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CC 2024-08-13_09i Accept the 2022 Slurry Seal ProjectItem 9.i. MEMORANDUM TO: City Council FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer SUBJECT: Accept the 2022 Slurry Seal Project, PW 2022-06 DATE: August 13, 2024 RECOMMENDATION: 1) Accept improvements as constructed by American Asphalt South, Inc. in accordance with the plans and specifications for the 2022 Slurry Seal Project, PW 2022 -06; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The original bid price for this project was $1,737,575.49. The final contract and change orders total $1,431,609.48. No field change orders (contingency costs) were expended on this project. The striping subcontractor corrected all erroneous striping without any additional cost to the City. The $305,966.01 reduction in cost between the final cost of this project and the original bid amount is due largely to a significant decrease in the square footage of digouts that were needed in the pavement treatment areas and the lack of need for most of the allowance associated with soil stabilization. BACKGROUND: On June 13, 2023, the City awarded a construction contract for the 2022 Slurry Seal Project to American Asphalt South, Inc. to complete the 2022 Slurry Seal Project, PW 2022-06 in the amount of $1,737,575.49. The project was deemed substantially complete on August 1, 2024. Page 160 of 218 Item 9.i. City Council Accept the 2022 Slurry Seal Project, PW 2022-06 August 13, 2024 Page 2 ANALYSIS OF ISSUES: The 2022 Slurry Seal Project involved providing a timely protective coating on over eight miles of City streets which protects these streets from degradation and more expensive repairs for up to ten years into the future. The 2022 Slurry Seal Project was completed to City staff’s satisfaction on August 1, 2024. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Accept the 2022 Slurry Seal Project and authorize release of retention; 2. Do not accept the project; 3. Accept the project but do not authorize the release of retention; or 4. Provide other direction to staff. ADVANTAGES: The project is substantially complete and accepting the improvements allows staff to close out the project. This project involved providing a timely protective coating on over eight miles of City streets which protects these streets from degradation and more expensive repairs for up to ten years into the future. DISADVANTAGES: No disadvantages have been identified in accepting this project. ENVIRONMENTAL REVIEW: The 2022 Slurry Seal Project was previously determined to be categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. Notice of Completion – 2022 Slurry Seal Project Page 161 of 218 ATTACHMENT 1 Page 162 of 218