCHASE ORDER NUMBER
6.GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement
of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws
on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.
7.FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $155,600.00
8.TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application,
and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby
incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
•Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure
•Schedule B – Detailed Budget Estimate
•Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that
we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9.APPROVAL SIGNATURES
A.AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Michael Martinez
Title: Chief of Police
Phone: (805) 473-5110
Address: 200 N Halcyon Road
Arroyo Grande, CA 93420
E-Mail: mmartinez@arroyogrande.org
___________________________ _______________
(Signature) (Date)
B.AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: ABeasley@chp.ca.gov
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: C. M. Jones Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: Catrina.Jones@chp.ca.gov
___________________________ _______________
(Signature) (Date)
10.AUTHORIZED FINANCIAL CONTACT TO RECEIVEREIMBURSEMENT PAYMENTS
Name: Nicole Valetine
Title: Administrative Services Director
Phone: (805) 473-5110
Address: 200 N Halcyon Road
Arroyo Grande, CA. 93420
ATTACHMENT 2
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TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section
1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee
to comply may result in the termination of this Grant Agreement by the California Highway Patrol
(hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any
additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money
stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out
the Project set forth in the Project Description and the terms and conditions set forth in this Grant
Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation
Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum
under this Grant Agreement is contingent upon availability of funds disbursed from the California
Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to
either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations
or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to
reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the
Grant Agreement is approved. Any work performed by the Grantee in advance of the date of
approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to
provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project,
as described in this Grant Agreement. Any modification or alteration of this Grant Agreement,
as set forth in the Grant Application submitted by the Grantee and on file with the State, must
be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project
Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required
reports concerning the status of work performed in furtherance of this Grant Agreement on a
quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which
includes all State and any other Project funding expended, within sixty (60) calendar days
after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or
developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention,
and enforcement of impaired driving laws, unless the Grantee is funding a portion of the
purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Project-
related purposes, unless otherwise approved by the State in writing.
5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify
the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired
Driving Section, Cannabis Grants Unit at (916) 843-4360.
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TERMS AND CONDITIONS
C. PROJECT TERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement
of the Project. Once the Project has commenced, this Grant Agreement may only be terminated
if the party withdrawing provides thirty (30) calendar days written notice of their intent to
withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the
term end date may be extended by mutual consent for the same amount of time of such
delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or
public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest,
any act of God, any act of legally constituted authority, or any other cause beyond the
Grantee’s control which would excuse the Grantee’s performance as a matter of law.
b. Grantee agrees to provide written notice of an event of force majeure under this Grant
Agreement within ten (10) calendar days of the commencement of such event, and within
ten (10) calendar days after the termination of such event, unless the force majeure
prohibits Grantee from reasonably giving notice within this period. Grantee will give such
notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the
Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to
provide records by the Grantee to the State when requested for audit or site visit purposes may
be cause for termination. If the Project is terminated for the reasons described in this paragraph,
the State will have no obligation to reimburse the Grantee for any additional costs once the
Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the
Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner
herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not
expended by the Grantee as of the date of termination.
4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from
future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review
and to copy all records and supporting documentation pertaining to the performance of this Grant
Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5)
years after final payment, unless a longer period of records retention is stipulated or required by
law. Grantee agrees to allow the auditor(s) access to such records during normal business hours
and to allow interviews of any employees who might reasonably have information related to such
records. Furthermore, the Grantee agrees to include a similar right for the State to audit all
records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and
employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff,
contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or
supplying work services, materials, or supplies in connection with the performance of this Grant
Agreement, and from any and all claims and losses accruing or resulting to any person, agency,
firm, corporation who may be injured or damaged by the Grantee in performance of this Grant
Agreement.
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TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but
not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion,
creed, national origin, physical disability (including HIV and AIDS), mental disability, medical
condition (including cancer or genetic characteristics), sexual orientation, political affiliation,
position in a labor dispute, age, marital status, and denial of statutorily-required employment-
related leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.)
G. AMERICANS WITH DISABILITIES ACT
1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990,
which prohibits discrimination on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will
provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace.
iii. Any available counseling, rehabilitation, and employee assistance programs.
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement.
ii. Agree to abide by the terms of the company's statement as a condition of
employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant
Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for
award of any future Grant Agreements if the department determines that any of the following has
occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the
requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES
1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law
regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees
shall not engage in the act of racial profiling, as defined in California Penal Code Section
13519.4.
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TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be
insured against liability for Worker's Compensation or to undertake self-insurance in accordance
with the provisions, and Grantee affirms to comply with such provisions before commencing the
performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions
approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
1. The Grantee is advised that none of the funds provided under this Grant Agreement may be
used for any activity specifically designed to urge or influence a state or local legislator to favor
or oppose the adoption of any specific legislative proposal pending before any state or local
legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying
activities, with one exception. This does not preclude a state official, whose salary is supported
by this Grant Agreement, from engaging in direct communications with the state or local
legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will
have the requisite power, authority, licenses, permits, and the like necessary to carry on its
business as it is now being conducted and as contemplated in this Grant Agreement, and
will, at all times, lawfully conduct its business in compliance with all applicable federal, state,
and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would
prevent it from entering into this Grant Agreement or satisfying the terms herein.
c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the
California Secretary of State, maintain its “Current” status with the California Attorney
General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-
exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement,
the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California
Secretary of State, maintain its “Current” status with the California Attorney General’s
Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt
status.
d. All of the information in its Grant Application and all materials submitted are true and
accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not
subject to review promulgated by the State Air Resources Board or an air pollution control district;
(2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of
the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3)
finally determined to be in violation of provisions of federal law relating to air or water pollution.
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TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the
person within the Organization/Agency/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant
Agreement. Upon receipt of legal documentation of the name change, the State will process
the Amendment. Payment of invoices presented with a new name cannot be paid prior to
approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a
resolution, order, motion, or ordinance of the local governing body, which by law, has authority
to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD. 204
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
1. This section serves to make the Grantee aware of specific provisions related to current or former
state employees. If Grantee has any questions regarding the status of any person rendering
services or involved with the Grant Agreement, the Grantee shall contact the State (California
Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.
2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which
the officer or employee receives compensation or has a financial interest, and which is
sponsored or funded by any state agency, unless the employment, activity, or enterprise is
required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with
any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or
employee may enter into a contract in which they engaged in any of the negotiations,
transactions, planning, arrangements, or any part of the decision-making process relevant to
this Grant Agreement while employed in any capacity by any state agency.
b. For the 12-month period from the date they left state employment, no former state officer or
employee may enter into a contract with any state agency if they were employed by that state
agency in a policy-making position in the same general subject area as the proposed Grant
Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant
Agreement, warrants their Organization/Agency and its employees have no personal or financial
interest and no present or past employment or activity, which would be incompatible with
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TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant
Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity
or consideration, or begin a personal or financial interest in a party who is associated with this
Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical,
personal, technical, media-related, and/or other information or data derived from this Grant
Agreement, made available for use by the State, for the purposes of providing services to the
State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly
permitted by the State in writing. The Grantee shall immediately advise the State of any
person(s) who has access to confidential Project information and intends to disclose that
information in violation of this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning
materials described in paragraph five (5) prior to receiving written confirmation from the State that
such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the
materials described in paragraph 5 will have access to them.
8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall
render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for
impaired driving efforts.
2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The
Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral
fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with
grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety
Testing training. These personnel are also encouraged to attend Advanced Roadside
Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these
devices, the Grantee agrees to obtain permission from their local prosecutor’s office,
establish a policy ensuring appropriate use, and require the staff using these devices to
receive appropriate training, which may include training from the manufacturer. This will help
ensure the equipment is used appropriately. The Grantee shall advise the State (California
Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or
other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these
devices, including information about their use, accuracy, and feedback from personnel using
the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased
with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of
driving under the influence laws and/or providing public education, related to the dangers of
driving under the influence. Additionally, any vehicle purchased using funds from this Grant
Agreement shall comply with all California Vehicle Code and California Code of Regulation
requirements. The State may require the Grantee to mark these vehicles with a decal and/or
emblem, indicating the vehicle is used for driving under the influence enforcement.
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Schedule A
Arroyo Grande PD
All grant awards, including any adjustments to requested funding, were made by the Cannabis
Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with
the Request for Application (RFA) requirements and associated regulations. As a result, not all
Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed
Budget Estimate for approved Budget line items and Project activities. Project activities and items
that are not clearly identified/specified in the Grant Agreement must be submitted to and approved
by CGU prior to purchase.
Project Description
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies will include impaired driving
enforcement, enforcement operations focusing on education. These strategies are designed to earn media
attention thus enhancing the overall deterrent effect. Travel/training funds will be used to send officers to DRE
training to further enforcement efforts.
Problem Statement & Proposed Solution
The City of Arroyo Grande currently hosts a resident population of approximately 18,380. However, the City
experiences a significant increase in daily population and traffic due to employment, business and service
providers located within Arroyo Grande. Additionally, the City’s service population is also impacted by the
cities immediately adjacent, making up the “Five Cities” area. The larger Five Cities area population is
approximately 45,000 residents, not including the tourist population, which is estimated at approximately
35,000 a year. Because of the City’s location situated half-way between Los Angeles and San Francisco,
directly west of Bakersfield, near the beach and the Oceano Dunes Vehicular Recreation Area, significant
increases in traffic, pedestrian and alcohol related incidents occur within the City’s service area. Finally, the
City has traditionally hosted several special events throughout the year, such as the Harvest Festival,
Halloween, and Christmas in the Village, which also increase the number of driver’s bicyclists and pedestrians
on City roadways. With the resident, student, and transient tourist populations impacting the City’s total
service population, traffic crashes and traffic incidents have also increased over the last several years.
Specific to the City of Arroyo Grande, alcohol involved traffic incidents are among the biggest threats to the
community. These incidents do not consider factors such as age or economic status and affect the community
as a whole thus law enforcement efforts need to target all drivers. The City of Arroyo Grande and the
surrounding beach communities are a desirable destination for tourists and residents. In particular, the historic
village area consists of numerous restaurants, shops, and bars. These qualities draw large crowds, both
vehicular and pedestrian. The community is safer by reducing the number of DUI drivers on the City streets.
An annual review of driving under the influence (DUI) crashes reveals that DUI incidents are usually
increased during the end of summer vacation/Labor Day period, Memorial Day, Independence Day weekends
and the holiday period (Thanksgiving through New Year’s). Other times with identified DUI crimes and
crashes include Halloween, Super Bowl Sunday, Cinco de Mayo, and local festivals/events. The Arroyo
Grande Village (downtown area) has several new bars and restaurants which draw large numbers of people
on weekend and holiday nights. In 2021, the Arroyo Grande Police Department made 156 DUI arrests, in
2022, AGPD made 209 DUI arrests, and in 2023 AGPD made 115 DUI arrests. Significant progress is made
in reducing the frequency of DUI crimes and crashes when law enforcement agencies conduct awareness
campaigns and enforcement efforts. In 2023, there were 46 injury traffic crashes in the City of Arroyo Grande,
affecting 57 victims, and one fatal traffic crash affecting one victim. Additionally, 12 of these crashes were
alcohol related, resulting in 16 injured victims.
While fatal crash numbers in Arroyo Grande remain low, averaging less than one per year over the last
several years, the number of victims injured in crashes has increased over the past several years, with the
exception of the two most recent calendar years. With a best practice and focused enforcement plan through
the Selective Traffic Enforcement Program, the Arroyo Grande Police Department will be more successful in
curbing the problems associated with intoxicated drivers. The Department has encouraged patrol officers and
traffic officers to focus enforcement on reducing the alcohol as well as sending officers to advanced training
such as ARIDE and DRE.
Performance Measures/Scope of Work
Purchase a DUI trailer to support DUI check points, and DUI saturation patrols as well as conduct DUI
checkpoints in correlation with ongoing OTS grant as well.
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Schedule A
Purchase a Traffic car which officers will have readily available to conduct DUI saturation patrols and to
attempt to more effectively catch DUI violators.
Purchase of PAS machines (3X)
Send officer to DRE school to assist with recognition of drugs as it relates to impaired drivers.
Project Performance Evaluation
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the
fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the
grant’s accomplishments, challenges and significant activities. This narrative should also include whether
goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
Administrative Support: This program has full administrative support, and every effort will be made to continue
the grant activities after grant conclusion.
1. Prepare and submit grant claim invoices quarterly. 2. Prepare and submit Quarterly Performance Reports
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a
brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include
status of grant-funded personnel, status of contracts, challenges, or special accomplishments. Provide a brief
summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming
activities. Collect, analyze and report statistical data relating to the grant goals and objectives.
Program Sustainability
Department administration understands this grant is not meant to substitute funds and project sustainability
depends on the department. The funds requested are to support the departments needs as it pertains to
equipment, training and additional enforcement efforts. After the items are purchased, the department intends
on upkeeping and maintaining the equipment obtained through this grant, and continuing use for impaired
driving and other traffic enforcement efforts.
Administrative Support
This program has full administrative support, and every effort will be made to continue the grant activities after
grant conclusion.
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Grant Total $155,600.00
Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
17881 Arroyo Grande PD $155,600.00
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs PAS Devices
DUI Patrol Vehicle - Outfitting
$1,600.00
$10,000.00
Category Sub-Total $11,600.00
Personnel DUI Saturation Patrol $10,500.00
Category Sub-Total $10,500.00
Travel DRE Training – Attend Travel $3,500.00
Category Sub-Total $3,500.00
Equipment DUI Trailer
DUI Patrol Vehicle
$60,000.00
$70,000.00
Category Sub-Total $130,000.00
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Schedule B-1
Budget Narrative
Arroyo Grande PD
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas
where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having
primary traffic jurisdiction.
Other Direct Costs
PAS Devices
$1,600.00
• 3 new FST PAS machines
• Each unit is $445
DUI Patrol Vehicle – Outfitting: (Any outfitting costs that are not vehicle wrap, lights/siren, Police radio, and
prisoner transport partition are not eligible costs and will not be reimbursed.)
$10,000.00
Vehicle lighting / siren Outfitter was unable to get quote in time roughly estimated $9,500.
Personnel
DUI Saturation Patrol
$10,500.00
Conduct 5 DUI saturation patrols. Attached is Sgt’s, senior and regular patrol officer pay and overtime rate
Travel
DRE Training – Attend Travel
$3,500.00
Send officer to DRE school
• Tuition: $0
• Per diem: $800
• Gas: $200
• Lodging: $ 2,500
Equipment
DUI Trailer
$60,000.00
DUI Patrol Vehicle
$70,000.00
1 DUI Patrol Vehicle. Unit cost $68,384
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