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CC 2023-11-28 AV_PP Chamber Audio/Video Upgrade Project 8/22/2024 1 Background of Current System The installation of the current Audio/Video System was completed in April 2017 During the COVID restrictions of 2020, Zoom was added to the Public participation portion of the system  8/22/2024 The system facilitated high-quality, in-person meetings as well as broadcasting to Channel 20 for the Citizens of Arroyo Grande. 2 8/22/2024 Frequent audio issues Frequent microphone issues Aging equipment – Past the 5 year warranties Older technologies Current Status of System 3 8/22/2024 City issued RFP for an upgrade to the Audio/Video System in the Council Chambers A-Town AV was the most responsive bidder with a proposal of $193,790.10 Public Access Television (PEG) special revenue fund included a budget for this project totaling $180,000.  Proposal Process and Budget  Two bidders responded, with only one of them being compliant and responsive. 4 8/22/2024 Upgrades include: Upgrades to the control system/room. The system will be network-based The system will be digital The A/V streaming device will be upgraded In addition to the above, the following will be upgraded: A/V System Upgrades 5 Shure Wireless Microphone 8/22/2024 6 PTXOptics 4K Cameras 8/22/2024 7 8/22/2024 EPSON Laser Projectors 8 Recommendation Staff recommends Council approve an agreement with A-Town AV for design and installation, for the contract amount of $193,790.10; and  Approve a budget adjustment of $13,800 for the remainder of the project costs. 8/22/2024 9 Questions? 8/22/2024 10